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HomeMy WebLinkAbout2022-12-12 SB-min Select Board Meeting December 12, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:31 p.m. on Monday, December 12, 2022 via hybrid participation. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town’s website. This is a work session of the Board. The Board expressed condolences to the family and friends of Bill Kennedy, who recently passed away. The Board thanked Mr. Kennedy for his volunteer efforts for the Town over many years. It was noted that the Battle Green flag will be lowered for Mr. Kennedy at the appropriate time. CONSENT AGENDA 1. Application: One-Day Liquor License – Middlesex Community College Foundation Celebrity Forum Featuring Kal Penn, 1605 Massachusetts Avenue To approve a One-Day Liquor License for the Middlesex Community College Foundation, Inc. to serve beer, wine, and spirits in Battin Hall and the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of the Middlesex Community College Foundation Celebrity Forum featuring Kal Penn on Wednesday, December 14, 2022 from 5:00pm to 10:00pm. 2. Amendment to One-Day Liquor License – The Anthem Group's Lexington Winter Garden, 1875 Massachusetts Avenue - Date Change To approve the amendment to the Anthem Group's One-Day Liquor License for the change in event date from Saturday, December 3, 2022 to Sunday, December 18, 2022 for the purpose of serving beer and wine in a beer garden within a cordoned off area on the Visitors Center Lawn, 1875 Massachusetts Avenue during the Lexington Winter Garden from 12:00pm to 6:00pm and all other details remaining the same as approved in the original request. 3. Amendment to Entertainment License – The Anthem Group's Lexington Winter Garden, 1875 Massachusetts Avenue - Date Change To approve the amendment to the Anthem Group's Entertainment License for the change in event date from Saturday, December 3, 2022 to Sunday, December 18, 2022 for the purpose of providing a live musical performance for patrons of the Lexington Winter Garden event to take place from 12:00pm to 6:00pm on the Visitors Center Lawn, 1875 Massachusetts Avenue and all other details remaining the same as approved in the original request. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Select Board Work Session  Discuss Draft Town Manager Performance Evaluation Ms. Hai stated that the purpose of this process is to invite respectful and productive conversation. There will be no public comment taken at this time, but the public may email Board members at any time, using the appropriate email address. The Board is required to review the Town Manager and his goals, as specified in the guidelines. The Board provides concrete feedback to facilitate development and maintenance of the professional management team. The Board has developed an evaluation process to meet these goals that complies with the confines of open meeting law, which requires that discussions be had in public meetings. Consequently, each member of the Board independently ranked the Town Manager on a series of performance areas, which are deemed key competencies, and then answered several narrative questions. The Executive Clerk compiles all of those elements into one document which is broken into five individual performance evaluations, aggregated into a single document. The direction from different Board members may be in conflict and that is not an ideal way to perform this process. Last year, the Board included a 360 Review, which was conducted by an outside provider. This year that tool was replaced with individual interviews conducted by two members of the Select Board. Additionally, the Town Manager provides a self-evaluation to the Board. Mr. Malloy also distributed a response memo to the Board today. This is the first opportunity for the Board and Mr. Malloy to discuss all of these documents. The goal this evening is to evaluate and integrate the information into a collective position, with constructive guidance for Mr. Malloy moving into his new contract year. This will be put into a final review document, which will come back to the Board for a final vote. The purpose of this conversation is to focus on how to move forward together, operating for the continuing betterment of the community. These documents are the results of a process in which many people gave input. This review involves constructive feedback identifying strengths, as well as areas for improvement. Mr. Malloy thanked the Board for the positive comments on financial management, supporting economic development, and developing and carrying through with the capital stabilization framework. There are a number of areas the Board indicated needed improvement, which he addressed in greater detail in the memo. Mr. Malloy requested that the Board discuss the goal setting process. He stated that he would prefer an aggregated performance evaluation versus individual evaluations. He asked that the Board consider its preferences as to how it wants to receive communications. He thanked the Board for this process, while noting his disappointment in the overall review. Ms. Hai stated that collective, constructive guidance is strived for in this discussion. The Board is looking to find a unified direction in both individual key competencies and in terms of diversions of thoughts, as this is a single integrated review. The Board reviewed a number of the items included in the evaluation. It was determined that the Board will continue this review in January, focusing on the questions raised by Mr. Malloy and the end section of the evaluation, regarding expectations moving forward. DOCUMENTS: DRAFT Select Board Working Document for 12-12-2022 Meeting - 2022 Town Manager Review Key Competency Area & Narrative Section, Outline Document for TM 360 interviews, JH, JP Narrative - Town Manager Performance Review 360 Narrative, 2022.10.03 JM Memo to Select Board - Self Evaluation, 2021-2022 Town Manager Goal Priorities, Town Manager Response to Performance Evaluation and Comments ADJOURN VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the meeting at 8:46pm. A true record; Attest: Kristan Patenaude Recording Secretary