HomeMy WebLinkAbout2023-01-30 FY2024 Budget Summit IV Packet - Released FY2024 Budget S ummit IV
S elect Board, S chool C ommittee,Appropriation C ommittee,
C apita 1 E xpe nditure s C o mmitte e
January 30, 2023
7:00 PM
Conducted by Remote Participation�
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. F Y2024 Budget S ummit I V 7:OOpm
• F Y2024 P reliminary Budget and F inanc ing P lan
• C ap ital Exp enditures C o mmittee - P reliminary R ep o rt: F Y2024 P rop o s ed
Capital Projects
• Review 2023 Annual Town Meeting Articles
ADJOURN
1. Anticipated Adjournment 8:30pm
T he S e lec t B o ard me eting p ac ket is typ ic ally availab le at leas t o ne b us ine s s d ay in advanc e o f the
meeting:http s://lexingto n.no vus agenda.c o m/agend ap ub lic/
*Membe�s of the public can attend the webina�f�om thei�compute�o�tablet by clicking on the
following link at the tz'me of the meetz'ng:
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The next regularly scheduled meeting of the S elect Board will be held on Monday, F ebruary 6, 2023 at
6:30pm via hybrid participation.
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AGENDA ITEM SUMMARY
LEXINGTON BOARD OF SELECTMEN MEETING
AGENDAITEM TITLE:
FY2024 Budget Summit IV
PRESENTER: ITEM
NUMBER:
C aro lyn Ko sno ff,As sistant Town
Manager for Finance I.1
Sub Item:
• FY2024 Preliminary Budget and Financing Plan
• Capital Expenditures Committee - Preliminary Report: FY2024 Proposed Capital
Proj ects
• Review 2023 Annual Town Meeting Articles
S UMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
1/30/2023 7:OOpm
ATTACHMENTS:
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Detailed information on Town Meeting Wa�rant Articles can be found at
� �
. .
WARRANT
2023 ANNUAL TOWN MEETING
Detailed information on these Town Meeting Warrant Articles and other updated
information can be found at
�// � � /
TABLE OF CONTENTS
SELECT BOARD MESSAGE . . . . .. 3
ARTICLE 1 NOTICE OF ELECTION . ., ..:: : . 4
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS,OFFICERS AND
COMMITTEE�. . . . . . . . . . 5
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES , , , , , , ,... ,, , ,.. 5
FTNANC",lAl,ARTT(1'I.F.�
ARTICLE 4 APPROPRIATE FY2024 OPERATING BUDGET ,„ .. , ,,... , ,, .. 5
ARTICLE 5 APPROPRIATE FY2024 ENTERPRISE FUNDS BUDGETS , , ,, , . ,, 6
ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS,, . ,, , ,.. , , , ,,. ,, , , 6
ARTICLE 7 APPROPRIATE TO AFFORDABLE HOUSING TRUST . . . , , . , 7
ARTICLE 8 EVALUATION OF ARCHAEOLOGICAL RESOURCE POTENTIAL (Citizen Petition) .. � ��� � 7
ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS , ,, , ,, , 7
ARTICLE 10 APPROPRIATE FOR THE FY2024 COMMUNITY PRESERVATION COMMITTEE OPERATING
BUDGET AND CPA PROJECTS, , , . , , . 8
ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS , ,.,., , ,, 9
ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT. , . . 9
ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS ., : : 10
ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS.. , ,. 10
ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT ,. ,,... , , 11
ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS _ . , ,. . ... , 11
ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND ,, , , , 12
ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS , , ,. ,, , 12
ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS ,,, , , ,,,,.. , ,, ,,, , , , ,, , ,, ,,, ,, 12
ARTICLE 20 APPROPRIATE FOR PRIOR YEARS'UNPAID BILLS, , , , , ,, ,,. , , , ,,. ,, , 12
ARTICLE 21 AMEND FY2023 OPERATING,ENTERPRISE AND CPA BUDGETS ,, _ . . 13
ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS ,, , . ,,, , 13
ARTICLE 23 ESTABLISH SPECIAL EDUCATION RESERVE FUND:,: . .: :: . 13
GENERAL ARTICLES
ARTICLE 24 SELECT BOARD TO ACCEPT EASEMENTS ,, , ,,,, ,, , ,, ,, ,, , 13
ARTICLE 25 AMEND THE GENERAL BYLAWS-DEMOLITION DELAY ,, , , ,,, „ ,, , ,,,, ,, , , ,, 14
ARTICLE 26 AMEND THE GENERAL BYLAWS-MUNICIPAL OPT-IN SPECIALIZED STRETCH ENERGY
CODE , _ _.
ARTICLE 27 AMEND FOSSIL FUEL BYLAW-COMPLIANCE WITH DOER REGULATIONS AND GUIDANCE 14
ARTICLE 28 AMEND GENERAL BYLAWS -TREE BYLAW-INCREASE PROTECTED TREE LOOK-BACK
PERIOD . , , . . 15
ARTICLE 29 AMEND GENERAL BYLAWS -TREE BYLAW-CHANGES TO TREE COMMITTEE
COMPOSITION ,. , ,.,, _ 15
ARTICLE 30 HUMANE PET STORE BYLAW CORRECTION , 15
ARTICLE 31 FAIR TRADE RESTRICTIONS-FUR PRODUCTS (Citizen Petition) ��� , ����.... ... ., ,rt ,, ,..��� ,�,,.... ., a,., , „ 15
ARTICLE 32 DUNBACK MEADOW SEWER EASEMENT(Citizen Petition)u z... ,4�� �� 2 ��... ��z. 4� .. �.2 �z.. � . � � 15
ZONING ARTICLES
ARTICLE 33 AMEND ZONING BYLAW-SPECIAL PERMIT RESIDENTIAL DEVELOPMENT. . ... .,. 16
ARTICLE 34 AMEND ZONING BYLAW AND MAP-MULTI-FAMILY ZONING HOUSING FOR MBTA
COMMUNITIES . . .. . 16
ARTICLE 35 SUPPLEMENTAL INCLUSIONARY ZONING REQUIREMENTS FOR VILLAGE OVERLAY
DISTRICTS , ... . ,. , . 16
ARTICLE 36 AMEND ZONING BYLAW AND MAP-CENTRAL BUSINESS DISTRICT ,,, , , 16
ARTICLE 37 AMEND ZONING BYLAW-ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW ,, 17
ARTICLE 3 8 AMEND ZONING BYLAW-MINOR MODIFICATIONS TO APPROVED PERMITS , 17
ARTICLE 39 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS, , ,, , ,,,, ,, ,. , ,, ,,, ,,,, ,,, 17
ARTICLE 40 AMEND SECTION 135-4.4 OF THE ZONING BYLAW-REDUCE RESIDENTIAL GROSS FLOOR
(Citizen Petition) , 17
TOWN MEETING MEMBER LISTING . . . . . 19
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�� ' Select Board
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JILL I.HAI,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY TEL: (781)698-4580
DOUGLAS M. LUCENTE FAX: (781)863-9468
MARK D. SANDEEN
January 23, 2023
To the Residents of Lexington:
This warrant document provides notification of the 2023 Annual Town Meeting and advises residents of the various
issues being considered at the meetings. Only Articles listed in this Warrant may be discussed. The purpose of the
Warrant is to inform citizens of the issues to be discussed and does not provide for detailed information about the
Articles.
Articles for the Annual Town Meeting are grouped in three categories: Financial, General and Zoning. Descriptions
are provided in an attempt to make the Warrant useful and understandable.
The most important votes that take place at the Annual Town Meeting are related to the budget. VVe urge citizens to
read the budget, understand it, and help us find a way to foster excellence within the community. The Town
website, https://lexingtonma.gov/2023atm, includes the most recent version of the FY2024 Budget and
other financial Articles as well as other relevant information for each Article.
Between now and Town Meeting there will be multiple meetings to develop a comprehensive recommended budget
for FY2024. That budget will be delivered to all Town Meeting Members prior to the consideration of any financial
articles by Town Meeting.
SELECT BOARD
Jill I. Hai, Chair
Joseph N. Pato
Suzanne E. Barry
Douglas M. Lucente
Mark D. Sandeen
3
TOWN OF LEXINGTON WARRANT
ANNUAL TOWN MEETING 2023
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables of the Town of Lexington, in said County, Greetings:
In the name of the Commonwealth of Massachusetts,you are directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet in their respective voting places in said Town.
PRECINCT ONE SCHOOL ADMINISTRATION BUILDING
PRECINCT TWO BOWMAN SCHOOL
PRECINCT THREE LEXINGTON COMMUNITY CENTER
PRECINCT FOUR CARY MEMORIAL BUILDING
PRECINCT FIVE SCHOOL ADMINISTRATION BUILDING
PRECINCT SIX CARY MEMORIAL BUILDING
PRECINCT SEVEN LEXINGTON COMMUNITY CENTER
PRECINCT EIGHT SAMUEL HADLEY PUBLIC SERVICES BUILDING
PRECINCT NINE LEXINGTON COMMUNITY CENTER
On Monday, the Sixth Day of March, 2023
From 7:00 a.m. to 8:00 p.m., then and there to act on the following article:
ARTICLE 1 NOTICE OF ELECTION
To choose by ballot the following officers:
Two Select Board members; for a term of three years;
One Moderator for a term of one year;
One School Committee member for a term of three years;
Two Planning Board members; for a term of three years;
Seven Town Meeting Members in Precinct One, the seven receiving the highest number of votes to serve for
terms of three years;
Seven Town Meeting Members in Precinct Two, the seven receiving the highest number of votes to serve for
terms of three years;
Eight Town Meeting Members in Precinct Three, the seven receiving the highest number of votes to serve for
terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a seat
ending in 2024;
Seven Town Meeting Members in Precinct Four, the seven receiving the highest number of votes to serve for
terms of three years;
Seven Town Meeting Members in Precinct Five, the seven receiving the highest number of votes to serve for
terms of three years;
Seven Town Meeting Members in Precinct Six, the seven receiving the highest number of votes to serve for
terms of three years;
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Seven Town Meeting Members in Precinct Seven, the seven receiving the highest number of votes to serve
for terms of three years;
Seven Town Meeting Members in Precinct Ei�ht, the seven receiving the highest number of votes to serve
for terms of three years;
Eight Town Meeting Members in Precinct Nine, the seven receiving the highest number of votes to serve
for terms of three years; the one receiving the next highest number of votes to fill an unexpired term for a
seat ending in 2025.
You are also to notify the inhabitants aforesaid to meet at the Margery Milne Battin Hall in the Cary
Memorial Building, 1605 Massachusetts Avenue, in said Town,
on Monday,the twentieth day of March 2023 at 7:30 p.m.
at which time and place the following articles are to be acted upon and determined exclusively by the Town
Meeting Members in accordance with Chapter 215 of the Acts of 1929, as amended, and subj ect to the referendum
provided for by Section eight of said Chapter, as amended.
ARTICLE 2 ELECTION OF DEPUTY MODERATOR AND REPORTS OF TOWN BOARDS,
OFFICERS AND COMMITTEES
To see if the Town will vote to approve the Deputy Moderator nominated by the Moderator; receive the reports of
any Board or Town Officer or of any Committee of the Town; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any
Town Meeting session by boards, officers, or committees. In addition, the Town will consider the approval
of the nomination of a Deputy Moderator as authorized under Section 118-11 of the Code of the Town of
Lexington.
ARTICLE 3 APPOINTMENTS TO CARY LECTURE SERIES
To see if the Town will authorize the appointment of the committee on lectures under the wills of Eliza Cary
Farnham and Susanna E. Cary; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
DESCRIPTION: This is an annual article that provides for the appointment of citizens to the Cary Lecture Series by
the Moderator.
FINANCIAL ARTICLES
ARTICLE 4 APPROPRIATE FY2024 OPERATING BUDGET
To see if the Totivn will vote to make appropriations for expenditures by departments, officers, boards and
committees of the Town for the ensuing fiscal year and determine Whether the money shall be provided by
the tax levy, by transfer from available funds, by transfer from enterprise funds, or by any combination of
these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: See the most recent version of the FY2024 budget proposals posted at
http s://lexin�tonma.�ov/bud�et.
5
DESCRIPTION: This article requests funds for the FY2024 (July 1, 2023 - June 30, 2024) operating budget. The
operating budget includes the school and municipal budgets. The operating budget includes requests for funds to
provide prospective salary increases for employees, including salaries to be negotiated through collective bargaining
negotiations. The budget also includes certain shared expenses.
ARTICLE 5 APPROPRIATE FY2024 ENTERPRISE FUNDS BUDGETS
To see if the Town will vote to appropriate a sum of money to fund the operations of the DPW Water and
Wastewater Divisions and the Department of Recreation and Community Programs; determine whether the money
shall be provided by the estimated income to be derived in FY2024 from the operations of the related enterprise, by
the tax levy, by transfer from available funds, including the retained earnings of the relevant enterprise fund, or by
any combination of these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED:
Enter rise Fund FY2022 FY2023 FY2024
p Appropriated Appropriated Requested
a) Water
Personal Services $823,447 $875,670 $892,639
Expenses $462,428 $533,500 $577,500
Debt Service $1,097,696 $1,224,746 $1,100,935
MWRA Assessment $8,743,912 $8,493,467 $9,342,814
Total Water Enterprise Fund $11,127,483 $11,127,383 $11,913,888
b) Wastewater
Personal Services $279,417 $399,848 $421,922
Expenses $329,323 $458,400 $517,400
Debt Service $1,352,192 $1,595,417 $1,519,920
MWRA Assessment $8,177,213 $8,499,573 $9,349,530
Total Water Enterprise Fund $10,138,145 $10,953,238 $11,808,772
c) Recreation and Community Programs
Personal Services $1,250,760 $1,567,753 $1,682,935
Expenses $1,346,285 $1,571,240 $1,588,814
Total Recreation and Community �2,597,045 $3,138,993 $3,271,749
Programs Enterprise Fund
DESCRIPTION: Under Massachusetts General Laws Chapter 44, Section 53F1/2, towns may establish Enterprise
Funds for a utility, health care, recreation or transportation operation, with the operation to receive related revenue
and receipts and pay expenses of such operation. This article provides for the appropriation to and expenditure from
three enterprise funds previously established by the Town. The Recreation and Community Programs Fund
includes the operations and programs for the Community Center.
ARTICLE 6 ESTABLISH QUALIFICATIONS FOR TAX DEFERRALS
To see if the Town will vote to increase the current eligibility limits for property tax deferrals under Massachusetts
General Laws Chapter 59, Section 5, Clause 41 A as authorized by Chapter 190 of the Acts of 2008; or act in any
other manner in relation thereto. (Inserted by the Select Board)
(Inse�ted by the Select Boa�d)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: Chapter 190 of the Acts of 2008 allows Town Meeting, with the approval of the Select Board, to
make adjustments to the current deferral eligibility limits.
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ARTICLE 7 APPROPRIATE TO AFFORDABLE HOUSING TRUST
To see if the Town will vote to appropriate the balance of the Affordable Housing Capital Stabilization Fund to the
Affordable Housing Trust, and further, to direct future payments in lieu of building affordable housing units, as
negotiated in the 2017 Memorandum of Agreement between the Town and Brookhaven, to the Affordable Housing
Trust, rather than into the Affordable Housing Capital Stabilization Fund; or act in any other manner in relation
thereto.
(Inse�ted by the Select Boa�d at the�equest of the Affo�dable Housing T�ust Study Co�nmittee)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: The 2017 Memorandum of Agreement (MOA) between the Town and Brookhaven regarding
Brookhaven's expansion included a condition that Brookhaven make payments in lieu of constructing affordable
housing units. Town Meeting authorized an Affordable Housing Stabilization Fund to receive these ongoing
payments since the Town did not then have an Affordable Housing Trust. This Warrant article would distribute the
funds from the Affordable Housing Stabilization Fund into the Affordable Housing Trust, and would further direct
that future Brookhaven payments in lieu of affordable housing units be distributed to the Affordable Housing Trust.
ARTICLE 8 EVALUATION OF ARCHAEOLOGICAL RESOURCE POTENTIAL (Citizen Petition)
The proposed proj ect will provide the necessary evaluation of the archaeological resource potential for prehistoric
and historic archaeological sites throughout Lexington. The scope will first involve an overall analysis of the
various terrain types and historic landscapes located throughout the Town. An accompanying analysis will map the
resource areas, provide recommendations on the appropriate for future investigation and provide mitigation
methods.
(Inser�ted by Jeff How�y and 9 or�yno�e r�egiste�ed voter�s)
FUNDS REQUESTED: $65,000
DESCRIPTION: This article requests funds totaling $65,000 for the purpose of evaluating the potential for historic
and prehistoric archaeological sites throughout Lexington by analyzing and mapping historic landscapes and various
terrain types.
ARTICLE 9 ESTABLISH AND CONTINUE DEPARTMENTAL REVOLVING FUNDS
To see if the Town will vote, pursuant to the Massachusetts General Laws Chapter 44, Section 53E�/z and Chapter
110 of the Code of the Town of Lexington, to continue existing revolving funds; to amend said Chapter 110 to
establish new revolving funds; to determine whether the maximum amounts that may be expended from such new
and existing revolving fund accounts in FY2024 shall be the following amounts or any other amounts; or act in any
other manner in relation thereto.
(Inse�ted by the Select Boa�d)
7
FUND S REQUE S TED:
Program or Purpose for Revolving Funds FY2024
Authorization
School Bus Transportation TBD
Building Rental Revolving Fund $597,000
Regional Cache-Hartwell Avenue $0
Lexington Tree Fund $90,000
DPW Burial Containers $60,000
DPW Compost Operations $854,000
Minuteman Household Hazardous Waste Program $300,000
Senior Services $75,000
Residential Engineering Review $57,600
Health Programs $90,000
Lab Animal Permits $40,000
Tourism Revolving Fund TBD
Refuse and Recycling Collection TBD
DESCRIPTION: The amount that may be spent from a revolving fund established under Massachusetts General
Laws Chapter 44, Section 53E�/z must be approved annually by Town Meeting. The Funds are credited with the
receipts received in connection with the programs supported by such funds, and expenditures may be made from the
revolving fund without further appropriation.
ARTICLE 10 APPROPRIATE FOR THE FY2024 COMMUNITY PRESERVATION COMMITTEE
OPERATING BUDGET AND CPA PROJECTS
To see if the Town will vote to hear and act on the report of the Community Preservation Committee on the FY2024
Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee,
to appropriate from the Community Preservation Fund, or to reserve amounts in the Community Preservation Fund
for future appropriations; for the debt service on previously authorized financing; for the administrative expenses of
the Community Preservation Committee for FY2024; for the acquisition, creation and preservation of open space;
for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation,
preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation, preservation
and support of community housing; and for the rehabilitation or restoration of open space and community housing
that is acquired or created with moneys from the Community Preservation Fund; to appropriate funds for such
proj ects and determine whether the money shall be provided by the tax levy, or from estimated Community
Preservation Act surcharges and the state match for the upcoming fiscal year, by transfer from available funds,
including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in
relation thereto.
(I�ser�ted by the Select Boa�d at the�equest of the Community P�ese�vation Committee)
FUND S REQUE S TED:
a. Stone Building Design and Repairs- $400,000
b. Munroe Center for the Arts- $6,635,191
c. Hancock-Clarke Barn Restoration- $118,419
d. Archives and Record Management- $35,000
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e. First Parish Church Clock Restoration- $12,000
f. East Village Clock at Follen Church Restoration- $9,600
g. Willard's Woods Site Improvements- $1,211,675
h. Whipple Hill Trail Repair, Fire Access- $300,000
i. Lincoln Park Field Improvements including Lighting-$3,391,500
j. Park and Playground Improvements, Bridge School- $285,000
k. Park and Playground Improvements, Justin Park- $155,000
1. Public Grounds Irrigation Improvements- $200,000
m. Transforming Trees into Art, Birds of New England- $22,000
n. Affordable Housing Trust Funding- $1,5 00,000
o. LexHAB Property Acquisition Prefunding- $400,000
p. LexHAB Rehabilitation/Preservation and Installation of Solar Panels- $345,125
q. Projected Debt Service- $1,788,900
r. Administrative Budget-$150,000
DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary, be
appropriated for the proj ects recommended by the Community Preservation Committee and for administrative costs.
ARTICLE 11 APPROPRIATE FOR RECREATION CAPITAL PROJECTS
To see if the Town will vote to appropriate a sum of money for recreation-related capital proj ects and equipment;
and determine whether the money shall be provided by the tax levy, by transfer from available funds, including the
Recreation and Community Programs Enterprise Fund, by borrowing, or by any combination of these methods; or
act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the Rec�eatio�c Committee)
FUNDS REQUESTED: $309,000
DESCRIPTION: For a description of the proposed proj ects, see Section XI: Capital Investment section of the
FY2024 budget. The most recent version of the capital section can be found at https://lexingtonma.gov/
fy24capital.
ARTICLE 12 APPROPRIATE FOR MUNICIPAL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money for the following capital proj ects and equipment:
a) All Terrain Vehicle (ATV)-Forestry;
b) TMOD Implementation- Permitting and Progress Tracking;
c) Transportation Mitigation;
d) Bedford St. and Hartwell Ave. Long-Range Transportation Improvements;
e) Townwide Culvert Replacement;
f) Equipment Replacement;
g) Sidewalk Improvements;
h) Storm Drainage Improvements and NPDES compliance;
i) Comprehensive Watershed Stormwater Management;
9
j) Street Improvements;
k) Hydrant Replacement Program;
1) Municipal Parking Lot Improvements;
m) New Sidewalk Installations;
n) Network Core Equipment Replacement;
o) NetWork Redundancy&Improvement Plan; and
q) Scanning- Electronic Document Management
and authorize the Select Board to take by eminent domain, purchase or otherwise acquire, any fee, easement or
other interests in land necessary therefor; determine whether the money shall be provided by the tax levy, by
transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods;
determine if the Town will authorize the Select Board to apply for, accept, expend and borrow in anticipation of
state aid for such capital improvements; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: $13,768,091
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2024 budget. The most recent version of the capital section can be found at
---tt s�//1��i -- -t--------------�.� ----��f�2----�--- --it�.l�
ARTICLE 13 APPROPRIATE FOR WATER SYSTEM IMPROVEMENTS
To see if the Town will vote to make water distribution system improvements, including the installation of new
water mains and replacement or cleaning and lining of existing water mains and standpipes, the replacement or
rehabilitation of water towers, engineering studies and the purchase and installation of equipment in connection
therewith, in such accepted or unaccepted streets or other land as the Select Board may determine, subject to the
assessment of betterments or otherwise; and to take by eminent domain, purchase or otherwise acquire any fee,
easement or other interest in land necessary therefor; appropriate money for such improvements and land
acquisition and determine whether the money shall be provided by the tax levy, water enterprise fund, by transfer
from available funds, including any special water funds, or by borrowing, or by any combination of these methods;
to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in
anticipation of federal and state aid for such proj ects; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: $4,209,580
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2024 budget. The most recent version of the capital section can be found at
http s://lexingtonma.gov/fy24 c apital.
ARTICLE 14 APPROPRIATE FOR WASTEWATER SYSTEM IMPROVEMENTS
To see if the Town will vote to install and line sanitary sewer mains and sewerage systems and replacements and
upgrades to pump stations thereof, including engineering studies and the purchase of equipment in connection
therewith; in such accepted or unaccepted streets or other land as the Select Board may determine, subj ect to the
assessment of betterments or otherwise, in accordance with Chapter 504 of the Acts of 1897, and acts in addition
thereto and in amendment thereof, or otherwise; and to take by eminent domain, purchase or otherwise acquire any
fee, easement or other interest in land necessary therefor; appropriate money for such installation and land
acquisition and determine whether the money shall be provided by the tax levy, the wasteWater enterprise fund, by
transfer from available funds, including any special wastewater funds,by borroWing, or by any combination of these
10
methods; to determine whether the Town will authorize the Select Board to apply for, accept, expend and borrow in
anticipation of federal and state aid for such wastewater projects; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FLTNDS REQUESTED: $1,115,404
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2024 budget. The most recent version of the capital section can be found at
https://lexin�tonma.�ov/fy24capital.
ARTICLE 15 APPROPRIATE FOR SCHOOL CAPITAL PROJECTS AND EQUIPMENT
To see if the Town will vote to appropriate a sum of money to maintain and upgrade the schools' technology
systems and equipment; determine whether the money shall be provided by the tax levy, by transfer from available
funds,by borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boar�d at the�equest of the School Committee)
FUNDS REQUESTED: $1,465,488
DESCRIPTION: For a description of the proposed projects, see Section XI: Capital Investment section of the
FY2024 budget. The most recent version of the capital section can be found at
https://lexingtonma.gov/fy24capital.
ARTICLE 16 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS
To see if the Town Will vote to appropriate a sum of money for capital improvements and renovations, including
new construction to public facilities for:
a) Public Facilities Bid Documents;
b) Public Facilities Interior Finishes;
c) Public Facilities Mechanical/Electrical/Plumbing Replacements;
d) School Paving and Sidewalks;
e) Municipal Building Envelopes and Associated Systems;
f) School Building Envelopes and Associated Systems;
g) Pine Meadows Clubhouse Renovation-Design
h) 173 Bedford Street Renovation-Design;
i) Solar Canopy&System-Police Station; and
j) East Lexington Fire Station-Feasibility Study
and determine whether the money shall be provided by the tax levy, by transfer from available funds, including
enterprise funds,by borrowing, or by any combination of these methods; to determine if the Town will authorize the
Select Board to apply for, accept, expend and borrow in anticipation of state aid for such capital improvements; or
act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: $6,999,113
DESCRIPTION: For a description of the proposed proj ects, see Section XI: Capital Investment section of
the FY2024 budget. The most recent version of the capital section can be found at
https://lexin�tonma.�ov/fy24capital.
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ARTICLE 17 APPROPRIATE TO POST EMPLOYMENT INSURANCE LIABILITY FUND
To see if the Town will vote to appropriate a sum of money to the Town of Lexington Post Retirement Insurance
Liability Fund, as established by Chapter 317 of the Acts of 2002; determine whether the money shall be provided
by the tax levy, by transfer from available funds, including enterprise funds, or by any combination of these
methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This article will allow the Town to continue to fund its liability for post-employment benefits for
Town of Lexington retirees. Beginning with the FY2007 audit, the Town has been required to disclose this liability.
Special legislation establishing a trust fund for this purpose was enacted in 2002.
ARTICLE 18 RESCIND PRIOR BORROWING AUTHORIZATIONS
To see if the Town will vote to rescind the unused borrowing authority voted under previous Town Meeting articles;
or act in any other manner in relation thereto.
(Inse�ted by the Select Boar�d)
DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt that is no
longer required for its intended purpose.
ARTICLE 19 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM SPECIFIED
STABILIZATION FUNDS
To see if the Town will vote to create, amend, dissolve, rename or appropriate sums of money to and from
Stabilization Funds in accordance with Massachusetts General Laws, Section SB of Chapter 40, for the purposes of:
(a) Section 13 5, Zoning By-Law; (b) Traffic Mitigation; (c) Transportation Demand Management/Public
Transportation; (d) Special Education; (e) Center Improvement District; (f� Debt Service; (g) Transportation
Management Overlay District; (h) Capital; (i) Payment in Lieu of Parking; (j) Visitor Center Capital Stabilization
Fund; (k) Affordable Housing Capital Stabilization Fund; (1) Water System Capital Stabilization Fund; and (m)
Ambulance Stabilization Fund; determine whether such sums shall be provided by the tax levy, by transfer from
available funds, from fees, charges or gifts or by any combination of these methods; or act in any other manner in
relation thereto.
(Inse�ted by the Select Boa�d)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: This article proposes to establish, dissolve, and fund Stabilization Funds for specific purposes and
to appropriate funds therefrom. Money in those funds may be invested and the interest may then become a part of
the particular fund. These funds may later be appropriated for a specific designated purpose by a two-thirds vote of
an Annual or Special Town Meeting, for any other lawful purpose.
ARTICLE 20 APPROPRIATE FOR PRIOR YEARS' UNPAID BILLS
To see if the Town will vote to raise and appropriate money to pay any unpaid bills rendered to the Town for prior
years; to determine whether the money shall be provided by the tax levy,by transfer from available funds, or by any
combination of these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boar�d)
FUNDS REQUESTED: Unknown at press time
DESCRIPTION: This is an annual article to request funds to pay bills after the close of the fiscal year in which the
goods were received or the services performed and for which no money was encumbered.
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ARTICLE 21 AMEND FY2023 OPERATING,ENTERPRISE AND CPA BUDGETS
To see if the Town will vote to make supplementary appropriations, to be used in conjunction with money
appropriated under Articles 4, 5, 9, and 10 of the warrant for the 2022 Annual Town Meeting, and Article 4 of the
warrant for the Special Town Meeting 2022-3, to be used during the current fiscal year, or make any other
adjustments to the current fiscal year budgets and appropriations that may be necessary; to determine whether the
money shall be provided by transfer from available funds including the Community Preservation Fund; or act in any
other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: This is an annual article to permit adjustments to current fiscal year(FY2023) appropriations.
ARTICLE 22 APPROPRIATE FOR AUTHORIZED CAPITAL IMPROVEMENTS
To see if the Town will vote to make supplementary appropriations to be used in conjunction with sums
appropriated in prior years for the installation or construction of water mains, sewers and sewerage systems, drains,
streets, buildings, recreational facilities or other capital improvements and equipment that have heretofore been
authorized; determine whether the money shall be provided by the tax levy, by transfer from the balances in other
articles, by transfer from available funds, including enterprise funds and the Community Preservation Fund, by
borrowing, or by any combination of these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: This is an annual article to request funds to supplement existing appropriations for certain capital
proj ects in light of revised cost estimates that exceed such appropriations.
ARTICLE 23 ESTABLISH SPECIAL EDUCATION RESERVE FUND
To see if the Town will vote to (1) accept the provisions of G.L. c. 40, § 13E establishing a reserve fund for special
education and recovery high school programs, out-of-district tuition and transportation; and (2) appropriate to said
reserve fund, or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUND S REQUE S TED: Unknown at pre s s time
DESCRIPTION: The Municipal Modernization Act allows for establishing a Special Education Stabilization Fund
that can be utilized by a vote of the School Committee and the Select Board — Chapter 40, Section 13E. This
provision limits the amount in the fund to 2% of annual net school spending. This article would adopt Ch40,
Section 13E.
GENERAL ARTICLES
ARTICLE 24 SELECT BOARD TO ACCEPT EASEMENTS
To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, eminent domain or otherwise
accept, easement interests for trails, drainage, sewer, utility or other public purposes, on such terms and conditions
and in a final location or locations as the Select Board may determine, or act in any other manner in action relation
thereto.
(Inser�ted by the Select Boa�d)
13
DESCRIPTION: This article would permit the Select Board to accept easements for trails and utility infrastructure
in order to allow these amenities to be built and conveyed to the Town as required in accordance with many land
use permits, as opposed to requiring each such easement to be approved by Town Meeting.
ARTICLE 25 AMEND THE GENERAL BYLAWS-DEMOLITION DELAY
To see if the Town will vote to amend Chapter 19 of the General Bylaw of the Town of Lexington by changing the
current demolition delay requirements for buildings listed as "historically significant", from twelve (12) months to
twenty-one (21)months; or act in any manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the Lexington Histo�ical Commission)
DESCRIPTION: This article would amend Chapter 19 of the General Bylaws, commonly known as the Demolition
Delay Bylaw for Historically Significant Buildings.
ARTICLE 26 AMEND THE GENERAL BYLAWS-MUNICIPAL OPT-IN SPECIALIZED STRETCH
ENERGY CODE
To see if the Town will vote to replace the existing Chapter 115 of the Code of the Town of Lexington entitled
"Stretch Energy Code" with the "Specialized Energy Code" for the purpose of regulating the design and
construction of buildings for the effective use of energy and reduction of greenhouse gas emissions, pursuant to the
entirety of 225 CMR 22 and 23 including Appendices RC and CC, including future editions, amendments or
modifications, a copy of which is on file with the Town Clerk; or take any other action in relation thereto.
(Inse�ted by the Select Boa�d at the r�equest of the Sustainable Lexington CoYnmittee)
DESCRIPTION: The 2021 Massachusetts Climate Act required the development of a new Municipal Opt-
in Specialized energy code (Specialized Code), in addition to updating the existing Stretch Code. The Stretch Code
is an above-code appendix to the state's base building energy code, designed to result in cost-effective
construction that is more energy-efficient than what is built under the base code. The Specialized Code
includes additional requirements above and beyond the Stretch Code, designed to ensure that new construction
and major renovations are consistent with a net-zero economy by 2050. This code is expected to help Massachusetts
meet its goal of net-zero emissions by 2050.
ARTICLE 27 AMEND FOSSIL FUEL BYLAW-COMPLIANCE WITH DOER REGULATIONS AND
GUIDANCE
To see if the Town will vote to make further amendments to, or replace, the Town's Fossil Fuel Bylaw, adopted
pursuant to Article 29 of the 2021 Spring Town Meeting (as previously amended), to be consistent with
Chapter 179 of the Acts of 2022 authorizing a demonstration program for municipal regulation of fossil
fuels in new construction, and the regulations or guidance adopted by the Massachusetts Department of
Energy Resources in accordance with that legislation; or act in any other manner in relation thereto.
(Inser�ted by the Select Boa�d at the�equest of the Sustainable Lexington CoYnmittee)
DESCRIPTION: The state's Climate Bill passed August 2022 includes authorization to implement a pilot proj ect
that authorizes ten communities to regulate fossil fuels in buildings if they have passed a Home Rule Petition
(which Town Meeting passed in 2021). On December 23, 2022, the Department of Energy Resources issued draft
regulations implementing these provisions in the Climate Bill. This Article is proposed to ensure the Town
has an opportunity to make changes to the Bylaw as adopted in 2021, and amended in Fall 2022, as needed to
align with the Department's regulations.
14
ARTICLE 28 AMEND GENERAL BYLAWS- TREE BYLAW-INCREASE PROTECTED TREE
LOOK-BACK PERIOD
To see if the Town will vote to amend Chapter 120 of the Code of the Town of Lexington, Trees, to lengthen the
"look-back"period for removal of protected trees; or to act in any other manner thereto.
(Inse�ted by the Select Boa�d at the�equest of the T�ee Cornmittee)
DESCRIPTION: Currently some property owners wait 12 months after trees are removed on their property before
applying for a demotion or maj or construction permit. At that point no fees or mitigation payments would be
assessed. This article will increase the look-back period to 3 6 months.
ARTICLE 29 AMEND GENERAL BYLAWS-TREE BYLAW- CHANGES TO TREE COMMITTEE
COMPOSITION
To see if the Town will amend Chapter 120 of the Code of the Town of Lexington, Trees to add Associate Members
to the Tree Committee; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the T�ee Committee)
DESCRIPTION To provide a pipeline of future Tree Committee members, this article will enlarge the Tree
Committee with the addition of two associate members.
ARTICLE 30 HUMANE PET STORE BYLAW CORRECTION
To see if the ToWn will vote to amend Chapter 9-7 of the Code of the Town of Lexington (Humane Pet Store
Bylaw) and Chapter 1-6 (Noncriminal Disposition) to conform the enforcement provision therein to
Massachusetts State Law with respect to enforcement; or act in any manner in relation thereto.
(Inse�ted by the Select Board)
DESCRIPTION: This article proposes a technical correction to the Humane Pet Store Bylaw passed by the 2022
Town Meeting to more specifically state the amount of fines required thereunder as required by State Law.
ARTICLE 31 FAIR TRADE RESTRICTIONS-FUR PRODUCTS (Citizen Petition)
To protect the health and Welfare of the inhabitants of this Town,this ordinance will restrict trade in fur products.
(I�se�ted by Dinesh Patel and 9 0�Yno�e�egiste�ed vote�s)
DESCRIPTION: Fur farms are reservoirs and transmission vectors for dangerous zoonotic diseases, including
SARS coronaviruses, that threaten public health, including in the Town of Lexington. In addition, the fur
production process is energy intensive and has a significant environmental impact, including air and water pollution,
and animals that are slaughtered for their fur endure tremendous suffering. Eliminating the sale of fur products in
the Town of Lexington will decrease the demand for these cruel and environmentally harmful products and promote
community health and well-being as well as animal welfare, and, in turn, will foster a more humane environment in
the Town and enhance the reputation of the Town.
Wellesley, Weston, Brookline, Plymouth and Cambridge have similar bans.
ARTICLE 32 DUNBACK MEADOW SEWER EASEMENT (Citizen Petition)
To see if the Town will vote to authorize the Select Board, with the approval of the Conservation Commission, to
grant permanent easements over Dunback Meadow Conservation Land to the owners of property bordering Bacon
Street in order to allow connections to the Town sewer system, and to authorize the Select Board to petition the
General Court for an act to permit such easements over conservation land, to the extent necessary, or act in any
other manner in relation thereto.
(Inse�ted by Ing�id Klimoff and 9 0�mo�e�egiste�ed vote�s)
15
DESCRIPTION: This article would start the process to permit properties on Bacon Street to connect to the Town
sewer system in the future. While there is a sewer line parallel to Bacon Street, there is a 20-foot-wide strip of
conservation land between the street and the sewer line. Crossing this strip of land requires approval from Town
Meeting, in addition to the Select Board, Conservation Commission, and possibly the state legislature. Without this
approval,these properties must continue to use private septic systems.
ZONING ARTICLES
ARTICLE 33 AMEND ZONING BYLAW- SPECIAL PERMIT RESIDENTIAL DEVELOPMENT
To see if the Town will vote to amend the Zoning Bylaw of the Town of Lexington to amend or replace the
provisions regarding Special Permit Residential Developments to encourage the development of residential
neighborhoods not otherwise allowed through conventional subdivisions; or act in any other manner in relation
thereto.
(Inse�ted by the Select Boa�d)
DESCRIPTION: The purpose of the article is to provide incentives for builders to choose to produce developments
that provide smaller homes, include affordable homes and create a variety of home building types not readily
available in Lexington, rather than conventional subdivisions. This article is the result of the work of the Select
Board's Special Permit Residential Development Zoning Bylaw Amendment Committee (Ad Hoc) which was
created in response to the 2018 Town Meeting vote to refer a citizen petition to amend this same zoning bylaw back
to the Select Board.
ARTICLE 34 AMEND ZONING BYLAW AND MAP-MULTI-FAMILY ZONING HOUSING FOR
MBTA COMMUNITIES
To see if the Town will vote to amend the Zoning Bylaw and Map to create districts for multi-family housing or
mixed-use developments by-right; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d)
DESCRIPTION: This article would comply with M.G.L. c. 40A § 3A by establishing zoning districts on the Zoning
Map and amending the Zoning Bylaw to permit multi-family housing and mixed-use developments with an as-of-
right approval process.
ARTICLE 35 AMEND ZONING BYLAW- SUPPLEMENTAL INCLUSIONARY HOUSING
REQUIREMENTS
To see if the Town will vote to amend the Zoning Bylaw to add stricter inclusionary housing requirements for
multi-family housing; or act in any other manner in relation thereto.
(Inser�ted by the Select Boar�d at the request of the Planning Boa�d)
DESCRIPTION: This article would require more inclusionary dwelling units in multi-family housing developments
if approved under Article 34.
ARTICLE 36 AMEND ZONING BYLAW AND MAP-CENTRAL BUSINESS DISTRICT
To see if the Town Will vote to amend the Zoning Map to rezone areas adj acent to the CB district into the CB
District; amend the Zoning BylaW to modify dimensional controls and parking standards in the CB District to allow
additional housing; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d)
DESCRIPTION: This article would move several properties adjacent to the Center Business (CB) District into the
district to facilitate consistent development. The properties proposed include the Meriam Street parking lot, areas
between that parking lot and the existing CB District used for parking or recreation, the medical building at 16
16
Clarke Street, and the adjacent residential property. It would also modify dimensional controls and parking
requirements to permit additional mixed-use development.
ARTICLE 37 AMEND ZONING BYLAW-ACTION DEADLINE FOR MAJOR SITE PLAN REVIEW
To see if the Town will vote to amend Section 9.5.4 of the Zoning Bylaw to extend the action deadline for Major
Site Plan Review applications; reference the Planning Board's Zoning Regulations; or act in any other manner in
relation thereto.
(Inser�ted by the Select Boa�d at the�equest of the Planning Boa�d)
DESCRIPTION: This article would extend the Planning Board's current 60-day application action deadline for
Major Site Plan Review applications.
ARTICLE 38 AMEND ZONING BYLAW-MINOR MODIFICATIONS TO APPROVED PERMITS
To see if the Town will vote to amend Sections 9.2 and 9.4 of the Zoning Bylaw to create a process for minor
modifications to proj ects that have received prior Board of Appeals or Planning Board approval; or act in any other
manner in relation thereto.
(Inse�ted by the Select Boar�d at the request of the Planning Board)
DESCRIPTION: This amendment would establish a process that would allow the Board of Appeals or Planning
Board to consider requests for minor modifications to proj ects that have received prior approval at a public meeting
without requiring a new public hearing.
ARTICLE 39 AMEND ZONING BYLAW-TECHNICAL CORRECTIONS
To see if the Town will vote to approve certain amendments to the Zoning Bylaw that are clerical in nature to
correct typographical errors, create consistency; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the Planning Boa�d)
DESCRIPTION: This article would not change the Zoning Bylaw in any substantive way, but would correct any
typos or errors discovered during the course of the public hearings for zoning amendments.
ARTICLE 40 AMEND SECTION 135-4.4 OF THE ZONING BYLAW-REDUCE RESIDENTIAL
GROSS FLOOR(Citizen Petition)
To see if the town will vote to amend Section 135-4.4 of the Zoning Bylaw to reduce the maximum allowable
residential Gross Floor Area; or to act in any other manner in relation thereto.
(Inse�ted by Matthew Daggett and 9�no�e�egiste�ed vote�s)
DESCRIPTION: The purpose of this article is to reduce the maximum allowable residential Gross Floor Area
limits adopted at the 2016 Annual Town Meeting.
17
And you are directed to serve this warrant seven days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant, with your doings thereon, to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 23rd day of January 2023.
Jill I. Hai, Chair Select Board
Joseph N. Pato
Suzanne E. Barry of
Douglas M. Lucente
Mark D. Sandeen Lexington
A true copy,Attest:
Constable of Lexington
18
TOWN MEETING MEMBERS AS OF JANUARY 17 2023
For most current list,go to: https://www.lexin�tonma.�ov/624/Electec�Town-State-Officials
AT LARGE MEMBERS Term Ex�i�es 2025 Te�m Ex�ires 2025
Michael J.Barrett,7 Augustus Rd. Matthew Cohen,29 Tower Rd. Nyles Nathan Barnert, 142 Worthen Rd.
Suzanne E.Barry, 159 Burlington St. Matthew P.Daggett, 11 White Pine Ln. Linda Boardman Liu, 18 Belfry Ter.
Deborah J.Brown,47 Robinson Rd. Rita B.Goldberg, 10 Independence Ave. Lawrence Chan, 10 Hilltop Ave.
Michelle Ciccolo,50 Shade St. Ajay T.Joseph,46 Golden Ave. Wendy Manz,3 Captain Parker Arms,#24
Jill L Hai,6 Highland Ave. Ricki Pappo, 16 Blossomcrest Rd. Gerald Paul,43 Highland Ave.
Douglas M.Lucente, 17 Vine Brook Rd. Emilie Rinard Webster,7 Lexington Ave.
Joseph N.Pato,900 Massachusetts Ave. Betsey Weiss,8 Dover Ln. Kathryn A.Roy,382 Marrett Rd.
Mark Sandeen,10 Brent Rd. *Sarah S.Daggett, 11 White Pine Ln. Sandra J.Shaw,51 Wachusett Dr.
*Carolyn M.Goldstein, 10 Peacock Farm Rd. *Heather Lynn Hartshorn,62 Farmcrest Ave.
Precinct 1 *Jeffrey C.Howry,5 Bennett Ave.
Te��t Ex�i�es 2023 Precinct 5
John C.Bartenstein,46 Sanderson Rd. Precinct 3 Te�rn Ex�i�es 2023
James C.Luker,26 Rindge Ave. Te�m Ex�i�es 2023 Nancy Corcoran-Ronchetti,340 Lowell St.
Noah S.Michelson,45 Circle Rd. Bronte M.Abraham,22 Hudson Rd. Judith A.Crocker,5 Currier Ct.
Margaret Muckenhoupt,19 Whipple Rd. Cynthia E.Arens,7 Kitson Park Dr. Anthony G.Galaitsis,7 Burroughs Rd.
Delanot Bastien,2002 Main Campus Dr. Steven B.Kaufman, 116 East Emerson Rd.
John F.Rossi,40 Arcola St. Steven P.Heinrich, 11 Potter Pond Pamela B.Lyons,51 Grant St.
Bella D.Tsvetkova,42 Lowell St. Henry S.Lau,3215 Main Campus Dr. Lin Xu, 117 Vine St.
Albert P.Zabin, 1 Page Rd. Rena Maliszewski,310 Concord Ave. Lily Manhua Yan,46 Courtyard Pl.
Amelia Snow O'Donnell,5 Stonewall Rd.
Te�m Expi�es 2024 Stanley Yap,30 April Ln. Te�rn Expi�es 2024
Sandhya Beebee, 10 Page Rd. Anil A.Ahuja,7 Leonard Rd.
Robert William Cunha, 10 Stevens Rd. Term Expi�es 2024 Robert Balaban,22 Leonard Rd.
Tanya J.Gisolfi-McCready,22 Cliffe Ave. Joshua F.Apgar,31 Barberry Rd. Sarah E.Higginbotham,21 Byron Ave.
Yifang Gong,23 Rawson Ave. Edward F.Dolan,66 Potter Pond Salvador Alexander Jaramillo,425 Waltham St.#13
Janet M.Kern,72 Lowell St. Letha MS Prestbo,470 Concord Ave. Aneesha Karody,3 8 Maple St.
Carol J. Sampson,8 Brandon St. Robert Rotberg, 14 Barberry Rd. Rita Pandey, 102 Maple St.
Judith L.Zabin, 1 Page Rd. Michael J. Schanbacher,516 Concord Ave. Marc A.Saint Louis,5 Brookwood Rd.
Prashant Singh,65 Munroe Rd.
Te�m Expi�es 2025 Te�rn Expi�es 2025
Lois Angelo, 11 Spencer St. Te�m Expi�es 2025
Irene Margaret Dondley,22 Leonard Rd.
Larry D.Freeman,218 Lowell St. Courtney McCollum Apgar,31 Barberry Rd. Marilyn M.Fenollosa, 10 Marshall Rd.
Stephanie Hayes Hsu,9 Locke Ln. Sallye F.Bleiberg,960 Waltham St.#170
Hongbin Luo, 1 Cherry St. Christopher B.Buenrostro,59 Potter Pond Andrew Friedlich,22 Young St.
Eric Jay Michelson,45 Circle Rd. Thomas Ramiro Diaz,3409 Main Campus Dr. Jerold S.Michelson,3 Clyde Pl.
Valerie G.Overton,25 Emerson Gdns Jeanne K.Krieger,44 Webster Rd. Melanie A.Thompson,360 Lowell St.
Katherine E.Reynolds, 114 Lowell St. Glenn P.Parker, 186 Spring St. M.Masha Traber, 106 Maple St.
Franklin E. Smith,7 Potter Pond John Zhiqiang Zhao, 10 Cooke Rd.
Precinct 2 *Norman P.Cohen, 1010 Waltham St.#291
Te�rn Expi�es 2023 *Andrew Zoltan Juhasz, 12 Barberry Rd. Precinct 6
Avram S.Basl�in,43 Carville Ave. Ter�m Ex�i�es 2023
Charles Hornig, 18 Bacon St. Precinct 4 Thomas C.Barry, 159 Burlington St.
Paul H.Lapointe,224 Follen Rd. Te�m Expir�es 2023 Jonathan Andrew Himmel,66 Hancock St.
Mark Allan Manasas,6 Bennett Ave. Alessandro A.Alessandrini,32 Slocum Rd. Morton G.Kahan,44 Hancock St.
Barry Orenstein,132 Follen Rd. Innessa Anne Manning,46 York St.
Michael P.Boudett,39 Prospect Hill Rd.
Juan Matias Stella,5 Moon Hill Rd. -�-Norman P.Cohen,33 Forest St.#309 Bridger E.McGaw,89 Meriam St.
Jonathan E.Suber,56 Taft Ave. Dinesh Patel,22 Brent Rd.
Kathryn R.Colburn,49 Forest St. Ryan Samuel Wise,8 Berwick Rd.
Te�rn Expi�es 2024 Katie Ponty Cutler, 115 Kendall Rd.
Marian A.O.Cohen,8 Plymouth Rd. Nancy Ann Shepard,2 Baskin Rd. Term Ex�i�es 2024
Barbara Katzenberg,37 Moon Hill Rd. Ruth S.Thomas, 10 Parker St. Jodia L.Finnagan,5 Keeler Farm Way
Peter B.Lee,770 Waltham St. Edmund C.Grant,27 Grove St.
Syed A.Rizvi,23 7 Worthen Rd.E Te�m Ex�i�es 2024 Jyotsna Kakullavarapu,5 Diamond Rd.
Kenneth J.Shine,7 Ellis St. Laura Champneys Atlee,6 Rowland Ave. Brian P.Kelley,44 Grant St.
Rita Vachani,75 Blossomcrest Rd. Gloria J.Bloom, 17 Loring Rd. Deepika Sawhney,6 Porter Ln.
Amy Karen Weinstock,33 Dawes Rd. Robert N.Cohen, 10 Grassland St. Taylor Carroll Singh,40 Hancock St.
Eileen S.Jay, 191 Waltham St. Vinita Verma,3 Graham Rd.
Charles W.Lamb,55 Baskin Rd.
Kathleen M.Lenihan,60 Bloomfield St.
Jennifer Richlin,36 Sherburne Rd.
*New Candidates fo�2023 Annual Town Election
�Moved/Rep�ecincted
19
TOWN MEETING MEMBERS AS OF JANUARY 17 2023
For most current list,go to:https://www.lexin�tonma.�ov/624/Electec�Town-State-Officials
Te�m Ex�i�es 2025 Te�m Ex�i�es 2025
Sara G.Bothwell Allen, 158 Burlington St. Victoria C.Buckley, 18 Bates Rd.
Margaret L.Counts-Klebe,8 Hancock Ave. Margaret E.Coppe,202 Katandin Dr.
Andrea J.Fribush,61 East St. Margaret S.Enders, 11 Kimball Rd.
Frederic S.Johnson,4 Stetson St. Alix O'Brien Fox,5 Hillside Ter.
Dawn E.McKenna,9 Hancock St. Betty J.Gau,64 Ward St.
Deborah Cohen Strod, 10 Thoreau Rd. Alan Mayer Levine,54 Reed St.
Eran Cohen Strod, 10 Thoreau Rd. Sudhir Ranjan, 155 Reed St.
Precinct 7 Precinct 9
Te�rn Ex�i�es 2023 Te�rn Ex�i�es 2023,
Sara Cuthbertson,541 Bedford St. Alice J.Adler, 10 Nickerson Rd.
Harry Clarke Forsdick,46 Burlington St. Mark Valerian Andersen,2400 Massachusetts Ave.
Pam Hoffman,4 Rangeway Susan M.Buckley Kingsbury,9 Middle St.
Samita A.Mandelia,59 Harding Rd. Jeanne P.Canale,29 Shade St.
Raul Marques-Pascual,4 John Benson Rd. Ethan P.Kiczek,26 Tufts Rd.
Tina M.McBride,45 Turning Mill Rd. Suzanne D.Lau, 18 Phinney Rd.
Umesh Shelat,34 James St. Lisah Susan Schmidt Rhodes,482 Marrett Rd.
Michael E. Schroeder,2 Welch Rd.
Te�rn Ex�i�es 2024
Marsha E.Baker,46 Burlington St. Te�rn Expi�es 2024
Philip K.Hamilton,23 Fifer Ln. Hemaben P.Bhatt,8 Jean Rd.
Stacey A.Hamilton,25 Robinson Rd. Scott A.Bokun, 15 Middleby Rd.
David G.Kanter,48 Fifer Ln. Richard L.Canale,29 Shade St.
Ravish Kumar,7 Calvin St. Mollie K.Garberg,16 Cary Ave.
Leonard J.Morse-Fortier,20 Bernard St. Kimberly Ann Hensle-Lowrance,23 Tufts Rd.
Pamela C.Tames,26 Bertwell Rd. Philip T.Jackson,50 Shade St.
Thomas R.Shiple, 18 Phinney Rd.
Te�rn Ex�i�es 2025
Christian L.Boutwell,22 Burlington St. Te�rn Expi�es 2025
Mary Burnell,4 Eaton Rd. Victoria Lawrence Blier,41 Shade St.
Patricia Elen Costello,9 Preston Rd. Scott Foster Burson,5 Willard Cir.
Robert K.Creech,2 Grimes Rd. Rodney Cole,80 School St.
Mary Causey Hamilton,23 Fifer Ln. Thomas O.Fenn, 15 Shade St.
Vikas Kinger, 13 Donald St. Vineeta Kumar, 14 Munroe Rd.
Robert D.Peters,43 Fifer Ln. Janet M.Perry, 16 Ellison Rd.
*Benjamin Charles Lees,57 Gleason Rd. *Shireen Ahmed,393 Lincoln St.
*Todd O.Burger,386 Lincoln St.
Precinct 8 *Diana J.Donovan, 112 Shade St.
Te�rn Expi�es 2023
Robert M.Avallone,21 Constitution Rd.
Elizabeth R.Barrentine, 100 Bedford St.
Lauren Deems Black, 143 Bedford St.
Shailesh Chandra, 10 Childs Rd.
Gang Chen,24 Bellflower St.
Andrei Radulescu-Banu,86 Cedar St.
Wendy S.Reasenberg,16 Garfield St.
Te�rn Expi�es 2024
Lin D.Jensen, 133 Reed St.
Brielle A.MK.Meade, 17 Manning St.
James Arthur Osten,8 Revere St.
Sanjay Padaki,46 Ward St.
Danhua Pan,34 Balfour St.
Jessie Steigerwald, 143 Cedar St.
Weidong Wang,59 Reed St.
*New Candidates fo�2023 Annual Town Election
�Moved/Reprecincted
20
Town of Lexington, MA 02420
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Table of Contents ��
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The budget document outlines the Town s financial plan as recommended by the
Select Board. Both the operating and capital budgets are contained in this �
document. The effective period of this budget is from ]uly 1, 2023 to _d -
June 30, 2024. ��"'�
B u d et-I n-B ri ef
g
Report of the Town Manager
The Budget Message is a letter to the Select Board from the Town Manager in support of the
enclosed budget recommendations. The letter provides an overview of the operating and
capital budget, identifies significant budget issues, and explains the Town Manager's rationale
for budget recommendations.
Section I: Budget Overview
The Budget Overview contains several summary tables, which display the schedule of the
FY2024 budget process, expenditure and revenue history, and a detailed summary of
proposed appropriations for the coming fiscal year.
Budget Process
Summary of Revenues and Expenditures I-1
Program Summary I-2
Section II: Revenues
The Revenue section contains a narrative description of revenue sources followed by a series
of tables that displays a detailed summary of actual and projected revenues.
Description of Revenues II-2
Detailed Bud et Information
g
Section III: Program 1000: Education
1000 Education Program III-1
1100 Lexington Public Schools III-2
1200 Minuteman Regional High School III-18
Section IV: Program 2000: Shared Expenses
2000 Sha red Expenses IV-1
2100 Employee Benefits IV-3
Z200 Property & Liability Insurance IV-8
2300 Solar Producer Payments IV-10
2400 Debt Service IV-12
2500 Reserve Fund IV-14
2600 Public Facilities IV-17
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
1
Section V: Pro ram 3000: Pu bl ic Works
g
3000 Public Works V-1
3000 - 3500 DPW Su m ma ry V-3
3100 DPW Administration and Engineering V-8
3200 Highway V-12
3300 Public Grounds V-16
3400 Environmental Services V-20
3600 Water Enterprise V-25
3700 Sewer Enterprise V-29
Section VI: Program 4000: Public Safety
4000 Pu bl ic Safety VI-1
4100 Law Enforcement VI-3
4200 Fi re & Rescue VI-8
Section VII: Program 5000: Culture and Recreation
5000 Cu Itu re a nd Recreation VII-1
5100 Cary Memorial Library VII-3
5200 Recreation and Community Programs VII-9
Section VIII: Program 6000: Human Services and Health
6000 Human Services and Health VIII-1
6100 - 6200 Administration, Veterans' Services, Youth and Family VIII-2
Services, Senior Services and Community Programs, and
Transportation Services
6500 Health VIII-8
Section IX: Program 7000: Land Use, Housing and
Development Department
7000 Land Use, Housing and Development Department IX-1
7100 - 7400 Su m ma ry IX-3
7110 Building and Zoning IX-11
7120 Administration IX-15
7130 Conservation IX-17
7200 Pla n n i ng IX-21
7300 Economic Development IX-25
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
2
Section X: Pro ram 8000: General Government
g
8000 General Government X-1
8100 Select Board X-2
8200 Town Manager X-6
8300 Town Com m ittees X-11
8400 Finance X-13
8500 Town Clerk X-18
8600 Innovation &Technology X-22
FY2024 Capital Improvement Budget & Financing Plan
Section XI: Capital Investment
FY2024 Capital Improvement Budget & Financing Plan XI-1
Section XII: Appendices
Appendix A: Program Improvement Request Summary A-1
Appendix 6: Budget Information
Budget Bylaw 6-1
Appendix C: Financial Information
Summary of Town Fund Balances C-##
Summary of Revolving Fund Balances C-##
Stabilization Fund History C-##
Summary of Reserve Fund Transfers C-##
Budgeted Full-Time Employee (FTE) Levels C-##
Lexi ngton Reti rement System C-##
Snow a nd Ice H istory C-##
CPA Summary C-##
Appendix D: Glossary D-1
Acknowledgments
Preparing a budget document with this level of detail is a significant undertaking. I would like to
express my appreciation to Superintendent of Schools ]ulie Hackett, Assistant Superintendent for
Finance and Administration David Coelho, as well as the Senior Management Team and board and
committee members who contributed to the development of this budget. I would like to specifically
acknowledge Town Accountant Krista Murphy, Director of Assessing Robert Lent, Management Analyst
James Robinson, Human Resources Director Anne Kostos, and Deputy Town Manager Kelly Axtell for
their work in preparing the many facets of this document. In addition, the completion of the Town
Manager's Preliminary Recommended Budget and Financing Plan is due directly to the analysis and
extraordinary efforts of Assistant Town Manager for Finance/Comptroller Carolyn Kosnoff and Budget
Officer Katharine Labrecque.
�ames�. Malloy, Town Manager
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
3
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James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
.]anuary 20, 2023
The Honorable Select Board, Appropriation Committee and Capital Expenditures
Committee:
I am hereby submitting the FY2024 Town Manager's Preliminary Budget and Financing Plan for your
review. Our primary goal has been to develop a budget and financing plan that maintains a high level
of municipal and school services while remaining sustainable for the community in the long term. We
strive to articulate this plan in a transparent manner through the leadership actions, behaviors and
visions of the Select Board and various policy and advisory committees.
A Sustainable Budget: Budgets are about priorities and should be strategic in explaining what we
do, why we do it, when we do it, and how we propose to invest the resources of our taxpayers to
achieve the results our community desires. While focusing on long-term priorities sometimes takes a
back seat to the immediate demands placed on Town officials, it is important to strike a balance among
competing demands. We hope this document is helpful in this regard.
It should be acknowledged that the Town has weathered many challenges through the past three fiscal
years, yet we remain in a solid financial position due to conservative budgeting and strong fiscal
management. FY2024 will be particularly difficult due to inflationary pressure on goods and services
including increasing wages, and rising healthcare premiums, energy, and refuse disposal costs, all of
which had a significant impact on this FY2024 Recommended Budget. The Town also continues to
experience supply chain delays and increasing costs for contract labor. The School Department is
experiencing challenges with post pandemic learning loss and special education needs. This budget was
developed around these challenges, and we expect the Town will maintain a sound financial position
leading up to and throughout FY2024.
Revenues for FY2024 are expected to remain stable and we expect a modest amount of new growth
from commercial development. While this modest level of revenue may not allow for program
improvements in FY2024, it is sufficient to maintain contractual obligations and current levels of
service. Importantly, new commercial growth will allow the Town to maintain financial policies and
goals that address long-term liabilities and capital needs.
This Preliminary Budget is balanced and based on a 3.9% increase in revenue as projected in the
Town's Revenue Allocation Model which has been used by the Town for the past two decades to
ensure a fair distribution of new revenues to the School and Municipal sides of Town government. This
provides funding for the School Department at $133,238,358 for FY2024, an increase of $4,983,911
over the FY2023 budget. The Municipal budget is $47,191,058, an increase of $1,750,442 over the
FY2023 budget. This budget also recommends the use of $395,272 from free cash to offset an
i
extraordinary increase in curbside sanitation collection costs, which will not be included in FY2025 or
subsequent years.
In addition to the budget presented here, the Town continues to utilize $9.9 million in Federal funds
that were directly allocated to Lexington via the American Rescue Plan Act (ARPA). This federal grant
funding is allocated by the Lexington Select Board, these funds must be obligated by end of calendar
year 2024 and fully expended by the end of calendar year 2026. The Board has committed to utilize
this funding to support economic recovery, maintain public health and safety and assist those residents
and businesses disproportionately impacted by the pandemic.
A Transparent Budget: In preparing this Preliminary Budget, Town and School department staff
strived to create a document that presents the budget in a manner that meets the requirements and
expectations of our boards, committees, Town Meeting members and residents. The best way to
explain Town operations, in depth and for the critical eye, is for Town officials to be transparent in
everything we do. This FY2024 Preliminary Budget proposes $273 million in General Fund spending,
$33 million in Enterprise Fund spending, $4 million in Revolving Fund spending and $42 million in
capital projects.
We believe this document is comprehensive enough so that readers understand where Town revenue
comes from and what they are spent on, yet succinct enough that the details are not overwhelming.
Staff and I will continue to endeavor to improve not only this document, but the budgeting process and
will continue to strive to provide improvements and welcome comments and suggestions in order to
provide a better communicated budget in the future.
The operating and capital budget the Board recommends to Town Meeting is the single most important
policy document considered each year, as the budget is the one-year spending plan based on the
Board's strategic priorities. It reflects many competing interests, but in the end has been, and should
continue to be, a reflection on what is best for the Town as a whole.
As always, the Senior Management Team and I remain committed to working with the Select Board,
School Department and financial committees in striking a balance in the allocation of projected
revenues for Town services, educational programs and capital improvements. We look forward to
working with you to address the Town's challenges in the coming years.
I want to acknowledge and thank the work and effort that Carolyn Kosnoff, Assistant Town Manager
for Finance and Katharine Labrecque, Budget Officer have contributed to this document and the entire
budget process, along with the entire Senior Management Team and other staff of the Town.
Very tru ly you rs,
James J. Malloy
Town Manager
ii
Prel i m i na Bud et - In Su m ma
rY J rY
This budget, as submitted, is balanced given the revenue assumptions shown in Section II of this
document, and presented at Financial Summit III and subsequently updated.
Town Manager's Overall Recommendations
In light of the goals and priorities of the Select Board and the discussions at Fiscal Summits I II & III,
this preliminary budget includes the following key recommendations:
• Municipal and School Department Revenue Allocations - At Financial Summit III, a
Revenue Allocation Formula was presented which projected an available funding increase of
3.6%. This figure was recently refined and the allocation to both Town and School increased to
3.9%. The Town Manager's recommended budget, including recommended program
improvements, fully expends the allocation for municipal services. The Superintendent of
Schools' recommended budget fully expends the allocation for the schools.
• Municipal Program Improvement Requests (PIR's) - While FY2024 revenues are
expected to increase modestly, several contractual expenses are increasing at a faster rate than
revenue, which results in little to no funding for discretionary program improvements in FY2024.
Senior managers submitted a total of $1,516,404 in municipal program improvement requests,
of which $189,727 are being recommended in the General Fund. The programs selected for
funding are either one-time in nature (not ongoing expenses), critical for maintaining services,
or mandated by the State. In some cases, the Town Manager has recommended minor
reductions to department budgets in other areas to allow for funding these critical or mandated
programs. Additional program improvements are recommended if they are outside the General
Fund and will be covered with Enterprise or Revolving Fund revenues.
• Capital Budget - This Preliminary Budget includes recommendations for $42.1 million in
capital projects, including those identified as priorities by the Select Board, as well as the typical
capital programs included in the capital plan in order to maintain the Town's infrastructure. Of
this amount, $29.3 million is sourced from available funding sources, such as the tax levy, user
charges, Free Cash and Enterprise retained earnings, the Community Preservation Act (CPA),
and other funds. The remaining amount will be debt financed, all of which will be within the
limits of Proposition 2�/2.
• Reduced Reliance on Free Cash for Operating Budget - In FY2023, the Town completed a
5-year transition of eliminating the use of Free Cash to support the operating budget. This is
down from $3.74 million in FY2019, $2.9 million in FY2020, and $2.2 million in fiscal years 2021
and 2022 and $700,000 in FY2023. Implementation of this fiscal guideline has begun showing
results by increasing funds available for cash capital, thereby reducing within levy debt service
service resulting in greatly reduced interest costs. Despite this guideline, the FY2024 Preliminary
Budget proposes to use $395,272 in Free Cash to support the extraordinary increase in the
town's proposed curbside sanitation collection contract, and a one-time $30,000 expense for
conducting a municipal salary study for non-represented employees. The Town does not intend
to use Free Cash for operations i n FY2025.
• Dedicated Tax Levy for Capital Stabilization Fund (CSF) - The Town has utilized the CSF
over the last several years to create stability in the Town's obligated debt service, and has
reaffirmed the intention to continue this practice in the coming years. The FY2024 budget
includes the implementation of a fiscal guideline adopted in 2022 to dedicate new tax levy
growth from specific properties (PSDUP & Hartwell Redevelopment) to increase reserves for
future capital projects, specifically, the High School construction project. In FY2023,
$1,733,137 was transferred to the CSF from the tax levy under this new guideline. That
iii
amount continues into FY2024 and is anticipated to grow once new levy growth for the targeted
properties is calculated for FY2024. Fall 2023 Special Town Meeting will be asked to transfer
that further amount to the CSF. This funding will provide a sustainable funding source that will
mitigate a portion of the new high school debt service costs.
• Dedicated Tax Levy for Retirement Fund (CSF) - In FY2023 Takeda, a large
pharmaceutical company in Lexington changed its tax strategy to no-longer claim a personal
property tax exemption. This resulted in $1.06M in unanticipated new tax revenue. This new
revenue was dedicated to the Town's Retirement Fund for FY2023 via a supplemental
appropriation at the Fall 2022-3 Special Town Meeting. This budget proposes to continue
ded icati ng th is ongoi ng revenue to the Reti rement Fu nd i n FY2024, pl us the i ncrementa I g rowth
of 2.5% for a total of$1,086,500. Continuing to allocate this revenue to the Retirement Fund in
future years will allow the Town to remain on schedule to reach full-funding in FY2030.
• Appropriate into Special Education Stabilization (SPED) Fund - In FY2022 Town
Meeting appropriated $500,000 from the Special Education Stabilization Fund to support School
Operations during a period of operating uncertainty due to the pandemic. None of these funds
were utilized and therefore reverted to Free Cash as of June 30, 2022. This budget proposes to
appropriate $500,000 of Free Cash back into the Special Education Stabilization Fund for future
unanticipated or extraordinary expenses in Special Education, which will bring the balance in the
fund to approximately $1.Z million. This funding may be allocated in future budget cycles by a
vote of Tow n M eeti n g.
• Establish and Appropriate into Special Education (SPED) Reserve Fund - In 2016 the
Municipal Modernization Act enacted Chapter 40, Section 13E of the Massachusetts General
Laws allows the establishment of a Special Education Reserve Fund. This fund is limited in size
to 2% of annual Net School Spending as defined by the Department of Elementary and
Secondary Education (DESE). This Reserve Fund is more flexible than a Stabilization Fund as
funds may be appropriated by affirmative vote of the School Committee and Select Board at any
point during the fiscal year. Given current challenges at the School Department, this budget
recommends establishing a SPED Reserve Fund and appropriating $750,000 of Free Cash into
said fund to be used for unanticipated special education expenses that arise during FY2024.
This is a continuing balance fund and any unspent appropriation will carry forward into future
fiscal years.
• Health Department Organizational Change - In FY2022 the Town Manager conducted an
organizational study of the Municipal department structure. A primary recommendation of that
study was to separate the Health Department from Land Use, Health & Development to a
stand-alone department. The study further recommended that the Health Director position
being upgraded to a member of the Senior Management team. This change is reflected in the
FY2024 proposed budget, under Section VIII, Program 6500. The Land Use Health &
Development Department has been renamed the Land Use Housing & Development
Depa rtment.
• Unallocated Revenues - In planning the proposed operating and capital budget, there are
unknowns in revenue projections (e.g., State Aid), proposed operating budgets (e.g., employee
benefits/health insurance), certain capital project estimates, as well as potentially competing
priorities of the Select Board, School Committee and the financial committees. This preliminary
budget provides $750,000 in unallocated funds (Free Cash) that can be directed towards any of
these purposes during the review and vetting process.
iv
Select Boa rd Priorities
This preliminary FY2024 budget is responsive to many of the priorities identified by the Select Board
during its annual goal-setting meetings, and in response to needs arising throughout the year,
including:
• Sustainability: Departments have continued to implement the Select Board's electric vehicle
pol icy, a nd have factored i ncreased costs i nto pla n ned veh icle pu rchases for the Faci I ities, Pu bl ic
Works and Police Departments.
• Solar Canopies: In FY2023, Town Meeting approved the debt authorization for the
construction of a new Police Station at 1575 Massachusetts Avenue. This budget recommends
the addition of solar canopies over the Municipal Parking lot behind the new Police Station and
Cary Memorial Building. The Town will own the solar panels and expects to generate enough
electricity to offset the energy expenses of the new Pol ice Station.
• Capital Improvement Planning: From 2020-2021 the Department of Public Facilities (DPF)
conducted an evaluation of the Town's building-related capital assets. This study produced a
detailed report on the current condition of DPF assets, including a 20-year Master Plan and
schedule for renovating or replacing all town buildings and related systems. The FY2024 budget
includes preliminary steps to address priorities in this long term plan such as site study for the
East Lexington Fire Station and preliminary design and engineering work for the Stone Building
and 173 Bedford St. This budget also continues to plan for a large-scale reconstruction or
renovation of Lexi ngton H ig h School i n the next 3-5 yea rs.
• Maintain Public Access Television: This budget includes a partial funding of the LexMedia
contract from the tax levy. As local subscriptions to cable television continue to decline,
revenues to the Town's PEG Access Fund have declined. Projections indicate that continuation
of Public Access Television will no longer be possible without General Fund support. This budget
allocates $100,000 of tax levy support to maintain current levels of service. This amount of
General Fund support is expected to increase in future budget cycles.
• Pedestrian, Bicycle and Vehicle Safety on Town Roads: Overall, $5,108,312 is
recommended for the construction of new Sidewalks; existing Sidewalk Improvements; and
Street Improvements.
• Fiscal Stability: This budget implements fiscal guidelines discussed above to dedicate a
portion of the tax levy to the CSF to align with long-term capital spending, and to the
Retirement Fund to continue to address the Town's unfunded liabilities.
v
Budget H ig hl ig hts
This document includes General Fund operating budgets, the Capital budget, Enterprise Fund budgets
and proposed Community Preservation Act funded projects.
A comparison of the FY2023 appropriated budget to the FY2024 recommended General Fund budget is
shown below.
Table 1 FY2024
FY2023 Recommended %
Appropriated Budget $ Change Change
Lexington Public Schools $ 128,254,447 $ 133,238,358 $ 4,983,911 3.9 %
Minuteman High School $ 3,223,898 $ 3,505,042 $ 281,144 8.7 %
Shared Expenses $ 65,846,454 $ 68,525,440 $ 2,678,985 4.1 %
Municipal Departments $ 44,812,553 $ 46,934,383 $ 2,121,830 4.7 %
Cash Capital-Tax Levy and � 14,251,037 $ 15,078,033 $ 826,997 5.8 %
Ava�lable Funds
Other* $ 8,057,163 $ 6,169,533 $ 1,887,630 23.4 %
Total - General Fund Only $264,445,552 $ 273,450,788 $9,005,235 3.4 %
*Other captures Unallocated revenue,contributions to the Capital Stabilization and OPEB Trust Funds, and
various other expenses.
Prel i m i na Bud et a nd Fi na nci n Pla n
rY J J
To facilitate review of this document, some of the salient aspects of this budget are highlighted below:
1. FY2024 Projected Revenues
• Revenue Projections(Section II) - General Fund operating revenues are projected to
increase by $9,005,235 or 3.4% over FY2023 estimated revenues. Lexington's projected and
actual revenue growth for prior years is shown below:
Pro�e� Actual Pro�e� Actual
FY2024 3.4% FY2018 4.6% 6.6%
FY2023 3.9% FY2017 2.8% 3.3%
FY2022 7.0% 7.2% FY2016 4.2% 6.8%
FY2021 3.6% 2.5% FY2015 3.6% 2.6%
FY2020 3.5% 3.4% FY2014 6.9% 9.4%
FY2019 3.6% 3.6% FY2013 4.7% 4.7%
• Revenue A/location Mode/- Each year, the Town Manager recommends the allocation of
projected revenues that can be applied to fund the operating budget in the next fiscal year.
This model was developed in 2006 by the Town Manager, Assistant Town Manager for
Finance and Superintendent of Schools and is reviewed annually. The FY2024 model was
reviewed by the Select Board, financial committees and School Committee at Financial Summit
III, and was subsequently updated in ]anuary 2023 to allocate an additional $484,828 in
revenue between the Town and School. The final model projected $6.73 million in net new
revenue to be allocated, which represents a 3.9% increase compared to budgeted amounts
from the prior year.
vi
The amounts shown in this Preliminary Budget and Financing Plan represent the Town
Manager's recommended FY2024 budget for municipal operations and Superintendent of
School's recommended FY2024 budget, inclusive of benefits for new employees. The
Superintendent's budget is pending review and adoption by the School Committee. All
budgets are pending review and adoption by the Select Board.
• New Revenue: Refuse Collection Revolving Fund - This Preliminary Budget proposes
implementing a fee for collection and disposal of bulky items and white goods. In prior years,
collection and disposal of these large items was included in the Town's Refuse Collection
budget with regular curbside collection at no additional cost to the user. However, the
proposed increase for refuse collection and disposal in FY2024 is extraordinary and
necessitates a change in services. Creating a Refuse Collection Revolving Fund will allow
the Town to pass-through the collection and disposal expense for large items to the user.
Fees would be set a level that would cover the Town's contracted expense, plus a small
administrative fee. The final refuse and recycling collection contract is under negotiation and
will be determined in the coming weeks. The budget for the new Refuse Collection Revolving
Fund can be found in Section V: Program 3400 - Environmental Services.
• Future Revenue Considerations- While not included in this preliminary Budget, staff and
the Select Board continue to examine options for creating a Stormwater Enterprise Fund
to be fu nded by a Stormwater Ma nagement Fee. The Town is expend i ng a pproxi mately
$2,500,000 annually as part of the capital and operating budgets to improve and maintain
drainage townwide, to comply with its National Pollution Discharge Elimination system
(NPDES) permit, and manage the stormwater regulations, in addition to over 1.5 FTE of
Engineering staff time. Stormwater management is an important local, state and national
concern. While Lexington's NPDES permit was based on the original 2003 issuance,
regulation levels have increased and we are now under new EPA regulations which are much
more prescriptive and stringent. Capital and operating budget impacts will increase as the
NPDES permit continues and our infrastructure continues to age. In anticipation of this
mandated program and the ever-increasing costs of managing stormwater, a number of
municipalities nationwide have instituted a Stormwater Management Fee, including at least 21
in Massachusetts. Over the last several years, staff have presented the Select Board with a
preliminary framework, fee options, and implementation timeline for a new Stormwater
Enterprise Fund. The Town expects to seek public input on the framework and further refine
plans over the coming months, and intends to have a recommendation prepared for the 2023
Fall Special Town Meeting.
2. Departmental Budget Summary
a. Section III of this document reflects the School Department operating budget proposed by
the Superintendent of Schools summarized in the table shown below:
FY2024 �
Su peri ntendent s
FY2023 Recommended %
Lexington Public Schools Appropriation Budget $ Change Change
Compensation/Expenses $ 128,254,447 $ 133,238,358 $ 4,983,911 3.89%
The Superintendent's proposed budget, presented to the School Committee on
January 3, 2023, can be found on the School Department Website at •
.
. . . - - - - -
vi i
b. Section IV of this document includes all Shared Expenses. Overall, Shared Expenses are
increasing by $2,678,985 or 4.1%.
A summary table of Shared Expenses is shown below:
FY2024
FY2023 Recommended %
Shared Expenses Appropriated Budget $ Change Change
Contributory Retirement $ 9,219,250 $ 9,984,800 $ 765,550 8.30 %
Employee Benefits $ 32,743,388 $ 34,707,101 $ 1,963,712 6.00 %
Unemployment $ 200,000 $ 200,000 $ — — %
Workers Compensation $ 625,000 $ 500,000 $ (125,000) (20.00) %
Property & Liability Insurance $ 895,000 $ 992,000 $ 97,000 10.84 %
Uninsured Losses $ 200,000 $ 200,000 $ — — %
Solar Producer Payments $ 390,000 $ 390,000 $ — — %
Within-Levy Debt Service* $ 7,254,509 $ 6,851,036 $ (403,473) (5.56) %
Reserve Fund $ 1,250,000 $ 750,000 $ (500,000) (40.00) %
Facilities Department $ 13,069,307 $ 13,950,503 $ 881,196 6.74 %
Total $ 65,846,454 $ 68,525,440 $ 2,678,985 4.07 %
*This is gross within-levy debt service,excluding any use of the Capital Stabilization Fund and other reserve
accounts.
c. Sections V to X of this document include the recommended budgets for each municipal
department. Municipal department managers initially submit level-service budget requests. A
level-service budget is defined as the funds necessary to replicate the current level of services
provided and to meet all legal requirements, including collective bargaining requirements and
State or federal mandates. Any increases proposed beyond level-service are shown in each
departmental budget as Program Improvement Requests (PIRs) submitted by the Department
manager for evaluation by the Town Manager. A table of requested Program Improvements
Requests can be found in the Appendix, located in Section XII of this document.
The FY2024 budget presented multiple challenges as noted in the Town Manager's Report,
and therefore only critical or mandated PIR's are recommended in the FY2024 municipal
department budgets. Further, the Town Manager has recommended minor reductions to
department budgets in other areas to allow for funding these critical or mandated changes.
These reductions are also reflected in the Manager's Add/Delete column.
1. Providing enhanced administrative support to the Human Resources Office by upgrading
the Administrative Assistant position from 19 to 35 hours per week ($44,727);
2. Supporting local access cable TV; $ $100,000 of supplemental funding will be provided
through the General Fund due to declining PEG revenues;
3. Hiring a part-time Sealer of Weights and Measurers at 18 hours a week shared with the
Town of Burlington. This is a mandated service that the State will no longer be providing
and therefore must be assumed by the municipality ($15,000);
4. Supporting a Classification and Compensations Study ($30,000) for the Lexington
Municipal Management Association, Municipal Employees Association and the Town's
Non-Represented employees. This is a one-time expense that will be funded from Free
Cash.
5. The Tour Services Coordinator position will promote Lexington's tourism programs and
tour offerings to the local, national, and international hospitality community to increase
revenue and visitorship. As opposed to the part-time Liberty Ride Coordinator position,
viii
the full-time Tour Service Coordinator position would oversee all tour services that
Lexington offers- Battle Green Walking Tours, Liberty Ride, and Charter Tours. This
position has been vacant since the beginning of the pandemic and will be fully funded by
the Tourism Revolving Fund at ($76,817), including benefits.
6. Upgrading two Heavy Equipment Operator Positions to Leadman Positions ($12,174)
which will be funded by the Water and Wastewater Enterprise Funds ($6,087 from each
fund).
The following table provides a summary of the FY2023 to FY2024 municipal department
budget requests, as adjusted and recommended by the Town Manager:
FY2024
FY2023 Recommended %
Municipal Budgets* Appropriated Budget $ Change Change
Public Works $ 11,968,145 $ 12,738,509 $ 770,364 6%
Pol ice $ 8,265,377 $ 9,051,330 $ 785,953 10%
Fire $ 8,068,468 $ 8,120,441 $ 51,973 1%
Library $ 3,336,219 $ 3,380,320 $ 44,101 1%
Human Services $ 1,527,421 $ 1,561,698 $ 34,277 2%
������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,,�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,,��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������,,,�����������������������������������������������������������������������������������������������������������������������������������������������������������������������������,
Health $ 457,870 $ 527,313 $ 69,443 15%
Land Use Departments $ 2,334,743 $ Z,383,716 $ 48,973 2%
Select Board $ 1,298,802 $ 1,334,327 $ 35,526 3%
Town Manager $ 1,305,971 $ 1,416,624 $ 110,653 8%
Salary Adjustment Account $ 826,422 $ 725,300 $ (101,122) (12)%
Town Committees $ 70,160 $ 66,208 $ (3,952) (6)%
Finance $ 2,058,151 $ 2,115,172 $ 57,021 3%
Town Clerk $ 627,297 $ 597,360 $ (29,937) (5)%
Innovation &Technolo y $ 2,667,509 $ 2,918,565 $ 251,057 9%
Total $ 44,812,553 $ 46,936,883 $ 2,124,330 5%
* Health is newly separated from the Land Use Departments and will function as a separate Town
department beginning in FY2024.
Pro osed A ro riations Into Reserves/Trust Funds
p pp p
The Town maintains a variety of reserve funds. This includes stabilization funds that can be used to
balance the budget in times of economic downturn or volatility, (General Stabilization Fund, SPED
Stabilization Fund); Specialized Stabilization funds that can be used for specific purposes (Capital
Stabilization Fund); OPEB and Pension funds to cover future liabilities, and a General Fund reserve
($750,000) which is set aside in the operating budget for extraordinary and unforeseen expenses
within the fiscal year and can be allocated at the recommendation of the Appropriation Committee.
Special Education Reserve Fund - As discussed above, this Preliminary Recommended Budget
proposes to create a new Special Education Reserve Fund to set aside $750,000 for unexpected
expenses related to special education, out-of-district tuition or transportation. This funding can be
allocated at the recommendation of the School Committee and the Select Board at any point during the
fiscal year. Unspent funds will carry forward into future fiscal years.
ix
As in prior years, the proposed budget includes recommendations to increase certain reserves/trusts
that are for targeted purposes. The table below presents the current balance of our larger reserve
funds:
Special Other Post
General Education Employment Capital
Reserve Fund Stabilization Stabilization Benefits(OPEB) Stabilization
Balance as of �10,272,398 $664,170 $22,417,134 $21,985,362
December 31, 2022
OPEB Trust Fund - The purpose of this Trust fund is to continue to fund the Town's Retiree Health
Insurance Liability. The Town's most recent actuarial valuation calculated the net OPEB liability to be
approximately $242 million.
Recent Appropriations into the Other Post Employment Benefits (OPEB)Trust Fund
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024
Appropriated Appropriated Appropriated Appropriated Appropriated Appropriated Recommended
$1,842,895 $1,842,895 $1,885,486 $750,000 $1,885,486 $1,935,486 $1,985,486
Capital Stabilization Fund (CSF) - The Town has recently completed a number of significant capital
projects, including a new Hastings Elementary School, a new facility for the Lexington Children's Place
(LCP), a new Fire Station Headquarters, a new Visitors Center, and the Center Streetscape project. In
addition, construction is underway for a new Police Station. Finally, Town Meeting approved funding
for a feasi bi I ity study for renovati ng or reconstructi ng Lexi ngton H ig h School at the 2022-2 Special
Town Meeting.
A key aspect for funding these projects has been to set aside one-time revenues to build the Capital
Stabilization Fund (CSF) and then use a portion of the CSF in future budgets to materially reduce the
property tax impact of these projects on taxpayers. This approach has generated healthy balances in
the CSF, which have been successfully used to mitigate the impact of the Hastings School, LCP, Fire
Headquarters, and Police Station. A Fiscal Guideline Working Group was formed to review this
approach and propose updates, which resulted in a new fiscal framework for the CSF.
At the fiscal summits in 2021, policy makers endorsed a new fiscal framework to dedicate to the CSF
the new tax levy growth generated from projects approved at Town Meeting for a Preliminary Site
Development and Use Plan (PSDUP), as well as for many of the new projects approved under the
revised zoning on Hartwell Avenue. The amounts dedicated to the CSF are expected to grow
significantly over the next few years. The initial FY2024 set aside of$1,733,137 can be found in Table
1A of the Revenue section. That amount is expected to increase once FY2024 new levy growth is
calculated; Fall 2023 Special Town Meeting will be asked to transfer that further amount to the CSF.
The accumulated CSF balance will be available to either mitigate annual increases in debt service, or
fund projects with cash. Once new exempt debt for the high school comes due, the ongoing annual
revenue stream can be diverted to cover part of the debt service payments. Each of those approaches
allows for flexibility in capital planning and reduces dramatic impacts to taxpayers from a high school
construction project. In addition, one-time revenues will continue to be dedicated to the CSF, as
available during the annual budget process.
x
Below is a history use of the Capital Stabilization Fund to mitigate the property tax impact of the
projects noted above, as well as the two middle school additions/renovations and the elementary
school modular classrooms approved by the voters in May 2016.
FY2024
FY2020 FY2021 FY2023 Proposed
Capital Stabilization Fund (CSF) Appropriated Appropriated FY2022 Actual Appropriated Allocation
Appropriated One-Time Sources for CSF $ 2,269,456 $ — $ 3,730,836 $ 3,784,689 $ —
Dedicated Tax Levy Growth for CSF $ — $ — $ 57,138 $ 1,733,137 $ 1,733,137
Prior Year Balance $ 27,727,713 $ 25,229,254 $ 20,674,058 $ 21,730,961 $ 26,448,787
Investment Income $ 432,085 $ 44,804 $ 68,929 $ — TBD
Subtotal -Available for Appropriation $ 30,429,254 $ 25,274,058 $ 24,530,961 $ 27,248,787 $ 28,181,924
Appropriation From Stabilization Fund
Excluded Debt Service Tax Relief $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000
Within Levy Debt Service $ — $ — $ — $ — $ —
Subtotal $ 5,200,000 $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000
Projected Balance of Fund $ 25,229,254 $ 20,674,058 $ 21,730,961 $ 26,448,787 $ 27,681,924
Ca ita I Bud et Section XI
p 9
The proposed capital budget continues to make important progress in addressing the Town's list of
planned capital projects. The capital budget recommendations include $42 million for a variety of
capital projects for FY2024.
� - -
. � . � .
Other
Free Cash/ Funding
Tax Levy Sou rces Debt Tota I Other**
General Fund $ 14,878,348 $ — $ 7,309,159 $ 22,187,507 $ —
Excl uded Debt Projects $ — $ — $ — $ — $ —
Other Funding &Chapter 90 $ — $ 199,685 $ — $ 199,685 $ 990,428
Water Enterprise $ — $ 1,375,000 $ 2,909,580 $ 4,284,580 $ —
Sewer Enterprise $ — $ 1,115,404 $ — $ 1,115,404 $ —
Recreation Enterprise $ — $ 309,000 $ — $ 309,000 $ —
Community Preservation Act* $ — $ 11,984,010 $ 2,000,000 $ 13,984,010 $ —
, . . . . . , . .. .. , . . , . . . , .. , .
� . . • , • • . , • 1 . • . 1•1 .• , 1 •
*Includes both Town and non-Town CPA funded projects. In FY2024 a total of$9,042,335 of non-Town projects are requested.
**Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
In 2021, the Department of Public Facilities (DPF) completed an evaluation of the Town's building-
related capital assets. This study produced a detailed report on the current condition of DPF assets,
including a 20-year Master Plan and schedule for renovating or replacing all town buildings and related
systems. The existing conditions of Town and School buildings were presented at joint Summit
meetings in the Spring of 2022, and Town staff and policy makers are continuing discussions on long-
term planning and priorities.
xi
The FY2024 budget includes preliminary steps to address priorities in this long term plan such as a site
study for the East Lexington Fire Station and preliminary design and engineering work for the Stone
Building and 173 Bedford St. The Town and School departments also continue to move forward with
planning for a new or renovated Lexington High School. No funding for that project is requested in
FY2024, but additional appropriations for design and construction are expected in the the next 3-5
yea rs.
Other large or notable projects for FY2024 are highlighted below. The Town's full FY2024 Capital Plan
and additional information on these projects may be found in Section XI: Capital Investment of this
Preliminary Budget.
• Solar Canopy &System - New Police Station - This request for $3,400,000 will fund the
purchase and installation of photovoltaic panels at the new Police Station site, utilizing a
combination of both rooftop and canopy arrays over the parking area. The proposed canopies will
be designed to fit into the Historic District downtown landscape. The Town will own the panels and
the goal of the solar array is to generate enough power to allow the Police Station to operate as
N et Ze ro.
• New Sidewalk Installations (Hill Street) - This request for $1,620,000 will fund the
survey, design and installation of new sidewalks in various locations throughout the Town. The
request for FY2024 is for design and construction of a sidewalk on Cedar Street, in it's entirety,
including a roundabout at Paul Revere and Hill Street.
• Bedford St. and Hartwell Ave. Long-Range Transportation Improvements - This
request for $1,750,000 is to complete the 25% design related to a future capital project for
improvements to Route 4/225 (Bedford Street/Hartwell Avenue), including the "jug-handle"
intersection. Lexington will partner with the State on this construction project, and funding this
design is critical to keeping Lexington's place for this project on the State's Long Range
Transportation Plan (LRTP) for the 2030-2034 time band. The project aims to create a complete
street for vehicles, pedestrians, and cyclists by widening Route 4/225, adjusting the
intersection, and adding pedestrian and transit facilities.
• Lincoln Park Field Improvements - This FY2024 request for $3,391,500 is to begin
construction and preparation to replace the three athletic fields at Lincoln Park, as well as
construction of lighting at Lincoln Fields 1 and 3. The fields are approaching the end of their
lifespans and must be replaced if safe and anticipated use is to continue. These improvements
will allow for increased usage of the fields, alleviating the shortage of available hours the
Recreation Department now experiences. This project will be funded from Community
Preservation Funds and the Tax Levy.
• Lead and Copper Program - The Department of Environmental Protection (DEP) recently
revised the lead and copper rule requiring communities to inventory and replace lead service
water lines. This $4,209,580 funding request is to provide consulting services to develop the
inventory, bid specifications, and hire a contractor to perform the replacement work. This
project will be funded from the Water Enterprise Fund and may qualify for a zero interest loan
from MWRA.
xi i
Pol ic Issues
y
This has been a particularly challenging budget year as there is a limited amount of resources to be
allocated and the Town has set aggressive guidelines for addressing our long-term capital needs and
funding of the Town's long-term liabilities. Policy items to be reaffirmed or addressed by the Select
Board in finalizing this preliminary budget include:
• Dedicate New Tax Levy Growth to the Capital Stabilization Fund (CSF) - Whether to
support the future transfers of new tax levy growth into the CSF. The FY2024 recommended
transfer is $1,733,137. This amount is expected to grow in future years as new projects are
completed. The contributions and future dedicated revenues are anticipated to be applied in
future budgets to offset the debt service from the renovation or reconstruction of Lexington
H ig h School.
• Dedicate New Tax Levy Growth to the Retirement Fund - As discussed in the Budget
Overview, $1.06M in unanticipated new tax revenue was dedicated to the Town's Retirement
Fund for FY2023. This budget proposes to continue dedicating this ongoing revenue to the
Retirement Fund in FY2024, plus the incremental growth of 2.5%. The Board should consider
whether to continue setting-aside this funding in future budget cycles, in which case it may be
built into the retirement funding schedule.
• Appropriate into the Special Education Stabilization Fund - Whether to appropriate
$500,000 from Free Cash into the Special Education Stabilization Fund for future unanticipated
or extraordinary expenses in Special Education. As discussed above this is equal the
appropriated, unexpended amount of SPED Stabilization funds returned to Free Cash at the end
of FY2022.
• Establish and Appropriate into Special Education (SPED) Reserve Fund - Whether to
create and appropriate $750,000 into a Special Education Reserve Fund. This Reserve Fund
would supplement the existing SPED Stabilization Fund and may be utilized by affirmative vote
of the School Committee and Select Board for unanticipated special education expenses that
arise during FY2024. A greater amount of Free Cash is available for appropriation in FY2024 due
to a $2.6 million turn-back from the school circuit breaker.
• Expand Use of Cash Capital (Free Cash and Tax Levy) - For FY2024, a total of $11,265,007
in Free Cash is recommended to fund capital items with cash rather than by issuing debt,
thereby reducing future debt service expenses. Further, this budget proposes to allocate
$700,000 of tax levy to support ongoing capital programs. This amount is available due to the
decreasing amount of debt service in FY2024 compared to FY2023. Beginning to fund part of
the Town's ongoing capital programs with tax levy will allow the town to maintain its assets if
lower amounts of Free Cash are available in future years.
• Appropriate from the Capital Stabilization Fund for Excluded Debt Service - Whether
to appropriate $500,000 from the Capital Stabilization Fund to mitigate excluded debt service.
Original projections for FY2024 did not indicate using the CSF to mitigate Exempt debt for
FY2024, and projected using $500,000 in FY2025 to mitigate the impact of the Police Station
construction project. The current interest rate environment and recommendation of our
financial advisors is to accelerate the issuance of a bond for the Police Station into February
2023. Accordingly, the draw from the CSF to mitigate this debt service is also accelerated by
one year into FY2024. This recommendation is consistent with previous discussions at Financial
Summits to offset the impact of excluded debt on the taxpayers.
xiii
• Appropriate into the Other Post-Employment Benefits (OPEB) Trust Fund - Whether to
support the appropriation of $1,985,486 into the OPEB Trust Fund. This amount is comprised
of $1,739,721 from free cash, $240,000 made available from the Health Insurance Claims Trust
Fund, and $5,765 from Enterprise Funds. FY2024 is the last year the Health Claims Trust
funding will be available as the fund will be fully drawn-down after this last appropriation of
$240,000. This amount has decreased compared to the $750,000 contribution from the Health
Claims Trust over the last several years. This budget proposes to maintain the same funding
level as in prior years with the difference being funded from Free Cash.
• Unallocated Revenues for Contingencies - The recommended budget includes $750,000 in
unallocated revenues sourced from Free Cash which is a one-time revenue source and can be
allocated if needed for three primary purposes:
1. To balance the budget if State Aid is less than projected. The Legislature will likely not
approve the FY2024 State budget until after the conclusion of Town Meeting;
2. To fund programs, services, capital projects or reserves not currently proposed in this
Preliminary Budget; and/or
3. To balance the budget if the GIC health insurance premiums are greater than estimated.
The Town's health insurance rates, as established by the Group Insurance Commission
(GIC), will not be known until early March. Since the GIC is currently re-procuring its plans,
and there are known mergers and cancellations, there is considerably more uncertainty than
usual.
• Reduce/Eliminate the Use of Free Cash to balance the General Fund Operating
Budget - The Government Finance Officers Association (GFOA) recommends against using
non-recurring revenues to balance the operating budget. The Town had used Free Cash to
support operations for many years, and in FY2019, Lexington used $3.74 million of free cash
(non-recurring revenues) to balance the General Fund operating budget. The Town Manager
implemented a phase-out of this practice over a 5-year period which was subsequently
completed in FY2023. As currently proposed, the FY2024 budget includes using $395,272 from
free cash to support operations, directly related to the large increase in curbside sanitation
collection. This is a one-time use of free cash and will not be included in the municipal budget in
FY2025.
Additional policy considerations to be discussed either during finalization of the FY2024 budget, or in
anticipation of future budgets, include the following:
• Establishing a Stormwater Enterprise Fund - As discussed in greater detail above, Town
staff have been working for the past several years on a proposal to create a Stormwater
Enterprise Fund. This is proposed to go before Town Meeting in the Fall of 2023, but will not
have a budgetary impact until the FY2025 budget. The Select Board is currently considering
methods of mitigating the impact of the new stormwater fee on taxpayers through an in-kind
reduction in property taxes for costs that are transferred from the General Fund to the
Stormwater Enterprise Fund.
xiv
Bud et Sched u le
g
This is a comprehensive budget, including both the Town Manager's recommendations and the
Superintendent of School's proposed budget. In keeping with the schedule established by the Select
Board, the remaining FY2024 budget dates are proposed to be the following:
• �anuary 30, 2023 - Summit IV to review this Preliminary budget;
• February 13, 2023 - Select Board to vote recommended FY2024 budget;
• February 17, 2023 - The recommended budget will be forwarded, electronically, to the
Appropriation Committee, Capital Expenditures Committee and Town Meeting Members.
Printed copies to follow the week of March 6tn.
• March 20, 2023 - Town Meeting begins and may consider financial articles.
xv
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Section I Bud et Overview Town of Lexin ton MA
9 g ,
Summary of Revenues and Expenditures
The summary below shows revenues & expenditures for the Town of Lexington for FY2021-FY2024. It
reflects actual results of FY2021 and FY2022, FY2023 estimated revenues and budgeted expenditures
submitted to the Department of Revenue for the certification of the FY2023 tax rate, and the budget
recommendations of the Town Manager and School Superintendent for FY2024 budget and projected
revenues to support those recommendations.
FY2021 FY2022 FY2023 FY2024
Revenue Summary Actual Actual Recap Projected
Tax Levy $ 194,329,878 $ 204,228,739 $ 216,187,220 $ 224,625,572
State Aid $ 16,221,363 $ 16,683,885 $ 17,056,598 $ 17,295,204
Local Receipts $ 15,358,065 $ 16,714,478 $ 13,835,445 $ 14,569,104
Available Funds $ 11,805,351 $ 17,825,379 $ 17,463,018 $ 17,409,426
Revenue Offsets $ (1,773,854) $ (1,971,196) $ (1,902,341) $ (2,342,585)
Enterprise Funds (Indirect) $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 1,894,067
Total General Fund $ 237,690,239 $ 254,913,641 $ 264,445,552 $ 273,450,788
General Fund Expenditure Summary
Education
Lexington Public Schools $ 114,464,314 $ 120,636,545 $ 128,254,447 $ 133,238,358
Minuteman Regional School $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042
Subtota/Education $ 117,327,461 � 123,766,583 � 131,478,345 $ 136,743,400
Municipal Departments $ 39,481,849 $ 41,023,558 $ 44,812,553 $ 46,934,383
Shared Expenses
Benefits &Insurance $ 35,996,400 $ 37,832,472 $ 42,787,638 $ 45,391,901
Property Insurance &Solar $ 1,408,990 $ 1,440,965 $ 1,485,000 $ 1,582,000
Debt (within-levy) $ 10,237,538 $ 10,364,264 $ 7,254,509 $ 6,851,036
Reserve Fund $ — $ — $ 1,250,000 $ 750,000
Facilities $ 11,141,011 $ 12,183,930 $ 13,069,307 $ 13,950,503
Sub to ta/Shared Expenses $ 58,783,939 $ 61,821,631 $ 65,846,454 � 68,525,439
Capital
Cash Capital (designated) $ 7,812,019 $ 10,136,491 $ 14,251,037 $ 15,078,033
Sub to ta/Capi tal $ 7,8�2,0�9 � �0,�36,49� $ �4,25�,037 � �5,078,033
Other
Other (allocated) $ 1,368,916 $ 6,541,910 $ 8,057,163 $ 5,419,533
Other (unallocated) $ — $ — $ — $ 750,000
Subtotal Other � �,368,916 $ 6,541,910 $ 8,057,�63 $ 6,169,533
Total General Fund $ 224,774,184 $ 243,290,173 $ 264,445,552 $ 273,450,788
General Fund Surplus/(Deficit) $ 12,916,055 $ 11,623,468 $ — $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
I-1
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Section II: Reven ues
This section includes detailed information about FY2024 Projected Revenues. It includes:
• General Fund Revenue Description II-2
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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Secti o n I I Reve n u es Town of Lexin ton, Massachusetts
9
The summary below presents Total General Fund Operating Revenues and Net General Fund Revenues.
General Fund Operating Revenues include all revenues projected as available for use in FY2024.
• Total General Fund Operating Revenues are from annually recurring and non-recurring sources,
including transfers from special revenue funds, Specialized Stabilization Funds, and the Health
Claims Trust Fund.
• Net General Fund Revenues are Total General Fund Revenues less revenues recommended to
be set-aside to fund designated expenses.
In FY2024, Total General Fund Operating Revenues are projected to increase by approximately $9.01
million, or 3.4%. Net General Fund Revenues, those available to support school and municipal
operating budgets, are projected to increase by $7.96 million, or 3.3%.
FY2021 FY2022 FY2023 FY2024 �2023-24 Change
General Fund Revenue Summary Actual Actual Recap Projected $ %
Property Tax Levy(Table 1) $ 194,329,878 $ 204,171,601 $ 213,394,083 $ 221,805,935 $ 8,411,851 3.94%
Tax Levy Dedicated to Capital � — � 57,138 $ 1,733,137 $ 1,733,137 $ — —%
Stabilization Fund
Tax Levy Dedicated to Pension Fund $ — $ — $ 1,060,000 $ 1,086,500 $ 26,500 2.50%
Total Property Tax Levy $194,329,878 $204,228,739 $216,187,220 $224,625,572 $ 8,405,502 3.89%
State Aid (Table 2) $ 16,221,363 $ 16,683,885 $ 17,056,598 $ 17,295,204 $ 238,606 1.40%
Local Receipts(Table 3) $ 15,358,065 $ 16,714,478 $ 13,835,445 $ 14,569,104 $ 733,659 5.30%
Available Funds(Table 4) $ 11,805,351 $ 17,825,379 $ 17,463,018 $ 17,409,426 $ (53,592) (0.31)%
Revenue Offsets(Table 5) $ (1,773,854) $ (1,971,196) $ (1,902,341) $ (2,342,585) $ (440,244) 23.14%
Enterprise Receipts(Table 6) $ 1,749,435 $ 1,432,356 $ 1,805,613 $ 1,894,067 $ 88,454 4.90%
Total General Fund Operating �237,690,239 $254,913,641 $264,445,553 $273,450,788 $ 9,005,235 3.41%
Revenues
Less-Revenues Set-Aside for � g,180,935 $ 15,038,401 $ 20,198,797 $ 21,247,566 $ 1,048,769 5.19%
Designated Purposes
Net General Fund Revenues $228,509,304 $239,875,240 $244,246,756 $252,203,222 $ 7,956,467 3.26%
Detailed Description:
Property Tax Levy: The FY2024 property tax levy is projected to increase approximately $8.41
million, or 3.9%. The projected levy is a function of the FY2023 levy limit increased by 2.5% per
Proposition 21/z, plus an increment for new growth. FY2024 new growth will be a function of
construction activity for the period ]uly 1, 202Z to ]une 30, 2023. FY2024 new growth is estimated at
$3,000,000 based on a review of historical data on new growth.
Tax Levy Dedicated to Capital Stabilization Fund: In Fall 2021 the Town Manager proposed a
new fiscal guideline, a Capital Stabilization Framework, to prepare for future capital projects. Beginning
in FY2022, new levy growth generated from specified commercial and industrial development will be
dedicated to the Capital Stabilization Fund (CSF) rather than becoming general revenue for the town's
operating budget. Projects include those with a Preliminary Site Development and Use Plan (PSDUP)
approved by Town Meeting, or those eligible for development due to new zoning changes on Hartwell
Ave. This framework will reserve levy capacity to absorb a sudden increase in debt service for large
capital projects such as a high school construction project in future years. The set-aside funds can also
be applied in future years to mitigate exempt debt service created by those capital projects. A list of
properties currently subject to this guideline is available in Table 1A.
Tax Levy Dedicated to Retirement Fund: In FY2023 Takeda, a large pharmaceutical company in
Lexington changed its tax strategy to no-longer claim a personal property tax exemption. This resulted
in $1.06M in unanticipated new tax revenue. This new revenue was dedicated to the Town's
Retirement Fund for FY2023 via a supplemental appropriation at the Fall 2022 STM-2. This budget
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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proposes to continue dedicating this ongoing revenue to the Retirement Fund in FY2024, plus the
incremental growth of 2.5% for a total of$9,984,800 . Continuing to allocate this revenue to the
Retirement Fund in future years will allow the Town to maintain it's the current funding schedule and
reach full-funding in FY2030.
State Aid: In recent years the Town has received minimal increases in State Aid. This trend is
expected to continue in FY2024 and this budget is projecting an overall increase of 1.40%. The State
is still developing its FY2024 budget, and the Governor's initial FY2024 State aid numbers are not
expected until later in January 2023. Final figure are likely to be known in June 2023 when the
Legislature adopts, and the Governor signs, the FY2024 State budget.
Local Receipts: FY2024 projections for each category of receipt are based on the history of actual
collections and projections of 3 and 5 year historical averages, with some adjustments to specific
categories due to the pandemic, such as Other Excise - Meals and Hotel/Motel. FY2024 local receipts
are estimated to increase by approximately $733,659 or 5.30% over FY2023 estimates, which were
adjusted downward due to pandemic recovery. The main contributors to this growth are Other Excise
which are now trending close to pre-pandemic levels, and an increase in revenues for permits,
particularly building permits which will benefit from commercial and residential growth.
Available Funds: Available Funds are projected to remain relatively stable, with a decrease of
$(53,592), or (0.31)%. FY2024 reflects a decrease in two ongoing available funds that supported
operations in prior years. First, the transfer of $240,000 from the Health Claims Trust Fund to fund the
Town's Other Post Employment Benefit Fund is down compared to $750,000 in FY2023. This transfer
represents the remaining balance in the Health Claims Trust Fund. Second, the transfer from the PEG
Access Fund is decreasing due to a decline in cable franchise fees as residents move from cable to
streaming platforms. The Select Board has committed to funding Public Access television, and this
decreasing transfer from the PEG Access Fund represents the amount of General Fund support for this
service.
The decrease in available funds is partly offset by a projected increase in Free Cash, and a $100,000
transfer from the Parking Meter Fund. Free Cash is currently estimated and is under review by the
Department of Revenue. Staff expect a Free Cash to be certified before the final Recommended
Budget is published. The balance of the Parking Meter Fund has decreased significantly in the last
three years due to the temporary cessation of parking meter enforcement to support businesses and
less traffic during the pandemic and Center Streetscape project. The Town has recently started to
enforce parking fees which will rebuild the balance in the Parking Fund.
Consistent with prior years, FY2024 Available Funds includes a transfer of$171,000 from the
Transportation Demand Management Stabilization Fund to finance the Lexpress service and the Town's
contribution to the REV Shuttle.
Revenue Offsets: Revenue Offsets are projected to increase by approximately $440,244 or 23.14%.
Revenue Offsets represent the set-aside of a portion of projected revenues legally required for
particular purposes including:
(1) the component of state aid (Public Library aid reimbursement) that is distributed as Cherry
Sheet aid, but, in fact, is a categorical grant that is not available to support General Fund
operations;
(2) cherry sheet assessments - estimated charges to be levied by the Commonwealth to cover the
costs of state and regional services provided to the Town, based on updated projections
issued alongside the Governor's budget;
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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Secti o n I I Reve n u es Town of Lexin ton, Massachusetts
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(3) the Assessor's Overlay account which covers the cost of abatements and exemptions granted
to property taxpayers; and
(4) potential snow and ice deficits.
The FY2024 increase in total Revenue Offsets is driven by the set-aside of$400,000 in estimated
FY2024 revenue to cover a potential snow and ice deficit at the end of FY2023. For FY2023, $400,000
was set-aside, but was ultimately not needed since actual FY2022 snow and ice removal expenses fell
with i n thei r budgeted levels.
Enterprise Receipts: This category of revenue represents transfers from the Water, Sewer and
Recreation Enterprise Funds to the General Fund to cover General Fund expenditures that support the
operations of the water, sewer and recreation departments. Overall Enterprise Receipts are increasing
by 4.9%, or $88,454. Water and Sewer transfers are increasing by 5.0%, as supported by a detailed
indirect analysis completed by Finance. The Recreation indirect charge was paused in FY2022 due to
the pandemic and a significant decrease in operations. This charge resumed in FY2023 and will
continue into FY2024.
.
.
.
Tax Levy $ 184,938,303 $ 194,415,313 $ 204,199,633 $ 213,4Z6,933 $ 9,227,299 4.5Z%
Prop.2.5% $ 4,623,458 $ 4,803,244 $ 5,106,419 $ 5,379,002 $ 272,582 5.34%
New Growth $ 4,853,553 $ 4,981,076 $ 4,120,880 $ 3,000,000 $ (1,120,880) (27.20)%
Override/Excess Lev Ca acit $ 85,435 $ 28,032 $ 32,849 NA
r r r r r r r r r r •
Table 1A:Property Tax Levy Dedicated to the Capital Stabilization Fund
1050 Waltham St. $ - $ - $ 1,252,291 $ 1,252,291 $ - -%
186 Bedford St. $ - $ 21,451 $ 45,939 $ 45,939 $ - -%
55 Watertown St. $ - $ 35,687 $ 434,907 $ 434,907 $ - -%
. . , � ,
Table 1B:Property Tax Levy Dedicated to the Pension Fund
r r r r r •
:
Chapter 70 $ 14,438,034 $ 14,647,494 $ 15,058,494 $ 15,261,594 $ 203,100 1.35%
Charter School Reimbursement $ 60,652 $ 101,651 $ 64,890 $ 64,890 $ - -%
Unrestricted General Government Aid $ 1,627,400 $ 1,769,494 $ 1,775,314 $ 1,810,820 $ 35,506 2.00%
Veterans'Benefits&Exemptions $ 31,454 $ 105,119 $ 92,035 $ 92,035 $ - -%
Offsets Librar $ 63,823 $ 60,127 $ 65,865 $ 65,865 $ - -%
, r r r r r r r r •
:
Motor Vehicle Excise Tax $ 5,335,1Z9 $ 5,330,281 $ 5,455,000 $ 5,418,000 $ (37,000) (0.68)%
Other Excise $ 813,643 $ 1,351,204 $ 1,188,300 $ 1,373,000 $ 184,700 15.54%
Penalties&Interest $ 445,590 $ 590,842 $ 341,500 $ 380,500 $ 39,000 11.42%
PILOT's $ 660,966 $ 682,107 $ 715,000 $ 811,000 $ 96,000 13.43%
Rentals $ 473,201 $ 394,624 $ 361,850 $ 350,296 $ (11,554) (3.19)%
Departmental-Schools $ 337,909 $ 1,169,058 $ 244,500 $ 297,500 $ 53,000 21.68%
Departmental-Municipal $ 2,398,261 $ 2,742,233 $ 2,629,525 $ 2,705,525 $ 76,000 2.89%
Licenses&Permits $ 3,542,914 $ 3,171,808 $ 2,462,080 $ 2,824,850 $ 362,770 14.73%
Special Assessments $ 25,644 $ 18,165 $ 10,433 $ 10,433 $ - -%
Fines&Forfeits $ 59,820 $ 79,398 $ 101,000 $ 98,000 $ (3,000) (2.97)%
Investment Income $ 277,170 $ 281,726 $ 250,000 $ 300,000 $ 50,000 20.00%
Miscellaneous Non-Recurrin $ 987,817 $ 903,030 $ 76,256 $ - $ (76,256) (100.00)%
r r r r r r r r r •
Table 4:Available Funds
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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Secti o n I I Reve n u es Town of Lexin ton, Massachusetts
9
Parking Fund $ 562,000 $ 828,237 $ - $ 100,000 $ 100,000 -%
Cemetery Sale of Lots Fund $ 40,480 $ 51,933 $ 16,125 $ 50,408 $ 34,283 212.61%
Free Cash* $ 9,468,456 $ 14,638,059 $ 15,339,570 $ 16,000,000 $ 660,430 4.31%
Health Claims Trust Fund $ 750,000 $ 750,000 $ 750,000 $ 240,000 $ (510,000) (68.00)%
Transportation Demand Management Stab. � 141,000 $ 141,000 $ 141,000 $ 171,000 $ 30,000 21.28%
Fund
TrafFic Mitigation Stabilization Fund $ - $ - $ 240,000 $ 80,000 $ (160,000) (66.67)%
Transportation Management Overlay District � _ � - � 65,000 $ 42,000 $ (23,000) (35.38)%
(TMOD)Stabilization Fund
Center Improvement District Stabilization Fund $ - $ - $ - $ - $ - -%
PEG Access Special Revenue Fund $ 620,711 $ 629,287 $ 637,576 $ 586,833 $ (50,743) (7.96)%
Transportation Network Company(TNC) � 16,504 $ 20,889 $ 6,824 $ 7,685 $ 862 12.63%
Special Revenue Fund
Betterments Fund $ 6,200 $ - $ - $ 11,500 $ 11,500 -%
Visitors Center Stabilization Fund $ 200,000 $ - $ - $ 50,000 $ 50,000 -
General Stabilization Fund $ - $ - $ - $ - $ - -%
Special Education Stabilization Fund $ - $ 500,000 $ - $ - $ - -%
Special Education Reserve Fund $ - $ - $ - $ - $ - -%
Avalon Bay School Enrollment Mitigation/School � _ � _ � - � - � - -%
Bus Stabilization Funds
Balances from Prior Yr.Capital Articles $ - $ 155,974 $ 266,923 $ - $ (266,923) (100.00)%
Use of BAN Premiums $ - $ 110,000 $ - $ 70,000 $ 70,000 -%
r r r r r r r r r •
Table 5:Revenue Offsets
Cherry Sheet Assessments $ (960,031) $ (1,011,069) $ (1,086,476) $ (1,126,720) $ (40,244) 3.70%
Cherry Sheet Offsets-Public Libraries $ (63,823) $ (60,127) $ (65,865) $ (65,865) $ - -%
Overlay(abatements) $ (750,000) $ (900,000) $ (750,000) $ (750,000) $ - -%
Snow Deficit $ - $ - $ - $ 400,000 $ 400,000 -
r r r r r r r r r •
Table 6:Enterprise Receipts
Water $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ 34,247 3.50%
Wastewater(Sewer) $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ 45,624 8.41%
Recreation&Communi Pro rams $ 277,771 $ - $ 286,104 $ 294,687 $ 8,583 3.00%
r r r r r r r r r •
Gross General Fund Revenues $ 237,690,239 $ 254,913,641 $ 264,445,553 $ 273,450,788 $ 8,978,735 3.40%
Revenues Set Aside for Designated � 9,180,935 $ 15,038,401 $ 20,198,797 $ 21,247,566 $ 1,048,769 5.19%
Expenses
Net General Fund Revenues Available for � 22g�509,304 $ 239,875,240 $ 244,246,756 $ 252,203,222 $ 7,929,967 3.25%
Appropriation
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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Secti o n I I Reve n u es Town of Lexin ton, Massachusetts
9
Revenues Set Aside for Designated Expenses: This represents components of Gross General
Fund Revenues that are set aside for designated purposes. The proposed purposes are shown in the
table below.
Financing Sources
Tax Levy Free Cash Other Total Notes
Set-Aside for Unanticipated Reserved for appropriation at the 2023 annual town
1 Current Fiscal Year Needs $ 200,000 $ 200,000 meeting to fund supplemental appropriations to the
FY2023(current year)budget.
Other Post-Employment $240,000 from the tax levy made available by an
2 Benefits(OPEB) $ 240,000 $ 1,739,721 $ 1,979,721 equal transfer from the Health Insurance Claims
Trust Fund to fund FY2024 Health Insurance.
3 Unallocated $ 750,000 $ 750,000 Set aside for yet-to-be identified one-time needs in
the FY2024 budget.
4 Cash Capital $ 700,000 $11,265,007 $ 199,685 $12,164,692 Free Cash,Tax Levy and other available funds to
support capital improvements.
5 Appropriate into Capital � 1,733,137 $ 1,733,137 To meet future capital/debt service needs.
Stabilization Fund
6 Appropriate from Capital � _ � _ Proposed use of Capital Stabilization Fund to hold
Stabilization Fund debt service increases to 5%annually.
� Special Education $ 500,000 $ 500,000 Special Education Stabilization Fund(Free Cash)
Stabilization Fund
8 Special Education Reserve � 750,000 $ 750,000 Special Education Reserve Fund(Free Cash)
Fund
Street Improvement Tax Levy designated for long-term street
9 Program $ 2,688,312 $ 2,688,312 maintenance plan.
10 Municipal Building Envelope � 225 029 $ 225 029 Initially funded in 2006 override;increases by 2.5%
and Systems � � per year.
11 Warrant Articles $ — $ — $ — $ — None proposed.
12 Support of Recreation and � 256 675 $ 256 675 Tax Levy support of Recreation and Community
Community Programs ' ' Programs Enterprise(Transfer to Article 5)
/ � � �� �� �i 1� � �i �� •� �� � ••
14 Free Cash to Support One-time set-aside for Refuse&Recycling
Operating Budget � — $ 395,272 $ — $ 395,272 Collection contract and Municipal Wage Study
Funding for New Pension Amount of incremental increase in the updated
15 Schedule $ 400,000 $ 400,000 Pension Funding schedule will continue to be
supported with Free Cash in FY2024.
� • / � � �� •� �� • 1 1/ 1 1 1 �� �� •� �� 1� � •
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
II-6
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This section includes detailed information about the FY2024 Operating Budget & Financing Plan for
education. It includes:
• 1100 Lexington Public Schools III-2
• 1200 Minuteman Regional High School III-18
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-1
FY 2024 Superintendent's Recommended Budget
BUDGET OVERVIEW
SUPERINTENDENT�S BUDGET MESSAGE.............................................................................................................................................................2
THE STRATEGIC PLAN OF THE LEXINGTON PUBLIC SCHOOLS,2019-2029.................................................................................................3
OurCore Values.........................................................................................................................................................................................3
VisionStatement........................................................................................................................................................................................3
StrategicGoals............................................................................................................................................................................................3
ORGANIZATIONALSTRUCTURE...........................................................................................................................................................................4
SchoolCommittee Members................................................................................................................................................................4
BUDGETDEVELOPMENT.......................................................................................................................................................................................4
BudgetProcess...........................................................................................................................................................................................4
BudgetGuidelines.....................................................................................................................................................................................5
BudgetCalendar........................................................................................................................................................................................6
RevenueAllocation Process...................................................................................................................................................................8
RECOMMENDED BUDGET AND SUMMARY OF SIGNIFICANT BUDGET CHANGES.........................................................................................11
NegotiatedSalary Increases................................................................................................................................................................11
EnrollmentOverview..............................................................................................................................................................................12
Lexington Public Schools as of January 3, 2023
Budget Overview 1
FY 2024 Superintendent's Recommended Budget
January 6, 2023
Dear Elected Officials and Lexington Residents:
Education is Changing
The world is changing socially, politically, and technologically,with new demands being placed on public education.
As we establish the FY24 school budget, it would be foolhardy to pretend that pandemic education could cost the
same as it has in years past. If ever there were a year for an infusion of funding to stabilize the school budget, this
is it. Students continue to experience the lingering effects of unfinished learning, needing increasingly more
intervention and support. We are in the midst of a "tripledemic," with the influenza (flu), respiratory syncytial virus
(RSV),and COVID-19 creating unanticipated,ongoing student and staff needs. In addition to these challenges,there
is a nationwide labor shortage, and finding talented educators to support all students especially those with higher
needs requires more resources.
By the Numbers
A "rainy day fund" is a budget stabilization set aside for unanticipated expenses. As we prepare the FY24 school
budget,the truth of the matter is this: it's not raining, it's pouring, and we need more resources to get through these
challenges now and in the future.We are committed to increasing capital stabilization funds for a new high school,
and we will continue to do our part.At the same time, our student needs are increasing, and the need for additional
resources is an inconvenient but unavoidable truth. The Lexington Public Schools FY24 budget allocation is lean,
and this is our most challenging year yet. We will continue to collaborate with our Town partners to find ways to
add flexibility to the budgetary process, along with the resources necessary to deliver the services our students
need. The amount we requested during the Budget Summit is the minimum amount we need in the FY24 allocation
to continue the services from the previous year. The $133,238,120 represents a 3.89% increase from the previous
year, and we have worked with our municipal counterparts to increase special education stabilization funding. The
proposed FY24 school budget accounts for all anticipated contractual increases, as well as the negotiated increases
for five of our six bargaining units.
A History o f Healthy"Turn backs"
Each year for the past several years, we managed to return several million dollars to the Town of Lexington. Last
year, we received an infusion of federal funds that we expended first, enabling us to return well over $6.6 million to
the Town, reverting to free cash.This year is drastically different and pandemic-related needs are increasing rapidly;
therefore, a portion of these funds will be returned to the school system in the form of special education
stabilization. Our students are counting on us to provide the additional resources they need to overcome the
challenges brought on by the pandemic.
The proposed FY24 school budget will help us maintain the academic excellence our families have come to expect.
There isn't a community in the nation that believes more strongly in public education than the residents of
Lexington, Massachusetts. We know that we can count on you, as we navigate a rather challenging FY24 school
budget process. Many thanks in advance for all your support.
Sincerely,
�
� ��
Julie L. Hackett, Ed.D.
Lexington Public Schools
Lexington Public Schools as of January 3, 2023
Budget Overview 2
FY 2024 Supercntendent's Recommended Budget
The Strategic Plan of the Lexington Public Schools, 2019-2029
Mission Statement Joy in learning; curiosity in life;
and compassion in all we do.
Our Core Values Vision Statement
• We all Belong • Diversity, Equity, Inclusion
• Use Your Mind • Redefining Success
• Be Curious & Have Fun • Students as Active Agents
• Care for Yourself&Others • Authentic Learning Experiences
• Do Your Part • Community Partnership
• Be Courageous
• Embrace Your Revolutionary Spirit
• You are Enough
Strategic Goals
• Goal 1: Address and Narrow Equity Gaps Identify, address, and narrow equity gaps in student
opportunities, experiences, and achievement, ensuring the meaningful inclusion and integration of every
member of our school community.
• Goal 2: Redefine Success Transform our practices, systems, and structures to reflect a broader definition
of success for our students, staff, and schools, including new measures of student achievement that extend
beyond academics to include the knowledge, skills, and attributes students need to be prepared for the
future and content in life.
• Goal 3: Cultivate Student Agency Cultivate student agency and a sense of self-efficacy by ensuring that all
our Pre-K-12 students' educational experiences place them at the center of their learning; consistently
revisit our curriculum, instruction, assessment, and professional learning practices to (1) ensure relevancy
and student voice; (2) to teach students to set their own meaningful goals; (3) to value productive struggle
as they work toward them; and (4) to reflect and monitor their progress toward attaining those goals.
• Goal 4: Innovate for Sustainable Change Refine and improve our school- and district-wide practices,
systems, and structures related to managing innovation and promoting lasting change. We will develop
clear decision-making structures and communication methods to prevent initiative overload and enable us
to more consistently scale up promising practices.
The complete Strategic Plan document can be found here:
https://drive.qooqle.com/file/d/1 GVH8DTfzOLEbrqTwln2lTexnFFnQ6Pef/view?usp=sharinq
Lexington Public Schools as of January 3, 2023
Budget Overview 3
FY 2024 Supercntendent's Recommended Budget
Organizational Structure
The Education Reform Act of 1993 determined that the School Committee's charge is (1) to select and/or terminate
the Superintendent; (2)to review and approve the budget;and (3)to establish educational goals and/or policies for
the district consistent with the requirements of law and statewide goals and standards established by the
Department of Elementary and Secondary Education.
School Committee Members
Sara Cuthbertson, Chair Term Expires: 2023
Deepika Sawhney,Vice-Chair Term Expires: 2024
Kathleen Lenihan, Clerk Term Expires: 2024
Eileen Jay Term Expires: 2025
Larry Freeman Term Expires: 2025
Budget Development
Budget Process
Annually, the administration develops its capital and operating budgets, which begin July 1 and end June 30. This
highly collaborative and public process engages the School Committee, the Select Board, the Appropriation
Committee, the Capital Expenditures Committee, municipal and school staff, and citizens. The employees of the
Finance Office are responsible for coordinating, developing, and monitoring the annual budget process. Each year,
the School Committee develops its annual goals, budget guidelines, and budget calendar. These provide the
administration with the roadmap to develop the recommended annual budget. The Superintendent is tasked with
developing a budget that advances the district in concert with the outlined policy objectives.The School Committee
is responsible for reviewing and approving the budget for incorporation within the complete Town budget.
Major Steps in FY 2024 Budget Development:
Summer: School Committee and Superintendent establish Collective Goals.
Early Fall: School Committee approves annual budget guidelines and calendar.
Fall: Staff develop budget recommendations.
Late Fall/Early Winter: All departments meet with the Assistant Superintendent for Finance and Operations to
review existing staffing levels, review budget priorities, and discuss anticipated budget requests. During this time, a
series of working summit meetings including the School Committee,the Select Board,the Appropriation Committee,
and the Capital Expenditures Committee are conducted to discuss the current financial health of the Town, along
with any budgetary issues, and provide policy guidance to the municipal and school staff in finalizing budget
recommendations. The Superintendent, in consultation with the Assistant Superintendent for Finance and
Operations and the School Department's Administrative Council, reviews budget requests and makes
recommendations for all school programs to the School Committee. The School Committee takes the
recommendations of the Superintendent and after public hearings on the Superintendent's Budget
Recommendations, makes final budget decisions consistent with their collective goals.
Lexington Public Schools as of January 3, 2023
Budget Overview 4
FY 2024 Superintendent's Recommended Budget
Early Spring: Before Town Meeting members discuss financial articles, the approved budget of the School
Committee is distributed to Town Meeting members and the finance committees; it also is available to citizens at
the Library and the Town Manager's Office. In addition, the budget documents are publicly available on the
Lexington Public Schools website: https://bit.l�, 24budqet.
Spring: The Annual Town Meeting begins in March with meetings held on weekday evenings. Town Meeting
debates and adopts the School Department budget as part of the complete Town budget. Town Meeting has
authority over the total appropriation of school department funds, but line-item authority and spending priorities
are the purview of the School Committee.
Budget Guidelines
On September 27, 2022, the School Committee was presented the FY 2024 Budget Guidelines and requested that
the Superintendent present a level-service budget that attempts to address the eleven highlighted areas. These
guidelines serve as the basis for the Superintendent's Recommended Budget in FY 2024. For purposes of
clarification, a level-service budget is defined as an allocation of the funds necessary to replicate the current level
of services provided, accommodating changes in enrollment, all legal requirements, including current collective
bargaining requirements, and special education laws. The FY 2024 budget guidelines are as follows:
In order to provide for the educational needs of Lexington students, the Superintendent of Schools will develop a
fiscal year 2024 budget that will:
1. Ensure the safety, security,and social-emotional well-being of our students,and continue the Town's joint
effort on mental health.
2. Ensure all legal and contractual mandates are met.
3. Ensure professional staffing guidelines will be met and class sizes will remain within the established
guidelines, to the extent possible given space and personnel limitations.
4. Identify efficiencies and cost-saving measures that do not compromise the educational program.
5. Include sufficient operating and capital funds to:
a. continue the current level of services;
b. be responsive to projected enrollment changes and corresponding needs, including those related
to staffing, instructional supplies, and facilities;
c. move the district forward in meeting the increasing technological demands in various educational
settings; and
d. continue to monitor and update a master capital plan to expand school capacity and meet
changing enrollment.
6. Maintain capital assets in order to support the instructional program, protect the physical assets of the
Town of Lexington, and ensure the health and safety of our students and staff.
Lexington Public Schools as of January 3, 2023
Budget Overview 5
FY 2024 Superintendent's Recommended Budget
7. Continue to identify funds and strategies to continue implementing diversity, equity, and inclusion efforts
and to increase the cultural proficiency of our school community.
8. Identify funds and strategies to implement world language programs at the elementary level, including
scheduling, phasing, staffing, and curricula materials that promote a comprehensive and sustainable
program.
9. Identify funds and strategies to continue to leverage and support social and emotional learning efforts
throughout the district.
10. Continue to explore possible alternatives and improvements to school programs at all levels, the scope
and sequence of science classes at the secondary level, and continue the research and implementation of
graduation requirements.
11. Continue monitoring costs, impacts, and contingency plans associated with COVID-19 health crisis.
12. Identify funds and/or strategies necessary to implement the multi-year comprehensive Lexington Public
Schools Strategic Plan for the district, to include equity and master planning.
13. Initiate process to identify and monitor potential budget expenses which may be required to adequately
operate a new Lexington High School.
Approved by School Commcttee 12/13/22
Budget Calendar
Each year, the Superintendent presents a budget calendar to the School Committee. This calendar outlines the
timing of events and guides the budget development process. This timeline can be found below:
2022
September 13 School Committee Reviews LPS Technology Capital Budget Request
September 22 Google Form link distributed for FY 2024 staffing and expense budget requests. FY
2024 Google Form requests for staffing and expenses are due to the Assistant
Superintendent for Finance and Operations at the date of individual budget
meeti ng.
September 27 School Committee reviews FY 2024 budget calendar and FY 2024 budget
guidelines
September 29 Summit I: Financial Indicators; 5—Year Forecast; Initial Revenue Projection
October 1—October 15 Review capital proposals:Superintendent, Director of Public Facilities,and Assistant
Superintendent for Finance and Operations
Lexington Public Schools as of January 3, 2023
Budget Overview 6
FY 2024 Superintendent's Recommended Budget
October 1—October 15 Superintendent, Director of Public Facilities, and Assistant Superintendent for
Finance and Operations discuss project requests with administrators
October 24—November 8 SPED budget staffing meetings (with Assistant Superintendent for Finance and
Operations, Assistant Director of Finance, ETS, Director of Special Education, and
building principals)
October 27 Summit II Town FY 2024 Town Budget Allocation
TBD Submittal of Town (Municipal &School) FY 2024-2028 Capital Requests to Capital
Expenditure Committee (CEC) and Community Preservation Committee (CPC)
November 1—November 18 Budget Review: Central Office and department staff ineet at assigned times with
Assistant Superintendent for Finance and Operations and Assistant Director of
Finance
TBD Recommended FY 2024-2028 capital budget requests approved by the School
Committee (School Department and Public Facilities)
November 1—November 3 Fall Special Town Meeting
November 16 Summit III: Final Revenue Allocation Model
November 21—December 19 FY 2024 Budget request reviews with Superintendent
December 13 School Committee approves FY 2024 budget calendar and FY 2024 budget
guidelines
December 19 (tentative) Superintendent finalizes FY 2024 budget recommendation
December 24—January 2 School Vacation Week Budget distributed to School Committee and posted to
website
2023
January 3 School Committee Meeting: Superintendent's Budget Presentation
January 10, 8:00 a.m. School Committee Meeting: Superintendent's Budget Presentation Public Hearing:
Location: School Committee Meeting Room
January(TBD) White Book Town Manager Submittal of Preliminary Operating and Capital Budget
to Board of Selectmen (White Book)
January 19 Summit IV: White Book
January 24, 6:00 p.m. Public Hearing: Superintendent's Recommended FY 2024 Budget: Location: School
Committee Meeting Room
Lexington Public Schools as of January 3, 2023
Budget Overview 7
FY 2024 Superintendent's Recommended Budget
February 7 School Committee FY 2024 budget discussions, consideration of community
feedback on FY 2024 Operating Budget (including fees) and FY 2024-2028 Capital
Budget; Discussion of Warrant Articles for 2023 Annual Town Meeting
February TBD Board of Selectmen vote to approve FY 2024 Recommended Operating Budget
and FY 2024-2028 Capital Improvement Plan (CIP)
February 28 School Committee adopts FY 2024 Operating Budget(including fees)and FY 2024—
2028 Capital Budget; Discussion of Warrant Articles for 2023 ATM
March 6 (tentative) Distribution of FY 2024 Recommended Operating and Capital Budget to TMMA,
Town Manager, Senior Management Team, Appropriation Committee, Capital
Expenditures Committee, Board of Selectmen, School Committee, Central Office,
and Principals
March TBD Annual Town Meeting (Mondays and Wednesdays until completed;Town Meeting
does not meet during April school vacation week)
March TBD Budget presentation to Town Meeting by the Town Manager and Superintendent
April24 Notification of budget approvals; Employee Action Forms sent to Human
Resources
June 1 School Operating Budget opens for entry of supply and services requisitions
Approved by School Commcttee 12/13/22
Revenue Allocation Process
The Town of Lexington has established a collaborative budget development process that is conducted through a
series of budget summit meetings. These budget summit meetings begin in October and end in February. These
meetings include the School Committee, the Select Board, the Appropriation Committee, and the Capital
Expenditures Committee. Topics covered at these meetings include:
Summit I: Financial Indicators; 5-Year Forecast; Initial Revenue Projection
Summit II: FY 2024 Town FY 2024 Town Budget Allocation
Summit III: FY 2024 Revenue Allocation Model
Summit IV: FY 2024 White Book Preview
The final Revenue Allocation Model, presented at Summit III on November 16, 2022, provides for a projected 3.6%
increase over the School Department's FY 2023 budget, the detail of which is broken out in the table that follows:
Lexington Public Schools as of January 3, 2023
Budget Overview 8
FY 2024 Superintendent's Recommended Budget
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Revenue Allocation History&Trends: Below is the growth factor approved during the last eight budget cycles:
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Lexington Public Schools as of January 3, 2023
Budget Overview 9
FY 2024 Superintendent's Recommended Budget
Lexington Public Schools as of January 3, 2023
Budget Overview 10
FY 2024 Supercntendent's Recommended Budget
Recommended Budget and Summary of Significant Budget Changes
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• • • 1 1 � 1 � 1 � 1 ••- '- • •-.
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Tax Levy $113,222,275 $118,318,895 $122,633,481 $128,009,947 $132,940,620 $4,930,673 3.85%
Fees&Charges $331,482 $88,500 $243,500 $244,500 $297,500 $53,000 59.89%
Special Eduction Stabilization Fund $500,000 $0 $0
Total 1100 Lexington Public Schools $113,553,757 $118,407,395 $123,376,981 $128,254,447 $133,238,120 $4,983,673 3.89%
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Salary and Wages $94,593,795 $96,807,462 $101,412,689 $106,450,152 $111,365,179 $4,915,027 4.62%
Expenses $15,015,367 $18,464,904 $19,407,875 $21,804,295 $21,661,306 -$142,989 -0.66%
Total $109,609,162 $115,272,366 $120,820,565 $128,254,447 $133,026,486 $4,772,039 3.72%
Special Eduction Stabilization Fund
Total 1100 Lexington Public Schools $109,609,162 $115,272,366 $120,820,565 $128,254,447 $133,026,486 $4,772,039 3.72%
*Amounts shown are general fund only and does not reflect spending supported by Labbb Credit,Circuit Breaker Funds,Revolving Funds,or local/state/federal grant funds
Transfer to Unclassified(Health,Medicare,Workers Comp) $211,634.40 12.00 FTE
Total Recommended $133,238,120 $4,983,673 3.89%
Unallocated from Revenue Allocation Model
The School Department was allocated a revenue increase of $4,983,673 (3.89% over FY 2023) for FY 2024 through
the Revenue Allocation Model adopted at Summit III and revised on January 19, 2023. The current FY 2024 School
Department Recommended Budget is $133,238,120, an increase of$4,983,673 (3.89% over FY 2023).
For FY 2024 the salaries and wages line is increased by $4,915,027 (4.62%) to support existing positions plus an
additional 13.43 FTEs to satisfy enrollment and mandate requirements. Salaries and wages comprise over 83% of
the School Department budget. The expense line is recommended to decrease by $142,989 (-0.89%) over the FY
2023 appropriation, a small but significant reduction from previous years. In order to achieve this, we are relying
more heavily on some departmental offset accounts.
Negotiated Salary Increases
The FY 2024 budget includes funding for estimated wage increases for all collective bargaining units and non-union
positions, including step increases and cost of living adjustments (COLA).The current status of collective bargaining
agreements, corresponding expiration dates, and negotiated adjustments is listed below:
Bargaining Unit Contract Term Negotiated Increases
LEA: Unit A 09/01/2019—08/31/2022 Pending negotiations; prior
contract was 2.25%;2.25%;3%
LEA: Unit C 09/01/2021 —08/31/2024 Effective Sept. 1, 2021: 2%(with
modifications to steps)
Effective Sept. 1, 2022: Market
adjustments and further
modifications to full salary scale
Effective Sept. 1, 2023: 2%
LEA: Unit D 07/01/2020—06/30/2023 Effective July 1,2020: 2.25%
Lexington Public Schools as of January 3, 2023
Budget Overview 11
FY 2024 Superintendent's Recommended Budget
Effective July 1,2021:2.5%;
Effective July 1,2022:2.75%
LEA:Tech 07/01/2021 —06/30/2024 Effective July 1,2021:2.25%
Effective J u ly 1,2022:2.5%
Effective July 1,2023: 1.5%(with
modifications to steps)
ALA:Administrators 07/01/2022—06/30/2023 Effective Sept. 1, 2022: 3%(with
modifications to steps);
2023-2026 contract pending
negotiations
Enrollment Overview
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Fig. 2:How has LPS Enrollment Changed Over Time?Annual Enrollment by Grade Leve!
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(Source: LPS SIMS,Grade is the student's grade as of the October reporting period)
Review of the most recent School Attending Children data collected by the Massachusetts Department of
Elementary and Secondary Education (MA DESE), finds the majority of school-aged children residing in Lexington
are enrolled in a public school (87%). (Table 5). This is similar to the prior two years.
Lexington Public Schools as of January 3, 2023
Budget Overview 16
FY 2024 Superintendent's Recommended Budget
Table 5:How Many Lexington Children Attend a Lexington Public School (K-12)?
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���� �������� ����� ,,,.���������n���������� �����,,�,,�r�������� �������r���� ����w�����,� ��r,��������`��� ������a������ ��,,, ����°� , �,�������� �,, r���°��°����������� ��,�����u��������
�� �� �u��,���,.�����,,� �� ������ � � �.���� ����� �°�������� ���°������C����„��°,����� ���°� �,;a,��,,,,,�w�";� ����'.��� �������a�
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Lexington Public Schools as of January 3, 2023
Budget Overview 17
FY 2024 Superintendent's Recommended Budget
Table 6:How Many Lexington Children Attend a Lexington Public School (K-12)?
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Future LPS Enrollment
Each y��r the distri�t r�vievvs n�w student �r�rollrr��r�t b�sed �r� C��tc�b�r 1 �nd pr�duc�s upd�t�d enr�llrr��nt
pr�j�cti�r�s, Th�se pr�j�cti�ns �re �ff�r�d �s a plar�r�ing tr�ol, but n�t a d�finitiv� pr�dictior� c�f futur� enr�llrri�r�t,
Prc�j��tic�r�s�r� built�n th�assurr�pti�n th�t hist�ri��l data ar�d enr�llrr��nt patt�rr�s�an �ff�r clu�s ab�ut th�futur�,
Hc�vv��er, if n�vv v�ri�bles n�t pres�r�t c�r ac�our°�t�d fc�r in histori��l d�t� ar� intrc�duc�d (i,�, � gl�b�l p�nd�rr�ic)th�t
h�v� �n ir�pa�t �n enr�llrr�ent, �nr�llr��nt proj��tions b�s�d �n this d�t� ar� unlikely to h�ld,
About LPS Projections:
For the purposes of this budget, a version of the Cohort Survival Method was used,which is one of
multiple models the district runs each year. In this version, future kindergarten enrollments are
based on a non-linear regression that incorporates 40 years of historical kindergarten enrollments.
Average grade-to-grade progression rates are then applied to the rest of the grades. See ��
��� � vu ���� ��u°� �� for more information.
Projections also include 90% confidence intervals, reflecting the inherent uncertainty associated
with projections.Correct interpretation of intervals is that there is a 90%chance that the confidence
interval contains the true value of future enrollment. It is recommended that plans based on
projections consider this confidence interval and incorporate appropriate flexibility. LPS will
continue to monitor enrollment very closely and strongly encourage those engaged in planning
that considers multiple possible future scenarios when possible.
lJpd�ted �r�rollrr�er�t pr�j�cti�r�s �nd c�nfid�nc� ir�t�rv�ls ar� surr►rr►�rized in T�ble 7,
C�istrict-vvid�, Lexir�gtc�r�'s �lerr�ent�ry �r�r�llrr��nt is pr�j��t�d tc� d�cre�s� c���r tl�e n�xt thr�e y��rs, Tvu� prirr��ry
f�ct�rs ir�p��tir�g futur� gr�vvth at tl�is lev�l �r� the size �f th� ir�c�rr�ir�g kinderg�rt�n cl�sses �r�d the siz� c�f th�
�utg�ing upp�r �I�rn�nt�ry ��horts, Th� r�c�nt srr7�ll�r siz� �f kinderg�rt�n �I�sses corr�bin�d vvith �orr�p�r�tiv�ly
I�rger�I�rrr�ent�ry�I�sses rr�c�ving to rr�iddl� s�hc��l� �ven vvith cor�tinu�d ����rt grovuth thrc�ugh �lenn�nt�ry, results
Lexington Public Schools as of January 3, 2023
Budget Overview 18
FY 2024 Superintendent's Recommended Budget
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Table 7: What Is The LPS's Forecasted Enrollment?
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Lexington Public Schools as of January 3, 2023
Budget Overview 19
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-3
Program: Education
1200 Minuteman Re ional HI h SCh001 Town ot'�exin ton Ma
9 9 g ,
Budget Overview: The Regional High School subprogram budget is for the assessment levied by the
Minuteman Regional Vocational Technical School District to support the operations of the School.
Minuteman is a regional high school, located in Lexington and Lincoln, which provides technical and
academic education for students in grades 9-12 from the Minuteman district, which includes 9 towns as
of July 1, 2022, as well as out-of-district students.
Minuteman Tech's programs include courses in Biotechnology, Environmental Science, Multi-media
Engineering, Design and Visual Communication, Engineering and Robotics Automation, Cosmetology,
Early Education and Teaching, Carpentry, Culinary Arts and Hospitality, Plumbing, Electrical, Health
Occupations, Horticulture, Programming and Web Development, Automotive Technology, Welding and
Metal Fabrication, Advanced manufacturing courses and a new Animal Science program, as well as
four-year academic and college preparatory programs. In addition, adult students can pursue a variety
of continuing education programs at Minuteman.
Lexington's historical enrollment at Minuteman is shown in the table below as of October 1st of each
year, the date that enrollments from school districts throughout the Commonwealth are reported to the
Massachusetts Department of Elementary and Secondary Education.
10/1/2017 10/1/2018 10/1/2019 10/1/2020 10/1/2021 10/1/2022
High School Students 53.5 52 62 71 68 77
Post Graduate Students* 1 1 4 0 0 0
*Beginning in FY2021, Minuteman began offering Minuteman Technical Institute(MTI)for post-secondary students. MTI students pay
tuition directly to Minuteman; it had previously been included in the assessment. Two Lexington residents are enrolled in MTI in FY2022.
Appropriated/Authorized Staffing:
No Town staff are charged to this budget.
Budget Recommendations
The FY2024 projected budget for the Minuteman Regional High School assessment is $3,505,042, an
increase $281,144 or 8.72% from the FY2023 budget. This is a preliminar�r figure, as the district is still
developing its FY2024 budget. Minuteman will hold a public budget hearing on ]anuary 24, 2023, and
the Town expects to receive a final FY2024 assessment ahead of publishing the final Recommended
Budget.
The assessment incorporates $929,570 in debt service, a decrease of$(87,582) or (8.6)%. Debt for
the new school building that opened in September 2019 has been issued, and Minuteman projects that
future debt requirements will gradually reduce as debt is paid down.
The annual assessment is broken out as follows -
Category FY2021 FY2022 FY2023 FY2024 $ Change %Change
Minimum Required Contribution $1,057,954 $ 1,156,993 $ 1,158,939 $ 1,310,022 $ 151,083 13.0%
Transportation Assessment $ 83,516 $ 109,594 $ 78,524 $ 79,620 $ 1,096 1.4%
Remaining Operating Assessment $1,011,769 $ 935,559 $ 969,283 $ 1,182,766 $ 213,483 22.0%
Capital/Debt Service $ 709,909 $ 927,892 $ 1,017,152 $ 929,570 $ (87,582) (8.6)%
Total Assessment $2,863,147 $3,130,038 $3,223,898 $3,501,978 $ 278,080 8.6%
*Numbers may not add due to rounding.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-18
Program: Education
1200 Minuteman Re ional HI h SCh001 Town ot'�exin ton Ma
9 9 g ,
Budget Summary:
Funding Sources �2021 FY2022 FY2023 FY2024 Dollar Percent
Actual Actual Estimate Projected Increase Increase
Tax Levy $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72%
, . . , . , ... , . , . .. . ,
• . 11 . , •• , 1 1 • , . . , 1 1 , • . •
Appropriation FY2021 FY2022 FY2023 FY2024 Dollar Percent
Summary Actual Actual Appropriation Recommended Increase Increase
Compensation $ — $ — $ — $ — $ — —%
Expenses $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72%
, . . , . , ... , . , . ..
• . 11 . , .• , 1 1 • , . . , 1 1 , . . �
Level-Service FY2021 FY2022 FY2023 FY2024 Dollar Percent
Requests Actual Actual Appropriation Recommended Increase Increase
Total 1200 Minuteman $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72%
, . . . . , ..• , . , . .. • �
• . 11 . , •• , 1 1 • , . • , 1 1 , • . �
Object Code FY2021 FY2022 FY2023 FY2024 Dollar Percent
Summary Actual Actual Appropriation Recommended Increase Increase
Salaries&Wages $ — $ — $ — $ — $ — —%
Overtime $ — $ — $ — $ — $ — —%
Compensation � — � — � — � — � — —%
Contractual Services $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,144 8.72%
utilities $ — $ — $ — $ — $ — —%
Supplies $ — $ — $ — $ — $ — —%
Small Capital $ — $ — $ — $ — $ — —%
Expenses $ 2,863,147 $ 3,130,038 $ 3,223,898 $ 3,505,042 $ 281,�44 8.72%
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-19
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i n IV: Pr r m 2 : r Ex n
ect o o a a e e ses
This section includes detailed information about the FY2024 Operating Budget & Financing Plan
for shared expenses. It includes:
• 2100 Employee Benefits IV-3
• 2200 Property & Liability Insurance IV-8
• 2300 Sola r Prod ucer Payments IV-10
• 2400 Debt Service IV-12
• 2500 Reserve Fund IV-14
• 2600 Public Facilities IV-17
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-1
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Program: Shared Expenses
2100 Em �O ee Benefits & Insurance Townof�exin ton MA
a y �► ,
Mission: To provide and manage a comprehensive benefits program for Town and School employees
a nd reti rees.
Budget Overview: Included in the Employee Benefits and Insurance program are costs for the
Town's pension assessment, workers'compensation, unemployment insurance, health, dental and life
insurance benefits and the Medicare tax.
Employee Benefits is comprised of the following:
• Contri butory Reti rement Assessment: The assessment of the Lexi ngton Contri butory
Retirement System levied to the Town to finance a portion of retirement benefits of Town and
non-teaching School employees. This assessment is issued pursuant to Massachusetts General
Laws (MGL) Chapter 32 and is based on an actuarial valuation of the funding obligations of the
Lexington Contributory Retirement System. In addition to this assessment, employee
contri butions - ra ng i ng from 5% to 11% depend i ng on date of h i re - provide the majority of
pension system fu nd i ng.
• Non-Contributory Retirement: The cost of benefits for employees who retired prior to the
creation of the Lexington Contributory Retirement System. Beginning in FY2023 the Town no-
longer has any non-contributory retirees.
• Employee/Retiree Benefits: The Town's annual contribution for health, dental and life insurance
for active Municipal and School Department employees and retirees, and the Town's 1.45%
share of Medicare tax for all employees hired after 1986.
• Unemployment Compensation: The cost of unemployment payments for eligible employees
separated from Municipal or School Department employment. The Town self-insures for this
expense.
• Workers' Compensation: The medical costs incurred by Municipal and School employees injured
on the job, and medical costs of former public safety employees who retired on accidental
disability. The Town largely self-insures for this expense, but purchases��stop loss" insurance
for extraordinary work-related medical claims. The premiums for that insurance are captured in
the Workers' Compensation budget.
Authorized/Appropriated Staffing:
Staff support is provided through the Town Manager's Office, Human Resources and the Finance
Department. Portions of the salaries of four employees are charged to the General Fund health
insurance budget.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-3
Program: Shared Expenses
2100 Em �O ee Benefits & Insurance Townof�exin ton MA
a y �► ,
Budget Recommendations:
The FY2024 recommended All Funds Employee Benefits and Insurance budget is $45,550,598. This is
a $2,615,488 or 6.09% increase from the FY2023 budget. The recommended budget includes the
benefits costs (health, dental, life, Medicare and workers' compensation) for all municipal and school
staff and retirees as of November 1, 2022.
Chanqes Include:
1. A $765,550, or 8.30% increase in Contributory Retirement based on the approved funding
schedule from the January 1, 2021 actuarial valuation of the Lexington Retirement System, plus
an amount of dedicated tax levy new growth. In FY2023, $1,060,000 of new levy growth from
Takeda personal property taxes was dedicated to the Pension Fund. This amount, plus an
increase of 2.5% per year will continue to be set-aside to the Pension Fund in future years. The
dedicated tax levy plus growth for FY2024 is $9,984,800. For FY2024, $400,000 is funded from
Free Cash, which is the same level of Free Cash funding as in FY2023. The Retirement system's
unfunded liability is expected to be funded by 2030, given the current actuarial assumptions.
2. Beginning in FY2023 the Town no longer has Non-Contributory Retirement costs.
3. A $134,099 or 6.53% increase in the Town's contribution for the Medicare Tax based on
FY2022 actual costs, projected FY2023 and FY2024 salaries and wages, new municipal
positions, and historical rates of increase in this item.
4. A $1,835,478 or 6.21% increase in health insurance costs (General Fund). The FY2024 budget
is based on an increase of 7.0% in health insurance premiums across all plans at November
2022 enrollment levels, and the projected addition of eighty (80) subscribers (new enrollees to
health coverage, either from new retirees, active employees electing to begin or resume
coverage, and active employees switching from individual to family plans).
5. A $(5,864) or (0.53)% decrease in dental insurance costs (General Fund) based on a slight
decrease in premium rates for FY2024 as compared to originally budgeted FY23 rates, further
updated to reflect November 2022 enrollment levels.
6. No increase in life insurance costs based on projected enrollments.
7. Level-funding of unemployment insurance based on the revised budget of $200,000, which is
reflective of average claim activity.
8. A $(125,000) or (20.00)% decrease in workers'compensation costs to a total of $500,000. As
of June 30, 2022, this continuing appropriation account had a total balance of$2,816,884. In
light of the fund balance, staff recommend a gradual reduction in the appropriation through
FY2026, with a guideline of maintaining a fund balance of $2 million.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-4
Program: Shared Expenses
2100 Em �O ee Benefits & Insurance Townof�exin ton MA
a y �► ,
Budget Summary - General Fund
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $35,228,913 $37,215,122 $ 41,577,204 $44,105,427 $ 18,227 $ 44,123,654 $2,546,449 6.12%
Transfers from Enterprise Funds to General
Fund(Indirects) $ 762,237 $ 611,775 $ 805,256 $ 863,256 $ - $ 863,256 $ 58,000 7.20%
Free Cash for Updated Pension Schedule $ - $ - $ 400,000 $ 400,000 $ - $ 400,000 $ - -%
PEG Access Special Revenue Fund $ 5,250 $ 5,575 $ 5,178 $ 4,991 $ - $ 4,991 $ (187) -3.61%
• �� .• :- ,, ..� .�� , . , , . • • , . . , . , . . .� , . .�
. , . , • • . , • , . , , .1 . • 1 �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 103,959 $ 118,996 $ 121,047 $ 126,670.6 $ 15,965 $ 142,636 $ 21,589 17.84%
Expenses $35,892,440 $37,713,476 $ 42,666,591 $45,247,003 $ 2,261 $ 45,249,265 $2,582,673 6.05%
� • // �� �� � ••• �1/ �� � � � � � • � � I � I �� � � I • �1 � �1� • • /���
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Level-Service Requests(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 2110 Contributory Retirement $ 6,679,199 $ 7,417,500 $ 9,219,250 $ 9,984,800 $ - $ 9,984,800 $ 765,550 8.30%
Total 2120 Non-Contributory Retirement $ 15,907 $ 8,798 $ - $ - $ - $ - -%
Subtotal-Retirement $ 6,695,106 $ 7,426,298 $ 9,219,250 $ 9,984,800 $ - $ 9,984,800 $ 765,550 8.30%
Total 2130 Medicare $ 1,907,961 $ 1,986,677 $ 2,054,651 $ 2,188,255 $ 495 $ 2,188,750 $ 134,099 6.53%
Total 2130 Health Insurance $25,448,028 $26,483,798 $ 29,554,494 $31,372,760 $ 17,212 $ 31,389,972 $1,835,478 6.21%
Total 2130 Dental Insurance $ 985,610 $ 1,080,414 $ 1,109,243 $ 1,102,859 $ 520 $ 1,103,379 $ (5,864) -0.53%
Total 2130 Life Insurance $ 20,384 $ 17,160 $ 25,000 $ 25,000 $ - $ 25,000 $ - -
Subtotal-Hea/th/Life Benefits $28,361,983 $29,568,050 $ 32,743,388 $34,688,874 $ 18,227 $ 34,707,101 �1,963,712 6.00%
Total 2140 Unemployment $ 64,311 $ 88,124 $ Z00,000 $ Z00,000 $ - $ 200,000 $ - -%
Total 2150 Workers Compensation* $ 875,000 $ 750,000 $ 625,000 $ 500,000 $ - $ 500,000 $ 125,000 -20.00%
Subtotal-Other Employee Benefits $ 939,311 $ 838,124 $ 825,000 $ 700,000 $ - $ 700,000 $ (125,000) -15.15%
� • 1 1 �� �� �� ••• �1 1 �� / � �� � � • / I � I �� : �� I • �1 �� �1� � • /��/
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 103,959 $ 118,996 $ 121,047 $ 126,671 $ 15,965 $ 142,636 $ 21,589 17.84%
Overtime $ - $ - $ - $ - $ - $ - -
Persona/Services $ 103,959 $ ��8,996 $ 121,047 $ 126,671 $ 15,965 $ 142,636 $ 21,589 17.84%
Contractual Services $35,892,440 $37,713,476 $ 42,666,591 $45,247,003 $ 2,261 $ 45,249,265 $2,582,673 6.05%
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ - $ - $ - $ - $ - $ - $ - -
Small Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses $35,892,440 $37,7�3,476 $ 42,666,591 $45,247,003 $ 2,261 $ 45,249,265 $2,582,673 6.05%
• �� .• :- ,, ..� .�� , . , , . • • , . . . . , . . .� , . .�
. , . , • • . , • , . , , .1 • • 1 �
Budget Summary - Revolving Funds*
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Directed Funding(Revolving Funds) $ 133,586 $ 139,863 $ 147,471 $ 158,697 $ - $ 158,697 $ 11,226 7.61%
� • 1/ �� �� �� �• �� � �• �� I I �� � •� �� �� � •� �� • • �/
*Revo/ving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Level-Service Requests(Revolving Funds) Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 2130 Health Insurance $ 129,199 $ 135,729 $ 143,337 $ 154,563 $ 154,563 $ 11,226 7.83%
Total 2130 Dental Insurance $ 4,387 $ 4,134 $ 4,134 $ 4,134 $ 4,134 $ - -%
•_ � . � • • � . . � . . � � . . � �
• . �� �• � � •• � �• � � • • � � • • � • • �
Budget Summary - All Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 103,959 $ 118,996 $ 121,047 $ 126,671 $ 15,965 $ 142,636 $ 21,589 17.84%
Expenses $36,026,026 $37,853,339 $ 42,814,062 $45,405,700 $ 2,261 $ 45,407,962 $2,593,899 6.06%
._ , . .• , . , . . . , . , . , . .• , .•• .�
• . •• . � • •• � � � � . � . � . •• • �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-5
Program: Shared Expenses
2100 Em �O ee Benefits & Insurance Townof�exin ton MA
a y �► ,
Focus on: Health Benefits— Line Item 2130
While the cost of health insurance continues to be a concern for the Town of Lexington, as is the
case with all public and private organizations in this region and across the country, the Town was
successful in negotiating with the Employee Health Insurance Coalition to join the State's Group
Insurance Commission (GIC) health insurance program, which has helped to slow the growth of this
large cost driver.
The Town has an agreement with the Public Employees Committee (PEC) to remain in the GIC through
June 30, 2023, and will begin bargaining for a successor agreement this spring.
The table below displays an approximate distribution of health insurance costs for Municipal and School
employees and Retirees.
Table 1: Health Insurance Budget: FY2019 - FY2024
Increase
FY2019 FY2020 FY2021 FY2022 Budgeted Projected FY2023 to
Actual Actual Actual Actual FY2023 FY2024 FY2024
Town�1� $ 3,636,336 $ 3,903,453 $ 4,242,098 $ 4,148,176 $ 5,059,791 $ 5,306,524 4.88%
School $12,141,910 $13,170,788 $13,965,697 $13,985,906 $16,244,427 $17,270,064 6.31%
Retirees $ 6,725,482 $ 6,980,911 $ 7,165,298 $ 7,233,013 $ 8,175,329 $ 8,718,255 6.64%
Total $22,503,728 $24,055,153 $25,373,093 $25,367,096 $29,479,547 $31,294,843 6.16%
Mitigation Fund �2� --- --- --- --- --- --- ---
Medicar�3�Part 6 � 82�241 $ 78,264 $ 74,935 $ 77,917 $ 74,935 $ 77,917 3.98%
Penalty
Net Budget Amount $22,585,970 $24,133,417 $25,448,028 $25,445,013 $29,554,482 $31,372,760 6.15%
(1)Portion of salaries attributable to health insurance administration is inclusive in these figures.
(2)Payment made to the Public Employee Committee(PEC)HRA Mitigation Fund to ofFset increasing co-pays and deductibles.
(3)Medicare Part B Penalty is the penalty the Town must pay due to deferred migration of retirees from active plans to Medicare supplement plans.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-6
Program: Shared Expenses
2100 Em �O ee Benefits & Insurance Townof�exin ton MA
a y �► ,
The table below shows the number of employees and retirees enrolled in the Town's health insurance
program.
Table 2: Health Insurance Enrollments �1�
FY2023 FY2024
Budget Budget
Based on Actual Subscribers,
plus Additional Projected Lives
Actual Subscribers shown below
Nov. 2018 Nov. 2019 Nov. 2020 Nov. 2021 Nov. 2022
Subscribers (�2019) (FY2020) (FY2021) (FY2022) (FY2023)
Municipal
Individual g6 107 98 110 105
Fa m i ly 164 168 171 172 166
subtotal 260 275 269 282 271
School
Individual 356 350 358 376 374
Family 536 561 555 536 520
su btota I 89 2 911 913 912 894
Retirees 1,289 1,307 1,302 1,338 1,372
subtotal 2,441 2,493 2,484 2,532 2,537
Additic�nal projected liu��for bud��t purpc�ses
Position Vacancies
Municipal g g
School 26 23
s u btota I 3 5 3 2
Estimated Open Enrollment/ Qualifying Events�2�
Individual 9 g
Family 27 27
Retirees 44 44
su btota I 80 80
total 2,441 2,493 2,484 2,647 2,649
N�:w Positi'�n�
School�3� 0 12
Municipal �3� 0 1
Facilities Dept. 1 0
subtotal 1 13
E�tima#�d Redu�tion in Subscrib+er�
Retirees ` ) ( }
total 2,441 2,493 2,484 2,614 2,628
(1)The subscriber counts above do not include COBRA subscribers, but include employees whose salaries and
benefits are funded either fully or partially from non-General Fund sources.
(2)The projection shown under open enrollment/qualifying events is based on an assumption of current employees
losing coverage on their spouse's plans,and changes in marital status or dependent status.
(3) Based on the budgets as recommended by the School Committee and Select Board and assumes that each full-
time equivalent will subscribe to Town's insurance. The cost is estimated at a composite rate based on school and
municipal personnel enrollment.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-7
Program: Shared Expenses
22�0 PI'O el't & �ia bi I it I nsu ra nce Town of�exin ton MA
a y y �► ,
Mission: To provide and manage a comprehensive property and liability management program for all
property and equipment in the Town.
Budget Overview: The property and liability management program consists of the following
elements:
• Property and Liability Insurance: The cost of premiums for policies that: (1) protect the Town
against property loss and damage; (2) insure the Town's vehicles; and (3) cover the Town against
liability claims.
• Uninsured Losses: A continuing balance account for uninsured property losses, settlements and
deductibles contained in various insurance policies.
Authorized/Appropriated Staffing:
A portion of the Deputy Town Manager's salary is charged to this line-item in recognition of the
ongoing support provided.
Budget Recommendations:
The FY2024 overall recommendation for Property and Liability Insurance is $1,192,000, which is a
increase from the FY2023 appropriation.
1. Property and liability insurance is increasing by $97,000 or 10.84%. This reflects an anticipated
premium increases of approximately 10% compared to the FY2023 budged amount, and a
4.04% increase in compensation to due to cost of living and contractual increases.
2. A level funding of the budget for uninsured losses. The balance in this continuing balance
account as of June 30, 2022, is $1,011,722. Staff recommend a guideline of maintaining a fund
balance of approximately $1 million.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-8
Program: Shared Expenses
2200 PI'O el't & �ia bi I it I nsu ra nce Town of�exin ton MA
a y y �► ,
Budget Su m ma ry
Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,008,200 $1,055,742 $ 1,064,863 $1,162,050 $ - $ 1,162,050 $ 97,187 9.13 %
Transfers from Enterprise Funds
to General Fund (Indirects) $ 33,096 $ 25,039 $ 30,137 $ 29,950 $ - $ 29,950 $ (187) (0.62)%
. . 11 ' •.- : •• . 1� •. �, 1:1 : �. 1• 111 �, • 111 �, �, ' 111 �. • 111 : :. '�
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 %
Expenses $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.03 %
. . �� � ..- : .. , �� •. �, �:� : �. �• ��� �, • ��� ., ,, . , . . . �
, ��� . ��� . .. ,
Level-Service Requests FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 2210 Property&Liability � �91,296 $ 830,781 $ 895,000 $ 992,000 $ - $ 992,000 $ 97,000 10.84 %
Insurance
Total 2220 Uninsured Losses $ 250,000 $ 250,000 $ 200,000 $ 200,000 $ - $ 200,000 $ - -
. . 11 ' •.- : •• ,, 1� •. �, 1:1 : �, 1• 111 �, • 111 �, �, ' 111 �, • 111 : :. '�
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 %
Overtime $ - $ - $ - $ - $ - $ - $ - -
Compensation $ 37,035 $ 38,718 $ 37,806 $ 39,333 $ - $ 39,333 $ 1,527 4.04 %
Contractual Services $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.03 %
Utilities $ - $ - $ - $ - $ - $ - $ - -
Supplies $ - $ - $ - $ - $ - $ - $ - -
Small Capital $ - $ - $ - $ - $ - $ - $ - -
Expenses $1,004,261 $1,042,063 $ 1,057,194 $1,152,667 $ - $ 1,152,667 $ 95,473 9.0 3 %
. . �� � •.- : .. , �� •. �, �:� : �. �• ��� �, • ��� ,, ,, . , . . . �
, ��� . ��� . .. �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-9
Program: Shared Expenses
2300 Sola r Prod ucer Pa ments Town of�exin ton MA
y �► ,
Mission: To provide obligated payments for the installation and operating costs of the solar array at
the Hartwell Avenue Compost Facility.
Budget Overview: For the solar arrays installed at the Hartwell Avenue Compost Facility, Eversource
elected to reimburse the Town for the solar power generated via monthly payments, rather than issue
a credit on the Town's electric bills. For the rooftop solar panels on Town and School buildings, that
energy is credited in the monthly bill, thereby reducing utility costs at the Department of Public
Facilities. As a means of separately tracking the Hartwell Avenue arrangement, this budget division
reflects:
• Net Meterinq Credits: The revenues received from Eversource in return for solar power
generated at Hartwell Avenue. Any excess revenues are deposited into the General Fund.
• Solar Producer Payments: The annual amount paid to Syncarpha, the current owner of the
solar panels, for the cost of construction and operating costs.
Authorized/Appropriated Staffing:
No direct staff is charged to this line-item. Staff support is provided through the Public Facilities, Town
Manager and Finance departments.
Budget Recommendations:
The FY2024 overall recommendation for Solar Producer Payments is $390,000, which is level-funded
from the FY2023 appropriation.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-10
Program: Shared Expenses
2300 Sola r Prod ucer Pa ments Town of�exin ton MA
y �► ,
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $(306,604) $(281,965) $ (280,000) $ (280,000) $ - $ (280,000) $ - - %
Net-Metering Credits $ 674,298 $ 642,150 $ 670,000 $ 670,000 $ - $ 670,000 $ - - %
. . �� . . ■ •. �, . .•� �, .� :� �, •� ��� �, •� ��� �, �, •� ��� �, ��
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ - $ - $ - $ - $ - $ - $ - - %
Expenses $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - %
. . 11 . . ' •. ,, . .•� ,, .1 :' ', •1 111 �, •1 111 �, �, •1 111 �, '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Level-Service Requests Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 2300 Solar Producer � 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - %
Payments
• . 11 • . ' •� , •. , ., , • , • , , • , �
� � . . � •1 . � 1 111 � 1 111 � , 1 111 � �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ - $ - $ - $ - $ - $ - $ - - %
Overtime $ - $ - $ - $ - $ - $ - $ - - %
Compensation � - $ - � - � - $ - � - $ - - %
Contractual Services $ - $ - $ - $ - $ - $ - $ - - %
Utilities $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - %
Supplies $ - $ - $ - $ - $ - $ - $ - - %
Small Capital $ - $ - $ - $ - $ - $ - $ - - %
Expenses $ 367,694 $ 360,184 $ 390,000 $ 390,000 $ - $ 390,000 $ - - %
. . �� . . � .. �, . ... �, .� :� �, •� ��� �, •� ��� �, �, •� ��� �, ��
Summary of Townwide Solar Credits and Expenses
FY2018 FY2019 FY2020 FY2021 FY2022 FY2023 FY2024
Actual** Actual Actual Actual Actuals Estimate Projection
Rooftop Solar Bill Credits $ 303,696 $ 333,329 $ 326,421 $ 308,738 $ 336,046 $ 291,500 $ 330,000
Rooftop PILOT* $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Rooftop Solar Payments $ (157,038) $ (159,033) $ (173,254) $ (164,249) $ (156,669) $ (165,000) $ (156,000)
Net Revenue subtotal $ 176,658 $ 204,296 $ 183,167 $ 174,489 $ 209,377 $ 156,500 $ 204,000
Hartwell Solar Revenue $ 647,232 $ 720,493 $ 691,986 $ 674,298 $ 755,891 $ 670,000 $ 700,000
Hartwell PILOT* $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400 $ 55,400
Hartwell Annual Lease $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000
Hartwell Solar Payments $ (355,257) $ (351,839) $ (385,512) $ (367,694) $ (395,706) $ (390,000) $ (390,000)
Net Revenue subtotal $ 348,375 $ 425,054 $ 362,875 $ 363,004 $ 416,585 $ 336,400 $ 366,400
Total Net Revenue $ 525,033 $ 629,350 $ 546,042 $ 537,493 $ 625,962 $ 492,900 $ 570,400
*Per MA DOR,solar PILOTs(Payments in Lieu of Taxes)are deposited as Personal Property taxes rather than under a
PILOT category of revenue.
**FY2018 costs/revenue for Hartwell are not representative of a full year of operations.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-11
Program: Shared Expenses
2400 Debt Service Town of Lexin ton MA
9 �
Mission: To manage the issuance of Town debt in a manner which protects assets that are required to
deliver town services and yet limits large increases or decreases in annual debt service.
Budget Overview: Debt service includes General Fund principal and interest payments for levy-
supported (non-exempt) debt, both authorized by Town Meeting, as well as for capital projects being
proposed to the 2023 Annual Town Meeting.
Debt service on projects funded from the Compost Revolving Fund is shown in the DPW Budget
element 34Z0; and debt service for Water and Sewer Enterprise projects is shown in the DPW Budget
under elements 3610 and 3710, respectively.
Debt Service voted to be exempt from Proposition 21/2, while not appropriated by Town Meeting, is
presented for informational purposes.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support for managing debt service is provided
through the Town Manager and Finance departments.
Budget Recommendations:
Total gross debt service (before mitigation) is increasing by $944,580, or 4.06% compared to FY2023
which reflects a decrease in within levy debt service offset by a larger increase in exempt debt service.
Within-Levy debt service of $6,851,036 is decreasing by $(403,473), or (5.56)% as existing debt on
older projects has been fully paid-off. In recent years the Town has increased the cash capital program
and accordingly reduced the issuance of new within-levy debt. Lower debt service expense reduces
interest costs and creates capacity within the tax levy to fund future capital projects with cash. The
Town will continue to issue new within levy debt to meet ongoing capital needs when cash financing is
not available.
FY2024 gross exempt debt service is projected at $17,356,438, a increase of $1,348,053, or 8.42%
compared to FY2023 gross exempt debt service. The increase in FY2024 exempt debt service is
primarily due to new bonds that will be issued in February 2023 to fund the construction of the new
Police Station. To mitigate the impact of this increase on Lexington taxpayers, it is proposed that
$500,000 of Capital Stabilization Funds be appropriated to offset exempt debt service in FY2024. Net
exempt debt service in FY2024 (after mitigation) is projected to be $16,856,438.
The Town is preparing for a new or renovated Lexington High School in the coming years. This process
and timing are driven by the schedule outlined by the Massachusetts School Building Authority (MSBA).
The Town expects that a future debt exclusion vote will be proposed for the costs of design and
construction for the High School Building project.
The FY2024 proposed capital projects are described in greater detail in Section XI: Capital Investment
in this Town Manager's Preliminary Recommended Budget and Financing Plan.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-12
Program: Shared Expenses
2400 Debt Service Town of Lexin ton MA
g �
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources(All Funds)
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $22,675,688 $24,260,322 $ 22,446,769 $23,595,566 $ - $ 23,595,566 $ 1,148,797 5.12%
Fund Transfers
Capital Stab.Fund-Exempt Debt $ 4,600,000 $ 2,800,000 $ 800,000 $ 500,000 $ - $ 500,000 $ (300,000) (37.50)%
Cemetery Sale of Lots Fund $ 40,480 $ 51,933 $ 16,125 $ 50,408 $ - $ 50,408 $ 34,283 212.61 %
Betterments Fund $ 6,200 $ - $ - $ 11,500 $ - $ 11,500 $ 11,500 -%
Visitors Center Stabilization Fund $ 200,000 $ - $ - $ 50,000 $ - $ 50,000 $ 50,000 -%
, . , , ... , . . . , , . . . , ... . . �
• . �'• , •• , , • • , 1 , . 1 . •1 1• �
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ - $ - $ - $ - $ - $ - $ - -%
Expenses $27,522,368 $27,112,255 $ 23,262,894 $24,207,474 $ - $ 24,207,474 $ 944,580 4.06%
� • ,�/ �� •• �r �� • ••I � I ' I I �� �� I , I I �� •I I •1 � 1• '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Gross Within Levy Debt Service
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total Z410 Within-Levy Long-Term Principal* $ 6,292,000 $ 5,626,400 $ 5,274,000 $ 4,840,333 $ - $ 4,840,333 $ (433,667) (8.22)%
Total 2420 Within-Levy Long-Term Interest $ 1,101,675 $ 956,198 $ 1,217,534 $ 1,210,458 $ - $ 1,210,458 $ (7,076) (0.58)%
Total 2430 Within-Levy Short-Term Principal $ 2,712,350 $ 3,708,638 $ 598,529 $ 138,954 $ 138,954 $ (459,575) (76.78)%
Total 2430 Within-Levy Short-Term Interest $ 131,513 $ 73,028 $ 164,446 $ 661,291 $ - $ 661,291 $ 496,845 302.13 %
� • � 1�/ � / � �� / •I �I i� I '• � � � 1 • �� �� • � 1 • � �1 � • �1
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Net Within Levy Debt Service Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 2410 Within-Levy Long-Term Principal $ 6,292,000 $ 5,626,400 $ 5,274,000 $ 4,840,333 $ - $ 4,840,333 $ (433,667) (8.22)%
Total 2420 Within-Levy Long-Term Interest $ 1,101,675 $ 956,198 $ 1,217,534 $ 1,210,458 $ - $ 1,210,458 $ (7,076) (0.58)%
Total 2430 Within-Levy Short-Term Borrowing $ 2,843,863 $ 3,781,666 $ 762,975 $ 800,245 $ - $ 800,245 $ 37,270 4.88%
Funding from Cemetery Sale of Lots/ � (246,680) $ (51,933) $ (16,125) $ (111,908) $ - $ (111,908) $ (95,783) 594.00%
Betterments/Visitors Center
� • ��� �� • 1 �� �i / �� � /� �� � � � �� �� • � : �� I•• • � �1 �1
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Exempt Debt Service
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
• . � �'� �� i� i � ' i •• � • • � i • � � i • � i• • i �
i • i • 1 1• / i • • r � • / � � 1 • �
Use of Capital Stabilization Fund to mitigate impact of ��4,600,000) $(2,800,000) $ (800,000) $ (500,000) $ - $ (500,000) $ 300,000 (37.50)%
excluded debt service on property tax bills
� �'• � •i • � •i •• � � • � • � • � � • � • � i• •i �
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-13
Program: Shared Expenses
2 5�0 Rese rve F u n d Town of Lexin ton Massachusetts
9 �
Mission: To provide for extraordinary and unforeseen expenses.
Budget Overview: The Reserve Fund (General Fund) is under the jurisdiction of the Appropriation
Committee. Funds may be utilized for extraordinary and/or unforeseen expenses in any given fiscal
year. If not utilized, the budget in this account reverts to Free Cash at the end of the fiscal year.
Authorized/Appropriated Staffing:
There is no direct staff charged to this line-item. Staff support is provided through the Town Manager
and Finance departments.
Budget Recommendations:
The FY2024 recommendation for the Reserve Fund is $750,000, which is level funded compared to the
original FY2023 appropriation.
In Fall 2022, the Town moved public safety communication equipment from the Police Station at 1575
Massachusetts Ave, to a temporary location at 173 Bedford St. while the new Police Stations is being
constructed. The old communication equipment was not compatible with the infrastructure at the
temporary location and our Police and Fire Departments began to experience radio communication
problems. The Town requested a transfer for the full $750,000 Reserve Fund to replace this public
safety communication equipment. Subsequently, Fall 2022-3 Special Town Meeting, appropriated
$500,000 from tax l evy new growth into the Reserve Fund to cover any additional extraordinary and
unforeseen expenses for the remainder of FY2023. The revised Reserve Fund appropriation for FY2023
is $1,250,000, and to-date, no further transfers have been made from the Reserve Fund for FY2023.
Notes: The FY2021 and FY2022 budgets for the Reserve Fund were $750,000 in each year.
• In FY2021, $15,000 was transferred to the Conservation Division to allow them to respond to a
Letter of Map Revision from the Town of Belmont.
• In FY2022, $174,000 was transferred to the Recreation Department to address a drainage issue
at Pine Meadows Golf Course. An equal amount was transferred back to the Reserve Fund from
the Enterprise Fund at annual Town Meeting.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-14
Program: Shared Expenses
2 5�0 Rese rve F u n d Town of Lexin ton Massachusetts
9 �
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)%
. . 11 �- - . �, �. �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)%
. . 11 �- - . �, �, �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Level-Service Requests Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 2500 Reserve Fund $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)%
. . 11 ■- - . �, �. �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ — $ — $ — $ — $ — $ — $ — —%
Overtime $ — $ — $ — $ — $ — $ — $ — —%
Compensation � — $ — � — � — � — $ — $ — —%
Contractual Services $ — $ — $ 1,250,000 $ 750,000 $ — $ 750,000 $(500,000) (40.00)%
Utilities $ — $ — $ — $ — $ — $ — $ — —%
Supplies $ — $ — $ — $ — $ — $ — $ — —%
Small Capital $ — $ — $ — $ — $ — $ — $ — —%
Expenses $ — $ — $ 1,250,000 $ 750,D00 $ — $ 750,000 $(500,D00) (40.00)%
. . 11 �- - . �, �, �, 1 111 �, 1 111 �, �, 1 111 �, 11 111 �1 11 '�
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
III-15
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Program: Shared Expenses
2600 Pu bl ic Faci I ities Town of Lexin ton MA
9 �
Mission: The mission of the Department of Public Facilities is to manage the efficient operation and
maintenance of Town buildings, preserve the facility and equipment assets of the Town, and plan and
implement capital improvements. This mission is accomplished by establishing appropriate services in
support of building users, fostering continuous improvement in delivery of services, and by establishing
a five-year capital plan in collaboration with the Permanent Building Committee and other Town
committees.
Budget Overview: The Department of Public Facilities (DPF) is responsible for the coordination and
care of all Town-owned buildings inclusive of those under the control of the Town Manager, Library
Trustees, Recreation Committee, and School Committee. The primary areas of service include custodial
care and cleaning, building maintenance and repair (including preventative maintenance), utilities, and
landscaping and grounds (school buildings only). The DPF administrative staff develops and
implements the maintenance programs that provide services for the Town buildings. In addition, the
DPF Capital Budget and the Building Rental Revolving Fund are managed by DPF staff.
Depa rtmenta I I n itiatives:
1. Continue renovations, additions and new construction at schools to support teaching and
learning environments.
2. Support implementation of Town Public Safety projects.
3. Review results of Conditions Facility Assessment and incorporate into a 20-year capital plan.
4. Implement other priority projects.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-17
Program: Shared Expenses
2600 Pu bl ic Faci I ities Town of Lexin ton MA
9 �
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-18
Program: Shared Expenses
2600 Pu bl ic Faci I ities Town of Lexin ton MA
9 �
Authorized/Appropriated Staffing
FY20 21 FY20 2 2 FY20 23 FY20 24
School Facilities 2610 Budget Budget Budget Request
Maintenance Staff 12 12 12 12
Custodian 54 54 54 54
Su btota I FTE 66 66 66 66
Municipal Facilities 2620
Custodian 12 12 12 12
Subtotal FTE 12 12 12 12
Shared Facilities 2630
Director of Public Facilities 1 1 1 1
Assistant Director of Public Facilities 1 1 1 1
Superintendent of Custodial Services 1 1 1 1
Project Manager 1 1 1 1
Facility Superintendent 1 1 1 1
Facility Engineer 1 1 1 1
Event Manager 1 1 1 1
LHS Facility Manager 1 1 1 1
Office Manager 1 1 1 1
Admin.Asst. - Facility Coordinator 1 1 1 1
Admin.Asst. - Clerical/Rental 1 1 1 1
Administrator
Municipal Assistant- Part time* 0.5 0.5 1 1
Subtotal FTE 11.5 11.5 12.0 12.0
. . ; . ; . . � . �
Notes:
*In FY2023, a program improvement request revised the Municipal Assistant's responsibilities to reflect
the management of the 20-year capital plan database, and increased the FTE from 0.5 to 1.0.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-19
Program: Shared Expenses
2600 Pu bl ic Faci I ities Town of Lexin ton MA
g �
Budget Recommendations:
The FY2024 recommended All Funds Department of Public Facilities budget inclusive of the General
Fund operating budget and the Building Rental Revolving Fund is $14,552,569. The recommended
budget is a $898,036, or 6.58% increase from the FY2023 budget.
The Department of Public Facilities FY2024 recommended General Fund operating budget, inclusive of
the Education Facilities, Municipal Facilities and Shared Facilities divisions, is $13,950,503, which is a
$881,196, or 6.74% increase from the FY2023 General Fund budget.
The General Fund operating budget for Compensation is $6,777,986, and reflects a $316,730 or 4.90%
increase, which provides contractually obligated and projected step increases and cost of living
increases for AFSCME, and the SEIU contract that expired June 30, 2021.
The General Fund operating budget for Expenses is $7,172,517 and reflects a $564,466, or 8.54%
increase. This reflects an overall increase in the cost of cleaning materials and other supplies, contract
labor and utilities.
For FY2024, Utilities are increasing by $424,976 or 10.84%. A project to add extensive solar panels and
batteries to seven school buildings is expected to be complete by the summer of 2023. Staff have
incorporated projected solar savings into the FY2024 budget, however, there should be greater clarity
and refinement of the impact of solar during the development of future budgets, once the panels have
been in operation for a full year.
The FY2024 Facilities Department recommended Building Rental Revolving Fund budget is $602,066,
an increase of $16,840 or 2.88%, which is attributable to increases in wages, staff overtime and
benefits charged to this account.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
VFA Annual Subscription Fee $ 24,000 $ — $ 24,000 $ — $ — $ — $ 24,000
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-20
Program: Shared Expenses
2600 Pu bl ic Faci I ities Town of Lexin ton MA
9 �
Budget Summary - General Fund
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $11,120,701 $12,162,718 $ 13,047,022 $14,049,802. $(122,624.5 $ 13,927,178 $ 880,156 6.75 %
PEG Special Revenue Fund $ 20,310 $ 21,212 $ 22,285 $ 23,325 $ - $ 23,325 $ 1,040 4.67 %
. . .11 . , . � , . . � , ��. � , . � , . , . � � , .. . . �
� � • � � � • � � �� � •� �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 5,588,376 $ 5,966,608 $ 6,461,256 $ 6,777,986 $ - $ 6,777,986 $ 316,730 4.90 %
Expenses $ 5,552,635 $ 6,217,322 $ 6,608,051 $7,295,141.5 $(122,624.5 $ 7,172,517 $ 564,466 8.54 %
. . .�� . �, � � �, : • � � �.• � , . � , . , . � � , ..
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FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
2610-Education Facilities $ 7,904,917 $ 8,814,863 $ 9,220,062 $9,873,489.5 $ (62,418) $ 9,811,071.5 $591,009.5 6.41 %
2620-Municipal Facilities $ 2,024,605 $ 2,191,909 $ 2,457,224 $ 2,759,424 $ (46,692) $ 2,712,732 $ 255,508 10.40 %
2630-Shared Facilities $ 1,211,489 $ 1,177,159 $ 1,392,021 $ 1,440,214 $(13,514.5) $ 1,426,699.5 $34,678.5 2.49 %
� • •1 1 � �r � 1 �� • � / �� 1•� / �r � / �i • � �� � / / �i �� �• • � ��
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual A
ppropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 5,372,219 $ 5,489,552 $ 6,115,199 $ 6,418,666 $ - $ 6,418,666 $ 303,467 4.96 %
Overtime $ 216,157 $ 477,056 $ 346,057 $ 359,320 $ - $ 359,320 $ 13,263 3.83 %
Persona/Services $ 5,588,376 $ 5,966,608 $ 6,461,256 $ 6,777,986 $ - $ 6,777,986 $ 316,730 4.90 %
Contractual Services $ 1,501,518 $ 1,539,017 $ 1,568,250 $ 1,733,827 $(66,267.5) $ 1,667,559.5 $99,309.5 6.33 %
Utilities $ 3,115,925 $ 3,688,401 $ 3,920,601 $ 4,349,577 $ (4,000) $ 4,345,577 $ 424,976 10.84 %
Supplies $ 809,598 $ 856,074 $ 868,700 $ 945,877.5 $ (50,337) $ 895,540.5 $26,840.5 3.09 %
Small Ca ital $ 125 594 $ 133 830 $ 250 500 $ 265 860 $ 2 020 $ 263 840 $ 13 340 5.33 %
Expenses $ 5,552,635 $ 6,217,322 $ 6,608,051 $7,295,141.5 $(122,624.5 $ 7,172,517 $ 564,466 8.54 %
� • •1 1 / �� � 1 �� • � 1 �� 1�� / �� � / �i • � �� � 1 / �i �� �• • � ��
Budget Summary - Non-General Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Building Rental Revolving � 32,591 $ 358,979 $ 586,000 $ 600,650 $ - $ 600,650 $ 14,650 2.50 %
Fund
� • •1 1 � � �r • �� : • • �r �• 1/1 �r �1 1 • 1 �i �r •// • 1 �r � • 1 1 ��
*PEG revenues are tied to spending. For overall revenue,see Select Board budget presentation.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriations Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Building Rental
Revolving Fund $ 8,458 $ 225,809 $ 585,226 $ 602,066 $ - $ 602,066 $ 16,840 2.88 %
Personal Services $ 2,333 $ 210,019 $ 368,054 $ 384,178 $ - $ 384,178 $ 16,124 4.38 %
Expenses $ 6,125 $ - $ 198,000 $ 198,000 $ - $ 198,000 $ - - %
Benefits $ - $ 15,789 $ 19,172 $ 19,888 $ - $ 19,888 $ 716 3.73 %
, . . • , • . , . , , , , ., .. �
• . •11 • � � . . � •1 � . • � •1 1•. � � .1 1•• � • • 1 •• �
Budget Su m ma ry - AI I Fu nds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 5,590,709 $ 6,176,627 $ 6,829,310 $ 7,162,164 $ - $ 7,162,164 $ 332,854 4.87 %
Expenses $ 5,558,760 $ 6,217,3Z2 $ 6,806,051 $ 7,493,142 $ (1Z2,625) $ 7,370,517 $ 564,466 8.29 %
Benefits $ - $ 15,789 $ 19,172 $ 19,888 $ - $ 19,888 $ 716 3.73 %
� • •// � � '� I• I�� �� I'• : �� � I �� I � • �i • �� � •• �� �•� / • • � '�
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IV-21
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ect�on V: Pro ra m : Pu �c Wor s
This section includes detailed information about the FY2024 Operating Budget & Financing Plan for the
Department of Public Works (DPW). It includes:
• 3000-3500 DPW Summary V-3
• 3100 DPW Administration & Engineering V-8
• 3200 Highway V-12
• 3300 Public Grounds V-16
• 3400 Environmental Services V-20
• 3600 Water Enterprise V-25
• 3700 Sewer Enterprise V-29
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-1
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Program: Public Works
30�0-3500 DPW Summar Town ofLexin ton, MA
y �►
Mission: The Department of Public Works is a professional team dedicated to enhancing the quality of
life in Lexington and supporting the Town's core values. We make every effort to maximize the
efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure,
public lands and programs. We are committed to public safety and providing prompt, courteous,
quality service to our customers and each other.
Budget Overview: The Public Works program contains all DPW divisions. The services provided by
Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads,
equipment, and property. The Department of Public Works is responsible for 284 lane miles of road,
154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch
basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial
Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such
as playing fields, and the bikeway. This program also includes the Town's water and sewer operations,
which function as separate enterprise funds and are shown in separate enterprise budgets.
Along with the day-to-day duties of DPW staff, many are also actively involved or work with Town
committees. Those committees include the Permanent Building Committee, the Tree Committee, the
Center Committee, the Water and Sewer Abatement Board, the Capital Expenditures Committee, the
Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the
Commission on Disabilities, the Monuments and Memorials Committee, Sustainable Lexington
Committee, the Noise Advisory Committee and the Recreation Committee. Committee members and
staff also work collaboratively on internal committees and teams.
Depa rtmenta I I n itiatives:
1. Coordinate Administrative and Operations functions to maintain a functionally efficient
organization.
2. Continue to research, test and implement new technologies to improve efficiencies.
3. Ensure staff accessibility and participation for training and advancement opportunities.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-3
Program: Public Works
30�0-3500 DPW Summar Town ofLexin ton, MA
y �►
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
� - � . - � � � � - . �
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
Management Analyst* 0.6 0.6 1 1
Office Manager 1 1 1 1
Department Account Assistant** 2.6 2.6 2.6 2.6
Department Assistant - Pub Grounds/ 1 1 1 1
Cemetery
Department Lead Assistant 1 1 1 1
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 3 3 3 3
Engineering Assistant 3 3 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Supt. of Equipment, Highways & Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 6 6 6 6
Heavy Equipment Operators 16 16 16 16
Information Coordinator 1 1 1 1
Seasonal Laborer 1.7 1.7 1.1 1.1
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Superintendent of Public Grounds 1 1 1 1
Leadmen 7 7 7 7
Arborists 3 3 3 3
Cemetery Foreman 1 1 1 1
� - � . • ' � • • � • ' - . . �
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Leadman*** — — 1 1
Heavy Equipment Operator*** 2 2 1 1
Seasonal Laborer 0.7 0.7 0.7 0.7
� . . . . .
� . � � i � � i � � � � �
Explanatory Notes
*The DPW Management Analyst transitioned to full-time in FY2023 via a program improvement.
**Full-time Dept. Account Assistant shown as 0.6 from General Fund; 0.4 is charged to Water/Sewer Enterprise.
***A Heavy Equipment Operator was upgraded to a Leadman in FY2023 as a program improvement.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-4
Program: Public Works
3000-3500 DPW Su m ma Town of Lexin ton, MA
�/ 9
Budget Recommendations:
The FY2024 recommended All Funds Public Works budget inclusive of the General Fund operating
budget and the Burial Containers, Compost Operations, Lexington Tree Fund, and Minuteman
Household Hazardous Waste revolving funds is $14,271,742. The recommended budget is a $992,102,
or 7.47% increase from the FY2023 budget.
The FY2024 recommended Public Works General Fund operating budget is $12,738,509, which is a
$770,364, or 6.44% increase from the FY2023 General Fund budget.
The General Fund operating budget for Compensation is $5,014,681, and reflects a $136,682 or 2.80%
increase, which is attributable to the cost of contractually obligated step increases and cost of living
adjustments.
The General Fund operating budget for Expenses is $7,723,828 and reflects a $633,682 or 8.94%
increase.
The combined FY2024 recommended Revolving Fund budgets (see page V-7) are $1,303,Z33 which is
a $(8,262) or -0.63% increase from the FY2023 budget, which includes two position upgrades in the
Water and Sewer division.
Please see the division sections on the following pages for a detailed explanation of the FY2024 budget
changes.
ProAram Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Streetscape Maintenance � 2g,000 $ — $ 28,000 $ — $ — $ — $ 28,000
P rog ra m
Assistant Superintendent for � g3,895 $ 18,949 $ 102,844 $ 102,844
Public Grounds
Leadman Upgrade $ 6,087 $ 6,087 $ —
$ 6,000 $ 87 $ 6,000 $ 87
Leadman Upgrade $ 6,087 $ 6,087 $ —
$ 6,000 $ 87 $ 6,000 $ 87
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-5
Program: Public Works
3000-3500 DPW Summa Town of Lexin ton, MA
�/ 9
Budget Summary:
Funding Sources(General FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 9,344,507 $ 9,585,798 $ 10,981,494 $11,454,875 $ (114,100) $ 11,340,775 $ 359,281 3.27 %
Enterprise Funds(Indirects) $ 624,564 $ 519,198 $ 614,351 $ 633,912 $ - $ 633,912 $ 19,561 3.18 %
Fees,Charges and Available Funds
Free Cash $ - $ - $ - $ 365,272 $ - $ 365,272 $ 365,272 - %
Parking Fund $ 72,900 $ 72,900 $ - $ - $ - $ - $ - - %
Cemetery Trust $ 72,925 $ 95,969 $ 70,000 $ 70,000 $ - $ 70,000 $ - - %
Cemetery Prep Fees $ 237,123 $ 308,303 $ 250,000 $ 250,000 $ - $ 250,000 $ - - %
Misc. Charges for Service $ 114 $ 247 $ 200 $ 200 $ - $ 200 $ - - %
Licenses&Permits $ 143,175 $ 121,191 $ 52,100 $ 78,350 $ - $ 78,350 $ 26,250 50.38 %
. . �� �� �� . �, � �• �: �. � � .� �, •.: � �, : .�• �, � �� �. : �� �, � .. � .. �,
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 4,746,049 $ 4,706,712 $ 4,877,999 $ 5,014,681 $ - $ 5,014,681 $ 136,682 2.80 %
Expenses $ 5,749,259 $ 5,996,893 $ 7,090,146 $ 7,837,928 $ (114,100) $ 7,723,828 $ 633,682 8.94 %
� • 1/ /1 ,� / �r �� � � / / •1 � � � � � � � �� � �� • /' �� / �� • �� �I
1 1� � i •• � � �/ 1/
Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 3110 Administration $ 660,102 $ 689,192 $ 738,687 $ 767,015 $ (100) $ 766,915 $ 28,228 3.82 %
Total 3120 Town Engineering $ 930,378 $ 921,050 $ 1,080,193 $ 1,117,915 $ - $ 1,117,915 $ 37,722 3.49 %
Total 3130 Street Lighting $ 123,287 $ 148,140 $ 203,500 $ 194,300 $ - $ 194,300 $ (9,200) -4.52 %
Total 3210 Highway $ 1,305,787 $ 1,402,731 $ 1,695,756 $ 1,724,389 $ (25,000) $ 1,699,389 $ 3,633 0.21 %
Total 3220 Equipment Maint. $ 753,403 $ 800,784 $ 921,051 $ 1,003,295 $ - $ 1,003,295 $ 82,244 8.93 %
Total 3230 Snow Removal $ 1,447,960 $ 1,445,837 $ 1,585,694 $ 1,662,186 $ (69,000) $ 1,593,186 $ 7,492 0.47 %
Total 3310 Parks $ 1,418,322 $ 1,449,229 $ 1,545,793 $ 1,561,606 $ (20,000) $ 1,541,606 $ (4,187) -0.27 %
Total 3320 Forestry $ 525,200 $ 535,853 $ 523,391 $ 533,103 $ - $ 533,103 $ 9,712 1.86 %
Total 3330 Cemetery $ 344,843 $ 286,447 $ 405,634 $ 409,072 $ - $ 409,072 $ 3,438 0.85 %
Total 3410 Refuse Collection $ 952,423 $ 980,996 $ 1,010,426 $ 1,222,297 $ - $ 1,222,297 $ 211,871 20.97 %
Total 3420 Recycl ing $ 1,265,853 $ 1,282,728 $ 1,468,095 $ 1,876,197 $ - $ 1,876,197 $ 408,102 27.80 %
Total 3430 Refuse Disposal $ 767,750 $ 760,618 $ 789,925 $ 781,235 $ - $ 781,235 $ (8,690) -1.10 %
� • 1/ /1 ,� / �r �� � � / / •1 � � � � � � � �� � �r • /� �r / •� • �� ,I
1 1� � r �• r � �/ 1 1
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 3,975,546 $ 4,060,081 $ 4,422,844 $ 4,546,720 $ - $ 4,546,720 $ 123,876 2.80 %
Prior Year Retro Payments $ 191,964 $ - $ - $ - $ - $ - - %
Overtime $ 578,539 $ 646,632 $ 455,155 $ 467,961 $ - $ 467,961 $ 12,806 2.81 %
Personal Services $ 4,554,085 $ 4,706,712 $ 4,877,999 $ 5,014,681 $ - $ 5,014,681 $ 136,682 2.80 %
Contractual Services $ 4,372,826 $ 4,591,678 $ 5,189,746 $ 5,838,028 $ (88,600) $ 5,749,428 $ 559,682 10.78 %
Utilities $ 399,893 $ 331,109 $ 516,400 $ 602,000 $ (15,500) $ 586,500 $ 70,100 13.57 %
Supplies $ 939,898 $ 1,020,293 $ 1,280,500 $ 1,296,400 $ (10,000) $ 1,286,400 $ 5,900 0.46 %
Small Capital $ 36,641 $ 53,813 $ 103,500 $ 101,500 $ - $ 101,500 $ (2,000) (1.93)%
Expenses $ 5,749,259 $ 5,996,893 $ 7,090,146 $ 7,837,928 $ (114,�00) $ 7,723,828 $ 633,682 8.94 %
• . 11 11 �' � '� 1 1 ' '� 1 1 �1 '� ••� ' '� i •1• '� ' 11 '� i 1• '� 1 •• • •• '�
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-6
Program: Public Works
3000-3500 DPW Summa Town of Lexin ton, MA
�/ 9
Budget Su m ma ry - Revolvi ng Fu nds*
Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Regional Cache-Hartwell � g,248 $ 50,000 $ 50,000 $ - $ - $ - $ (50,000) -100.00 %
Avenue
Lexington Tree Fund $ 54,120 $ 121,390 $ 75,000 $ 80,000 $ - $ 80,000 $ 5,000 6.67 %
Burial Containers $ 35,680 $ 44,005 $ 60,000 $ 60,000 $ - $ 60,000 $ - - %
Compost Operations $ 804,309 $ 1,075,242 $ 855,000 $ 875,000 $ - $ 875,000 $ 20,000 2.34 %
Refuse&Recycling Collection � _ � _ � - $ 230,000 $ - $ 230,000 $ 230,000 - %
Rev. Fund
Minuteman Household Hazardous � 206,854 $ 155,587 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38 %
Waste
• . �� �� �� �- ,, � �, ��. - �, �� ��� �, � ��� �, �, � ��� �. � ��� : : ��
.
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Article 4.
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Non-General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Regional Cache-Hartwell Avenue(3110)
Expenses $ 1,883 $ - $ 50,000 $ - $ - $ - $ (50,000) -100.00 %
Tree Revolving Fund(3320)
Expenses $ 23,450 $ 70,000 $ 75,000 $ 90,000 $ - $ 90,000 $ 15,000 20.00 %
Burial Containers Revolving Fund(3330)
Expenses $ 21,815 $ 24,882 $ 60,000 $ 60,000 $ - $ 60,000 $ - - %
Compost Operations Rev.
Fund(3420) $ 889,409 $ 750,851 $ 866,495 $ 853,233 $ - $ 853,233 $(13,262) -1.53%
Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ - $ 370,208 $ 9,126 2.53 %
Expenses $ 245,515 $ 241,689 $ 194,000 $ 204,000 $ - $ 204,000 $ 10,000 5.15 %
Benefits $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73 %
Debt $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $ (38,039) -16.72 %
Refuse&Recycling Collection Rev. Fund(3420)
Expenses $ - $ - $ - $ 230,000 $ - $ 230,000 $ 230,000 - %
Minuteman Household Hazardous Waste(3420)
Expenses $ 255,449 $ 156,770 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38 %
• . 11 11 �' '- , • . , , .• , , , , . �
�
� 11 � 11 1 � � � � 1 � . . 1 • �
Budget Summary - All Funds
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 5,098,672 $ 5,056,428 $ 5,239,081 $ 5,384,889 $ - $ 5,384,889 $ 145,808 2.78 %
Expenses $ 6,297,370 $ 6,490,234 $ 7,729,146 $ 8,721,928 $ (114,100) $ 8,607,828 $ 878,682 11.37 %
Benefits(Revolving Funds) $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73 %
Debt Service(Revolving Fund) $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $ (38,039) -16.72 %
� � // /1 �� � � �� •� �� /• / �i � •�/ �� � � �I �� I ', �� I I �' •• ' I �'
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-7
Program: Public Works
3100 DPW Administration & En ineerin Townot'�exin ton Ma
9 9 g ,
Mission: This element of the budget provides executive direction and leadership to all aspects of the
Department of Public Works (DPW) by promoting best management practices, administering Town
policies and providing engineering support to other DPW divisions and Town departments.
Budget Overview:
DPW Administration includes Administration, Operations, Engineering and Street Lighting. DPW
Administration Management staff plan, supervise, coordinate, schedule and direct the department's
activities. Staff are responsible for preparing budgets, monitoring expenditures, developing bid
specifications for DPW procurements, responding to citizens' questions and concerns, evaluating work
performance, performing inspections, managing projects and scheduling work assignments.
Staff also support various committees including the Permanent Building Committee, the Center
Committee, the Capital Expenditures Committee, the Conservation Committee, the Bicycle Advisory
Committee, the Tree Committee, and Sustainable Lexington.
Division Initiatives:
1. Continue use of work order system and explore other programs that ensure the efficiency of
customer response and also enhance employee skills.
2. Collaborate across divisions to focus on increasing storage, both physical and digital, by
encou rag i ng proper retention ti mes a nd to el i m i nate when necessa ry.
3. Maintain and create a diverse and talented workforce by utilizing improved employee
recruitment processes and and continuing to promote professional growth and development of
staff.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-8
Program: Public Works
3100 DPW Administration & En ineerin Townot'�exin ton Ma
9 9 g ,
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Element 3110: DPW Administration
Director of Public Works 1 1 1 1
Manager of Operations 1 1 1 1
ManagementAnalyst* 0.6 0.6 1 1
Office Manager 1 1 1 1
Department Lead Assistant 1 1 1 1
Department Account Assistant** 2.6 Z.6 2.6 2.6
Subtotal FTE 7.2 7.2 7.6 7.6
Su btotal FT/PT 7 FT/1 PT 7 FT/1 PT 8 FT/0 PT 8 FT/0 PT
Element 3120: Engineering
Town Engineer 1 1 1 1
Assistant Town Engineer 1 1 1 1
Senior Civil Engineer 3 3 3 3
Engineering Assistant 3 3 3 3
Engineering Aide 0.7 0.7 0.7 0.7
Subtotal FTE 8.7 7.7 8.7 8.7
Su btotal FT/PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT 8 FT/1 PT
• . . , . . .
� � � � � �
. • •
* 1 FT Assistant split between DPW,Water&Sewer
** FY2021 reflects a program improvement request to promote an Engineering Assistant to Senior Engineer.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-9
Program: Public Works
3100 DPW Administration & En ineerin Townot'�exin ton �wa
9 9 g , W
Budget Recommendations:
The FY2024 recommended All Funds Administration and Engineering budget, inclusive of the General
Fund operating budgets for Administration, Engineering and Street Lighting is $2,079,130. The
recommended budget is a $6,750 or 0.33% increase from the FY2023 budget.
The recommended FY2024 Administration and Engineering General Fund operating budget is
$2,079,130 which is a $56,750, or 2.81% increase from FY2023. Of this amount, $1,646,030 is for
Compensation and reflects a $64,550 or 4.08% increase, which is attributable to the cost of
contractually obligated step increases and cost of living adjustments Compensation does not include
a ny esti mate of prospective cost of I ivi ng i ncreases for contracts expi ri ng on or before J u ne 30, 2023.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The recommended FY2024 Administration and Engineering General Fund operating budget for
Expenses is $433,100 and reflects a $(7,800), or (1.77)% decrease. This is decrease of $(600) or
(1.42)% due to some realignments in the Administration expense budget and $(7,200) or (3.72)% in
the Street Lighting budget, realizing savings in electricity and maintenance expenses due to the LED
Street Light conversion.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Streetscape Maintenance � 2g,000 $ — $ 28,000 $ — $ — $ — $ 28,000
Program
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-10
Program: Public Works
3100 DPW Administration & En ineerin Townot'�exin ton rwa
9 9 g , w
Budget Su m ma ry:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,131,593 $1,192,280 $ 1,521,603 $ 1,531,839 $ (100) $ 1,531,739 $ 10,136 0.67%
Enterprise Funds(Indirects) $ 437,185 $ 442,964 $ 448,477 $ 468,841 $ - $ 468,841 $ 20,364 4.54%
Fees&Charges
Charges for Service $ 114 $ 247 $ 200 $ 200 $ - $ 200 $ - -%
Licenses&Permits $ 143,175 $ 121,191 $ 52,100 $ 78,350 $ - $ 78,350 $ 26,250 50.38%
Parking Fund $ 1,700 $ 1,700 $ - $ - $ - $ - $ - -%
. . �� - - . . �, . �, : : �, � :� �, � • � �, �� �, � • � �, . � : ��
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,550 4.08%
Expenses $ 274,617 $ 315,201 $ 440,900 $ 433,200 $ (100) $ 433,100 $ (7,800) -1.77%
• . �� . . �, . �, : : �. � :� �, � • � �, �� �, � • � �. . � : '�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 3110 DPW Administration $ 660,102 $ 689,192 $ 738,687 $ 767,015 $ (100) $ 766,915 $ 28,228 3.82%
Total 3120 Engineering $ 930,378 $ 921,050 $ 1,080,193 $ 1,117,915 $ - $ 1,117,915 $ 37,722 3.49%
Total 3130 Street Lighting $ 123,287 $ 148,140 $ 203,500 $ 194,300 $ - $ 194,300 $ (9,200) -4.52%
. . �� . . �, . �, : : �, � :� �, � � � �, �� �, � • � �, . � : �.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $1,428,923 $1,436,156 $ 1,567,491 $ 1,633,909 $ - $ 1,633,909 $ 66,418 4.24%
Overtime $ 10,227 $ 7,024 $ 13,989 $ 12,121 $ - $ 12,121 $ 1,868 -13.35%
Personal Services $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,5 5 0 4.0 8%
Contractual Services $ 170,346 $ 200,739 $ 285,300 $ 279,900 $ (100) $ 279,800 $ (5,500) -1.93%
Utilities $ 95,096 $ 89,658 $ 102,400 $ 102,200 $ - $ 102,200 $ (200) -0.20%
Supplies $ 9,131 $ 24,285 $ 52,200 $ 50,100 $ - $ 50,100 $ (2,100) -4.02%
Small Ca ital $ 44 $ 519 $ 1 000 $ 1 000 $ - $ 1 000 $ - -%
Expenses $ 274,617 $ 315,201 $ 440,900 $ 433,200 $ (100) $ 433,100 $ (7,800) -1.77%
. . �� . . �, . �, : : �, � :� �, � • � �, �� �, � • � �, . � : ��
Budget Summary - Revolving Funds*
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Regional Cache- Hartwell Ave. $ 9,248 $ 50,000 $ 50,000 $ - $ - $ - $ (50,000) -100.00%
. . 11 '- . . . �, ' �: �, 1 111 �, 1 111 �, �, �, �, 1 111 11 11'�
*Revo/ving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Artic/e 4.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Regional Cache- Hartwell Ave.
Expenses $ 1,883 $ - $ 50,000 $ - $ - $ - $ (50,000) -100.00%
. . �� �- . . . �, :: �, �. � ��� �, �, �, �. � ��� �� ����
Budget Summary - All Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,439,150 $1,443,180 $ 1,581,480 $ 1,646,030 $ - $ 1,646,030 $ 64,550 4.08%
Expenses $ 276,499 $ 315,201 $ 490,900 $ 433,200 $ (100) $ 433,100 $ (57,800) -11.77%
. . �� � . �, . � �, : : �, � :� �, � • � �, �� �, � • � �, . � � ��
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-11
-
Program: Public Works
3 2�0 �"�1 Wa Town of Lexin ton, MA
g y �►
Mission: The Highway Division maintains the town streets, sidewalks and stormwater infrastructure,
providing for the safe movement of vehicular and pedestrian traffic. The Highway Division performs
minor construction repairs, snow and ice operations for roadways and sidewalks, maintains all traffic
signage, traffic markings and supervises contractual service providers that perform repairs, cleaning
and maintenance work. In addition, the Equipment Maintenance Division ensures the Town's fleet is
operational and well maintained by performing repairs, preventive maintenance and managing the fuel
management program.
Budget Overview: The Highway Division includes Highway Maintenance, Equipment Maintenance
and Snow Removal.
• Highway Maintenance is responsible for all public streets, sidewalks, town parking lots, drainage
infrastructure and brooks, performing minor construction repairs, as well as maintaining all
traffic signage and traffic markings.
• Equipment Maintenance is responsible for the repair and preventive maintenance of 160
vehicles, rolling stock and equipment.
• Snow Removal is responsible for removing snow and treating 155 miles of roads and 62 miles of
sidewalks.
The Highway Division staff works with and provides support to the Sidewalk and Center Committees.
Division Initiatives:
1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk
assessment report.
2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning,
culvert cleaning, brook cleaning and stormwater BMP's.
3. Ta ke proactive measu res to clea n a nd repa i r catch basi ns townwide.
4. Provide timely and efficient response to road hazards that arise on Town roads.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-12
-
Program: Public Works
3 2�0 �"�1 Wa Town of Lexin ton, MA
g y �►
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Element 3210: Highway Maintenance
Supt. of Equipment, Highways&Drains 1 1 1 1
Highway Foreman 1 1 1 1
Crew Chief 2 2 2 2
Leadman 2 2 2 2
Shovel Operator 1 1 1 1
Heavy Equipment Operator 5 5 5 5
Information Coordinator 1 1 1 1
Seasonal Laborer 0.5 0.5 0.5 0.5
Subtotal FTE 13.5 13.5 13.5 13.5
Subtotal FT/PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT 13 FT/1 PT
Element 3220: Equipment Maintenance
Equipment Foreman 1 1 1 1
Mechanic 4 4 4 4
Subtotal FTE 5 5 5 5
Su btota I FT/PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT 5 FT/0 PT
� . . . .
. • • • •
• � � � � � � � � �
. � • • •
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-13
-
Program: Public Works
3 2�0 �"�1 Wa Town of Lexin ton, MA
g y �►
Budget Recommendations:
The FY2024 recommended Highway budget inclusive of the Highway Maintenance, Equipment
Maintenance and Snow Removal divisions is $4,295,870. The recommended budget is a $93,369, or
2.22%, i ncrease from the FY2023 budget.
The budget for Compensation is $1,582,870, and reflects an increase of $46,669 or 3.04%, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Pu bl ic Works staff.
The budget for Expenses is $2,713,000 and reflects a $46,700 or 1.75% increase which includes an
anticipated $66,000 increase (22.3%) in the cost of gasoline and diesel fuel due to current market
conditions, as well as inflationary increases in supplies and materials across the division. The guardrail
replacement program started in FY2020, and the bicycle sharerow program initiated in FY2018, both
continue in FY2024.
Program Improvement Requests:
None requested.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-14
.
Program: Public Works
3 200 �"�I Wa Town of Lexin ton, MA
g y �►
Budget Su m ma ry:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $3,342,711 $3,501,918 $ 4,133,590 $4,324,671 $ (94,000) $ 4,230,671 $ 97,081 2.35%
Enterprise Funds(Indirects) $ 93,240 $ 76,234 $ 68,911 $ 65,199 $ - $ 65,199 $ (3,712) -5.39%
Fees&Charges
Parking Fund $ 71,200 $ 71,200 $ - $ - $ - $ - $ - -%
� • 1 1 � • �� 1 �i •I• �� � 1 1 �i� �� � 1 �� �� 1 1 1 �� � � � 1 �� � �� �I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,601,662 $1,591,880 $ 1,536,201 $1,582,870 $ - $ 1,582,870 $ 46,669 3.04%
Expenses $1,905,489 $2,057,472 $ 2,666,300 $2,807,000 $ (94,000) $ 2,713,000 $ 46,700 1.75%
� • 1 1 / • �r 1 �i •I� �� I / ' ��� �� � / �r �� 1 1/ �� � � • / �� � �� ��
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 3210 Highway Maintenance $1,305,787 $1,402,731 $ 1,695,756 $1,724,389 $ (25,000) $ 1,699,389 $ 3,633 0.21%
Total 3220 Equipment Maintenance $ 753,403 $ 800,784 $ 921,051 $1,003,295 $ - $ 1,003,295 $ 82,244 8.93%
Total 3230 Snow Removal $1,447,960 $1,445,837 $ 1,585,694 $1,662,186 $ (69,000) $ 1,593,186 $ 7,492 0.47%
• . , � .. � . , . •. • , .. � . . • � . . �
11 � . , 1 , • . 1 1 , . . 1 , 111 . . 1 , • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $1,124,698 $1,179,636 $ 1,222,877 $1,259,124 $ - $ 1,259,124 $ 36,247 2.96%
Prior Year Retro Payments $ 84,899 $ - $ - $ - $ - $ - -%
Overtime $ 392,064 $ 412,244 $ 313,324 $ 323,746 $ - $ 323,746 $ 10,422 3.33%
Personal Services $1,601,662 $1,591,880 $ 1,536,201 $1,582,870 $ - $ 1,582,870 $ 46,669 3.04%
Contractual Services $ 950,752 $1,037,156 $ 1,256,000 $1,301,400 $ (68,500) $ 1,232,900 $ (23,100) -1.84%
Utilities $ 218,867 $ 197,462 $ 328,300 $ 411,600 $ (15,500) $ 396,100 $ 67,800 20.65%
Supplies $ 705,066 $ 781,842 $ 991,000 $1,005,000 $ (10,000) $ 995,000 $ 4,000 0.40%
Small Ca ital $ 30,804 $ 41,012 $ 91,000 $ 89,000 $ - $ 89,000 $ 2,000 -2.20%
Expenses $�,905,489 $2,057,472 $ 2,666,300 $2,807,000 $ (94,000) $ 2,713,000 $ 46,700 1.75%
� • 1 1 � • �� / �i •I• �� � / 1 �i� �� � 1 �� �� 1 1 1 �� � � � 1 �� � �� ��
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-15
Program: Public Works
3300 Pu bl ic G rou ndS Town ot'�exin ton Ma
9 �
Mission: The Public Grounds Division, working with other Town Departments, user groups and
concerned citizens, supports various Town services and recreational opportunities that help to preserve
the Town's green character and open spaces, and promote public safety. Through the Cemetery
Division, it also serves bereaved families and provides well-maintained cemetery grounds.
Budget Overview: The Public Grounds Division is comprised of the Parks, Forestry and Cemetery
functions.
• The Parks staff maintain 9 parks, 12 playgrounds, 28 conservation areas, 41 athletic fields, 12
school grounds, 4 tennis facilities, 3 historical sites, the pool and reservoir complexes as well as
the Town's bicycle, fitness and conservation trails totaling approximately 630 acres. Lexington's
athletic fields are used by many groups, which put excessive demands on these facilities. The
new turf program has continued to make a marked improvement in the safety and playability of
these fields.
• The Forestry staff maintain approximately 10,000 street trees, an undetermined number of
trees on Park and Conservation lands and numerous shrub bed plantings on park, cemetery,
school and conservation properties and along right-of-ways.
• The Cemetery staff is responsible for the administration and maintenance of four cemeteries
including 21.5 acres in Westview, 6.9 acres in Munroe, 1.28 in Colonial and 0.5 acres in
Robbins.
Staff support the Recreation, Tree and Bicycle Advisory Committees.
Division Initiatives:
1. Continue the implementation of a proactive park maintenance program to provide safe, well-
maintained, aesthetically pleasing parks, athletic fields and public ground areas.
2. Continue to improve two turf areas per year; the Center Complex softball and Center Complex
little league fields are targeted for FY2024.
3. Continue to implement a proactive tree maintenance program to minimize hazard trees and
provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground
areas.
4. Continue the GPS location of graves at Westview Cemetery and begin plans for the other
cemeteries.
5. Conti nue overseei ng the construction of the new cemetery bu i Id i ng.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-16
Program: Public Works
3300 Pu bl ic G rou ndS Town ot'�exin ton Ma
9 �
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Element 3310: Parks Division Budget Budget Budget Request
Superintendent of Public Grounds 1 1 1 1
Crew Chief 3 3 3 3
Leadman 4 4 4 4
Heavy Equipment Operator 8 8 8 8
Subtotal FTE 16 16 16 16
Su btota I FT/PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT 16 FT/0 PT
Element 3320: Forestry Division
Crew Chief 1 1 1 1
Arborists 3 3 3 3
Heavy Equipment Operator 1 1 1 1
Seasonal Laborer 0.6 0.6 0.3 0.3
Subtotal FTE 5.6 5.6 5.3 5.3
Su btota I FT/PT 5 FT/2 PT 5 FT/2 PT 5 FT/1 PT 5 FT/1 PT
Element 3330: Cemetery Division
Cemetery Foreman 1 1 1 1
Leadman 1 1 1 1
Heavy Equipment Operator 1 1 1 1
Department Assistant 1 1 1 1
Seasonal Laborer 0.6 0.6 0.3 0.3
Subtotal FTE 4.6 4.6 4.3 4.3
Su btota I FT/PT 4 FT/2 PT 4 FT/2 PT 4 FT/1 PT 4 FT/1 PT
• . . . . .
, � � ■ � � � �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-17
Program: Public Works
3300 Pu bl ic G rou ndS Town ot'�exin ton rwa
g �
Budget Recommendations:
The FY2024 recommended All Funds Public Grounds budget inclusive of the General Fund operating
budgets for the Parks, Forestry and Cemetery divisions and the Burial Containers and Lexington Tree
Fund Revolving Funds is $2,633,781, which is a $23,963 or 0.92% increase over the FY2023 budget.
The combined Parks, Forestry and Cemetery FY2024 recommended General Fund operating budget is
$2,483,781 which is a $8,963 or 0.36% increase from the FY20Z3 General Fund budget.
The combined Parks, Forestry and Cemetery General Fund operating budget for Compensation is
$1,785,781 and reflects a $25,463 or 1.45% increase, which is attributable to the cost of contractually
obl igated step i ncreases a nd cost of I ivi ng adjustments i n the contract with Pu bl ic Works staff.
The combined Parks, Forestry and Cemetery General Fund operating budget for Expenses is $698,000
and reflects a $(16,500) or (2.31)% decrease .
The combined FY2024 revolving fund budgets are funded at $150,000, an increase of $15,000.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Assistant Superintendent for � g3,895 $ 18,949 $ 102,844 $ — $ — $ — $ 102,844
Public Grounds
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-18
Program: Public Works
3300 Pu bl ic G rou ndS Town ot'�exin ton Ma
9 �
Budget Summary:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,884,177 $1,867,257 $ 2,057,855 $2,083,909 $ (20,000) $ 2,063,909 $ 6,054 0.29%
Enterprise Funds(Indirects) $ 94,139 $ - $ 96,963 $ 99,872 $ - $ 99,872 $ 2,909 3.00%
Fees&Charges
Cemetery Prep Fees $ 237,123 $ 308,303 $ 250,000 $ 250,000 $ - $ 250,000 $ - -%
Directed Funding
Cemetery Trust $ 72,925 $ 95,969 $ 70,000 $ 70,000 $ - $ 70,000 $ - -%
. , . , . . • • , . , , .• • , . . �
� • /1 • � �� �� • � � • • � 1 � � 1 1 1/ � • • � � • 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45%
Expenses $ 583,127 $ 599,877 $ 714,500 $ 718,000 $ (20,000) $ 698,000 $(16,500) -2.31%
. � � •• � � • � I I � � � • � � I� � � • � �
� � 1 1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 3310 Parks Division $1,418,322 $1,449,229 $ 1,545,793 $1,561,606 $ (20,000) $ 1,541,606 $ (4,187) -0.27%
Total 3320 Forestry $ 525,200 $ 535,853 $ 523,391 $ 533,103 $ - $ 533,103 $ 9,712 1.86%
Total 3330 Cemetery $ 344,843 $ 286,447 $ 405,634 $ 409,072 $ - $ 409,072 $ 3,438 0.85%
, .. , , . , . . • • , . . , .• • , . . �
� � /1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $1,421,925 $1,444,289 $ 1,632,476 $1,653,687 $ - $ 1,653,687 $ 21,211 1.30%
Prior Year Retro Payments $ 107,065 $ - $ - $ - $ - $ - -%
Overtime $ 176,248 $ 227,363 $ 127,842 $ 132,094 $ - $ 132,094 $ 4,252 3.33%
Personal Services $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45%
Contractual Services $ 275,117 $ 349,797 $ 421,500 $ 418,500 $ (20,000) $ 398,500 $(23,000) -5.46%
Utilities $ 85,929 $ 43,989 $ 85,700 $ 88,200 $ - $ 88,200 $ 2,500 2.92%
Supplies $ 216,287 $ 193,809 $ 195,800 $ 199,800 $ - $ 199,800 $ 4,000 2.04%
Small Ca ital $ 5,794 $ 12,282 $ 11,500 $ 11,500 $ - $ 11,500 $ - -%
Expenses $ 583,127 $ 599,877 $ 714,500 $ 718,000 $ (20,000) $ 698,000 $(16,500) -2.31%
- - � .. , � � � . . � � � . � � .� � � . � �
� � 1 1 � � � �� • � � • • � 1 � � 1 1 1 1 � • • � � • 1 • I
Budget Summary - Revolving Funds*
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Lexington Tree Fund $ 54,120 $ 121,390 $ 75,000 $ 80,000 $ - $ 80,000 $ 5,000 6.67%
Burial Containers $ 35,680 $ 44,005 $ 60,000 $ 60,000 $ - $ 60,000 $ - -%
• . 11 '- • � � '� :' :11 '� . • ', 111 '� '1 111 '� ', '1 111 '. 111 1'�
*Revolving Funds are authorized by Town Meeting via Article 9,and are not appropriated under Artic/e 4.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Lexington Tree Revolving Fund
Expenses $ 23,450 $ 70,000 $ 75,000 $ 90,000 $ - $ 90,000 $ 15,000 20.00%
Burial Container Revolving Fund
Expenses $ 21,815 $ 24,882 $ 60,000 $ 60,000 $ - $ 60,000 $ - -%
. . 11 '- . . . '� ' . ', •� :: '. 111 '� 1 111 ', ', 1 111 '. 111 '�
Budget Summary - All Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,705,237 $1,671,652 $ 1,760,318 $1,785,781 $ - $ 1,785,781 $ 25,463 1.45%
Expenses $ 628,392 $ 694,759 $ 849,500 $ 868,000 $ (20,000) $ 848,000 $ (1,500) -0.18%
11 � � , , . , . • • , . , , . , • • �
• . � • � � •• � •� • � � • � � � ��� � • • � • � �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-19
Program: Public Works
3400 Environmental Services Town of�exin ton MA
9 �
Mission: The Environmental Services Division manages the solid waste, recyclables, yard waste and
household hazardous products generated by households and municipal facilities. The Division also
provides educational materials on ways to reduce solid waste, increase recycling and composting, and
reduce the toxicity of the waste stream.
Budget Overview: The Environmental Services Division includes Refuse Collection and Disposal,
Recycling, Yard Waste and Appliance/Electronic Waste.
Refuse collection is the curbside collection of non-recyclable residential solid waste and the separate
collection of large appliances and yard waste. Recycling is the curbside collection of recyclable
products, management of yard waste operations at the Hartwell Avenue Compost Facility, operation of
the Minuteman Household Hazardous Products regional facility and curbside collection of televisions,
computer monitors and other electronics (CRT's) and drop-off of corrugated cardboard.
The Town entered into a 5-year contract for the collection of trash and recyclables with E. L. Harvey &
Sons, Inc. beginning July 1, 2018 running through June 30, 20Z3. The Town solicited proposals for a
new refuse and recycling collection contract beginning in FY2024 and price proposals increased
substantially compared to the current contract. The final refuse and recycling collection contract is
under negotiation and will be determined in the coming weeks. This preliminary budget incorporates
expected price i ncreases.
Further, this Preliminary Budget proposes the establishment of a Refuse Collection Revolving Fund and
implementing a fee for collection and disposal of bulky items and white goods. In prior years,
collection and disposal of these large items was included in the the Town's Refuse Collection budget
with regular curbside collection at no additional cost to the user. However, the proposed increase for
refuse collection necessitates a change in services. Creating a Refuse Collection Revolving Fund will
allow the Town to pass-through the collection and disposal expense for large items to the user. Fees
would be set a level that would cover the Town's contracted expense, plus a small administrative fee.
The Town is also currently under contract with Wheelabrator in North Andover for refuse disposal
through June 30, 2025.
Division Initiatives:
1. Continue to support programs to divert organics from residential trash. Since May 2018, DPW has
provided over 1,000 specialized green carts to residents participating in a food scraps program.
Lexington Public Schools divert approximately 100 tons of organics throughout the school year.
2. Continue to assess markets and pricing for compost, loam, leaf, bark mulch and yard waste
disposal permits.
3. Continue to support Zero Waste activities and programs, to promote waste reduction programs at
public events such as Discovery Day, community fairs and other events.
4. Complete implementation of DPW yard/compost facility operation's plan including gate installation,
security and conservation improvements.
5. Explore and implement new revenue opportunities.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-20
Program: Public Works
3400 Environmental Services Town of�exin ton MA
9 �
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Element 3420: Recycling* (Compost Facility)
Superintendent of Environmental Services 1 1 1 1
Compost Facility Foreman 1 1 1 1
Leadman** — — 1 1
Heavy Equipment Operator 2 2 1 1
Seasonal Attendant 0.7 0.7 0.7 0.7
Subtotal FTE 4.7 4.7 4.7 4.7
Subtotal FT/PT 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT* 4 FT/1 PT*
� . . . .
� ' ' ' ' ' ' ' ' '
*The positions shown in Element 3420: Recycling are paid from the DPW Compost Revolving Fund.
**The FY2023 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program
improvement.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-21
Program: Public Works
3400 Environmental Services Town of�exin ton MA
9 �
Budget Recommendations:
The recommended FY2024 All Funds Environmental Services budget inclusive of the General Fund
operating budgets for the Refuse Collection, Recycling and Refuse Disposal divisions and the Compost
Operations and Minuteman Household Hazardous Waste Program Revolving Funds is $5,262,961,
which is a net $868,020 or 19.75% increase from the FY2023 budget.
There is no Compensation in the Refuse Collection, Recycling and Refuse Disposal General Fund
operating budget as all staff are funded within the Compost Operations Revolving Fund budget.
The combined General Fund Refuse Collection, Recycling and Refuse Disposal operating budget for
Expenses is $3,879,728 and reflects a $611,282 or 18.70% increase. The Refuse Collection expense
budget is recommended at $1,222,297, a increase of $211,871 or 20.97%, and the Recycling expense
budget is recommended at $1,876,197 a increase of $408,102 or 27.80%, both of which reflect an
anticipated increase in the Town's contracts for refuse and recycling collections. The Refuse Disposal
expense budget is recommended at $781,235, a decrease of $(8,690) or (1.10)%, attributable to a
projected decrease in tonnage, offset by a 3.25% or $2.70 increase in the Town's tipping fee per ton.
The FY2024 revolving fund budgets, including the new Refuse Collection Revolving Fund, are
recommended at $1,383,233, a $256,738 or 22.79% net increase. The Minuteman Household
Hazardous Waste Program Revolving Fund is level-funded at $300,000. The Compost Operations
Revolving Fund is recommended at $853,233, a $(13,262) or (1.53)% decrease. The new Refuse
Collection Revolving Fund has a proposed budget of$230,000 for FY2024.
Program Improvement Requests:
None requested.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-22
Program: Public Works
3400 Environmental Services Town of�exin ton MA
9 �
Budget Su m ma ry:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $2,986,026 $3,024,343 $ 3,268,446 $3,514,456 $ - $ 3,514,456 $246,010 7.53%
Free Cash $ - $ - $ - $ 365,272 $ - $ 365,272 $365,272 -%
. _ _ . .• . . . , • .. . • . • , , . . • , • . �
� • 1 1 • � � �• 1 • � 1 � •• • i � � r � • • �• • • 1 �
Appropriation Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ - $ - $ - $ - $ - $ - $ - -%
Expenses $2,986,026 $3,024,343 $ 3,268,446 $3,879,728 $ - $ 3,879,728 $611,282 18.70%
, . � � •• � . . � . ,, � . � . � � . � . � . . �
� • 1 1 • � � �• 1 • � 1 � •• • i � � � � • • �• • • 1 �
Program Summary(General �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 3410 Refuse Collection $ 952,423 $ 980,996 $ 1,010,426 $1,222,296. $ - $ 1,222,296.5 $211,870. 20.97%
Total 3420 Recycling $1,265,853 $1,282,728 $ 1,468,095 $1,876,196. $ - $ 1,876,196.5 $408,101. 27.80%
Total 3430 Refuse Disposal $ 767,750 $ 760,618 $ 789,925 $ 781,235 $ - $ 781,235 $ (8,690) -1.10%
, , .• , . . , . ,, , . . . , , . . . , . . �
� � 1 1 • � r �• 1 • � 1 r •• • i � � r � • • r• • • 1 �
Object Code Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ - $ - $ - $ - $ - $ - $ - -%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Personal Services $ - � - $ - $ - $ - $ - $ - -%
Contractual Services $2,976,612 $3,003,986 $ 3,226,946 $3,838,228 $ - $ 3,838,228 $611,282 18.94%
utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 9,414 $ 20,357 $ 41,500 $ 41,500 $ - $ 41,500 $ - -%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $2,986,026 $3,024,343 $ 3,268,446 $3,879,728 $ - $ 3,879,728 $611,282 18.70%
,�� , .• , . . , • .. , . . • , , . . . , . . �
� • • / � �• / • � / i •• • i � � � � • • �• • • / �
Budget Summary- Revolving Funds*--------------------------------------------------------
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Compost Operations Rev. Fund $ 804,309 $1,075,242 $ 855,000 $ 875,000 $ - $ 875,000 $ 20,000 2.34%
Refuse&Recycling Collection � _ � - � - $ 230,000 $ - $ 230,000 $230,000 -%
Rev. Fund
Minuteman Haz.Waste Rev. Fund $ 206,854 $ 155,587 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38%
. . ��� �- . . . �, � . �, � : • �, ��� �, �� ��� �, �, �� ��� �, •� ��� . � ��
*Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated under Artide 4.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compost Operations Rev.Fund $889,409 $750,851 $ 866,495 $853,233 $ - $ 853,233 $(13,262 -1.53%
Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ - $ 370,208 $ 9,126 2.53%
Expenses $ 245,515 $ 241,689 $ 194,000 $ 204,000 $ - $ 204,000 $ 10,000 5.15%
Benefits $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ - $ 89,589 $ 5,651 6.73%
Debt $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ - $ 189,436 $(38,039) -16.72%
Refuse&Recycling Collection
Rev.Fund $ - $ - $ - $230,000 $ - $ 230,000 $230,000 -%
Expenses $ - $ - $ - $ 230,000 $ - $ 230,000 $230,000 -%
Minuteman Haz.Waste Rev.Fund $255,449 $156,770 $ 260,000 $300,000 $ - $ 300,000 $40,000 15.38%
Expenses $ 255,449 $ 156,770 $ 260,000 $ 300,000 $ - $ 300,000 $ 40,000 15.38%
• � • � .• � . � � . � . • �
� • �1 1 �� � � � �� �� • • � 1 • 1 i • i � r � • � • • /
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-23
Program: Public Works
3400 Environmental Services Town of�exin ton MA
9 �
Budget Summary - All Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 352,623 $ 349,716 $ 361,082 $ 370,208 $ — $ 370,208 $ 9,126 2.53%
Expenses $3,486,989 $3,422,802 $ 3,722,446 $4,613,728 $ — $ 4,613,728 $891,282 23.94%
Benefits(Revolving Fund) $ 85,714 $ 1,945 $ 83,938 $ 89,589 $ — $ 89,589 $ 5,651 6.73%
Debt Service(Revolving Fund) $ 205,557 $ 157,501 $ 227,475 $ 189,436 $ — $ 189,436 $(38,039) -16.72%
� � �1 1 � � �r� 1 �� �� • •� �� I •I •I �i • �• �r �� • �• �r�•� / 1 � ��
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-24
.
Program: Public Works
3600 Water Enter 1'ISe Town of�exin ton, MA
p 9
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, and ensuring the proper and safe discharge of our wastewater and by
maintaining our commitment to improving the infrastructure.
Budget Overview: The Water Division budget is comprised of Water Operations, Massachusetts
Water Resources Authority (MWRA) purchases and indirect support from the General Fund.
The Water Operations maintains and repairs the water system that delivers water to Lexington homes
and businesses through 154 miles of water mains, 1,747 fire hydrants and two water towers that store
3.24 million gallons of water. The Town has a three-block inclining rate structure to encourage water
conservation. As a customer uses more water, the water rate for the additional units increases.
Customers are billed twice per year. The Town also sells water to the Town of Bedford at the MWRA
wholesale rate plus an administrative fee. The MWRA provides water to Lexington and greater Boston.
Indirect support from the General Fund reflects Water Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Water Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer. In
FY2024, the Water Enterprise Fund will contribute to the Other Post-Employment Benefits (OPEB) Trust
Fund in a funding level that matches the contributions of the General Fund.
Depa rtmenta I I n itiatives:
1. Continue with the Hydrant Maintenance Program.
2. Continue implementation of the Automatic Meter Reading Infrastructure System (AMI).
3. Continue working on a valve/hydrant maintenance and/or backflow/cross connection program.
4. Continue to evaluate water usage, to move towards conservation efforts.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-25
.
Program: Public Works
3600 Water Enter 1'ISe Town of�exin ton, MA
p 9
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Superintendent of Water&Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 2 2 2 2
Grader-Shovel Operator 1 1 1 1
Leadman/Cross Connector Inspector* 2 2 2 3
Heavy Equipment Operator* 4 4 4 3
Laborer-Meter Reader 1 1 1 1
Department Assistant 0.2 0.2 0.2 0.2
� .
. . � � � � � � � � �
*The FY2024 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program
improvement.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-26
.
Program: Public Works
3600 Water Enter 1'ISe Town of�exin ton, MA
p g
Budget Recommendations:
The FY2024 recommended Water operating budget is $13,727,989, inclusive of indirect costs. The
recommended budget reflects a $1,020,752 or 8.03% increase from the FY2023 budget.
The budget for Compensation is $892,639, and reflects a $16,969 or 1.94% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Public Works staff, as well as a program improvement to upgrade one Heavy Equipment
Operator Position to a Leadman Position.
The budget for Expenses is $577,500 which is an increase of $44,000, or 8.25% from FY2023, and is
primarily due to an increase in Software Maintenance ($68,000), which reflects 54% of the cost for the
Advanced Metering Infrastructure System, with the remaining 46% in the Sewer Enterprise budget.
The software cost was partly offset by a decrease in Meter Supplies due to the success of the AMI
meter replacement program.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
water main replacement program to being funded directly by user charges instead of debt financing.
This is the third year of an 11-year transition to move the entire $2,200,000 annual program to cash
financing. In doing so, rate payers will save a considerable amount on interest costs in the long-term.
The FY2024 recommendation for cash capital is $800,000.
Debt service is recommended to decrease by $(123,811) or (10.11)%.
The preliminary MWRA Assessment is $9,342,814, which is a $849,347 or 10.00% increase from
FY2023. The final assessment will be issued in June 2023.
In FY2024, it is recommended that the Water Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of water
operations are projected at $1,011,340, an increase of $34,247 or 3.50%.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Leadman Upgrade $ 6,000 $ 87 $ 6,087 $ 6,000 $ 87 $ 6,087 $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-27
.
Program: Public Works
3600 Water Enter 1'ISe Town of�exin ton, MA
p 9
Budget Su m ma ry:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ - $ - $ - $ - $ - $ - $ - -%
Enterprise Funds
Retained Earnings $ - $ - $ - $ - $ - $ - $ - -%
User Charges $13,560,393 $10,892,419 $ 12,397,237 $13,411,989 $ 6,000 $ 13,417,989 $1,020,752 8.23%
Meter Charges $ 75,844 $ 84,872 $ 35,000 $ 35,000 $ - $ 35,000 $ - -%
Investment Income $ 6,399 $ 11,196 $ 8,000 $ 8,000 $ - $ 8,000 $ - -%
Fees&Charges $ 265,633 $ 398,196 $ 267,000 $ 267,000 $ - $ 267,000 $ - -%
, . . . , . . , , .•. , , .•. , . �
• . .11 . - - � , 1. .. , .. .. , 1 , . , . 111 , . , 1 1 . 1 �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 834,114 $ 823,447 $ 875,670 $ 886,639 $ 6,000 $ 892,639 $ 16,969 1.94%
Expenses $ 467,078 $ 462,428 $ 533,500 $ 577,500 $ - $ 577,500 $ 44,000 8.25%
Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ 800,000 $ 200,000 33.33%
Debt $ 965,096 $ 1,097,696 $ 1,224,746 $ 1,100,935 $ - $ 1,100,935 $(123,811) -10.11%
MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00%
OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -%
Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50%
, . •• , ..• .•. , , .•. , , .•. , . �
• . .�� . - - . - . � ... , . . , � , . . . ��� , . , � � . � �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
3610 Water Operations $ 2,266,288 $ 2,383,571 $ 2,633,916 $ 2,565,074 $ 6,000 $ 2,571,074 $ (62,842) -2.39%
3620 MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00%
Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ - $ 800,000 $ 200,000 33.33%
OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -%
Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50%
, . •• , ..• .•. , , ... , , .•. , . �
• . .11 . - - � , 1 ... , . . , 1 , . . . 111 , . , 1 1 . 1 �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 598,162 $ 643,422 $ 689,487 $ 698,035 $ 6,000 $ 704,035 $ 14,548 2.11%
Prior Year Retro Payments $ 54,507 $ - $ - $ - $ - $ - -%
Overtime $ 181,445 $ 180,025 $ 186,183 $ 188,604 $ - $ 188,604 $ 2,421 1.30%
Personal Services $ 834,114 $ 823,447 $ 875,670 $ 886,639 $ 6,000 $ 892,639 $ 16,969 1.94%
Contractual Services $ 247,112 $ 300,613 $ 279,800 $ 365,300 $ - $ 365,300 $ 85,500 30.56%
Utilities $ 18,032 $ 25,920 $ 17,000 $ 17,000 $ - $ 17,000 $ - -%
Supplies $ 198,018 $ 135,895 $ 211,700 $ 170,200 $ - $ 170,200 $ (41,500) -19.60%
Small Ca ital $ 3,916 $ - $ 25,000 $ 25,000 $ - $ 25,000 $ - -%
Expenses $ 467,078 $ 462,428 $ 533,500 $ 577,500 $ - $ 577,500 $ 44,D00 8.25%
Cash Capital $ 200,000 $ 400,000 $ 600,000 $ 800,000 $ - $ 800,000 $ 200,000 33.33%
Debt $ 965,096 $ 1,097,696 $ 1,224,746 $ 1,100,935 $ - $ 1,100,935 $(123,811) -10.11%
MWRA $ 8,006,399 $ 8,743,912 $ 8,493,467 $ 9,342,814 $ - $ 9,342,814 $ 849,347 10.00%
OPEB $ - $ 2,761 $ 2,761 $ 2,761 $ - $ 2,761 $ - -%
Indirects $ 930,001 $ 918,245 $ 977,093 $ 1,011,340 $ - $ 1,011,340 $ 34,247 3.50%
, . .. , ... ... , , ... , , ... , . �
• . .11 . - - • , 1 ... , . . , 1 , . , . 111 . . , 1 1 . 1 �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-28
.
Program: Public Works
3700 Sewer Enter 1'ISe Town of�exin ton, MA
p 9
Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing
quality drinking water, by ensuring the proper and safe discharge of wastewater and by maintaining
our commitment to improving the infrastructure.
Budget Overview: The Sewer Division budget is comprised of Wastewater Operations,
Massachusetts Water Resources Authority (MWRA) purchases and indirect support from the General
Fund.
The Sewer Division maintains the wastewater system that serves 99 percent of Town residences and
businesses through 34 miles of trunk lines, 119 miles of street lines and 10,326 service connections.
There are also ten sewage-pumping stations operated by the Sewer Division. The Town has a three-
block inclining rate structure to encourage conservation. Customer sewer usage is determined based
on water usage over the same period, with the exception of ineters dedicated to outdoor irrigation.
The MWRA provides wastewater treatment to Lexington and greater Boston at the Deer Island
treatment facility.
Indirect support from the General Fund reflects Sewer Enterprise Fund expenses (benefits, insurance
and engineering support) that are appropriated in the General Fund. The Sewer Enterprise Fund,
therefore, reimburses the General Fund for these expenses through an indirect cost transfer.
In FY2024, the Sewer Enterprise Fund is recommended to contribute to the Other Post-Employment
Benefits (OPEB) Trust Fund in a funding level that matches the contributions of the General Fund.
Depa rtmenta I I n itiatives:
1. Continue the pipe flushing program and root removal in all areas.
2. Work with the Water Enterprise Division on the ongoing Automatic Meter Infrastructure System
project (AMI).
3. Continue to educate the public on the costs and problems created by Inflow & Infiltration.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-29
.
Program: Public Works
3700 Sewer Enter 1'ISe Town of�exin ton, MA
p 9
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Supt. of Water&Sewer 0.5 0.5 0.5 0.5
Utility Billing Manager 0.5 0.5 0.5 0.5
Crew Chief 1 1 1 1
Leadman* 0 0 0 1
Heavy Equipment Operator* 2 2 2 1
Department Assistant 0.2 0.2 0.2 0.2
Seasonal Assistant 0.4 0.4 0.4 0.4
Seasonal Laborer 0.3 0.3 0.3 0.3
� , . , . , . , .
� . . . . .
*The FY2024 budget requests upgrading a Heavy Equipment Operator to a Leadman as a program
improvement.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-30
.
Program: Public Works
3700 Sewer Enter 1'ISe Town of�exin ton, MA
p g
Budget Recommendations:
The FY2024 recommended Sewer operating budget, inclusive of indirect costs, is $12,799,816, a
$1,001,158 or 8.49% increase over the FY2023 budget.
The budget for Compensation is $421,922 and reflects a $22,074 or 5.52% increase, which is
attributable to the cost of contractually obligated step increases and cost of living adjustments in the
contract with Public Works staff, as well as a program improvement to upgrade one Heavy Equipment
Operator Position to a Leadman Position.
The budget for Expenses is $517,400, an increase of $59,000 or 12.87%, which reflects anticipated
inflationary increases for electricity, supplies and materials, and a increase in Software Maintenance
($58,000), which reflects 46% of the cost for the Advanced Metering Infrastructure System. The
software cost was partly offset by a decrease in Meter Supplies due to the success of the AMI meter
replacement program.
In FY2021, a new budget category of Cash Capital was initiated to begin to transition the ongoing
sanitary sewer main replacement program to being funded directly by user charges instead of debt
financing. This is the third year of a 10-year transition to move the entire $1,000,000 annual program
to cash financing. In doing so, rate payers will save a considerable amount on interest costs in the
long-term. The FY2024 recommendation for cash capital is $400,000.
Debt service is recommended to decrease by $(75,497) or (4.73)%.
The preliminary MWRA Assessment is $9,349,530, which is a $849,957 or 10% increase from FY2023.
The fi na I assessment wi I I be issued i n J u ne 2023.
In FY2024, it is recommended that the Sewer Enterprise Fund continue contributing to the Other Post-
Employment Benefits Trust Fund, which was initiated in FY2018.
Indirect payments to the General Fund for those costs borne by the General Fund in support of sewer
operations are projected at $588,040, a increase of $45,624 or 8.41%.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Leadman Upgrade $ 6,000 $ 87 $ 6,087 $ 6,000 $ 87 $ 6,087 $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-31
.
Program: Public Works
3 700 Sewe r E nte r 1'I Se Town of�exin ton, MA
p 9
Budget Summary:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ - $ - $ - $ - $ - $ - $ - -%
Enterprise Funds
Retained Earnings $ - $ - $ - $ - $ - $ - $ - -%
User Charges $10,763,060 $10,831,707 $ 11,436,658 $12,431,816 $ 6,000 $ 12,437,816 $1,001,158 8.75%
Connection Fees $ 773 $ 1,824 $ - $ - $ - $ - $ - -%
Investment Income $ 8,811 $ 5,827 $ 8,000 $ 8,000 $ - $ 8,000 $ - -%
Fees&Charges $ 388,599 $ 462,270 $ 354,000 $ 354,000 $ - $ 354,000 $ - -%
, . , . , .• • , . • , , .. • , . .
• . 11 � , • , 1 • • , • • • , • • , • 111 , • • , 11 • • '• �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 315,205 $ 279,417 $ 399,848 $ 415,922 $ 6,000 $ 421,922 $ 22,074 5.52%
Expenses $ 325,634 $ 329,323 $ 458,400 $ 517,400 $ - $ 517,400 $ 59,000 12.87%
Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33%
Debt $ 1,243,337 $ 1,352,192 $ 1,595,417 $ 1,519,920 $ - $ 1,519,920 $ (75,497) -4.73%
MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00%
OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -%
Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41%
, ..• .. , . , .• • , . • , , .. . , . .
. . �� - . , � . . � . . , . . . , . . . . ��� , . . , �� . . �� �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
3710 Sewer Enterprise $ 1,884,177 $ 1,960,933 $ 2,453,665 $ 2,453,242 $ 6,000 $ 2,459,242 $ 5,577 0.23%
3720-MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00%
Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33%
OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -%
Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41%
, ..• .. , . , .• • , . • , , .. • , . . ..�
• . 11 - � , 1 . , 1 . . , . . . , . . , . 111 . . . , 11 . . �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 252,732 $ 241,222 $ 314,031 $ 328,989 $ 6,000 $ 334,989 $ 20,958 6.67%
Prior Year Retro Payments $ 12,329 $ - $ - $ - $ - $ - -%
Overti me $ 50,144 $ 38,195 $ 85,817 $ 86,933 $ - $ 86,933 $ 1,116 1.30%
Personal Services $ 315,205 $ 279,417 $ 399,848 $ 415,922 $ 6,000 $ 421,922 $ 22,074 5.52%
Contractual Services $ 131,011 $ 148,624 $ 207,400 $ 292,400 $ - $ 292,400 $ 85,000 40.98%
Utilities $ 111,977 $ 149,329 $ 131,000 $ 132,000 $ - $ 132,000 $ 1,000 0.76%
Supplies $ 81,788 $ 31,370 $ 105,900 $ 79,000 $ - $ 79,000 $ (26,900) -25.40%
Small Ca ital $ 858 $ - $ 14,100 $ 14,000 $ - $ 14,000 $ 100 -0.71%
Expenses $ 325,634 $ 329,323 $ 458,400 $ 517,400 $ - $ 517,400 $ 59,000 12.87%
Cash Capital $ 100,000 $ 200,000 $ 300,000 $ 400,000 $ - $ 400,000 $ 100,000 33.33%
Debt $ 1,243,337 $ 1,352,192 $ 1,595,417 $ 1,519,920 $ - $ 1,519,920 $ (75,497) -4.73%
MWRA $ 7,922,359 $ 8,177,213 $ 8,499,573 $ 9,349,530 $ - $ 9,349,530 $ 849,957 10.00%
OPEB $ - $ 3,004 $ 3,004 $ 3,004 $ - $ 3,004 $ - -%
Indirects $ 541,663 $ 514,111 $ 542,416 $ 588,040 $ - $ 588,040 $ 45,624 8.41%
, ..• .. , . , .• • . . • , , .. . , . .
. . �� - . , � . , � . . , . . . , . . , . ��� . . . , �� . . � �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
V-32
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ect�on VI: Pro ra m 4 : Pu �c a et
y
This section includes detailed information about the FY2019 Operating Budget & Financing Plan for
public safety. It includes:
• 4100 Law Enforcement VI-3
• 4200 Fi re & Rescue VI-8
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-1
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Program: Public Safety
4100 Law Enforcement Town ot'�exin ton Ma
9 �
Mission: The Lexington Police Department provides public safety services to enhance the quality of
life in Lexington. A team of dedicated police officers, detectives, dispatchers and support staff work in
a coordinated manner to effectively intervene in emergencies, promote traffic safety, suppress crime,
reduce fear and deliver services to the community through a variety of prevention, problem solving and
law enforcement programs.
Budget Overview: The Police Department is comprised of seven divisions: Administration, Patrol
and Enforcement, Traffic Bureau, Investigations, Dispatch, Animal Control and Crossing Guards. In
FY2022, the Police Department responded to 14,711 calls for service with 851 crimes investigated.
The Administration division is comprised of 11 full-time and 6 part-time employees including: the Chief
and two Captains who oversee administrative and operational functions including budget, planning,
training, personnel administration, public affairs and policy development; four Lieutenants who each
lead a workgroup consisting of patrol officers, dispatchers and a Sergeant providing 24/7 policing
services; an administrative Sergeant who tends to the accreditation program as well as detail
assignments and event planning; an office manager and clerk who handle records management,
accounting and payroll; 6 cadets who provide administrative support; and a mechanic who purchases,
equips and maintains the vehicle fleet and other specialized equipment.
The Patrol and Enforcement division is comprised of 34 officers (29 patrol officers and five sergeants)
responsible for responding to a variety of critical front-line services 24/7 including intervening in
emergencies, promoti ng cri me prevention a nd traffic safety as wel I as su ppressi ng cri me.
The Traffic Bureau has one supervisor who oversees the Parking Enforcement Officer (PEO) and one
account assistant. Meter and parking enforcement in Lexington Center is done by the PEO. The Traffic
Bureau supervisor also manages the school crossing guard program.
The Investigations division is supervised by a Detective Lieutenant who is assisted by the Sergeant
Prosecutor and oversees six detectives responsible for investigation and prevention including: three
major case detectives, a family services detective, a Community Resource Officer (CRO) and a School
Resource Officer (SRO).
The Dispatch division is comprised of ten civilian dispatchers responsible for directing the proper
resources for over 14,000 service calls that require a police, fire or medical unit response.
The Animal Control division entered into an agreement to share a full-time Animal Control Officer (ACO)
with the Town of Bedford in October 2015, with 70%, or 27 hours per week allocated to Lexington.
The ACO is an employee of the Town of Bedford, but will continue to work collaboratively with the
Lexington Board of Health regarding animal related health issues.
The School Crossing guard program has 18 part-time civilian members who cover 16 school crossings
during the school year.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-3
Program: Public Safety
4100 Law Enforcement Town ot'�exin ton Ma
9 �
Depa rtmenta I I n itiatives:
1. The Police Department has been relocated to its temporary location at 173 Bedford Street. We will
now focus on the construction of the new police station and continue to work with the architects from
Tecton, the builders from CTA Construction Managers and members of the Facilities Department,
Permanent Building Committee and other members of town government and community groups for the
duration of the project.
2. There have been major changes in the past year regarding documentation and submissions
surrounding the Accreditation Process and Peace Officer Standards and Training (POST). We will be
reviewing our current processes and making changes as needed to ensure we are meeting and
exceeding all standards in the area of training; including Diversity, Equity and Inclusion (DEI), Mental
Health and De-Escalation as well as meeting strict submission timelines.
3. In Accordance with the Green Fleet Policy adopted by the Select Board in 2021 and in collaboration
with the Sustainability and Resilience Officer, the department will continue to explore innovative ways
to incorporate fuel efficient and zero emission vehicles into the police fleet. We currently have five (5)
hybrid vehicles in our patrol fleet and one (1) electric vehicle in an administrative capacity.
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-4
Program: Public Safety
4100 Law Enforcement Town ot'�exin ton Ma
9 �
Authorized/Appropriated Staffing:
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Req uest
Chief 1 1 1 1
Captain of Operations 1 1 1 1
Captain of Administration 1 1 1 1
Administrative Sergeant 1 1 1 1
Lieutenants(Patrol) 4 4 4 4
Sergeants (Patrol) 5 5 5 5
Police Officers 29 29 29 29
Lieutenant(Detective) 1 1 1 1
Sergeant(Detective-Prosecutor) 1 1 1 1
Detectives; Major Case 3 3 3 3
Family Services Detective 1 1 1 1
School Resource Officer 1 1 1 1
Community Resource Officer 1 1 1 1
Cadets- 6 part-time 3.06 3.06 3.06 3.06
Parking Enforcement Officer 1 1 1 1
Dispatch Supervisor 1 1 1 1
Dispatchers 9 9 9 9
Office Manager 1 1 1 1
Traffic Bureau Supervisor 1 1 1 1
Administrative Assistant 1 1 1 1
Department Account Assistant 1 1 1 1
Mechanic 1 1 1 1
Animal Control - 1 part-time — — — —
Parking Lot Attendants- 8 part-time Z.81 — — —
Crossing Guards- 18 part-time 3.69 3.69 3.91 3.91
• . . . .
50 Officers 50 Officers 50 Officers 50 Officers
� . ' . ' . . � ' . . ' . . '
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-5
Program: Public Safety
4100 Law Enforcement Town ot'�exin ton Ma
9 �
Budget Recommendations:
The FY2024 recommended Police Department budget is $9,051,330 which is a $785,953 or 9.51%
increase from the FY2023 budget.
The budget for Compensation is $7,868,662 and reflects an increase of $699,355 or 9.75%, which is a
net increase that reflects contractually obligated step increases as well as cost of living and stipend
increases for contracts that expired. Compensation does not include any estimate of prospective cost
of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases
are captured in the Salary Adjustment account within the Town Manager's budget.
The budget for Expenses is $1,182,668 and reflects an increase of $86,598 or 7.90%. The majority of
the increase is due to the purchase of additional Hybrid vehicles in our fleet along with the costs
associated to transfer and/or upgrade the equipment to fabricate these vehicles for Police use. There
were minor increased costs due to general inflation as well as a decrease in costs mainly in contractual
services; CodeRed was transferred to the Town Manager's budget and there were a decrease in costs
associated with meter and credit card transaction fees.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Professional Standards � 149,160 $ 19,895 $ 169,055 $ — $ — $ — $ 169,055
Lieutenant
Deputy Chief Position $ 9,237 $ — $ 9,237 $ — $ — $ — $ 9,237
Community Resource Dog $ 20,000 $ — $ 20,000 $ — $ — $ — $ 20,000
School Resource Officer $ 96,521 $ 19,132 $ 115,653 $ — $ — $ — $ 115,653
Code Enforcement Officer $ 16,000 $ — $ 16,000 $ — $ — $ — $ 16,000
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-6
Program: Public Safety
4100 Law Enforcement Town ot'�exin ton Ma
9 �
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $7,471,636 $7,565,076 $ 8,046,377 $8,770,330 $ (35,000) $ 8,735,330 $688,953 8.56%
Fees&Charges
Fees $ 88,026 $ 92,420 $ 115,000 $ 115,000 $ - $ 115,000 $ - -%
Fines&Forfeitures $ 59,820 $ 79,398 $ 101,000 $ 98,000 $ - $ 98,000 $ (3,000) -2.97%
Licenses&Permits $ 5,100 $ 3,900 $ 3,000 $ 3,000 $ - $ 3,000 $ - -%
Parking Fund* $ 312,100 $ 312,100 $ - $ 100,000 $ - $ 100,000 $ 100,000 -%
� • � 1 1 • � � � �i � • •� �� � / �� �� � • ��� /�• 1 �� //1 �� � 1 1 �i � • • I�
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $7,002,993 $7,047,347 $ 7,169,307 $7,868,662 $ - $ 7,868,662 $699,355 9.75%
Expenses $ 933,689 $ 1,005,548 $ 1,096,070 $1,217,668 $ (35,000) $ 1,182,668 $ 86,598 7.90%
� • � 1 1 • � �i � � �� �� • / �� �� � � ��� 1�� 1 �� 1 1 1 �� � 1 1 �� j • • I'
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 4110 Police Administration $ 1,920,486 $ 1,645,214 $ 1,785,846 $1,918,504 $ (1,000) $ 1,917,504 $ 131,658 7.37%
Total 4120 Patrol&Enforcement $3,765,199 $4,204,150 $ 4,186,368 $4,726,391 $ - $ 4,726,391 $ 540,023 12.90%
Total 4130 Traffic Bureau $ 428,958 $ 389,295 $ 399,256 $ 416,174 $ (34,000) $ 382,174 $ (17,082) -4.28%
Total 4140 Investigations $ 917,043 $ 832,15Z $ 920,843 $1,009,435 $ - $ 1,009,435 $ 88,592 9.62%
Total 4150 Dispatch $ 700,905 $ 759,419 $ 722,587 $ 779,975 $ - $ 779,975 $ 57,388 7.94%
Total 4160 Animal Control $ 67,053 $ 69,728 $ 73,104 $ 75,400 $ - $ 75,400 $ 2,296 3.14%
Total 4170 Crossing Guards $ 137,039 $ 152,937 $ 177,373 $ 160,451 $ - $ 160,451 $ (16,922) -9.54%
� • � 1 1 • � �i � � •� �� � / �� �� � • ��� /�• 1 �� 1/1 �� � 1 1 �i � • • I'
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $5,754,440 $5,575,843 $ 6,146,308 $6,822,838 $ - $ 6,822,838 $676,530 11.01%
Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -%
Overtime $ 1 248 553 $ 1 471 504 $ 1 022 999 $1 045 824 $ - $ 1 045 824 $ 22 825 2.23%
Personal Services $7,002,993 $7,047,347 $ 7,169,307 $7,868,662 $ - $ 7,868,662 $699,355 9.75%
Contractual Services $ 287,089 $ 330,177 $ 419,324 $ 437,578 $ (35,000) $ 402,578 $ (16,746) -3.99%
Utilities $ 112,457 $ 111,930 $ 164,747 $ 166,523 $ - $ 166,523 $ 1,776 1.08%
Supplies $ 264,008 $ 264,609 $ 219,623 $ 230,067 $ - $ 230,067 $ 10,444 4.76%
Small Capital $ 270,135 $ 298,832 $ 292,376 $ 383,500 $ - $ 383,500 $ 91,124 31.17%
Expenses $ 933,689 $1,005,548 $ 1,096,070 $1,217,668 $ (35,000) $ 1,182,668 $ 86,598 7.90%
. . � 11 . . - - , . • , . .. , . , . 1:. 1 � 111 , . � � , . . . �
� � •� � • � • � � • � � , � � �
*Reflects transfers from the Parking Fund to the General Fund rather than actual revenue from parking permits,Depot Square/ot fees,and Pay-by-Phone and meter
revenue. The fund ba/ance is insufficient to support a transfer to the Genera/Fund in FY2023 and FY2024 due to effects from the pandemic as well as sizeab/e capital
projects in FY2022.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-7
Program: Public Safety
4200 Fi re & Rescue Town of�exin ton MA
9 �
Mission: The Lexington Fire Department protects the people, homes and businesses in our
community from fire, medical emergencies, hazardous material incidents and natural disasters. This is
accomplished through public education, safety code management and emergency response.
Budget Overview: The Fire Department is comprised of five divisions: Administration, Fire
Prevention, Fire Suppression, Emergency Medical Services and Emergency Management.
• Administration is responsible for developing policies and procedures, training, inventory control,
financial and budgetary oversight, and managing the day-to-day operations of the Department.
• Fire Prevention is responsible for fire code enforcement activities, public education, plan review,
permit application and approval, flammable/combustible liquid storage approval and regulatory
enforcement of blasting applications and permits.
• Fire Suppression is staffed 24/7, operating out of two stations and responding to emergency
calls including: fire suppression, motor vehicle accidents, medical emergencies, hazardous
material responses, and other emergency incidents.
• Emergency Medical Services operates in conjunction with the Fire Suppression division, staffing
two ambulances 24/7 at the Advanced Life Support (ALS) level. These vehicles respond to over
2,500 calls for assistance annually.
• Emergency Management is responsible for communications with the Federal Emergency
Management Agency (FEMA) and the Massachusetts Emergency Management Agency (MEMA),
as well as reviewing and commenting on numerous Townwide emergency operation plans. The
Chief serves as the Emergency Management Director and the department's administrative staff
support this division.
Depa rtmenta I I n itiatives:
1. Implement online inventory tracking continues to be developed.
2. Role out online fire permitting process has made great progress and continues to expand.
3. Develop an improved employee recruitment process to address diversity and retention.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-8
Program: Public Safety
4200 Fi re & Rescue Town of�exin ton MA
9 �
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Fire Chief 1 1 1 1
Assistant Fire Chief 2 2 2 2
Office Manager 1 1 1 1
Fire Inspector 1 1 1 1
F i re Ca pta i n s 4 4 4 4
Fire Lieutenants 12 12 12 12
Firefighters/Paramedics 44 44 44 44
Fire Prevention Assistant 0.86 0.86 0.86 0.86
• . . : . . : . . : . . : .
• . � • � • � � � • �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-9
Program: Public Safety
4200 Fi re & Rescue Town of�exin ton MA
9 �
Budget Recommendations:
The FY2024 recommended Fire Department budget is $8,120,441. The recommended budget is a
$51,973 or 0.64% increase from the FY2023 budget.
The recommended budget for Compensation is $7,286,211, and reflects an increase of $16,546 or
0.23% from the revised FY2023 budget for contractua I ly obl igated step i ncreases. Com pensation does
not include any estimate of prospective cost of living increases for contracts expiring on or before June
30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager's budget.
The budget for Expenses is $834,230 and reflects a net increase of $35,427 or 4.44%, which includes
anticipated increases in diesel fuel costs ($18,370); increases in fire apparatus, ambulance and fleet
vehicle maintenance costs ($10,000); increases in turnout gear due to routine replacement and new
technology that better protects our firefighters ($18,000); and an increase in contract services to cover
ambulance billing fee increases ($15,000).
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Lieutenant Fire Inspector $ 87,438 $ 19,000 $ 106,438 $ — $ — $ — $ 106,438
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-10
Program: Public Safety
4200 Fi re & Rescue Town of�exin ton MA
9 �
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $6,357,519 $6,479,688 $ 6,644,793 $6,631,766 $ - $ 6,631,766 $ (13,027) -0.20%
Fees&Charges
Ambulance Fees $1,157,735 $1,425,457 $ 1,340,000 $ 1,400,000 $ - $ 1,400,000 $ 60,000 4.48%
Fire Department Fees $ 47,395 $ 39,061 $ 33,675 $ 38,675 $ - $ 38,675 $ 5,000 14.85%
Licenses&Permits $ 55,120 $ 55,450 $ 50,000 $ 50,000 $ - $ 50,000 $ - -%
, . ._ , . , ... , . . . • , . .. , , • .. , . .�
• . 11 . , • • , • , . 1•• •• , • 1 , , • 1 , 1 • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $6,987,078 $7,367,013 $ 7,269,665 $7,286,211 $ - $ 7,286,211 $ 16,546 0.23%
Expenses $ 630,691 $ 632,642 $ 798,803 $ 834,230 $ - $ 834,230 $ 35,427 4.44%
� - • �- - � • � ••• � . . . � � . .. � � • .. � • .�
• • 1 1 � r • • � • � � 1•• •• i • 1 � � • 1 � 1 • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 4210 Fire Administration $ 550,049 $ 550,877 $ 608,685 $ 647,740 $ - $ 647,740 $ 39,055 6.42%
Total 4220 Fire Prevention $ 233,563 $ 244,408 $ 245,071 $ 253,635 $ - $ 253,635 $ 8,564 3.49%
Total 4320 Fire Suppression $6,625,477 $6,998,539 $ 6,945,138 $ 6,963,325 $ - $ 6,963,325 $ 18,187 0.26%
Total 4240 Emergency Medical � 204,780 $ 199,733 $ 261,174 $ Z47,041 $ - $ 247,041 $ (14,133) -5.41%
Services
Total 4250 Emergency � 3,900 $ 6,099 $ 8,400 $ 8,700 $ - $ 8,700 $ 300 3.57%
Management
, . ._ , . , ... , . . . • , . .. , , . .. , . .�
• . 11 . , • • , • , . 1•• •• , . 1 , . • 1 . 1 • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $5,878,461 $5,993,437 $ 6,133,174 $ 6,134,946 $ - $ 6,134,946 $ 1,772 0.03%
Overtime $1,108,616 $1,373,576 $ 1,136,491 $ 1,151,265 $ - $ 1,151,265 $ 14,774 1.30%
Personal Services $6,987,078 $7,367,013 $ 7,269,665 $7,286,211 $ - $ 7,286,211 $ 16,546 0.23%
Contractual Services $ 292,933 $ 324,000 $ 351,154 $ 378,744 $ - $ 378,744 $ 27,590 7.86%
Utilities $ 44,402 $ 48,652 $ 80,331 $ 98,701 $ - $ 98,701 $ 18,370 22.87%
Supplies $ 180,807 $ 211,740 $ 218,185 $ 236,785 $ - $ 236,785 $ 18,600 8.52%
Small Ca ital $ 112,549 $ 48,250 $ 149,133 $ 120,000 $ - $ 120,000 $ 29,133 -19.53%
Expenses $ 630,691 $ 632,642 $ 798,803 $ 834,230 $ - $ 834,230 $ 35,427 4.44%
. . � �� : �- �, . .. ,, ... � ,, ; . , . , . .. , , . .. , . .�
1•• .• , • 1 , , • 1 . 1 • �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VI-11
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ect�on VII: Pro ra m 5 : u tu re Recreat�on
This section includes detailed information about the FY2024 Operating Budget & Financing Plan for
culture & recreation services. It includes:
• 5100 Cary Memorial Library VII-3
• 5200 Recreation and Community Programs VII-9
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-1
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-2
Program: Culture & Recreation
5100 Ca M emoria l Li b ra Town ot'Lexin ton MA
�/ �/ g ,
Mission: The Cary Memorial Library's mission is to ignite curiosity, engage minds, and connect our
community.
Budget Overview: Cary Memorial Library is comprised of three divisions: Administration and General
Services, Adult Services, and Youth Services.
• Administration and General Services includes administrative staff and webmaster salaries, as
well as the supply, equipment, and Minuteman Library Network membership costs.
• Adult Services includes all adult library, technology, and bibliographic services staff as well as
adult books and audiovisual materials.
• Youth Services includes all children's library staff and also includes library materials for children
and teens.
Departmental Initiatives: Our Guiding Principles
1. Books, information, and so much more: We continue our 150-year-long tradition of providing
books and other materials that reflect the needs and interests of Lexington residents. Though
much has changed since our doors first opened in 1869, our essential function remains the
same - to bring the world of information and ideas to you.
2. At the intersection of learning, making, and play: In recent years, educational research has
increasingly shown that we learn best through experience - by making mistakes and trying
again. In furthering this effort, we are expanding these types of learning opportunities, giving
you more chances to build, create and play.
3. A place that works for everyone: We value the rich diversity of our community, and our
commitment to equitable service for all is unwavering. Efforts to identify and remove barriers
to access are ongoing - we are a work in progress.
4. With opportunities for human connection: In a world where technology is ever-present, we are
committed to fostering human interactions. Sometimes that is as simple as providing
comfortable chairs for a serendipitous meeting between old friends. Other times it takes the
shape of an elaborate event with community partners and hundreds of guests. Large and
small, these moments, shared among neighbors, strengthen the social fabric of Lexington.
5. A future as vibrant as our past: With more than a half million visitors each year, Cary Library is
a cherished community asset and a source of civic pride. Stewardship of this resource requires
equal attention to preservation and transformation.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-3
Program: Culture & Recreation
5100 Ca M emoria l Li b ra Town ot'Lexin ton MA
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-4
Program: Culture & Recreation
5100 Ca M emoria l Li b ra Town ot'Lexin ton MA
�/ �/ g ,
Authorized/Appropriated Staffing:
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Library Director 1.0 1.0 1.0 1.0
Deputy Library Director* 1.0 1.0 1.0 1.0
Office Manager 1.0 1.0 1.0 1.0
Webmaster** 0.0 1.0 1.0 1.0
Head of Adult Services 1.0 1.0 1.0 1.0
Head of Youth Services 1.0 1.0 1.0 1.0
Head of Technology&Training* - 1.0 1.0 1.0
Head of Bibliographic Services*** 1.0 1.0
Librarian I****,***** 5.0 6.0 8.7 8.7
Librarian II/Manager *,*** 5.0 4.0 3.0 3.0
Library Associates****,***** 7.0 8.0 6.0 6.0
Library Technician II 2.8 Z.8 2.9 2.9
Library Technician I**** 8.0 6.0 6.0 6.0
Adult Pages****** 1.6 1.6 2.6 2.6
Student Pages****** 0.7 0.7 - -
Seasonal/Sunday Substitutes As Needed As Needed As Needed As Needed
. . .
• . ' . � . � . � .
*In FY2022,due to staff turnover, the Head of Technology ro%was broken out from the Deputy Library Director and re-
established as a Department Head position. A Librarian II was assigned to the ro%.
**In FY2022, Fall STM approved the transfer of the Library's dedicated webmaster from the Innovation&Techno%gy budget
to the Library budget.
***In FY2023 a new Department Head position was created,and a Librarian II was assigned to the ro%.
****In FY2022, two Library Technician Is were reclassified to a Library Associate and a Librarian I.
*****In FY2023, two Library Associa tes were reclassified to a Librarian Is.
******In FY2023,al/Pages were combined under Adul t Pages.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-5
Program: Culture & Recreation
5100 Ca M emoria l Li b ra Town ot'Lexin ton MA
�/ �/ g ,
Budget Recommendations:
The FY2024 recommended General Fund Library budget is $3,380,320, which is a $44,101 or 1.32%
increase from the FY2023 budget.
The General Fund operating budget for Compensation is $2,696,650, and reflects a $58,942 or 2.23%
increase, which incorporates contractually obligated step increases and cost of living increases.
The General Fund operating budget for Expenses is $683,670 and reflects a $(14,841) or (2.12)%
decrease, which reflects anticipated expenses for FY2024.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Full-Time Youth Services � 74,978 $ 18,819 $ 93,797 $ — $ — $ — $ 93,797
Librarian
Building updates not covered by � 10,000 $ — $ 10,000 $ — $ — $ — $ 10,000
Facilities
Full-Time World Language � 74 978 $ 18 819 $ 93,797 _ $ — $ 93,797
Librarian I ' ' $ — �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-6
Program: Culture & Recreation
5100 Ca M emoria l Li b ra Town ot'Lexin ton MA
�/ �/ g ,
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 2,725,127 $ 3,019,439 $ 3,336,219 $ 3,397,820 $ (17,500) $ 3,380,320 $ 44,101 1.32%
. . �� • . �, �. � . . . ,, . � �, • : � �. �� �, :� � �. �� � •,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 2,162,069 $ 2,412,910 $ 2,637,708 $ 2,696,650 $ - $ 2,696,650 $ 58,942 2.23%
Expenses $ 563,057 $ 606,529 $ 698,511 $ 701,170 $ (17,500) $ 683,670 $ (14,841) -2.12%
. . �� • . �, �, � . . . ,, . • �, • : � �, �� �, :� � �, �� � �,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 5110 Admin. &General � 522,196 $ 546,897 $ 654,704 $ 670,399 $ (13,500) $ 656,899 $ 2,195 0.34%
Services
Total 5120 Adult Services $ 1,492,243 $ 1,591,779 $ 1,776,326 $ 1,790,030 $ (4,000) $ 1,786,030 $ 9,704 0.55%
Total 5130 Youth Services $ 710,687 $ 880,763 $ 905,189 $ 937,391 $ - $ 937,391 $ 32,202 3.56%
� � 1 1 / • �� �� / � I � �i • � �� � � 1 �� 1 1 �i �1 1 �� �� 1 �I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 2,161,492 $ 2,351,919 $ 2,572,582 $ 2,631,524 $ - $ 2,631,524 $ 58,942 2.29%
Prior Year Retro Payments $ - $ - $ - $ - $ - $ - $ - -%
Overtime Sunda Premium $ 578 $ 60,991 $ 65,126 $ 65,126 $ - $ 65,126 $ - -%
Personal Services $ 2,162,069 $ 2,412,910 $ 2,637,708 $ 2,696,650 $ - $ 2,696,650 $ 58,942 2.23%
Contractual Services $ 124,486 $ 124,499 $ 160,752 $ 164,724 $ (2,000) $ 162,724 $ 1,972 1.23%
Utilities $ 7,353 $ 858 $ 5,000 $ 1,000 $ - $ 1,000 $ (4,000) -80.00%
Supplies $ 392,521 $ 441,059 $ 492,759 $ 495,446 $ (5,500) $ 489,946 $ (2,813) -0.57%
Small Ca ital $ 38,697 $ 40,114 $ 40,000 $ 40,000 $ 10,000 $ 30,000 $ 10,000 -25.00%
Expenses $ 563,057 $ 606,529 $ 698,511 $ 701,170 $ (17,500) $ 683,670 $(14,841) -2.12%
� � // / • �� �� / • I • �� � � �� � � / �� // �� •/ 1 � I I ' �,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-7
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Program: Culture &Recreation
52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA
tY 9 g ,
Mission: To provide the community opportunities to engage in quality, inclusive and accessible
programs and services. To be a leader in promoting inclusion, community engagement and a healthy
active lifestyle. Creating Community Through People, Parks, and Places.
Budget Overview: The Department operates as an Enterprise Fund whereby program and facility
fees must cover the direct cost of operations including all full- and part-time staff and program,
services and facility expenses including supplies, equipment, utilities and wages/overhead. As such,
the operating budget may increase or decrease year to year to meet changes in enrollment and facility
use demands. The Director of Recreation and Community Programs, through the Recreation
Committee, sets program fees with the approval of the Select Board. The operating budget supports
staff who manage and deliver programs along with the supplies and equipment needed to operate
those programs and services in addition to seven full-time staff. The Enterprise Fund is comprised of
four divisions: Recreation, Pine Meadows Golf Club, Community Center and the Administrative Division.
The Administrative Division was created in FY2020 to centralize administrative support for the business
aspects within the Recreation, Pine Meadows and Community Center operations.
Program revenues (Recreation, Pine Meadows Golf Club and Community Center) also help fund Capital
Improvement Projects. In FY2024, the Department's contribution to the General Fund to cover the
costs of employee benefits and indirect services has been reintroduced. Staff will be working to
provide options for alternative funding models for the Department to the Fiscal Guideline Working
Group. That model may be implemented as soon as FY2024.
The Department offers a wide variety of leisure, socialization and recreational opportunities for
individuals of all ages and abilities. Staff plan, schedule and coordinate programs, activities and special
events at Outdoor Recreation Facilities such as, parks, playgrounds, athletic fields, tennis and
basketball courts, the Town Pool, Old Reservoir and Pine Meadows Golf Club. Other outdoor resources
include Conservation and Open Spaces. Additionally, the indoor facilities the department utilize include
the Community Center, the Public Schools, off-site and out-of-town venues.
Depa rtmenta I I n itiatives:
1. Implement the Key Findings and Recommendation of the 2022 Open Space and Recreation
Pla n, the 2020 Town of Lexi ngton Com m u n ity Needs Assessment a nd the 2017 Recreation
Facilities ADA Compliance Study in the development of the operational and capital improvement
planning for the future needs of the community.
2. Recommend and implement Key Findings Comprehensive Study of Athletic and Outdoor
Recreation Facilities 2021-2022 in the development of the capital improvement planning for the
future needs of the community.
3. Continue the growth and implementation of the therapeutic, adaptive and inclusive recreation
programs and services.
4. Explore alternative funding sources for the Recreation and Community Programs Department in
order to sustain the Recreation Enterprise Fund and operations.
5. Support Townwide cultural and historic events.
6. Support Townwide diversity equity and inclusion initiatives.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-9
Program: Culture &Recreation
52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA
tY 9 g ,
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Note: Pine Meadows staffing is provided via contractual services.
Oversight is provided by the Director of Recreation and Community Programs.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-10
Program: Culture &Recreation
52�0 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA
tY 9 g ,
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Element: 5210 Administration Budget Budget Budget Request
Director of Recreation and Community Programs 1 1 1 1
Administrative Manager 1 1 1 1
Municipal Assistant* — — — —
Administrative Assistant 2 1.8 1.8 1.8
Subtotal FTE 4.00 3.8 3.8 3.8
Su btota I FT/PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT 3 FT/1 PT
FY2021 FY2022 FY2023 FY2024
Element: 5220 Recreation Budget Budget Budget Request
Assistant Director 1 1 1 1
Recreation Supervisor 1 1 1 1
Recreation Coordinator** — — — 0.4
Certified Therapeutic Recreation Specialist 1.00 1 1 1
Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/-
Subtotal FTE 3.00 3.0 3.0 3.4
Su btota I FT/PT 3 FT/0 PT 3 FT/0 PT 3 FT/1 PT 3 FT/1 PT
FY2021 FY2022 FY2023 FY2024
Element: 5240 Community Center Budget Budget Budget Request
Community Center Director 1 1 1 1
Youth &Family Coordinator 1 1 1 1
Administrative Assistant*** 1 1 1 1
Municipal Assistant(3, PT)* — 1 1 1
Building Supervisor(2, PT)* — 1 1 1
Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/-
Subtotal FTE 3 5 5 5
Su btota I FT/PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT
• . 111 : :
. . � �. � . � .
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-. • . -. � . -. • . -. • .
*In FY2021, in light of the Community Center being closed,a number of staff were furloughed.
**A part-time Recreation Coordinator was funded as a program improvement in FY2023.
***In FY2023,title change from Department Assistant to Administrative Assistant.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-11
Program: Culture &Recreation
5200 Recreation & Communi PI'O I'aI�1S Town of�exin ton MA
�/ 9 g ,
Budget Recommendations:
The FY2024 recommended budget for the Department of Recreation and Community Programs -
comprised of four divisions: Pine Meadows Golf, Recreation, Community Center and Administrative - is
$3,566,436. The recommended budget is an increase of $141,339 or 4.13% from the FY2023 budget.
It should be noted that the Recreation and Community Programs Department operating budget has
historically been supported solely from program fees. In FY2016, with the opening of the Community
Center, the tax levy began to contribute the equivalent of the wages and benefits for the three full-time
employees who are most closely involved with managing the Community Center operations and
programming. This will continue in FY2024, with $256,675 being proposed in General Fund support of
Community Center wages.
The Community Center provides free drop-in programs and opportunities to promote social, emotional,
and cognitive well-being and wellness for residents of all ages and abilities. It provides residents with a
wide variety of programs that are fun, educational and life-enriching. The Community Center provides
opportunities and access to all residents that are generally not supported through fees, in addition to
many programs, activities and services that may require a fee. The customer service counter at the
Center supports the Community Center, including the operations of the Human Services and the
Recreation & Community Programs Departments, allowing for one-stop shopping for services and
programs.
The recommended budget for Compensation is $1,682,935, which is a $115,182 or 7.35% increase
from the FY2023 budget, and reflects a return to more comprehensive programming, as well as step
increases, cost-of-living adjustments, and a rate increase for Seasonal staff commensurate with the
January 2023 state minimum wage increase.
The recommended budget for Expenses is $1,588,814 and reflects a $17,574 or 1.12% increase from
the FY2023 budget, primarily due to the introduction of new programming and the ability to resume
offering a wide, diverse and accessible variety of in-person and virtual recreational programming for
the community, post-pandemic. The recommended budget for the operation of the Pine Meadows Golf
Course is $569,500 and reflects a net increase of $18,700 or 3.40%. The current course management
contract was awarded in December 2018 for a contract period of 3 years beginning January 2019
through December 2021, with options for annual renewals through December 2023.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Non-Program Facility expenses � 20,000 $ — $ 20,000 $ — $ — $ — $ 20,000
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-12
Program: Culture &Recreation
520� Recreation & Communi PI'O I'aI�1S Town of�exin ton MA
�/ 9 g ,
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 618,916 $ 509,215 $ 242,790 $ 256,675 $ - $ 256,675 $ 13,885 5.72%
Enterprise Funds
Retained Earnings $ 375,000 $ - $ 375,000 $ 375,000 $ - $ 375,000 $ - -%
Recreation User Charges $1,062,285 $1,626,464 $ 1,461,752 $1,707,530 $ - $ 1,707,530 $ 245,778 16.81%
Community Center User Charges $ 252,313 $ 318,413 $ 445,555 $ 327,231 $ - $ 327,231 $(118,324) -26.56%
Golf User Charges $1,162,256 $1,099,659 $ 900,000 $ 900,000 $ - $ 900,000 $ - -%
Investment Income $ 3,206 $ 5,999 $ - $ - $ - $ - $ - -%
._ , . . , . , . . , . , , . , . . . �
� • // �� � i i 1 i / � •• • � � •• • � I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 896,659 $1,250,760 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35%
Expenses $ 892,248 $1,346,285 $ 1,571,240 $1,588,814 $ - $ 1,588,814 $ 17,574 1.12%
Debt Service $ - $ - $ - $ - $ - $ - $ - -%
Indirect Costs(Trans.to Gen. � 2�����1 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00%
Fund)
� • // �� .� � �i 1•• • �� • 'I i� I ,• �� •• � • �� �� •• I � i� I • I �,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 5210 Administration $ 367,309 $ 451,308 $ 532,078 $ 509,073 $ - $ 509,073 $ (23,005) -4.32%
Total 5220 Recreation $ 544,972 $1,106,994 $ 1,426,153 $1,529,855 $ - $ 1,529,855 $ 103,702 7.27%
Total 5230 Pine Meadows $ 526,933 $ 513,167 $ 550,800 $ 569,500 $ - $ 569,500 $ 18,700 3.40%
Total 5240 Community Center $ 349,692 $ 525,576 $ 629,962 $ 663,321 $ - $ 663,321 $ 33,359 5.30%
Indirect Costs $ 277,771 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00%
� • // �� �� � �i 1•• • �� � ,I �� I '• i� •• � • �� �� •• I • �� I • I �,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 896,567 $1,250,227 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35%
Overtime $ 92 $ 533 $ - $ - $ - $ - $ - -%
Personal Services $ 896,659 $1,250,760 $ 1,567,753 $1,682,935 $ - $ 1,682,935 $ 115,182 7.35%
Contractual Services $ 802,222 $1,190,844 $ 1,278,350 $1,357,654 $ - $ 1,357,654 $ 79,304 6.20%
Utilities $ 39,636 $ 52,248 $ 95,385 $ 79,925 $ - $ 79,925 $ (15,460) -16.21%
Supplies $ 50,389 $ 99,853 $ 133,505 $ 134,235 $ - $ 134,235 $ 730 0.55%
Small Ca ital $ - $ 3,339 $ 64,000 $ 17,000 $ - $ 17,000 $ 47,000 -73.44%
Expenses $ 892,248 $1,346,285 $ 1,571,240 $1,588,814 $ - $ 1,588,814 $ 17,574 �.12%
Debt $ - $ - $ - $ - $ - $ - $ - -%
Indirect $ 277,771 $ - $ 286,104 $ 294,687 $ - $ 294,687 $ 8,583 3.00%
� • // �� �� � �i 1•• • �� • 'I �� I '• 'r •• � • �r �r •• I � �� I • I �,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VII-13
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Section VIII: Pro ra m 6000: H u ma n Services & Hea Ith
9
This section includes detailed information about the FY2024 Operating Budget & Financing Plan for
Human Services and Health. It includes:
• 6100-6200 Administration; Veteran's Services; Youth and Family Services
and Community Programs; and Transportation Services VIII-2
• 6500 Health VIII-8
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-1
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-2
Program: Human Services & Health
61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
M ission: The H u ma n Services Depa rtment con nects Lexi ngton residents across the I ifespa n to
information, support and services that promote health and well being; and is responsible for managing
the Lexpress bus system, Lex-Connect taxi, and other transportation initiatives. The department seeks
to identify the unmet needs of our community by providing outreach and prevention services to
families, seniors, veterans and youth.
Budget Overview: The Human Services Department is organized to provide services and support to
residents of all ages. Department Staff oversee the following divisions: Administration and Outreach,
Senior Services, Youth and Family Services, Veterans'Services and Transportation Services. Since
moving to the Lexington Community Center in 2015, attendance, walk-in visits, phone calls and
requests for information have increased significantly.
Staff from Senior Services and Youth and Family Services provide senior, youth and intergenerational
programming, assessments, information and referral, short-term counseling and case management,
financial assistance, and consultation on life changes. Veterans' services staff provide veterans in
Lexington, Bedford, and Carlisle with information and connection to State and Federal benefits, as well
as work with colleagues to plan Town celebrations and special events that honor Veterans.
Transportation Staff manage the Lexpress bus and Lex-Connect taxi, as well as provide travel
consultation on other transit options.
Depa rtmenta I I n itiatives:
1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as
wel I as pa rtici pate i n Town-sponsored racia l j ustice i n itiatives.
2. Continue to support and promote access to mental health services through direct therapeutic
services offered by Eliot Community Human Services and department staff, as well as through
the William James INTERFACE Referral Service.
3. Continue implementation of action plan based on findings and recommendations from Age
Friendly needs assessment.
4. Continue advocating for and advancing towards regionalization of transportation services. Pilot
utilizing one current Lexpress vehicle for more demand service, but allowing flexibility to
alternate between fixed-route and demand based on ridership/times of day. Complete the Bike
Friendly Communities application and continue to advocate and advance goals for active
transportation at schools through Safe Routes to School program.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-2
Program: Human Services & Health
61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-3
Program: Human Services & Health
61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
Authorized/Appropriated Staffing:
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Director of Human Services 1 1 1 1
Senior Services Director 1 1 1 1
Youth & Family Services Manager* 1 1 1 1
Clinical &Community Outreach 1 1 1 1
Manager
Senior Services Coordinator 1 1 1 1
Health Outreach Clinician** 0.57 0.57 0.57 0.57
Office Manager 1 1 1 1
Department Assistant*** 0.69 0.69 0.69 0.69
Veterans' Services District Director 1 1 1 1
Veterans' Services Officer 0.51 0.51 0.51 0.51
Transportation Services Manager 1.00 1 1 1
Department Transportation Assistant 0.80 0.80 0.80 0.80
Registered Dietician**** PT PT PT PT
Volunteer Coordinator/Program pT PT PT PT
Assistant****
. . 1 1 1 1
• . � i �� i •� i �� i •�
Explanatory Notes:
*This position was formerly the Assistant Director of Youth &Family Services and was updated to better align
with other titles/roles in the department.
**This position was formerly the Senior Services Nurse and was updated to Health Outreach Clinician in
February 2022.
***This position was reclassified in FY2022 from Municipal Assistant to Department Assistant.
****The part-time temporary positions of Registered Dietician and Volunteer Coordinator/Program Assistant
are fully funded by grants from the Executive Office of Elder Affairs.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-4
Program: Human Services & Health
61�0-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
Budget Recommendations:
The recommended FY2024 All Funds Human Services budget is $1,933,450 which is a $85,520 or
4.63% increase from the revised FY2023 budget. The All Funds budget includes funding from a
Massachusetts Executive Office of Elder Affairs (EOEA) grant, the Massachusetts Bay Transportation
Authority (MBTA) Suburban Transportation grant, and the Senior Services Revolving Fund. In addition,
the Towns of Bedford and Carlisle fund a portion of the Veterans' Services budget through an
Intermunicipal Veterans' District agreement.
The Human Services FY2024 recommended General Fund operating budget request is $1,561,698 and
reflects a $34,277 or 2.24% increase from the revised FY2023 budget.
The General Fund operating budget for Compensation is $748,917, and reflects a $31,267 or 4.36%
increase, which reflects the cost of contractually obligated step increases and cost of living
adjustments, offset by staff turnover. Compensation does not include any estimate of prospective cost
of living increases. Funds for prospective increases are captured in the Salary Adjustment account
within the Town Manager's budget.
The General Fund operating budget for Expenses is $812,781 and reflects a $3,010 or 0.37% increase,
which is a net change that reflects an increase in the William James INTERFACE Referral Service
contract.
Program Improvement Requests:
None requested.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-5
Program: Human Services & Health
6100-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
Budget Summary - General Fund
Funding Sources FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,1Z7,642 $1,075,088 $ 1,387,945 $ 1,392,222 $ - $ 1,392,222 $ 4,277 0.31%
Veteran Benefits Reimbursement $ 61,498 $ 30,109 $ 14,476 $ 14,476 $ - $ 14,476 $ - -%
TDM Allocation $ 95,000 $ 95,000 $ 95,000 $ 125,000 $ - $ 125,000 $ 30,000 31.58%
Fees
Lexpress Fares $ 9,506 $ 16,010 $ 30,000 $ 30,000 $ - $ 30,000 $ - -%
� � •1 1/ � � �� � •� �� • 1 � I i •� � � •� i I I �
� � • • • � i • • • r I
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36%
Expenses $ 657,109 $ 529,081 $ 809,771 $ 812,781 $ - $ 812,781 $ 3,010 0.37%
� • •/1/ • / �� � �� �� • / � I � •� � � •� � I I �
� � � � � � � • • • r I
Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 6110 Administration $ 211,663 $ 227,095 $ 237,334 $ 248,094 $ - $ 248,094 $ 10,760 4.53%
Total 6140 Veterans'Services $ 56,748 $ 76,743 $ 91,554 $ 94,655 $ - $ 94,655 $ 3,101 3.39%
Total 6150 Youth&Family � 184,651 $ 186,389 $ 212,253 $ 215,694 $ - $ 215,694 $ 3,441 1.62%
Services
Total 6170 Senior Services& � 146,415 $ 178,149 $ 198,454 $ 205,383 $ - $ 205,383 $ 6,929 3.49%
Community Programs
Total 6210 Transportation � 694,168 $ 547,831 $ 787,826 $ 797,872 $ - $ 797,872 $ 10,046 1.28%
Services
� • •1 1/ • � �� � •� �� • / � I i •� � � •� i I I �
� � • • � � � • • � r I
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Personal Services $ 636,538 $ 687,126 $ 717,650 $ 748,917 $ - $ 748,917 $ 31,267 4.36%
Contractual Services $ 638,725 $ 495,250 $ 770,796 $ 774,036 $ - $ 774,036 $ 3,240 0.42%
Utilities $ 3,266 $ 3,217 $ 3,240 $ 3,260 $ - $ 3,260 $ 20 0.62%
Supplies $ 12,849 $ 26,997 $ 31,235 $ 30,985 $ - $ 30,985 $ (250) -0.80%
Small Ca ital $ 2,269 $ 3,617 $ 4,500 $ 4,500 $ - $ 4,500 $ - -%
Expenses $ 657,109 $ 529,081 $ 809,771 $ 812,781 $ - $ 812,781 $ 3,010 0.37%
� � •1// � � � � �� � •� �� • / i I � �� � i •� i I / �
� � • • • � � • • • r I
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-6
Program: Human Services & Health
6100-6200 PI'O ra m Su m ma Town of Lexin ton, MA
9 rY g
Budget Summary - Revolving Funds* and Grants
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
EOEA Grant $ 94,764 $ 94,764 $ 94,764 $ 124,992 $ - $ 1Z4,992 $ 30,2Z8 31.90%
Veterans Services Regional � gg,671 $ 97,641 $ 95,745 $ 106,760 $ - $ 106,760 $ 11,015 11.50%
Funding
Senior Services Revolving Fund* $ 8,151 $ 42,011 $ 75,000 $ 75,000 $ - $ 75,000 $ - -%
MBTA Grant $ 56,243 $ 58,493 $ 55,000 $ 65,000 $ - $ 65,000 $ 10,000 18.18%
� • •1 1 1 � • � �� �� � 1 �� � �'• i� 1 1� i� �� �� i� I •• �,
*Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4.
Appropriations Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Non-General Fund) Actual Actual Revised Request Add/Del Recommended Increase Increase
EOEA Grant $ 99,831 $ 87,951 $ 94,764 $ 124,992 $ - $ 124,992 $30,228 31.90%
Personal Services $ 79,391 $ 62,954 $ 68,447 $ 68,447 $ - $ 68,447 $ - -%
Expenses $ 20,440 $ 24,997 $ 26,317 $ 56,545 $ - $ 56,545 $ 30,228 114.86%
Veterans'Services Regional
Funding $ 92,997 $ 97,459 $ 95,745 $ 106,760 $ - $ 106,760 $11,015 11.50%
Personal Services $ 89,388 $ 93,830 $ 93,320 $ 104,485 $ - $ 104,485 $ 11,165 11.96%
Expenses $ 3,609 $ 3,629 $ 2,425 $ 2,275 $ - $ 2,275 $ (150) -6.19%
Senior Services Revolving Fund
Expenses $ 6,469 $ 29,461 $ 75,000 $ 75,000 $ - $ 75,000 $ - -%
MBTA Grant-Transportation Services
Expenses $ 56,243 $ 58,493 $ 55,000 $ 65,000 $ - $ 65,000 $ 10,000 18.18%
� • •1 1/ � • / �r � �� •� �r 1 1� �� �� �� �� I •• ��
Budget Summary - All Funds
Appropriation Summary(All FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funds) Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 805,317 $ 843,910 $ 879,417 $ 921,849 $ - $ 921,849 $ 42,432 4.83%
Expenses $ 743,871 $ 645,661 $ 968,513 $ 1,011,601 $ - $ 1,011,601 $ 43,088 4.45%
� � •1// • � I� • � I�• � •I • � • I � � • I � • I �
/ r � r • / � • / r / i � 1 r � / • 1
�
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-7
Program: Human Services & Health
6 5�0 �"�ea I th Town of Lexin ton MA
9 �
Mission: Under the direction of the Lexington Board of Health, the mission of the Lexington Health
Department is to prevent disease and promote wellness in order to protect and improve the health and
quality of life of its residents, visitors and workforce.
Budget Overview: Beginning in FY2024, the Public Health Office will become a separate Town
department to better reflect the vital importance of Local Public Health, and will no longer be a division
of what is now called the Land Use, Housing and Development Department (Program 7000). The
Health Department manages disease prevention and surveillance programs designed to protect the
health of the community. Programs include but are not limited to public health education, infectious
disease surveillance and case investigation activities, oversight and enforcement of all state and local
community health and environmental health regulations, mosquito-borne disease prevention efforts,
public vaccination clinics, and public health emergency planning and response efforts. The Health
Department staff is comprised of the Health Director, an Assistant Health Director, a Health Agent, a
Public Health Nurse, and an Administrative Assistant.
Division Initiatives:
1. Continue to monitor Covid-19 in the community, to continue to be a resource for COVID 19
education and to offer services such as vaccine and booster.
2. Continue to review all the local Board of Health regulations, and update as necessary, to
coincide with current State and Federal regulations, standards and best practices. Research and
develop new regulations as necessary.
3. Continue to enhance customer service satisfaction and improve staff efficiency by updating
Board of Health permit applications in ViewPoint Cloud. Implement new inspection software and
tablets which will decrease reliance on paper forms and allow for more efficient and accurate
record keeping.
4. Continue involvement with the 4A Medical Reserve Corps transition team working to disband the
existing non-functioning MRC into 3 smaller more sustainable units. Submit Federal application
for the new Central Middlesex MRC as Chair of the unit transition team. Offer preparedness
trainings and classes such as Stop the Bleed and Behavioral First Aid.
5. Evaluate and expand Clinical Public Health programs such as expansion of adult and pediatric
vaccine availability, CPR/First Aid, collaborate with Human Services Health Outreach Clinician to
expand services to Elders, and collaborate with other clinical partners in the community.
6. Expand the working relationship with the Lexington public and private schools, administration
and school nursing services. Become a partner and resource for programming and collaboration
to enhance our shared commitment to the health and well being of our youth.
7. Evaluate and expand the Environmental focus of the Health Office by offering or sponsoring
trainings, certifications or education, such as ServSafe for food establishments, septic/cesspool
maintenance, well water testing, mosquito/tick safety.
8. Research grants and other financial opportunities to enhance and expand functions of the
Health Office such as the FDA Voluntary Retail Food Grant, Public Health Excellence Grants,
NAACHO grants for the MRC, or other opportunities offered by the Office of Local and Regional
Health of the Massachusetts Department of Public Health.
9. Strive to make the Health Department more visible and accessible to residents, businesses and
staff as a reference, resource and trusted municipal partner.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-8
Program: Human Services & Health
6 5�0 �"�ea I th Town of Lexin ton MA
9 �
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Public Health Director 1 1 1 1
Public Asst. Health _ 1 1 1
Di rector*
Public Health Agent* 2 1 1 1
Public Health Nurse** 0.6 0.6 1 1
Administrative Assistant*** 0 0 0 1
• . . . ' 1 1
� . . . �. �.
*In FY2021,a second Health Agent was funded via a program improvement. During that year,one of the Health
Agents was reclassified to Assistant Health Director.
**Public Health Nurse was previously shared between Lexington (.6)and Belmont(.4)per Nursing Services Agreement
executed in FY2009. In FY2023,the position was reassigned to Lexington on a full-time basis.
***The FY2024 budget recommends the transfer of an Administrative Assistant from the Land Use, Housing and
Development Department to the Health Department.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-9
Program: Human Services & Health
6 5�0 �"�ea I th Town of Lexin ton MA
9 �
Budget Recommendations:
The recommended FY2024 All Funds Health budget inclusive of the General Fund operating budget and
the Health Program Revolving Fund, which funds health clinics, is $654,813. The recommended
budget is a $111,943 or 20.62% increase from the FY2023 budget.
The FY2024 recommended Health General Fund operating budget is $524,813, which is a $66,943 or
14.62% increase from the FY2023 General Fund budget.
The General Fund operating budget for Compensation is $426,513 and reflects a $66,943 or 18.62%
increase due to the cost of contractually obligated step increases and cost of living adjustments, as well
as the transfer of the Administrative Assistant from Land Use, Housing and Development.
The General Fund operating budget for Expenses is $98,300 and is level-funded from FY2023.
The FY2024 Health Programs Revolving Fund is recommended at $90,000 which is a $45,000 or
100.00% increase from the FY2023 authorization, which is attributed to a rise in vaccines costs and a
proposal to expand the vaccine program in FY2024 . First authorized in FY2021, a revolving fund for
Lab Animal Permits is recommended at $40,000 to handle inspections for an increasing number of lab
animals in the commercial and industrial properties in town.
Program Improvement Requests:
None requested.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-10
Program: Human Services & Health
6 500 �"�ea I th Town of Lexin ton MA
9 �
Budget Su m ma ry - Genera I Fu nd
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources � j Increase Increase
Actual Actual Estimate Pro ected Add/Del Pro ected
Tax Levy $ 249,721 $ 258,585 $ 427,870 $ 487,313 $ (2,500) $ 484,813 $ 56,943 13.31%
Directed Funding
Permits $ 51,912 $ 71,990 $ 30,000 $ 40,000 $ - $ 40,000 $ 10,000 33.33%
� • �/ �• �i 1 � � �i / �� � • 1 �r �� /1 �� � • �� •• •I I � �,
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 267,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62%
Expenses $ 34,140 $ 64,135 $ 98,300 $ 100,800 $ (2,500) $ 98,300 $ - -%
� • �/ �� �i / • � �� / �� � • 1 �� �� /1 �� � • �� •• �I I � �,
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 267,144 $ 265,934 $ 357,777 $ 424,697 $ - $ 424,697 $ 66,920 18.70%
Overtime 350 506 $ 1,793 1,816 - $ 1,816 $ 23 1.28%
Personal Services $ Z67,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62%
Contractual Services $ 32,526 $ 59,637 $ 89,250 $ 90,750 $ (1,500) $ 89,250 $ - -%
Utilities $ 960 $ 1,453 $ 2,800 $ 2,800 $ - $ 2,800 $ - -%
Supplies $ 654 $ 3,045 $ 6,250 $ 7,250 $ (1,000) $ 6,250 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 34,140 $ 64,135 $ 98,300 $ 100,800 $ (2,500) $ 98,300 $ - -%
� • �/ �• �i 1 • � �i / �r � • 1 �r �r /1 �� � • �r �• •I I • �,
Budget Summary - Revolving Funds*
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources � j Increase Increase
Actual Actual Estimate Pro ected Add/Del Pro ected
Fundh Programs Revolving � 21,342 $ 27,176 $ 45,000 $ 90,000 � _ $ 90,000 $ 45,000 100.00%
Lab Animal Permits Revolving � - � 40,000 $ 40,000 $ 40,000 _ $ 40,000 $ - -%
Fund $
. . �� -. �, � �, . . �, : ��� �, � ��� �, �, � ��� �, � ��� ..�,
*Revolving Funds are authorized by Town Meeting via Artide 9,and are not appropriated underArtic%4.
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
7140-Health Programs Revolving Fund
Expenses $ 27,352 $ 34,207 $ 45,000 $ 90,000 $ - $ 90,000 $ 45,000 100.00%
7140-Lab Animal Permits Revolving Fund
Expenses $ - $ - $ 40,000 $ 40,000 $ - $ 40,000 $ - -%
. . �1 -. ', ', � 1 ', : 111 ', 1 111 ', �, 1 111 ', � 111 ••��
Budget Summary - All Funds
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 267,494 $ 266,439 $ 359,570 $ 426,513 $ - $ 426,513 $ 66,943 18.62%
Expenses $ 61,492 $ 98,342 $ 183,300 $ 230,800 $ (2,500) $ 228,300 $ 45,000 24.55%
. � � . .. � . • � . • , � � . � � •. �
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
VIII-11
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ect�on IX: Pro ra m 7 : La n Use Hous�n
.
a n Deve o ment De a rtment
This section includes detailed information about the FY2024 Operating Budget & Financing Plan for the
Land Use, Housing and Development Department. It includes:
• 7100-7400 Summary IX-3
• 7110 Building and Zoning IX-11
• 7120 Administration IX-15
• 7130 Conservation IX-17
• 7200 Planning IX-Z1
• 7300 Economic Development IX-25
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-1
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Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
Mission: The Land Use, Health and Development department was created in 2015 to support the
Town Manager, under the direction of an Assistant Town Manager for Development, by providing
strategic leadership and accountability for a new Department comprising the Planning, Economic
Development, Building &Zoning, Conservation, and Public Health functions, and by managing land-
related negotiations, acquisitions, agreements, restrictions, leases. The Department included those
offices that manage and promote residential and commercial development in Lexington while
protecting the health and safety of residents through local bylaws and regulations, as well as state
statutes and regulations, in the areas of building code, zoning, wetland protection, planning, economic
development, housing and land-use. This structure enabled the Town to further streamline code
enforcement, program and policy development, and outreach and educational activities related to
commercial, residential and public development and local public health.
In recent years the COVID-19 pandemic highlighted vital importance of local public health, and in 2022
the Town Manager conducted an organization study of the Town's departmental structure. Based on
that evaluation, the Health Department will become a stand-alone Town department, with the Health
Director joining Senior Management Team. The Health Department has been removed from the Land
Use Health and Development's FY2024 budget, and is now separately reflected under Program 6500.
Further, Lexington's commitment to Affordable Housing goals has come to the forefront of the Town's
initiatives. Going forward 'Housing' will be reflected in the Department's new name: the Land Use,
Housing and Development Department.
Budget Overview: The Land Use, Housing and Development Department is comprised of: Building
and Zoning, Conservation, Planning, Housing and Economic Development.
• BuildinQ and Zoninq. is responsible for enforcing the State building, electrical, gas and plumbing
codes, the local zoning bylaw, and Architectural Access Board Regulations.
• Conservation is responsible for administering and enforcing the State and local wetland protection
codes and the State Stormwater Management Regulations, managing over 1,400 acres of Town-
owned conservation land, and providing outreach and education concerning natural and watershed
resources.
• Plannin supports the Planning Board in the administration of the Subdivision Regulations, the
determination of adequacy of unaccepted streets, the granting of special permits for residential
development, site plan review and granting of special permits within the commercial manufacturing
district, and the review of planned development district proposals that go to Town Meeting. In
addition, the staff engages in short- and long-term planning in regard to growth and development
issues in Lexington, being active participants in various committees dealing with issues of
transportation, affordable housing and economic development, as well as participating in regional
a nd statewide i n itiatives.
� Affordable Housinq has become an increasing priority in Lexington, and the Town has recently
established an Affordable Housing Trust to assist with the acquisition and maintenace affordable
housing units in Lexington. While the FY2024 budget does not reflect dedicated staffing or
expenses, the Town's Affordable Housing initiatives are expected to expand in future years.
• Economic Development works to encourage new investment and support our local businesses. It
serves as a liaison for businesses and works to address business-related issues from Center parking
to updating land use policy. The Office also works to retain and expand local businesses by
providing information, conducting research, supporting a visitor-based economy, and leveraging
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-3
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
State economic development tools and resources designed to improve the business environment.
The Economic Development Office manages the Visitors Center and Tourism operations.
Depa rtmenta I I n itiatives:
1. Implement the Select Board's goals associated with the work of the Department.
2. Support the transition of the Public Health function into a new, separate Department, while
continuing to coordinate with the Health staff to facilitate Health-related permitting of Economic
Development and other development-related work.
3. Support affordable housing studies, plans, resources and initiatives, including the new
Affordable Housing Trust.
4. Implement high priority and near-term action steps and recommendations of LexingtonNext,
Comprehensive Plan Update adopted September 2022.
5. Continue to support the community input on the Bedford Street/Hartwell Avenue 25% design
development with the Engineering Division.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-4
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-5
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Administration Dept Office Manager 1 1 1 1
Administration Dept Assistants* 4 4 4 3
Economic Development Director 1 1 1 1
Senior Economic Development Coordinator** 1 1 1 1
Visitor Center Manager 1 1 1 1
Visitor Center Staff(6PT) 4.75 4.75 4.75 4.75
Visitor Center PT Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Service Coordinator*** 0.7 0 0 1
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Planning Dept. Assistant 1 1 1 1
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.25 0.25 0.25 0.25
Land Management Interns Seasonal Seasonal Seasonal Seasonal
Building Commissioner 1 1 1 1
Asst Building Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspectors 1 1 1 1
Part-time Electric Inspector**** 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector**** 0.14 0.14 0.14 0.14
Part-time Building Inspector**** 0.38 0.38 0.58 0.58
Part-time Sealer of Weights and Measures***** 0 0 0 0.51
• . • 1 : : • 1
.. �. �. ..
• . '
'. • . �. • . �. • . �. • .
Note: In FY24,the Public Health Office will become a separate Town department.
*The FY2024 budget recommends a Department Assistant be reassigned to the new Health Department.
**In FY2023,Title change from Economic Development Coordinator to Senior Economic Development Coordinator.
***The FY2024 budget recommends transitioning the Tour Service Coordinator from PT to FT as a program improvement from the
Revolving Fund.
****The hours budgeted for part-time inspectors are filled by multiple individuals.
*****The State has stopped performing the job of weights and measures,therefore,the FY2024 budget recommends a new part time
position that will be a shared position with the Town of Burlington.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-6
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
J rY g
Budget Recommendations:
The FY2024 recommended All Funds Land Use, Housing and Development Department budget,
inclusive of the General Fund operating budget, the Liberty Ride, Visitor Center, Residential Engineering
Review Revolving Funds, is $2,931,283, which is a $175,475 or 6.37% increase from the FY2023
budget.
The FY2024 recommended Land Use, Housing and Development General Fund operating budget is
$2,383,716 which is a $48,973, or 2.10% increase from the FY2023 General Fund budget.
The General Fund operating budget for Compensation is $2,024,579 and reflects a $45,923 or 2.32%
increase, which funds contractually obligated step increases and cost of living adjustments.
Compensation does not include any estimate of prospective cost of living increases. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget.
The General Fund operating budget for Expenses is $359,137 and reflects a increase of $3,050 or
0.86%, which reflects a decrease in Contract Services as the state will no longer be responsible for
weights and measurers inspections for municipalities ($4,050) as well an overall decrease in expenses
to reflect actual spending.
The FY2024 recommended budget for the Residential Engineering Review and Tourism revolving funds
is $547,567, an increase of $126,502 or 30.04%, as tourism is expected to continue to rebound from
the pandemic.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Sealer of Weights and Measures � 15,000 $ - $ 15,000 $ 15,000 $ - $ 15,000 $ -
Chipping $ 4,000 $ - $ 4,000 $ - $ - $ - $ 4,000
Conservation Regulatory � 20,000 $ 290 $ 20,290 $ - $ - $ - $ 20,290
Assistant Hours
Housing Officer/Planner $ 75,000 $ 18,820 $ 93,820 $ - $ - $ - $ 93,820
Liberty Ride Driver $ 29,880 $ 433 $ 30,313 $ - $ - $ - $ 30,313
Full-Time Tour Service � 58,240 $ 18,577 $ 76,817 $ 58,240 $ 18,577 $ 76,817 $ -
Coordinator
Full-time Assistant Visitors � 49,152 $ 18,445 $ 67,597 $ - $ - $ - $ 67,597
Center Manager
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-7
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
Budget Su m ma ry - General Fu nd
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $(1,386,582) $(972,575) $ (11,937) $(260,484) $ (14,700) $(275,184) $ (263,247) 2,205.30 %
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -%
Fees&Charges
Departmental Fees $ 70,022 $ 92,260 $ 69,200 $ 86,900 $ - $ 86,900 $ 17,700 25.58 %
Licenses&Permits $3,213,684 $2,853,029 $ 2,231,480 $2,526,000 $ - $2,526,000 $ 294,520 13.20 %
• . �� -�� . , .. . , . , , . . , .. . , . , . , .. . �
�
� � 1 • � � . • � 11 � . • � . 1 �
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del nded Increase Increase
Compensation $1,636,227 $1,761,781 $ 1,978,656 $2,024,579 $ - $2,024,579 $ 45,923 2.32 %
Expenses $ 306,897 $ 256,933 $ 356,087 $ 373,837 $ (14,700) $ 359,137 $ 3,050 0.86 %
. . �� -�� . , .. . , . . , . . , .. . , . , . , .. . �
�
� � 1 • � � . • � 11 � . • � . 1 �
Level-Service Requests FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del nded Increase Increase
Zoning $ 561,393 $ 588,614 $ 644,673 $ 669,692 $ 15,000 $ 684,692 $ 40,019 6.21 %
Total 7120 Administration $ 431,375 $ 498,604 $ 569,150 $ 537,344 $ - $ 537,344 $ (31,806) -5.59 %
Total 7130 Conservation $ 197,387 $ 227,335 $ 253,882 $ 268,676 $ (800) $ 267,876 $ 13,994 5.51 %
Total 7200 Planning $ 375,185 $ 396,705 $ 446,240 $ 458,751 $ - $ 458,751 $ 12,511 2.80 %
Total 7300 Economic � 377,784 $ 307,456 $ 420,798 $ 463,953 $ (28,900) $ 435,053 $ 14,255 3.39 %
Development
. . �� -�� . , .. . , . , , . . , .. . , . , . , .. . �
�
� � 1 • � � . • � 11 � . • � . 1 �
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del nded Increase Increase
Salaries&Wages $1,619,930 $1,746,626 $ 1,945,435 $1,990,927 $ - $1,990,927 $ 45,492 2.34 %
Overtime $ 16,298 $ 15,155 $ 33,221 $ 33,652 $ - $ 33,652 $ 431 1.30 %
Personal Services $�,636,227 $1,761,781 $ �,978,656 $2,024,579 $ - $2,024,579 $ 45,923 2.32 %
Contractual Services $ 206,980 $ 209,510 $ 289,426 $ 298,326 $ (3,700) $ 294,626 $ 5,200 1.80 %
Utilities $ 9,714 $ 9,982 $ 10,761 $ 10,561 $ - $ 10,561 $ (200) -1.86 %
Supplies $ 90,203 $ 37,441 $ 55,900 $ 62,950 $ (11,000) $ 51,950 $ (3,950) -7.07 %
Small Ca ital $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 - %
Expenses $ 306,897 $ 256,933 $ 356,087 $ 373,837 $ (14,700) $ 359,137 $ 3,050 0.86 %
. . �� ��� . , .. . , • . , . . , .• . , . , • , .• . �
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, , 1 • , , . • , 11 , . • , . 1 �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-8
Program: �and Use, Housing and
Development Department
7100-7400 PI'O ra m Su m ma Town ot'Lexin ton, MA
9 rY g
Budget Summary - Revolving Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Residential Engineering � 57,600 $ 57,600 $ 57,600 $ 57,600 $ - $ 57,600 $ - - %
Review Revolving Fund
Liberty Ride Revolving Fund $ 790 $ 72,083 $ 104,000 $ - $ - $ - $ (104,000) -100.00 %
Visitor Center Revolving
Fund $ 74,242 $ 260,184 $ 260,000 $ - $ - $ - $ (260,000) -100.00 %
Tourism Revolving Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $ 489,967 - %
• . �� ��� �- , , .. . , . , . , . , . , . . .. �
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� • � • •• � •11 � 1 1 � • • , • � • •• �
*Revo/ving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4.
Appropriation Summary �2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del nded Increase Increase
7110-Residential Engineering Review
Expenses $ - $ - $ 57,600 $ 57,600 $ - $ 57,600 $ - - %
7320-Liberty Ride $ - $146,758 $ 104,000 $ - $ - $ - $(104,000) -100.00%
Compensation $ - $ 23,652 $ 14,000 $ - $ - $ - $ (14,000) -100.00 %
Expenses $ - $ 123,106 $ 90,000 $ - $ - $ - $ (90,000) -100.00 %
Benefits $ - $ - $ - $ - $ - $ - $ - - %
7340-Visitor Center $ 59,470 $255,101 $ 259,465 $ - $ - $ - $(259,465) -100.00%
Compensation $ 26,501 $ 139,493 $ 114,750 $ - $ - $ - $ (114,750) (100.00)%
Expenses $ 32,970 $ 115,608 $ 144,715 $ - $ - $ - $ (144,715) -100.00 %
Benefits $ - $ - $ - $ - $ - $ - $ - - %
7350-Tourism $ - $ - $ - $413,150 $ 76,817 $489,967 $ 489,967 -%
Compensation $ - $ - $ - $ 138,000 $ 58,240 $ 196,240 $ 196,240 - %
Expenses $ - $ - $ - $ 275,150 $ - $ 275,150 $ 275,150 - %
Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 - %
� • // �/1 ' � • I 1 �� �/ • • i' I � � � � � � � � 1
� 1• i 1 / � • • � • i � 1 1 1 I
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Budget Su m ma ry - AI I Fu nds
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del nded Increase Increase
Compensation $1,662,728 $1,924,926 $ 2,107,406 $2,162,579 $ 58,240 $2,220,819 $ 113,413 5.38 %
Expenses $ 339,867 $ 495,646 $ 648,402 $ 706,587 $ (14,700) $ 691,887 $ 43,485 6.71 %
Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 - %
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-9
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Program: Land Use, Housing and Development
Department
7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton Ma
9 9 g ,
Mission: The Building and Zoning Division is a regulatory function with the goal of protecting the
health and safety of residents. This role is fulfilled through the enforcement of building, zoning and
land use regulations.
Budget Overview: The Building and Zoning Division enforces state building, electrical, plumbing, gas
and mechanical codes, Architectural Access Board Regulations and local zoning bylaws. Staff,
comprised of the Building Commissioner, Assistant Building Commissioner, Building Inspectors,
Electrical Inspector, Plumbing & Gas Inspector and Zoning Enforcement Administrator, review
construction drawings and specifications, issue permits, inspect new construction, conduct periodic
inspections of restaurants, day care centers, schools, religious institutions, museums, places of public
assembly and multi-family housing, and levy fines or prosecute when necessary to maintain code
compliance.
Division Initiatives:
1. Continue the efforts to improve and administer the online permitting system, helping applicants
obtain their permits. The ViewPoint Cloud permit system requires all building, zoning, electrical,
plumbing and gas permits to be applied for electronically. This permitting system allows applicants
to do much of their work from their office or home, thereby saving time and money from having to
visit the Town offices.
2. Create, advertise, interview and fill the new shared part time position of the Sealer of Weights and
Measures.
3. Permit, inspect, monitor and ensure code compliance for the New Police Station. This is a major
Town Construction project located in the Center of Historic Downtown Lexington, and will require
substantial effort and time from the Inspectional Services Division.
4. Prepare the staff, residents, contractor and designers of the new Super Stretch Code , a new and
improved state energy code for all electric homes to be required in Lexington.
5. Assist the Planning office and Economic Development office in amending the zoning sign bylaw to
address signs in Lexington.
6. Work with the Select Board to adopt a fee structure for the Sealer of weights and Measures
Inspection services.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-11
Program: Land Use, Housing and Development
Department
7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton �wa
9 9 g , W
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Building Commissioner 1 1 1 1
Asst. Bldg. Commissioner 1 1 1 1
Building Inspectors 1 1 1 1
Plumbing and Gas Inspector 1 1 1 1
Zoning Enforcement Administrator 1 1 1 1
Electric Inspector 1 1 1 1
Part-time Electric Inspector* 0.24 0.24 0.24 0.24
Part-time Plumbing Inspector* 0.14 0.14 0.14 0.14
Part-time Building Inspector* 0.38 0.38 0.58 0.58
Part-time Sealer of Weights and 0 0 0 0.51
Measures
• . . • • . • •• '
� � � • � • � • � • I �
*The hours budgeted for part-time inspectors are filled by multiple individuals.
**The State has stopped performing the job of weights and measures,therefore,the FY2024 budget recommends
a new part time position that will be a shared position with the Town of Burlington.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-12
Program: Land Use, Housing and Development
Department
7110 Bu i I d i n & ZO11 I 11 Town ot'�exin ton Ma
9 9 g ,
Budget Recommendations:
The FY2024 recommended All Funds Building and Zoning budget is $742,292 a $40,019 or 5.70%
increase from the FY2023 budget.
The FY2024 recommended General Fund Building and Zoning budget is $684,692 a $40,019 or 6.21%
increase from the FY2023 budget.
The recommended budget for Compensation is $639,652 and reflects a $Z9,069, or 4.76% increase,
which is due to contractually obligated step increases and cost of living adjustments. Compensation
does not include any estimate of prospective cost of living increases for contracts expiring on or before
]une 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within
the Town Manager's budget.
The recommended budget for Expenses is $45,040 and reflects a increase of $10,950 or 32.12% from
FY2023, primarily due to funding a program improvement for $15,000 to hire a part-time Sealer of
Weights and Measurers shared with the Town of Burlington. This is a mandated service that the State
will no longer be providing to municipalities.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Sealer of Weights and Measures $ 15,000 $ — $ 15,000 $ 15,000 $ — $ 15,000 $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-13
Program: Land Use, Housing and Development
Department
7110 6u i I d i n & ZO11 I 11 Town ot'�exin ton �wa
9 9 g , w
Budget Summary:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $(2,616,550) $(2,204,914) $ (1,569,307) $(1,868,808) $ 15,000 $ (1,853,808) $ (284,501) 18.13%
Directed Funding
Departmental Fees $ 16,170 $ 12,490 $ 12,500 $ 12,500 $ - $ 12,500 $ - -%
Licenses and Permits $ 3,161,772 $ 2,781,039 $ 2,201,480 $ 2,526,000 $ - $ 2,526,000 $ 324,520 14.74%
. . , .. , . . , , .. . , . . �
� • / ■ / / • / � � �i • � �� •• • � • • � •� • � /1 1 � •• • � 1 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ - $ 639,652 $ 29,069 4.76%
Expenses $ 23,473 $ 30,839 $ 34,090 $ 30,040 $ 15,000 $ 45,040 $ 10,950 32.12%
. � .. � • • � � �. • � . • �
� • 1 � � � � � � � �i • � �� •• • � • • � •• • � 1 1 1 � •• • � 1 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 532,287 $ 551,423 $ 604,161 $ 633,147 $ - $ 633,147 $ 28,986 4.80%
Overtime $ 5,633 $ 6,352 $ 6,422 $ 6,505 $ - $ 6,505 $ 83 1.29%
Personal Services $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ - $ 639,652 $ 29,069 4.76%
Contractual Services $ 15,329 $ 19,201 $ 22,140 $ 18,090 $ 15,000 $ 33,090 $ 10,950 49.46%
Utilities $ 5,983 $ 7,021 $ 6,800 $ 6,800 $ - $ 6,800 $ - -%
Supplies $ 2,161 $ 4,617 $ 5,150 $ 5,150 $ - $ 5,150 $ - -%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 23,473 $ 30,839 $ 34,090 $ 30,040 $ 15,000 $ 45,040 $ 10,950 32.12%
. , . , .. , , .. , . . , , .. . , . . �
� • 1 � � � � � � � i • � •• • � • • � •• • � 1 1 1 � •• • � 1 1 • I
Budget Summary - Revolving Funds*
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Increase Increase
Actual Actual Estimate Projected Add/Del Projected
Residential Engineering Review $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ 57,600 $ - -%
. . � :: �- . �, .�� �, .�� �, .�� �, .�� �, �, .�� �, ��
*Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4.
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
7110-Residential Engineering Review Revolving Fund
Expenses $ - $ - $ 57,600 $ 57,600 $ 57,600 $ - -%
. . � :: �- . �, �, �, .�� �, .�� �, �, .�� �, ��
Budget Summary - All Funds
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(All Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 537,920 $ 557,775 $ 610,583 $ 639,652 $ - $ 639,652 $ 29,069 4.76%
Expenses $ 23,473 $ 30,839 $ 91,690 $ 87,640 $ 15,000 $ 102,640 $ 10,950 11.94%
. . � :: � . , . , •• . , � , . , ��� � . . , .� � • ���
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-14
Program: Land Use, Housing and Development
Department
7120 Ad m i n istration Town ot'Lexin ton MA
9 �
Mission: To develop comprehensive regulatory and technical assistance services to town residents
and commercial entities transacting development business with the Town.
Budget Overview: Administration provides management oversight and administrative support to the
Building and Zoning, Conservation, Planning and Economic Development Offices and to the numerous
boards and commissions, including the Zoning Board of Appeals and Historic Districts Commission, and
coordinates their daily operations. The staff, comprised of an Assistant Town Manager, an Office
Manager, Administrative Assistant and four Department Assistants, schedules and coordinates hearings,
prepares legal notices, sets agendas, processes applications and permits, inputs data into Access
databases, maintains files, circulates petitions among Town boards and officials, prepares meeting
notices, agendas and minutes, determines and notifies abutters, communicates with the public, attends
meetings, performs payroll and accounts payable functions, makes daily deposits, and files all final
documentation. The Assistant Town Manager for Development position oversees all operations of the
five divisions within the Land Use, Housing and Development Department.
Division Initiatives:
1. Support the Department and the Town in implementing LexingtonNext.
2. Direct the Department in supporting the Select Board goals and the Planning Board's work plan
especially as they may relate to housing, economic development and planning
3. Assist the Town Manager in planning and executing on operations and delegated strategic actions
in land use, housing, conservation, building, planning, preservation and economic development.
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Assistant Town Manager 1 1 1 1
Administrative Assistant 1 1 1 1
Office Manager 1 1 1 1
Department Assistants* 4 4 4 3
• . .
• . ' .
*The FY2024 budget recommends a Department Assistant be reassigned to the new Health Department.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-15
Program: Land Use, Housing and Development
Department
7120 Ad m i n istration Town ot'Lexin ton MA
9 �
Budget Recommendations:
The recommended FY2024 General Fund budget for the Office of Administration is $537,344, an
decrease of �(31,806) or -5.59% from the FY2023 budget.
The General Fund operating budget for Compensation is $483,944 and reflects an decrease of
$(30,106) or (5.86)% due to the transfer of the Administrative Assistant to the new Health
Department, offset by contractually obligated step increases and cost of living adjustments.
Compensation does not include any estimate of prospective cost of living increases for contracts
expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary
Adjustment account within the Town Manager's budget.
The General Fund operating budget for Expenses is $53,400 and reflects a net decrease of $(1,700) or
(3.09)%, which incorporates adjustments to reflect anticipated FY2024 expenditures.
Program Improvement Requests:
None requested.
Budget Summary:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources
Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 423,275 $ 490,504 $ 555,450 $ 515,944 $ - $ 515,944 $ (39,506) -7.11%
Directed Funding
Departmental Fees $ 8,100 $ 8,100 $ 13,700 $ 21,400 $ - $ 21,400 $ 7,700 56.20%
� • / �� � � �� I i� I•• •/� �� •� 1 �i �� �� �� �� �� •/• ��I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 414,009 $ 470,270 $ 514,050 $ 483,944 $ - $ 483,944 $ (30,106) -5.86%
Expenses $ 17,366 $ 28,334 $ 55,100 $ 53,400 $ - $ 53,400 $ (1,700) -3.09%
� • / �/ � � �r I �� I•• •1 I �� •• ' �� I I �� �� I I �� •1• ��I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 406,987 $ 464,759 $ 501,225 $ 470,952 $ - $ 470,952 $ (30,273) -6.04%
Overtime $ 7,022 $ 5,512 $ 12,825 $ 12,992 $ - $ 12,992 $ 167 1.30%
Persona/Services $ 414,009 $ 470,270 $ 5�4,050 $ 483,944 $ - $ 483,944 $ (30,�06) -5.86%
Contractual Services $ 11,165 $ 17,203 $ 46,700 $ 45,200 $ - $ 45,200 $ (1,500) -3.21%
Utilities $ 940 $ 630 $ 900 $ 700 $ - $ 700 $ (200) -22.22%
Supplies $ 5,261 $ 10,501 $ 7,500 $ 7,500 $ - $ 7,500 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 17,366 $ 28,334 $ 55,100 $ 53,400 $ - $ 53,400 $ (1,700) -3.09%
� • / �/ � � �� I �� I�� •1 I �� '• ' �� I I �� �� I I �� �1• ',I
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-16
-
Program: Land Use, Housing and Development Department
7130 Conservation Townof�exin ton, MA
9
Mission: To protect the health and safety of Town residents through education about and regulation
of and management of natural areas and wetlands.
Budget Overview: The Conservation Division provides administration, interpretation and
enforcement of all applicable State laws and Local codes; counsel, guidance and education to the public
on environmental issues; research and reports on relevant issues for the Conservation Commission
meetings to aid the Commission in key decision making; enforcement of permit conditions through
construction inspections; management of conservation areas and the Land and Watershed Stewardship
Program. The Conservation Director manages and supervises the Conservation staff and operations
and, along with the Conservation Stewardship Coordinator, performs administrative, supervisory,
professional and technical work in connection with managing and directing comprehensive
environmental programs.
Division Initiatives:
1. Continue efforts to provide for a comprehensive online records management program for
conservation historical records via the Laserfiche Document Imaging Software.
2. Plan for and implement enhanced public outreach and programming to protect, preserve, and
promote Lexington's natural resources.
3. Implement Year 1 of the Seven Year Action Plan of the 2022 Open Space and Recreation Plan
Update.
4. Onboard a new community garden coordinator volunteer and provide a comprehensive orientation
and training program.
5. Finalize and record Conservation Restrictions for all CPA conservation land acquisitions.
6. Plan for and acquire open space parcels as prioritized by the Conservation Commission.
7. Implement the numerous conservation land management and stewardship prioritized projects,
including Willard's Woods, Chiesa Farm, and West Farm meadows preservation (FY2018/2023 CPA),
Wright Farm Barn Stabilization (FY2023 CPA) and Conceptual Site Access Design and Parking
(FY2021 CPA), Willard's Woods Accessible Improvements Design and Engineering (FYZ020 CPA)
and ADA Construction (subject to FY2024 CPA funding), and Whipple Hill Trail Repair and Fire
Access (subject to FY2024 CPA funding)
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-17
-
Program: Land Use, Housing and Development Department
7130 Conservation Townof�exin ton, MA
9
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Conservation Director 1 1 1 1
Conservation Coordinator 1 1 1 1
Land Use Ranger 0.26 0.26 0.26 0.26
Seasonal Land Management Interns Seasonal Seasonal Seasonal Seasonal
• . • • • •
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-18
-
Program: Land Use, Housing and Development Department
7130 Conservation Townof�exin ton, MA
9
Budget Recommendations:
The recom mended FY2024 Genera I Fu nd Conservation budget is $267,876, a i ncrease of $13,994 or
5.51% from the FY2023 budget.
This includes a $13,994 or 6.26% increase in compensation to reflect contractually obligated step
increases and cost of living adjustments. Compensation does not include any estimate of prospective
cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective
increases are captured in the Salary Adjustment account within the Town Manager's budget.
The recommended budget for Expenses is $30,247 and is level-funded from FY2023.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Conservation Regulatory Assistant � 20,000 $ 290 $ 20,290 $ — $ — $ — $ 20,290
Hours
Chipping $ 4,000 $ — $ 4,000 $ — $ — $ — $ 4,000
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-19
-
Program: Land Use, Housing and Development Department
7130 Conservation Townof�exin ton, MA
9
Budget Su m ma ry:
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 184,635 $ 217,335 $ 250,882 $ 265,676 $ (800) $ 264,876 $ 13,994 5.58 %
Directed Funding
Departmental Fees $ 12,752 $ 10,000 $ 3,000 $ 3,000 $ - $ 3,000 $ - - %
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Appropriation FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 171,404 $ 206,246 $ 223,635 $ 237,629 $ - $ 237,629 $ 13,994 6.26 %
Expenses $ 25,983 $ 21,089 $ 30,247 $ 31,047 $ (800) $ 30,247 $ - - %
� � 1 � � � �� � � �� �i �� �� •� � � �� �1/ �� • � • i� �•I ��
Object Code FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 169,673 $ 204,700 $ 220,516 $ 234,470 $ - $ 234,470 $ 13,954 6.33 %
Overtime $ 1,731 $ 1,546 $ 3,119 $ 3,159 $ - $ 3,159 $ 40 1.28 %
Personal Services $ 171,404 $ 206,246 $ 223,635 $ 237,629 $ - $ 237,629 $ 13,994 6.26 %
Contractual Services $ 19,972 $ 13,148 $ 21,436 $ 22,186 $ (800) $ 21,386 $ (50) -0.23 %
Utilities $ 2,191 $ 1,851 $ 3,061 $ 3,061 $ - $ 3,061 $ - - %
Supplies $ 3,820 $ 6,090 $ 5,750 $ 5,800 $ - $ 5,800 $ 50 0.87 %
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 25,983 $ 21,089 $ 30,247 $ 31,047 $ (800) $ 30,247 $ - - %
� • 1 � � � � �� � • �� �i �• �� •� • • �i •1/ �� • • • �� ••I ��
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-20
.
Program: Land Use, Housing and Development Department
7 200 P a n n i n Town of Lexin ton, MA
9 g
Mission: The Planning Office helps residents envision and work toward a community that serves the
needs of all its citizens and to manage growth and change. The Planning Office provides staff
assistance to the Planning Board, helps to administer the Zoning Bylaw and reviews development
permit applications for residential and commercial projects.
Budget Overview: The Planning Office supports the Planning Board in the administration of the
Subdivision Regulations, the adequacy determinations of unaccepted streets, the granting of special
permits for development, site plan review and granting of special permits, as well as proposing and
making recommendations on all zoning amendments and planned development district proposals that
go to Town Meeting. In addition, the staff engages in short- and long-term planning regarding growth
and development issues in Lexington, actively participants in various committees dealing with
transportation, affordable housing, economic development, as well as regional and statewide initiatives.
The planning staff participates on the Development Review Team, the Housing Partnership Board, the
Transportation Safety Group, Parking Management Group, Transportation Forum, the HOME
Consortium, and the Boston Metropolitan Planning Organization.
Division Initiatives:
1. Implement various recommendations in Lexington's updated Comprehensive Plan (Lexington
NEXT) adopted in September 2022 to guide future land development over the next 5, 10, 15
years, and beyond.
2. Propose and adopt zoning amendments and regulations outlined in the Comprehensive Plan to
promote economic development and housing goals such as mixed-use development, more
affordable housing, missing middle housing, and maximizing commercial development.
3. Formalize a practice of professional peer review consultant services for new construction
application projects under review by the Planning Board.
4. Collaborate with other town departments and divisions to promote and improve stormwater
best management practices.
5. Adopt and implement District Plans for Lexington's three Transportation Demand Management
Overlay Districts (TMOD) - Hartwell Avenue Area, South Lexington, and Forbes Road - Marrett
Street.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-21
.
Program: Land Use, Housing and Development Department
7 200 P a n n i n Town of Lexin ton, MA
9 g
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Planning Director 1 1 1 1
Assistant Planning Director 1 1 1 1
Planner 1 1 1 1
Administrative Assistant 1 1 1 1
• . . . . .
• . � . . . .
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-22
.
Prog ra m: La nd Use, Housi ng a nd Development Depa rtment
7 200 P a n n i n Town of Lexin ton, MA
9 g
Budget Recommendations:
The FY2024 recommended General Fund Planning Office budget is $458,751, which is an increase of
$12,511 or 2.80% from the FY2023 budget.
The General Fund operating budget for Compensation is $381,401 and reflects a $12,511 or 3.39%
increase from the FY2023 budget, due to contractually obligated step increases. Compensation does
not include any estimate of prospective cost of living increases for contracts expiring on or before June
30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the
Town Manager's budget.
The recommended budget for Expenses is $77,350 and is level-funded from FY2023.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Housing Officer/Planner $ 75,000 $ 18,820 $ 93,820 $ — $ — $ — $ 93,820
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-23
.
Program: Land Use, Housing and Development Department
7 200 P a n n i n Town of Lexin ton, MA
9 g
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 342,185 $ 335,035 $ 406,240 $ 408,751 $ - $ 408,751 $ 2,511 0.62%
Directed Funding
Fees $ 33,000 $ 61,670 $ 40,000 $ 50,000 $ - $ 50,000 $ 10,000 25.00%
� • 1/ � • � �� � �� �• / �� ��• �1 �� � � �� �� � • �� •/,1
Appropriation FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 339,806 $ 352,206 $ 368,890 $ 381,401 $ - $ 381,401 $ 12,511 3.39%
Expenses $ 35,379 $ 44,499 $ 77,350 $ 77,350 $ - $ 77,350 $ - -%
� • 1 1 � � / �� � �� �• 1 �� ��• �1 �i � � �� �� � • �� •/,1
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Increase Increase
Actual Actual Appropriation Request Add/Del Recommended
Salaries&Wages $ 339,028 $ 350,460 $ 360,995 $ 373,403 $ - $ 373,403 $ 12,408 3.44%
Overtime $ 778 $ 1,745 $ 7,895 $ 7,998 $ - $ 7,998 $ 103 1.30%
Personal Services $ 339,806 $ 352,206 $ 368,890 $ 381,401 $ - $ 381,401 $ 12,511 3.39%
Contractual Services $ 33,283 $ 41,848 $ 72,850 $ 72,350 $ - $ 72,350 $ (500) -0.69%
Utilities $ 600 $ 480 $ - $ - $ - $ - $ - -%
Supplies $ 1,497 $ 2,170 $ 4,500 $ 5,000 $ - $ 5,000 $ 500 11.11%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 35,379 $ 44,499 $ 77,350 $ 77,350 $ - $ 77,350 $ - -%
� • 1/ � • � �r � �i �• / �i ��• �1 �i � � �i �i � • �i •1�1
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-24
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Mission: The Economic Development Office works to encourage new investment and support for our
local businesses - big and small. A strong local business environment is a critical component of a
healthy and sustainable community, creating places to eat and shop, as well as opportunities for
employment and added revenue to support local services. To that end, the Economic Development
Office serves as a liaison for businesses and works to address business-related issues from parking to
updating land use policy. The Office also works to retain and expand local businesses by providing
information, conducting research, and leveraging State economic development resources. The
Economic Development Office also cultivates and maintains relationships with State-level partners for
business development, tourism, and infrastructure investment opportunities. The Economic
Development Office works to leverage economic opportunities from tourism through the operations of
the Visitors Center, the Liberty Ride Trolley Tour, and the Battle Green Guides program. Sharing our
role in American history attracts many thousands of visitors to Lexington each year. These visitors help
to support our local businesses which contributes to our community's overall economic sustainability.
Budget Overview: The Economic Development Office is tasked with strengthening the commercial
tax base, providing services to existing and prospective businesses, and overseeing tourism functions
and staff. The Economic Development Office works on initiatives with input from the Economic
Development Advisory Committee, the Lexington Center Committee, and the Tourism Committee.
In prior years the Economic Development budget was divided into three elements: the Economic
Development Office, the Liberty Ride Trolley Tour Program, and the Visitors Center Operations. This
FY2024 Preliminary Budget recommends combining the Liberty Ride Revolving Fund and the Visitor
Center Revolving Fund into one Tourism Revolving Fund.
The Liberty Ride is a trolley tour of Lexington and Concord which also serves as the only transportation
link to the area's historic sites. The Visitors Center, located next to the Lexington Battle Green serves as
gateway for over 120,000 people who come to visit Lexington every year and generates revenue from
gift shop retail sales to offset operating costs. The Town recently completed construction of a new
Visitors Center which opened to the public in Spring 2020.
Division Initiatives:
1. Ensure long-term viability of Lexington businesses in light of the COVID-19 Pandemic and changing
retail environment.
2. Implement and complete the wayfinding project for East Lexington.
3. The ED Office will be working on a new Tourism Website that will address all destination marketing
needs i n FY 2024.
4. The ED office will also be working on a store fa�ade improvement program for East Lexington to
improve the stores to be more attractive and vibrant.
5. Continued implementation of ARPA funds to help with economic stimulus and resiliency for the
community.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-25
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Tourism/Visitor Activities
1. Expand programs & retail operations in the Visitors Center.
2. Develop additional materials for non-English speaking visitors and implement the Freedoms Way
G ra nt.
3. Identify other funding opportunities to augment revenue for the tourism revolving funds.
4. Increase the use of social media and target online advertising to increase visits to Lexington.
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-26
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Economic Development Director 1 1 1 1
Senior Economic Development
Coord i nator* 1 1 1 1
Economic Development Intern Seasonal Seasonal Seasonal Seasonal
Visitor Center Manager 1 1 1 1
Visitor Center Staff (6PT) 4.75 4.75 4.75 4.75
Visitor Center Assistant Manager 0.56 0.56 0.56 0.56
Battle Green Guides Seasonal Seasonal Seasonal Seasonal
Tour Service Coordinator** 0.7 0 0 1
Liberty Ride Guides Seasonal Seasonal Seasonal Seasonal
• . • 1 i i •
. . .. ..
• .
� . .
-. � . -. � . -. � . -. • .
Note: Visitor Center staffing is included above as this function was transferred from Chamber of Commerce in
FY2015. There are 7 Visitor Center staff(1 works full-time and 6 work part-time)and 30 seasonal workers from April
to October
*In FY2023,Title change from Economic Development Coordinator to Senior Economic Development Coordinator.
**The FY2024 budget recommends transitioning the Tour Service Coordinator to full-time as program improvement
from the Tourism Revolving Fund.The title was also changed from Liberty Ride Coordinator to Tour Services
Coordinator as the position will oversee all tour services that Lexington offers.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-27
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Budget Recommendations:
The FY2024 recommended All Funds Economic Development budget, inclusive of the General Fund
operating budget and the Tourism Revolving Fund, is $925,020, which is a $140,757 or 17.95%
increase from the FY2023 budget.
The FY2024 recommended General Fund Economic Development operating budget is $435,053, which
is a $14,255 or 3.39% increase from the FY2023 General Fund budget. The recommended General
Fund operating budget for Compensation is $281,953, and reflects a $20,455 or 7.82% increase, which
is a net change, and captures contractually obligated step increases. Compensation does not include
a ny esti mate of prospective cost of I ivi ng i ncreases. Fu nds for prospective i ncreases a re ca ptu red i n
the Salary Adjustment account within the Town Manager's budget.
The recommended General Fund operating budget for Expenses is $153,100, a decrease of $(6,200) or
(3.89)% to reflect actual spending. Contractual costs include expenses associated with the REV Shuttle,
a business-serving shuttle that runs between the Hartwell Avenue corridor and the Alewife Red Line
Station, funded via a transfer from the Transportation Demand Management (TDM) Stabilization Fund.
For FY2024 the Department is proposing a new Tourism Revolving Fund which will combine the
operations of Lexington Visitors Center and the Liberty Ride trolley service, both of which previously
operated as independent Revolving Funds. The Tourism Revolving Fund will generate revenue from the
sale of gift shop merchandise, the sale of ticketed walking tours on the Lexington Battle Green, and the
sale of tickets and charters for the Liberty Ride trolley tour. Combining the two revolving funds will
allow for increased flexibility in budgeting and decrease the administrative and accounting burden of
managing two separate revolving funds. This operation will be overseen by the Visitor's Center
Manager, Assistant Manager, and a new Tour Services Coordinator position.
The Revolvi n_ Fu nd budget is $489,967, a n i ncrease of $126,502 or 34.80% com pa red to the FY2023
budget, which includes both the Liberty Ride and Visitor Center operations. The FY24 revolving fund
budget includes a program improvement that transitions the part time Liberty Ride Coordinator position
to a full-time Tour Service Coordinator to be funded out of the revolving fund. The Tour Services
Coordinator position will promote Lexington's tourism programs and tour offerings to the local,
national, and international hospitality community to increase revenue and visitorship.
COVID-19 travel restrictions affected the travel and tourism industry overall and the Liberty Ride did
not operate during calendar 2020. It opened on a limited schedule in 2021 and 2022. In 2022 the
trolley ran twice a day, Friday through Monday, selling over 3,700 tickets. The Town expects that
tourism in Lexington will increase in the coming years, particularly as the Town approaches the 250th
anniversary of the Battle of Lexington in April 2025.
Beyond the affects of the COVID-19 pandemic and its impact on travel and tourism overall, the Liberty
Ride operations have been hampered by increasing transportation costs, a tight labor market and new
competition as Concord pilots a new trolley ride. The Liberty Ride trolley contract has been extended
through March of 2024, prior to the spring tourism season. We expect to continue working with
Joseph's Trolley through the end of this contract. Beginning in Spring 2024, the Office of Economic
Development is explori ng alternative options for the Li berty Ride Trol ley, i ncl ud i ng bri ng i ng the
operation in-house. Purchasing a new trolley may provide enhanced and flexible programming and
ensure the entire Liberty Ride operation is economically viable.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-28
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
In FY2023, in an effort to provide greater stability for the operation going forward, the salary for the
Visitors Center Manager was moved to the General Fund. A small amount of support remains in the
General Fund budget ($20,000) in the event that sales do not adequately fund the remaining operating
expenses. Staff anticipate that this level of support will allow the Visitors Center to remain open year-
round.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Liberty Ride Driver � 2g,gg0 $ 433 $ 30,313 $ — $ — $ — $ 30,313
Full-time Assistant Visitors � 49,152 $ 18,445 $ 67,597 $ — $ — $ — $ 67,597
Center Manager
Full-Time Tour Service � 58,240 $ 18,577 $ 76,817 $ 58,240 $ 18,577 $ 76,817 $ —
Coordinator
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-29
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Budget Summary - General Fund
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 331,784 $ 261,456 $ 374,798 $ 417,953 $ (28,900) $ 389,053 $ 14,255 3.80%
TDM Stabilization Fund $ 46,000 $ 46,000 $ 46,000 $ 46,000 $ - $ 46,000 $ - -%
Center Impr. District Stab. Fund $ - $ - $ - $ - $ - $ - $ - -%
, .. , . , . .. , . . , . . , . , . . ,
. . �� . . , . , � . , � . , . , . �� , � , �
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 173,089 $ 175,284 $ 261,498 $ 281,953 $ - $ 281,953 $ 20,455 7.82%
Expenses $ 204,696 $ 132,172 $ 159,300 $ 182,000 $ (28,900) $ 153,100 $ (6,200) -3.89%
� • 1 1 � � �� •� �� / � • �� � 1 �• �� �• � �� • �1 1 �� I , �� I • �,
Program Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
7310 Economic Development Office $ 377,784 $ 307,456 $ 420,798 $ 463,953 $ (28,900) $ 435,053 $ 14,255 3.39%
� • 1 1 � � � � �� �� �� 1 � • �i � 1 �• �� �• � �� • �1 1 �� I ' �� I • I,
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(General Fund) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 171,955 $ 175,284 $ 258,538 $ 278,955 $ - $ 278,955 $ 20,417 7.90%
Overtime $ 1,134 $ - $ 2,960 $ 2,998 $ - $ 2,998 $ 38 1.28%
Personal Services $ 173,089 $ 175,284 $ 261,498 $ 28�,953 $ - $ 28�,953 $ 20,455 7.82%
Contractual Services $ 127,231 $ 118,110 $ 126,300 $ 140,500 $ (17,900) $ 122,600 $ (3,700) -2.93%
Utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 77,464 $ 14,062 $ 33,000 $ 39,500 $ (11,000) $ 28,500 $ (4,500) -13.64%
Small Capital $ - $ - $ - $ 2,000 $ - $ 2,000 $ 2,000 -%
Expenses $ 204,696 $ 132,172 $ 159,300 $ 182,000 $ (28,900) $ 153,100 $ (6,200) -3.89%
� � // � � �� �� �� / � • �� � / •• �� �• � �� • •1/ �r I ' i� I • 1,
Budget Summary - Revolving Funds* -----------------------------------------------------.
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Liberty Ride Rev. Fund $ 790 $ 72,083 $ 104,000 $ - $ - $ - $(104,000 -100.00%
Visitors Center Rev. Fund $ 74,242 $ 260,184 $ 260,000 $ - $ - $ - $(260,000 -100.00%
Tourism Revolving Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $489,967 -%
�� �- . . . �, � �, . �, .� ��� , . � , . , .•. . , . . �
• . � � • � � • • � • • �
*Revolving Funds are authorized by Town Meeting via Artic%9,and are not appropriated under Artic%4.
Appropriation Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
(Revolving Funds) Actual Actual Appropriation Request Add/Del Recommended Increase Increase
7320 Liberty Ride Rev. Fund $ - $146,758 $ 104,000 $ - $ - $ - $(104,00 -100.00°
Compensation $ - $ 23,652 $ 14,000 $ - $ - $ - $ (14,000) -100.00%
Expenses $ - $ 123,106 $ 90,000 $ - $ - $ - $ (90,000) -100.00%
7340 Visitors Center Rev.Fund $ 59,470 $255,101 $ 259,465 $ - $ - $ - $(259,46 -100.00°
Compensation $ 26,501 $ 139,493 $ 114,750 $ - $ - $ - $(114,750 -100.00%
Expenses $ 32,970 $ 115,608 $ 144,715 $ - $ - $ - $(144,715 -100.00%
7350 Tourism Rev. Fund $ - $ - $ - $ 413,150 $ 76,817 $ 489,967 $489,967 -%
Compensation $ - $ - $ - $ 138,000 $ 58,240 $ 196,240 $196,240 -%
Expenses $ - $ - $ - $ 275,150 $ - $ 275,150 $275,150 -%
Benefits $ - $ - $ - $ - $ 18,577 $ 18,577 $ 18,577 -%
• . '- � � . � . � • � . � . � . � .�• � � . • I
1 1 � � � � 1 � 1 • � i • • � 1 � • / � • • i • 1 •1 I
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-30
Program: �and Use, Housing and
Development Department
7300 Econom ic Develo ment Town of�exin ton MA
p 9 ,
Budget Summary - All Funds
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriations Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 199,589 $ 338,429 $ 390,248 $ 419,953 $ 58,240 $ 478,193 $ 87,945 22.54%
Expenses $ 237,665 $ 370,885 $ 394,015 $ 457,150 $ (28,900) $ 428,250 $ 34,235 8.69%
� • 1/ � / �� � � �� /� � �i •� • �� � 1 �� I • �� • ' ' �� I, • I,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
IX-31
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ect�on X: Pro ra m : enera overn ment
This section includes detailed information about the FY2024 Operating Budget & Financing Plan for
General Government. It includes:
• 8100 Select Board X-2
• 8200 Town Manager X-6
• 8300 Town Com m ittees X-11
• 8400 Finance X-13
• 8500 Town Clerk X-18
• 8600 Innovation &Technology X-22
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-1
Program: General Government
8100 Se I ect Boa rd Town of Lexin ton MA
9 �
Mission: The Select Board, together with the Town Manager, represents the executive branch of the
Town government. The Board consists of five members, elected for three-year terms. Select Board
members serve without compensation. The Board acts as the Town's primary policy-making body for a
wide variety of issues affecting service delivery, finance and Town infrastructure. They provide
oversight in matters of litigation, act as the licensing authority, enact rules and regulations regarding
traffic control and are responsible for calling Town Meetings and approving the Town Meeting Warrant.
Budget Overview: This budget includes funding for the Select Board's Office, Town Counsel, the
Annual Town Report, and the Public, Education, Governmental (PEG) programming budget.
Day-to-day operation of the Select Board's Office is under the direction of the Office Manager/Executive
Clerk and the Department Assistant who assist the Select Board members and coordinate activities with
the Town Manager's Office. The staff prepare the Annual and Special Town Meeting Warrants and
assist the Select Board members in responding to questions and inquiries from the public. They also
receive all contributions to Select Board gift accounts, the Fund for Lexington, the PTA Council
Scholarship, the Lexington Education Fund and all other Trustees of Public Trusts funds.
Staff manage the licensing and permitting process for the Board (the licensing authority). These
licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment,
flammable storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars,
vehicles for hire such as common carrier, limousine and taxi cab and automatic amusement machines.
Staff maintain approximately 320 Select Board appointments to more than 50 committees. In addition,
the Select Board's Office notifies Lexington residents of all national, state and local elections.
Town Counsel represents the Town, through the Select Board and Town Manager, on all legal matters
including litigation, contracts, drafting of Town bylaws and enforcement of bylaws through the Court
system.
The Town Report is the official proceeding and activities of Town Government. It is required to be
prepared annually under State law.
The PEG budget funds activities related to the Town's cable television programming. Under
Massachusetts law, municipalities may receive up to 5% of the basic cable bill for PEG programming
activities. These funds are largely used, under the guidance of the Communications Advisory
Committee, to fund the LexMedia contract.
Depa rtmenta I I n itiatives:
1. Develop enhanced recruitment and onboarding processes for Select Board appointments to
Boards and Committees.
2. Improve methods of Communication between the Select Board and residents.
3. Conti n ue to work with the IT Depa rtment to a utomate the rema i n i ng Perm itti ng a nd Licensi ng
workflows for Select Board Permits.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-2
Program: General Government
8100 Se I ect Boa rd Town of Lexin ton MA
9 �
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Office Manager/Executive Clerk 1 1 1 1
Department Assistant 1 1 1 1
Record i ng Secreta ry 0.25 0.25 0.25 0.25
. .
• . . . . . .
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-3
Program: General Government
8100 Se I ect Boa rd Town of Lexin ton MA
9 �
Budget Recommendations:
The FY2024 recommended General Fund operating budget for the Select Board is $1,334,327, which is
a $35,525 or 2.74% increase from the FY2023 General Fund budget.
The Compensation budget is $150,784, which is a $5,621 or 3.87% increase, which reflects step
increases. Compensation does not include any estimate of prospective cost of living increases. Funds
for prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget.
The overall Select Board operating budget is $1,183,543, which is an increase of $29,904 or 2.59%.
The increase is primarily due to expenses for LexMedia, the Town's public access television provider,
partly offset by a decrease in legal expenses for FY2024. Expenses also reflect an increase of$1,500 in
the contracted expense for the Town's annual financial audit.
The recommended FY2024 budget for legal expenses has decreased from $395,000 in FY2023 to
$375,000 in FY2024. The recommended FY2024 budget for the annual Town Report is unchanged
from FY2023 at $13,688.
The FY2024 recommended budget for the Town's annual contract with LexMedia for broadcasting
public meetings and events is $658,517 which is a $48,404 or 7.93% increase from FY2023. This
reflects contractual commitments to LexMedia, and an increase in the Town's lease agreement for Kline
Hall, the location from which LexMedia operates. This lease agreement escalates annually with the
Consumer Price Index (CPI).
Beginning in FY2024 the Town will begin funding LexMedia ($100,000) partly from the tax levy in
addition to the PEG Access Special Revenue Fund. PEG Access revenues are primarily from cable fees
which have been on the decline as consumers discontinue cable subscriptions in favor of streaming
platforms. Cable fees will not fully cover expenses needed to support local access cable TV going
forward, and the amount of General Fund support is expected to increase in the coming years. This
program improvement does not add expense to the Town's overall budget; instead the revenue
contribution from the PEG Access Special Revenue fund is $100,000 less than the PEG Access expense
budget.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
LexMedia Supplemental Funding $ 100,000 $ — $ 100,000 $ 100,000 $ — $ 100,000 $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-4
Program: General Government
8100 Se I ect Boa rd Town of Lexin ton MA
9 �
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 542,450 $ 481,187 $ 609,018 $ 714,092 $ (20,000) $ 694,092 $ 85,074 13.97%
Transfers from Enterprise Funds � 1,071 $ 664 $ 1,171 $ 1,218 $ - $ 1,218 $ 47 4.01%
to General Fund(Indirects)
PEG Access Special Revenue Fund $ 610,113 $ 558,517 $ - $ 558,517 $ (51,596) -8.46%
Fees
Licenses&Permits $ 74,525 $ 82,329 $ 78,500 $ 80,500 $ 80,500 $ 2,000 2.55%
� • � 1/ • � �i � �� •• • � �� �� •/ �� � �� / /1 1 �� I i� I�,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87%
Expenses $1,084,528 $1,029,691 $ 1,153,639 $1,203,543 $ (20,000) $ 1,183,543 $ 29,904 2.59%
� • � /1 � � � � �i � �� •• • � �� �� •/ �� � �� / //1 �� I �� I�,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 8110 Select Board's Office $ 205,805 $ 218,613 $ 280,001 $ 287,122 $ - $ 287,122 $ 7,121 2.54%
Total 8120 Legal $ 399,245 $ 327,582 $ 395,000 $ 395,000 $ (20,000) $ 375,000 $ (20,000) -5.06%
Total 8130 Town Report $ 10,445 $ 11,653 $ 13,688 $ 13,688 $ - $ 13,688 $ - -%
Total 8140 PEG Access $ 597,702 $ 608,831 $ 610,113 $ 658,517 $ - $ 658,517 $ 48,404 7.93%
• " � • � • � .• • � . � � . � .�
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FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Personal Services $ 128,668 $ 136,988 $ 145,163 $ 150,784 $ - $ 150,784 $ 5,621 3.87%
Contractual Services $1,069,616 $1,013,549 $ 1,133,126 $1,183,030 $ (20,000) $ 1,163,030 $ 29,904 2.64%
Utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 14,913 $ 16,142 $ 20,513 $ 20,513 $ - $ 20,513 $ - -%
Small Capital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $1,084,528 $1,029,691 $ 1,153,639 $1,203,543 $ (20,000) $ 1,183,543 $ 29,904 2.59%
� • � 1 1 � � � � �i � �r •• • � �� �� •/ �r � �i 1 /1 1 �i I �� I�,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-5
Program: General Government
8 200 Town M a na e l' Town of Lexin ton, MA
9 g
Mission: The Select Board appoints the Town Manager who oversees the daily operations of all
general government departments, implements the policies of the Select Board, proposes an annual
operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's
authority and responsibilities are established in the Select Board-Town Manager Act of 1968. The
Town Manager's Office is also responsible for Human Resources and benefit administration, as well as
risk management.
Budget Overview: The Town Manager's Office budget is comprised of the following elements:
Organizational Direction and Administration, Human Resources, Sustainability, Pubic Outreach and
Communication, and Diversity, Equity and Inclusion. Organizational Direction and Administration
includes day-to-day oversight for all Town departments, townwide staff training and professional
development, and special projects. This function also implements all decisions of the Select Board and
provides staff support to various Town committees. The Sustainability and Resilience Officer, Director
of Communications/Special Projects Coordinator, and Chief Equity Officer positions are in the Town
Manager's Office to support and further the goals and priorities of the Town. In addition, the Town
Manager's Office, through the Human Resources function, is responsible for personnel administration,
benefits administration, collective bargaining negotiations, workers compensation and unemployment
benefits.
Depa rtmenta I I n itiatives:
1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social
equity initiatives in coordination with the Select Board.
2. Work to support the organization's high-performance culture by providing directed team building to
the Middle and Senior Management Team.
3. Develop new revenue sources to support the budget, particularly the capital budget, by developing
long-term debt management strategies to mitigate the impact of large project debt service.
4. Continue the initiative to develop organizational sustainability by passing on institutional knowledge,
engaging mid-level managers in organization decision-making and selecting and training qualified
individuals.
5. Continue reviewing new fiscal policies, specifically updating strategies for funding the Town's
Pension and OPEB Liabilities. The next policy review will evaluate the funding model for the
Recreation Enterprise Fund.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-6
Program: General Government
8 200 Town M a na e l' Town of Lexin ton, MA
9 g
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-7
Program: General Government
8 200 Town M a na e l' Town of Lexin ton, MA
9 g
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Town Manager 1 1 1 1
Deputy Town Manager 1 1 1 1
Director of Communications &Special Projects* 1 1 1 1
Sustainability and Resilience Officer 1 1 1 1
Chief Equity Officer** — 1 1 1
Office Manager/Special Events Coordinator 1 1 1 1
Management Fellow/Analyst 1 1 1 1
Management Analyst*** 0 1 1 1
Hearing Officers**** 0.12 0.12 0.12 0.12
Human Resources Director 1 1 1 1
Human Resources Associate 1 1 1 1
Benefits Coordinator 1 1 1 1
Administrative Assistant***** 0.54 0.54 0.54 1.00
Webmaster****** o 0 0 �
• . ' . . . . . .
� � � � � � �
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*Title change from Public Information Officer to Director of Communications/Special Projects Coordinator in FY2023.
**A Chief Equity Officer was added in FY2022 via a program improvement in response to community organizing around racial justice
and equity.
***A second Management Analyst role was added via 2021 Fall STM, in part to help manage the American Recovery Plan Act(ARPA)
projects. A portion of their salary is funded from ARPA. In FY2024,this position is vacant and will not be funded to allow for funding
. , , . , , � ,. � ., . .,, . �.,.,,,.,�
****Two hearing officers hear appeals for parking fines;one municipal hearing officer hears appeals for fines issued by the Fire
Department(regional position,shared with Winchester and Woburn)
*****The HR Administrative Assistant transitioned to full-time in FY2023,with a portion of their salary is funded from ARPA.The
FY2024 budget committs to funding this position from the tax levy in perpetuity.
******A Webmaster was reassigned to the Town Manager's Office via a Budget Adjustment at 2022 Fall STM.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-8
Program: General Government
8 200 Town M a na e l' Town of Lexin ton, MA
9 g
Budget Recommendations:
The FY2024 recommended budget inclusive of the Town Manager's Office and Human Resources is
$1,416,624, which is a $110,653 or 8.47% increase from the revised FY2023 budget.
The recommended FY2024 budget for Compensation is $1,074,321, and reflects a $62,625 or 6.19%
increase, which captures step increases and the transfer of the Webmaster position from the
department of Innovation and Technology. Compensation does not include any estimate of prospective
cost of living increases. Funds for prospective increases are captured in the Salary Adjustment account
within the Town Manager's budget.
The recommended FY2024 budget for Expenses is $342,303, which reflects an increase of $48,028 or
16.32% from FY2023, primarily due to the transfer of the CodeRed notification system from the Police
Dispatch budget to the Town Manager's Office, as well as a program improvement request for a
Classification and Compensation Study. Additionally, personnel-related expenses were transferred from
the Innovation &Technology Department to the Town Manager's Office to account for the Webmaster
and their professional development and memberships following an FY2023 budget adjustment
approved at 2022-3 Special Town Meeting.
The department's budget includes a Salary Adjustment Account, which reflects anticipated FY2024
collective bargaining settlements, other wage increases, and compensated leave payments due certain
employees at retirement. Once contractual settlements are reached, funds are transferred from this
account to the appropriate departmental budget upon a vote of the Select Board. Professional Services
will continue to fund HR consultations, investigations, and assessment centers for the Police and Fire
Departments, as well the cost of scanning and converting paper files into the Tyler Content Manager
module.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Hiring of a Benefits Assistant $ 64,070 $ 18,661 $ 82,731 $ — $ — $ — $ 82,731
Lexington HeatSmart Program $ 20,000 � _ $ 20,000 $ — $ — $ — $ 20,000
Classification and Compensation � 30,000 $ — $ 30,000 $ 30,000 $ — $ 30,000 $ —
Study
Full-time Administrative Assistant $ 26,609 $ 18,118 $ 44,727 $ 26,609 $ 18,118 $ 44,727 $ —
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-9
Program: General Government
8 200 Town M a na e I' Town of Lexin ton, MA
9 g
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 489,410 $ 655,731 $ 891,305 $ 1,044,148 $ (59,633) $ 984,515 $ 93,210 10.46%
Enterprise Funds(Indirect) $ 42,193 $ 36,728 $ 52,816 $ 51,813 $ - $ 51,813 $ (1,003) -1.90%
Available Funds
Free Cash $ - $ - $ - $ 30,000 $ - $ 30,000 $ 30,000 -%
Rentals* $ 473,201 $ 394,624 $ 361,850 $ 350,296 $ - $ 350,296 $ (11,554) -3.19%
� � � 1/ � � �/� �i 1 1� �/� �� /� 1�� �� 1 � �� � � �� � • �r � • • � �� / • � � �I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Compensation $ 828,323 $ 934,899 $ 1,011,696 $ 1,142,154 $ (67,833) $ 1,074,321 $ 62,625 6.19%
Expenses $ 176,481 $ 152,185 $ 294,275 $ 334,103 $ 8,200 $ 342,303 $ 48,028 16.32%
• • i �� • • ��� �� i • i �� • �� � • � i � • � i i � � � �
11 .1 1• 1• � 1 � • , • , • • . 1 • • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary p � Increase Increase
Actual Actual Revised Re uest Add Del Recommended
Total 8210 Organizational o
Dir. &Admin. $ 755,320 $ 838,806 $ 989,321 $ 1,154,880 $ (100,277) $ 1,054,603 $ 65,282 6.60/o
Total 8220 Human Resources $ 249,485 $ 248,277 $ 316,650 $ 321,377 $ 40,644 $ 362,021 $ 45,371 14.33%
� � • // � � ��� i' I � I i� � �� � • i I i • � I I � � � �
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FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Salaries&Wages $ 828,323 $ 934,899 $ 1,011,696 $ 1,142,154 $ (67,833) $ 1,074,321 $ 62,625 6.19%
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Persona/Services $ 828,323 $ 934,899 $ 1,Ol l,696 $1,142,154 $ (67,833) $ 1,074,321 $ 62,625 6.19%
Contractual Services $ 155,818 $ 111,523 $ 254,850 $ 284,678 $ 18,200 $ 302,878 $ 48,028 18.85%
Utilities $ 1,107 $ 1,760 $ 1,400 $ 1,400 $ - $ 1,400 $ - -%
Supplies $ 16,217 $ 36,562 $ 31,525 $ 41,525 $ (10,000) $ 31,525 $ - -%
Small Capital $ 3,339 $ 2,339 $ 6,500 $ 6,500 $ - $ 6,500 $ - -%
Expenses $ 176,481 $ 152,185 $ 294,275 $ 334,103 $ 8,200 $ 342,303 $ 48,028 16.32%
� � • // � � ��� �1 � • � �� • �� � � � I � � � I I � � I �
11 .1 1• 1• � 1 � • , • , • • . 1 . • �
*Rentals are comprised of rental receipts from the Waldorf School,Bertucci's Italian Restaurant,LexFarm and Peet's Coffee&Tea sidewalk rentals,cell tower lease
revenue and the sublease of Kline Hall to LexMedia.
Budget Summary - Salary Adjustment (8230)
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 408,732 $ 313,529 $ 826,422 $ 725,300 $ 725,300 $ (101,122) -12.24%
• . : � . . �. �, -�: �. � �, : . � �, �� �, �, �� �, � ���
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary
Actual Actual Revised Request Add/Del Recommended Increase Increase
Total 8230 Salary Adjustment $ 408,732 $ 313,529 $ 826,422 $ 725,300 $ 725,300 $ (101,122) -12.24%
� � � / � • �� � �i �1� �� � �� • • � �i 1 1 �i �� 1/ �i 1 ��I
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-10
Program: General Government
8300 Town Com m ittees Town of Lexin ton MA
9 �
Mission: Town Committees includes the Appropriation Committee, Capital Expenditures Committee,
Public Celebrations Committee and various boards and committees appointed by the Select Board,
Moderator and the Town Manager.
Budget Overview: The Town Committees budget provides funding for a variety of statutory and
advisory committees that are an integral part of the operation of local government in Lexington. The
financial committees - the Appropriation Committee and the Capital Expenditures Committee - provide
detailed financial review and analysis to Town Meeting. The Town Celebrations Committee, appointed
by the Select Board, plans the Town's annual celebrations, including the Martin Luther King Day
celebration, and parades on Veterans' Day, Patriots' Day, and Memorial Day.
��������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� �����������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������m ������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������w�m�
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Authorized/Appropriated Staffing
Limited staff support is provided through the Town Manager's Office and Finance Department, and a
part-time Recording Secretary takes meeting minutes.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-11
Program: General Government
8300 Town Com m ittees Town of Lexin ton MA
9 �
Budget Recommendations:
The FY2024 recommended Town Committees budget is $66,208, which is an decrease of $(3,952) or
(5.63)% from FY2023.
Compensation will increase by $135 or 2%, which reflects a cost of living adjustment. Expenses are
funded at $59,173, which is a decrease of $(4,090) or (6.47)%. This is a net change which reflects the
biennial Dance Around the World event being in its off-year, offset by a $948 or 2.5% increase in
supplies for the Town Celebrations Committee for increasing costs for Patriots' Day.
Program Improvement Requests:
Request Recommended
Salaries Benefits Benefits
(reflected in Salaries (reflected in
and Shared Total and Shared Not
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Human Rights Committee $ 5,000 $ - $ 5,000 $ - $ - $ - $ 5,000
Lexington Council for the Arts $ 10,000 $ - $ 10,000 $ - $ - $ - $ 10,000
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 24,890 $ 57,974 $ 70,160 $ 66,208 $ - $ 66,208 $ (3,952) (5.63)%
• . : 11 • • � . •• � • . � � • � � • � • �
� � � � � � •� � •• �• � � •• �� � • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 %
Expenses $ 19,085 $ 51,735 $ 63,263 $ 59,173 $ - $ 59,173 $ (4,090) (6.47)%
• . : 11 • • � . •• � • . � . . � � • � • �
� � � � � � •� � •� �• � � •• �• � • �
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 8310 Financial Committees $ 6,329 $ 6,630 $ 8,397 $ 8,535 $ - $ 8,535 138 1.64 %
Total 8320 Misc. Boards& � 6,005 $ 6,502 $ 10,500 $ 10,500 $ - $ 10,500 $ - -%
Committees
Total 8330 Town Celebrations $ 12,557 $ 44,842 $ 51,263 $ 47,173 $ - $ 47,173 $ (4,090) (7.98)%
• � . •• � • . � � . � � . � • I
� � • // � � r � 1 r � 1 •1 i •• 1• i � •• 1• � • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 %
Overtime $ - $ - $ - $ - $ - $ - $ - -%
Compensa tion $ 5,805 $ 6,238 $ 6,897 $ 7,035 $ - $ 7,035 $ 138 2.00 %
Contractual Services $ 6,183 $ 6,048 $ 10,000 $ 10,000 $ - $ 10,000 $ - -%
utilities $ - $ - $ - $ - $ - $ - $ - -%
Supplies $ 12,902 $ 45,687 $ 53,263 $ 49,173 $ - $ 49,173 $ (4,090) (7.68)%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 19,085 $ 51,735 $ 63,263 $ 59,173 $ - $ 59,173 � (4,090) (6.47)%
• . : 11 • • � . •• � • . � � • � � • � • �
� � � � � � •� � •• �• � � •• �• � • �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-12
.
Program: General Government
8400 Fi na nce Town of Lexin ton, MA
9
Mission: The Finance Department is responsible for: (1) maintaining timely and accurate records on
all financial activities of the Town; (2) administering internal financial controls; (3) facilitating the
evaluation of the Town's financial condition; (4) ensuring that the delivery of Town services is done in
compliance with Massachusetts General Laws that govern municipal finance; (5) providing timely and
accurate financial information to managers of Town services to facilitate the evaluation of the cost
effectiveness and efficiency of Town programs; (6) providing timely and accurate financial information
to Town boards and committees to facilitate policy deliberation and formulation; and (7) safeguarding
the financial assets of the Town.
Budget Overview: The Finance Department is comprised of the following divisions: the Comptroller's
Office, the Treasurer/Collector's Office and the Assessing Office.
• The Comptroller's Office is responsible for maintaining the Town's general ledger (accounting),
accounts payable, payroll and centralized purchasing. The Comptroller's budget is also inclusive
of funding for the Assistant Town Manager for Finance, who oversees all financial operations of
the Town, and the Budget Officer who in concert with the Assistant Town Manager for Finance
and the Town Manager, develops and monitors the annual capital and operating budgets.
• The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of
all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing
and other local receipts (permit and license fees, fines, etc.); the management and investment
of all revenues collected; and the issuance and servicing of debt.
• The Assessor's Office's primary function is the development of assessed values of real and
personal property.
Staff also support various boards and committees including the Appropriation Committee, Capital
Expenditures Committee, Retirement Board, Water and Sewer Abatement Board and other ad-hoc
committees as assigned.
Depa rtmenta I I n itiatives:
1. In Spring of 2023 we expect to complete a full upgrade from the existing desktop client version
of Munis (v11.3 sunsets in Fall of 2023) to the modern cloud-based version (v.2021).
2. Implement additional functionality in Munis ESS, including supporting the HR department with
automated benefits enrollment and Employee Action Forms to and move the department closer
to paperless processing.
3. Support the Town Manager in accounting and reporting of American Rescue Plan Act (ARPA)
funds. The Town of Lexington has been granted $9.9 million to be used for pandemic relief and
economic recovery that will be available for spending until 12/31/2026.
4. Implement electronic Accounts Payable as requested by vendors to decrease the overall number
of printed and mailed checks, and further utilize TCM and miscellaneous receivables for
supplemental tax billing, PILOTS and TDM payments.
5. Finance is recommending implementing a new Munis module for online payments and electronic
cashiering. This initiative will improve the online payment experience for residents and allow for
electronic payments at the counter for the Treasurer and Town Clerk.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-13
.
Program: General Government
8400 Fi na nce Town of Lexin ton, MA
9
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-14
.
Program: General Government
8400 Fi na nce Town of Lexin ton, MA
9
Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Element 8410: Comptroller Budget Budget Budget Request
Asst. Town Manager for Finance/Comptroller 1 1 1 1
Town Accou nta nt 1 1 1 1
Staff Accou nta nt 1 1 1 1
Procurement Officer 0.91 0.91 0.91 0.91
Financial Clerk 1 1 1 1
Payroll Manager* — 1 1 1
Budget Officer 1 1 1 1
Administrative Assistant 0.40 0.40 0.40 0.40
Subtotal FTE 6.31 7.31 7.31 7.31
S u btota I FT/PT 5 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT
Element 8420: Treasurer/Collector
Treasurer/Col lector 1 1 1 1
Assistant Tax Collector 1 1 1 1
Treasury Assistant 1 1 1 1
Account Clerk 1 1 1 1
Municipal Clerk 0.46 0.46 0.46 0.46
Su btota I FTE 4.46 4.46 4.46 4.46
S u btota I FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT
Element 8430: Assessor
Director of Assessing 1 1 1 1
Assistant Director of Assessing** 1 1 1 1
Residential Analyst/Inspector 2 2 2 2
Office Manager 1 1 1 1
Municipal Clerk 1 1 1 1
Subtotal FTE 6.0 6.0 6.0 6.0
S u btota I FT/PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT
. . .
• . . . � . � . � .
*In FY2022,a payroll manager was added via a a program improvement.
**In FY2023,title change from Residential Field Manager to Assistant Director of Assessing.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-15
.
Program: General Government
8400 Fi na nce Town of Lexin ton, MA
9
Budget Recommendations:
The FY2024 recommended Finance Department budget is $2,115,172, which represents a $57,021, or
2.77% increase from the FY2023 budget.
The operating budget for Compensation is $1,623,147, and reflects an increase of $73,831 or 4.77%,
which captures contractually obligated step increases and contractual cost of living adjustments
effective for FY2024. Compensation does not include any estimate of prospective cost of living
increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are
captured in the Salary Adjustment account within the Town Manager's budget.
The recommended budget for Expenses is $492,025, and reflects a decrease of $(16,810) or (3.30)%,
primarily due to a decrease in professional services for the Comptroller and Assessor.
Program Improvement Request:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Tyler ERP/Cashiering Module $ 133,408 $ — $ 133,408 $ — $ — $ — $ 133,408
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-16
.
Program: General Government
8400 Fi na nce Town of Lexin ton, MA
9
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $1,555,492 $1,734,265 $ 1,847,725 $1,908,951 $ (10,000) $ 1,898,951 $ 51,226 2.77%
Enterprise Funds(Indirects) $ 166,750 $ 149,914 $ 178,426 $ 181,221 $ - $ 181,221 $ 2,795 1.57%
Fees&Charges
Charges for Services $ 42,645 $ 35,609 $ 32,000 $ 35,000 $ - $ 35,000 $ 3,000 9.38%
� • ��1/ • �� •� �� �r � � •• �r / • �i �i 1 /1 1 �� �r / �I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $1,393,047 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77%
Expenses $ 371,841 $ 432,482 $ 508,835 $ 502,025 $ (10,000) $ 492,025 $ (16,810) -3.30%
. .. , . . •• , . , , , , �
� • ��1/ � �� �� �� � •• � / • � � 1 //1 � � / I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 8410 Comptroller $ 630,442 $ 708,641 $ 807,386 $ 816,491 $ (10,000) $ 806,491 $ (895) -0.11%
Total 8420 Treasurer/Collector $ 433,903 $ 452,707 $ 465,201 $ 488,904 $ - $ 488,904 $ 23,703 5.10%
Total 8430 Assessing $ 700,543 $ 758,440 $ 785,564 $ 819,777 $ - $ 819,777 $ 34,213 4.36%
� � ��1/ � �� •� �� �� � � •• �r / • �� �i 1 //1 �� �� / �I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $1,393,252 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77%
Overtime $ 205 $ - $ - $ - $ - $ - $ - -%
Persona/Services $1,393,047 $1,487,307 $ 1,549,316 $1,623,147 $ - $ 1,623,147 $ 73,831 4.77%
Contractual Services $ 349,997 $ 396,651 $ 463,745 $ 452,265 $ (10,000) $ 442,265 $ (21,480) -4.63%
Utilities $ (1,980) $ 498 $ 2,750 $ 2,910 $ - $ 2,910 $ 160 5.82%
Supplies $ 23,823 $ 35,333 $ 42,340 $ 46,850 $ - $ 46,850 $ 4,510 10.65%
Small Ca ital $ - $ - $ - $ - $ - $ - $ - -%
Expenses $ 371,841 $ 432,482 $ 508,835 $ 502,025 $ (10,000) $ 492,025 $(16,81 D) -3.30%
•. � � . •• � • • .. � . � � � � �
• . • �� . � • �� � •• � � • � � � ��� � � � �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-17
Program: General Government
8500 Town C l e rk Town of Lexin ton MA
9 �
Mission: The Office of the Town Clerk is the primary repository of official documents for the Town,
and the custodian of and recording office for official Town and vital records. Responsibilities include
issuing marriage licenses, recording vital statistics, issuing dog licenses, registering businesses, fulfilling
public records requests, and conducting the annual Town Census. The Town Clerk's Office conducts
elections in conformance with State and local laws, and with the Board of Registrars, processes voter
registrations and certifications. The Town Clerk reports to the Deputy Town Manager.
Budget Overview: The four elements comprising the Office of the Town Clerk include Town Clerk
Administration, Registration, Elections, and Archives & Records Management.
Town Clerk Administration: The Town Clerk acts as the Town's recording officer, registrar of vital
statistics, and chief election official. The Town Clerk is the official record-keeper of Town Meeting,
certifies bylaws, Town Meeting appropriations, filings with the Department of Revenue, signs notes for
borrowing, and certifies official documents. The Town Clerk also registers all vital events within
Lexington, recording births, marriages and deaths in accordance with State law. The Town Clerk is
keeper of the seal, administers the oath of office to elected and appointed members of boards and
committees, maintains records of adopted municipal codes, regulations, bylaws, oaths of office,
resignations, appointments, and submits general bylaws and zoning bylaws to the Attorney General for
approval. The Town Clerk's Office issues licenses and permits and serves as a central information point
for residents.
Board of Registrars: Registrars, appointed by the Select Board, are responsible for promoting voter
registration, overseeing voter records and ruling on voter eligibility. Stipends for the Board of
Registrars remain level-funded. Annual voter confirmations are conducted in accordance with State
statute. The Annual Town Census and the publishing of the List of Residents is funded in this element.
Election Management: This element includes administration and oversight of local, state and federal
elections in accordance with election laws, most recently including Early Voting by mail for all local,
State and Federal elections, pre-registration of 16 and 17 year-olds, and automatic voter registration.
Staff provide information for candidate certifications, referenda, initiative petitions, campaign finance
laws, election procedures, ballot initiatives and voter information. Over 110 Election Workers staff
Lexington's polling locations, and site preparations are coordinated with Public Works, Public Facilities,
Pol ice a nd Lexi ngton Pu bl ic Schools.
Records Management: This element addresses inventory and retention of historic and current
records and documents, including proper maintenance and storage, preservation, management of
electronic documents, and public access to public records and information. A part-time Archivist/
Records Manager is responsible for this work and oversees the conservation and preservation of
Lexington's historic documents.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-18
Program: General Government
8500 Town C l e rk Town of Lexin ton MA
9 �
Depa rtmenta I I n itiatives:
1. Ongoing administration of town/state/federal elections in conformance with statutory
requirements to provide legal and accessible elections to Lexington voters. Emphasis on
management of the new vote-by-mail and State election procedural changes.
2. Further development of Archives & Records Management Program, including the management
of the Town's electronic documents and historical data, especially with regards to public records
requests.
3. Expanded use of Laserfiche Document Imaging System for records retention, electronic access,
and archives/records portal. Further develop automatic uploads for Work with Select Board
Office to integrate the new Board/Committee database.
4. Act as the liaison to the State Ethics Commission to learn and implement the new online
learning management system (LMS) across the Town.
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Town Clerk 1 1 1 1
Assistant Town Clerk 1 1 1 1
Administrative Assistant 1 1 1 1
Municipal Assistant 1.23 1.23 1.23 1.23
Archivist/Records Manager 0.46 0.46 0.46 0.46
• . � . . , � . , � . , � .
� � � � � �
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-19
Program: General Government
8500 Town C l e rk Town of Lexin ton MA
9 �
Budget Recommendations:
The FY2024 recommended Town Clerk budget is $597,360 which is a $(29,937) or (4.77)% decrease
from the FY2023 budget. This decrease is due to the reduction in number of elections in this fiscal
time period. The Annual Town Election will be held as a dual election in conjunction with the
Presidential Primary (March 2024).
The budget for Compensation is $487,985 and reflects a $17,738 or 3.77% increase in FY2024. The
increase in FY2024 compensation is inclusive of contractually obligated step increases and an increased
need for poll workers to manage vote-by-mail and the dual election. Compensation does not include
a ny esti mate of prospective cost of I ivi ng i ncreases for contracts expi ri ng on or before J u ne 30, 2023.
Funds for prospective increases are captured in the Salary Adjustment account within the Town
Manager's budget.
The budget for Expenses is $109,375, which is an decrease of $(47,675) or (30.36)%, and reflects
anticipated expenses for FY2024.
Program Improvement Requests:
Request Recommended
Salaries Benefits Salaries Benefits
and (reflected in Total and (reflected in Not
Shared Shared
Description Expenses Expenses) Requested Expenses Expenses) Total Recommended
Archivist/Records Officer $ 20,494 $ 18,029 $ 38,523 $ — $ — $ — $ 38,523
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-20
Program: General Government
8500 Town Clerk Town ofLexin ton MA
9 �
Budget Su m ma ry
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $ 439,361 $ 422,505 $ 546,397 $ 516,460 $ - $ 516,460 $ (29,937) -5.48%
Directed Funding
Departmental Fees $ 36,943 $ 30,725 $ 35,900 $ 35,900 $ - $ 35,900 $ - -%
Licenses and Permits $ 46,366 $ 51,460 $ 45,000 $ 45,000 $ - $ 45,000 $ - -%
� • • /1 � �� � / �� /� •�1 �� • � �� � �/ �� �� � •1 �� • • I �,
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 427,766 $ 396,034 $ 470,247 $ 487,985 $ - $ 487,985 $ 17,738 3.77%
Expenses $ 94,904 $ 108,656 $ 157,050 $ 109,375 $ - $ 109,375 $ (47,675) -30.36%
� • • 1 1 � �r � 1 �r /� •�1 �� • � �r � �1 �r �� � •1 �� • • � ��
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Total 8510 Town Clerk Admin. $ 339,142 $ 348,536 $ 347,595 $ 363,251 $ - $ 363,251 $ 15,656 4.50%
Total 8520 Board of Registrars $ 16,906 $ 20,548 $ 19,825 $ 19,825 $ - $ 19,825 $ - -%
Total 8530 Elections $ 121,755 $ 92,653 $ 204,875 $ 157,200 $ - $ 157,200 $ (47,675) -23.27%
Total 8540 Records Management $ 44,867 $ 42,952 $ 55,002 $ 57,084 $ - $ 57,084 $ 2,082 3.79%
� • • // � � �� � / �� /� ��1 �� • � �� � •/ �� �� � •1 �� • • I �'
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Object Code Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 406,539 $ 387,141 $ 457,622 $ 475,360 $ - $ 475,360 $ 17,738 3.88%
Overtime $ 21,226 $ 8,893 $ 12,625 $ 12,625 $ - $ 12,625 $ - -%
Personal Services $ 427,766 $ 396,034 $ 470,247 $ 487,985 $ - $ 487,985 $ 17,738 3.77%
Contractual Services $ 90,195 $ 93,958 $ 113,600 $ 96,425 $ - $ 96,425 $ (17,175) -15.12%
Utilities $ 2,400 $ 2,460 $ 2,000 $ 2,000 $ - $ 2,000 $ - -%
Supplies $ 2,309 $ 12,238 $ 10,850 $ 10,850 $ - $ 10,850 $ - -%
Small Ca ital $ - $ - $ 30,600 $ 100 $ - $ 100 $ 30,500 -99.67%
Expenses $ 94,904 $ 108,656 $ 157,050 $ 109,375 $ - $ 109,375 $ (47,675) -30.36%
� • • /1 � �� � / �� /� •�1 �� • � �� � �/ �� �� � •1 �� • • I �,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-21
Program: General Government
8600 In novation & Tech nolo Town of Lexin ton MA
gy �► ,
Mission: The Department of Innovation and Technology (IT) provides a customer-centric approach to
the delivery of innovative technology solutions to meet the needs of the Town Departments and to
strengthen the services provided to our residents while ensuring the highest level of security to the
Town Network.
Budget Overview: The Depa rtment of In novation a nd Tech nology su pports, ma i nta i ns a nd ma nages
townwide business-related technology. The department supports townwide core services including the
financial system (MUNIS), time keeping (NovaTime), document management (Laserfiche), facilities
maintenance and management technology, domain management, emergency management web sites
and services, and VoIP telephone systems. IT maintains the infrastructure and security of the network
core and co-manages the townwide area network for Municipal and School departments. The
Department manages all Municipal technology purchases and performs the installations and
maintenance of Municipal IT equipment and services. IT collaborates with Town departments to select,
design and implement technologies. Some Municipal systems supported by the Department include the
public safety system (ProPhoenix), Assessors database (VISION), Town permitting and inspections
system (Citizen Services), GIS systems (ESRI), work and asset management systems (PeopleGIS,
SchoolDude, Freshservice), Town website and social communication systems, Municipal Systems and
Infrastructure (VMWare, Microsoft applications, antivirus/cybersecurity software, archiving applications,
backup systems, IT management systems, cloud storage), and many other applications. IT staff also
provide support and training for end-users.
Depa rtmenta I I n itiatives:
1. Continue to invest in the Town's IT infrastructure and security posture
a. Implement recommendations from the network assessment
b. Implement recommendations from the cybersecurity assessment
c. Investigate additional cybersecurity measures and services
d. Provide cybersecurity training to all staff
2. Maximize the value of current systems
a. Laserfiche
b. ViewPoint Cloud
c. MUNIS
d. VISION
e. Blue6eam
f. ProPhoenix
3. Increase Customer Service Quality
a. Emphasis on a customer-centric approach to working with the departments and staff
4. Focus on futu re vision i ng for IT
a. Mobile work initiatives
b. Hyrbid work/meeting spaces
a. Disaster Recovery (DR) planning and expansion of capabilities
b. Network redundancy planning and implementation
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-22
Program: General Government
8600 In novation & Tech nolo Town of Lexin ton MA
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Authorized/Appropriated Staffing
FY2021 FY2022 FY2023 FY2024
Budget Budget Budget Request
Innovation &Technology Director 1 1 1 1
Information Technology Director 1 1 1 1
Ad m i n istrative Assista nt* 0.43 0.43 0.54 0.54
Business Analyst/Project Manager 2 2 2 2
Network Administrator 1 1 1 1
GIS/Database Administrator 1 1 1 1
Support Technician 1 1 1 1
Applications &Systems Administrator 1 1 1 1
Webmaster** 2 1 1 —
Part-time Intern 0.25 0.25 0.25 0.25
• . 1 •: • •: • • : •
� � � ' � , � • � � �
*In FY2023,a program improvement increased the hours for the Municipal Assistant from 15 to 19 per week.Title
was also changed from Municipal to Administrative Assistant.
**In FY2022,a webmaster was reassigned to Cary Library at Fall 2021 Special Town Meeting,and in FY2023,a
webmaster was reassigned to the Town Manager's Office at Fall 2022 Special Town Meeting.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-23
Program: General Government
8600 In novation & Tech nolo Town of Lexin ton MA
gy �► ,
Budget Recommendations:
The FY2024 recommended Innovation &Technology budget is $2,918,565, which is a $251,056 or
9.41% increase from the FY2023 budget.
The recommended budget for Compensation is $808,139, and reflects a $(3,925) or (0.48)% decrease,
due to transferring the Webmaster position to the Town Manager's Office, offset by contractually
obligated step increases and cost of living adjustments. Compensation does not include any estimate of
prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for
prospective increases are captured in the Salary Adjustment account within the Town Manager's
budget.
The recommended budget for Expenses is $2,110,426 and reflects a $254,981 or 13.74% increase,
which incorporates the following adjustments:
• Decrease in Contracted Services ($10,600) due to fewer projects requiring contracted services
during FY2024.
• Increase in Communications and Network Support ($100,000) to cover the increase in the
Firewall support contract, increases in Network Core and Edge Switches contracts, and new
additions of Fiber Municipal Area Network Capital contracts for maintenance and repair
conti ngency.
• Increase in Utilities ($54,000), which is attributed to the large increase in fiber conversions, and
the two 911 fiber costs that IT is absorbing as part of the new Police Station Project.
• Increase in Mobile Devices ($12,400) to cover the growing demand for cell-enabled devices
such as Tablets, Laptops and hot spots.
• Increase in PC Hardware ($10,000) due to inflation and demand for new and replacement
computers and tablets.
• Increase in LAN Peripherals ($18,000) to cover inflation costs that is currently hitting Network
Switches, and added replacement cost for small-sized UPS's that are located in some network
rooms.
• Increase in PC Peripherals ($15,000) to cover the cost of accessories, such as webcams,
printers and monitors, etc, many of which are increasing in cost as a result of inflation.
• Increase in Townwide Software Support ($30,205) to cover the cost of additional applications
such as Two-Factor authentication (security) and the MUNIS Recruiting module, and a 5%
annual increase in costs associated with some enterprise applications.
• Decrease in Municipal Software Support ($7,834) as a result of eliminating some Department
applications, offset by purchasing a new email encryption application.
• Increase in IT Software Support ($29,400) for the cost of adding a new security application.
• Decrease in various other items ($16,390) relating to office equipment, memberships, and
professional development to reflect the transition of the Webmaster position to the Town
Manager's Office and actual expenses.
Program Improvement Requests:
None requested.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-24
Program: General Government
8600 Innovation & Technolo Town ofLexin ton MA
gy �► ,
Budget Summary
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Funding Sources Actual Actual Estimate Projected Add/Del Projected Increase Increase
Tax Levy $2,109,853 $2,543,685 $ 2,544,054 $2,785,868 $ - $ 2,785,868 $241,814 9.51%
Enterprise Funds(Indirects) $ 119,524 $ 89,039 $ 123,455 $ 132,697 $ - $ 132,697 $ 9,242 7.49%
_ � • � . � • , • • � � . � � • . �
� • ••1 1 � • � � i � • � •� 1 � � • � � • • � 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Appropriation Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Compensation $ 836,010 $ 830,098 $ 812,064 $ 808,139 $ - $ 808,139 $ (3,925) -0.48%
Expenses $1,393,367 $1,802,626 $ 1,855,445 $2,110,426 $ - $ 2,110,426 $254,981 13.74%
_ � • � . � • � • • � � . • � • . �
� • �•1 1 � • � � i � • � •• 1 � � • � � • • � 1 • I
FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Program Summary Actual Actual Appropriation Request Add/Del Recommended Increase Increase
8610 IT Administration $2,229,377 $2,632,724 $ 2,667,509 $2,918,565 $ - $ 2,918,565 $251,056 9.41%
• • � • � . � • � • • � � • • � • . �
� • �•1 1 � • � � i i • r •• 1 r � • r r • • r 1 • I
Object Code Summary FY2021 FY2022 FY2023 FY2024 Manager's FY2024 Dollar Percent
Actual Actual Appropriation Request Add/Del Recommended Increase Increase
Salaries&Wages $ 831,717 $ 822,858 $ 807,588 $ 803,605 $ - $ 803,605 $ (3,983) -0.49%
Overtime $ 4,293 $ 7,240 $ 4,476 $ 4,534 $ - $ 4,534 $ 58 1.30%
Personal Services $ 836,010 $ 830,098 $ 812,064 $ 808,139 $ - $ 808,139 $ (3,925) -0.48%
Contractual Services $1,179,015 $1,482,784 $ 1,547,235 $1,700,706 $ - $ 1,700,706 $153,471 9.92%
Utilities $ 95,684 $ 77,483 $ 127,500 $ 193,900 $ - $ 193,900 $ 66,400 52.08%
Supplies $ 7,560 $ 18,222 $ 16,710 $ 14,820 $ - $ 14,820 $ (1,890) -11.31%
Small Ca ital $ 111,108 $ 224,138 $ 164,000 $ 201,000 $ - $ 201,000 $ 37,000 22.56%
Expenses $1,393,367 $1,802,626 $ 1,855,445 $2,110,426 $ - $ 2,110,426 $254,981 13.74%
. • � • � . � • � • • � � . • � . . �
� � �•1 1 � � � � i i • � •• 1 � � • � r • • � 1 • I
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
X-25
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ect�on XI: a �ta Investment
FY2024 Ca ita I I m rovement Bud et & Fi na nci n Pla n
p p J J
INTRODUCTION
A crucial aspect of the Town's operations, from providing services to its residents and businesses to
equipping employees to effectively perform their jobs, requires the existence of certain basic physical
assets. These assets include streets, water mains, parks, buildings, large equipment and technology.
They must be purchased, maintained and replaced on a timely basis or their usefulness in providing
public services will diminish. The Town's five-year Capital Improvements Program and annual Capital
Budget are developed to ensure adequate capital investment in the Town's assets.
Definition of Capital Projects
A capital project is defined as a major, non-recurring expenditure that generally meets the following
criteria:
• Massachusetts General Law permits the Town to issue bonds to finance the expenditure;
• The expenditure is $25,000 or more;
• The expenditure will have a useful life of 10 years or more for buildings or building components
and 5 years for vehicles and equipment; and
• Planning, engineering, or design services may be considered capital when such services are
integral to a construction, renewal or replacement project that meets the criteria for a capital
expend itu re.
CAPITAL POLICY FRAM EWORK
The FY2024 Capital Budget was developed within the capital policy framework initially adopted by the
Select Board in 1991, and subsequently amended in 2006 and 2009 to ensure adequate planning and
funding for capital investment, particularly cash capital projects within the General Fund. This capital
investment strategy includes the following major elements:
• Multi-year planning for capital investment;
• Debt exclusions for major capital projects; and
• Ensuring sufficient operating budget resources for maintaining capital assets.
FIVE-YEAR CAPITAL PROGRAM
Five-year capital improvement planning has been part of Lexington's budget development process for
many years. Multi-year planning allows proper staging and sequencing of capital projects to smooth
financing plans and to make funding needs more predictable. Capital investment requirements can
vary, involving unique large projects such as a fire vehicle or a school building. Other capital
investment needs are recurring such as the annual program to resurface roadways.
The five-year Capital Improvement Program includes all anticipated capital projects identified by school
and municipal departments over the next five years.
In 2021, the Department of Public Facilities completed a full review of the Town's buildings and
systems and developed a 20-year plan for replacing and maintaining building assets. The existing
conditions of Town and School buildings were presented at joint Summit meetings in the Spring of
2022, and Town staff and policy makers are continuing discussions on long-term planning and
priorities. The FY2024 budget, and five-year capital plan includes preliminary steps to address priorities
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-1
in this long term plan. In addition to full building construction or renovation, some of the Department's
ongoing capital programs have been re-aligned to allow the Facilities Department to better manage
capital needs as they arise:
• Mechanical/Electrical/Plumbing has been combined into one capital program, and this
appropriation will cover school and/or municipal buildings as needed based on priorities
identified in the plan.
• Public Facilities Interior Finishes includes mill work, ceiling work, tile work, countertop
replacement and bathroom finish renovations will be utilized for school and/or municipal
buildings as needed based on the priority of the plan.
• School Parking Lot Paving and Sidewalks will continue to be managed by Public Facilities.
Paving and Sidewalks for other municipal buildings fall under Public Works.
• Separate programs remain for School Building Envelope and Municipal Building
Envelope. The building envelope programs include extraordinary repairs and modifications to
buildings and systems such as siding, caulking, masonry, weather proofing materials, windows,
doors, roofs and painting of wood exteriors.
The Town also continues to plan for a large-scale reconstruction or renovation of Lexington High
School in the next 3-5 years. Special Town Meeting 2022-2 appropriated $1,825,000 for a Feasibility
Phase of this project. There is no FY2024 appropriation for the High School, but future appropriations
are expected in fiscal years 2025-2027 as reflected in Table IX: Deferred Capital and FY2025-2028
Capital Requests.
The following are potential funding sources for financing the Town's capital investments:
• Cash Financing - The Town regularly appropriates available funds (i.e., cash financing) from the
general and enterprise funds to finance certain capital investment projects. Examples of available
funds are unreserved fund balance (Free Cash), tax levy, enterprise fund retained earnings,
specialized stabilization funds, premiums received when issuing bond anticipation notes, and,
when available, unexpended balances of prior years' capital articles.
• Debt - The Town has traditionally financed large dollar value capital projects with debt.
Depending upon the project, the debt service resulting from debt-funded capital projects can be
financed from a variety of sources including the General Fund (either within the Levy Limit or
from a voter approved Proposition 21/2 debt exclusion), Enterprise and Revolving Funds or the
Community Preservation Fund (see discussion of the CPA below).
In 2019, the Town's management, Select Board and finance committees reviewed the Town's
finance policies and have since implemented new strategies for funding the Town's capital plan.
This includes increasing cash financing of projects, particularly the items that are part of a
continuing capital program, and reducing the Town's overall reliance on debt financing. These
efforts have greatly reduced interest costs and the amount of within-levy debt service.
• Other Sources - The Town uses dedicated state aid and grant funding to finance capital
investment when these funds are available.
• Community Preservation Act (CPA) Funds - Beginning in FY2007, following voter approval,
the Town began to assess a Community Preservation Surcharge of 3% of the property tax levied
against all taxable real property. For owners of residential property, the assessed value used to
calculate the surcharge is net of a $100,000 residential exemption. Community Preservation
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-2
funds can be used for those purposes defined by the Community Preservation Act, MGL Ch. 446.
Such purposes include the acquisition and preservation of open space, the creation and support
of community (affordable) housing, the acquisition and preservation of historic resources, and the
creation and support of recreational facilities.
Beginning in FY2008, the Town began to receive State matching funds to supplement the local
surcharge. Over time, as additional communities in the Commonwealth adopted the CPA
surcharge, the annual percentage of state matching funds gradually decreased. In 2019, the
state enacted new legislation to increase funding to the Community Preservation budget, and
Lexington's annual match increased significantly. In FY2021 Lexington received a State match of
$1.5 million, or 29.7% of its surcharge revenue. The State match further increased to at total of
40.9%, or $2.2 million in FY2022. As new communities continue adopt the the CPA surcharge
available state matching funds will be spread thinner, and matching funds for Lexington may
again decrease. The FY2023 initial match was 31.5%, but was recently supplemented with state
surplus funds for a total of $2.32 million or 39.96%. Receipts for FY2024 from the surcharge and
state matching funds are preliminarily estimated at $8.1 million, reflecting an estimated match of
$1.8 m i I I ion, or 30%.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-3
FY2024 CAPITAL FINANCING STRATEGY
The proposed financing plan for the recommended FY2024 capital budget is shown in the table below.
. . �
Other
Free Cash/ Funding
Tax Levy Sources Debt Total Other**
General Fund $ 14,878,348 $ $ 7,309,159 $ 22,187,507 $
Excluded Debt Projects $ $ $ $ $
Other Funding & Chapter 90 $ $ 199,685 $ $ 199,685 $ 990,428
Water Enterprise $ $ 1,375,000 $ 2,909,580 $ 4,284,580 $
Sewer Enterprise $ $ 1,115,404 $ $ 1,115,404 $
Recreation Enterprise $ $ 309,000 $ $ 309,000 $
Community Preservation Act* $ $ 11,984,010 $ 2,000,000 $ 13,984,010 $
� , , � �
' � ' ' '
*Includes both Town and non-Town CPA funded projects.
**Other represents Chapter 90 Aid for street improvements. This item does not require a Town Meeting appropriation.
The following table, FY2024 Recommended Capital BudQet, lists all FY2024 projects recommended by
the Town Manager for consideration and their estimated costs by program area and funding source.
The Capital Expenditures Committee and Appropriation Committee have also been evaluating these
requests and will issue reports and recommendations to Town Meeting.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-4
FY2024 Recommended Capital Budget
,
���e � � � ,` / � �` r � �e � � •
Conservation Willard's Woods Site Improvements $ 1,211,675 CPA 10
Conservation Whipple Hill Trail Repair, Fire Access $ 300,000 CPA 10
Planning TMOD Implementation-Permitting and Progress Tracking $ 42,000 TMOD Stabilization Fund 12
TNC Spec. Revenue Fund/
Planning/Engineering Transportation Mitigation $ 87,685 Traffic Mitigation SF 12
Total Land Use, Health and Development $ 1,641,360
Fire All Terrain Vehicle(AN)-Forestry $ 65,000 Free Cash 12
Total Public Safety $ 65,000
Recreation&Comm. Pgms. Pine Meadows Improvements $ 150,000 Recreation RE 11
Recreation&Comm. Pgms. Pine Meadows Equipment $ 124,000 Recreation RE 11
Recreation&Comm. Pgms. Park and Playground Improvements $ 155,000 CPA 10
Recreation&Comm. Pgms. Park Improvements-Athletic Fields $ 285,000 CPA 10
Recreation&Comm. Pgms. Pine Meadows Clubhouse Renovation- Design $ 120,000 Free Cash 16
Recreation&Comm. Pgms. Lincoln Park Field Improvements $ 3,391,500 CPA/Free Cash 10
Recreation&Comm. Pgms. Pool Water Chemistry Automated Controllers $ 35,000 Recreation RE 11
Total Culture and Recreation $ 4,260,500
Public Facilities Public Facilities Bid Documents $ 125,000 Free Cash 16
Public Facilities Public Facilities Interior Finishes $ 407,200 Free Cash 16
Public Facilities School Paving and Sidewalks $ 265,000 Free Cash 16
Public Facilities Public Facilities Mechanical/Electrical/Plumbing Replacements $ 849,200 Free Cash 16
Public Facilities Municipal Building Envelopes and Associated Systems $ 225,029 Tax Levy 16
Public Facilities School Building Envelopes and Associated Systems $ 1,457,684 Free Cash 16
Public Facilities 173 Bedford Street Renovation- Design $ 100,000 Free Cash 16
Public Facilities Solar Canopy&System-New Police Station $ 3,400,000 GF Debt 16
Public Facilities East Lexington Fire Station-Feasibility Study $ 50,000 Free Cash 16
Public Facilities Stone Building Renovation and Addition $ 400,000 CPA 10
Total Public Facilities Department $ 7,279,113
Public Works Townwide Culvert Replacement $ 390,000 Free Cash 12
Public Works Equipment Replacement $ 1,755,000 Water-Sewer RE/Free Cash 12
Public Works Sidewalk Improvements $ 800,000 Free Cash/GF Debt 12
Public Works Storm Drainage Improvements and NPDES Compliance $ 570,000 Free Cash 12
Public Works Comprehensive Watershed Stormwater Management $ 390,000 Free Cash 12
Public Works Street Improvements $ 2,688,312 Tax Levy 12
Public Works Pump Station Upgrades $ 75,000 Wastewater RE 14
Public Works Sanitary Sewer System Investigation and Improvements $ 1,040,404 Wastewater RE/User Charges 14
Public Works Hydrant Replacement Program $ 150,000 Water RE/Free Cash 12
Public Works Municipal Parking Lot Improvements $ 575,000 Free Cash 12
Public Works New Sidewalk Installations $ 1,620,000 GF Debt 12
Public Works Bedford St. and Hartwell Ave. Long-Range Transportation � 1,750,000 GF Debt 12
Improvements
Public Works Public Grounds Irrigation Improvements $ 200,000 CPA, Free Cash 10
Public Works Lead and Copper Program $ 4,209,580 Water RE/User Charges/ 13
WaterDebt
Total Public Works Department $ 16,213,296
Lexington Public Schools LPS Technology Program $ 1,465,488 Free Cash 15
Total Lexington Public Schools $ 1,465,488
Innovation&Techno%gy Network Core Equipment Replacement $ 980,000 Free Cash 12
Innovation&Techno%gy Network Redundancy&Improvement Plan $ 988,094 Free Cash 12
Innovation&Techno%gy Scanning-Electronic Document Management $ 110,000 Free Cash 12
Town Clerk Archives&Records Management $ 35,000 CPA 10
Total General Government $ 2,113,094
Citizen Artide East Village Clock Restoration $ 9,600 CPA 10
Citizen Artic% First Parish Clock Restoration $ 12,000 CPA 10
Munroe Center for the Arts Munroe Center for the Arts Building Renovation $ 6,635,191 CPA/CPA Debt 10
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-5
Citizen Artic% Hancock-Clarke Barn Restoration $ 118,419 CPA 10
Affordable Housing Trust
Study Committee Affordable Housing Trust pre-funding $ 1,500,000 CPA 10
LexHAB LexHAB Property Acquisition $ 400,000 CPA 10
LexHAB LexHAB Rehabilitation/Preservation and Installation $ 345,125 CPA 10
Citizen Artic% Transforming Trees Into Art $ 22,000 CPA 10
Total Non-Governmental Projects $ 9,042,335
. � . ° � e �
CAPITAL PLAN BY FINANCING SOURCE
The following pages include tables that show the recommended FY2024 capital projects by
financing source: General Fund debt; Water Fund debt; Wastewater Fund debt; Recreation and
Community Programs Fund debt; Proposition 2�/2 excluded debt; Community Preservation Fund
debt; Compost Revolving Fund debt; and cash capital (i.e., current revenue).
Each debt-related table includes the projected debt service impact of recommended projects, actual
debt service on debt authorized and issued, and projected debt service on debt authorized and
unissued. Finally, each table is accompanied by a written description of each recommended
project.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-6
FY2024 RECOMMENDED PRO�ECTS - GENERAL FUND DEBT (Table I)
TABLE I: FY2024 RECOMMENDED PRO�ECTS- GENERAL FUND DEBT
Amount �nterest PRO�ECTED DEBT SERVICE
Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
MUNICIPAL PROJECTS
1 Sidewalk Improvements($800,000) $ 539,159 10 5% �$ 16,175 $ 78,178 $ 75,752 $ 73,326 $ 70,899
2 New Sidewalk Installations � 1,620,000 10 5% $ 48,600 $ 234,900 $ 227,610 $ 220,320 $ 213,030
($1,620,000) �
Bedford St.and Hartwell Ave.Long-
Range Transportation Improvements
3 ($1,750,000) $ 1,750,000 5 5% �$ 52,500 $ 428,750 $ 413,000 $ 397,250 $ 381,500
Subtotal $ 3,909,159 $ 117,275 $ 741,828 $ 716,362 $ 690,896 $ 665,429
FACILITIES PRO�ECTS
Within-Levy Projects
1 Solar Canopy&System-New Police o
Station $ 3,400,000 10 5/o �$ - $ 493,000 $ 477,700 $ 462,400 $ 447,100
Subtotal $ 3,400,000 $ - $ 493,000 $ 477,700 $ 462,400 $ 447,100
TOTAL PROJECT COSTS $7,309,159 $ 117,275 $ 1,234,828 $1,194,062 $1,153,296 $1,112,529
AUTHORIZED LEVY SUPPORTED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Approved and Issued $ 5,472,708 $ 4,142,558 $ 2,972,282 $ 2,432,262 2,103,430
6 Projected Approved and Unissued $ 1,261,053 $ 3,126,933 $ 3,021,908 $ 2,916,883 $ 2,811,858
C Total Debt Service on Authorized Debt $ 6,733,761 $ 7,269,491 $ 5,994,190 $ 5,349,145 $ 4,915,288
D Projected New Levy Supported Debt Service(above) �$ 117,275 $ 1,234,828 $ 1,194,062 $ 1,153,296 $ 1,112,529
E TOTAL-PRO�ECTED LEVY SUPPORTED DEBT SERVICE $7,163,397 $6,851,036 $ 8,504,319 $7,188,252 $6,502,441 $6,027,817
F Plus: Projected Debt Service on Future Capital Projects $ 162,889 $ 1,514,872 $ 2,893,731 $ 4,300,811
G Less: Debt Service Funded from Special Revenue Accounts $ (16,125) $ (50,408) $ (124,148) $ (124,148) $ (124,148) $ (124,148)
H Less: Proposed Use of Stabilization Fund $ - $ - $ - $ - $ - $ -
I Total Offsets to Projected Levy Supported Debt Service(G+H) $ (16,125) $ (50,408) $ (124,148) $ (124,148) $ (1Z4,148) $ (124,148)
J PROJECTED NET LEVY SUPPORTED DEBT SERVICE(E+F+I) $7,147,272 $6,800,628 $ 8,543,060 $8,578,976 $9,272,024 $10,204,480
Munici al Pro'ects
1. Sidewalk Improvements- $800,000 ($539,159 General Fund Debt, $190,841 Free
Cash): This request seeks funds to rebuild and/or repair existing sidewalks that are in poor
condition. DPW (in conjunction with various committees and town departments) generates a
list each year of sidewalks most in need of repair/replacement, based on four determining
factors:
1) Is the sidewalk unsafe for travel due to trip hazards, defects, etc.
2) Is the sidewa I k with i n the Safe Routes to School Prog ra m
3) Is the volume of pedestrian traffic heavy, light or average
4) Is the general condition of the sidewalk poor, fair or good which dictates treatments such as
full reconstruction, overlay or patching
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-7
DPW currently reviews the condition for 30% of town sidewalks annually, which is used to
identify the work to be done. Sidewalks considered for FY2024 funding include:
Mass Ave westbound from Pleasant St. to Bowker St. 2865 LF Asphalt
Waltham St. from Forest St. to High School entrance 1567 LF Asphalt
Coolidge Ave. 1530 LF Asphalt
Shirley St. from Bedford St. to Sargent St. 330 LF Asphalt
Paul Revere Rd. from Mass. Ave. to Harbell St. 1380 LF Asphalt
Hancock St. from Adams St. to Harrington Rd. 2140 LF Asphalt
Lowell St. from Waltham St. to Fulton Rd. (east side) 1900 LF Asphalt
Bow St. 500 LF Asphalt
Reconstruction of Ramps, Townwide
The following table presents the recent history of Sidewalk appropriations:
FY2017 FY2018 FY2019 FY2020 FY2021 FY2022 FY2023
$ 600,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000
2. New Sidewalk Installations - $1,620,000 (General Fund Debt): This annual request
funds the survey, design and installation of new sidewalks in various locations throughout the
Town. The request for FY2024 is for design and construction of a sidewalk on Cedar Street, in
it's entirety, including a roundabout at Paul Revere and Hill Street. This request follows an
appropriation of $75,000 for initial survey, design and public outreach for the Cedar St. sidewalk
i n FY2023.
3. Bedford St. and Hartwell Ave. Long-Range Transportation Improvements
($1,750,000 General Fund Debt): The 2019 Fall Special Town Meeting appropriated $1.5
million for the 25% design related to a future capital project for improvements to Route 4/225
(Bedford Street/Hartwell Avenue), including the "jug-handle" intersection. The project aims to
create a complete street for vehicles, pedestrians, and cyclists by widening Route 4/225,
adjusting the intersection, and adding pedestrian and transit facilities.
This project will:
• Improve traffic safety
• Fix choke points
• Provide safe pedestrian crossings and safe bus stops
• Expand our existing pedestrian and bicycle network and improve access to the Minute
Man Bikeway.
The FY2024 request of $1.75 million provides an iterative funding step toward the final P,S&E
(Plans, Specifications & Estimates) set for the 25% design, and is critical to keeping Lexington's
place for this project on the State's Long Range Transportation Plan (LRTP) for the 2030-2034
time band.
Faci I ities Pro'ects
1. Solar Canopy &System - New Police Station - $3,400,000 (General Fund Debt): This
request will fund the purchase and installation of photovoltaic panels at the new Police Station site,
utilizing a combination of both rooftop and canopy arrays over the parking area. The proposed
canopies will be designed to fit into the Historic District downtown landscape. The Town will own
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-8
the panels and the goal of the solar array is to generate enough power to allow the Police Station
to operate as Net Zero. If funded, the intent is to construct the system so it comes online at the
same time the Police Department moves into the new Police Station facility in calendar year 2024.
FY2024 RECOMMENDED PRO�ECTS - WATER FUND DEBT (Table II)
TABLE II: FY2024 RECOMMENDED PROJECTS-WATER DEBT
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
1 ($4 209 5 0)per Program � 2,909,580 10 —% $ — $ 290,958 $ 290,958 $ 290,958 $ 290,958
TOTAL PROJECT COSTS $2,909,580 $ — $ 290,958 $ 290,958 $ 290,958 $ 290,958
AUTHORIZED WATER DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Subtotal:Authorized and Issued $ 1,037,635 $ 881,368 $ 854,706 $ 823,515 $ 673,089
6 Subtotal:Approved and Unissued(short and long-term) $ 63,300 $ 477,000 $ 461,100 $ 445,200 $ 429,300
C Total:Debt Service on Authorized Debt $1,100,935 $1,358,368 $1,315,806 $1,268,715 $1,102,389
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ Z90,958 $ Z90,958 $ 290,958 $ 290,958
E TOTAL PRO�ECTED WATER DEBT SERVICE $1,195,179 $1,100,935 $1,649,326 $1,606,764 $1,559,673 $1,393,347
1. Lead and Copper Program - $4,209,580 ($2,909,580 Water Fund Debt; 500,000 Water
Retained Earnings; $800,000 Water User Charges): The Department of Environmental
Protection (DEP) revised the lead and copper rule requiring communities to inventory and replace
lead service water lines. This funding request is to provide consulting services to develop the
inventory, bid specifications, and hire a contractor to perform the replacement work. Staff will be
pursuing an interest-free loan from MWRA to partly fund this project.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-9
FY2024 RECOMMENDED PROJECTS - WASTEWATER FUND DEBT (Table III)
TABLE III: FY2024 RECOMMENDED PROJECTS-WASTEWATER DEBT
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
1 None Proposed $— — —% �$ — $ — $ — $ — $ —
TOTAL PROJECT COSTS $— $ — $ — $ — $ — $ —
AUTHORIZED SEWER DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Subtotal:Authorized and Issued Debt $ 1,288,320 $ 1,207,824 $ 1,116,687 $ 1,033,785 $ 867,119
B Subtotal:Approved and Unissued Debt(short and long-term) $ 231,600 $ 624,000 $ 603,050 $ 582,100 $ 561,150
C Total:Debt Service on Authorized Debt $1,519,920 $1,831,824 $1,719,737 $1,615,885 $1,428,269
D Subtotal:Projected Debt Service on Proposed Capital Projects �$ — $ — $ — $ — $ —
E TOTAL PROJECTED SEWER DEBT SERVICE $1,561,467 $1,519,920 $1,831,824 $1,719,737 $1,615,885 $1,428,269
No recommendations for debt financing.
FY2024 RECOMMENDED PRO�ECTS - RECREATION FUND DEBT (Table IV)
TABLE IV: FY2024 RECOMMENDED PRO]ECTS-RECREATION and COMMUNITY PROGRAMS DEBT
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
1 None Proposed $ — --- --- $ — $ — $ — $ — $ —
TOTAL PRO�ECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED RECREATION REVENUE DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Subtotal: Approved and Issued Debt Service $ — $ — $ — $ — $ —
6 Subtotal: Approved and Unissued Debt Service $ — $ — $ — $ — $ —
C Total: Approved Debt Service $ — $ — $ — $ — $ —
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PRO]ECTED DEBT SERVICE $ — $ — $ — $ — $ — $ —
No recommendations for debt financing.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-10
FY2024 RECOMMENDED PRO�ECTS - FUNDING THROUGH PROPOSITION 21/2 DEBT
EXCLUSION (Table V)
TABLE V: FY2024 RECOMMENDED PROJECTS-FUNDING THROUGH PROPOSITION 21/z DEBT EXCLUSION
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
None Proposed $ — — — $ — $ — $ — $ — $ —
Total Project Cost $ — $ — $ — $ — $ — $ —
APPROVED AND PROPOSED EXCLUDED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Subtotal: Approved and Issued Debt $ 14,OZ3,38Z $ 13,629,861 $ 13,229,441 $ 12,681,295 $ 12,003,767
Subtotal: Approved and Unissued Debt $ 3,333,056 $ 3,628,797 $ 3,532,868 $ 3,436,940 $ 3,341,011
Total: Approved Excluded Debt Service $ 17,356,438 $ 17,258,658 $ 16,762,309 $ 16,118,235 $ 15,344,778
Subtotal: Subtotal-Projected Exempt Debt Service(above) /$ — $ — $ — $ — $ —
Total Approved and Proposed Excluded Debt Service $16,008,385 $17,356,438 $17,258,658 $16,762,309 $16,118,235 $15,344,778
Less: use of Capital Stabilization Fund to Mitigate Debt Service � (g00,000) $ (500,000) $ — $ — $ — $ —
Impacts on Property Tax Bills
Net Excluded Debt Service $15,208,385 $16,856,438 $17,258,658 $16,762,309 $16,118,235 $15,344,778
No recommendations for debt financing.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-11
FY2024 RECOMMENDED PROJECTS - Community Preservation Act Debt (Table VI)
TABLE VI: FY2024 RECOMMENDED PROJECTS-COMMUNITY PRESERVATION ACT DEBT
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
1 Munroe Center for the Arts Building � 2�000,000 5 5 $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000
Renovation($6,635,191)
TOTAL PRO]ECT COSTS $ 2,000,000 $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000
AUTHORIZED CPA REVENUE DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Subtotal: Approved and Issued Debt $ 1,788,900 $ 681,200 $ — $ — $ —
B Subtotal: Approved and Unissued Debt $ — $ — $ — $ — $ —
C Total: Approved Debt Service $1,788,900 $ 681,200 $ — $ — $ —
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ 490,000 $ 472,000 $ 454,000 $ 436,000
E TOTAL PRO�ECTED DEBT SERVICE $1,936,512 $1,788,900 $1,171,200 $ 472,000 $ 454,000 $ 436,000
1. Munroe Center for the Arts Building Renovation - $6,635,191 ($4,035,191 CPA;
$2,000,000 CPA Debt): This request is to enable the Munroe Center for the Arts (MCA) to
become ADA-compliant, including the installation of an elevator and the relocation of restrooms
from the original floor plan to a new addition at the rear of the building. These renovations will
take place on the first floor, where restrooms were designed for elementary school-aged children in
the early 20t" century. The project will also replace the existing HVAC system from a boiler system
to a more efficient heat pump, reducing the building's need for fossil fuels. As a Town-owned
building under long-term lease to the MCA, all renovations will be approved and overseen by the
Depa rtment of Pu bl ic Faci I ities.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-12
FY2024 RECOMMENDED PRO�ECTS - Compost Revolving Fund (Table VII)
TABLE VII: FY2024 RECOMMENDED PRO)ECTS-Compost Revolving Fund
Amount Interest
Project Financed Term Rate FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
1 None Proposed $ — --- --- $ — $ — $ — $ — $ —
TOTAL PRO�ECT COSTS $ — $ — $ — $ — $ — $ —
AUTHORIZED REVENUE SUPPORTED DEBT SERVICE FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
A Subtotal: Approved and Issued Debt $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338
6 Subtotal: Approved and Unissued Debt $ — $ — $ — $ — $ —
C Total: Approved Revenue Supported Debt Service $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338
D Subtotal: Projected Debt Service on Proposed Capital Projects $ — $ — $ — $ — $ —
E TOTAL PROJECTED DEBT SERVICE $ 227,475 $ 189,436 $ 181,966 $ 174,496 $ 111,226 $ 14,338
No recommendations for debt financing,
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-13
FY2024 RECOMMENDED PRO�ECTS - CASH CAPITAL (Table VIII)
TABLE VIII: FY2024 RECOMMENDED FUNDING FROM REVENUES(Cash by Source)
Water/
Sewer Recr. Enterprise
Retained Retained Operating Other
Project Free Cash Tax Levy Earnings Earnings Funds CPA* Funds** Total Cost Other***
SCHOOL PROJECTS
1 LPS Technology Program $ 1,465,488 $ - $1,465,488 $ -
� � e , �s s e a e a e a e � ,s s a
e s e e e s e e e
FACILITIES
2 Public Facilities Bid Documents $ 125,000 $ - $ 125,000
3 Public Facilities Interior Finishes $ 407,200 $ - $ 407,200
4 School Paving and Sidewalks $ 265,000 $ - $ 265,000
5 Public Facilities Mechanical/Electrical/Plumbing
Replacements $ 849,200 $ - $ 849,200
6 Municipal Building Envelopes and Associated $ 225,029 $ - $ 225,029
Systems
7 School Building Envelopes and Associated � 1,457,684 $ - $1,457,684
Systems
8 173 Bedford Street Renovation-Design $ 100,000 $ - $ 100,000
9 East Lexington Fire Station-Feasibility Study $ 50,000 � _ $ 50,000
10 Stone Building Renovation and Addition $ 400,000 $ - $ 400,000
s a , s, e a e a e , a e s a
b ! b b b ! b ! b
MUNICIPAL PROJECTS
11 Willard's Woods Site I mprovements $1,211,675 $ - $1,211,675
12 Whipple Hill Trail Repair,Fire Access $ 300,000 $ - $ 300,000
13 TMOD Implementation-Permitting and Progress $ 42,000 $ 42,000
Tracking
14 Transportation Mitigation $ 87,685 $ 87,685
15 All Terrain Vehicle(ATV)-Forestry $ 65,000 $ - $ 65,000
16 Pine Meadows Improvements $150,000 $ - $ 150,000
17 Pine Meadows Equipment $124,000 $ - $ 124,000
18 Park and Playground Improvements $ 155,000 $ - $ 155,000
19 Park Improvements-Athletic Fields $ 285,000 $ - $ 285,000
20 Pine Meadows Clubhouse Renovation-Design $ 120,000 $ - $ 120,000
21 Lincoln Park Field Improvements $ 216,500 $ 700,000 $2,475,000 $ - $3,391,500
22 Pool Water Chemistry Automated Controllers $ 35,000 $ 35,000
23 Townwide Culvert Replacement $ 390,000 $ - $ 390,000
24 Equipment Replacement $ 1,755,000 $ - $ - $1,755,000
25 Sidewalk Improvements $ 190,841 $ 70,000 $ 260,841
26 Storm Drainage Improvements and NPDES � 570,000 $ - $ 570,000
Compliance
27 Comprehensive Watershed Stormwater � 390,000 $ - $ 390,000
Management
28 Street Improvements**** $2,688,312 $ - $2,688,312 $990,428
29 Pump Station Upgrades $ 75,000 $ - $ 75,000
30 Sanitary Sewer System Investigation and $ 640,404 $ 400,000 $ - $1,040,404
Improvements
31 Hydrant Replacement Program $ 75,000 $ 75,000 $ - $ 150,000
32 Municipal Parking Lot Improvements $ 575,000 $ - $ 575,000
33 Public Grounds Irrigation Improvements $ 120,000 $ 80,000 $ - $ 200,000
34 Lead and Copper Program $ 500,000 $ 800,000 $ - $1,300,000
35 Network Core Equipment Replacement $ 980,000 $ - $ 980,000
36 Network Redundancy&Improvement Plan $ 988,094 $ - $ 988,094
37 Scanning-Electronic Document Management $ 110,000 $ - $ 110,000
38 Archives&Records Management $ 35,000 $ - $ 35,000
S ° � I e s a e , I a e e � , e • e I , e , s
b b b 6 b b b b b
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-14
OTHER CPA FUNDED PRO�ECTS
39 East Village Clock Restoration $ 9,600 $ 9,600
40 First Parish Clock Restoration $ 12,000 $ 12,000
41 Munroe Center for the Arts Building Renovation $4,035,191 $4,035,191
42 Hancock-Clarke Barn Restoration $ 118,419 $ 118,419
43 Affordable Housing Trust pre-funding $1,500,000 $1,500,000
44 LexHAB Property Acquisition $ 400,000 $ 400,000
45 LexHAB Rehabilitation/Preservation and $ 345,125 $ 345,125
Installation
46 Transforming Trees Into Art $ 22,000 $ 22,000
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� tlb e� I tle I I do tlb e� s I tle • e� I� a� , s
*CPA totals do not include proposed FY2024 administrative budget of$150,000 and$1,788,900 for debt service.
**Other Funds include the Parking Fund,TDM Stabilization Fund,Transportation Network Company(TNC)Special Revenue Fund,and Prior Bond Authorizations.
***Other includes$990,428 in Chapter 90 Aid for street improvements.
****Proposed funding for the annual street resurfacing program is comprised of$2,688,312 of tax levy dollars and an anticipated distribution of$990,428 of Chapter
90 funds. This level of funding is intended to maintain the Town's roadway surface rating(RSR)in the mid-80s.
School Depa rtment Pro'�
1. LPS Technology Program - $1,465,488 (Free Cash): This request addresses the District's
strategic goal for enhancing the capacity to utilize technology as an instructional and administrative
tool. The request will continue to support student access to devices to allow for innovative learning
methods that integrate supportive technologies, problem-based approaches and higher order
thinking skills. It also maintains and improves, when needed, current infrastructure such as
networks, access points and servers.
The capital improvement request for FY2024 would provide funding for the following:
Tech Workstations - $177,900 is requested for this category of the capital project. Replace Unit A
(all classroom teachers, counselors, librarians and staff working under the teacher contract; Unit A)
workstations and peripheral devices (laptops, desktops, printers and monitors). Staff workstations
were replaced from FY2020 funds, thus, only a minimal number are needed until the full
replacement cycle begins in 2026. Prices have remained relatively stable for all devices in this
category
PreK-5 Mobile Devices - $280,477 in total is requested for this category of the capital project.
• Replace 260 Second Grade iPads across all district Grade 2 classes due to current devices
having reached their end of life. (260 iPads @ $410.00 each).
• Additionally, each elementary school has one whole class cart to be replaced which holds iPads
that have multimedia applications on them. (156 iPads @ $410.00 each).
• Each elementary school second grade team also shares a cart of Chromebooks across a team
and those devices are at the end of their life cycle as well and need replacement (156
Chromebooks @ $282 each).
• Lastly, we found out this year that the classroom pendant microphones installed at Estabrook at
the opening of the school were models which were at the end of production at the time they
were purchased. Thus, due to time, breakage and connectivity issues, those need to be
replaced school wide. The cost for the full replacement is $65,925. This was not anticipated,
as the building is still relatively new.
1:1 Middle School Pro_ram - $218,205 is requested to fund 585 Chromebooks for 6th graders
entering Diamond and Clark Middle Schools. All middle school students have 1:1 devices and the
devices follow them through middle school (three year life span). Generally, by the end of middle
school, many devices have reached their end of life due to use. These Chromebooks are more
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-15
expensive than the high school devices due to their having dual cameras and touch screens. (585
Chromebooks @ $373 each)(
1:1 at Lexin_ton HiQh School - $176,250 is requested to purchase 625 Chromebooks for 9th
graders. All high school students, once provided a device in 9th grade or upon entering the high
school, have the device through their senior year (four-year life span). (625 Chromebooks @ $282
each)
Science/TechnoloQv„/En_ineerinQ/(Art�./Math (STEM/STEAM�./Computer Science - $51,000 is
requested to update computer labs at the High School level and purchase STEM/STEAM based
curricular materials. The high school world language lab will be updated next year.($45,000 for one
lab, $6,000 for STEM/STEAM Materials).Digital Learning Coaches (DLCs) work with all department
heads that are holding curriculum reviews. The small amount of money allocated for STEM/STEAM
may result in equipment being piloted or may also replace some equipment currently being used
(elementary small robots for coding, etc.)
Interactive Pro�ectors/Whiteboard Units and Document Cameras - $241,656 is requested for this
category of the capital project.
• Replace 48 interactive projectors districtwide. This equips buildings with a touch-activated,
interactive system and soundbar. The replacements will begin with the oldest model per school
until all systems are within a 7 year window with all of the same functionality. Forty-eight (48)
projectors @ $4660 each.
• The request will also replace 28 document cameras at Lexington Middle and High School. All
elementary schools have had document cameras replaced, and upgrades have been made in
many middle school classrooms as well. Twenty-eight (28) document cameras @ $642 each
District and BuildinQ Network Infrastructure - $300,000 is requested to replace end of life Wireless
Access Points (WAPs), switches and Power over Ethernet (POE) districtwide, improve controllers,
and make network improvements. Over the next five years, Wireless Access Points (WAPS) across
the district will begin to not be supported due to age. A recent recommendation from our vendor,
Custom Computers, recommended that we begin replacing Wireless Access Points (WAPS) and
cabling associated with the WAPS. The amount requested for the upcoming year reflects costs for
equipment however, we have not got the final quotes which should include labor. The average cost
for the equipment is approximately $273,000 per year without the labor. Providing that E-rate
funding continues, some of this may be subject to discounts, however, not knowing that, we
budget for the entire amount.
Server/StoraQe Infrastructure - $20,000 is requested to maintain and upgrade any server related
hardware
Department of Public Facilities Pro��
2. Public Facilities Bid Documents - $125,000 (Free Cash): This is an annual request for
funding professional services to produce design development, construction documents and/or bid
administration services for smaller projects in anticipation of requests for construction funding at
town meeting that have a high probability of approval. This will ensure that both municipal and
school projects can be completed in the then-current construction season, which is particularly
i m porta nt for the ti mely com pletion of school bu i Id i ng projects g iven the short wi ndow between the
end of school in June and the end of summer. For FY2024 this request has been increased from
$100,000 in prior years due to a steady uptick in the number of projects requiring these services,
specifically HVAC, roofing, electrical and building envelope projects.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-16
3. Public Facilities Interior Finishes - $407,200 (Free Cash): Initiated in FY2011, this is an
annual request for funds to be used for the replacement of flooring systems in municipal and school
buildings and interior finishes including mill work, ceiling work, tile work, countertop replacement
and bathroom finish renovations. The goal of this annual program is to ensure failing systems are
replaced and are safe for all users. The FY2024 request will allow the Department of Public Facilities
to complete approximately four classroom flooring systems and prioritize other floors requiring
attention. This request also covers other building finishes, based on priority. Projects funded in
FY2023 included classroom flooring replacement at the Clarke, Harrington , Fiske and Bridge
schools.
4. School Paving and Sidewalks - $265,000 (Free Cash): This capital request provides�as
needed' replacement of sidewalks, bus loops and parking areas on school grounds. Extraordinary
repairs for school paving areas are necessary to maintain parking and pedestrian surfaces in a
condition suitable for public safety and highlights the Safe Routes to School. The FY2024 request
will specifically fund the Diamond Middle School access road and the sidewalk from the Hancock
Street rota ry.
5. Public Facilities Mechanical/Electrical/Plumbing Replacements - $849,200 (Free Cash):
This request is part of an annual replacement of HVAC, plumbing and electrical systems that have
exceeded their useful lives and require replacement before excessive failures occur. The FY2024
appropriation will address items identified in the 20-year Master Plan including the replacement of
domestic hot water heaters at Fisk and Harrington Schools and the Public Services building, and
HVAC improvements at Clark School and the Lexington Community Center.
6. Municipal Building Envelopes and Associated Systems - $225,029 (Tax Levy): This
ongoing capital request, originally approved for funding in the 2006 Proposition 21/2 Override,
includes repair and replacement projects for the maintenance and upgrade of municipal buildings
and systems. The FY2024 request seeks funding to begin a window and exterior door replacement
project at the Lexington Community Center. Windows in the mansion section of the building are
single pane, difficult to open and have significant air leaks. This funding will replace the windows
with a safer and more energy efficient option.
7. School Building Envelopes and Associated Systems - $1,457,684 (Free Cash): The
purpose of this ongoing capital request is to perform annual prioritized extraordinary repairs and
modifications to school buildings and systems, including siding, caulking, masonry, weather
proofing materials, windows, doors, roofs and painting of wood exteriors. Specifically, the FY2024
request will fund the second phase of the Bridge School Roof Replacement project. The 2020
Annual Town Meeting approved $2.01 million to replace the Bridge roof. The project as scoped and
bid increased from the original estimate, and therefore the roof is being completed in two sections.
This appropriation will complete the project.
8. 173 Bedford Street Renovation- Design - $100,000 (Free Cash): The building at 173
Bedford St has temporarily housed members from both Police and Fire departments while those
buildings are reconstructed. However neither department has occupied the entire interior of the
bu i Id i ng d ue to a lack of accessi bi I ity or a worki ng HVAC system on the top floor. As the Town
continues master planning for large-scale facilities projects over the next 10 years this building may
be a key factor in continuing operations. As this plan is being developed, and the potential next
occupant is identified, this request is for the design of interior upgrades including an elevator, HVAC
replacement, sprinkler system, and potentially reconfiguration of the interior spaces to suit the next
occu pa nt.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-17
9. East Lexington Fire Station- Feasibility Study- $50,000 (Free Cash): This request will fund
a feasibility study to ascertain whether the current site of the East Lexington Fire Station is suitable
for a new fire station. The current station has been modified several times over the past 70 years
but currently is not fit for its intended purpose and is unable to house necessary department
apparatus including Latter and Engine trucks. The facility also needs major investment in the roof,
HVAC, electrical, plumbing and interior finishes. IF the current site is not adequate for a new or
renovated station, the study will determine the appropriate side of land to accommodate a new
station.
10. Stone Building Renovation and Addition- $400,000 (CPA): This request is for the first phase
of a major repair, renovation and addition to the historic Ellen Stone Building in East Lexington.
Overall this project seeks to restore the floor plan and interior finishes to those recommended in
the 2009 Stone Building Historic Structure Report, and to make the building functional for a future
tenant. This initial request is to engage an architect for design and design documents for the
project. Future phases of the project will seek funding for stabilization, repairs and renovations to
the foundation, stormwater management system, roof, and exterior finishes. The larger project will
make the building fully accessible, including the construction of an elevator, stairwell to serve as a
second means of egress and bathrooms, as well as structural and safety improvements to the
interior sub-flooring, windows, sprinklers and electrical systems. Lastly, other interior renovations
will be requested to suit a future tenant.
Munici al Pro'ects
11. Willard's Woods Site Improvements - $1,211,675 (CPA): Willard's Woods is the largest and
most popular conservation area in Lexington, with over 100 acres of open meadows, old growth pine
forests and wetlands and a historic mill pond, as well as over three miles of trails. This is a second-
phase request achieve Universal Accessibility under the American with Disabilities Act (ADA) at Willard's
Woods. This funding will expand trail segments including a loop trail in the northern meadow and
around the millpond connecting the North Street parking lot, and a stone dust bike path to Brent Road.
It will also construct a trail to provide access to the two UA improved fire pits, and an observation deck
and wayside interpretive panel at the Millpond. Lastly, it will improve parking areas and create
handicap-accessible parking spaces at North Street and the Hathaway Road entrance.
12. Whipple Hill Trail Repair, Fire Access - $300,000 (CPA): Whipple Hill is the Town's second
largest conservation area, with 124 acres of land and over four miles of trails. This request is to
reconstruct a wetland crossing along the Whipple Hill trail system. The existing crossing serves as
emergency fire access and has been evaluated as not fit for purpose by the Conservation Division,
Engineering and Fire Department staff. These upgrades will allow for a 17,200-pound fire apparatus to
safely traverse the tra i I a nd access a reas that cou Id be affected by fi re. The cu rrent state of the site
due to erosion also means that constant trail repair is ongoing, not only for fire access but also to meet
the needs of those who use the trail system.
13. TMOD Implementation - Permitting and Progress Tracking - $42,000 (Transportation
Management Overlay District (TMOD) Stabilization Fund): The updated TMO-1 Hartwell
Area Transportation Demand Management Plan proposed several improvements to the existing
Transportation Demand Management (TDM) Program within the TMO-1 TMOD District Including a
permitting and tracking system separate from the Planning Board's development application. This
FY2024 request would fund the implementation of a TDM permitting and tracking process system
that can be set up with the existing Viewpoint Cloud Permitting system and an online survey
service. Implementing a tracking service will allow for better monitoring of transportation demand
strategies.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-18
14. Transportation Mitigation - $87,685 ($7,685 Transportation Network Company (TNC)
Special Revenue Fund; $80,000 Traffic Mitigation Stabilization Fund): This annual capital
request is to support the ongoing work of the Transportation Safety Group (TSG). The TSG is
staffed by the Planning, Engineering, School and Police Departments. Between FY2008 and
FY2011, Town Meeting appropriated funds to collect data, perform analysis, review citizen requests
and recommendations for various townwide transportation improvements in support of the Traffic
Mitigation Group (dissolved in 2012 and later reconstituted as the TSG). Anticipated projects for
the FY2024 funds and beyond include a "No Turn on Red" pilot program at the Mass Ave/ Maple
Street intersection, a vegetation trimming line-of-sight maintenance program, and purchase and
installation of speed feedback sig
15. All Terrain Vehicle (ATV)- Forestry - $65,000 (Free Cash): This request would fund the
pu rchase of a new ATV veh icle for the Fi re Depa rtment. The cu rrent ATV has been i n service si nce
2000 and does not have appropriate protective equipment for occupants of the vehicle, including no
roof, doors, windshield, rollover or protective equipment. The new ATV would be roadworthy and
enclosed with heat and air, and would allow for more flexibility in carrying equipment. It would also
be better equipped to respond to incidents on the trails and bikeways, and to brush fires in remote
places.
16. Pine Meadows Improvements - $150,000 (Recreation Retained Earnings): This request
will restore the cart path at the 7th and 8th holes and allow for dredging of the ponds at the golf
course. The cart path and tee boxes of the 7t" and 8t" holes have deteriorated over time and
require restoration to maintain the quality of the golf course. The ponds have also accumulated silt
and have become too shallow to fulfill their intended function as water features/hazards. The silt
build-up has also impacted the water quality for irrigation purposes.
17. Pine Meadows Equipment - $124,000 (Recreation Retained Earnings): This request would
fund the purchase 3 new pieces of equipment for the maintenance of the grounds at the Pine
Meadows Golf Course: a Toro Groundsmaster rough mower, a Turfco top dresser, and a tow-behind
Buffalo turbine blower. Timely end-of-life replacement of the commercial grade equipment is
required for the professional maintenance of the grounds at Pine Meadows Golf Club.
18. Park and Playground Improvements (]ustin Park) - $155,000 (CPA): This request will
replace the playground equipment, upgrade to pour-in-place safety surfacing and replace signage
at Justin Park. The new playground equipment would be designed for children
ages 2-5 and/or ages 5-12 depending on the needs of the community which will be determined by
public outreach.This funding will also renovate the pathway from the parking spaces to the park. The
existing playground equipment was last replaced in 2003 and is nearing the end of its useful life. The
proposed improvements will result in the park being in compliance with the Consumer Product Safety
Commission (CPSC), the American Society for Testing and Materials (ASTM) and the American with
Disabilities Act (ADA).
19. Park Improvements - Athletic Fields (Bridge School) - $285,000 (CPA): This ongoing
capital program is to address safety and playability concerns as well as provide adequate and safe
field conditions. This program funds improvements to athletic fields, including renovations to
natural turf, drainage, new irrigation systems, and site amenities including benches, backstops and
signage. The FY2024 funds will be used for such improvements to the Bridge School Fields
including updates and replacements to irrigation systems and the installation of new natural grass.
Further, based on recommendations from a 2017 ADA Compliance Study, the route to the fields
from the sidewalk that runs along the school's entrance driveway will be formalized to become
compliant with accessibility regulations, and new paths will be constructed between the two softball
field and the playground to provide universal access throughout the site.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-19
20. Pine Meadows Clubhouse Renovation - $120,000 (Free Cash): This FY2024 request seeks
funding for the design and engineering costs associated with renovation of the clubhouse at the
Pine Meadows Golf Club. The clubhouse, constructed prior to the Town's purchase of the property
in 1988, has not undergone any significant renovation in the past 30 years and is suffering the
typical deficiencies and wear and tear associated with its age and heavy usage.This project will
engage a professional architect to develop desi gn and engineering documents for the complete
renovation of the cl u bhouse i ncl ud i ng but not I i m ited to renovation a nd/or replacement of the ma i n
concourse area, the bathrooms, plumbing system and fixtures, windows, roof, and additional work
as needed to improve accessibility and bring the building into ADA compliance. If design funding is
approved, the Town expects to request construction funding for FY20Z5.
21. Lincoln Park Field Improvements - $3,391,500 ($216,500 Free Cash, $700,000 Tax Levy,
$2,475,000 CPA): This FY2024 request is to begin construction and preparation to replace the three
athletic fields at Lincoln Park, as well as construction of lighting at Lincoln Fields 1 and 3. The fields
are approaching the end of their lifespans and must be replaced if safe and anticipated use is to
continue. These improvements will allow for increased usage of the fields, alleviating the shortage of
available hours the Recreation Department now experiences.
The project will start with a professional evaluation to determine if subsurface/base pad can be reused
or if a replacement is required for safe function of the field. This request also provides funding for
design, engineering, and construction Lincoln Field 1, including laser grading of the subsurface,
inspection and repair of the drainage system, replacement of the base pad if indicated by the
aforementioned study, replacement/recycling of the infill material and synthetic surface turf. This
request will also install four (4) light towers at both Lincoln Field 1 and Lincoln Field 3 consistent with
those currently installed at Lincoln Field 2. Lastly, this request will fund restoration of the walkways,
guardrails, and plantings surrounding the fields. Future funding requests are expected to replace the
turf at Lincoln 2 and 3.
22. Pool Water Chemistry Automated Controllers- $35,000 (Recreation Retained Earnings):
This request will replace the water chemistry automated controllers that are at the Irving H. Mabee
Town Pool Complex. The new automated controller system would ensure that the four pools at the
complex remain chemically balanced at all times by allowing staff to adjust the water chemistry
settings both in person and remotely.
23. Townwide Culvert Replacement - $390,000 (Free Cash): This request is part of an ongoing
program to proactively replace culverts prior to catastrophic failure, which will allow for proper
design considerations and funding while also minimizing the impact to residents through
unexpected road closures and flooding. A comprehensive Culvert Asset Management Plan guides
the work to replace culverts in town, which is a companion effort with the ongoing Watershed
Management Plan. Construction is underway at the Valleyfield/Waltham Street culvert and is
expected to complete during the 2023 construction season. The Grove Street, Allen Street and
Winthrop Road culverts have been identified as high priority candidates for future replacement.
24. Equipment Replacement - $1,755,000 (Free Cash): This is an annual request to replace
equipment that is beyond its useful life and whose mechanical condition no longer meets the
requirements of the Department of Public Works (DPW). The DPW has an inventory of 146 pieces
of equipment including sedans, hybrid SUVs, construction vehicles and specialized equipment used
to mow parks, plow snow, repair streets and complete a variety of other projects. Without regular
equipment replacement, the efficiency and cost effectiveness of the DPW's operations would be
handicapped due to equipment down time and excessive repair costs.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-20
Each piece of equipment is inventoried with original and current replacement cost, state of
condition and replacement time interval. Replacement intervals vary from 5 to 20 years and are
based on manufacturer recommendations and use (type and duration).
The selection of vehicles to be replaced begins with the proposed replacement date. Then each
vehicle is assessed as to its mechanical condition and work requirements. The systematic
replacement program defines what equipment is expected to need replacement during the next five
years with the intent of preventing any unexpected emergency purchases. Annual updates are
conducted by the Equipment Maintenance Division, Division Superintendents and reviewed by the
Manager of Operations and Director of Public Works.
The FY2024 request, by funding source, is shown in the table below. The request for Electric Charging
Infrastructure will upgrade the electric service at the Public Works Building in order to support Level 1
chargers and the purchase of large electric equipment in future budget cycles. The current electric
service does not support the installation of Level 1 chargers. The Town received quotes for both
electric and gas models for the Rubbish Packer and Pelican Broom. This budget recommends the gas
powered models for both pieces of equipment as the electric models are new to the market and the
price of the electric models were cost prohibitive at twice the price of the gas gas models ($650K, and
$550K, respectively).
Equipment Free Cash Sewer RE Water RE Total
Ford F450 $ 150,000 $ 150,000
Toro Gang Mower $ 145,000 $ 145,000
Toro Groundmaster Mower $ 100,000 $ 100,000
Vehicle Lift $ 40,000 $ 40,000
6 Wheel Dump Truck $ 360,000 $ 360,000
Elgin Pelican Broom $ 300,000 $ 300,000
Bombardier Tractor $ 185,000 $ 185,000
International Rubbish Packer $ 225,000 $ 225,000
Electric Charging Infrastructure $ 250,000 $ 250,000
Total $1,755,000 $ — $ — $1,755,000
25. Sidewalk Improvements- $800,000 ($539,159 General Fund Debt, $190,841 Free
Cash): See a detailed description under Table I: General Fund Debt.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-21
26. Storm Drainage Improvements and NPDES Compliance - $570,000 (Free Cash): This is
an annual request to replace and supplement existing drainage structures, issues typically
uncovered during roadway related construction activity. Funds will also be used for continued
compliance with the Environmental Protection Agency (EPA) Phase II regulations which help
improve the water quality of Lexington's streams and ponds. Approximately $300,000 of this
funding request is for compliance with the construction-related portions of the National Pollutant
Discharge and Elimination System (NPDES) minimum control measures as mandated by the EPA in
the stormwater general permit. The permit also requires the Town to comply with requirements for
illicit discharge detection and elimination (IDDE), best management practices (BMP), installation,
and retrofits. The remaining $270,000 will be used to repair/replace drainage structures
encountered during road construction, repair other drainage areas of concern in the Town and
improve stormwater issues discovered during NPDES investigation work. Work in the Oakland
Street, Massachusetts Ave and Battle Green Road areas have been completed. The IDDE program
has continued with two summer interns and work is underway on the design of numerous BMPs, as
well as drainage improvements in other areas of town. The preemptive repair of existing drainage
structures will reduce damage to structures themselves, existing pavement, and private and public
property.
27. Comprehensive Watershed Stormwater Management - $390,000 (Free Cash): DPW,
Engineering and Conservation collaborate on this annual capital request which addresses drainage/
brook management issues. The request funds the continuing design and implementation of
watershed plans and the construction of priorities established in those plans. Staff has reviewed
three watershed plans already completed (Charles River, Shawsheen River and Mystic River) and
developed a prioritization schedule with built-in flexibility pending unforeseen changes. Requested
funding will be used to move forward with those prioritized areas. Oxbow/Constitution phase 1 is
complete and phase 2 is preparing to bid. The first phase of Valleyfield/Waltham Street is under
construction and phase 2 will be bid upon completion of phase 1. Long-term benefits of the
program include prevention of property damage, reduction in liability and overall improvement to
the health of Lexington's waterways.
28. Street Improvements - $3,678,740 ($2,688,312 Tax Levy, $990,428 Chapter 90
funding): This is an annual request for the street resurfacing and maintenance program. In
addition to the $2,688,312 appropriated from the tax levy, $990,428 of Chapter 90 funds will be
utilized. (Chapter 90 funding is based on Lexington's most recent allocation and on the current
state allocation of $200 million statewide.) Funds will be used for design, inspections, planning,
repair, patching, crack sealing and construction of roadways and roadway related infrastructure
including repair and installation of sidewalks. A preliminary list of the streets to be repaired under
this article is currently being developed. A pavement management system is utilized to assist in
analyzing the road network and selecting roadways for repairs. This funding will allow for the
proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and
safety.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-22
Street Im provements - Fi na nci ng Com ponents
FY2024
2001 Override Increased by 2.5% per year $ 760,357
Maintenance of unallocated revenue from FY2012 Revenue Allocation Model $ 281,234
Maintenance of unallocated revenue from FY2013 Revenue Allocation Model $ 164,850
FY2014 Health Insurance Savings $ 1,100,000
Additional Tax Levy Funding $ 381,871
Estimated Chapter 90 Aid $ 990,428
Tota I $ 3,678,740
Without Chapter 90 $ 2,688,312
29. Pump Station Upgrades - $75,000 (Sewer Retained Earnings): In 2013, an evaluation and
asset management plan was developed for the Town's pump stations with the assistance of Wright-
Pierce, including a detailed engineering survey of the Town's existing infrastructure. This ongoing
program was developed to upgrade Lexington's ten sewer pumping stations. The goal of this
program is to upgrade all of the pumps and support systems to enable better energy efficiency and
avoid emergency expenditures. The survey helped determine current and future needs, timetable
and probable costs for the proposed work, and the Town has funded this program over the last 10
years.
Construction was recently completed on the pump stations at Worthen Road, Marshall Road and
Constitution Road. Construction is underway at the Hayden Ave Pump Station and bids for
construction at the North Street Pump Station are expected to be received in February 2023. Staff
believe existing appropriations for this program will cover the upgrades to the stations mentioned
above. This FY2024 request is to fund an update to the existing asset management plan performed
in 2013 and to determine next steps in this capital program.
30. Sanitary Sewer System Investigation and Improvements - $1,040,404 ($640,404
Wastewater Retained Earnings, $400,000 Wastewater User Charges): This is an annual
program that provides for rehabilitation of sanitary sewer infrastructure. Work will include
replacement or repair of deteriorated sewers, force mains and manholes in order to improve flow
and reduce inflow and infiltration into the system. Engineering investigation and evaluation will
continue on sewers throughout town, including those in remote, hard to access areas. These
capital investments improve the operation of the sewer system, reduce backups and potential
overflows, prevent system malfunctions and reduce the measured flows through the MWRA meter.
Beginning in FY2021, the funding source for this ongoing capital replacement program has been
gradually shifting to Wastewater user charges, with the ultimate goal of transitioning the entire
program to cash funding over 10 years.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-23
31. Hydrant Replacement Program - $150,000 ($75,000 Free Cash &$75,000 Water
Retained Earnings): This is an ongoing replacement program designed to maintain the integrity
of the fire protection system throughout town. Faulty hydrants need to be replaced to meet safety
requirements. A list of hydrants needing replacement is generated each year during the annual
inspection and flushing of hydrants by the Water and Fire Departments. Based on discussions
between the two departments, the updated target goal is to replace approximately 45 hydrants per
year at a cost of $3,500 per hydrant, with labor covered by the operating budget. The cost of
hydrants was recently increased from $2,500 in prior years. The Town of Lexington has 1,747 fire
hyd ra nts i n its fi re protection system; a tota I of 22 hyd ra nts were replaced i n FY2022, a nd 7 were
repaired.
32. Municipal Parking Lot Improvements - $575,000 (Free Cash): This request is for the
construction of the parking lot that extends from Fletcher Avenue on the most easterly side to the
limits of the Town Office Building parcel on the most westerly side. Funds for funds for survey and
design of this project were appropriated in FY2023. The project includes reconstruction of the
existing asphalt parking areas as well as new construction and reconfiguration of parking in the
area nearest the new Police Station. This will provide for improved flow through the parking area
as well as the potential for additional parking spaces. The design and construction of the parking
lot is being coordinated with the Police Station reconstruction.
33. Public Grounds Irrigation Improvements - $200,000 ($120,000 Free Cash; $80,000
CPA):This request is to upgrade the irrigation systems at several locations around Town, including the
lawns at the Town Hall Complex, Cary Hall, Hastings Park and the Battle Green. Funding will replace
water lines, valves, irrigation hears and water controllers, to promote greater efficiency in the
distribution of water resources. These improvements will help avoid deteriorating turf from lack of
proper irrigation and also reduce the costs associated with overwatering areas of natural grass.
34. Lead and Copper Program - $4,209,580 ($2,909,580 Water Fund Debt; 500,000 Water
Retained Earnings; $800,000 Water User Charges): See a detailed description under Table
II: Water Enterprise Fund Debt.
35. Network Core Equipment Replacement - $980,000 (Free Cash): This multi-year capital
program is to replace aging equipment or add equipment that functions as the core or head end for
the Town network. The head end is made up of many components including, but not limited to,
routers, switches, DNS servers, firewalls, access control devices, e-mail spam filters, and web
access control devices. The overall purpose of the head end is to provide security and to manage
network traffic. The FY2024 funding request is to install a new redundant network core, router and
firewalls in the new Police Station (completion expected in 2024). This new network core will
become our primary core and require approximately 10 times the number of fiber connections as
our current core due to the increased count in connections with the new Fiber Municipal Area
Network.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-24
36. Network Redundancy & Improvement Plan - $988,094 (Free Cash): This is a multi-phase
request to build a standalone fiber network for town computing and communications in an effort to
achieve redundancy and vendor-independent capability. The purpose of this program is to both
improve the resiliency of the Townwide fiber network and to provide better networked services.
This includes enhancement of communications within municipal buildings through the installation of
wireless access to our wide area and local area networks. This will protect communication (both
data and voice) between sites that are assessed as critical to the daily function and safety of the
Town. The first phase of this project in FY2023 was $945,000 to construct multi-loop core
infrastructure to top-tier critical buildings, however inflation significantly increased the cost of fiber
and network equipment. This second-phase request is to complete phase I, and additionally fund
fiber connections to tier 2 and tier 3 sites.
37. Scanning - Electronic Document Management - $110,000 (Free Cash): This is an ongoing
program to scan existing physical documentation into the Town's document management systems
(Laserfiche and Tyler Content Manager). This effort will support continued efforts to migrate to
paperless workflows. Once workflows have been established and no additional paper records are
being created, historical records are scanned to ensure a complete repository and to allow
departments to reclaim the physical space previously occupied by their records.
38. Archives & Records Management - $35,000 (CPA): This is an ongoing request to fund the
conservation and preservation of historic municipal documents and records and to make them available
on the Town's digital archives. This FY2024 request will include the conservation and preservation of a
three-part set of oversized map books belonging to the Engineering Department and containing
schematic drawings, cemetery plot information and other engineering and urban layout plans spanning
from 1856-1912. Significant progress has been made in preserving Lexington's historic documents but
there remains a continuing need to preserve records from the early 1900s and make them accessible.
It is projected that this will be a yearly request for treatment/digitization/microfilming of records. The
preservation and conservation of permanent records for archiving creates the basis for documenting
Lexington's history for the future.
39. East Village Clock Restoration - $9,600 (CPA): This request is to repair and restore the 1914 E.
Howard Clock located in the steeple of Follen Church in East Lexington. The iconic octagonal church
building, added to the National Register of Historic Places in 1976, has housed the village clock owned
by��the Citizens of the East Village" and entrusted to the church since 1914. Ownership of the clock has
passed to the Town of Lexington and the maintenance has been completed by volunteers from the
church and Lexington community. The clock needs professional overhaul, as it is beginning to show
significant signs of distress. The repair and restoration will include the strike trip lever, time and striking
gears, vertical shaft and bevel gear, clock frame and dials.
40. First Parish Clock Restoration - $12,000 (CPA): This request is to repair and restore the 1868 E.
Howard clock located in the steeple of the First Parish Church directly across from the historic
Lexington Green. The clock is one of only a few examples still in original working order, as the vast
majority of these clocks have been converted to electric-motored mechanisms or have simply
disappeared. Clocks from the E. Howard Company were considered at the time to be some of the finest
clocks available, and the First Parish Church Clock is a fine example of a small shop build that predates
mass production. This funding would repair the mechanism that drives the three clock faces, along
with the bevel gear, pivots and brushings. To complete the project the clock gear will be restored to it's
orig i nal tensions a nd setti ngs.
41. Munroe Center for the Arts Building Renovation - $6,635,191 ($4,035,191 CPA;
$2,000,000 CPA Debt): See a detailed description under Table VI: CPA Fund Debt.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-25
42. Hancock-Clarke Barn Restoration - $118,419 (CPA): This project request is for funding to
stabilize the Barn located directly behind the 1737 National Historic Landmark Hancock-Clarke House.
This first phase of the project will stabilize the structure and prevent it from collapse, and at the same
time bring it up to code in terms of accessibility, lighting and climate control. The Barn was constructed
c. 1850, measures approximately 24 by 30 feet in size and is currently used for limited storage. The
Barn is in need of a new roof, foundation repairs and modifications to the grounds to prevent water
from entering the basement. Funding will also allow for assessment and trimming of trees surrounding
the building. Subsequent steps will allow the Lexington Historical Society to turn the Barn into a fully
accessible space that will be used year-round for education and other public historic society functions.
43. Affordable Housing Trust pre-funding - $1,500,000 (CPA): Article 12 of 2022-3 Special Town
Meeting, established an Affordable Housing Trust (AHT), which will be a useful tool in the ongoing
effort to increase the stock of affordable housing in Lexington. This request is to fund the Lexington
AHT by providing CPA seed money for affordable housing acquisitions, and to allow the AHT greater
flexibility in purchasing property and competing with for-profit developers in the real estate market.
44. LexHA6 Property Acquisition - $400,000 (CPA): This request is to pre-fund the Lexington
Housing Assistance Board (LexHA6) to allow the organization to purchase and convert a single-family
property from a market rate to an affordable unit of housing. Similar to the Affordable Housing Trust,
access to cash funding will allow LexHA6 greater flexibility in competing with developers for the
pu rchase of ma rket rate homes.
45. LexHA6 Rehabilitation/Preservation and Installation - $345,125 (CPA):This FY24 request
seeks funding for the preservation, rehabilitation and restoration of 15 Lexington Housing Assistance
Board (LexHA6) affordable housing units. The scope of the work at these units varies by property.
There will be six rehabilitation and preservation projects at the units which were acquired with CPA
funds, including kitchen and bath renovations, new appliances, furnace and water heater replacement,
fence replacement; and the installation of solar panels at two additional properties. This funding
request will also cover preservation projects at seven LexHA6-operated units not acquired with CPA
funds. These include re-roofing or roof replacement; replacement of doors, porches, decks, stairs and
retaining walls; chimney repairs; electrical work; and exterior painting to prevent damage and failure of
the structures. All improvements are intended to ensure the continued safety and functionality of the
u n its.
46. Transforming Trees Into Art - $22,000 (CPA): This request is to take a series of eight stumps
that are located adjacent to the Gallagher Tennis Courts and turn them into public art sculptures
depicting examples of the New England region's avian life. The removal of the 80-100-year-old white
pi nes wh ich left the stu m ps was necessitated by thei r age, heig ht a nd cond ition, as wel I as thei r
proximity to residential homes along Parker Street and the tennis facility. The resulting sculptures
would be approximately 10 feet tall and would be made by an artist with a chainsaw. These sculptures
would provide an educational and aesthetically pleasing experience for those near the Center
Recreation Complex.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-26
�. � ,� � �• 1 I I � • �1� _• 1 1 � �, / /
Ongoing Capital Programs-General Fund
Deferred
Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total
Innovation&Technology
Application Implementation $ - $ - $ - $ - $ - $ -
Network Core Equipment Replacement $ - $ 400,000 $ - $ 630,000 $ - $ 1,030,000
Municipal Technology Improvement Program $ - $ 390,000 $ 100,000 $ 100,000 $ 100,000 $ 690,000
Network Redundancy&Improvement Plan $ - $ 917,018 $ 495,000 $ 110,000 $ 110,000 $ 1,632,018
Phone Systems&Unified Communications $ - $ 90,000 $ 80,000 $ 60,000 $ 60,000 $ 290,000
'� '� ' 1 : '� . 1 11 '� •11 111 '� 1 111 '� .� 1 :
Land Use,Health and Deve%pment
Transportation Mitigation $ - $ 50,000 $ 80,000 $ 100,000 $ 100,000 $ 330,000
'� '� � ��� '� :� ��� '� �� ��� '� �� ��� '� � ���
Pub/ic Faci/ities
Public Facilities Bid Documents $ - $ 125,000 $ 125,000 $ 150,000 $ 150,000 $ 550,000
Public Facilities Interior Finishes $ - $ 423,488 $ 440,428 $ 458,045 $ 476,367 $ 1,798,328
School Paving and Sidewalks $ - $ 200,000 $ 225,000 $ 250,000 $ 250,000 $ 925,000
Public Facilities Mechanical/Electrical/Plumbing
Replacements $ - $ 916,300 $ 1,309,000 $ 1,485,000 $ 2,046,000 $ 5,756,300
Municipal Building Envelopes and Associated Systems $ - $ 230,655 $ 236,421 $ 242,332 $ 522,581 $ 1,231,989
Building Envelope $ - $ - $ - $ - $ - $ -
School Building Envelopes and Associated Systems $ - $ 264,127 $ 270,600 $ 277,365 $ 284,299 $ 1,096,391
'� '� • � '� .�. ��• '� :. � �� • � '� : ��:
Pub/ic Works
* Townwide Culvert Replacement $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
Equipment Replacement $ - $ 2,070,000 $ 2,270,000 $ 1,800,000 $ 1,065,000 $ 7,205,000
Sidewalk Improvements $ - $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 3,200,000
Townwide Signalization Improvements $ - $ 50,000 $ 55,000 $ - $ - $ 105,000
* Storm Drainage Improvements and NPDES Compliance $ - $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 2,280,000
* Comprehensive Watershed Stormwater Management $ - $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 1,560,000
Street Improvements $ - $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 2,767,247 $ 10,948,151
Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000
'•- • • • • .•- '� '� 1 '� • :1. '� • '� . 1 � '� :
SC1100/S
LPS Technology Program $ - $ 1,331,963 $1,430,296 $ 1,425,753 $ 1,359,156 $ 5,547,168
'� '� •. '� � � �. '� � '� • . '� � .:
. . .• . - .• . . . '� '� •� : '� �.: '� �.� '� . � '� �: � �
Ongoing Capital Programs-Enterprise Funds
Deferred
Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total
Pub/ic Works
Pump Station Upgrades $ - TBD TBD $ - $ - $ -
Sanitary Sewer System Investigation and Improvements $ - $ 1,061,210 $ 1,082,431 $ 1,104,080 $ 1,126,161 $ 4,373,882
Water Distribution System Improvements $ - $ 2,288,900 $ 2,334,670 $ 2,381,360 $ 2,428,987 $ 9,433,917
Hydrant Replacement Program $ - $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 300,000
Water Tower(s)replacement $ - $ 2,156,250 $ 9,803,750 $ - $ - $ 11,960,000
�� �� � •1 �� � � �� •1 ��1 �i • 1 �� �� • /• ••
Recreation&Community Programs
Pine Meadows Improvements $ - $ 350,000 $ 75,000 $ 100,000 $ - $ 525,000
Pine Meadows Equipment $ - $ - $ 65,000 $ 30,000 $ - $ 95,000
', '� 1 111 ', '1 1 11 ', 1 11 1 '� ', . 1 111
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FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-27
I� � ,� � �� 1 I I � • ��� _• 1 1 � �, / /
Ongoing and One-time Capital Projects-CPA Fund
Deferred
Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total
Public Facilities Stone Building Renovation and Addition $ - $ 5,150,000 $ 2,950,000 $ 2,400,000 $ - $ 10,500,000
Idylwilde and Poor Farm Meadow
Preservation $ - $ 23,500 $ - $ 30,550 $ - $ 54,050
Land Use,Health and Wright Farm Barn Preservation and
Development Rehabilitation (Step 3) $ - TBD TBD $ - $ - $ -
Lower Vine Brook Trail Improvements $ - $ - $ 100,000 TBD $ - $ 100,000
Cotton Farm/Community Center Connector $ - $ - $ 200,000 $ - TBD $ 200,000
Park and Playground Improvements $ - $ 805,000 $ 1,130,000 $ 300,000 $ - $ 2,235,000
Park Improvements-Athletic Fields $ - $ 480,000 $ - $ - $ 4,180,000 $ 4,660,000
Recreation&Community Park Improvements-Site Amenities $ - $ 30,000 $ - $ 30,000 $ - $ 60,000
Programs Outdoor Pickleball Courts Construction $ - $ - $ - $ 250,000 $ - $ 250,000
Lincoln Park Fitness Stations Equipment $ - $ 100,000 $ - $ - $ - $ 100,000
Lincoln Park Field Improvements $ - $ 530,400 $ 552,000 $ - $ - $ 1,082,400
Town Clerk Archives&Records Management $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000
• . .� . ' •- '� • '� '� : •11 '� � ' 1 11 '� 1 1 1 '� � 11 111 '� • � 1
One-Time Capital Projects-General Fund
Deferred
Dept. Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Total
Replace Pumper Truck $ - $ - $ 875,000 $ - $ - $ 875,000
Heavy Vehicle Extrication Equipment $ - $ 150,000 $ - $ - $ - $ 150,000
Fire
Off Road Fire Engine $ - $ - $ - $ - $ 300,000
Ambulance Replacement $ - $ - $ 500,000 $ - $ -
LHS School Project $ - $ 8,000,000 $12,000,000 $380,000,000 $ - $400,000,000
173 Bedford Street Renovation-Design $ - $ 6,000,000 $ - $ - $ - $ 6,000,000
Public Facilities East Lexington Fire Station-Feasibility Study $ - $ 2,000,000 $ 1,000,000 $ 12,000,000 $ - $ 15,000,000
Central Administration Building Demolition $ - $ - $ 1,650,000 $ - $ - $ 1,650,000
Cary Library Children's Room Renovation � - � 5,500,000 $ - $ - $ - $ 5,500,000
Project
Hartwell Ave.Compost Site Improvements $ - $ - $ 220,000 $ - $ - $ 220,000
Public Parking Lot Improvement Program $ - TBD $ 990,000 TBD $ - $ 990,000
New Sidewalk Installations $ - $ 300,000 $ - $ 3,250,000 $ - $ 3,550,000
Public Works Bedford St.and Hartwell Ave.Long-Range
Transportation Improvements � - � - $ 1,950,000 $ - $ - $ 1,950,000
Street Acceptance $ - TBD TBD TBD TBD $ -
Cemetery Columbarium $ - $ 30,000 $ 420,000 $ - $ - $ 450,000
Pine Meadows Clubhouse Renovation $ - $ 1,680,000 $ - $ - $ - $ 1,680,000
Recreation&Community Lincoln Park Field Improvements $ - $ 953,600 $ 992,100 $ - $ - $ 1,945,700
Programs Park Improvements-Athletic Fields $ - $ - $ - $ - $ 2,000,000 $ 2,000,000
Strategic Plan Update $ - $ - $ - $ 100,000 $ - $ 100,000
Innovation and Scanning-Electronic Document � - $ 110,000 $ - $ - $ - $ 110,000
Technology Management
'� '� � .11 '� 1 ' 11 '� • 1 111 '� 11 111 '� �� 1 11
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
XI-28
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XI-29
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���-����� FY2024 Recommended Bud et. Pro ram Im rovements
g g p
Pro ra m I m provement Req uest Su m ma ry
9
Department Not
Program Requests Recommended Recommended
General Fund
Public Facilities $ 24,000 $ $ 24,000
Public Works $ 130,844 $ $ 130,844
Pol ice $ 329,945 $ $ 329,945
Fi re $ 106,438 $ $ 106,438
Library $ 197,594 $ $ 197,594
Recreation - Non-Enterprise $ 20,000 $ $ 20,000
Human Services $ $ $
Land Use, Health and Development $ 231,020 $ 15,000 $ 216,020
Select Board $ 100,000 $ 100,000 $
Town Manager's Office $ 177,458 $ 74,727 $ 102,731
Miscellaneous Boards and Committees $ 15,000 $ $ 15,000
Finance $ 133,408 $ $ 133,408
Town Clerk $ 38,523 $ $ 38,523
Innovation &Technology $ $ $
Total General Fund Requests $ 1,504,230 $ 189,727 $ 1,314,503
Non-General Fund
Water/Sewer Enterprise $ 12,174 $ 12,174 $
���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������
Recreation Enterprise $ $ $
���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������
Tourism Revolving Fund $ 76,817 $ 76,817 $
Total Non-General Fund $ 12,174 $ 88,991 $
Combined Requests Total $ 1,516,404 $ 278,718 $ 1,314,503
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
A-1
GENERAL FUND Departmental Request Recommendation
Program Description
Public Facilities Compensation Expenses Benefits Total Recommended Not Recommended
2630-Shared Facilities VFA Annual Subscription Fee $ - $ 24,000 $ - $ 24,000 $ - $ 24,000
Total Public Facilities $ - $ 24,000 $ - $ 24,000 $ - $ 24,000
Public Works Compensation Expenses Benefits Total Recommended Not Recommended
3210-Highway Maintenance/ Streetscape Maintenance Program $ - $ 28,000 $ - $ 28,000 $ - $ 28,000
3100-Engineering
3300-Public Grounds Assistant Superintendent for Public � g3,895 $ - $ 18,949 $ 102,844 $ - $ 102,844
Grounds
Tota I Pu bl ic Works $ 83,895 $ 28,000 $ 18,949 $ 130,844 $ - $ 130,844
Police Compensation Expenses Benefits Total Recommended Not Recommended
4110-Police Administration Professional Standards Lieutenant $ 149,160 $ - $ 19,895 $ 169,055 $ - $ 169,055
4110-Police Administration Deputy Chief Position $ 9,237 $ - $ - $ 9,237 $ - $ 9,237
4110-Investigations and Community Resource Dog $ - $ 20,000 $ - $ 20,000 $ - $ 20,000
Prevention
4140-Investigations and School Resource Officer $ 96,521 $ - $ 19,132 $ 115,653 $ - $ 115,653
Prevention
4110-Investigations and Code Enforcement Officer $ 16,000 $ - $ - $ 16,000 $ - $ 16,000
Prevention
Tota I Pol ice $ 270,918 $ 20,000 $ 39,027 $ 329,945 $ - $ 329,945
Fire Compensation Expenses Benefits Total Recommended Not Recommended
4220 Fire Prevention Lieutenant Fire Inspector $ 87,438 $ - $ 19,000 $ 106,438 $ - $ 106,438
Tota I Fi re $ 87,438 $ - $ 19,000 $ 106,438 $ - $ 106,438
Library Compensation Expenses Benefits Total Recommended Not Recommended
5130-Youth Services Full-Time Youth Services Librarian $ 74,978 $ - $ 18,819 $ 93,797 $ - $ 93,797
5120-Adult Services Full-Time World Language � 74,978 $ - $ 18,819 $ 93,797 $ - $ 93,797
Librarian I
5110-Administration Building updates not covered by � - � 10 000 $ - $ 10 000
Facilities ' ' $ - $ 10,000
Total Li bra ry $ 149,956 $ 10,000 $ 37,638 $ 197,594 $ - $ 197,594
Recreation-General Fund Compensation Expenses Benefits Total Recommended Not Recommended
5240-Community Center Non-Program Facility expenses $ - $ 20,000 $ - $ 20,000 $ - $ 20,000
Total Recreation-General Fund $ - $ z0,000 $ - $ 20,000 $ - $ ZD,000
Land Use,Housing&Development Compensation Expenses Benefits Total Recommended Not Recommended
7120-Administration full time Health Admin support to � _ � - � - � 15,000 � $ -
15,000
7130-Conservation Chipping � - $ 4,000 � - $ 4,000 $ - $ 4,000
7130-Conservation Conservation Regulatory Assistant � Z0,000 $ - $ 290 $ 20,290 $ - $ 20,290
Hours
7200-Planning Housing Officer/Planner $ 75,000 $ - $ 18,820 $ 93,820 $ - $ 93,820
7300-Economic Development Liberty Ride Driver $ 29,880 $ - $ 433 $ 30,313 $ - $ 30,313
7300-Economic Development Full-Time Tour Service Coordinator $ 58,240 $ - $ 18,577 $ 76,817 $ 76,817 $ -
7300-Economic Development Full-time Assistant Visitors Center � 49,15Z $ - $ 18,445 $ 67,597 $ - $ 67,597
Manager
Total Land Use,Housing&Development $ 174,032 $ 19,000 $ 37,988 $ 231,020 $ 15,000 $ 216,020
Select Board Compensation Expenses Benefits Total Recommended Not Recommended
8110-Select Board Office LexMedia Supplemental Funding $ - $ 100,000 $ - $ 100,000 $ 100,000 $ -
Tota I Sel ect Boa rd $ - $ 100,000 $ - $ 100,000 $ 100,000 $ -
Town Manager Compensation Expenses Benefits Total Recommended Not Recommended
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
A-2
8220-Human Resources Hiring of a Benefits Assistant $ 64,070 $ - $ 18,661 $ 82,731 $ - $ 82,731
8220-Human Resources Full-time Administrative Assistant $ 26,609 $ - $ 18,118 $ 44,727 $ 44,727 $ -
8220-Human Resources Classification and Compensation $ - $ 30,000 $ - $ 30,000 $ 30,000 $ -
8210-Org.Dir.&Admin. Lexington HeatSmart Program $ - $ 20,000 $ - $ 20,000 $ - $ 20,000
Total Town Manager $ 90,679 $ 50,000 $ 36,779 $ 177,458 $ 74,727 $ 102,731
Town Committees Compensation Expenses Benefits Total Recommended Not Recommended
8320-Misc.Boards& Human Rights Committee $ - $ 5,000 $ - $ 5,000 $ - $ 5,000
Committees
8320-Misc.Boards& Lexington Council for the Arts $ - $ 10,000 $ - $ 10,000 $ - $ 10,000
Committees
Total Town Committees $ - $ 15,000 $ - $ 15,000 $ - $ 15,000
Finance Compensation Expenses Benefits Total Recommended Not Recommended
8410-Comptroller Tyler ERP/Cashiering Module $ - $ 133,408 $ - $ 133,408 $ - $ 133,408
Total Finance $ - $ 133,408 $ - $ 133,408 $ - $ 133,408
Town Clerk Compensation Expenses Benefits Total Recommended Not Recommended
8500-Town Clerk Archivist/Records Officer $ 20,494 $ - $ 18,029 $ 38,523 $ - $ 38,523
Total Town Clerk $ 20,494 $ - $ 18,OZ9 $ 38,523 $ - $ 38,5Z3
Total General Fund $ 877,412 $ 419,408 $ 207,410 $ 1,504,230 $ 189,727 $ 1,314,503
NON-GENERAL FUND
Water/Sewer Enterprise Compensation Expenses Benefits Total Recommended Not Recommended
3600-Water Leadman Upgrade $ 6,000 $ - $ 87 $ 6,087 $ 6,087 $ -
3700-Sewer Leadman Upgrade $ 6,000 $ - $ 87 $ 6,087 $ 6,087 $ -
Total Water/Sewer Enterprise $ 12,000 $ - $ 174 $ 12,174 $ 1Z,174 $ -
Tourism Revolving Fund Compensation Expenses Benefits Total Recommended Not Recommended
7300-Economic Full-Time Tour Service � 58,240 $ - $ 18,577 $ 76,817 $ 76,817 $ -
Development Coordinator
Total Tourism Revolving Fund $ 58,240 $ - $ 18,577 $ 76,817 $ 76,817 $ -
Total Non-General Fund $ 70,240 $ - $ 18,751 $ 88,991 $ 88,991 $ -
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
A-3
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B u et B a w - Ta e o o n te n ts
Action of: Paae
TOWN MANAGER
Departmental Budget Information, Request for
6-2
School Budget Information, Request for
6-2
Capital Expenditures Information, Request for B_3
Town Budget, Submission to Select Board B_4
Capital Expenditures Budget, Submission to Select Board B_4
SELECT BOARD
Town Budget, Recommendations on B_5
Capital Budget, Recommendations on
6-5
Submission of Budget to Town Meeting
B-5
APPROPRIATION COMMITTEE
Town Budget, Report on
6-6
Town Budget Report, Explanation of
6-6
CAPITAL EXPE N DITU RES CO M M ITTE E
Capital Expenditures Report
B-7
This document summarizes local and state law regarding town budget preparation and submission.
References are made to Massachusetts General Laws, the bylaws of the Town of Lexington, the
Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town
Manager. Those references offering the greatest amount of information on the given topic have been
listed first.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-1
T e Town Mana er
The Town Manager is appointed by the Select Board to oversee the daily operations of the Town, to
administer the policies and procedures of the Board, and to enforce all bylaws and actions passed at
Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and
responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107 -
Appendix §A201 Special Acts).
REQUEST FOR DEPARTMENTAL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request all boards, departments, committees, commissions and officers of the
Town, except the School Committee, to submit to him/her in writing a detailed estimate of the
appropriations required for the efficient and proper conduct of the respective departments and offices
during the next fiscal year.
REQUEST FOR SCHOOL BUDGET INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
The Town Manager may request from the School Committee a total budget estimate for the next fiscal
yea r.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-2
The Town Ma na er conti n ued
g
REQUEST FOR CAPITAL EXPENDITURES INFORMATION
TO OCCUR: Annually, at Town Manager's request
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
Sections 29-13 a nd 29-14 of the Code of the Town of Lexi ngton
All boards, departments, committees, commissions and officers of the Town shall annually submit to
the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the
capital expenditures (as defined below) required for the efficient and proper conduct of their respective
departments and offices for the next fiscal year and the ensuing four year period.
Definitions of Capital Expenditures
Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all
expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of
which will accrue to the Town over an extended period of time."
Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including
at least one of the following:
• acquisition of land for a public purpose;
� construction of, or add ition to, a faci I ity such as a pu bl ic bu i Id i ng, water or sewer I i nes, or
playfields, etc.;
• rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or
more and the improvement will have a useful life of 10 years or more;
• purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all
cars are defined to be non-capital items);
• any planning, engineering or design study related to an individual capital project."
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-3
The Town Ma na er conti n ued
g
SUBMISSION OF TOWN BUDGET TO SELECT BOARD
TO OCCU R: On the specified date
REFERENCE: Section 90-12 of the Code of the Town of Lexington
Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Section 12. The Town Manager shall annually submit to the Select Board, the Appropriation
Committee, and the Capital Expenditures Committee for their consideration a proposed budget,
revenue statement and tax rate estimate on a date specified no later than September 30 by the Select
Board after consultation with the School Committee, Appropriation Committee and the Capital
Expenditures Committee.
SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECT BOARD
TO OCCUR: Annually
REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113)
The Town Manager shall submit in writing to the Select Board and to the Capital Expenditures
Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal
year and the ensuing four year period, showing specifically the amount necessary to be provided for
each office, department and activity and a statement of the amounts required to meet the interest and
maturing bonds and notes or other indebtedness of the Town.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-4
T e e ect Boar
Lexington's charter establishes an elected five-member Select Board to oversee the executive branch of
Town government. Select Board Members are elected for three-year terms and are responsible for the
general direction and management of the property and affairs of the Town.
RECOMMENDATIONS ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113)
Mass. General Law Ch. 41, §60
The Select Board shall consider the proposed budget submitted by the Town Manager and make such
recommendations relative thereto as they deem expedient and proper in the interest of the Town. The
Select Board shall transmit a copy of the budget together with their recommendations relative thereto
to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee.
RECOMMENDATIONS ON CAPITAL BUDGET
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113)
The Select Board shall consider the capital budget submitted by the Town Manager and make such
recommendations relative thereto as they deem appropriate and proper in the interests of the Town.
The Select Board shall transmit a copy of the capital budget together with their recommendations
relative thereto to the Appropriation Committee and to the Capital Expenditures Committee.
SUBMISSION OF BUDGET TO TOWN MEETING
TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to
consider the budget.
REFERENCE: Section 90-13 of the Code of the Town of Lexington
The Select Board shall submit a budget at the annual Town Meeting. The Select Board's proposed
budget shall be distributed to the Appropriation Committee, the Capital Expenditures Committee, and
to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is
scheduled to consider it.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-5
� � �
T e A ro r�at�on om m�ttee
The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members
are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set
by the Select Board and the Town Meeting. The Committee advises Town Meeting Members on
financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding
for proposed capital improvements. The Committee's approval is required to use reserve funds for
u na ntici pated operati ng costs.
APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET
TO OCCUR: Prior to the Annual Town Meeting
REFERENCE: Section 29-11(A) of the Code of the Town of Lexington
Mass. General Law Ch. 39, §16
The Committee shall prior to each annual town meeting for the transaction of business prepare, publish
and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library,
a nd by ma i I i ng or otherwise d istri buti ng to each town meeti ng mem ber a review of the budget adopted
by the Select Board to be considered at the Annual Town Meeting. This review will include the
Committee's advice and recommendations with reference to the various appropriations of town funds,
and other municipal matters coming before such town meeting. The Appropriation Committee shall
include in its report an assessment of the budget plan based on all the data available to it concerning
the next year's revenues and expenses as well as a projection for future years' revenues and expenses.
This publication may be combined with and distributed at the same time as the Capital Expenditures
Committee Report (Section 29-13(6) of the Code of the Town of Lexington).
EXPLANATION OF APPROPRIATION COMMITTEE REPORT
TO OCCUR: At the annual Town Meeting
REFERENCE: Section 29-11(6) of the Code of the Town of Lexington
The Appropriation Committee shall explain its report with advice and recommendations and it shall also
at each special Town meeting give its advice and recommendations with reference to any appropriation
of the Town funds or other municipal matter coming before such special Town meeting.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-6
� � �
T e a �ta Ex en �tu res om m�ttee
The Capital Expenditures Committee is a five to seven member board appointed by the Town
Moderator. Members are appointed to three-year overlapping terms and consider the relative need,
timing and cost of capital expenditure projects proposed for the ensuing five-year period.
CAPITAL EXPENDITURES REPORT
TO OCCUR: Prior to the annual Town Meeting
REFERENCE: Section 29-13 of the Code of the Town of Lexington
Each year the Capital Expenditures Committee shall request and receive from the Town boards and
departments a list of all capital expenditures that may be required within the ensuing five-year period.
The Committee shall consider the relative need, timing and cost of these projects, the adequacy
thereof and the effect these expenditures might have on the financial position of the Town.
The Committee shall prior to each annual meeting for the transaction of business prepare, publish and
distribute by making copies available at the office of the Town Clerk and at Cary Memorial Library, and
by mailing or otherwise distributing to each Town meeting member, a report of its findings, setting
forth a list of all such capital expenditures together with the Committee's recommendations as to the
projects that should be undertaken within the five-year period and the approximate date on which each
recommended project should be started. This publication may be combined with and distributed at the
same time as the Appropriation Committee report.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
6-7
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ABATEMENT - An Abatement is a reduction of a tax liability. The Board of Assessors grants
abatements for real estate and personal property taxes in cases where an individual's assessed
valuation is determined to be in excess of fair market value.
ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue when
earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. In
Massachusetts, cities and towns must use this basis of accounting for the audited financial statements
of Enterprise funds. (Also see Modified Accrual Basis of Accounting).
APPROPRIATION - An authorization granted by Town Meeting to make expenditures and to incur
obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding
sources, and a period of time within which the funds must be spent. Any funds not expended within
the specified time (usually one fiscal year) revert to the Unreserved Fund Balance.
APPROPRIATED BUDGET - As used in fund summaries and department summaries within the
budget document, represents the current year budget as originally adopted by Town Meeting. It does
not include prior year encumbrances.
ARTICLE - An article or item on the Town Warrant. There are four standard financial articles that
appear in the Warrant every year: the Operating Budget Article; an Article for��Supplementary
Appropriations for the Current Fiscal Year" (the current fiscal year was appropriated at the previous
year's Town Meeting); an Article for Prior Years' Unpaid Bills; and an Article for supplementary
appropriations for previously authorized capital improvement projects. ��New"capital project requests
and other special items generally appear as individual articles without a predetermined order.
ARTICLE TRANSFERS - Projects from previous year Town Meeting article appropriations occasionally
have unexpended balances not required once the project is complete. The unexpended balance
becomes available for future Town Meeting appropriation.
ASSESSED VALUATION - The valuation of real estate or other property determined by the Town
Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in
determining values every five years.
ASSETS - Property, plant and equipment owned by the Town.
AUDIT - An examination of the town's financial systems, procedures, and data by a certified public
accountant (independent auditor), and a report on the fairness of financial statements and on local
compliance with statues and regulations. The audit serves as a valuable management tool for
evaluation of the fiscal performance of a community.
BUDGETARY FUND BALANCE (also FREE CASH) - Remaining, unrestricted funds from operations
of the previous fiscal year including unexpended free cash from the previous year, actual receipts in
excess of revenue estimates shown on the tax recapitulation sheet, and unspent amounts in budget
line-items. Unpaid property taxes and certain deficits reduce the amount that can be certified as free
cash. The calculation of free cash is based on the balance sheet as of June 30, which is submitted by
the Comptroller. Free cash is not available for appropriation until certified by the Director of Accounts
at the Department of Revenue.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
D-1
BOND - A written promise to pay a specified sum of money - called the face value or principal amount
- at a specified date in the future, called the maturity date(s), together with periodic interest at a
specified rate. The difference between notes, usually one year or two years in length, and a bond is
that the latter runs for a longer period of time. State statute and the Select Board establish the length
of a bond repayment.
BOND ANTICIPATION NOTE (BAN or Note) - A temporary note issued for no more than one or
two years. This is commonly used to defer the initial pay down of debt or to accommodate
reimbursement for borrowed notes from a private source or other governmental entity.
BUDGET - A plan of financial operation embodying an estimate of proposed expenditures for a given
period with proposed means of financing. Lexington's budget is a financial plan that is established for
a single fiscal year that begins on July 1 and ends on June 30.
BUDGET MESSAGE (Town Manager's Transmittal Letter) - The opening section of the budget
that provides the Select Board, Town Meeting Members, and the general public with a general
summary of the most important aspects of the budget, changes from the current and previous fiscal
years, and the recommendations of the Town Manager.
CAPITAL EXPE N DITU RE - A major, non-recu rri ng expend itu re i nvolvi ng la nd acq u isition,
construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more
with a useful life of five years or more.
CAPITAL IMPROVEMENT PROGRAM (CIP) - A financial planning and management tool that
identifies public facility and equipment requirements, presents these requirements in order of priority,
and schedules them for funding and implementation.
CEMETERY FUND - See Special Revenue Fund.
CHAPTER 90 - Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to
allocate funds to municipalities for highway construction, preservation and improvement projects that
create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and
snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is
based on a municipality's miles of public ways, population and level of employment. Municipalities
receive Chapter 90 funds for pre-approved projects on a reimbursement basis.
CHERRY SHEET - The State allocates a portion of generated revenue to municipalities each year for
education and general governmental expenditures. The amount of state aid each community will
receive is itemized in a financial statement printed on cherry colored paper (thus the name). The
amount of revenue is a function of the State budget, which begins July 1st. Towns usually receive
notification in late summer, subsequent to the beginning of the fiscal year.
COMMUNITY PRESERVATION ACT (CPA) - A local acceptance statute approved by Lexington
voters in 2006. The purpose of the CPA is to fund open space, affordable housing, historic
preservation and recreation projects that meet the eligibility criteria of the Act. Funding for projects
comes from an annual property tax surcharge of up to three percent, which is the percentage adopted
in Lexington. The local surcharge is matched by State funds collected as part of the deeds excise tax.
The matching funds have ranged from 100% in 2007 to 17.8% in 2017.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
D-2
COMMUNITY PRESERVATION COMMITTEE (CPC) - This nine-member appointed Committee
reviews projects and determines their eligibility under the CPA. Projects that are approved by the
Committee are then recommended to Town Meeting, which has the final vote on appropriating funds
for each project. Members of the CPC are appointed by the Select Board (3), Planning Board,
Conservation Commission, Recreation Committee, Housing Authority, Housing Partnership and
Historical Commission.
COMPETITIVE BIDDING PROCESS - The process following State law requiring that for purchases of
$50,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective
vendors. After a review period, the Town Manager then awards a contract to the successful bidder.
CONTINUING BALANCE ACCOUNTS - At the end of a fiscal year, any unexpended balance in a
continuing balance account carries forward to the next year as a type of reserve against future
liabilities related to the account. Massachusetts General Laws provides for a number of continuing
balance accounts including those for: workers compensation claims, property and liability uninsured
losses, and unemployment compensation claims. A continuing balance account is also typically used to
fund compensated absence liabilities, facility repair accounts and equipment replacement accounts.
DEBT EXCLUSION - The amount of taxes assessed in excess of the Proposition 21/z levy limit for the
payment of debt service costs, subject to a popular referendum. Two-thirds of the Select Board and a
majority of citizens voting must approve the exclusion. These funds are raised to retire the debt
service for the project. They are not added to the tax levy limit for the following fiscal year.
DEBT SERVICE - Payment of interest and principal on an obligation resulting from the issuance of
bonds.
DEPARTMENT - A division of the Town that has overall management responsibility for an operation or
group of related operations within a functional area.
DEPRECIATION - 1) Expiration in the service life of capital assets attributable to wear and tear,
deterioration, and inadequacy of obsolescence. 2) That portion of the cost of a capital asset that is
charged as an expense during a particular period. Depreciation is based on historic costs, not
replacement value.
ELEMENT - The smallest unit of budgetary accountability, which encompasses specific and
distinguishable lines of work performed for the purpose of accomplishing a function for which the Town
is responsible.
ENCUMBRANCE - To encumber funds means to set aside or commit funds for a future expenditure.
Encumbrances include obligations in the form of purchase orders, contracts or salary commitments,
which are chargeable to an appropriation and for which a part of the appropriation is reserved.
ENTERPRISE FUND - An account supported by user fees for a specific service that the Town
operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on
taxes for operating revenue as user fee revenue and expenses are balanced over the long run.
Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP) basis.
EXPENDITURE - Decrease in net financial resources for the purpose of acquiring and providing goods
and services.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
D-3
EXPENSES - Outflows or other using up of assets or incurring of liabilities during a period from
delivering or producing goods, rendering services or carrying out other activities that constitute the
entity's ongoing major or central operations. Expenses consist of the following objects of expenditure:
Utilities, Supplies and Materials, Contractual Services, and Equipment.
FINES & FORFEITURES - Revenue collected from court fines, penalty charges for overdue taxes
along with non-criminal fines are included in this category.
FREE CASH - see Budgetary Fund Balance.
FUND BALANCE - The excess of assets over liabilities.
FUNDING SOURCE - The specifically identified funds allocated to meet budget requirements/
expenses.
GENERAL FUND - Revenues derived from the tax levy, state aid, local receipts and available funds are
considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and
Special Revenue Funds.
GFOA - Government Finance Officers Association of the United States and Canada. The GFOA is a
professional organization of governmental finance officers.
GRANT - A contribution by one government unit or outside agency to another governmental unit. The
contribution is usually made for a specific purpose but is sometimes for general purposes.
INVESTMENT INCOME - The Town earns interest on cash held in savings accounts and invested in
short-term securities. The investment goal is to ensure that all funds are invested in short-term, risk-
averse investments. The Treasurer is very restricted as to the instruments in which investments can be
made. The amount of investment income is a function of the amount of funds invested and the interest
rate.
LIABILITY - Debt or other legal obligation which must be paid, renewed or refunded at some future
date, but does not i ncl ude encu m bra nces.
LOCAL RECEIPTS - A category of revenue sources including municipal and school department
charges for services, investment income, fines and forfeitures, building permits and excise taxes.
These revenues are not considered part of the Proposition 21/2 Tax Levy.
MASSACHUSETTS SCHOOL BUILDING AUTHORITY (MSBA) - A program of the Commonwealth
of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its
public schools.
MODIFIED ACCRUAL BASIS FOR ACCOUNTING - A method of accounting that recognizes revenue
when it is actually received and recognizes expenditures when a commitment is made. In
Massachusetts, cities and towns must use this basis for accounting for the general government.
MOTOR VEHICLE EXCISE - All Massachusetts vehicle owners who have their vehicle(s) registered in
the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they
reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the
book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax
equal to 21/2 percent or $25 for each $1,000 of the vehicle's value.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
D-4
MWRA - Massachusetts Water Resources Authority, from which the Town purchases water at a
wholesale rate in the form of annual assessments to the Water and Wastewater (Sewer) departments.
OPEB - Other Post-Employment Benefits refer to the Town's fiscal obligation to provide health, dental
and life insurance benefits to qualified retirees. Over the next 30 years, the Town's OPEB liability is
approximately $150 million. In FY2009, the Town began funding an OPEB Trust Fund for the purpose
of reducing the liability. (See page C-3 for the current balance in the Fund.)
OPERATING BUDGET - The portion of the budget that pertains to daily operations, which provides
basic services for the fiscal year. The operating budget contains appropriations for such expenditures
as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them.
OPERATING EXPENDITURE - An ongoing or recurring cost of performing a function or providing a
service. Operating expenditures include personal services, supplies and materials, utilities, contractual
services, minor equipment, and debt service.
OPERATING OVERRIDE - An action taken by the voters of the town to exceed the limit placed on tax
revenue growth by the State tax limitation law known as Proposition 21/z. The tax levy limit can be
exceeded only if a majority of residents voting approve an override. This sum is then added to the
base l evy for the next fiscal year and becomes a permanent addition to the tax l evy limit.
OTHER EXCISE (Hotel/Motel, Meals and �et Fuel) - Lexington hotels and motels charge an
11.7% room tax to guests, which includes a 6% local option. Lexington restaurants collect a 7.0%
sales tax, which includes a 0.75% local option. A portion of the jet fuel tax collected at Hanscom airport
is distributed to Lexington. These revenues are collected by the Department of Revenue and
distributed to the Town of Lexington on a quarterly basis. (See page II-4 of the Revenue Section).
OTHER FEES AND CHARGES - Revenue is received from fees or charges by the Building & Zoning,
and Planning Departments, and the Department of Public Works. Also included in this category are
collections from ambulance fees, municipal liens, and building rentals.
OVERLAY - The amount reserved for funding property tax abatements and exemptions granted by the
Board of Assessors.
PARKING FUND - Revenue from electric vehicle (EV) charging stations, town parking meters, pay-by-
phone, and parking permits are deposited into the Parking Fund. This fund helps offset the costs of
Police Department personal services and parking meter expenses, and Department of Public Works
expenses directly related to parking lot maintenance and EV charging station maintenance and
operations.
PERSONAL SERVICES - A line on the program, subprogram and element sheets which refers to the
total of the following objects of expenditure: Wages, Overtime, and Other Compensation.
PROGRAM - A group of related activities performed by one or more organizational units for the
purpose of accomplishing a function for which the Town is responsible.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
D-5
PROPOSITION 21/2 - A tax limitation measure passed by Massachusetts voters in 1980 which limits
the growth of the total property tax levy to 2.5% per year. In other words, the total revenue allowed
to be raised through real estate and personal property taxes cannot increase by more than 2.5% from
one fiscal year to the next. New construction values are in addition to this limit. Two provisions within
Proposition 21/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes
above the tax levy limit: an operating override or a debt exclusion. (See page xxiii of the Town
Manager's Report for an Override History.)
RECREATION FEES - Users of Town recreational facilities and teams participating in Town sponsored
sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining
facilities, providing coaches and referees, and recreation program management, as well as some
Recreation related capital improvements. These recreation programs are managed through a
Recreation Enterprise Fund.
RESERVE FUND - An amount set aside annually within the budget of a city or town to provide a
funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or
Appropriation) Committee can authorize transfers from this fund. (See page C-4 for the a history of
the funding and use of Lexington's Reserve Fund.)
RETAINED EARNINGS - The equity account reflecting the accumulated earnings of the enterprise
funds.
REVENUE - Budgetary resources. The various revenues the Town receives are listed in the Revenue
Summary in the Budget Overview section. (See page II-4.)
SCHOOL REVENUE - Revenue received by Lexington Public Schools from athletic fees, as well as
applicable bus transportation fees.
SENIOR MANAGEMENT TEAM - A group of top managers including department heads from ten
departments and the Town Manager's Office.
SEWER&WATER CHARGES - The Town operates Water and Sewer Enterprise Funds to manage
these municipal operations. Users of sewer and water services provided by the Town pay charges
depending upon metered usage. Revenue received from charges for sewer and water services is used
to fully support the costs of utility operations, such as Massachusetts Water Resources Authority
(MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges
for services are based on a three-tier block rate structure corresponding to usage. Charges rise as
usage increases. The Town pays the MWRA assessments to supply water and dispose of Town sewage.
SPECIAL REVENUE FUND - A group of accounts that are funded by revenues from other sources
such as the Parking, Cemetery, and Public Education Government (PEG) Access Funds.
STABILIZATION FUND - Massachusetts General Law Ch.40, Sec. 56, allows a municipality to
appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding
fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of
the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any
interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for
any lawful purpose by a two-thirds vote of Town Meeting. In addition to the General Stabilization Fund,
the town has stabilization funds for specific purposes, including the Transportation Demand
Management Fund, Traffic Mitigation Fund, Special Education Stabilization Fund, and the Capital
Stabilization Fund. (See page C-3 for the current balances in the Town's Stabilization Funds.)
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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TAX LEVY - The total amount to be raised through real estate and personal property taxes. Lexington
property owners pay taxes to the Town based on the assessed value of their real and/or personal
property. Each year the Select Board conducts a tax classification hearing to determine a tax rate. The
Town Assessor makes adjustments to real estate values in order to properly reflect fair market value.
In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate)
based on the value of their professional equipment, furniture and fixtures. The amount of taxes a
property owner pays is determined by multiplying the applicable tax rate by the valuation. For
example, if the tax rate is $13 and a property's assessed value is $1,000,000, the property owner will
pay $13 times 1,000 ($1,000,000/1,000), or $13,000. Tax levy revenues are the largest source of
funding for the Town.
TAX LEVY LIMIT - The maximum amount that can be raised by a municipality within Proposition 21/z.
TAX RATE - The amount of tax levied for each $1,000 of assessed valuation.
TRANSPORTATION N ETWORK COM PANY (TNC) SPECIAL REVEN U E FU N D - A 2018 state law
began regulating Transportation Network Companies (TNCs - e.g., Uber and Lyft). Part of that law
established a surcharge of $0.40 per ride, of which $0.20 is returned to the community where the ride
originated. Those funds are distributed by the state each year, and must be appropriated by Town
Meeti ng for projects that offset the i m pact of the TNCs.
USER FEES - Fees paid for direct receipt of a public service by the user or beneficiary of the service.
FY2024 Town Manager's Preliminary Recommended Budget & Financing Plan January 20, 2023
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