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HomeMy WebLinkAbout2023-01-05-CEC-minMinutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 5, 2023 Page 1 of 2 Location and Time: Remote Meeting; 8:00 A.M. Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice−Chair & Clerk; Sandy Beebee; Mike Boudett; Rod Cole; & Lisah Rhodes Members Absent: None Others Present: Cristina Burwell, Co-Chair, Munroe Center for the Arts (MCA) Board; Steve Poltorzycki, Co-Chair, MCA Board; Brian Healey, Architect for MCA; Marilyn Fenollosa, Chair, Community Preservation Committee (CPC); Bob Pressman, Member, CPC; Carolyn Kosnoff, Assistant Town Manager for Finance; Swaney Deepika, Vice-Chair, Lexington School Committee Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, January 5, 2023 • “Munroe Center for the Arts”, Presentation and “Accessibility Project Cost Analysis 12-15-22 R2.xlsx” for the CEC Meeting, January 5, 2022 • Community Preservation Committee (CPC)’s Draft of “The Community Preservation Act in Lexington, Article ____, FY 2024 Projects” Presentation to the CEC January 5, 2023 • Drafts of CEC Minutes for Octobers 6, 13, 18, 21, 2022, and November 16, 2022 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 8:00 A.M. As the Committee members and the others joining this meeting had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law had, by legislation Governor Charles D. Baker signed on July 16, 2022, their expiration extended to March 31, 2023.) Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. By individual conversations to them, Mr. Lamb accomplished a roll-call attendance and determined that all six members are present. Reviews of Information on the Eight CPC Primary Projects Recommended for FY2024 Funding Mr. Lamb confirmed that this meeting’s primary purpose is to accomplish reviews of those eight CPC primary projects recommended for funding as they had not been included in the reviews last fall (October 27 through December 1, 2022) of the departmental/office submissions for FY2024 funding. Further, as associated documentation for all eight had been provided in advance to this meeting’s members, he would be calling just for any questions the members have. He also noted there would be no votes on them at this meeting as that will be done later during the preparation of this Committee’s Report to the 2023 Annual Town Meeting. • Munroe Center for the Arts, Accessibility & HVAC (Heating, Ventilating, and Air Conditioning): Member questions were addressed by Ms. Burwell and others in Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting January 5, 2023 Page 2 of 2 attendance. Although the Committee supported the project, Mr. Lamb, and then supported by Ms. Kosnoff, had serious concerns that such a major project had not been included, in advance, in the 5-Year Capital Plans so its projected financial impact could have been recognized and accounted for. Ms. Fenollosa advised an earlier— and more expensive—such project had been presented to her committee the previous year, but found then it needed more analysis, etc., before it could be considered. The discussion ended with all of the Committee Members generally in support of this project. • The Remaining Seven Projects were Hancock-Clarke Barn Restoration; First Parish Church Clock Restoration; East Village Clock at Follen Church Restoration; Transforming Trees into Art—Birds of New England; Affordable Housing Trust Funding; LexHAB—Property Acquisition Prefunding; and LexHAB—Preservation, Rehabilitation and Restoration of Affordable Housing. They were tracked using the CPC Presentation. Mr. Cole had two concerns about the First Parish Church Clock Restoration: Public funds for a non-town-owned building, and respecting separation of “Church & State.” The discussion ended with five members generally in support and Mr. Cole abstaining. Public Comment: Mr. Pressman expressed his disappointment that more affordable−housing projects are not reaching the CPC. Approval of Committee Meeting Minutes Mr. Kanter moved for approval of Drafts of CEC Minutes for Octobers 6, 13, 18, 21, 2022, and November 16, 2022, with minor, non-substantial, changes by Mr. Cole & Mr. Lamb to the October 6th and Mr. Lamb to the October 18th draft Minutes. Roll-Call Vote: 6–0 Adjourn A Motion was Moved and Seconded at 9:05 A.M. to adjourn. Roll-Call Vote: 6–0 This Minutes was approved by the CEC at its meeting on January 12, 2023.