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Home My WebLink About2023-03-08 SB Packet - Released SELECT BOARD MEETING Wednesday, March 8, 2023 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 6:30 PM AGENDA EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining- Public 6:30pm Employee Committee PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wish to sp eak during pub lic c omment to as s ist the C hair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Announcement: The net estimated State Aid for Lexington, released in the Governor's FY24 budget, included a $2.3 million increase over budget expectations! 2. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Approve and S ign Eagle S cout C ommendation Letters • Timur Bendlin • Naoya Miyamoto • Rohit Ramanathan • David Zhao 2. App lications: Battle Green P ermits - William Diamond Junior F ife and Drum C orp s • Annual L exingto n Tatto o & P arad e o n Mas s ac hus etts Avenue • L exingto n Mus ter Line Up & P arad e o n Mas s ac hus etts Avenue ITEMS FOR INDIVIDUAL CONSIDERATION 1. Ap p lic atio ns: C o mmo n Vic tualler L ic ens e & Entertainment L ic ens e, D o ab a I nc. 6:5 Op m d/b/a S p irit o f India, 321 Marrett Ro ad 2. Approve Tax Bill Insert- Cary Lecture Series 6:SSpm 3. R eview and Ap p ro ve Tri-To n H ealth S ervic e s Agre ement 7:OOp m 4. Presentation- Fire Department Emergency Medical Services (EMS) Fee Survey 7:lOpm 5. Request to Amend Housing Partnership Board Charge 7:25pm 6. Discuss Electric Vehicle (EV) Parking Lot Parking Fees 7:35pm 7. 2023 Annual Town Meeting 7:45pm • Revised Motion-ATM 2023 Article 29:Amend General Bylaws - Tree Bylaw- Changes to Tree Committee Composition • P lanning B o ard R ep o rt-AT M 202 3 Artic le 3 3:Amend Z o ning B ylaw- S p ec ial P ermit R e s id ential D evelo p ment • Motion and P lanning Board Report: o AT M 2023 Article 34:Amend Zoning Bylaw and Map - Multi-F amily Zoning Hous ing for MB TA C ommunities o AT M 202 3 Artic le 3 5: S up p lemental I nc lus io nary Z o ning R equirements for Village O verlay Districts o AT M 202 3 Artic le 3 6:Amend Z o ning B ylaw and Map - C entral Business District o ATM 2023 Article 37:Amend Zoning Bylaw-Action Deadline for Major S ite P lan Review o ATM 2023 Article 38:Amend Zoning Bylaw- Minor Modif�ications to Approved P ermits o AT M 202 3 Artic le 3 9:Amend Z o ning B ylaw- Te c hnic al C o rre c tio ns • P lanning B o ard R ep o rt and R evis ed Mo tio n-AT M 202 3 Artic le 40:Amend Section 135 -4.4 of the Zoning Bylaw-Reduce Residential Gross Floor (C itizen P etitio n) • Motions: o ATM 2023 Article 4:Appropriate FY2024 Operating Budget o ATM 2023 Article 5:Appropriate FY2024 Enterprise Funds Budgets o ATM 2023 Article 11:Appropriate for Recreation Capital Projects o AT M 2023 Article 12:Appropriate for Municipal C apital P ro jects and Equipment o AT M 2023 Article 15:Appropriate for S chool C apital P rojects and Equipment o AT M 2023 Artic le 17:Appropriate to P o st Emp loyment Insuranc e Liability F und o AT M 2023 Article 22:Appropriate for Authorized C apital Improvements • Proposed Consent Agenda • S elect Board Article Discus sion and P o sitions 8. S elect Board Work S ession B:OOpm • Updates from January 2023 S elect Board Retreat/F acilitated S ession • Proposed S elect Board Issue Tracker • C ommunic ations Matr� • Dis cus s Remote P articipation P olicy and P roc edures ADJOURN 1. Anticipated Adjournment 8:30pm Meeting Packet:https://lexington.novusagenda.com/agendapublic/ *Membe�s of the public can attend the meetz'ng f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://zoom.us/j/92482764382?pwd=SFFvYWo3MmVkODF laGSETmNsRDVoZz09 iP ho ne o ne-tap: +13092053325„92482764382#,,,,*380743# US +13126266799„92482764382#,,,,*380743# US (Chicago) Telephone: +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3860 US +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) Meeting ID: 924 8276 43 82 Passcode: 380743 An Act Relative to Extending C ertain S tate o f Emergency Ac c omo dations:http s://u�ww.mas s.gov/the-op en-meeting-law The next regularly scheduled meeting of the S elect Board will be held on Monday, March 13, 2023 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request � All agenda time and the o�de�of items a�e approximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Concerns and Liaison Reports PRE E TER� ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Under this item, S elect Board Members can provide verbal updates, as well as comment on any additional p o ints and c o nc erns. T here are currently no written up dates fo r the Marc h 8, 2023 meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Jim Malloy, ToWn Manager TM.1 S UMMARY: Attached please find the weekly update for the week ending: • March 3, 2023 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 ATTACHMENTS: Description Type � �,,,,S:�m��.J��:��G�.�� :��° IC�.��Fl�ai�� i ��'�� "",�� ,' �� Town o L exzn ton �� : u g � �� .w� �r �°° �� ,��W � ,,�� Town Mana er's Of f ice �� g � .. ��m �� «��u�� d « ,�� .��',� �,;�, ,w� .��.��(,�.�,�,�, James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: March 3, 2023 RE: Weekly Update The following is an update of activities for the week ending March 23, 2023: Various Administrative Issues: • Attached please �nd the letter from the MSBA inviting the Town into the Feasibility Study phase of the High School proj ect as per their vote on March 1, 2023. The next step Will be engaging an Owners Proj ect Manager and then an Architect. • I held the first, "Java with Jim" for the community on March 1 St and we had 22 residents attend and they had many questions on a number of topics. I believe this went over very well and we received positive comments afterWards. • LexCAN, in partnership with the Town's Sustainability& Resilience Officer, has secured at $30,000 Mass Save Community Education grant. The funds will be used to hire a part time Clean Heat Outreach Specialist (CHOS). The CHOS will conduct outreach, drive energy efficiency program enrollment and participation, and develop communication tools to empower homeowners and residents to play a role in Lexington's progress toward climate change mitigation and resilience goals. There will be a special focus on reaching renters and low- and moderate- income residents. The CHOS will report to LexCAN in close collaboration with Lexington's Sustainability & Resilience Officer. It is a 10-15 hour/week, one-year position though these terms are flexible. • Attached please find the agenda tracker for upcoming Select Board meetings. Car,y Library: • The Conservation Commission will be meeting on Monday, March 6th to discuss the future of the library's StoryWalk proj ect at Parker Meadow. Some members of the community don't feel the proj ect is appropriate for conservation land. Fingers crossed that the proj ect will be able to stay. • There are some great programs coming up for Women's History Month: o Lexington Celebrates International Women's Day—Wednesday, March 8th at 7:00 p.m. (virtual—�,,,,,,,,,,, p�� ). Join LexSeeHer for a town-wide celebration of International Women's Day. Together with our guest speakers we will explore this year's theme#EmbraceEquity by addressing the challenges of equity for women working in traditionally male dominated fields. State Representative Michelle Ciccolo will start the evening and will be j oined by Lexington 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Police Officer Elizabeth Brady, Lexington Police Officer Colleen Dunbar, Reverend Anne Mason of First Parish Church, Amber Iqbal, Islam educator, and Hemali Shah, Lexington Chief Equity Officer. o Hidden Figures & Other Women of NASA—Thursday, March 9th at 7:00 p.m. (virtual— � �,,,,,,,,,,,, -�� ). Even e ore t e space age egan w en t e U.S.S.R. or ite Sputnl�in 1957, women worked at NASA although many Were excluded from the early days of the astronaut corps. Through the movie Hidden Figures, we learned that NASA even had women, many of whom were African American, working as "Human Computers"performing highly complex mathematical calculations by hand. Celebrate Women's History Month and explore the lives of the many women who made their dreams of careers in science, technology, engineering, and mathematics come true at NASA, and who have been an essential part of the space program since its inception. • A couple other great programs coming up: o Conversation with Zhuqing Li, author of Daughters of the Flower Fragrant Garden—Monday, March 6 at 7:00 p.m. (in person—Living Room). Author Zhuqing Li will discuss her new memoir, Daughters of the Flower Fragrant Garden: Two Sisters Separated by China's Civil War. She will share the j ourney of her two maternal aunts who were accidentally separated when China split in 1949. The two sisters refused to submit to the random power of history and fought their way to the elite echelons of the two opposing societies after China's split." Zhuqing Li was a longtime Lexington resident. She is currently a visiting associate professor of East Asian Studies and faculty curator of East Asian Collections at the Brown University Library. o Let's Make a Sweet Treat for Ramadan—Monday, March 13 at 7:00 p.m. (virtual—�,,,,,,,,,,, �-��). Join Chef Zainab Alsubai to learn to make Baklava in honor of Ramadan. • Teen Open Mic Night—Thursday, March 16 at 6:30 p.m. (in person—Large Meeting Room). The Teen Library Leadership Council is presenting an Open Mic Night for Teens. Teen performers will recite poems, sing songs, tell j okes, play instruments and more! Teens in grades 6-12 are invited to perform! Groups and individuals welcome. Teens interested in performing,�,,,,,,,,��,,,,,,,,,,,,,,,,,,,,,,,,�,,,,,,,,,,,,,,,,,��.��---c� � ��,�� Recreation & Community Pro�rams Capital Updates: • The Center Recreation Restroom/Maintenance Building bid has been opened and is within the appropriation, therefore a contract will be awarded this month and it is expected that the proj ect will mobilize in the next several weeks. Public Facilities is leading the construction with collaboration with Recreation and DPW. • The Center Recreation Hard Court Reconstruction Proj ect bid has been opened and is within the appropriation, therefore a contract will be awarded this month. The proj ect is expected to mobilize in late June and reach substantial completion in November 2023. • The Recreation Committee held a Community Meeting last night, the second of a two-part series, to present and discuss the ATM 2023 Capital Request for the Lincoln Park Reconstruction Proj ect. Here is a link to the presentation: �� // �� .. v/ � � �� / � / /�� `�� .�� ,,,,,, � �° _ ��,,,,,, �,,,,,,� � � � � _� _ Facilities: • The Pine Meadows Golf Course is expecting to open by late March, weather permitting. P�og�ams &Se�vices: • Spring & Summer 2023 Registration will open on March 14th—this includes memberships for the Pool/Reservoir, Tennis/Pickleball and Camps & Clinics, in addition to the sports leagues and fitness classes. Land Use Health and Development: • The folloWing items relative to Town Meeting have been ongoing by the Planning Department: o Article 33 —The Planning Board closed the hearing and voted to recommend Town Meeting approve Zoning Amendments to Special permit Residential Developments. o Article 40—The Planning Board closed the hearing and voted to recommend Town Meeting refer Citizen Petition to the Planning Board. o Article 36—The Planning Board removed the Emery Park lot from the zoning map amendment proposal. The Park is now proposed to remain in the GC zone. o The Planning Board voted on all the zoning amendment reports for all zoning articles 33-40 and will be finalizing them soon for posting with Town Meeting. Public Works: • Chris Filadoro, Public Grounds Superintendent/Tree Warden, successfully graduated from the National Recreation and Park Association Park Maintenance Management School. This 2-year program (one week per year) focuses on park maintenance practices, maintenance budgets, planning and supervision. • David Pinsonneault, DPW Director, has been selected and appointed as an Honorary Director in the Hanscom Air Force Base Honorary Commander/Director Program. This program provides an opportunity to network with Hanscom officials on a variety of topics. Topics specific to DPW include infrastructure, maintenance and utility related items. • The Center Streetscape Proj ect is being nominated for a"Proj ect of the Year" Award from the American Public Works Association. • The AMI Meter Program continues to make progress. As of February 3rd a total of 12,619 meters (85% of the system) have been either replaced(8,533) or retrofitted (4,086). • Bids are due for the Battle Green Streetscape Project on March 7th • The Burlington water main project will begin after Patriot's Day and will last for approximately 2— 3 months. The work will be done on Lowell Street from Fulton Road to the Town line. • The Town water main project will begin after Patriot's Day and will last approximately 5 — 6 months. The work will be done on Summer Street and continue onto Lowell Street to Maple Street. • � i � � �� .�� .��e tt� � �� . �. � � Deborah B. Goldberg James A. MacDonald John K. McCarthy Chairman, State Treasurer Chief Executive Officer Executive Director/Deputy CEO March 1, 2023 Mr. James J. Malloy, Town Manager Town of Lexington Town Office Building 1625 Massachusetts Avenue Lexington, MA 02420 Re: Town of Lexington, Lexington High School Dear Mr. Malloy: I am pleased to report that the Board of the Massachusetts School Building Authority (the "MSBA") has voted to invite the Town of Lexington (the "Town") to partner with the MSBA in conducting a Feasibility Study for the Lexington High School. The Board's vote follows the Town's timely completion of all of the requirements of the MSBA's Eligibility Period. I do want to emphasize that this invitation to partner on a Feasibility Study is not approval of a proj ect but is strictly an invitation to the Town to work with the MSBA to explore potential solutions to the problems that have been identified. Moving forward in the MSBA's process requires collaboration with the MSBA, and communities that "get ahead" of the MSBA without MSBA approval will not be eligible for grant funding. To qualify for any funding from the MSBA, local communities must follow the MSBA's statute, regulations, and policies which require MSBA collaboration and approval at each step of the process. During the Feasibility Study phase, the Town and the MSBA will partner pursuant to the terms of the Feasibility Study Agreement to find the most fiscally responsible and educationally appropriate solution to the problems identified at the Lexington High School. The Feasibility Study, which will be conducted pursuant to the MSBA's regulations and policies, requires the Town to work With the MSBA on the procurement of an Owner's Proj ect Manager and Designer, which will help bring the Town's Feasibility Study to fruition. We will be contacting you soon to discuss these next steps in more detail. In the meantime, however, I wanted to share with you the Board's decision and provide a brief overview of what this means for the Town of Lexington. I look forward to continuing to work with you as part of the MSBA's grant program. As always, feel free to contact me or my staff at (617) 720-4466 should you have any questions. 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org Page 2 March 1, 2023 Lexington Feasibility Study Invitation Board Action Letter Sincerely, �� ,,u �^ �� iy it��II'�� uii�l��1'u iaum �p IU�IW�dN� v��i��4r i��Y� i��m"��I�I,��m��i�ii��ua�o^�" ��. �mU� � m�u rN+°PJ^ '�� °uu !ir u�� N, �+�, ,�� , .ur. ��i�, John K. McCarthy Executive Director Cc: Legislative Delegation Joseph N. Pato, Member, Lexington Select Board Sara Cuthbertson, Chair, Lexington School Committee Dr. Julie Hackett, Superintendent, Lexington Public Schools Maureen Kavanaugh, Director of Data& Strategy, Lexington Public Schools Mike Cronin, Director of Public Facilities, Town of Lexington File: 10.2 Letters (Region 4) 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org . � . . . . _ _ , , , e � r Appr�ve �r�d �igr� E�gl� ��out Zhao ��y�c�ut Tro�p 160 Eagl� ��ut �c�rr�r��nc��ti�r� L��t�r� �-I��r-23 0 ��urt�f H�n�r�n ��turday, I��r�h 1�th, 2023 Ar�nu�l L�xir�gt�r� T�tt�c��r� �� 5/5; lir�� up ��ttle �r��r� lJ��/�a�ra�d� f�r L�xingtc�r� �Vlu�t�r Par�d� �� qu��ts -UVilliarr� �iarr'�nd �-I��r-23 0 p�r�de d�wn I�a�sacl�u��tt��4venu� Junior Fif��d �rur� �c�rps x2 t�w�rds Ha�tir�g� P�rk 5/6 �or�r��r� \li�tu�ll�r Li�� A li��tion - Daal�a In�. d/lo/a �-li��r-23 5 N�w C�/�ppli�atior� (Z�r�ir�ga �uildir�g� pp H��Ith - aII �K) �pirit c�f I�c�ia�, 321 IVl�rr�tt ��c� New Entert�ir�rrrent�ppli��tic�n f�r liv� Errterta�inrn�nt Li��n�� rforrnar�c��, r�di�/r�c�rded r�u�ic and � Ii�atior� - �oaba Ir�c. d/I�/a �-I�ar-23 0 p �� TV within � r�staur�r�t Spirit�f Ir�di�, 321 IVla�rr�tt �oad Th� ��ry L�ctur� ��r�rr�itt�� i� r�que�tir�g �r� insert b� �dd�d to �qu�rt�rly t�x bill t� rr��rk�t th� �ary Lectur� ��ries t�lks tc�th� �a L�cture ��rr�rr�itt�� itizen� �f L�xingt�r�s TI�� rrirr�itt��will � �-I��r-23 5 ��qu�st f�r T�x �ill In��rt take c�r��f h�vir�g tf�� ir�s�rt prir�t�ds D��lir��: �v�il�bl�t� prir�t�r I�y 3/15; tax bill� r�ail�d c�r� 3/31 This i� �n Interrrr�ur�i�ip�l �gr��rr��r�t for a Tri-Tc�n He�ltl� ��r`ric�� gr�r�t pr�grar�n t� pr��id� H��Ith ��rvic�� r��rn�r�t �-IVi�r-23 10 �rrr�r�g th� T�wr�� of�urlingtor�, L�xir�gt�n g . t . . - - ; r �r i r r � r�qu��t��r�t�n 2/13 . . e . . _ _ : . � � � / e �i��u��i�r� a�nd P�siti�►r�s -�I�r- 3 15 �rti�les �nd r�l�ted i�su�s F�Ilovv up it�r�s fr�r� 1/11/23 R�tr��t- ��I�ct �o�rd pr�j��t, M�r�h d�t� cor�rnittrn�r�ts �f pr�j�ct st�tu� �ny upd�t�s to�r�rding of R�rr,�t� Select Board Work Session: �articip�ti�r� ��li�y/�r��dur��; di��u�s �lJpdat�s fr�rn J�r�uar�/2023 f�rrr��l tr�ir�ir�g �e��ion t� cc�rr�rr�itt�� S�I��t �c��rd R��r��t/Fa�ilita��d �hair�t��r��ure all ar��r� �arr,� page f�r Dis�u�si�r� -�r�p��d ��I��t th��pe�ific d�t�il� is�s �t�r�d�rdiz�ti�r� of �-li��r-23 �� tir� �� eci�ll �vh�n c�ff�rin f� brid , �c��rd I��u�Tr�ck�r(J�) - g ( p Y g Y ) �c�rr�rr�unication� IVlatrix(��) VVh�t r��rr�� r� �v�il�bl�, VVho �r�th� '�R�rr�c�te Pa�r�i�ipati�►n P�licy ar��d ��r�t��t�f�r r��rr7 re��r��tion�/Z��rr� Id's, Pr��dur�s wh�t ro�rr�� r� �v�il�bl� for rr,e�ting�, vvhi�h r��r�� h�ve r�rr,�t� p�rticip�ti�n t��hn�lagy, th� in�tru�ti�n�t� us�tf��t t�cl�n�l�gy d�tf��y f��ve t� �ff�r z��rn Put�li� I-learir�g �►rrr�endrr'e�t tc� T�rget�d d�te f�r H��ring for Fl�rrirr��bl� �larr�rr��le Fuel Li��r�� I��at�d 13-IVi�r-23 10 Fuel�rr��nd, L�g�l ad publi�hir�g on 3/2, �t 915 V\/a�ltl��rn �treet �pplic�nt n�tifyir�g a�butter� Vir�t�g�t�� r�d ��k� ��rr�pany f�as Pul�li� H�aring ��taurant VVir�� ppli�d for� C�rr�rr�or��ictu�ll�r�/in��nd �r�c! 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' . . . _ _ . � _ _ / . . . / PLACEHOLDER- re�n V�hi�l� �vh�r��th�Town i� in tr�ckin tl��v�hi�l� vv g Pc�li�y lJp�i�t� (rec�u��ted f�r 29-I��r-23 15 tYp��r�d r�pl�c�rr��r�t �1��./Fe�b. rr�e�tir�g� �T IVI 2023 ��I��t ��ard �rti�le �is�us�ic�r� 29-I�ar-23 �r�d P�siti�r�� Pl�n f�r nex�r�cruitrr��nt t�fill b��rd �r PLACEHOLDER ' . . , � _ _ _ . . . f . Minuteman Cane Award; Outstanding I 10-�pr-23 0 Youth of Lexington Award (to be signed Patri�t�' �ay 2023 rior to awardin at Patriots' Da ;p g y) Appr�v� �r�ct �igr� Pr��l�rr�2�ti�r�� - IV�tior��l Lil�r� 10-�pr-23 p ��ti�n�l Library VU��k 4/23-4/29;Arb�r��y . � 4/2� (annu�l pr�cl�rr��ti�ns} ' This will be the quarterly ARPA request . . coming before the Select Board for �RP�►��qu�sts/De�isions 10-Apr-23 20 decision making as per previous discussions. �r��r�t�ti�r� �r� th� r�sult��f th� Tre� ��n�py�tudy__ n�t r��dy f�r 3/� r��tir�g Tr�� r��py�tudy 24-Apr-23 20 b�c�u��th�Tr�e ��rr�rr7itt��vuill r��t di��u��thi�t�pic until 3/9 rn��tir�g PLACEHOLDER- Pr��enta�tior� - Jill confirmed with CW that group will do Stat�r��nt of�on�err� f�r 24-�pr-23 10 the outreach and then come to the Board in L�xingtc�n'�Tr��s April after TM to present. (email 1/18) AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve and S ign Eagle S c out C ommendation Letters PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: Category:Decision-Making T he S e lec t B o ard is b eing as ked to s ign letters o f c o mmend atio n c o ngratulating T imur B end lin, Nao ya Miyamoto, Rohit Ramanathan and David Zhao of Boy S cout Troop 160 for attaining the highest rank of Eagle in Boy S couting. SUGGESTED MOTION: To approve and sign letters of commendation congratulating Timur Bendlin, Naoya Miyamoto, Rohit Ramanathan and David Zhao of Boy S cout Troop 160 for attaining the highest rank of Eagle in Boy S couting. Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 ATTACHMENTS: Description Type � "��"�m��°��.�...��.��,,,,...�'v.�� P..�...,��:��1�:�� .��G��.�� .��,� � �,�.��,�.��n��,;�.��;�;��,,,,,�� IC�y��°��,,,,,��`��m��(� ��f�� ,�,�M�� ,��a��,��,w��,��n�,.�...��°,,,,,�. ��°�.��.��c�� „��'�°�:�� lC�(.� �:��s:��^� :��„��,� � �,��,a�.��n��,��m��,��;�;��° .�;��c��,,,,,�J�� C�(� �:��f��°��II��,��M�� u�l,� � ��°.�� '�,�°, ,�I �" 'W�� "m''�`„ �?�� "� .... �ww �'il � ,�V � � .Y� �� J ��' �o�i� ot �.exi�cgtor�, �.�.��.��ju��tt� ��I �"� �1 r � �.w u �'� D� '�u.�'i,� u��%;;,,rv��,I� �'°"�^' N � �:,; ��ry I�4�� m�' �� ,"�'�.��' SELECT BOARD OFFICE ��,�� .� JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M.LUCENTE TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 March 9, 2023 Timur Bendlin 117 Cedar Street Lexington,MA 02421 Dear Timur, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Jill I. Hai, Chair Joseph N. Pato Suzanne E. Barry Douglas M. Lucente Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectboard@lexingtonma.gov u�l,� � ��°.�� '�,�°, ,�I �" 'W�� "m''�`„ �?�� "� .... �ww �'il � ,�V � � .Y� �� J ��' �o�i� ot �.exi�cgtor�, �.�.��.��ju��tt� ��I �"� �1 r � �.w u �'� D� '�u.�'i,� u��%;;,,rv��,I� �'°"�^' N � �:,; ��ry I�4�� m�' �� ,"�'�.��' SELECT BOARD OFFICE ��,�� .� JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M.LUCENTE TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 March 9, 2023 Naoya Miyamoto 5 �Vard Street Lexington,MA 02421 Dear Naoya, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Jill I. Hai, Chair Joseph N. Pato Suzanne E. Barry Douglas M. Lucente Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectboard@lexingtonma.gov u�l,� � ��°.�� '�,�°, ,�I �" 'W�� "m''�`„ �?�� "� .... �ww �'il � ,�V � � .Y� �� J ��' �o�i� ot �.exi�cgtor�, �.�.��.��ju��tt� ��I �"� �1 r � �.w u �'� D� '�u.�'i,� u��%;;,,rv��,I� �'°"�^' N � �:,; ��ry I�4�� m�' �� ,"�'�.��' SELECT BOARD OFFICE ��,�� .� JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M.LUCENTE TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 March 9, 2023 Rohit Ramanathan 70 Blossomcrest Road Lexington,MA 02421 Dear Rohit, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Jill I. Hai, Chair Joseph N. Pato Suzanne E. Barry Douglas M. Lucente Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectboard@lexingtonma.gov u�l,� � ��°.�� '�,�°, ,�I �" 'W�� "m''�`„ �?�� "� .... �ww �'il � ,�V � � .Y� �� J ��' �o�i� ot �.exi�cgtor�, �.�.��.��ju��tt� ��I �"� �1 r � �.w u �'� D� '�u.�'i,� u��%;;,,rv��,I� �'°"�^' N � �:,; ��ry I�4�� m�' �� ,"�'�.��' SELECT BOARD OFFICE ��,�� .� JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M.LUCENTE TEL: (781)698-4580 MARK D.SANDEEN FAX: (781)863-9468 March 9, 2023 David Zhao 32 Lawrence Lane Lexington,MA 02421 Dear David, Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop 160, and the successful completion of your Eagle project, speaks to your dedication. Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more importance is the implied promise you have made to maintain the ideals of Scouting into your adult life. We know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your j ourney beyond Eagle. Again, congratulations and good luck in all your future endeavors. Sincerely, Jill I. Hai, Chair Joseph N. Pato Suzanne E. Barry Douglas M. Lucente Mark D. Sandeen 1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420 Email:selectboard@lexingtonma.gov AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Applications: Battle Green Permits - William Diamond Junior Fife and Drum Corps PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.2 S UMMARY: Category:Decision-Making Annual Lexington Tattoo & Parade on Massachusetts Avenue: T he W illiam D iamo nd Junio r F ife and D rum C o rp s is reque s ting p ermis s io n to ho ld the annual L exingto n F ife and Drum Tattoo on the Battle Green on Friday, May 5, 2023, from 6:30pm to 8:30pm. The event itself will b egin at 7:OOp m and will inc lud e the L exingto n Minute M en p re s enting C o lo rs, the Natio nal Anthem b y the William Diamond Junior F ife and Drum C orp s and musical p erformanc e by four F ife and Drum C orp s memb ers as p art o f the L exingto n Mus ter we ekend. P rio r to arriving at the B attle G re en, the P arad e C o rp s will gather at D ep o t S quare at ap p ro ximate ly 6:15p m and s tep o ff o nto Mas s ac hus etts Avenue (right lane o nly) at 6:45pm and proceed down to the Battle Green, entering via Harrington Road. T he P o lic e D ep artment, D ep artment o f P ub lic Wo rks, F ire D ep artment and the To wn Manager's O ffic e have no o b j ec tio ns to this reque s t. T he ap p lic ant s hall wo rk with the E ngine ering D ep artment regard ing the s tatus o f any s id ewall�wo rk b eing d o ne aro und the B attle G re en at the time o f the event. Lexin�ton Muster Line Un & Parade on Massachusetts Avenue: T he W illiam D iamo nd Junio r F ife and D rum C o rp s is reque s ting p ermis s io n to us e the B attle G re en o n Saturday, May 6, 2023 from 11:OOam to 12:30pm for the purpose of 25 Corps lining up for the Lexington Mus ter P arad e. P arad e p artic ip ants will gather o n the B attle G re en at the c o rner o f H arringto n R o ad and Mas s ac hus etts Avenue p rio r to p arading do wn Mas s ac hus etts Avenue to ward s Has tings P ark, where the L exingto n Mus ter will b e taking p lac e. T he firs t gro up will s tep o ff o f the B attle G re en to b egin the p arad e at 12:OOpm. Please see the attached map for the parade route. T he P o lic e D ep artment, D ep artment o f P ub lic Wo rks, F ire D ep artment and the To wn Manager's O ffic e have no o b j ec tio ns to this reque s t. T he ap p lic ant s hall Wo rk with the Engine ering D ep artment regard ing the s tatus o f any s id ewalk Wo rk b eing d o ne aro und the B attle G re en at the time o f the event. SUGGESTED MOTION: To approve the request of the William Diamond Junior Fife and Drum Corps to use the Battle Green on F riday, May 5, 2023 from approximately 6:30pm to 8:30pm for the annual Lexington F ife and Drum Tattoo as p art o f the L exingto n Mus ter we ekend, and to further ap p ro ve the P arad e C o rp s to marc h d o wn Mas s ac hus etts Avenue to ward s the B attle G re en fo r the annual L exingto n F ife and D rum Tatto o s tarting at 6:45pm. To approve the request o f the William Diamond Junior F ife and Drum C orp s to us e the Battle Green on S aturday, May 6, 2023 from approximately 11:OOam to 12:30pm for the purpo s e o f lining up for the Lexington Mus ter P arad e, and to further ap p ro ve 2 5 C o rp s to p arad e d o wn Mas s ac hus etts Avenue to ward s H as ting P ark fo r the L exingto n Mus ter s tarting at 12:OOp m. Move to approve the consent. 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Via email: Dear Ms. Rubenstein: Permission is given to the William Diamond Jr. Fife and Drum Corps. (WDJFDC) to host your "Lexington Muste�" event on Saturday, May 6, 2023 from 9:00 a.m. until 6:00 p.m. at Hastings Park. Attendance is expected at 300 participants. Set-up will begin at 7:00 a.m. and break-down should be completed by 7:00 p.m. Your Muster will begin at the Battle Green (pending Select Board approval)where your participants will march on Massachusetts Avenue to Hastings Park. Please be in touch with Sergeant David Bresnihan, 781-862-1212, in regards to a detail. As previously discussed, the Battle Green Streetscape proj ect will likely be under way so please be aware that there may be areas of roadway and sidewalk that are in construction mode. Areas could be blocked limiting access to certain points. Please check in with our Town Engineer, John Livsey (781-274-8311), about a week prior to May 6 to get an update on the proj ect. Up to 11 - 1Ox10 tents, a 20x30 tent, 12 tables, 5 porta-potties, several food trucks and a couple colonial vendors will be onsite. For the larger tent, your tent company will need to obtain a permit from our Building Department. A flame-resistant certificate will be needed for this application. The tent company can apply online at��, �://�� . � � �� ./�� . Please have your colonial vendors apply for a hawkers/peddlers permit from our Police Department (781-862-1212). The week leading into your event, you will also want to reach out to Chris Filadoro of the Department of Public Works (781-274-8355) in regards to marking up the irrigation system. Your food vendors will need to be approved by our Health Department (781-698-4533). Just a reminder, the food vendors should not park/pull onto the lawn. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 Please forward to me an insurance certificate naming the Town as additionally insured for May 6, 2023. We will need this at least 3 days prior to the event. WDJFDC will be taking care of the removal of any debris. We wish you the best of luck and weather for May 6! Sincerely, �� . �� ,t � ,. � � � �� ,„ „p � � � , �� ,�� ;� � �� 'F�� 4�, � ��, ,�,,, �� , �4 V n ti�,, ��y �,��,�`�f�v,.y m�,� µ.� ,�� _��'�, Catherine B. Severance Office Manager/Special Events Coordinator cc: Police Department, Fire Department, Department of Public Works, Land Use—Health & Development, Engineering Department, Select Board AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Applic ations: C ommon V'ictualler Lic ens e & Entertainment Lic ens e, D oaba Inc. d/b/a Spirit of India, 321 Marrett Road PRE E TER• ITEM S N . NUMBER: Talwinder Multani,Applicant I.1 S UMMARY: Category:Decision-Making Common Victualler License: The Select Board is being asked to approve a request for a Common Victualler License for poaba Inc. d/b/a S pirit o f India, 321 Marrett Road for the hours o f l 0:00am to 9:OOpm S unday through S aturday for s eating in a new re s taurant. T he ap p lic ant has wo rked with the D ep artment o f P ub lic H e alth, B uild ing D ep artment and Zoning Department for their respective required permits and inspections. The applicant, Talwinder Multani, has been invited to attend the Select Board meeting to answer any questions. Entertainment License: The S elect Board is being asked to approve a request for an Entertainment License for poaba Inc. d/b/a Spirit of India, 321 Marrett Road for the purpose of providing radio/recorded background music, live entertainment and televis io ns within a new re s taurant. SUGGESTED MOTION: Move to (approve/not approve) a Common Victualler License for poaba Inc. d/b/a Spirit of India, 321 Marrett Road for the hours of 10:00am to 9:OOpm Sunday through Saturday. Move to (approve/not approve) an Entertainment License for poaba Inc. d/b/a Spirit of India, 321 Marrett Road for the purpo s e o f providing radio/recorded background music, live p erformanc es and televisions within the restaurant space. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 6:SOpm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Tax Bill Ins ert - C ary Lecture S erie s PRESENTER: ITEM NUMBER: Kevin O ye, C ary Lecture C ommittee Chair I.2 S UMMARY: Category:Decision-Making T he C ary L e c ture C o mmitte e is reque s ting that the attac hed flyer regard ing the C ary L ec ture S erie s b e included as a tax bill insert with the 4th quarter tax bill to be mailed out on March 31, 2023. The printer would need to receive the approved insert by March 15, 2023. SUGGESTED MOTION: Move to approve the attached flyer regarding the Cary Lecture Series to be included as a tax bill insert with the 4th quarter tax bill to be mailed out on March 31, 2023. 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I^VUM� (�� r� !�.,- � , l/; ' � W . ��.. � ��, �j� ��lj% �% f I��. �,, � � ��, � �� ?t�� U��, ��J'J,'aayJl,�l�'1��' � ��;, � � � �; � t tr, , , �/��r��' � o i'�u�� r �, IIIIJ�� .., � ��"� Pl11 � f �,m. , � 6��i�,��c��J��i�n „ ,�J�,��,,, � �IJI�' i�f�% AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Tri-Ton Health Services Agreement PRESENTER: ITEM NUMBER: Joanne Belanger, Director of Public Health I.3 S UMMARY: Category:Decision-Making The Towns of Lexington, Burlington and Wilmington have worked on a shared services agreement and Burlington(as the lead agency)has been awarded a Public Health Excellence for Shared Services Grant. The purpo s e is increas e all three Town's public health capacities by sharing s ervic es and resourc es to improve public health responses and reporting. Joanne Belanger, Lexington Director of Public Health will be available to provide additional information and respond to any questions the Board may have regarding this program. SUGGESTED MOTION: Mo ve to ap p ro ve the intermunic ip al agre ement b etwe en L exingto n, B urlingto n and W ilmingto n and further to authorize the Chair to execute the agreement as attached. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 7:OOpm ATTACHMENTS: Description Type � ��.w��m��m��.��:��.��w�� ai�.� � � '�ri-Ton Shared Services Coalition Inter-Municipal Agreement (�MA) for the �ublic Health Excellence for Shared Services Grant This Intermunicipal Agreement (he�rei�after�"Agreeme�.t"��, is entered into by and between the Towns of Burlington, Lex�ngton, and Wilmington, hereinafter referred to collectively as the "Municipalities," and individually as a"Mun�cipality," :and the Town of Burlington in its capacity as Host Agent of the Tri-ton S�ared Services Coalition, (he�einafter referred to as "the Coalition") this day 2023, as follows: WHEREAS,t�e Town of Burlington was awarded a Public Health Excellence for Shared Services grant by the (�ommonwealth af Massachusett� (the "C�rant Program")to create a cross-jurisdictional public health services sharing program consistent with the recomrnendations of the Special Commission on Local and Regional Public �:[ealth's (SCLRPH)June 2019 Report; WHEREAS,the purpose of the Grant Program is to implement the recommendations mad� in th� �C�LR.PH'�June 2019 R�port by increasing 1oca1 public health capacity throu�h cross jurisdictional shared services programs and agreements. WHEREAS,each of the Municipalities offers public health services and resources, and desires to increase its capacity to �rovide said serv�ces and resources and imp�ave regior�al public health and meet performance standards set by the �ommonwealth by entering thi� Agreement. WHEREAS,the Town of Burlington, entering into an agreement with the Commonwealth of Massachusetts gove�ing its partici�ation in the Grant Program, is willing and able to manage the administrative obligations of the Grant Program through its Director of Public Health, who shall hereinafter be referred to as the "Program Manager"; WHEREAS each Municipality has authority to enter into this Agreement pursuant to M.G.L. c. 40, §4A; NOW THEREFORE,the municipalities, in mutual consideration of the covenants contained herein, intending to be legally bound thereby, agree under seal as follows: 1. The Public Health Services Collaborative. There is hereby established a collaborative of the Municipalities to be known as the "Tri-ton Shared Services Coalition", which shall hereinafter be referred to as the"Coalition." The Coal�tion, acting by and through an advisory board ("Advisory �oard") as established in Section 5 of this Agreement, and Program Manager, will coordinate, manage, and direct the activities of the parties with res�ect to th.e subject matter of the Grant Program,t�.is Agreement, and the agreement between the Town of B�rlington, and the Commonwealth of Massachusetts, attached hereto as Ex�ibit A, the terms of which axe expressly incorporated herein and s�all bind all parties hereto, and any other programs and 1 Il�i�� services related thereto. The pur�ose of the Coalition is to design and implement a program by which the public health staff and resources of the Municipalities axe consolidated and shared such that cross j urisdictional services, investigations, enforcement and data reporting may be carried out and the public health and safety of the Municipalities may be better protected (the"Shared Services Program"). 2. Term. The term of this Agreement shall commence on the date set forth above and shall expire when the funds for the Grant Program are no longer available, or when terminated in accordance with this Agreement, but in no event shall the Term of this Agreement exceed twenty-five (25) years unless permitted by statute. Nothing herei� shall be interpreted to prevent the Municipalities from extending the term of this Agreement beyond the exhaustion of the Grant �'unds with the written consent of all parties hereto. 3. Lead MunicipalitX. During the term of this Agreement, the Town of Bur�ington, acting as the "Lead Municipality," shall oversee the �'rrant�rogram and the shar�d services program provided for herein(the "Shared Services Program"). As the Lead Municipality, the Town of Burlington shall act for the Coalition with respect to all grant applications to be sub�.itted and gifts and grants received collectively by the Municipalities. The Town of Burlington shall act as the Municipalities' purchasing agent pursuant to G.L. c. 7, §22B, for all contracts duly authorized by the Advisory Board, established pursuant to Section S of this Agreement, to be entered into collectively by the Municipalities. Final approval of any such contract is subj ect to approval of the Advisory Board appropriation by each Municipality,to the extent required. 4. Pro�ram Mana�er. The Town of Burlington, as Lead Municipality, shall appoint the Town of Burlington's Director of Public Health as the Program Manager, and, through the Program Manager and its Health Department, shall perform all necessary fiscal and administrative functions necessary to ��rovide the services contemplated under this Agreement, and shall be the holder o�"all grant funds related to the Grant Program, and the Town of Burlington may retain up 15% of the funds received through the Grant Program :�or wages and resources related to the performance of such duties, in accordance with the Grant Program Scope of Services, attached hereto as Exhibit B and incorporated herein. The Program ��anage�shall report to the Advisory Board and shall keep records of all funding and expenditures for review by the Board, and provide periodic financial status updates. For the purposes of employment status and health, retirement and other benefits, and immunities and indemnification as provided by law, the Program 1'�;anager and any Town of Burlington Health Department staff working on behalf of the Coalition or the Advisory Board shall be considered employees of the Town of Burlington and shall be accorded all benefits enj oyed by other Town of Burlington employees within the same classification as they are or shall be established. 2 � o S. AdvisorY Board There shall be an Advisory Board which shall be convened not less than quarterly by the Advisory Board Chair/Co-Chairs. a. Composition: one member and one alternate, both appointed by the Board of Health from each municipality. One representative from each municipality shall be a full voting member whose term shall be as determined by each municipality's local Board of Health. The voting member shall be a Board of Health member or designee of that municipality's Board of Health. The second representative shall be an associate member who shall sit on the Advisory Board as a full member and may vote only when the full member is not in attendance. Each municipality shall maintain its individual local Board of Health, which shall retain its own legal authority and autonomy as provided by law. b. Votin : One municipality, one vote. Every voting member shall have an equal voice in determining shared priorities, and services to be provided. c. uorum: A majority of the voting members of the Advisory Board shall constitute a quorum for the purposes of transacting business. The Advisory Board may act by a simple majority of inembers present and voting unless otherwise provided herein. d. Roles and Responsibilities of the Advisory Board: 1) Meet on a regular basis and at least quarterly. 2) Develop annual and long-term goals for the Coalition. 3) Advise on Coalition staff�riorities. 4) Collaborate in developing a sustainability plan for the Coalition. S) Adopt any Coalition-wide policies and recommended regulations. 6) Review and provide recommendations on operating budgets. 7) Assure compliance with all mandatory reporting requirements as proscribed by the Department of Public Health ("DPH") and Office of Local and Regional Health("OLRH"). 8) Assure attendance at monthly or other grant holder meetings convened by DPH and OLRH 9) Review financial status and financial statements provided by the Program Manager. 10)Review and provide recommendations on re�rorts from staff. e. Meetings. The Advisory Board shall meet no less than quarterly and may schedule additional meetings, as necessary. All meetings shall be conducted in compliance with the Massachusetts Open Meeting Law M.G.L. c. 3 OA, §§ 18-25 as may be amended from time to time if required. 6. Shared Services Pro�ram Participation. Each Municipality as part of this Agreement shall participate in the Shared Services P`rogram as follows: a. Each Municipality will consent to the Coalition's duly-authorized agents and representatives exercising the powers provided for herein and by the Advisory 3 � � Boaxd within the boundaries of said Municipality, and will direct its agents and employe�s ta v�ork in good faith with the t�oalition's health ag�nts, nurses, and any other employees the Coalition may em�loy from time to time. b. Each Municipality will be a member of the Advisory Board as established pursuant to this Agreement, and appoint and maintain two Advisory Board representatives at all times. c. Each Municipality will use best efforts to ensure that a representative of the Municipality will attend all Advisory Board meetings (either in-person or via remote access) throughout the life of this Agreement. d. Each Municipality will use best efforts to ensure that a representative of the Mur�icipality wi11 atte�d a11 trainirig sessions which are offered i�.ca�.junctian with the Cirrant Program geared towards stakeholders under the Program, as required by the DPH or its representative. e. Each Municipality will assist in collecting the necessary data as agreed to by the Committee and pursuant to the data reporting policy established pursuant to �ectio.n 5 of this Agreeme�.t to help meet the �oa1s of th� Shared �ervices Program and the �'rrant Program. The data collecxion provided for herein wi11 include, but not be limited to,reporting to the Advisory Board,through the Program Manager, public health outcomes and services related to the Shared Services Program and the Coalition's agents and nurses. f. Each Municipality will request from the appropriate legislative body appropriation for any services, costs and expenses associated with the Coalition and not covered by the Grant Program. Notwithstanding this provision or any other terms of this Agreement, no party shall be obligated to incur any financial cost above the amount made available herein through grants and gifts or other sources, unless the financial obligation is su�ported by an appropriation made in accordance with law. g. Each Municipality will help promote and market the Shared Services Program and its services within their community. 7. Pa,yment and Funding. Pursuant to G.L. c. 40, §4A, any f�.nds received by the Shared Services Program, Advisory Board, or the Town of Burlington pursuant to this Agreement, shall be deposited with the treasurer of the Town of Burlington and held as a separate account and may be expended, with the approval of the Advisory Board, under the provisions of G.L. c. 44, §53A, for contribution toward the cost of the Shared Services Program and in compliance with established grant guidelines from grantors only. 4 . „ The Advisory Board may authorize a disbursement of funds for any shared cor�tractor, salary crr wages consistent with th�terms of this Agreeme�.t, and/or for any program, service or benefit that�s consistent with the terms of this Agreement. Except for the 15% of Grant Program funding for administrative costs that the Town of Burlington may retain pursuant to Section 4 of this Agreement, a Municipality may draw on grant funds individually, with�rior approval by the Advisory Boaxd, and provided such funds are available, by submitting invoices to the Program Manager for reimbursement from the funds, for expenditure consistent with the purposes of the Shaxed Services Program and applicable grant funding guidelines. The Town of Burlington, as the holder of Grant Program funds, will pay the invoice within 3 0 days, subj ect to the availability of funds; provided, however, that the Town of Burlington shall not be obligated to supply any funding or incur any cost in excess of the amounts made available to the Advisory Boaxd and the Shared Services Program through the Grant Program and/or any other and gifts, grants, or other sources appropriated for the purposes of this Agreement. Individual municipal costs incurred outside the scope of this Agreement and specific to the needs of that Municipality will be borne solely by that��unicipality. A�y funds contributed by the Grant Program shall only be used for shared public health services consistent with the purposes of this Agreement. Annually, the Advisory Board will develop and approve a public health services budget for contractual shared services. Initially,these services are funded by a 3-year Public Health Excellence Grant from the Depart�,ent of Public Health administered by the Town of Burlington. It is the intention of the Coalition to seek additional grant funds to sustain these services but if that is unsuccessful, participating Municipalities will revisit this Agreement and determine whether they will allocate municipal funds to continue participation. The Program Manager will provide each Municipality with sufficient notice to allow that Municipality's funding authority to authorize any such expenditure. Until grant funds are expended, there will be no cost to participating municipalities. Execution of this Agreement does not obligate any Municipality the Grant Program and a mutually acceptable written contract amendment would be required to do so. Pursuant to G.L. c. 40, §4A, any party may, but shall not be required to, raise money by any lawful means to further the purposes of t�.e Shared Services Program and any such funds shall be held by the Town of Burlington and expended pursuant to the terms of this Agreement. 8. Other Municipal Services. The Municipalities of the Coalition may request the Advisory Board to add or remove associated services to be delivered as p�art of the Shared Services Program, and such shall not take effect until this Agreement is so 5 � . amended in writing and approved by each Municipality. The Municipalities are not limited exclusively to the Grant Program and are not required to use all services of the Grant Program. Municipalities m.ay apply for other grants outside the Coalition. The C�aalition thraugh a vate af the Advisary Baard may apply far ather grar�ts, 0�1�101"�U111t1�5, fiu.nds, and awa'rds for shared services on behalf of the Municipalities. The Advisory �oard must approve any and a11 grants or grant applications submitted as a Coalition. The Advisory Board may appoint other Municipalities to act as host agencies for these other grant opportunities and the Municipalities agree that this Agreement shall be amended to account for any associated grant terms and conditions. 9. Emplovees. Employees and personnel of each Municipality providing services pursuant to this Agreement shall be deemed employees of their respective Municipalities, and not regional employees or employees of any other Municipality. An employee who performs services, pursuant to this Agreement on behalf of another member Municipality, shall be deemed to be acting within the scope of his current Municipal job duties at all times and remain an employee of the employee's Municipality for insurance coverage purposes. Said Municipal employee shall retain all accrued benefits and shall be subj ect to standard hiring and personnel practices of such municipality. 10. Indemnification& Insurance. To the extent permitted by law, each Municipality shall defend, indemnify, and hold the other Municipalities harmless from and against any and all claims, demands, liabilities, actions, causes of action, costs and expenses, including attorney's fees, axising out of the indemnifying Municipality's acts or omissions, breach of this Agreement, or the negligence or misconduct of the indemnifying Municipality ar its agents or employees. �n entering into this Agreement, no Municipality waives any governmental immunity or statutory limitation of damages. Should the Coalition or a Municipality incur any liabilities on behalf of the Grant Program such as unemployment insurance or other unforeseen expenses, each of the member municipalities will proportionally share in the liability for such expenses. The Town of Burlington and the Municipality shall obtain and keep in full force and effect public liability insurance in the amount of One Million($1,000,000) Dollars combined single limit for bodily inj ury, death and property damage arising out of any o�.e occurrence, protecting the other party against all claims for bodily injury, $3,000,000 aggregate, death, or property damage arising directly or indirectly out of the Indemnification Provisions of this Agreement. 11. Entrance. Any municipality may petition the Coalition to j oin this Agreement to the extent permitted by the grants. In order to approve the addition of a new entity to the 6 . . Agreement for the Grant Program,the Department of Public Health and no less than a two-thirds vote of the Advisory Board shall be required to approve said entrant. 12. Withdrawal. Any Municipality other than the Lead Municipality, by a vote of its respective authorizing Select Board o�Chief Executive Officer and Board of Health, may withdraw from this Agreement with the provision of at least three (3)months prior written notice to the Lead Municipalities. Withdrawal requires the vote of both the Select Board and the Board of Health. U�►on such withdrawal, the Prograrn Manager shall prepare full statements of outstanding unpaid financial obligations under this Agreement and present the same to the terminating Municipality for payment within thirty(3 0) days thereafter. To the extent permitted by the Grant Program and its agreement with the Commonwealth of Massachusetts pursuant thereto,the Lead Municipality, by a vote of its Select Board and Board of Health, may withdraw from this Agreement�pon the provision of at least three (3)months prior written notice to the participating Munici�►alities and the Advisory Board, and a new Lead Municipality shall thereafter be designated by the Advisory Board, by a vote of the representatives of the remaining parties. Prior to the effective date of its withdrawal, the Lead Municipality shall transfer all funds held pursuant to this Agreement to the new Lead Municipality as designated by the Advisory Board any pay any outstanding unpaid financial obligations under thi s Agreement within thirty (30) days thereafter. Any Municipality may withdraw at the end of any fiscal year in which the Municipality's legislative body has not appropriated funds sufficient to support that Municipality's continued participation in the subsequent fiscal year if such funds are required. In such an event, the Municipality shall give as much notice to the other Municipalities to this Agreement as the circumstances allow. The Advisory Board,by vote of the remaining members, has the authority to reallocate grant funding or other outside funding that would have been allocated to the Municipality that has left the Agreement. Any data collected from the terminating Municipality through a Shaxed Services Program proj ect, service, or program will remain with the Advisory Board for analysis by the Program Manager and the Advisory Board. 13. Termination. This Agreement may be terminated by a vote of a maj ority of the Municipalities' representatives of the Advisory Board, at a meeting of the Advisory Board called for that purpose; provided that the representative's vote has been authorized by the Municipality's appointing authority. Any termination vote shall not be effective until the passage of at least sixty(60� days and until the Municipalities have agreed to an equitable allocation of all remaining costs, expenses and assets. 14. Conflict Resolution. The Advisory Board may hold additional meetings to discuss and resolve any conflicts that may arise including, but not limited to, disagreements 7 � � regarding the needs of each Municipality, administration of the shared services prograans, the ter�ns of thi�Agreement, data reporting and any other matt�rs the . parties deem necessary. 1 S. Financial Safeguards. The Lead Municipality shall maintain separate, accurate, and comprehensive records of all services performed for each of the Municipalities, and all contributions received from the Municipalities. 16. Assi nment. None of the Municipalities shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of all of the other Municipalities. 17. Amendment. This Agreement may be amended only in writing pursuant to an affirmative vote of all Municipalities' appointing authority. 18. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable, or if any such term is so held whe� applied to any pa�rticular circ�mstance, �uch invalidity, ille�ality, ar unenforceability sha11 not affect any other provi�ion of this Agreement, or affect the application of such provision to any other circumstances, and the remaining provisions hereof shall not be affected and shall remain in full force and effect. 19. Caverning Law. This A�reement shall be governed by, construed, and enforced in �.ccordance with the laws of the Commonwealth of Massachusetts. 20. Headin�s. The paxagraph headings herein are for convenience only, are no part of this Agreement, and shall not affect the interpretation of this Agreement. 21. Non-Discrimination. Neither the Lead Municipality nor the Municipalities shall discriminate against any person because of race, color, religious creed, national origin, gender, ancestry, sexual orientation, age, handicap, gender identity, genetic information, military service, or any other protected class under the law with respect to admission to, access to, or operation of its programs, services, or activities. 22.Notices. Any notice permitted or required hereunder to be given or served on any Municipality shall be in writing signed in the name of or on behalf of the Municipality giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three(3)business days after the date of any properly addressed notice sent by rnail as set forth below: Town of • (contact name) (email) (phone) 8 • . (address) Town of • (contact name) (email) (phone) (address) Town of • (contact name) (email) (phane) (address) 23. Complete A�reement. This Agreement constitutes the entire Agreement between the Municipalities concerning the subj ect matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the Municipalities concerning the subject matter hereof. Each Municipality acknowledges that it has not relied on any representations by any other Municipality or by anyone acting or purporting to act for another Municipality or for whose actions any other Municipality is responsible, other than the express, written representations set forth herein. WITNESS OUR HANDS AND SEALS as of the first date written above. Town of Burlington Select Baard Date Town of Burlington Board af Health Date Town of Lexington Select Board Date 9 � � ��u � � �� i � � � Town of Le i gton Bo r of Health Date Town of Wilmington Select Board Date Tawn af Wilmington Board of Health Date 10 r � EXHIBIT A Grant Agreement between the Town of Burlington and the Commonwealth of Massachusetts 11 �w � EXHIBIT B The scope of services the Town of Burlingtan shall provide the fallawing services in caordination with member municipalities: 1. Identify and maintain a management position from the lead entity to caordinate between I11UI11C1��.11t1eS aI1C�.Wlt�1 T)PH. 2. Maintain documentation of letters of commitment to be part of the Shared Services Area from all municipalities. DPH and the vendor must agree upon changes to the involved municipalities. 3. Maintain a Shared Services Coordinator position. 4. Develop or enhance a shaxed service arrangement in alignment with the recommendations of the Special Commission on Local and Regional Public Health(SCLRPH). S. Ensuxe adequate staffing support and adequately trained staff to meet the needs of the shared service area and comply with the SCLRP'H recommendations on workforce standards. 6. Establish and/or enhance a governance structure that involves representatives of all particxpating rnur�icipalities. (�overnar�ce baards must meet re�ularly und�r established rules of procedures to m.ake democratic decisions about district policies,personnel, operatians, and finances. Submit draft and executed inter-municipal agreements to OLRH. 7. Enhance the capacity of a shaxed service area to acquire, store, and use data to improve public health. Utilize MAVEN, MIIS, and new public health data reporting system under development. 8. Participate in lacal board af health/health department capacity assessment and workfarce standards assessment using the taols (�LRH and its partners provide. 9. Agree to lead a Regional Training Hub or collaborate with your designated Regional Training Hub. 10. Provide effective, equitable, understandable, and respectful quality care and services responsive to diverse cultural health beliefs and practices, preferred languages, health literacy, and other communication needs and work to adopt Cu�turally and Linguistically Appropriate Services (CLAS)National Standards. https://vUvuw.mass.�ov/service-defiailsjclas-na�ional-standards 11. Provide quarterly narrative progress updates and expense reports and an annual report in a format and method provided by OLRH. 12. Attend contract, training, learning collaborative, and evaluation meetings provided by OLRH staff and its partners. Required engagements will include attending racial equity training and 12 � ,� � participating in various technical assistance activities (e.g., legal, inter-and intra-municipal relations and communications, etc.). 13. Seek prior approval from OLRH for chang�s in th�praposal and use af funding or publishing research, etc. 14. Submit a full, detailed workplan 60 days after completing the capacity assessment, or later date to be determined, for the shared services area in a format, content, and method provided by OLRH. These work plans will be informed by improvement plans, which will result from a capacity assessment. 1 S. Submit a complete, detailed strategic plan by June 3 0, 2023, or a later date to be determined, for the shared services area in a format, content, and method provided by OLRH. These strategic plans will be based on the results of a capacity assessment. 16. Ensu.re 100%continuous MAVEN caverage far all municipalities in shared servic�s arrangement. 13 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Presentation- Fire Department Emergency Medical Services (EMS) Fee Survey PRESENTER: ITEM NUMBER: Derek S encabaugh, F ire Chief; James Robinson, Management F ellow I.4 S UMMARY: Category:Decision-Making Attached please find the EMS rate survey and estimated revenues (at the average) and a memo outlining the survey data recommended to use as the basis for rates (comparable communities without Lexington included). The rates being recommended are: Mileage: $36.00 (per mile) BLS Rate: $1,700 ALS Rate: $2,200 ALS2 Rate: $3,000 SUGGESTED MOTION: Mo ve to amend the E M S F e e S truc ture to inc reas e the rate p er mile to $3 6.00; the B L S R ate to $1,700;AL S Rate to $2,200; and ALS2 Rate to $3,000. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 7:lOpm ATTACHMENTS: Description Type � �4;. 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Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: March 2, 2023 RE: EMS Rate Recommendation Attached please find the survey data and revenue estimates that has been previously provided to the Select Board. Of the different surveys, staff is recommending the Community Comparison group without Lexington being included(Lexington pulls down the average) as follows: Rates Com arison Mileage BLS Emergency ALS1 ALS2 Rate Rate Emergency Rate Emergency Rate Comparison Community Average* $35.41 $1,654.81 $2,157.43 $2,914.32 Lexington $28.00 $1,251.00 $1,515.00 $2,056.00 Difference � � � � *Bedford,Belmont,Burlington, Concord,Natick,Watertown,Winchester Lexin ton CY22 Revenue Actuals Total Transports Total Net Charges Total Net Rate Projection Totals Total EMS Projected Revenue 2,269 $1,987,056 $1,658,867 Net Revenue Per Transport $879 $731 Revenue Pro'ections based on Avera e Com . Communit Rates Total Transports Total Net Charges Total Net Rate Projection Totals wb � � Total EMS Projected Revenue 2,269 2,392,194 ��m�ll�m �� Net Revenue Per Transport $1,054 ��w� � Differences in Total Net Rate Pro'ection Totals Total Net Rate Projection Totals Per Transport Comparison Community Average Rates $1,966,309 $867 Lexington Rates $1,658,867 $731 Difference �� °�u��,m�� 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 The rates being recommended to the Select Board are: Mileage Rate: $36.00 BLS Rate: $1,700 ALS Rate: $2,200 ALS2 Rate: $3,000 These rates are the average rounded up, but are not the highest from the survey rates. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Request to Amend Housing Partnership Board Charge PRESENTER: ITEM NUMBER: Jeri F outter, HP B C hair; Harriet C ohen, HP B C lerk I.5 S UMMARY: Category:Decision-Making T he H o us ing P artners hip B o ard has reque s te d that the fo llo wing c hange s b e mad e to the c harge as o utlined in the attached redlined version: • Change "Board of S electmen" to "S elect Board" • C hange the numb er o f inemb ers fro m "9" to "13" • Ad d "Q uo rum: Q uo rum s hall b e a maj o rity o f inemb ers s erving" • Update Description • Amend Responsibilities • Up date C riteria fo r Memb ers hip • Update list of boards and committees naming liaisons to the Housing P artnership Board J eri F o utter, H o us ing P artners hip B o ard C hair and H arriet C o hen, H o us ing P artners hip B o ard C lerk will b e in attend anc e to p re s ent the amendments to the c harge. SUGGESTED MOTION: Mo ve to (amend/no t amend)the H o us ing P artners hip B o ard c harge b y making the fo llo wing c hange s as proposed: • Change "Board of S electmen" to "S elect Board" • C hange the numb er o f inemb ers fro m "9" to "13" • Ad d "Q uo rum: Q uo rum s hall b e a maj o rity o f inemb ers s erving" • Update Description • Amend Responsibilities • Up d ate C riteria fo r M emb ers hip • Update list of boards and committees naming liaisons to the Housing P artnership Board FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 7:25pm ATTACHMENTS: Description Type � ��,��r��::..::��im��;��,��f��;��°��:��,� ��.��:� ��c,�c��. ��,��:�� .��.��.��I:..:��.��-��»��.��a��c��;�� .��:�� IC�,�.��.� � .�:..::��,��:i��.,��,��i��r��m��f��,„��i��ic��"��.��;��° ��;�c�� ,�;�� C:��.�:..:��"'��:n��.��:� .�:��.��:�� IC��,��.�� HOUSING PARTNERSHIP BOARD Style Definition:List Paragraph:Font:Times New Roman,12 pt,Numbered+Level:1 +Numbering Style: 1,2,3,...+Start at:1 +Alignment:Left+Aligned at: 0.25"+Indent at: 0.5" Members: 13 voting members ILiaisons: 5�,as noted below Members Appointed By: Select Board Length of Term: Three years for voting members Appointments Made: September 30 Meeting Times: As posted �_____; s � 1 y_ � vl �- Formatted:Font:Bold Description: , , , ' , a Th��h�r�e of th� S1 � S 1 1S S C 1 �S� 1 S1 , i i � i c q s �, � si ,The Housing Partnership Board Will bring together committees,groups,and housing advocates to create a unified and focused approach to achieve housing goals in Lexington. � Responsibilities: The Housing Partnership Board will work with other community organizations to support housing goals.The Housing Partnership Board will support these goals by taking the following actions: � Identify local state and federal housing resources available to individuals seeking ��..�::............ > > housing_, �� Identify local state and federal housing resources available to relevant Town Boards_; ��:.................. > > Town Committees,and other Town entities,and other relevant local organizations. I �� Advocate for land use regulations,and zoning bylaws to increase the housing stock_; . �� '�� Increase public awareness of the need for affordable housing through public information and forums_; �� Assist with land or properties acquisition suitable for development of housing_; �� Make recommendations on proposals that do or could include a housing component, . �� Advise the Select Board Planning Board,and other Town entities to aid in their decision- .................... � making process regarding housing.T'his vvill includ�decisions r�s��cting irnt�l�rn�ntation c�f(�b�ectiv�s,Str�t��ies,and P�tenti�l Actions identified in the housin�se�tion of the 2022�om�rehensive 1�1ano � ��Provide input to local housing organizations. . �� Support adherence to federal and state Fair Housing Laws. Criteria for Membership:The Housing Partnership Will consist of thirteen voting members and I��:��liaisons.Voting members will include individuals recommended by: �1. Planning Board ~-- Formatted:Numbered+Level:1 +Numbering Style:1, �2. Council on Aging 2,3,...+Start at:1 +Alignment:Left+Aligned at: . Lexington Housing Authority o.25"+Indent at: 0.5" I , Lexington Housing Assistance Board(LexHAB) The following boards and committees Will be asked to name liaisons to the Housing Partnership Board: . Select Board '--- Formatted:Numbered+Level:1 +Numbering Style:1, �-2. Capital Expenditures Committee 2,3,...+Start at:1 +Alignment:Left+Aligned at: . Conservation Commission 0.25"+Indent at: 0.5" �4. Sustainable Lexington Committee $—Human Rights Committee � ''�'� �"�` '"°' '1''�'�" `�-- Formatted:Numbered+Level:1 +Numbering Style:1, 2,3,...+Start at:1 +Alignment:Left+Aligned at: Members are also expected to advance the cause of housing by activities outside of Housing o.25"+Indent at: o.s" Partnership Board meetings. Prior to serving as a member of this committee,appointees are required to: I $1. Acknowledge receipt of the Summary of the Conflict-of-Interest Statute.Further,to �--- Formatted:Space Before: o pt,Numbered+Level:� + continue to serve on the Committee the member must acknowledge annually receipt of Numbering Style:1,2,3,...+Start at:1 +Alignment: the summary of the Conflict-of-Interest Statute. Said summary will be provided by and Left+Aligned at: 0.25"+Indent at: 0.5" acknoWledged by the ToWn Clerk. I . Provide evidence to the ToWn Clerk that the appointee has completed the on-line training requirement required by the Conflict-of-Interest Statute.Further,to continue to serve on the committee,the member must acknowledge every two years completion of the on-line training requirement. Ref.: Charge adopted by Board of Selectmen on December 1,2003. Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06. Revised charge,October 15,2007,to 18 Selectmen appointments and 3 appointed by designated boards or committees. Revised charge,March 15,2010,to increase general housing advocates to 13,removing specific organizations and removing three liaisons. Revised charge,September 26,2011,to decrease membership from 21 to 17 voting members. Revised charge,October 15,2012,to decrease membership from 17 to 15 voting members. Revised charge,April 24,2017,to decrease membership from 15 to 9 voting members. HOUSING PARTNERSHIP BOARD Members: 13 voting members Liaisons: 5, as noted below Members Appointed By: Select Board Length of Term: Three years for voting members Appointments Made: September 30 Meeting Times: As posted Quorum: Quorum shall be a maj ority of inembers serving Description: The Charge of the Housing Partnership Board is to promote and support production and preservation of housing, including low and moderate income, older persons, and workforce housing. The Housing Partnership Board will bring together committees, groups, and housing advocates to create a unified and focused approach to achieve housing goals in Lexington. Responsibilities: The Housing Partnership Board will work with other community organizations to support housing goals. The Housing Partnership Board will support these goals by taking the following actions: 1. Identify local, state, and federal housing resources available to individuals seeking housing. 2. Identify local, state, and federal housing resources available to relevant Town Boards. Town Committees, and other Town entities, and other relevant local organizations. 3. Advocate for land use, regulations, and zoning bylaws to increase the housing stock. 4. Increase public awareness of the need for affordable housing through public information and forums. 5. Assist with land or properties acquisition suitable for development of housing. 6. Make recommendations on proposals that do or could include a housing component, 7. Advise the Select Board, Planning Board, and other Town entities to aid in their decision- making process regarding housing. This will include decisions respecting implementation of Obj ectives, Strategies, and Potential Actions identified in the housing section of the 2022 Comprehensive Plan. 8. Provide input to local housing organizations. 9. Support adherence to federal and state Fair Housing Laws. Criteria for Membership: The Housing Partnership will consist of thirteen voting members and five liaisons. Voting members will include individuals recommended by: l. Planning Board 2. Council on Aging 3. Lexington Housing Authority 4. Lexington Housing Assistance Board (LexHAB) The following boards and committees will be asked to name liaisons to the Housing Partnership Board: 1. Select Board 2. Capital Expenditures Committee 3. Conservation Commission 4. Sustainable Lexington Committee 5. Human Rights Committee Members are also expected to advance the cause of housing by activities outside of Housing Partnership Board meetings. Prior to serving as a member of this committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict-of-Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict-of-Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict-of-Interest Statute. Further, to continue to serve on the committee, the member must acknowledge every two years completion of the on-line training requirement. Re f.: Charge adopted by Board of Selectmen on December 1, 2003. Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06. Revised charge, October 15, 2007, to 18 Selectmen appointments and 3 appointed by designated boards or committees. Revised charge, March 15, 2010, to increase general housing advocates to 13, removing specific organizations and removing three liaisons. Revised charge, September 26, 2011, to decrease membership from 21 to 17 voting members. Revised charge, October 15, 2012, to decrease membership from 17 to 15 voting members. Revised charge, Apri124, 2017, to decrease membership from 15 to 9 voting members. ii i■ � • �• y� �� .�� .� � ; ��` � � � +� r Date: February 10, 2023 To: Select Board From: Housing Partnership Board (Jeri Foutter, chair; Betsey Weiss,vice-chair; Harriet Cohen, clerk) Subject: Summary of Proposed Modifications to the Housing Partnership Board Charge Introduction The Housing Partnership Board (HPB) Charge was adopted by the then-Board of Selectmen on December 1, 2003. No material changes have been made to the Charge since its adoption. In the two decades since the adoption, Lexington has significantly increased its focus on housing, including but not limited to affordable housing. As part of the increased focus,the Community Preservation Act has been adopted by Lexington, in part to provide a funding source for affordable housing. Most recently,Town Meeting has created an Affordable Housing Trust. The HPB has become more knowledgeable both about housing (again, including but not limited to, affordable housing) and has become more knowledgeable about the needs for housing and the increasing sources of funding.This confluence of events has prompted the HPB to propose updates to its Cha rge. Summary of Proposed Updates ■ Increasing membership from 9 to 13:the LexHAB and Lexington Housing Authority(LHA) liaisons have been attending meetings regularly since the HPB inception. Both are important players in affordable housing. The HPB recommends changing their status from liaison to voting member, increasing membership from 9 to 11.The COA representative is shown as an HPB member at the Town HPB web page but carried as a liaison on that membership list on the same page. The HPB recommends clarifying the status of the COA representative to member, bringing the total membership to 12.The HPB recommends adding one additional member so that the membership count is odd. ■ Updating the liaisons to the HPB: In addition to LexHA6,the LHA, and the COA,the Select Board and the Conservation Committee are listed as liaisons to the HP6.The Conservation Committee has been invited multiple times over a number of years to send a representative and has declined to do so.The HPB is recommending the removal of the Conservation Committee as an HPB liaison.The HPB is recommending the addition of Sustainable Lexington and the Human Rights Commission as liaisons to the HPB as both have a substantial interest in housing. Both have agreed to provide liaisons.The HPB had invited the Commission on Disabilities (COD)to participate as a liaison, but the COD has not responded to multiple requests.The HPB is no longer recommending that the COD be added as a liaison and will provide a new draft of the Charge to the Select Board with that change. ■ Clarifying Responsibilities:as noted, significant changes have occurred in the Town housing landscape in the last two decades.To reflect those changes, the HPB is recommending the following clarifications: ii i■ � • �• y� � �� .�� .� � ; ��` � � � +� r I = o Expand the focus of the HPB's responsibility: expand from "affordable housing"to include other types of much needed housing in Lexington.These types of housing include senior housing,workforce housing, and moderate-income housing. o Identify additional areas for advocacy: as the interest in housing has grown, so have entities with an interest in housing(like Sustainable Lexington) and proposals for new housing.The HPB sees additional opportunities for advocating for housing in Lexington and for additional groups and organizations with whom to advocate. o Align with the 2022 Lexington Comprehensive Plan: goal 2 of the Comprehensive Plan is: "To promote a wide range of housing options that respond to the needs of households, regardless of income and life stage."The Comprehensive Plan has a set of aggressive objectives for reaching this goal.The HPB will align its work with that of the Planning Board and other boards, committees, and organizations that seek to implement the objectives, strategies, and potential actions identified in the housing section of the Comprehensive Plan. Conclusion The HPB seeks to have an active role in the promotion and support of housing in Lexington.The HPB believes that the proposed updates to the HPB Charge reflect the changing housing landscape in Lexington. We would be glad to respond to any further questions regarding the recommended Charge. HOUSING PARTNERSHIP BOARD Members: 9 voting members Liaisons: 5 as noted below Voting Members Appointed By: Board of Selectmen Length of Term: Three years for voting members Appointments Made: September 30 Meeting Times: As Posted Description: The Charge of the Lexington Housing Partnership is to promote and support affordable housing activities and recommend appropriate actions. The Partnership will bring together committees, groups and housing advocates to create a unified and focused approach to achieve affordable housing goals in Lexington. Responsibilities: The Partnership will work with other community organizations to support the goal of affordable housing by taking the following actions: 1. Identify local, state and federal housing resources available to the Town and to residents seeking affordable housing, 2. Advocate for land use regulations and zoning bylaws to increase affordable housing sto ck, 3. Develop and modify affordable housing strategies based on the Planning Board's Comprehensive Plan, 4. Increase public awareness through public information and forums, 5. Assist with land or properties acquisition suitable for development of affordable housing, 6. Make recommendations on particular housing proposals, and 7. Advise the Selectmen and Planning Board to aid in their decision-making process. Criteria for Membership: The Housing Partnership will consist of nine voting members and five liaisons. Voting members will include individuals recommended by the Planning Board and the Council on Aging. Other voting members appointed by the Board of Selectmen may include, but not be limited to, affordable housing advocates, and representatives from the fields of banking, real estate, development and social services. The following boards and committees will be asked to name liaisons to the partnership: the Board of Selectmen, the Capital Expenditures Committee, the Conservation Commission, LexHAB, and the Lexington Housing Authority. Alternates who can vote if the member is unable to attend a meeting may be designated by the Selectmen. Alternates will be encouraged to attend meetings, but do not need to attend all meetings in order to vote in the absence of the member. For voting purposes, alternates will be selected by the Chairman. Alternates should stay informed on the current issues, either by attendance or review of materials and minutes. Prior to serving as a member of this committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest Statute. Further, to continue to serve on the committee, the member must acknowledge every two years completion of the on-line training requirement. Re f.: Charge adopted by Board of Selectmen on December 1, 2003. Board of Selectmen voted to designate as Special Municipal Employees on 1/18/06. Revised charge, October 15, 2007,to 18 Selectmen appointments and 3 appointed by designated boards or committees. Revised charge, March 15, 2010, to increase general housing advocates to 13, removing specific organizations and removing three liaisons. Revised charge, September 26, 2011, to decrease membership from 21 to 17 voting members. Revised charge, October 15, 2012, to decrease membership from 17 to 15 voting members. Revised charge, Apri124, 2017, to decrease membership from 15 to 9 voting members. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Electric Vehicle (EV) Parking Lot Parking Fees PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager I.6 S UMMARY: C ategory: Informing A s the B o ard is aware, there are two is s ue s that ne ed to b e ad dre s s ed in the P arking R egulatio ns and p arking fees related to the E V C hargers. T he attached prop o s als addres s es thes e is sues. O ne is related to the hours vehic le s may b e p arked at the E V C hargers and the s ec o nd is the rate/time o f d ay& days o f the week fo r p arking at the E V C hargers and the s ec o nd p ro vid e s the ab ility fo r vehic le s to b e p arked at the E V C hargers o nly o vernight. SUGGESTED MOTION: No motion is required at this time, this is for discus sion, this will b e on the next agenda for action by the S elect Board. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 7:35pm ATTACHMENTS: Description Type � �-��,��:m��.��°��:.�� ai�.� § 192-23 AI I-n ight pa rki ng. It shall be unlawful for the driver of any vehicle, other than one acting in an emergency,to park said vehicle on any street or any municipal off-street parking area for a period of time longer than one hour between the hours of 2:00 a.m. and 6:00 a.m. of any day except in official governmental capacity� iiii�� . � � �� °:�� °:�� ::� °:�� ::��r. ,:�� :�� :� °:�� :.� :.�� :°.� :�°:� �� .�� ,� � �� I � ,� �� , �� „� �� °°��. ��iiii�iii��i�� u�� iiii� �� iiir�� °�' �� III ��,��iiir�� iii�� iiii iiii�� iiii�� iiir�� iiii �� iii�� iiii iii�� iiii��iiii��iiii iii�� iii�� IIII IIII��IIII �� IIII � � �'��w� �� I�� The other issue is amend the parking fee to be consistent with other parking charges to make the parking fee of$0.50 from 8:00 AM to 8:00 PM Monday through Saturday at the EV Chargers. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Annual Town Meeting PRE E TER• ITEM S N . NUMBER: Board Discussion I.7 S UMMARY: Category:Decision-Making T he S elec t B o ard will dis c us s Annual To wn Meeting artic le s and c o ntinue to take p o s itio ns. 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Amend: §13 5-4.4 as follows: 4.4.2 Maximum Allowable Residential Gross Floor Area Tables. The total gross floor area of all buildings on a lot containing a one-family or two-family dwelling may not exceed the amount listed in��l�e'�Table 4.4.2.1 based on lot area. Notwithstandin�the previous sentence, the total �ross floor area of all buildin�s on a lot on which a one-family or two- � v v � family dwellin� is lawfully in existence, lawfully begun, or subi ect to a buildin�permit or s�ecial permit issued before Januar,�, 2024 mav not exceed the amount listed in Table 4.4.2.2 based on lot area. For the purposes of�13 5-6.12.3.7(a�,, Table 4.4.2.2 shall be used to determine the �ross floor area permitted based on a proof plan. Table 4.4.2.1: Lot Area (in s�,uare feet� __ Maximum Gross Floor Area (in sc�uare__feet� _ __ 0 to 5,000 0.76 * Lot Area 5,000 to 7,500 3,800 + 0.42 * (Lot Area- 5,000) . ' ..... ..... ..... ..... ..... ..... ..... ..... ..... ..... ' ..... ..... ..... ..... [.... ..... ..... ..... ....^:...T ..... ..... ..... ..... ..... ..... 7,500 to 10,000 4,850 + 0.12 * (Lot Area- 7,500� 10,000 to 15,000 5,150 + 0.11 * (Lot Area- 10,000� 15,000 to 30,000 5,700 + 0.1 * (Lot Area- 15,000) ! i T More than 30,000 7,200 + 0.1 * (Lot Area- 30,000� Table 4.4.2.2: Lot Area (in square feet) Maximum Gross Floor Area (in square feet) 0 to 5,000 0.8 * Lot Area 5,000 to 7,500 4,000 + 0.55 * (Lot Area- 5,000) 7,500 to 10,000 5,375 + 0.23 * (Lot Area- 7,500) 10,000 to 15,000 5,950 + 0.2 * (Lot Area- 10,000) 15,000 to 30,000 6,950 + 0.16 * (Lot Area- 15,000) More than 3 0,000 9,3 5 0 + 0.16 * (Lot Area- 3 0,000) Town of Lexington Motion 2023 Annual Town Meeting 2. That the amended Bylaws shall take effect for building permit and special permit applications submitted on or after January 1, 2024. (Revised 02/28/2023) 2 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 29 AMEND GENERAL BYLAWS - TREE BYLAW- CHANGES TO TREE COMMITTEE COMPOSITION MOTION: That the Town's Tree Bylaw, Chapter 120.6.A of the Code of the Town of Lexington, be amended as follows as follows, �� is to be removed and bolded text is to be added: The Town shall have a Tree Committee that consists of seven members and two non-voting associate members as appointed by the Select Board. A quorum of the Tree committee shall consist of a maj ority of the voting members then in office. For the first appointments of full members, three members will serve one-year terms; two members will serve two-year terms; and two members shall serve three- year terms. All members up for renewal and associate members will�serve three-year terms. (Revised 02/28/2023) 1 �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel(781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 33: AMEND ZONING BYLAW — SPECIAL PERMIT RESIDENTIAL DEVELOPMENT RECOMMENDATION On Wednesday, March 1, 2023, after three Public Hearings, the Planning Board voted four (4) in favor, none (0) opposed,and one abstension(1)to recommend that Town Meeting approve Article 33 to amend the Zoning Bylaw relative to Special Permit Residential Developments (SPRDs). JUSTIFICATION FOR RECOMMENDATION The amendments under Article 33 were developed by staff and consultants under the supervision of the Select Board's Special Permit Residential Development(SPRD)Ad Hoc Committee.They update§6.9 of the Zoning Bylaw, which provides alternatives to conventional subdivisions, by replacing Special Permit Residential Developments (SPRDs)with two types of Special Residential Developments (SRDs). All SRDs: • Permit a variety of housing types(detached, attached,and multi-family)to create a diverse housing stock; • Within the existing 40-foot height limit, permit 3-story buildings to gain flexibility in design; • Limit the total gross floor area (GFA) of the development to what would be permitted in a conventional subdivision plus a 15% bonus to subsidize the inclusionary dwelling units; • Limit the GFA of each dwelling to maintain the scale of the development; • Require provision of inclusionary dwelling units with price and income limits to provide housing low- income and workforce housing; • At least 15%of the developable site area must be set aside for common open space; and • Be permitted through Site Plan Review rather than by Special Permit to streamline the approval process. SRDs must provide inclusionary (subsidized) dwelling units with a GFA at least 15% of the total GFA permitted in a conventional subdivision, with at least two-thirds of that GFA incorporated into dwelling units that are eligible for inclusion on the Subsidized Housing Inventory. Where there are six or fewer market-rate dwelling units, a payment to the Affordable Housing Trust calculated in accordance with Planning Board regulations may be made in lieu of providing a dwelling unit. Site Sensitive Developments(SSDs)are similar in purpose to the current provision of the same name.They require preservation of natural features, mature native trees, habitat areas, sloped areas, and historically or Page 1 of 3 Planning Board Report with Recommendation to Town Meeting Article 33 architecturally significant buildings or places. The number of dwellings is limited to the number permitted in a conventional subdivision but the number and size of dwelling units within those dwellings is not limited. Compact Neighborhood Developments (CNDs) replace the current Balanced Housing Development (BHD) and Public Benefit Development (PBD) provisions. CNDs do not limit the number of dwellings or dwelling units, but limit the average dwelling unit GFA to 2,250 SF, with an absolute maximum of 2,800 SF. In addition to the price- limited inclusionary dwelling units, CNDs will produce dwelling units significantly smaller and less expensive than those produced currently. Use of the Site Plan Review process rather than the Special Permit process makes these developments more attractive to landowners while protecting the community's interests. After a public hearing with notice to abutters,the Planning Board will impose conditions to enforce compliance with the zoning bylaw and the Board's development regulations. SRDs are consistent with goals, objectives, and directives from the 2022 Lexington NEXT Comprehensive Plan: • Goal 2: To promote a wide range of housing options: o Produce a range of housing types in a variety of locations throughout town (objective 2.1) o Increase the supply of subsidized housing(objective 2.2) PUBLIC PROCESS: The public hearing was opened on February 8, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 19, 2023, and January 26, 2023. The Board held continued hearings on February 15 and March 1. The SPRD Committee presented at many public meetings and events since 2019. Outreach in 2023 has included: • Select Board on February 13tn. • Commission on Disability on February 14tn • Planning Board on February 15tn • Housing Partnership Board on February 21St • Community-Wide Meeting at the Community Center on February 23rd • Sustainable Lexington Committee on February 2gtn • Town Meeting Members Association Information Session on March 2nd • League of Women Voter's First Friday at Cary Library on March 3rd The public hearing was closed on March 1 and the Board voted to recommendedTown Meeting approval. RECORD OF THE VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve the motion under Article 33 as presented and amended through March 1. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 4-0-1 (Roll Call: Robert Creech—abstain, Charles Hornig—yes, Robert Peters— yes, Michael Schanbacher—yes, Melanie Thompson—yes). Page 2 of 3 Planning Board Report with Recommendation to Town Meeting Article 33 SIGNATURE OF THE PLANNING BOARD CHAIR ��, �;�� .�� w �� ,�,�� .�. , �� w� � �� Robert D. Peters Exhibits: Approved Plannin� Board Meetin� Minutes Page3of3 Planning Board Report with Recommendation to Town Meeting Article 33 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 34 AMEND ZONING BYLAW AND MAP MULTI-FAMILY HOUSING FOR MBTA MOTION: That the Zoning Bylaw, Chapter 13 5 of the Code of the Town of Lexington, and Zoning Map be amended as follows, and further that non-substantive changes to the numbering of this bylaw be permitted to comply with the numbering format of the Code of the Town of Lexington: 1) Add rows to the table in § 135-2.2.5 (Overlay Districts) as follows: VO Villa e Overla MFO Multi-Famil Overla VHO Villa e Hi h-Rise Overla 2) In § 13 5-10.0, add a new definition as follows: DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT (DHCD) The Massachusetts Department of Housing and Community Development. 3) Add a new § 13 5-7.5 as follows: 7.5 VILLAGE AND MULTI-FAMILY OVERLAY DISTRICTS. 7.5.1 Purpose. The purposes of the Village Overlay(VO, MFO, and VHO) Districts are: 1. To provide family housing and ensure compliance with MGL c. 40A § 3A; 2. To promote multi-family housing near retail sales and services, office, civic, and personal service uses; 3. To reduce dependency on automobiles by providing opportunities for upper-story and multi-family housing near public transportation such as bus stops, the Minuteman Commuter Bikeway, and major transportation routes; 4. To ensure pedestrian-friendly development by permitting higher density housing in areas that are walkable to public transportation, shopping, and local services; 5. To respond to the local and regional need for affordable housing by permitting a variety of housing types with inclusionary housing requirements; 6. To encourage economic investment in the redevelopment of properties; 7. To encourage residential and commercial uses to provide a customer base for local businesses; and 8. To meet the goals of the housing element of the 2022 Lexington NEXT Comprehensive Plan. 7.5.2 Overlay District. Village and Multi-Family Overlay Districts shall not replace existing zoning districts but shall be superimposed over them. The provisions of this section apply only to developments on a lot located entirely within Village and Multi-Family Overlay Districts where the property owner has elected to comply with the requirements of the Village Overlay District, rather than complying with those of the underlying zoning district. 7.5.3 Procedures and Regulations. Development under this section requires Site Plan Review by the Planning Board under § 9.5. The Planning Board shall adopt regulations to Page 1 of S Town of Lexington Motion 2023 Annual Town Meeting facilitate site layout, building design, and outdoor amenity spaces. All site plan review standards applicable to developments under this section shall be consistent with the purposes of this section and DHCD's current Compliance Guidelines fo�Multi family Zoning Dist�icts Unde�Section 3A of the Zoning Act as amended. 7.5.4 Permitted Uses. 1. All developments under this section shall include multi-family housing. All residential uses under this section shall be multi-family housing. 2. Developments may also include nonresidential uses permitted in an underlying zoning district. 3. Where the underlying zoning district is the CB District, at least 30% of the net floor area of the street floor shall be occupied by uses permitted on the street floor in the CB District. No more than the greater of 20% or 20 feet of the frontage on a public way may be dedicated to residential uses. 4. Developments in the VO district may contain nonresidential uses on the street floor and basement to the extent permitted in either the CRS or CB zoning district, except that: a. The following uses are not permitted: i. Medical clinic for outpatient services ii. Motor vehicle sales or rental iii. Sale of fuel, motor oil, or other motor vehicle parts or accessories iv. Cleaning, maintenance, and repair of motor vehicles v. Private postal service b. Nonresidential uses that require a special permit in the CRS or CB District shall require a special permit. c. The development standards for office uses in Table 1 (Permitted Uses and Development Standards), section G.2.0 shall not apply. 5. Accessory uses for residential uses are permitted to the same extent they would be permitted in the RO District. 7.5.5 Dimensional controls. The dimensional controls of§ 4.0 are modified as follows for developments under this section: 1. § 4.1.4 (One Dwelling Per Lot) does not apply. 2. § 4.2.2 (Lot Regularity), § 4.2.3 (Lot Area), and § 4.2.4 (Lot Frontage) do not apply to lots with existing buildings. 3. § 4.3.5 (Height of Dwellings Near Lot Lines) does not apply. 4. § 4.4 (Residential Gross Floor Area) does not apply. 5. Nonresidential FAR is not restricted. 6. The minimum required front yard in feet is the lesser of that required in the underlying zoning district and 15 feet, except that where 50% or more of the fa�ade facing the public way is occupied by nonresidential principal uses, no front yard is required. Minimum required front yard areas shall be used as amenity space available for occupants and semi- Page 2 of 5 Town of Lexington Motion 2023 Annual Town Meeting public uses such as landscaping, benches, tables, chairs, play areas, public art, or similar features. Parking spaces are not permitted in the minimum required front yard. 7. The minimum required side yard in feet is the lesser of that required in the underlying zoning district and that shown below: If Actual Lot Fronta e Is Side Yard Must Be At Least More than 100 feet 15 feet More than 75 feet but not more than 100 feet 12 feet More than 50 feet but not more than 75 feet 10 feet More than 0 feet but not more than 50 feet 7.5 feet 8. The minimum required rear yard in feet is the lesser of that required in the underlying zoning district and 15 feet. 9. The site coverage is not restricted. 10. Except as noted below, the maximum height in feet of buildings is: District MFO VO VHO Height in feet 52 40* 70* a. *In the VO District, where at least 30% of the total net floor area of the street floor of the development is occupied by nonresidential principal uses, the maximum height is 60 feet if the nonresidential uses are permitted in the underlying district or 52 feet if the nonresidential uses are not permitted in the underlying district. b. *In the VHO District where at least 50% of the total net floor area on the lot is occupied by nonresidential principal uses permitted in the underlying district, the maximum height is 115 feet. 11. The number of stories is not restricted. 7.5.6 Off-Street Parking and Loading. The provisions of§ 5.1 (Off Street Parking and Loading) are modified as follows: 1. The parking factor for dwelling and rooming units is 1 per unit. 2. The parking factor for other uses shall be the same as in § 5.1.4 (Table of Parking Requirements) for the CB District. 3. Developments under this section may provide fewer parking spaces where, in the determination of the Planning Board, proposed parking is found to be sufficient to meet the needs of the development. In making such a determination the Planning Board may develop regulations to evaluate any parking reduction requests to consider complementary uses, proximity to public transportation, proximity to municipal and street parking, transportation demand management (TDM) measures, and shared parking arrangements at the Board's discretion. 7.5.7 § 5.5 (Traffic Standards) does not apply. 7.5.8 § 7.4.4 (Sustainable Design) does not apply. Page3of5 Town of Lexington Motion 2023 Annual Town Meeting 7.5.9 The provisions of§ 5.3 (Landscaping, Transition and Screening) and § 5.3.5 (Required Depth or Width (in feet) of a transition area are modified as follows: 1. Transition areas, as specified under § 5.3.4 (Transition Areas), are required only along the boundary of the Village Overlay Districts (VO, MFO, & VHO) and shall have a depth of five (5) feet. 7.5.10 The provisions of§ 7.3 (Planned Development Districts) are modified as follows: 1. Notwithstanding § 7.3.2.3 (Compliance Required) and § 7.3.3 (Existing RD and CD Districts), development under this section, development of related accessory structures and improvements, and removal of existing structures and improvements need not conform to a preliminary site development and use plan. 7.5.11 Nonconforming Off-Street Parking and Loading. The provisions of§ 8.7 are modified as follows: 1. § 8.7.1.2 (Increase in Floor Area) does not apply. 2. § 8.7.2 (Reconstruction or Replacement of a Building) does not apply. 7.5.12 Inclusionary Housing. 1. In any development containing eight (8) or more dwelling units, at least 15% of the dwelling units shall be Inclusionary Dwelling Units with household income limited to 80% of the Area Median Income and eligible for inclusion on the DHCD's Subsidized Housing Inventory. Where a fraction of a dwelling unit is required for this calculation, the amount of required dwelling units shall be rounded down. If DHCD determines in writing that the Town has not shown this 15%requirement to be feasible, at least 10% of the dwelling units in any development containing ten (10) or more units shall be Inclusionary Dwelling Units with household income limited to 80% of the Area Median Income and eligible for inclusion on the Subsidized Housing Inventory. 2. Inclusionary dwelling units shall be substantially similar in size, layout, parking, construction materials, fixtures, amenities, and interior and exterior finishes to the other dwelling units in the same dwelling. 3. Inclusionary dwelling units shall be proportionally dispersed throughout the development and not concentrated within particular sections of a dwelling or within particular dwellings. 4. Occupants of inclusionary dwelling units shall have the same access to common areas, facilities, and services as enj oyed by other occupants of the development including, but not limited, to outdoor spaces, amenity spaces, storage, parking, bicycle parking facilities, and resident services. 5. The Planning Board, in consultation with the Select Board, the Housing Partnership Board, and the Commission on Disability, may adopt regulations consistent with DHCD's Compliance Guidelines and this section to facilitate equitable size, physical characteristics, location, and access to services for the inclusionary units and the form of required legal restrictions. Page 4 of 5 Town of Lexington Motion 2023 Annual Town Meeting 6. Certificate of occupancy. No certificate of occupancy for a dwelling unit in a development permitted under this section shall be issued until the regulatory agreements for any inclusionary dwelling units are recorded. 7.5.13 Playground and Recreation Areas. Any development containing forty (40) or more dwelling units shall provide an outdoor play area or common space appropriate for use by families with children which may include features such as swings,jungle-gyms, slides, tables, chairs, benches, and similar features. Areas shall incorporate universal design standards. 7.5.14 Conditions. The Planning Board may impose reasonable terms and conditions, consistent with the parameters established by DHCD's Compliance Guidelines, to promote these obj ectives and serve the purposes of this section. Approval may reasonably regulate matters such as vehicular access and circulation on site, architectural design of a building, site design, and screening for adj acent properties. The Board may require a performance guarantee to ensure compliance with these conditions. 4) Amend the Zoning Map to add the following areas shown on maps on file with the Town Clerk to the VO District: a. East Lexington b. Bedford Street/Worthen Road c. Bedford Street/Reed Street d. Bedford Street/Bike Path e. Marrett Road/Waltham Street f. Marrett Road/Spring Street g. Concord Avenue/Waltham Street 5) Amend the Zoning Map to add the following areas shown on maps on file with the Town Clerk to the MFO District: h. Lexington Center i. Bedford Street North 7) Amend the Zoning Map to add the following areas shown on maps on file with the Town Clerk to the VHO District: j. Hartwell Avenue/Westview Street k. Maguire Road 1. Hartwell Avenue/Wood Street (02/27/2023) Page 5 of S j "' � � 11` `; �� «, _ . � „ , ;� � , � i� I /" � � i f% �� /" � If � �, � � // �t � ;, i' � � I G I � ,. �ii � ,I 11 � � .. . t: ;. 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U �"'�, �' z��, e' �a/ ` '/ /� / �lr��i' � �bJ�B�NS� ,y ' ��/ �%.� .� � ° ��j; "°$ _ ��j��' % z ,/,,, � � � J , �� /, �a �„ "'., �� ;: a�. ^°,,. ��j/� „ =', r/, ,� �, .� �/, ; ; , , � / � �/�� ; �,;,, �iii��_,/�/ � i� �l� � � L .f�I,.,,.,.,, .. � � �^, f� MW W � N // O O EXHIBIT:ALL PARCELS PROPOSED IN ZONING MAP ARTICLE 34 MFO VHO VO Map# Lot# Site Address Current Zone Overlay District 48 23 6 WALLIS CT CB M FO 48 24 5 WALLIS CT CB M FO 48 25 3 WALLIS CT CB M FO 48 22 2-4 WALLIS CT CB M FO 48 26 1 WALLIS CT CB M FO 48 20 1620 MASSACH USETTS AVE CB M FO 48 38 4 VI N E BROOK RD CB M FO 48 21 1628 MASSACH USETTS AVE CB M FO 48 27 1640 MASSACH USETTS AVE CB M FO 48 28 1654 MASSACH USETTS AVE CB M FO 48 37 52A-526 WALTHAM ST CB MFO 48 30A 1666 MASSACH USETTS AVE CB M FO 48 31 1684-1692 MASSACH USETTS AVE CB M FO 48 35 20 WALTHAM ST CB M FO 48 36A 50 WALTHAM ST CD-12 M FO 48 33 1726 MASSACH USETTS AVE CB M FO 48 34 1734 MASSACH USETTS AVE CB M FO 48 101 1709 MASSACH USETTS AVE CB M FO 48 100 1729 MASSACH USETTS AVE CB M FO 48 102 1707 MASSACH USETTS AVE CB M FO 48 104 4 G RANT ST CB M FO 48 99 1733 MASSACH USETTS AVE CB M FO 48 103 EDISON WY CB MFO 48 98A 1761 MASSACH USETTS AVE CB M FO 48 97A 1775 MASSACH USETTS AVE CB M FO 48 96 D E POT SQ RS M FO 49 30 73 WALTHAM ST CB M FO 49 316 55 WALTHAM ST CB M FO 49 43 20 M UZZEY ST CB M FO 49 32 41 WALTHAM ST CB M FO 49 42 18 M UZZEY ST CB M FO 49 33 B 31 WALTHAM ST CB M FO 49 66 21 M UZZEY ST CB M FO 49 34 27 WALTHAM ST CB M FO 49 81 5 RAYMOND ST RS MFO 49 35B 25 WALTHAM ST CB MFO 49 80 7 RAYMOND ST CB MFO 49 40A 14A M UZZEY ST CB M FO 49 67 19 M UZZEY ST CB M FO 49 35A 1752 MASSACH USETTS AVE CB M FO 49 68 15 M UZZEY ST CB M FO 49 183 WALTHAM ST CB M FO 49 36 1770 MASSACH USETTS AVE CB M FO 49 39 10 M UZZEY ST CB M FO 49 376 1780 MASSACH USETTS AVE CB M FO 49 69 11 M UZZEY ST CB M FO 49 70A 7 M UZZEY ST CB M FO 49 37A 1788 MASSACH USETTS AVE CB M FO 49 79 16-16 CLARKE ST RS M FO 49 38 1792 MASSACH USETTS AVE CB M FO 49 71 MASSACH USETTS AVE CB M FO 49 73A 1822 MASSACH USETTS AVE CB M FO 49 74 CB M FO 49 11 MASSACH USETTS AVE GC M FO 49 12A 1777 MASSACH USETTS AVE CB M FO 49 76 1844 MASSACH USETTS AVE CB M FO 49 10 13 DEPOT SQ CB M FO 49 9 15 DEPOT SQ CB M FO 49 8A 1833 MASSACH USETTS AVE CB M FO 49 6 9-11 M ERIAM ST CB M FO 49 5A MERIAM ST GC MFO 84 69 476 BEDFORD ST CM VHO 84 80A 17 HARTWELL AVE CM VHO 84 70A 482 BEDFORD ST CM VHO 84 81 7 HARTWELL AVE CM VHO 85 17A 1 MAGUIRE RD CM VHO 85 11 WESTVIEW ST CM VHO 85 16 3 MAGUIRE RD CM VHO 85 12 80 WESTVIEW ST CM VHO 85 15 10 MAGUIRE RD CM VHO 85 3 85 WESTVIEW ST RO VHO 85 2 87 WESTVIEW ST RO VHO 85 1 0 WESTVIEW ST RO VHO 85 5 75 WESTVIEW ST RO VHO 85 4 81 WESTVIEW ST RO VHO 74 10 125 HARTWELL AVE CM VHO 74 6A 131 HARTWELL AVE CM VHO 1� 18 956 WALTHAM ST RO �/O 1Q 19A 9�21NALTHAM ST RU �/(J 10 17B 945 WALTHAM ST RQ UfJ 1�J 20 942 WALTHAM ST RQ 1/C3 10 62 ��2 CQNCQR�AUE RO �/(� 1(J 15 927 WALTHAM ST RU �/C� 1U 25 33$CCINCCIRD l�VE RU �/C� 1� 24 34�CQNCORD AVE RU �/O 1Q 23 352 C(JNGGIRQ l�VE RU �/(J 10 196 354 C�INCCJR[�A�/E R(J �/(J 10 21A 922 UUALTHAM ST RO 8c CD-4 \/(J 1U 15 915 WALTHAM ST CN �/U 1Q 14 382 CQNCURp AVE RC� �/Q 1U �1B �31 CGINCURQ AUE RU �/(J 1� 34�4 9Q3 U1/ALTHAM 5T CN & RO U(J 1(J 31A CUNCUR�AVE RU 1/tJ 1Q 31C CC�NCC�RQ AVE RO �/G1 13 1 12 MASSACHUSETTS A1/E CN �/C� 13 2 16 MASSACHUSETTS A�/E �N �/U 1� 1(� 3� MASSACHUSETTS AVE CN VC? 13 11 38-4(� MASSACH USETTS!��/E CN �/fJ 13 12A 4f MASSACHUSETTS A1/E CN 1/fJ 13 39 52 Ml�SSACHU�ETTS AVE CN �/U 13 40 98-1U0 MASSACHUSETTS AVE RT �/C? 13 93 1C?4 MASSACH USETTS A�/E RT UCl 13 94 12U MA�SACH USETTS AVE RT �/(� 1� 95 1�4-136 MAS�ACH USETTS A�/E RT �/(J 13 95 142 MASSACH USETTS AVE RT �/C? 13 97 158-16Q M/�SSACH USETTS A�/E RT 1/� 13 98 166 MASSACH USETTS AVE RT& RS �/fJ 13 418 MASSACHUSETTS�VE CRS �/�? 13 99 172 MASSACH USETTS A�/E RS VO 13 416 11 MASSACH USETTS A�/E CRS 1✓� 13 1U�JA 4 CHARLES ST RS �/C� 13 415� 27 MASSACHUSETTS AVE GRS UC� 13 327B MAY ST RS �/(J 13 412 1(�9 MASSACH USETTS AVE CRS �/� 13 319 7 B0INKER ST RS �/O 13 414 55 MASSACHUSETTS AVE CR5 �/O 13 413 93 MASSACHU5ETT5 l�YE �RS V�? 13 275 198 MA55ACH U�SETTS AVE RS UU 13 318A 11 BUWKER ST RS U(J 13 3�1 121 MAS�ACH USETTS A�/E CRS �/C? 13 327A 18 L15BETH ST R5 �/O 13 411 � BOU1/ST GR5 VO 1� 3�8 15 CLELLAND R� RS v�? 13 276 214 MA55ACH USETTS A1/E R5 �/C� 13 32Q 3 BC�WKER ST RS UO 13 38�A 131 MASSACH USETTS AVE CRS �/(� 13 277 22Q MASSACH USETTS AVE RS �/0 13 379A 13S Ml�SSACH USETTS AVE CRS �/(J 1� �26 14 LISBETH ST RS �/C? 13 �29 17 CLELL�NQ RD RS �/C� 13 325 10 LI�BETH ST RS �/C� 13 321 25fJ MASSACH USETTS AVE RS �/O 13 335 9-11 LISBETH ST RS UC� 13 322 262 MAS�ACH USETTS A1/E R5 1/(J 1� ��1A 19 CLELLAND R� RS 1/(J 1� 3�� 2�U M�4SSA�H USETTS AVE RS �/U 13 324 282 MAS�ACH USETTS AVE RS �/Q 1� �77A 1�5 MASSACH USETTS AVE CRS �/(J 13 334 32 �LELLAND R� RS �/(J 1� 337B 284 MASSACHUSETTS AVE RT, small rear porti�/tJ 13 376 211 MASSACH USETTS A�/E CRS �/C? 13 338l� 286-2�� MaSSACH USETT�A�/E RT �/C? 13 333 36�LELLAN Q RQ RS �/C� 1� �75 217 MASSACH USETTS AVE CRS �/U 13 �74 2�9 MAS�ACH USETTS A1/E CRS �/fJ 13 3 3 9 314 M ASSAC H U�ETTS Av E RT �/U 13 340 320 MASSACH USETTS AVE RT 1/� 13 372 241 MASSACH USETTS AUE CRS UfJ 13 341 345 MASSACHUSETTS A�/E RT, rear portion in �/C? 13 �71 251 MASSl�CH USETTS AVE CRS 1/C� 1� 342 3SU MASSACHUSETTS AVE RT, rear portion in �/U 13 �7fJ 2G7 MASSACH USETTS AVE CRS UQ 13 343 356-358 MASSACHUSETTS AVE RT, rear porti�n in 1/� 13 367 F�?TTLER�4�/E CRS U�J 1� 344 364 MASSACHUSETTS A1/E RT, rear pQrtic�n in �/C? 13 348 CLELLANQ Ra RS vO 13 345 3f8 MASSACHUSETTS AVE RT, rear portion in �/C� 13 3f9 275 MASSACH USETTS A1/E �RS �/C� 13 346 378 MASS�CHUSETTS AVE RT, rear portic�n in �/C� 13 347 386 MAS�ACHUSETTS AVE RT, rear pc�rtion in U(J 1� 349 39Q MAS�ACHUSETTS AVE RT, rear pc�rtic�n in �/U 13 368 301 MASSACH USETTS AVE CR5 VO 13 35U 40U MASSACH USETTS AVE RT UO 13 351 41U MASSACH USETTS!��/E RT UQ 13 352 418-42(J MASSA�H USETTS AUE RT UU 13 353 43C� MASSACH USETTS AVE RT �/(J 13 36fJ 329 MAS�ACH USETTS AVE CRS UCJ 13 359 337 MASSACH USETTS�4VE CRS �/C? 13 �54 440 MASSACH USETTS AVE RT �/O 1� 358 34� MASSACH USETTS AVE �R5 �/U 13 356A 351 MASSACH USETTS AVE CRS 1/C� 13 355 371 MASSl�CH USETTS AVE CRS �/O 13 373 233 MA�SA�H USETTS A�/E CRS �/(� 13 415A 31 MASSACHUSETTS AVE CRS V(? 13 417 7 MA�S/�CHUSETTS AVE CRS �/U 21 12 �89 MASSACH USETTS AVE CR5 �/C? 21 11 421 MASSACH USETTS AVE CR� 1/(J 32 1�B 429 UVALTHAM 5T RS �/C� 32 14 407 WALTHAM 5T CRS �/� 32 83 41Q Wl�LTHAM ST F�S �/(J 32 15 4(�3�UUALTHAM ST �F�S U(J �2 82 4Q0 WALTHAM ST CRS �/Q �2 16 �Z4 MARRETT R� CRS VC? 32 57 311 MARRETT RQ CN �/Q 32 55 �84 WALTHAM 5T CN �/(J 32 56 313 MARRETT Ra CN VC� 32 54 11 GRAf�E�/INE A�/E R5 �/U 32 �0+�1 396 WALTHAM �T CRS �/U 33 73 13 SPRING ST f�5 �/(� 33 72A 15 SPRING ST RS �/C� 3� 74 11 SPRINC ST RS �/U 33 75 �SPRINC ST RS �/(J 33 76 7 SPRING ST RS vU 33 77 5 SPRI NG ST RS �/Cl 33 72B SPRINC ST RS �/C? 33 7� 424 MARRETT RQ C�X �/C? �� 79 428 MARRETT RQ CSX �/C� �� 8U 4�U MARRETT R� CSX VU 33 81 436 MARRETT RQ CSX �/U 33 82 442 MARRETT RQ CS�C �/C� 33 83 45(� M,�RRETT R� RS �/Q 33 84 452 MARRETT R� RS �/�? �3 1C14A 433 MARRETT Ra CN UQ 33 105 419 MARRETT Ra RS 1/C� 33 1Q3 439 MARRETT R� RS 1/C� 33 1C14� 429 MARRETT RQ CN �/C? 33 3 342 MA�RETT R� RS v(J 33 1 3�6 MARRETT R� RS �/C? 33 256 329 MARRETT R� CN VO 33 267 323 MARRETT Ra CN 1/(J 3�3 2fS 335 MARRETT R� RS �/Q 33 268 �65-367 WALTHAM ST CN � RS V� 5 3 9831NALTHAM ST RQ 1/C? 5 2 979 WALTHAM ST RU UC? 5 1 959 W�4LTHAM ST RC� �/(J 5� 6C �9 BE�FUf�Q ST CRS UO 56 2�2 3�-35 6EQFUR[�ST CR5 UCl 57 9D 1989 MASSACHUSETTS A�/E RS �/C� 57 13� 59 WUF�THEN R� RS �/O 57 132 51 WQRTH EN RD CLO �/C? 57 4C 32 WC�RTHEN Ra RS 1/(� S7 131 2 M I LITIA QR CL(J �/C? 57 14F �2 BEQF(JRQ 5T �R5 U(� 57 133A 4 M I LITIA QR CLO �/(J 57 14A 46 6EDFClRQ ST CRS �/C� 57 13U 1 M I LITIA QR CLO U(J 57 134 5 MILITIA[�R CLU 1/(J 57 129 21 WCJRTHEN RQ �LU U(J S7 1�5 � M I LITIA QR CLC� �/C? 57 144 45 BEDFQRD ST CRS �/U 57 124A 53 6EDFC�RQ ST CRS �/Q 57 79 f U BEQF(JRa ST CRS �/(J 57 126 $CAMELLIA PL CRS 1/(J 57 8U 74-76 BEQFURQ ST ; CRS �/U 57 12� �9 BEQFURQ ST RS �/G1 57 81 80 BEQFC�RQ ST RS �/U 57 ` 145 3-25 LUIS LN RS �/C� 57 119 $1 BEQFC�RQ ST RS �/C? 57 1�4B S7 BEQFORQ 5T CRS �/(J E4 157 1(J1 BEDFORQ�T RS U(J 54 161 89 6EQFUR�ST RS UCJ 54 158 95-97 BE�FORQ ST RS �/C? 64 159 6EDF�RQ ST RS �/C? 64 15� 1 CARC�L LN RS �/C7 64 17� 3 CAR�JL LN RS �/(J 64 16� 113 BEDFURQ ST RS �/U 54 154 1 R E�/E R E ST RS 1/C� 64 65 5 REE[�ST RS �/U 64 66 162 BEaF(JR�ST CN V�? f 4 64 9 R E E[�5T RS �/C� f4 77 159-161 BEaFQRD ST R5 �/� f4 63 19 �EED ST RS VU 64 67 172 BEDFUR�ST GN 1/Q 64 74A 183 B E Q F�J��ST CN U(J 64 7�A 185 BEaFUR�ST CN UQ 64 72 187 BE�FURa ST CN VO 54 181 175-181 BE�F�RD ST CL� �/O C4 76 171 BEQFURQ ST �LQ �/U 64 71 193-195 BEQFUR�ST GN V� 64 75A 177 BE�FURQ ST CLU UC? 64 7Q 197 BEQFURQ ST CN �/C? 64 98A 11 L�RCHMQIUT LN RS U(J 71 �4 229 BEQFQF�Q ST CN VO 71 3� 2�1 BEQF�f�Q 5T �N v� 71 31A 235 BE�FUR�ST GN �/� 71 30 237 BEQF�RC�ST RS �/O 71 62 6E�FORD�T RS �/(� 71 61A 242 BEQFQRD ST CS& RS �/Q 84 1C 4�9 BEQFC�RD ST GC v� 84 �5A 475 BEDFUR�ST RO �/� 13 422 fJ BQW ST RS �/(J 13 1(�1 11 CH ERRY ST RS �/C� 13 3C15A (J HILLSIDE AVE �S �/O 13 1Q2 Cl�H ERRY 5T RS �/C? 10 58A 5 PI PER RQ R(J 1/(J 10 59A 7 PIPEFt R� RO �/(J 1U f1 344 C�4MBRIDGE/CUNCC�R[� RQ �/U 9 11B CUNCQRQ AVE R(J �/Q 9 29 �36 CAMBRIDGE/CUNCQRD RU �/(J �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel (781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 34: AMEND ZONING BYLAW AND ZONING MAP FOR MULTI-FAMILY HOUSING FOR MBTA COMMUNITIES RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0) opposed, to recommend that Town Meeting approve Article 34 to Amend the Zoning Bylaw and Zoning Map to allow multi-family housing by adding a new Section 7.5 and establishing Village and Multi- Family Overlay Districts on the Zoning Map. DESCRIPTION OF ZONING PROPOSAL This article implements the requirements of M.G.L. c. 40A § 3A applicable to all MBTA-served communities by establishing new Village and Multi-Family Overlay zoning districts on the Zoning Map and adding a new §7.5 to the Zoning Bylaw. Section 7.5 details the specific parameters for any future project proposal such as the permit process, permitted uses, maximum heights, minimum parking requirements, minimum setbacks,and inclusionary dwelling requirements for any future development projects. Adoption will permit multi-family housing (buildings designed for 3 or more dwelling units) and some mixed-use (residential with nonresidential uses) developments within the overlay districts, after a major site plan review approval and public hearing with the Planning Board. No development projects are proposed or required by the Planning Board as a part of this article. Adoption of this article would allow property owners an opportunity to submit an application to the Planning Board in the following areas (a detailed boundary of these areas is shown on map titled, "Draft Overlay Districts Map": East Lexington Bedford Street/Worthen Road Bedford Street/Reed Street Bedford Street near the Bike Path Marrett Road/Spring Street Marrett Road/Waltham Street Concord Avenue/Waltham Street Lexington Center Bedford Street North Hartwell Avenue/Westview Street Page 1 of 4 Planning Board Report with Recommendation to Town Meeting Article 34 Maguire Road Hartwell Avenue/Wood Street If not in compliance with the statute, Lexington would become ineligible for MassWorks Infrastructure and Capital Project Fund state grant programs. Lexington has received $2,670,500 in MassWorks grants over the last ten years for various intersection and sidewalk improvements. In the first year of non-compliance, the Lexington Housing Authority could lose approximately $31,000 in State Operating Subsidy(10.6%)which support its annual budget as well as DHCHD Capital Project Funds. JUSTIFICATION FOR RECOMMENDATION The zoning overlay districts established under Article 34: • Are consistent with multiple goals, objectives, and directives from the 2022 Lexington NEXT Comprehensive Plan: o Goal 1: To promote the diversity, equity, and inclusion of people visiting, living, and working in Lexington. ■ Remove ba rriers to I ivi ng i n Lexi ngton (objective 1.1) o Goal 2:To promote a wide range of housing options: ■ Produce a range of housing types in a variety of locations throughout town (objective 2.1) ■ Increase the supply of subsidized housing (objective 2.2) ■ Increase the effectiveness of housing efforts (objective 2.6) ■ Affirmatively further fair housing (objective 2.9) o Goal 3: To promote a vital economy, including a variety of small and large businesses that contribute to the tax base and provide goods and services to meet the needs of residents, employees, and visitors. ■ Encourage private redevelopment in large commercial areas, making them more exciting (objective 3.1) ■ Improve Lexington Center so that it becomes more of a destination (objective 3.3) ■ Retain and support existing businesses and evaluate opportunities for commercial growth in strategic locations (objective 3.4) o Goal 7: To make traveling into Lexington safe, pleasant, and efficient with sustainable and equitable mobility options for all ages and abilities. ■ Adopt land use policies that advance the town's transportation goals (objective 7.5) • Develop zoning that will create housing production. Zoning to the minimum state compliance will not create more housing nor vibrant business districts due to land and construction costs; • Propose districts are 2%of Lexington's total land area; • Disperse multi-family housing throughout town, on many lots, to promote gradual and incremental change; Page 2 of 4 Planning Board Report with Recommendation to Town Meeting Article 34 • Advance Select Board's goals for more affordable and accessible housing and vibrant mix of businesses; • Address the region's housing crisis through zoning of multi-family housing; • Provide more housing options for the local and regional workforce by enabling density that is suitable both for sale and for rent housing; • Require 10-15% of a project's dwellings to be available for households with limited income and add dwelling units to Lexington's Subsidized Housing Inventory(SHI); • Promote economic vitality and multimodal transportation by locating districts near bus stops and bus routes, near the Minuteman Bikeway, and in areas near businesses; • Create walkable neighborhoods with transit-oriented housing opportunities near public transportation and businesses; • Are consistent with Lexington's 2020 Town Meeting Systemic Racism Resolution to consider "racial and other equity impacts in all decisions and planning processes in order to work towards dismantling systemic racism and white privilege, and take action to integrate racial equity tools into policy making..."; • Are supported by the findings of the Vision for Lexington 2022 town-wide survey; • Create vibrant commercial areas enjoyable to current and future residents; • Incentivize mixed uses by allowing higher heights for housing above businesses to help keep a strong commercial tax base to fund town services; • Are consistent with the Planning Board's long-standing goal to broaden housing opportunities; • Provide height incentives, i.e., economic development incentives, to developers with the objectives of preserving street level small businesses where they exist today and where they contribute to the vitality of our neighborhoods; and • Communities must adopt compliant zoning to be eligibile to receive MassWorks and Local Capital Project state funds. Adoption will ensure compliance with MGL c. 40A §3A for MBTA Communities, providing a competitive advantage for all state grants, other state funding, and avoid other consequences of not following a state mandate. PUBLIC PROCESS: Since the last Annual Town Meeting in 2022, the Planning Board has held 23 public meetings, including a community workshop, eight public work sessions, and three public hearings and public presentations where the public, community members, property owners, and Town Meeting members were invited and encouraged to participate. At the October 25, 2022 Community Workshop, 80 residents were introduced to the law and were asked to identify general locations for housing. The resident-created maps from the workshop served as the basis for the Planning Board's proposed districts. The Planning Board found the resident-created map locations to be logical and defensible when defining the multi-family housing districts. On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023,the Planning Board opened the public hearing. Continued Page 3 of 4 Planning Board Report with Recommendation to Town Meeting Article 34 public hearings were held on February 8 and February 15. The public hearing closed on February 15 and the Board voted to approval of Arfticle 34. Over 200 people attended the February 1St public hearing. A total of 94 written comments were submitted during the public hearings and considered by the Planning Board. The Board carefully considered all testimony and comments to develop the zoning proposal being presented to Town Meeting. RECORD OF TH E VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve the motion under Article 34 as presented. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0(Roll Call: Robert Creech—yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNING BOARD CHAIR ��,� � ,t� �� J � f �� '�,�� Robert D. Peters Exhibits: Resident Created Community Workshop Map, combined, from October 25, 2022 Approved Plannin� Board Meetin� Minutes Draft Overlay Districts Map More info: www.Lexin�tonMA.�ov/MBTAZonin� Page 4 of 4 Planning Board Report with Recommendation to Town Meeting Article 34 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 35 AMEND ZONING BYLAW SUPPLEMENTAL INCLUSIONARY HOUSING REQUIREMENTS MOTION: The Planning Board recommends Town Meeting refer this article to the Planning Board. (02/24/2023) Article 3 5: Supplemental Inclusionary Housing 1 2023-02-15 �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel (781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 35: AMEND ZONING BYLAW—SUPPLEMENTAL INCLUSIONARY HOUSING REQUIREMENTS RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0) opposed, to recommend that Town Meeting refer Article 35 for Supplemental Inclusionary Housing Requirements to the Planning Board. RATIONALE FOR RECOMMENDATION The Department of Housing & Community Development (DHCD)'s Compliance Guidelines for Multi family Zoning Districts permit municipalities to require 10%of units in a project to be affordable units with a cap on the income of households not less than 80% of the Area Median Income (AMI). DHCD may approve a greater percentage of affordable units over 10%, but never more than 20%, if a third party provides an economic feasibility analysis of the zoning demonstrating that the variety of housing units can be feasibly be developed. The Planning Board initially placed this article on the warrant separately from Article 34 with the intent of performing the study and requiring more 10%of a project's units to be affordable. After consultation with Town Counsel,the Board has incorporated all affordable housing language into the motion under Article 34. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023,the Planning Board opened the public hearing. Continued public hearings were held on February 8 and February 15. The public hearing closed on February 15 and the Board voted to refer the matter to the Planning Board. Over 200 people attended the February 1St public hearing. A total of 94 written comments were submitted during the public hearings and considered by the Planning Board. The Board carefully considered all testimony and comments to develop the zoning proposal being presented to Town Meeting. RECORD OF THE VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting refer Article 35 to the Planning Board. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0- Page 1 of 2 Planning Board Report with Recommendation to Town Meeting Article 35 0 (Roll Call: Robert Creech—yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNING BOARD CHAIR µ�� , � � , �� , �� ,��,�� " � �� Robert D. Peters Exh i bit: Approved Plannin� Board Meetin� Minutes www.Lexi n�to n MA.�ov/M BTAZo n i n� Page 2 of 2 Planning Board Report with Recommendation to Town Meeting Article 34 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 36 AMEND ZONING BYLAW AND MAP CENTRAL BUSINESS DISTRICT MOTION: That the Zoning Map be amended as follows, and further that non-substantive changes to the numbering of this bylaw be permitted to comply with the numbering format of the Code of the Town of Lexington: 1. Amend the Zoning Map to rezone the following areas into the CB District: a. Lots SA, 79, and 80 on assessor's map 49; and b. All portions of the area bounded by Massachusetts Avenue, Meriam Street, the northern sideline of the Minuteman Commuter Bikeway, and Grant Street not currently located in the CB District except lot 11 on assessor's map 49 (Emery Park). Existing: , �� , � �� .. , , , �� "��°��,�� ° � �`� �� . 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Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel (781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 36:AM EN D ZON I NG MAP- CENTRAL BUSI N ESS DISTRICT RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0) opposed, to recommend that Town Meeting approve Article 36 to amend the zoning map to expand the Central Business (CB) District. RATIONALE FOR RECOMMENDATION This article proposes to amend the Zoning Map by incorporating the following lots and areas into the adjacent CB zoning district: • The municipal parking lot on Meriam Street, currently zoned GC (Government Civic); • The medical building at 16 Clarke Street, currently zoned RS (One-Family); • The residential property at 7 Raymond Street, currently zoned RS; and • Other areas completely surrounded by the new district boundaries, including a segment of the Minuteman Commuter Bikeway (currently zoned GC) and remnants adjacent to the Bikeway (currently zoned RS). The purpose of this article is to facilitate development consistent with the rest of the CB District. No changes to the Zoning Bylaw are proposed with this article—these areas would be subject to the current CB District allowable uses and dimensional controls, including the 25-foot height limit. Rezoned areas owned by the Town can not have their current use changed without Town approval. In the case of Emery Park, approval by the legislature would also be required. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023, and January 19,2023,the Planning Board opened the public hearing. Continued public hearings were held on February 8 and February 15 and closed the public hearing on February 15. On March 1,the Board voted to recommend that Town Meeting approve Article 36. Page 1 of 2 Planning Board Report with Recommendation to Town Meeting Article 36 RECORD OF TH E VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve Article 36. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll Call: Robert Creech —yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNING BOARD CHAIR H��,� �� °��.�� " � , � ,�, , Robert D. Peters Exh i bit: Approved Plannin� Board Meetin� Minutes Page 2 of 2 Planning Board Report with Recommendation to Town Meeting Article 36 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 37 AMEND ZONING BYLAW ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW MOTION: That the Zoning Bylaw, Chapter 13 5 of the Code of the Town of Lexington, be amended as follows, where r��,�'T�'�r�„a'� text is to be removed and underlined text is to be added, and further that non-substantive changes to the numbering of this bylaw be permitted to comply with the numbering format of the Code of the Town of Lexington: 1. Amend §135-9.5.4.4 as follows: 4. The Planning Board or its designee shall review and act upon the site plan, requiring such conditions as necessary to satisfy the Review Standards and the Zonin��ulations, and notify the applicant of its decision. The decision shall be in writing and shall be rendered within 60 days (for a minor site�lan review) and 150 da,�(for a ma'or site�lan review� from the date of submission of a complete application. (02/24/2023) ��;��,�,� Town of Lexington f� � �� A'� ��A, Y� ��'Yr,', Y�'� - �'E��w�: PLANNING B OARD Robert D.Peters, Chair ;�� ,�: ��,,, � � �� ` �y 1625 Massachusetts Avenue Michael Schanbacher,Vice Chair ';�,� �� , ��:a w�p �u�N�,��'��' ` �"��C,�� Lexington,MA 02420 Melanie Thompson, Clerk � �� ,�� Robert Creech Member � � ;; �N��` ��° Tel(781)698-4560 ' .� � ; � �, . ` , � Charles Hornig Member � ��.�� .�� ,�°° plannin�(a�lexin tonma.gov Michael Leon Associate Member ,� � "��°�� www.lexin tonma.�ov/plannin� ' RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 37:AMEND ZONING BYLAW—ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0) opposed,to recommend that Town Meeting approve Article 37 to amend the Zoning Bylaw to extend the action deadline for major site plan review from 60 days to 150 days. JUSTIFICATION FOR RECOMMENDATION Changing the time to review a major site plan from 60 days to 150 days gives the Planning Board and staff more time to review applications and gives the developer time to respond to comments during the public hearing. The proposed deadline is in line with typical special permit and subdivision review times. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023,the Planning Board opened the public hearing. Continued public hearings were held on February 8 and February 15. The public hearing closed on February 15 and the Board voted to recommend approval of Article 37. RECORD OF TH E VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve the motion under Article 37 as presented. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0(Roll Call: Robert Creech—yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNING BOARD CHAIR ,�� w� � � �� Robert D. Peters Exhibits: Approved Plannin� Board Meetin� Minutes Page 1 of 1 Planning Board Report with Recommendation to Town Meeting Article 37 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 38 AMEND ZONING BYLAW MINOR MODIFICATIONS TO APPROVED PERMITS MOTION: That the Zoning Bylaw, Chapter 13 5 of the Code of the Town of Lexington, be amended as follows, and further that non-substantive changes to the numbering of this bylaw be permitted to comply with the numbering format of the Code of the Town of Lexington: 1) Add a new § 135-9.2.2(5) as follows: 5. To consider and approve minor modifications to an approved special permit, appeal, variance, or comprehensive permit. Minor modi�cations shall be limited to changes that do not have a material impact on the proj ect permitted by the special permit, appeal, variance or comprehensive permit, and do not grant any zoning relief not originally requested or approved. Minor modifications shall be consistent with the Zoning Bylaw. Minor modifications may be authorized by a maj ority vote of the Board of Appeals. If the Board of Appeals in its review determines that a requested modification constitutes a maj or modification, it shall require the submission of an application for amendment requiring a new public hearing pursuant to M.G.L. c. 40A. 2) Add new § 13 5-9.4.7 as follows: 9.4.7 Modifications. Any modification to an approved special permit requires prior approval from the SPGA. Certain requests may be considered as a minor modification, authorized by a maj ority vote of the SPGA. Minor modifications shall be limited to changes that do not have a material impact on the proj ect permitted by the special permit, appeal variance or comprehensive permit, and do not grant any zoning relief not originally requested or approved. Minor modifications shall be consistent with the Zoning Bylaw. If the SPGA in its review determines that a requested modification constitutes a maj or modification, it shall require the submission of an application for amendment requiring a new public hearing pursuant to M.G.L. c.40A. (02/23/2023) �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel (781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 38:AMEND ZONING BYLAW—MINOR MODIFICATIONS TO APPROVED PERMITS RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0)opposed,to recommend that Town Meeting approve Article 38 to amend the zoning bylaw for minor modifications to approved permits. RATIONALE FOR RECOMMENDATION • This zoning amendment establishes a process in the Zoning Bylaw consistent with the current practices of the Board of Appeals and the Planning Board. • The purpose is to streamline the Board's review process for applications requesting minor changes that have already had a public hearing and received Board approval. • This amendment allows the Board to consider if the Applicant's request is minor at a public meeting. If the request is not deemed minor,the Applicant must submit a new application for a full public hearing. • The Board of Appeals and Planning Board will establish regulations to detail the minor modification application process. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023,the Planning Board opened the public hearing. Continued public hearings were held on February 8 and February 15. The public hearing closed on February 15 and the Board voted to recommend Town Meeting approve article 38. RECORD OF THE VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve Article 38. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5-0-0 (Roll Call: Robert Creech —yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). Page 1 of 2 Planning Board Report with Recommendation to Town Meeting Article 38 SIGNATURE OF THE PLANNING BOARD CHAIR �� ,� �' ��,� �� , � � �� ,. u�� . Robert D. Peters Exh i bit: Approved Plannin� Board Meetin� Minutes Page2of2 Planning Board Report with Recommendation to Town Meeting Article 38 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 39 AMEND ZONING BYLAW TECHNICAL CORRECTIONS MOTION: That the Zoning Bylaw, Chapter 13 5 of the Code of the Town of Lexington, be amended as follows, where �,��„�'T+�„��„a�, text is to be removed and underlined text is to be added, and further that non-substantive changes to the numbering of this bylaw be permitted to comply with the numbering format of the Code of the Town of Lexington: 1. Amend § 135-9.5.5.3 as follows: 3. Open space, natural features, and the landscape, emphasizing the function of natural, aesthetic, social, and 1�n^+��N n' recreational design; 2. Amend § 135-6.7.3.2 as follows: 2. An owner of the property on Which the accessory apartment is to be created shall occupy one or the other of the dwelling units as a primary residence, except for temporary absences as provided ereln. , �� (02/23/2023) �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel(781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 39: AMEND ZONING BYLAW—TECHNICAL CORRECTIONS RECOMMENDATION On Wednesday, February 15, 2023, after three public hearings, the Planning Board unanimously voted five (5) in favor and none (0) opposed, to recommend that Town Meeting approve Article 39 to amend the zoning bylaw for technical corrections. RATIONALE FOR RECOMMENDATION This zoning amendment is intended to correct errors and provide clarifications for consistency. It is not intended to alter the zoning in any substantive way. The changes are: • Correcting a spelling error to change "reactional"to "recreational"; and • Removal of the term "family" consistent with the 2021 Special Town Meeting article to use more inclusive language. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023,the Planning Board opened the public hearing. Continued public hearings were held on February 8 and February 15. The public hearing closed on February 15 and the Board voted to recommend Town Meeting approve Article 39. RECORD OF THE VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting approve Article 39. Melanie Thompson seconded the motion. The Planning Board voted in favor of the motion 5- 0-0 (Roll Call: Robert Creech —yes, Charles Hornig—yes, Robert Peters—yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNING BOARD CHAIR , �� i �� ; �, � , � �� , ,�, ,yu� Robert D. Peters Page 1 of 2 Planning Board Report with Recommendation to Town Meeting Article 39 Exh i bit: Approved Plannin� Board Meetin� Minutes Page 2 of 2 Planning Board Report with Recommendation to Town Meeting Article 39 �,��,�� Town of Lexington A�'�� `"� ��'��"�� Robert D. Peters Chair �� , PLANNING B OARD � ,� � W. ��6q°��` � �� `4��"�° 1625 Massachusetts Avenue Michael Schanbacher, Vice Chair ;,� �� ,� ��'�! �� Lexin ton,MA 02420 Melanie Thompson, Clerk "��'� � �� ,��" g Robert Creech Member �� Tel (781) 698-4560 �" � �„, ,,�, � �r t �y4� �„ ';i �,�"° � � lannin lexin tonma. ov Charles Hornlg,Member �� .�� ,.�,.. .� �, � '� � Michael Leon,Associate Member �..��,��,w. www.lexin tonma..v o�v/�lannin� RECOMMENDATION REPORT OF THE LEXINGTON PLANNING BOARD ARTICLE 40:AMEND SECTION 135-4.4 OF THE ZONING BYLAW — REDUCE RESIDENTIAL GROSS FLOOR AREA RECOMMENDATION On Wednesday, March 1, 2023, after two Public Hearings,the Planning Board voted five (5) in favor and none (0) opposed, to recommend that Town Meeting refer Article 40 to the Planning Board. JUSTIFICATION FOR RECOMMENDATION TO REFER TO THE PLANNING BOARD: The Planning Board and Town staff have not had sufficient time to consider the interaction of the proposed change with other provisions in the Zoning Bylaw or to understand the effect on the housing market in Lexington. Revisions to the proposal made between the February 15 and March 1 hearings require careful consideration, which was not possible when the latest version was published the day before the March 1 hearing. The public also deserves time to understand the latest changes as well. The referral would allow time to fully consider: 1. The consequences, both positive and negative, of reducing the maximum residential gross floor area for the various types of development and redevelopment that may occur, including both small and large projects; 2. How the change would affect Lexington's many nonconforming structures and lots; 3. The significant financial impact on the value of older and smaller homes on large lots; and 4. How restrictions on building mass interact with the Planning Board's housing policy iniatives, including missing middle housing. PUBLIC PROCESS: On Wednesday, February 1, 2023, after publication of the legal advertisement in the Lexington Minuteman Newspaper on January 12, 2023 and January 19, 2023, the Planning Board continued the public hearing to February 15. At the Planning Board's February 15, 2023 meeting, Matt Daggett gave a presentation to the Planning Board of the proposed changes to the maximum allowable residential Gross Floor Area in §4.4.2. The Board carefully considered all comments received during the Public Hearing and continued the public hearing to March 1. Page 1 of 2 Planning Board Report with Recommendation to Town Meeting Article 40 At the Planning Board's March 1, 2023 meeting, Matt Daggett presented revised proposed changes. The Board carefully considered all comments received during the Public Hearing. The public hearing was closed on March 1 and the Board voted to recommend that Town Meeting refer Article 40 to the Planning Board. RECORD OF TH E VOTE: Michael Schanbacher moved that the Planning Board recommend that Town Meeting refer Article 40 to the Planning Board. Melanie Thompson seconded the motion.The Planning Board voted in favor of the motion 5-0-0 (Roll Call: Robert Creech — yes, Charles Hornig — yes, Robert Peters — yes, Michael Schanbacher—yes, Melanie Thompson—yes). SIGNATURE OF THE PLANNIIVG BOARD CHAIR .,��;. � , �� '� ' ��" ,,�i I�� m�,� �� .. .. . "'Wk Dl(W""'r 'fl�N�r, . .��[".� � .. Robert D. Peters Exhibits: Approved Plannin� Board Meetin� Minutes Page 2 of 2 Planning Board Report with Recommendation to Town Meeting Article 40 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 4 APPROPRIATE FY2024 OPERATING BUDGET MOTION: That the following amounts be appropriated for the ensuing fiscal year and raised in the tax levy or from general revenues of the Town, except where a transfer or other source is indicated, they shall be provided by such transfer or other source. Pro�ram 1000: Education Personal Services $ 112,791,507 Expenses $ 21,938,737 Total Line Item 1100, Lexin�ton Public Schools $ 134,730,244 1200 Re�ional Schools $ 3,501,977 Pro�ram 2000: Shared Exnenses 2110 C ontributory Retirement $ 9.9 8 4.8 0 0 2130 Emblovee Benefits (Health/Dental/Life/Medicarel � 34.937.635 2140 Unemblovment $ 200.000 2150 Workers' Comp.(MGL Ch. 40, Sec. 13A&13C, Ch. 41, Sec. 111F)* $ 500,000 2210 Probertv& Liabilitv Insurance $ 992.000 2220 Uninsured Losses (MGL Ch. 40. Sec. 131* $ 200.000 2310 Solar Producer Pavments $ 390.000 2400 Debt Service 2410 Pavment on Funded Debt $ 4.840.333 2420 Interest on Funded Debt $ 1.210.45 8 2430 Temborary Borrowin� $ 803.310 2510 Reserve Fund $ 750.000 2600 Facilities � 13.975.403 Pro�ram 3000: Public Works 3100-3500 DPW Personal Services � 5.014.681 3100-3500 DPW Exbenses $ 7.702.828 Pro�ram 4000: Public Safetv 4100 Law Enforcement Personal Services $ 7.868.662 4100 Law Enforcement Exbenses � 1.173.868 4200 Fire Personal Services $ 7.286.211 4200 Fire Exbenses $ 815.860 Pro�ram 5000: Culture & Recreation 5100 Library Personal Services $ 2.696.650 5100 Library Exbenses $ 689.170 Pro�ram 6000: Human Services and Health 6100-6200 Human Services Personal Services $ 748.917 6100-6200 Human Services Exbenses � 952.781 1 Town of Lexington Motion 2023 Annual Town Meeting 6500 Health Personal Services � 426.513 6500 Health Exnenses $ 100.800 Pro�ram 7000: Land Use. Housin� and Develobment 7100-7400 Land Use. Housin� and Develobment Personal Services $ 2.024.579 7100-7400 Land Use. Housin� and Develobment Exbenses � 374.537 Pro�ram 8000: General Government 8110 Select Board Personal Services $ 150.784 8110 Select Board Exbenses $ 136.338 8120 Le�al $ 375.000 813 0 Town Rebort � 13.6 8 8 8140 PEG � 658.517 8210-8220 Town Mana�er Personal Services � 1.138.391 8210-8220 Town Mana�er Exbenses � 346.561 8230 Salary Transfer Account (MGL Ch.40. Sec 13D1* $ 725.300 and further that Line 8230 is to be transferred by the Select Board for contractual settlements within denartments ubon recommendation of the ToWn Mana�er 8310 Financial Committees � 8.535 8320 Misc. Boards and Committees � 10.500 8330 Town Celebrations Committee $ 47.173 8400 Finance Personal Services � 1.623.147 8400 Finance Ex�enses $ 492.025 8500 Town Clerk Personal Services $ 487.985 8500 Town Clerk Exbenses � 109.375 8600 Innovation &Technolo�v Personal Services � 808.139 8600 Innovation &Technolo�v Exbenses � 2.110.426 Note: Asterisk denotes a Continuing Balance Account. and that the Town transfer the following sums to meet, in part, appropriations made at this Town Meetin�• � 400.000 from Unreserved Fund Balance/Free Cash for line item 2110: $ 240.000 from the Health Claims Trust Fund for line item 2130: $ 586,833 from the PEG Access Special Revenue Fund for line items 2130, 2600 and 8140, $ 11.500 from the Betterments Fund for line items 2410. 2420 and 2430: $ 50,408 from the Cemetery Sale of Lots Fund for line items 2410, 2420 and 2430; $ 50.000 from the Visitors Center Stabilization Fund for line items 2410. 2420 and 2430: $ 100.000 from the Parkin�Meter Fund for line items 3100-3500 and 4100: $ 171,000 from the Transportation Demand Management/Public Transportation Stabilization F»n�l fnr line item� �1 nn-h�nn an�l 71 nn-74nn� $1.011.340 from the Water Enternrise Fund. $ 588.040 from the Sewer Entert�rise Fund. and $ 294.687 from the Recreation Enterarise Fund. 2 Town of Lexington Motion 2023 Annual Town Meeting (03/03/2023) 3 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 5 APPROPRIATE FY2024 ENTERPRISE FUNDS BUDGETS MOTION: a) That the Town appropriate the following sums of money to operate the Water Division of the Department of Public Works during fiscal year 2024 under the provisions of M.G.L. Chapter 44, S ection 5 3 F 1/2: Personal Services $892,639 Expenses $577,500 Debt Service $1,093,902 MWRA Assessment $9,342,814 Total $11,906,855 Said sums to be funded from water receipts. b) That the Town appropriate the following sums of money to operate the Wastewater (Sewer) Division of the Department of Public Works during fiscal year 2024 under the provisions of M.G.L. Chapter 44, S ection 5 3 F 1/2: Personal Services $421,922 Expenses $517,400 Debt Service $1,492,248 MWRA Assessment $9,349,530 Total $11,781,100 Said sums to be funded from wastewater receipts. c) That the Town appropriate the following sums of money to operate the Recreation and Community Programs Department during fiscal year 2024 under the provisions of M.G.L. Chapter 44, S ection 5 3 F 1/2: Personal Services $1,682,935 Expenses $1,588,814 Total $3,271,749 Said sums to be funded from recreation receipts, except that $375,000 shall be funded from recreation retained earnings, and $256,675 shall be raised in the tax levy. (03/03/2023) Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS MOTION: a) That $150,000 be appropriated for Pine Meadows Golf Course improvements, and all incidental costs related thereto; and that to meet this appropriation $150,000 be appropriated from Recreation Enterprise Fund Retained Earnings; b) That $124,000 be appropriated for Pine Meadows Golf Course equipment, and all incidental costs related thereto; and that to meet this appropriation $124,000 be appropriated from Recreation Enterprise Fund Retained Earnings; c)That$35,000 be appropriated for the replacement of the Pool Water Chemistry Automated Controllers at the Irving H. Mabee Town Pool Complex, and all incidental costs related thereto; and that to meet this $35,000 be appropriated from the Recreation Enterprise Fund Retained Earnings. (03/03/2023) 1 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT MOTION: That the following amounts be appropriated for the following municipal capital improvements and that each amount be appropriated as follows: a) All-Terrain Vehicle (ATV) - Forestry- $65,000 to purchase a new All-Terrain Vehicle for the Fire Department, and all incidental costs related thereto, and that to meet this appropriation $65,000 be appropriated from the General Fund unreserved fund balance; b) TMOD Implementation- Permitting and Progress Tracking - $42,000 to develop a permit tracking system that will track development progress on transportation demand efforts within the Transportation Management Overlay District, and that to meet this appropriation $42,000 be appropriated from the Transportation Management Overlay District (TMOD) Stabilization Fund; c) Transportation Mitigation- $87,685 for the Transportation Safety Group for certain traffic, pedestrian and bike safety improvements, including the design and construction of smaller scale safety related proj ects and education programs related to alternative transportation and bike safety, and all incidental costs related thereto, and that to meet this appropriation $7,685 be appropriated from the Transportation Network Company Special Revenue Fund and $80,000 be appropriated from the Traffic Mitigation Stabilization Fund; d) Bedford St. and Hartwell Ave. Long-Range Transportation Improvements - $1,750,000 for design, engineering and architectural services to complete the 25% design Plans, Specifications and Estimates (PS&E) for the Route 4/225 Bedford St-Hartwell Avenue-Wood Street Transportation improvement plan; and that to meet this appropriation, $655,272 be appropriated from the General Fund unreserved fund balance; $70,000 be appropriated from the premiums received and reserved from the issuance of Bond Anticipation Notes (BANs); and the Treasurer, with the approval of the Select Board, is authorized to borrow $1,024,728 under M.G.L. Chapter 44, Section 7(1), or any other enabling authority; e) Townwide Culvert Replacement - $390,000 for the repair and replacement of culverts, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; and all incidental costs related thereto; and that to meet this appropriation $390,000 be appropriated from the General Fund unreserved fund balance; � Equipment Replacement - $1,755,000 for the cost of equipment for the Department of Public Works and all incidental costs related thereto, and that to meet this appropriation, $1,755,000 be appropriated from the General Fund unreserved fund balance; g) Sidewalk Improvements - $800,000 for rebuilding and repaving existing sidewalks, and all incidental costs related thereto, and to take by eminent domain,purchase or otherwise acquire any 1 Town of Lexington Motion 2023 Annual Town Meeting fee, easement or other interest in land necessary therefor; and that to meet this appropriation $800,000 be appropriated from the General Fund unreserved fund balance; h) Storm Drainage Improvements and NPDES compliance - $570,000 for constructing and reconstructing storm drains and all incidental costs related thereto, and that to meet this appropriation $570,000 be appropriated from the General Fund unreserved fund balance; i) Comprehensive Watershed Stormwater Management - $390,000 to fund watershed storm management projects and all incidental costs related thereto, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor; and that to meet this appropriation, $390,000 be appropriated from the General Fund unreserved fund balance; j) Street Improvements - $2,688,312 for road reconstruction, repairs and resurfacing and all incidental costs related thereto, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor, and that to meet this appropriation $2,688,312 be raised in the tax levy, and authorize the Town to accept and expend any additional funds provided or to be provided by The Commonwealth of Massachusetts through the Massachusetts Department of Transportation; k) Hydrant Replacement Program - $150,000 for the replacement of fire hydrants and all incidental costs related thereto, and that to meet this appropriation $75,000 be appropriated from Water Fund Retained Earnings and $75,000 be appropriated from the General Fund unreserved fund balance; 1) Municipal Parking Lot Improvements - $575,000 for the construction and reconstruction of the Town's municipal parking lots and all incidental costs related thereto, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor, and that to meet this appropriation $575,000 be appropriated from the General Fund unreserved fund balance; m) New Sidewalk Installations - $1,620,000 for the design and construction of new sidewalks on Cedar Street, and all incidental costs related thereto, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary therefor, and that to meet this appropriation the Treasurer, with the approval of the Select Board, is authorized to borrow $1,620,000 under M.G.L. Chapter 44, Section 7(1), or any other enabling authority; n) Network Core Equipment Replacement - $980,000 to replace aging equipment at the core or head end of the Town network, and that to meet this appropriation $980,000 be appropriated from the General Fund unreserved fund balance; o) Network Redundancy and Improvement Plan - $988,094 to build a stand-alone fiber network for town computing and communications, and all the incidental costs thereto, and to take by eminent domain, purchase or otherwise acquire any fee, easement or other interest in land necessary 2 Town of Lexington Motion 2023 Annual Town Meeting therefor, and that to meet this appropriation $988,094 be appropriated from the General Fund unreserved fund balance; and q) Scanning - Electronic Document Management- $110,000 to scan existing paper documents into the Town's document management systems, and that to meet this appropriation $110,000 be appropriated from the General Fund unreserved fund balance. (03/03/2023) 3 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT MOTION: That$1,465,488 be appropriated for maintaining and upgrading the Lexington Public School technology systems, including the acquisition of new equipment in connection therewith, and all incidental costs related thereto, and that to meet this appropriation $1,465,48 8 be appropriated from the General Fund unreserved fund balance. (03/03/2023) 1 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND MOTION: That $1,985,486 be appropriated to the town of Lexington Post Employment Insurance Liability Fund established pursuant to Chapter 317 of the Acts of 2002, and that to meet this appropriation, $2,761 be appropriated from Water Fund receipts, $3,004 be appropriated from Wastewater Fund receipts, $240,000 be raised in the tax levy, and $1,739,721 be appropriated from the General Fund unreserved fund balance. (03/03/2023) 1 Town of Lexington Motion 2023 Annual Town Meeting ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS MOTION: That this article be indefinitely postponed. 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ARTICLE 10 APPROPRIATE THE FY2022 COMMUNITY PRESERVATION COMMITTEE OPERATING BUDGET AND CPA PROJECTS 1. �807,S00 fo�the acquisition, c�eation and p�ese�vation of open space, and the�ehabilitation and�esto�ation of open space acquired o�c�eated with CPA funds; 2. $807,S00 fo�the acquisition,p�ese�vation, �ehabilitation and�esto�ation of histo�ic�esou�ces; 3. �807,500 fo�the acquisition, c�eation,p�ese�vation and suppo�t of community housing, and the �ehabilitation and�esto�ation of coYnmunity housing acquired o�c�eated with CPA funds; and 4. �S,652,S00 to the Unbudgeted Rese�ve. d) That$35,000 be app�op�iated fo�A�chives and Reco�ds ManageYnent, and to meet this app�op�iation $35,000 be app�op�iated f�om the Histo�ic Resou�ces Rese�ve of the Co�nmunity P�ese�vation Fund; e) That$12,000 be app�op�iated fo�the Fi�st Pa�ish Chu�ch Clock Resto�ation; and to lneet this app�op�iation $12,000 be app�op�iated f�om the Histo�ic Resou�ces Rese�ve of the Co�nmunity P�ese�vation Fund; � That$9,600 be app�op�iated fo�the East Village Clock at Follen Chu�ch Resto�ation, and to �neet this app�op�iation $9,600 be app�op�iated f�om the Histo�ic Resou�ces Resey-ve of the CoynYnunity P�e,se�vation Fund; h) That$300,000 be app�op�iated fo� I��hipple Hill T�ail Repai�; Fi�e Access, and to rneet this app�op�iation $250,000 be app�op�iated f�oYn the Open Space Rese�ve and�50,000 be app�op�iated f�om the Unbudgeted Rese�ve of the Community P�ese�vation Fund; j) That�285,000 be app�op�iated fo�Pa�k and Playg�ound Imp�overnents-B�idge School, and to yneet this app�op�iation $285,000 be app�op�iated f�om the Unbudgeted Rese�ve of the Comrnunity P�esey-vation Fund; k) That$1 SS,000 be app�op�iated fo�Pa�k and Playg�ound Imp�ovements-Justin Pa�k, and to meet this app�op�iation $1 SS,000 be app�op�iated f�orn the Unbudgeted Rese�ve of the Cornmunily P�ese�vation Fund; l) That�200,000 be app�op�iated fo�Public G�ounds I��igation Irnp�overnents, and to meet this app�op�iation $80,000 be app�op�iated f�oln the Unbudgeted Rese�ve of the Cornmunily P�ese�vation Fund and$120,000 be app�op�iated f�om the Gene�al Fund un�ese�ved fund balance; n) That$1,500,000 be app�op�iated fo�Affo�dable Housing T�ust Funding, and to Yneet this app�op�iation $1,500,000 be app�op�iated f�orn the ComYnunity Housing Rese�ve of the CoYnmunity P�ese�vation Fund; p) That�345,125 be app�op�iated fo�LexHAB Rehabilitation/P�ese�vation and Installation of Sola� Panels, and to Yneet this app�op�iation �345,125 be ap��op�iated f�om the Comrnunity Housing Rese�ve of the Community P�ese�vation Fund; q) That$1,788,900 be app�op�iated fo� CPA Debt Se�vice and�elated costs, and to meet this app�op�iation �309,750 be app�op�iated f�oYn the Open Space Rese�ve, �771,750 be app�op�iated f�oyn the Histo�ic Resou�ces Rese�ve and�707,400 be app�op�iated f�om the Unbudgeted Rese�ve of the Comrnunity P�ese�vation Fund; �� That�1 S0,000 be app�op�iated fo�AdYninist�ative Expenses and all othe�necessa�y and p�ope� expenses of the Community P�ese�vation Committee fo�F�'2024, and to meet this app�op�iation $1 S0,000 be app�op�iated f�om the Unbudgeted Rese�ve of the Community P�ese�vation Fund. 1 Town of Lexington CONSENT AGENDA PROPOSED 2023 Annual Town Meeting 2. ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS 3. ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT c) T�anspo�tation Mitigation e) Townwide Culve�t Replacement f� Equipynent Replace�ent g) Sidewalk Iynp�ovements h) Sto�yn D�ainage Imp�oveynents and NPDES co�pliance i) Comp�ehensive Wate�shed Stormwate�Management j) St�eet Ijnp�ovejnents k) Hyd�ant Replacement P�og�am n) Nelwo�k Co�e Equipment Replacement o) Nelwo�k Redundancy and Irnp�ovement Plan q) Scanning-Elect�onic DocuYnent ManageYnent 4. ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS 5. ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT? 6. ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS a) Public Facilities Bid DocuYnents b) Public Facilities Inte�io�Finishes c) Pul�lic Facilities Mechanical/Elect�ical System Replacements d) School Paving and Sidewalks e) Municipal Building Envelopes and Associated Systelns f� School Building Envelopes and Associated SysteYns 7. ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND 8. ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS 9. ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS 10. ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS (if IP) 11. ARTICLE 24 SELECT BOARD TO ACCEPT EASEMENTS 12. ARTICLE 30 HUMANE PET STORE BYLAW CORRECTION 13. ARTICLE 35 SUPPLEMENTARY INCLUSIONARY ZONING (REFER TO PB) 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Work Session PRESENTER: ITEM NUMBER: Jo e P ato & S uzie Barry, S elect Board Members; Jim Malloy, Town Manager I.8 S UMMARY: C ategory: Informing Joe Pato, S elect Board Member, will review the proposed S elect Board Issue Tracker for content captured and display format. S uzie B arry, S elec t B o ard M emb er, will d is c us s the c o mmunic atio ns matrix b etwe en the S ele c t B o ard and the Town Manager. T he S e lec t B o ard will d is c us s the R emo te P artic ip atio n P o lic y and P ro c edure s and email to the Board/Committee Chairs regarding post 3-31-23. The Select Board was going to discuss if the 2017 Policy needed to updated based on changes in the laws during the pandemic. SUGGESTED MOTION: No motion required, discussion only. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 3/8/2023 B:OOpm ATTACHMENTS: Description Type � ��,��.�� „��.��y�m��c��°��;��. ��°�:�]��u�,��''�fw�� :�:��;��m� ��,�� ;�w��:��c:��'�,�� m Il��f�� ,�,,,,r� :�„��aa��r��:��s��m��,�,��"��:�� .��;�� I��m�:� / ' M N O N O � �--' V �� , C� � � C6 4� � O � � ��,"` W w�y,y"amvn�ua�. U,^vTy,;.. ,„, .'�"^,. . , � A ;� ,, ...� �.. �� Y i Y , f:M��I ��._� ,...�i"°°.. �.. . ,. 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BOARD OF SELECTMEN POLICY REMOTE PARTICIPA TION Date Approved by BOS: Signature of Chair: October 30, 2017 s �. ��n�ry 1. Purpose Statement This policy establishes clear guidelines for remote participation in meetings of Lexington public bodies. The policy promotes greater participation in public meetings by allowing board and committee members to participate by telephone, internet, video conferencing, or other forms of adaptive telecommunications when specific circumstances prevent them from being physically present. However, all members of public bodies are strongly encouraged to attend meetings in person whenever possible. 2. Enabling Authority The Open Meeting Law regulations at 940 CMR 29.00, amended by the Office of the Attorney General and adopted by the Lexington Board of Selectmen on March 10, 2014, allow members of public bodies to participate remotely in meetings when specific circumstances prevent them from being physically present. 940 CMR 29.10 (8) allows a municipality to prohibit or further restrict remote participation, but does not provide for making those regulations less stringent. 3. Applicability This policy shall apply to all Lexington public bodies subj ect to the Open Meeting Law (e.g. boards, committees, commissions and sub-committees), including the School Committee, whether appointed or elected. As provided by statute, the Lexington Retirement Board is not covered by this policy but may choose to adopt its own policy. 4. Technology a) The Town does not guarantee that sufficient technology for remote participation will be available for any given meeting. b) If hearing assist devices are in use, the technology employed for remote participation must effectively connect with the hearing assist system. 5. Lexington Restrictions Governing Remote Participation Any costs incurred by a remote participant will not be reimbursed by the Town. 6. References Policy adopted by the Board of Selectmen on March 10, 2014. Policy revised on October 30, 2017. Remote Participation Guide � �� ., �"`�� , "��. • �� -� �� Town of Lexington �� a� �� , d q � ��^ f l�DY�� 'btl � Remote Participation Guide � �;q°� Y� N �� TYJ,I,` �I�4"�`"wG ��; ��: �' � fks, �Up�b n� � � �; r y�p` �" �� °�°�� "� ��°�� (October 30, 2017) � �� ' _, � . * �� rR...:.:�� The Remote Participation Policy, as adopted by the Board of Selectmen, permits remote participation by members of public bodies at public meetings in accordance with 940 CMR 29.10 and outlines local restrictions as allowed under the law. The State's regulations on remote participation may be found at: <htt�://www.mass.�ov/ago/government-resources/open-meetin�-law/940- cmr2 9 0 0.html#Remote>. You are encouraged to read the entire document, but this guide is intended to be an outline of the Attorney General's regulations for remote participation. Should there be any discrepancy between the law and this guide, the law shall prevail. The chair, or, in the chair's absence, the person authorized to chair the meeting, is responsible for compliance with this policy. 1. Permissible Reasons for Remote Participation It is the express desire of the Board of Selectmen that remote participation in meetings be an infrequent event, for both individual board members and public bodies as a whole. Chairs of public bodies are encouraged to interpret these rules in a strict fashion and to continue to persuade all members to attend meetings in person as a general rule, due to the inherent benefits of physical presence at a meeting. Chairs are encouraged to inform their colleagues that remote participation will not be permitted simply as a matter of convenience. A member may remotely participate in a meeting should his/her physical presence be unreasonably difficult. 2. Minimum Requirements for Remote Participation a. Remote participants and all persons present at the meeting location shall be clearly audible to each other. If video conferencing technology is also in use, the remote participants shall be clearly visible to all persons present in the meeting location. b. A quorum of the body, including the chair or, in the chair's absence, the person authorized to chair the meeting, shall be physically present. 3. Procedures for Remote Participation a. Any member of the body wishing to participate remotely should notify the chair as soon as reasonably possible prior to the meeting. The chair has the authority to grant or deny requests to participate remotely. b. At the start of the meeting, the chair must announce the name of any member who will be participating remotely and the reason for his/her remote participation. This information shall be recorded in the meeting minutes. c. All votes taken during a meeting in which a member participates remotely shall be by roll call vote. d. When feasible, the chair or, in the chair's absence, the person authorized to chair the meeting, shall distribute to remote participants, in advance of the meeting, copies of any documents or exhibits that he/she reasonably anticipates will be used during the meeting. If used during the meeting, such documents shall be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c. 30A, sec. 22. 4. Technology a. The minimum technology required will be a speakerphone of sufficient quality to be intelligible to all in the meeting. b. If communication problems inhibit the progress of the meeting, the chair must decide whether to continue the meeting, suspend the meeting, or terminate the participation of the remote participant. In the event that more than one member remotely participates, the chair shall evaluate each connection separately and may elect to terminate the participation of one or more of the remote participants should technical difficulties inhibit the progress of the meeting. The meeting minutes must reflect any such decision. James Malloy From: Cathy Severance Sent: Friday, March 3, 2023 12:17 PM To: James Malloy Subject: FW: Public Meeting Requirements AFTER March 31, 2023... � cse verance(a�lexinqtonma.�c�ov From: Cathy Severance Sent:Tuesday, February 21, 2023 11:20 AM To: Cathy Severance<cseverance�lexingtonma.gov> Cc:Senior Management Team <Managers@lexingtonma.gov>; Robert Lent<rlent@lexingtonma.gov>; Sandra Pentedemos<spentedemos@lexingtonma.gov>; Paula McGlynn <pmcglynn@lexingtonma.gov>; Hemali Shah <hshah@lexingtonma.gov>; Sean Dugan <sdugan@lexingtonma.gov>;James Robinson <jrobinson�lexingtonma.gov>; Karen Mullins<kmullins@lexingtonma.gov>; Lorraine Welch <Igarrett@lexingtonma.gov>; Sharon Coffey <scoffey@lexingtonma.gov>;Julie Krakauer<jkrakauer@lexingtonma.gov>; Meghan McNamara <mmcnamara�lexingtonma.gov>;Joanne Belanger<jbelanger@lexingtonma.gov>; Akeem Mcdougal <amcdougal�lexingtonma.gov>; Siqing Pan <span�lexingtonma.gov>; Sandhya lyer<siyer@lexingtonma.gov>;Abigail McCabe<amccabe@lexingtonma.gov>; Kiruthika Ramakrishnan <kramakrishnan�lexingtonma.gov>; Susan Barrett <sbarrett@lexingtonma.gov>; Susan Lusk<slusk@lexingtonma.gov>; Mark Barrett<mbarrett@lexingtonma.gov>; Christopher Filadoro<cfiladoro�lexingtonma.gov>; Robin Vella <rvella�lexingtonma.gov>; Lisa Aboyan <laboyan@lexingtonma.gov>; Lisa M. Maguire<Imaguire@lexingtonma.gov>; Kim Katzenback <kkatzenback@lexingtonma.gov>; Stacey Prizio <sprizio@lexingtonma.gov>; Select Board <selectboa rd @ lexi ngtonma.gov> Subject: Public Meeting Requirements AFTER March 31, 2023... Board/Comm. Chairs/Co-Chairs/Vice Chairs(bcc'd)— Please see the message below from the Town Manager. Town employees,feel free to forward to anyone else in your department that you may notsee listed. Hello All—I've received a number of questions about public meeting requirements AFTER March 31 of this year and how meetings may be handled. I've drafted the following guidance which has been reviewed by Town Counsel for your use (as of April 1): • After March 31, absent any new legislation, Boards and Committees will need to meet in accordance with the Open Meeting law as it stood prior to the pandemic(i.e., before March 2020). Boards and Committees will need to meet in person, but may have less than a quorum attending remotely as long as the Chair or a person designated as Chair is in person. • Public access may continue to be either in the room or via zoom (as we're already doing as per a Select Board vote to allow the public back in the room). However, public access in person must be provided for even if there is a zoom option. Consultants,etc. may also participate remotely. � • Under 940 CMR 29.10(2)(g) and MGL Ch. 30A, §20(e)the Commission on Disability may meet entirely remotely,with the exception of the Chair,who must be physically present. Should you have any questions or need additional information, please do not hesitate to reach out to me directly. Thanks. Jim Malloy Town Manager Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 781-698-4540 www.lexin�tonma.�ov - Ca��r� Cathy Severance Office Manager/Special Events Coordinator Town Manager's Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Ph: 781.698.4544 Fax: 781.861.2921 www.lexin_qtonma.qov When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is public record, and, therefore, may not be kept confidential. 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