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HomeMy WebLinkAbout2023-01-12-CEC-minMinutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 12, 2023 Page 1 of 2 Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice−Chair & Clerk; Sandy Beebee; Mike Boudett; Rod Cole; & Lisah Rhodes Members Absent: None Others Present: None Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, January 12, 2023 • The “FY2024–FY2028 Capital Improvement Projects/Programs (CIPs) with any Capital Expenditures Committee (CEC) Comments after the CIPs (12 Dec 2022)” spreadsheet that was presented to the Town Manager and Finance staff at this Committee’s December 15, 2022, meeting • Drafts of CEC Minutes for October 27, 2022, November 3, 2022, and January 5, 2023. Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Charles D. Baker signed on July 16, 2022, their expiration extended to March 31, 2023.) Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. By individual conversations to them, Mr. Lamb accomplished a roll-call attendance and determined that all six members are present. Approval of Committee Meeting Minutes Mr. Kanter moved for approval of the Drafts of CEC Minutes for October 27, 2022 (morning); November 3, 2022; and January 5, 2023, with minor, non−substantial, changes by Mr. Cole & Mr. Lamb to the last two. Roll-Call Vote: 6–0 Discussion Of What This Committee Should Report To The Budget Summit IV (Scheduled for the January 19, 2023, Budget Summit IV) Mr. Lamb advised that this meeting’s primary purpose is to reach mutual agreement on the primary focuses he should use to build his report to that Budget Summit. One proposed was to update and expand this Committee’s comments beyond those in the December 12th spreadsheet last year. Another was to focus on the serious shortcomings in the proposed FY2024−FY2028 funding amounts and timing in any Five-Year Capital Plan at this time—both those expected in the Town’s documents (the Town Manager’s which is expected soon in his published “White Book” and then the Select Board’s published “Brown Book”) and then the statutory-required one later in this Committee’s Report to the 2023 Annual Town Meeting which is anticipated to have a statement about the major uncertainty in ultimate costs and delivery timing. Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 12, 2023 Page 2 of 2 The Committee’s final consensus was that the serious shortcomings and other deficiencies should be a primary element in the Chair’s report; however, it was the Chair’s prerogative to weave in any of the other matters discussed and any others he considers in line with the Committee’s discussion and consensus. Adjourn A Motion was Moved and Seconded at 8:50 A.M. to adjourn. Roll-Call Vote: 6–0 This Minutes was approved by the CEC at its meeting on January 19, 2023.