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HomeMy WebLinkAbout2023-01-09 SB Packet - Released SELECT BOARD MEETING Monday, January 9, 2023 Select Board Meeting Room, 1625 Massachusetts Avenue, Lexington, MA 02420 - Hybrid Participation* 6:30 PM AGENDA EXECUTIVE SESSION 1. Exemption 3: Discuss Strategy with Respect to Collective Bargaining- Lexington 6:30pm Cro s sing Guards PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wish to sp eak during pub lic c omment to as s ist the C hair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. S elect Board Member Concerns and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. 2023 Automatic Amusement Device License Renewals AUTOMATIC AMUSEMENT DEVICE (2) Le�ngton Lodge #2204 B.P.O.E. - 959 Waltham Street 2. 2023 C las s I I Lic ens e R enewals C LAS S II Auto and Diesel Sales - 75 Westview Street Auto Engineering-436 Marrett Road Lexington Auto Sales - 542 Massachusetts Avenue 3. 2023 C o mmo n Vic tualler Lic ens e R enewals COMMON VICTUALLER Abbott's Frozen Custard- 1853 Massachusetts Avenue Alo ft L exingto n- 727 Marrett R o ad Avenue Deli- 1806 Massachusetts Avenue E lement L exingto n- 72 7 Marrett R o ad Fruitee Yogurt- 1707 Massachusetts Avenue, Unit 5 Great Harvest Bakery& Cafe - 233 Massachusetts Avenue Knights of Columbus Members Association Inc. - 177 Bedford Street Lexington Lodge#2204 B.P.O.E. - 959 Waltham Street Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue Pine Meadows Golf Club - 255 Cedar Street Rancatore's Ice Cream and Yogurt- 1752 Massachusetts Avenue Starbucks Coffee#7553 - 60 Bedford Street T he Hangar- 103 Hartwell Avenue 4. 2023 Entertainment Lic ens e R enewals ENTERTAINMENT Aloft Le�ngton- 727 Marrett Road E lement L exingto n- 72 7 Marrett R o ad Starbucks Coffee#7553 - 60 Bedford Street Thai Room- 182 Bedford Street 5. 2023 Innho ld er Lic ens e R enewals INNHOLDER Aloft Lexington- 727 Marrett Road E lement L exingto n- 72 7 Marrett R o ad 6. Select Board Committee Resignations • R ic hard B air- Tax D eferral and Exemp tio n S tudy C o mmittee • Karthik Ramanathan- Tourism C ommittee 7. Approve and S ign Proclamation-Alfred K. Balon's 100th Birthday 8. Approve S elect Board Meeting Minutes • Novemb er 16, 2022 F Y2024 Budget S ummit III • November 30, 2022 Department Budget Presentations • December 1, 2022 Department Budget Presentations • December 5, 2022 S elect Board • D ec emb er 6, 2022 D ep artment Budget P res entatio ns ITEMS FOR INDIVIDUAL CONSIDERATION 1. Ap p lic atio n: C o mmo n Vic tualler L ic ens e - T he Vintage Tea and C ake C o mp any 6:5 Sp m LLC, 21 Muzzey S treet 2. Presentation- Proposed Bill Naming Route 2 Bridge After Former Selectman Hank 7:OOpm Manz 3. Update on S tormwater Enterprise Fund 7:l Opm 4. Review and Approve 5% Cost-of-Living Adjustment for Retirees 7:40pm 5. P re s entatio n- L exingto n B ike P ark P ro p o s al- 61 B urlingto n S tre et& Kinne ens 7:5 Sp m P ark 6. Ap p ro ve C o llec tive B argaining Agre ement- L exingto n C ro s s ing G uard s 8:15p m ADJOURN 1. Anticipated Adjournment 8:20pm T he S elec t B o ard meeting p ac ket is typ ic ally availab le at leas t o ne b us ine s s day in advanc e o f the meeting:http s://lexington.novus agenda.c om/agendapub lic/ *Membe�s of the public can also attend the meett'ng f�om thei�compute�o�tablet by clicking on the following link at the time of the meetz'ng: https://us06web.zoom.us/j/87541670682?pwd=c lAObkJIQTNWRUUOdmRDYmFpUUJ4UT09 iP ho ne o ne-tap: +13017158592„87541670682# US (Washington DC) +13052241968„87541670682# US Telephone: +1 301 715 8592 US (Washington DC) +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3860 US +1 929 436 2866 US (New York) Webinar ID: 875 4167 0682 Passcode: 969311 An Act Relative to Extending C ertain S tate o f Emergency Ac c omo dations:http s://www.mas s.gov/the-op en-meeting-law The next regularly scheduled work session of the S elect Board will be held on Wednesday, January 18, 2023 at 6:30pm via hybrid participation. A S ummit meeting o f the S elect Board, S choo 1 C ommittee,Appropriation C ommittee and C apital Expenditures Committee will be held on Thursday, January 19, 2023 at 7:OOpm via remote participation. The next regularly scheduled meeting of the S elect Board will be held on Monday, January 23, 2023 at 6:30pm via hybrid participation. Hea�ing Assistance Devices Available on Request ��� All agenda time and the o�de�of items a�e app�ximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Concerns and Liaison Reports PRE E TER• ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Please see the attached S elect Board Correspondence S ecretary Report for the January 9, 2023 meeting. Und er this item, S elec t B o ard Memb ers c an als o c o mment o n any additio nal p o ints, rep o rts and c o nc erns. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 ATTACHMENTS: Description Type � �:���������a���������������:�c,���.��:�����.�-��,,�,�����.,,,,,.D�����������°y�,"�(�:�m� .���G����:��� ����.�������� Correspondence Secretary Report—January 9, 2023 Joe Pato: • Date: 12/1 Topic:Tree Safety on Unaccepted Street Disposition: Concern from resident about tree safety on an unaccepted street. Response for staff describing the limits to the Town's role on private property including the responsibility of the local homeowners on an unaccepted street. • Date: 12/6 Topic:Tracer Lane solar project Disposition:This item is under the jurisdiction of the Planning Board. • Date: 12/10 Topic: School Zone on Concord Ave Disposition: Concerns over chronic speeding issues are being addressed by the Transportation Safety Group.TSG has proposed to install school zone signs and speed indicators. • Date: 12/15 Topic:Tree clear cutting on Outlook Drive Disposition: Staff reviewed the site to determine that the developer is conforming to the Tree bylaw. • Date: 12/16 Topic: Alcohol at Town sponsored event Disposition: Resident concerned about alcohol availability at Town sponsored events.The Board will retain comments for consideration at next proposed event. • Date: 12/17 Topic: Police Station parking lot trees Disposition:The Board chose the option to try to preserve the greatest number of trees at its 12/19 meeting. • Date: 12/19 Topic: Maple Street/ Mass Ave pedestrian crossing Disposition:The Board supported the proposal from the TSG to install signalized no turn on red indicators when a pedestrian crossing signal is activated at its 12/19 meeting. • Date: 12/19 Topic: Lexington tree canopy Disposition:The Board looks forward to future presentations and discussion on this topic from the proponents who sent the email. • Date: 12/21 Topic: Stone Building landscaping and ARPA funding Disposition: Resident expressed concerns about the amount of funding suggested for landscaping at the Stone Building.The Board will keep the comments in mind when reviewing ARPA funding. • Date: 12/22 Topic: Maple Street/ Mass Ave pedestrian crossing&TSG meetings Disposition: Resident expressed concerns about the choice to install a lighted no turn on red sign for active pedestrian crossings. The Board will keep the comments in mind as it monitors who effective the signalization proves to be.The request that public notice be given for TSG meetings was forwarded to the Town Manager. • Date: 12/23 Topic: Police Station monopole Disposition: Resident concerns about the proposed location for communication transmission tower (monopole) behind the police station adjacent to the bike path. The choice to proceed with this monopole was taken in 2016.The Board will keep these resident concerns in mind. • Date: 12/29 Topic: Clea r cutti ng of trees Disposition: Resident expressed concerns about clear cutting of trees at several recent projects. Staff reviewed the locations identified and determined that the developers were adhering to the appropriate permits and terms of bylaws. • Date: 12/30 Topic: Lexpress budget Disposition: Resident expressed concerns about potential reduction in the budget for Lexpress and the effects that may have on seniors, people with disabilities,youth, and people without cars.The Board will keep the comments in mind as it reviews the proposed budget. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager TM.1 S UMMARY: Attached please find the weekly updates for the weeks ending: • 12/3 0/22 • 1/6/23 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 ATTACHMENTS: Description Type � �I"�.����,:�, ��������:�c:�����,� C������° IC��Fl����:� � :�,,,,,�"�:�m� . �.���,�����:_��������.� �:������„ IC�.����ai�� I ���'���"� �� � � ��r ,' �� • ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: December 30, 2022 RE: Weekly Update The following is an update of activities for the week ending December 30, 2022: Various Administrative Issues: • The following is an update on various pending legislation that Lexington has submitted as home rule requests over the past few years and all actions taken (copies of the bills are attached): o H. 4876—This is the bill that would permit remote and hybrid Town Meetings. 6/23/2022 House Referred to the committee on Election Laws 6/27/2022 Senate Senate concurred 7/25/2022 House Bill reported favorably by committee and referred to the committee on House Steering, Policy and Scheduling 8/8/2022 House Committee reported that the matter be placed in the Orders of the Day for the next sitting 8/8/2022 House Rules suspended 8/8/2022 House Read second and ordered to a third reading o H. 4314—This is the bill that would impose a surcharge for affordable housing on larger homes. 5/27/2021 House Referred to the committee on House Rules 12/23/2021 House Reported, rules suspended and referred to the committee on Municipalities and Regional Government 12/27/2021 Senate Senate concurred 1/11/2022 Joint Hearing scheduled for O 1/18/2022 from 11:00 AM-O 1:00 PM in Virtual Hearing 1/27/2022 House Reporting date extended to Wednesday March 16, 2022, pending concurrence 2/17/2022 S enate S enate concurred 5/23/2022 Senate Reporting date extended to Friday June 3, 2022, pending concurrence 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 6/2/2022 House House concurred 6/8/2022 House Bill reported favorably by committee and referred to the committee on House Steering, Policy and Scheduling 7/12/2022 House Committee reported that the matter be placed in the Orders of the Day for the next sitting for a second reading 7/31/2022 House Rules supended 7/31/2022 House Read second and ordered to a third reading o H. 3 892—This is the bill that would allow Lexington to create Transit Improvement District(s) (TIDs) and establish fees to cover the cost of providing transportation services. 6/15/2021 House Referred to the committee on Municipalities and Regional Government 6/17/2021 Senate Senate concurred 6/30/2021 House Discharged to the committee on Transportation 7/6/2021 Senate Senate concurred 7/20/2021 Joint Hearing scheduled for 07/22/2021 from 02:00 PM-04:00 PM in Virtual Hearing 2/9/2022 House Reporting date extended to Friday March 25, 2022, pending concurrence 3/17/2022 Senate Senate concurred 9/8/2022 House Accompanied a study order, see H5218 o H. 3 893 —This is the bill (the first bill) that would authorize Lexington to regulate fossil fuel HVAC in new construction and major renovations. 6/15/2021 House Referred to the committee on Municipalities and Regional Government 6/17/2021 Senate Senate concurred 7/16/2021 Joint Hearing scheduled for 07/27/2021 from 11:00 AM-03:00 PM in Virtual Hearing 12/23/2021 House Discharged to the committee on Telecommunications, Utilities and Energy 1/13/2022 Senate Senate concurred 1/14/2022 Joint Hearing scheduled for 01/19/2022 from 10:00 AM-11:00 AM in Virtual Hearing 2/9/2022 House Reporting date extended to Monday May 2, 2022, pending concurrence 2/28/2022 Senate Senate concurred 5/2/2022 House Reporting date extended to Thursday June 2, 2022,pending concurrence 5/31/2022 Senate Senate concurred 6/2/2022 House Reporting date extended to Thursday June 30, 2022,pending concurrence 6/9/2022 Senate Senate concurred o H. 3 891 —This is the bill that would establish a surcharge on commercial development for affordable housing. 6/15/2021 House Referred to the committee on Housing 6/17/2021 S enate S enate concurred 10/18/2021 Joint Hearing scheduled for 10/26/2021 from 11:00 AM-03:00 PM in Virtual Hearing 3/17/2022 House Bill reported favorably by committee and referred to the committee on House Steering, Policy and Scheduling 4/14/2022 House Committee reported that the matter be placed in the Orders of the Day for the next sitting 4/14/2022 House Rules suspended 4/14/2022 House Read second and ordered to a third reading 5/9/2022 House Read third(title changed) and passed to be engrossed 5/12/2022 Senate Read; and placed in the Orders of the Day for the next session 6/16/2022 Senate Read second and ordered to a third reading o Article 14 of the Fall 2022 STM was submitted on 11-16-22 at this time, no bill number has been assigned to this home rule petition related to the reorganization of LexHab. • At a recent Select Board meeting, one SB member asked whether the HDC has any role in permitting outdoor cafes. I requested Town Counsel opine on this question and it can be argued both ways (that they do/do not). I have also reached out to the HDC Chair to ask that this be on an upcoming agenda for discussion on the extent to which the HDC wants to be involved in the permitting process, whether they would prefer to be involved in the permitting of each business or whether their preference is to establish general guidelines in which the businesses need to comply. • The following are updates to various earmarks the Town has received: o $75,000 for electric landscape equipment—contracts are executed and the funds are available, we are arranging a community(the landscaper community) engagement event in January to see how we could best help them with these funds. There were approximately 50 landscapers that were involved during the Noise Advisory Committee meetings, which would equate to approximately $1500 per landscaper, so we want to make sure that any assistance provides the most bene�t. o $75,000 for a two-year pilot for a community-based unarmed 911 mental health emergency response team in the Police Department. The contracts are executed and the funds are available. The Police Chief and Human Services Director are working on a proposal on this earmark. o $200,000 for a feasibility and design study for the construction of affordable housing units in Lexington—these funds are an earmark from the State's ARPA funds and are available for use. We have contracted with LDA (architectural firm) that is going to be conducting the study. o $200,000 for special events (Farmer's Markets, local festivals,parades, musicals and theatrical performances or other government or non-profit events sponsored or sanctioned by the Town. This will be handled through the through the Economic Development Department. Contracts have not yet been executed. o $275,000 for transportation improvements (we were initially informed this was for a bike share program and will need to confirm this). The Economic Development Bill simply states "transportation improvements". Contracts have not been signed and the Select Board has not taken a position on whether a bike share program is something that the Board supports bringing back. This has been added to the 1/23/23 meeting agenda for a discussion prior to executing a contract with the state. o $200,000 for a shared food insecurity program (Food Link Inc.) for the Towns of Arlington, Burlington, Billerica, Lexington and Woburn. We have received no information on this regarding the intent. I have reached out to the Town Managers in Arlington, Burlington and Billerica to meet on this and how the Towns can have input into a regional food insecurity program (the Town Manager in Burlington forwarded to the Mayor in Woburn). In all, we have a little over $1 million in earmarks that we are trying to coordinate. It's been difficult finding the right state agency to coordinate with on a number of these earmarks, luckily the State has set up a new website to assist local governments with the paperwork. The Select Board has not discussed and developed a list of requests that we should submit, these earmarks have generally been created organically by our legislative delegation and in some cases are vague (as in the "transportation improvements"which could be anything related to improving transportation). The Senior Management Team was asked to develop some ideas and submitted the following: • Upgrade Treasurer's Office Technology—Checks, scanners, MUNIS modules (Carolyn) • Extractor equipment for the Fire Department (Derek) • Electric vehicles (Mike McLean) • Solar on cemetery building (solar ready) (Mike Cronin) • Hybrid meeting technology(Tim) • AV S erver room Technology(Mike Cronin) • ADA pathways for playgrounds (Melissa Battite) • Pickleball Courts (Melissa Battite) The Board may want to discuss/develop their thoughts in addition to those above and prioritize them so that we can communicate this to our Legislators for future earmarks and have a clearer indication of what can be implemented should the earmarks be funded. • Board and Committee Memo—Attached please find an updated memo related to the original memo sent to the Board in July and discussed in September. Mark Sandeen and I were tasked with reviewing the comments provided by the Board, other Board/Committee members and the public; and reporting back to the Select Board with a revised recommendation. Mark and I agreed in most respects with the recomrnendations in the attached memo with the exception of the Police Policy Committee and whether term limits should apply to the Chairs of Boards/Committees or to all members. I have included my comments, Mark will provide his comments directly to the full Board. • Attached please �nd the agenda tracker for Select Board meeting items for the next several weeks. Land Use Health and Development: • Town-Wide Bicycle & Pedestrian Plan— In response to the RFP for the Town-wide Bicycle and Pedestrian Plan, the Town received four qualified applicants. We have selected VHB to develop the plan. Thanks to Ross Morrow, Susan Barrett, and Elaine Celi for their careful review of each proposal. The Transportation Safety Group will act as the proj ect's advisory committee/group and anticipate the proj ect to kick off in Mid-January. • Zoning Multi-Family Housing for MBTA Communities—The Planning Board has been holding public work sessions to develop a zoning overlay district that will permit multi-family housing to comply with new state zoning requirements. The Planning Board will meet next on 1/4/23 to continue the discussion. More info is available at: ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�„��,,,,,,,,,,,,,,�,�,, � � � / � ��� . The Planning Board held a community workshop in October to kick off this effort. The Planning Board is in the process of narrowing down locations and is considering the following areas for the new overlay district: o East Lexington along Massachusetts Ave. o Town Center o Bedford St./Worthen Rd. o Bedford St./Reed St. o Massachusetts Ave./Marrett Rd. o Massachusetts Ave./Pleasant St. o Marrett Rd./Waltham St. o Marrett Rd./Spring St. o Concord Ave./Waltham St. o Bedford St./Hartwell Ave. • Zoning - The following zoning amendments have been submitted for the Annual Town Meeting warrant: o Amending Special Permit Residential Development bylaw to incentivize smaller homes o Add new Village Overlay District to Comply with MBTA Communities Zoning Requirements o Supplemental Inclusionary Zoning Requirement for Village Overlay District o Amend Zoning Map— Central Business District o Modify Action Deadline for Maj or Site Plan Review o Add Provisions for Minor Modifications to Approved Permits o Technical Corrections o Citizen Petition for decrease the maximum residential allowable gross floor area • Tracer Lane Solar—The property owner at 0 Cambridge St./Concord Turnpike submitted an application for a large ground-mounted solar array. The property is currently underdeveloped and the proposal includes removing a large number of trees, access will be from Sherbourne Place in Waltham. The Planning Board's public hearing opened on 12/7/22 and continued to 2/15/23. The proj ect is receiving significant opposition including many from Waltham because the property abuts a Waltham neighborhood. • The scope expansion to include the entire I-95 and Bedford Street interchange in the 25% Design of the Bedford/Hartwell Complete Street Reconstruction was approved by MassDOT's Proj ect Review Committee and a MassDOT Proj ect Manager has been assigned to the proj ect. Currently, we are waiting for the formal notice to proceed. Once that has been forwarded, the Consultants will provide us with an updated proj ect timeline (the proj ect has been on hold until the additional scope of work was approved by MassDOT). HOUSE DOCKET, NO. 5184 FILED ON: 6/15/2022 • • • • • • • • • • • • • • • �• The Commonwealth of Massachusetts PRESENTED BY: Michelle L. Ciccolo To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al Cou�t assembled: The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill: An Act authorizing the town of Lexington to allow remote participation at town meetings. PETITION OF: NAME: DISTRICT/ADDRESS: DATE ADDED: Michelle L. Ciccolo : 1 Sth Middlesex : 6/1 S/2022 : : ...................................................................................................................................................................................................................................................................................................................................................................................................................v.............................................................................................. Cindy F. F�iedman : Fou�th Middlesex : 6/21/2022 1 of 1 HOUSE DOCKET, NO. 5184 FILED ON: 6/15/2022 • • • • • • • • • • • • • • • �• By Ms. Ciccolo of Lexington, a petition (accompanied by bill, House,No. 4876) of Michelle L. Ciccolo and Cindy F. Friedman (by vote of the town) that the town of Lexington be authorized to allow remote participation at town meetings in said town. Election Laws. [Local Approval Received.] The Commonwealth of Massachusetts In the One Hundred and Ninety-Second General Court (2021-2022) An Act authorizing the town of Lexington to allow remote participation at town meetings. Be it enacted by the Senate and House of Representatives in Gene�al Cou�t assembled, and by the authority of the same, as follows: 1 SECTION 1. Notwithstanding any general or special law to the contrary, the Town of 2 Lexington may, by bylaw, permit a representative town meeting to be held through remote 3 participation or a hybrid of in-person and remote participation, including, but not limited to, by 4 means of a video of telephone conferencing platform. All actions taken during a completely 5 remote or hybrid remote town meeting held pursuant to this act shall have the same effect as if 6 the town meeting had been held in person. 7 SECTION 2. In addition to and without limiting the authority of the Lexington select 8 board or moderator under this act or any other general or special law, the select board may 9 declare that a session of town meeting called to be held either entirely in-person or through a 10 hybrid of remote and in-person participation shall be held entirely in a remote participation in the 11 event that, due to an emergency, no suitable town facility is available in the town of Lexington in 12 accordance with the provisions of Section l0A of Chapter 39 of the General Laws. The 1 of 2 13 procedures of said Section l0A of Chapter 39 shall apply to the change to an entirely remote 14 meeting. 2 of 2 HOUSE DOCKET, NO. 1715 FILED ON: 2/10/2021 • • • • • • • • • • • • • • • �• The Commonwealth of Massachusetts PRESENTED BY: Michelle L. Ciccolo To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al Cou�t assembled: The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill: An Act authorizing a development surcharge for community housing in the town of Lexington. PETITION OF: NAME: DISTRICT/ADDRESS: DATE ADDED: Michelle L. Ciccolo : 1 Sth Middlesex : 2/10/2021 : : ...................................................................................................................................................................................................................................................................................................................................................................................................................v.............................................................................................. Cindy F. F�iedman : Fou�th Middlesex : 2/26/2021 : : ...................................................................................................................................................................................................................................................................................................................................................................................................................v.............................................................................................. Michael J. Ba��ett : Thi�d Middlesex : 2/26/2021 1 of 1 HOUSE DOCKET, NO. 1715 FILED ON: 2/10/2021 • • • • • • • • • • • • • • • �• By Ms. Ciccolo of Lexington, a petition (subj ect to Joint Rule 7B) of Michelle L. Ciccolo, Cindy F. Friedman and Michael J. Barrett (by vote of the town) relative to a community housing surcharge in the town of Lexington. Municipalities and Regional Government. The Commonwealth of Massachusetts In the One Hundred and Ninety-Second General Court (2021-2022) An Act authorizing a development surcharge for community housing in the town of Lexington. Be it enacted by the Senate and House of Rep�esentatives in Gene�al Cou�t assembled, and by the autho�ity of the same, as follows: 1 SECTION 1: In order to mitigate the loss of moderate-income housing by the demand for 2 buildable parcels of land, a residential linkage fee, hereafter referred to as "the community 3 housing surcharge" or "the surcharge," shall be added by the Town of Lexington to all new 4 single and two-family residential construction building permits issued by said town on parcels 5 where an existing single- or two-family dwelling has been demolished to create a single 6 buildable lot or multiple buildable lots. 7 SECTION 2: The Select Board of the Town of Lexington shall determine the amount of 8 the community housing surcharge, which shall be applied on a dollars-per-square-foot basis on 9 the certified total gross floor area of the structure or structures permitted by an applicable 10 building permit. The surcharge shall apply only to single-family structures larger than 2,100 11 square feet gross floor area and to two-family structures larger than 4,200 square feet gross floor 1 of 3 12 area. The Select Board shall adjust the rate of the community housing surcharge for inflation 13 annually. 14 SECTION 3: The Town Manager of the Town of Lexington or their designee shall 15 prepare a study every five years to determine the suitability, effect, and amount of the surcharge, 16 and recommend to the Select Board any possible changes necessary to address changing demand 17 for community housing. The Town Manager or their designee shall also prepare and issue an 18 annual report that identifies surcharge receipts; quantifies the attributes of community housing 19 proj ects funded by the community housing surcharge and evaluates the impact of said housing 20 projects. 21 SECTION 4: The Select Board of the Town of Lexington may adopt additional 22 requirements, exemptions, and regulations to implement or enforce said community housing 23 surcharge, consistent with this act. 24 SECTION 5. The building commissioner of the Town of Lexington shall not issue a 25 certificate of occupancy for a building subject to this act before the community housing 26 surcharge required by this act is paid; provided that an applicant for a building permit for a 27 building in which said applicant intends to reside may opt to have the amount of said surcharge 28 added to the property taxes due on said property in lieu of paying the surcharge in advance. If the 29 applicant opts to have the surcharge added to the property taxes in such manner, the Town of 30 Lexington Motion Special Town Meeting 2020-2 2 applicant shall not be required to pay said 31 surcharge until the property is sold to another person; provided further that no interest shall 32 accrue on the amount of the surcharge, and that the amount of the surcharge charge shall be 33 abated by 20%per year from the date of the certificate of occupancy such that the amount of the 2 of 3 34 surcharge will be $0 as of the date that is five years from the date the certificate of occupancy is 3 5 issued. 36 SECTION 6: All surcharges received pursuant to this act shall be deposited into the 3 7 Town of Lexington Affordable Housing Capital Stabilization Fund. 3 8 SECTION 7: For the purposes of this act, "community housing" shall mean as defined 39 under section 2 of chapter 44B of the General Laws. 40 SECTION 8: This act shall take effect upon its passage. 3 of 3 HOUSE DOCKET, NO.4208 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• The Commonwealth of Massachusetts PRESENTED BY: Michelle L. Ciccolo and Cindy F. Friedman To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al Cou�t assembled: The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill: An Act authorizing the town of Lexington to establish transit improvement districts. PETITION OF: NAME: DISTRICT/ADDRESS: DATE ADDED: Michelle L. Ciccolo : 15th Middlesex : S/S/2021 : : ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Cindy F. F�iedman : Fou�th Middlesex : S/5/2021 : : ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Michael J. Ba��ett : Thi�d Middlesex : 9/1/2021 1 of 1 HOUSE DOCKET, NO.4208 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• By Representative Ciccolo of Lexington and Senator Friedman, a joint petition (accompanied by bill, House, No. 3 892) of Michelle L. Ciccolo and Cindy F. Friedman (by vote of the town) that the town of Lexington be authorized to establish transit improvement districts. Municipalities and Regional Government. [Local Approval Received.] The Commonwealth of Massachusetts In the One Hundred and Ninety-Second General Court (2021-2022) An Act authorizing the town of Lexington to establish transit improvement districts. Be it enacted by the Senate and House of Representatives in Gene�al Cou�t assembled, and by the authority of the same, as follows: 1 SECTION 1. Definitions. For the purposes of this act, the following words shall, unless 2 the context clearly requires otherwise, have the following meanings: 3 "Fee", a payment for services or improvements within a TID. 4 "Lead municipality", the municipality exercising managerial control over the TID, as 5 designated by the group of municipalities participating in the establishment of a TID, provided 6 that each participating municipality be independently authorized to establish a TID. 7 "Municipal executive body", the mayor or city manager in a city or the Select Board, 8 town manager, or town administrator in a town. 9 "Municipal legislative body", the city council or board of alderman in a city or the town 10 meeting in a town. 1 of 11 11 "Partners", the businesses, entities, municipalities, districts, regional entities, and state 12 agencies participating in a TID. 13 "Program plan", a statement of ineans and obj ectives for providing the capital, 14 operational facilities, and resources to improve transit, transportation, and quality of life within a 15 TID. 16 "TID", a transit improvement district formed pursuant to this chapter, which is a 17 specified area within Lexington that shall consist of 2 or more parcels or lots of land, whether or 18 not contiguous, or 2 or more buildings or structures, whether or not adj acent, on 2 or more 19 parcels of land; provided, that the total area of all TIDs within Lexington shall not exceed 25 per 20 cent of the total area of Lexington. 21 "Transit improvement program" a transit proj ect that implements transit improvements 22 upon existing transportation services within a TID. 23 SECTION 2. Program Plan & TID Adoption Requirements 24 (a) Prior to establishing a TID, Lexington shall develop a program plan describing said 25 TID's means and objectives. At a minimum, the program plan shall include: 26 (1) a financial plan that describes the costs and sources of revenue required to establish 27 transit improvement programs within a TID, including cost estimates for the transit improvement 28 programs, the amount of indebtedness, if any, to be incurred, and any sources of anticipated 29 capital; provided, that the financial plan's cost estimates may include any of the following types 30 of costs: (i) administrative costs, including any reasonable charges for the time spent by town 31 employees in connection with the implementation of a transit improvement program and for 2of11 32 committing the assessment, collections of fees and payment enforcement; (ii) capital costs, 33 including the costs of the construction of public works or improvements, new buildings, 34 structures and fixtures, the demolition, alteration, remodeling, repair or reconstruction of existing 3 5 buildings, structures or fixtures, the acquisition of equipment, or the grading and clearing of 36 land; (iii) discretionary costs, including any payments made by a municipal entity that, in its 3 7 discretion, are necessary for the creation of TID or the implementation of a transit improvement 3 8 program; (iv) financing costs, including all interest paid to holders of evidences of indebtedness 39 issued to pay for transit improvement program costs and any premium paid over the principal 40 amount of that indebtedness because of the redemption of the obligations before maturity; (v) 41 information costs, including any costs associated with promoting and advertising the transit 42 improvement programs, providing public safety information, disseminating transit schedules, or 43 providing other forms of information necessary to the transit operations of a TID; (vi) 44 management costs, including costs incurred by establishing and maintaining TID administrative 45 and managerial support and other services, as necessary or appropriate, to provide transit 46 improvement programs; or(vii)professional service costs, including any costs incurred for 47 consultants, planning, engineering, architectural, or legal advice, or other services related to 48 providing transit improvement programs; 49 (2) a list of the necessary capital and operational resources to be procured and public 50 facilities, if any, to be constructed; 51 (3) identification of the use, if any, of private property for transit improvement programs; 52 (4) identification of the municipal department responsible for administering the transit 5 3 improvement programs; provided, that for a program involving a TID consisting of more than 1 3of11 54 municipality, the program plan shall designate a lead municipality responsible for managing the 5 5 program; 56 (5) a proposed management and operational plan regarding transit service delivery within 57 the TID, which may include contracting for transit service management with an existing regional 58 transit authority, a transportation management association, or a private service entity; 59 (6) the duration of any transit improvement programs, which shall be a minimum of 3 60 years and shall not exceed 6 years after the transit service start date; 61 (7) a list of the entities participating as partners in a transit improvement program; 62 (8) the means for setting policy and making decisions related to the transit improvement 63 program; 64 (9) the target start date for the collection of funds and initiation of transit service within 6 S the TID; 66 (10) a careful consideration of how the TID can fill public transportation gaps not 67 currently provided by publicly accessible local, regional, or state transit services; 68 (11) a proposal for communication and collaboration between Lexington, any other 69 municipality involved in establishing the TID, any regional transit authorities and transportation 70 management associations with relevant jurisdiction, the surrounding business community and 71 housing providers, and the Massachusetts department of transportation. 72 (b) The Select Board shall hold a public meeting to consider the merits of the program 73 plan, prior to its submittal for adoption. 4 of 11 74 (c) A separate program plan shall be adopted for each proposed TID. The program plan 75 shall be adopted at the same time as the TID, as part of the TID adoption proceedings pursuant to 76 subsection (d) of this section or, if at a different time, in the same manner as the adoption of the 77 TID, with the same requirements of subsection (d). Once adopted, a program plan shall only be 78 substantially altered or amended after meeting the same requirements for adoption. 79 (d) Lexington may, after the development of a program plan and a public meeting on the 80 merits of said plan pursuant to subsections (a) and(b), establish a TID, as defined in section 1, 81 within the boundaries of Lexington by: 82 (1) a maj ority vote of Town Meeting; provided, that Town Meeting finds that the 83 establishment of the TID is in the public interest; and 84 (2) a vote of the property owners subj ect to the fee provided for in section 5 within said 85 TID, where a minimum of 51 per cent of property owners shall be required to vote in the 86 affirmative and said voters casting ballots in the affirmative shall constitute at least 51 per cent of 87 the total assessed value of land of fee-paying properties in said TID; provided, that ballots for 8 8 such vote shall be sent by certified mail to each property owner in accordance with the mailing 89 address officially on file with the municipal assessor. 90 Nothing in this section shall prevent a TID from including more than one municipality; 91 provided, however, that each participating municipality shall be duly authorized by special 92 legislation to establish a TID. If any of the municipalities considering establishment of a TID fail 93 to meet the requirements under paragraphs (1) and (2) of this subsection, the TID shall not be 94 established. Further, nothing in this section shall preclude Lexington from entering into an 95 agreement pursuant to section 4A of chapter 40 with any other municipality to provide Sof11 96 transportation-related services, whether or not such municipality is authorized to establish or 97 participate in a TID. 98 (e) Any vote by Town Meeting under paragraph (1) of subsection (d) of this section shall 99 include: 100 (1) a declaration that management authority over a TID rests with the Select Board or, 101 where more than one municipality is establishing a TID, the municipal executive body of the 102 lead municipality; 103 (2) a designation of the municipal department under whose authority funds may be 104 expended under section 5; provided, that said designation shall reference the applicable program 105 plan and require that all funds be spent in a manner consistent with said plan; 106 (3) a statement describing the methodology used for the calculation of any proposed 107 transit improvement fees pursuant to section 5; 108 (4) a designation of the source of the municipal matching funds and an authorization for 109 the appropriation of said funds.; and 110 (5) a designation, if the transit improvement program is in a TID involving more than 1 111 municipality, of which municipality shall be the lead municipality for the purposes of managing 112 said transit improvement program. 113 SECTION 3. At any time after the establishment of a TID pursuant to section 2, the 114 district boundaries may be amended by an affirmative vote of Town Meeting or, if the TID 115 involves more than one municipality, an affirmative vote of the municipal legislative body of 116 each participating municipality. 6of11 117 SECTION 4. The rights and powers of a TID shall include: developing, managing, and 118 maintaining transit improvement programs; establishing and collecting fees pursuant to section 119 5; leasing, owning, acquiring, or optioning real property; undertaking collections and 120 enforcement of fines associated with the collection of fees; providing planning and design 121 services; formulating a fee structure; accumulating interest; incurring costs or indebtedness; 122 entering into contracts; suing and being sued; employing legal and accounting services; 123 undertaking planning, feasibility and market analyses; developing common marketing and 124 promotional activities; or engaging in other supplemental services or programs that would further 125 the purposes of this chapter. 126 SECTION 5. (a) A transit improvement fee may be collected and used solely to fund 127 items to further the goals identi�ed and approved in a TID program plan and spent in accordance 128 with the provisions of this act. The transit improvement fee shall be determined by a formula 129 consisting of any combination of the following: 130 (1) different fee levels for varying classifications of real property; 131 (2) a fee based on a percentage of the assessed value provided that the fee cannot exceed 132 5 per cent of the existing annual tax assessment; 13 3 (3) a fee per employee; 134 (4) a fee per parking space on the site; 135 (5) a fee per single occupancy vehicle (SOV) trip generated to the site under its current or 136 anticipated use; 137 (6) a fee per residential unit within a multifamily parcel; 7of11 13 8 (7) a fee for service as may be designed to accommodate a specific user or entity; or 139 (8) any other formula that meets the objectives of the TID. 140 (b) A TID may, in the establishment of a fee structure, elect to exempt any or all of the 141 following property types: 142 (1) residential dwellings, whether or not they are owner occupied, provided they do not 143 exceed 3 residential units in the same structure; 144 (2) small commercial properties of up to 5,000 gross square feet per building; or 145 (3) agricultural properties. 146 (c) The collector-treasurer of the Town of Lexington, is hereby authorized to collect 147 transit improvement fees and disburse the funds to the duly authorized and designated municipal 148 department identified under subsection (c) of section 2. If the TID contains more than one 149 municipality, it shall be the responsibility of the collector-treasurer in each municipality to 150 collect the fee and remit to the lead community. The collector-treasurer of each participating 151 municipality is authorized to levy fines for non-payment of fees, and if necessary, to pursue 152 appropriate legal action for said enforcement. The collector-treasurer shall disburse revenues to 15 3 the designated municipal department within 60 days of the collection of transit improvement 154 fees, without the need for further appropriation by Town Meeting. 155 (d) Following establishment of a TID, all fees billed by or on behalf of a TID and unpaid 156 by the obligor after 60 days from the date of billing shall become a lien in favor of Lexington on 157 the real property of the obligor in an amount sufficient to satisfy all unpaid fees, which shall have 15 8 priority over all other liens except municipal liens and mortgages of record prior to the recording 8of11 159 of a notice of lien, if notice of the lien is duly recorded by Lexington in the appropriate registry 160 of deeds or land court registry district. 161 (e)Notwithstanding any general or special law to the contrary, transit improvement fees 162 collected by Lexington under this act shall not be deemed to be part of Lexington's regular levy 163 collections and shall not be subject to the requirements of section 21C of chapter 59. 164 SECTION 6. (a) A property owner subj ect to an exemption pursuant to clause Third or 165 clause Eleventh of section 5 of chapter 59 shall not be subject to the fee provided for in section 166 5; provided however, that such property owner shall have all the rights and privileges as any 167 other property owner pursuant to this chapter if such property owner participates in the voluntary 168 payment program set forth in subsection (b). 169 (b) A property owner of property located within a TID and subj ect to an exemption in 170 clause Third or clause Eleventh of section 5 of chapter 59 may enter into an agreement with the 171 Select Board for voluntary payments to Lexington for the purposes of this chapter or, if the TID 172 involves more than one municipality, the municipal executive body for the lead municipality. 173 The TID shall establish the amount of and terms of such payment agreement based on 174 factors that include but are not limited to: (i) the assessed value of the real property; (ii) 175 community benefits provided by the property owner such as the property owner's contribution to 176 transportation goals and programs of the TID; (iii) the total assets of the property owner, 177 including but not limited to: land, buildings and equipment; and (iv) total annual revenues. 178 SECTION 7. Lexington, or, if the TID involves more than one municipality, the group of 179 municipalities participating in the establishment of a TID shall provide a minimum of 20 per cent 180 of the TID's program costs from funds not generated by the fees authorized under section 5. The 9of11 181 Massachusetts department of transportation shall provide 25 per cent in matching funds, subj ect 182 to appropriation. Users of the new transit improvement program shall be required to pay a fee for 183 service, which shall, in the aggregate, be no more than 5 per cent of the total program costs. 184 Property owners located within a TID shall provide a minimum of 25 per cent of the transit 185 improvement program costs. 186 SECTION 8. The Select Board or, if the TID involves more than one municipality, the 187 municipal executive body of the lead municipality, shall conduct a review of the program plan 12 188 months prior to the completion of the duration of the transit improvement programs within a TID 189 to determine if the program is desired to be continued, and if so, complete a program assessment 190 that includes a review of the anticipated costs to continue said service. If continuance is sought, a 191 public hearing shall be conducted on the TID's desire to continue service and a renewal of the 192 authorization shall be approved by Town Meeting in a manner consistent with the authorization 193 set forth in section 2. 194 SECTION 9. A TID may be dissolved by petition to the Select Board and a subsequent 195 decision by Town Meeting to authorize dissolution, or a TID may be dissolved upon request by 196 the Town Manager for a dissolution vote by Town Meeting. If the TID involves more than one 197 municipality, said petition or request must be made in the lead municipality. 198 In order to be considered by Town Meeting, a petition to dissolve a TID shall contain the 199 signatures of the fee-paying property owners whose properties represent at least 51 per cent of 200 the total assessed value within the TID and at least 51 per cent of the fee-paying property owners 201 within the TID. 10 of 11 202 The Select Board shall hold a public hearing within 30 days of receipt of a completed 203 dissolution petition. 204 Following the public hearing, the Select Board shall then refer the matter to Town 205 Meeting which by vote of a maj ority may then determine the TID dissolved; provided, however, 206 that no TID shall be dissolved until it has satisfied or paid in full all of its outstanding 207 indebtedness, obligations, and liabilities, or until funds are on deposit and available therefor, or 208 until a repayment schedule has been formulated and municipally approved therefor. The TID 209 shall be prohibited from incurring any new or increased financial obligations after its dissolution. 210 Upon the dissolution of a TID, any remaining revenues derived from the sale of assets 211 acquired with fees collected shall be refunded to the property owners in the TID in which fees 212 were charged by applying the same formula used to calculate the fee in the fiscal year in which 213 the TID is dissolved. 214 In the event Lexington desires to withdraw from a TID involving more than one 215 municipality, it may, by petition containing the signatures of the fee-paying owners whose 216 properties represent at least 51 per cent of the assessed value within the TID and at least 51 per 217 cent of the fee-paying property owners within the district, seek a dissolution vote from Town 218 Meeting. If Lexington is not the lead municipality, upon such approval from Town Meeting, 219 Lexington shall then also receive an affirmative vote of the lead municipality's legislative body, 220 in order to effectuate the withdrawal. 11 of 11 HOUSE DOCKET, NO.4209 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• The Commonwealth of Massachusetts PRESENTED BY: Michelle L. Ciccolo To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al Cou�t assembled: The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill: An Act authorizing the town of Lexington to adopt and enforce local regulations restricting new fossil fuel infrastructure in certain construction. PETITION OF: NAME: DISTRICT/ADDRESS: DATE ADDED: Michelle L. Ciccolo : 1 Sth Middlesex : S/S/2021 : : ...................................................................................................................................................................................................................................................................................................................................................................................................................v.............................................................................................. Cindy F. F�iedman : Fou�th Middlesex : S/26/2021 1 of 1 HOUSE DOCKET, NO.4209 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• By Ms. Ciccolo of Lexington, a petition (accompanied by bill, House,No. 3893) of Michelle L. Ciccolo and Cindy F. Friedman (by vote of the town) that the town of Lexington be authorized to adopt and enforce local regulations restricting new fossil fuel infrastructure in certain construction. Municipalities and Regional Government. [Local Approval Received.] The Commonwealth of Massachusetts In the One Hundred and Ninety-Second General Court (2021-2022) An Act authorizing the town of Lexington to adopt and enforce local regulations restricting new fossil fuel infrastructure in certain construction. Be it enacted by the Senate and House of Rep�esentatives in Gene�al Cou�t assembled, and by the authority of the sajne, as follows: 1 SECTION 1. Notwithstanding chapter 40A, section 13 of chapter 142, and chapter 164 of 2 the General Laws, the State Building Code, the Fuel and Gas Code, or any other general or 3 special law or regulation to the contrary, the Town of Lexington is hereby authorized to adopt 4 and further amend general or zoning bylaws that restrict new building construction or maj or 5 renovation proj ects that do not qualify as fossil fuel-free. 6 SECTION 2. Notwithstanding section 7 of chapter 40A of the General Laws, or any other 7 general or special law or regulation to the contrary, the Building Commissioner of the town of 8 Lexington, or their designee, shall be authorized to enforce restrictions on new building 9 construction and maj or renovation proj ects that do not qualify as fossil fuel-free, including 10 through the withholding or conditioning of building permits. 1 of 7 11 SECTION 3. As used in this act, the term "fossil fuel-free" shall mean new building 12 construction or maj or renovation that results in an entire building or an entire condominium unit 13 that does not utilize coal, oil, natural gas other fuel hydrocarbons (including synthetic 14 equivalents), or other fossil fuels in support of its operation after construction. 15 SECTION 4. This act shall take effect upon its passage. Any bylaw previously approved 16 by the Lexington Town Meeting consistent with Sections 1 through 3 of this Act, including, 17 without limitation Chapter 106 of the Code of the Town of Lexington as enacted by the 2021 18 Lexington Town Meeting, is hereby ratified. 19 SECTION 5. If any provision or section of this act is invalidated, the remainder shall 20 survive in full force and effect. And further, that the Code of the Town of Lexington be 21 amended by adding a new Chapter 106, "Regulating Fossil Fuel Infrastructure in Buildings", as 22 follows: 23 REGULATING FOSSIL FUEL INFRASTRUCTURE IN BUILDINGS 24 Section 1. Purpose 25 This Bylaw is adopted by the Town of Lexington to protect health, safety, and the natural 26 environment and reduce air pollution and greenhouse gas emissions, which causes climate 27 change, thereby threatening the Town and its inhabitants. 28 Section 2. Definitions 29 "Effective Date" shall mean December 1, 2022, or six months following the date by 30 which the Town is authorized by the Massachusetts General Court to regulate fossil fuel 31 infrastructure, whichever is later. 2 of 7 32 "New Building" shall mean a new building or new accessory building, as defined in the 33 Lexington Zoning Bylaw, Chapter 135 of the Code of the Town of Lexington, associated with a 34 building permit application filed on or after the Effective Date. 35 "On-Site Fossil Fuel Infrastructure" shall mean piping for fuel gas, fuel oil, or other fuel 36 hydrocarbons, including synthetic equivalents, that is in a building, in connection with a 3 7 building, or otherwise within the property lines of a premises, extending from a supply tank or 3 8 from the point of delivery behind a gas meter or the customer-side of a gas meter. 3 9 "Maj or Renovation" shall mean a proj ect associated with a valid building permit 40 application filed on or after the Effective Date of this article that: 41 for existing structures regulated by the current edition of the International Residential 42 Code as amended by 780 CMR 51: Massachusetts Residential Code, includes the reconfiguration 43 of space and/or building systems, in which the Work Area, not including any added space, is 44 more than 75% of the Gross Floor Area of the principal dwelling, as defined in the Lexington 45 Zoning Bylaw, prior to the proj ect; and 46 for existing structures regulated by the current edition of the International Building Code 47 as amended by 780 CMR 34: Massachusetts Commercial Code, includes the reconfiguration of 48 space and/or building systems, in which the Work Area, not including any added space, is more 49 than 50% of the building floor area prior to the project, as defined by the Massachusetts Building 50 Code. 51 "Work Area" shall mean the portions of a building affected by renovations for the 52 reconfiguration of space or building systems, as shown in the drawings included with a building 53 permit application. Areas consisting of only repairs, refinishing, or incidental work not 3 of 7 54 associated with the renovations or reconfiguration for which a building permit is required are 5 5 excluded from the Work Area. 56 Section 3. Applicability 57 This Chapter shall apply to all building permit applications for New Buildings and Major 58 Renovations proposed to be located in whole or in part within the Town, except that this Chapter 5 9 shall not apply to: 60 A. utility service piping connecting the grid to a meter, or to a gas meter itself; 61 B. piping required to: 62 i. fuel backup electrical generators, indoor or outdoor cooking appliances, indoor or 63 outdoor fireplaces or fire features, or appliances for outdoor heating; or 64 11. produce potable or domestic hot water from centralized hot water systems in 65 commercial buildings with building floor areas of at least 10,000 square feet, provided that the 66 Engineer of Record certifies that no commercially available electric hot water heater exists that 67 could meet the required hot water demand for less than 150% of installation or operational costs, 68 compared to a conventional fossil fuel hot water system; 69 C. the extension or modification of heating systems via HVAC system modification, 70 or modification of radiator, steam, or hot water piping, provided new fossil fuel piping is not 71 installed; 72 D. life science buildings, research laboratories for scientific or medical research or 73 medical offices regulated by the Massachusetts Department of Public Health as a healthcare 74 facility; or 4 of 7 75 E. repairs of any existing portions of a fuel piping system deemed unsafe or 76 dangerous by the Plumbing and Gas Fitting Inspector. 77 Section 4. Enforcement 78 A. On and after the Effective Date, no building permit shall be issued by the Town 79 for the construction of New Buildings or Maj or Renovations that include the installation of new 80 On-Site Fossil Fuel Infrastructure subj ect to this Chapter. 81 B. The Town Manager, or their designee, shall publish and present an annual report 82 to the Select Board quantifying the number and location of building permit applications for new 83 and major renovation projects exceeding 50% of the original gross floor area of the principal 84 dwelling; the number of new and maj or renovation proj ects requesting a waiver from this 85 Chapter, the disposition of those waivers, the reasons for granting or denying those waivers and 86 the square footage of each project for which a waiver is granted. 87 C. The Select Board may adopt additional requirements, exemption, and regulations 88 to implement or enforce said new fossil fuel infrastructure restrictions in major construction, 89 consistent with this Chapter. 90 Section 5. Waivers 91 A. The Building Commissioner may grant a waiver from the requirements of this 92 Chapter in the event that compliance with the provisions of this Chapter makes a proj ect 93 financially infeasible or impractical to implement. Compliance with this Chapter may be 94 considered infeasible if, without limitation: 5 of 7 95 i. as a result of factors beyond the control of the proponent, the additional cost of 96 the proj ect over the long term, including any available subsidies, would make the proj ect 97 commercially unviable; or 98 11. technological or other factors would make the project unsuitable for its intended 99 purpose. 100 B. Waivers from compliance with this Chapter may be subject to reasonable 101 conditions. Where possible, waivers shall be issued for specific portions of a proj ect that are 102 financially infeasible or impractical to implement under the requirements of this Chapter, rather 103 than entire proj ects. 104 C. Waiver requests shall be supported by a detailed cost comparison, including 105 available rebates and credits. A waiver request may be made at any time and may be based upon 106 submission of conceptual plans. 107 D. In considering a request for a waiver, the Building Commissioner may consider as 108 a factor the requesting party's status as a non-profit or government-sponsored affordable housing 109 entity. 110 E. The Building Commissioner's decision with respect to the granting of a waiver, 111 the scope thereof, and any conditions imposed by a waiver, shall be appealable to the Select 112 Board, or its designee, within thirty (30) days in accordance with policies established by the 113 Select Board. 6 of 7 114 F. The Select Board shall, prior to the Effective Date issue, and may thereafter 115 amend, guidance regarding the process for requesting and granting waivers, and describing 116 reasonable conditions that may be placed on a waiver. 117 Section 6. Appeals 118 The Select Board, or its designee, shall hear appeals from decisions of the Building 119 Commissioner under this Chapter. 7 of 7 HOUSE DOCKET, NO.4207 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• The Commonwealth of Massachusetts PRESENTED BY: Michelle L. Ciccolo To the Hono�able Senate and House of Rep�esentatives of the Commonwealth of Massachusetts in Gene�al Cou�t assembled: The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill: An Act to establish a surcharge on specific commercial development activities for the purpose of funding the creation of community housing. PETITION OF: NAME: DISTRICT/ADDRESS: DATE ADDED: Michelle L. Ciccolo : 1 Sth Middlesex : S/5/2021 : : ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Cindy F. F�iedman : Fou�th Middlesex : 7/6/2021 .....................................................................................................................................................................................................:...............................................................................................................................................................................................................:............................................................................................. Michael J. Ba��ett : Thi�d Middlesex : 2/1/2022 1 of 1 HOUSE DOCKET, NO.4207 FILED ON: 5/5/2021 • • • • • • • • • • • • • • • �• By Ms. Ciccolo of Lexington, a petition (accompanied by bill, House,No. 3 891) of Michelle L. Ciccolo (by vote of the town) that the town of Lexington be authorized to establish a commercial linkage fee to certain commercial construction building permits issued by said town for the purpose of affordable housing. Housing. [Local Approval Received.] The Commonwealth of Massachusetts In the One Hundred and Ninety-Second General Court (2021-2022) An Act to establish a surcharge on specific commercial development activities for the purpose of funding the creation of community housing. Be it enacted by the Senate and House of Rep�esentatives in Gene�al Cou�t assembled, and by the authority of the sajne, as follows: 1 SECTION 1: In order to mitigate the impact of the increased demand for housing 2 generated by employees of new commercial development wanting to live within Lexington, a 3 commercial linkage fee, hereafter referred to as "the community housing surcharge" or "the 4 surcharge," shall be added by the Town of Lexington to all commercial construction building 5 permits issued by said toWn for non-municipal structures with a gross floor area more than thirty 6 thousand (30,000) square feet. The surcharge shall apply only to the floor area of new 7 construction or modification to existing structures in excess of thirty thousand (30,000) square 8 feet ("excess gross floor area"). For building permits that authorize modification of existing 9 structures, the building commissioner of the Town of Lexington shall determine the applicable 10 excess gross floor area. If the building permit authorizes both commercial and residential uses, 1 of 3 11 the square footage of the structure dedicated to residential use shall not be included in the 12 calculation of excess gross floor area for purposes of this Act. 13 SECTION 2: The Select Board of the Town of Lexington shall determine the amount of 14 the community housing surcharge, which shall be applied on a dollars-per-square-foot basis on 15 the certified total excess gross floor area of the structure or structures permitted by an applicable 16 building permit. The Select Board shall prepare a study to determine the initial surcharge rate 17 range and shall set an initial surcharge rate within twelve (12) months of the effective date of this 18 act. The Select Board or its designee shall adjust the rate of the surcharge annually for inflation. 19 SECTION 3: The Town Manager of the Town of Lexington or their designee shall 20 prepare a study every five (5) years to determine the suitability, effect, and amount of the 21 surcharge, and recommend to the Select Board any possible changes necessary to address 22 changing demand for community housing. The Town Manager or their designee shall also 23 prepare and issue an annual report that identifies surcharge receipts, quantifies the attributes of 24 community housing proj ects funded by the community housing surcharge, and evaluates the 25 impact of said housing proj ects. 26 SECTION 4: The Select Board of the Town of Lexington may adopt additional 27 requirements, exemptions, and regulations to implement or enforce said community housing 28 surcharge, consistent with this act. 29 SECTION 5. The community housing surcharge required by this act must be paid in three 30 (3) equal installments whose amounts shall be determined at the time of levy, with one payment 31 required per annum. The building commissioner of the Town of Lexington shall not issue a 32 certificate of occupancy Town of Lexington for real property subject to this act before the first 2 of 3 33 installment of the community housing surcharge has been paid. The second and third 34 installments must be paid annually on the anniversary of the first payment, or the next business 3 5 day if that date falls on a weekend or federal, state, or local holiday. The building commissioner 36 of the Town of Lexington shall levy fines for development that is not in compliance with the 37 provisions of this act, and shall consider each day of noncompliance as a separate offense. 3 8 SECTION 6: All surcharges and fines received pursuant to this act shall be deposited into 3 9 the Town of Lexington Affordable Housing Capital Stabilization Fund or an affordable housing 40 trust established by the Town pursuant to section SSC of chapter 44 of the General Laws or any 41 special act. 42 SECTION 7: For the purposes of this act, "community housing" shall mean as defined 43 under section 2 of chapter 44B of the General Laws. 44 SECTION 8: This act shall take effect upon its passage. 3 of 3 I ���'���"� �� � � ��r ,' �� • ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager Mark Sandeen, Select Board DATE: October 13, 2022 Updated 12/29/2022 RE: Board and Committee Recommendations—Follow-Up to July 18, 2022 Memorandum As a follow-up to the July 18, 2022 memorandum recommending dissolving or modifying the appointing authority of a number of different Boards and Committees, attached please find a revised recommendation based on the input received at the September 12, 2022 Board meeting. Please note that the Select Board had requested that I work with Select Board member Mark Sandeen on finalizing a recommendation to the Select Board. Mark and I agree with the exception of the Police Policy Manual Committee and the term limit issue. On both of these issues, and I have provided my comments relative to my position and Mark will provide his separately, so that the Select Board could consider both points of view. The recommendation now includes one change in appointing authority, reducing the overall number of Boards and Committees from 70 to 57 over a period of years as follows (please note some of these may have already been dissolved, but to be consistent with the original memo noted above, I have included all of the Committees): Chan�e in Appointin�Authority: _� ._ . • Keeper of the Lockup— This has traditionally been the Chief of Police and is appointed by the Select Board under MGL Ch. 40, §35. Town Counsel has provided an opinion that this may be delegated to the Town Manager. Since the Town Manager appoints the Chief of Police, I am recommending the Select Board permanently delegate this appointing authority to the Town Manager. Town Counsel has provided an opinion (attached) that no action is actually required from the Select Board, that the Town Manager should be considered the appointing authority for this position. Dissolve in 2023 (highli�hted in yellow on the attachment�: • Center Streetscape Design Review Ad Hoc Committee • Comprehensive Plan Advisory Committee (Planning Board) • Grain Mill Alley Steering Committee 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 • HATS Development of Regional Impact Committee • HATS Environmental Subcommittee • Mental Health Task Force • Police Policy Manual Committee* • Stone Building Feasibility/Re-Use Committee * On the Police Policy Manual Committee: Jim Malloy— On the Police Policy Manual Com�nittee— This was c�eated befo�e we had an acc�edited police agency. The policy manual now inco�po�ates the best rnanagement p�actices fo�police agencies and we can't vee�f�om the policies that a�e�equi�ed to be acc�edited without�isking losing the acc�editatio�status, so even if we had a committee, they would not be able to �ecommend policies that could jeopa�dize ou�acc�editation status. At the same time, we'�e going to have additional �equi�eynents at some point f�ojn the POST Commission (when they p�omulgate them) that also will not p�ovide g�eate�local flexibility. All of the policies in the Police Depa�tjnent a�e app�oved by the Town Manage� (because we have what is �efe��ed to as a "weak chief") and I would neve�adopt a policy �ecommended by a Committee that would jeopa�dize o��un cont�a�y to the acc�editation policies. My unde�standing is that the�e have been no �cembe�s of this Committee si�ce 2016. Ma�k Sandeen favo�s �etaining the Police Policy Comrnittee and will p�esent his �ecommendation to the Boa�d di�ectly. 2023 (hi�hli,�hted in salmon on the attachment�: • Condominium Conversion Board (Would require ATM Vote in 2023) • Special Permit Residential Development Zoning Bylaw Amendment Committee • Affordable Housing Trust Study Committee Ad Hoc 2025 and beyond (hl�_�,�hted in blue on the attachment�: • Lexington Housing Assistance Board (if a replacement entity is established this could be 2024) • Semiquincentennial Commission (Lex250) The above changes would have the following overall impact: Current Proposed Elected 3 3 Select Board 43 32 Town Manager 11 12 Multiple/other 13 10 Total 70 57 Dissolve Additional Considerations: There appeared to be support for the following items, any additional comments that I have from the July 18, 2022 memorandum are included in italics below. 1. Onboarding • Consider requiring applicants to attend meetings before appointment. There have been occasions where members apply, are appointed and later realize that the meeting time doesn't work for them or the committee wasn't what they expected. • Consider more OML, Ethics, DEI and other related trainings. Many of these trainings could be recorded and posted to the website for future viewing. Current board/committee members communicated through the survey that they would like to learn more about how the Town functions. I am �ecomynending that we offe�qua�te�ly t�aining th�ough ou� Town Counsel and Chief Equity Of�ce�. • Include the committee charge in the appointment letter because many members have never read or familiarized themselves with their charge. They may help new members understand their role. 2. Term limits � Consider implementing term limits for chairs only. This recommendation is driven by the non- elected board and committee members' survey responses, feedback from Town staff, and other communities. Board and committee members who completed the survey proposed a 2 or 3-year term limit for chairs. This provides the opportunity for other members to share their ideas and gain experience in a new role. I am �ecommending that the Boa�d adopt a two yea�te�m limit fo� Chai�s and that it be implernented�et�oactively (othe�wise it wouldn't affect a change fo� app�oximately S-6 yea�s). This is consistent with the Select Boa�d Chai�'s te�m as Chai�. Ma�k favo�s establishing a te�m lirnit fo�rnembe�s. Jim Malloy— On the Chai�vs. Membe�te�m limit—Ma�k favo�s a te�m limit fo�membe�s, instead of the Chai�. I believe that there is a good�eason to allow�nernbe�s to se�~ve a longe�pe�iod, especially on so�ne Boa�ds and Cornmittees whe�e technical skills and histo�ical knowledge do play a �ole in thei�ability to se�ve (i.e. Conse�vation Commission). I do think a te�rn lirnit fo� Chai�s of two yea�s makes sense and is consistent with the Select Boa�d's own p�actices, but if the Select Boa�d opts to add a te�m limit fo�membe�s, I believe it should be eithe� 10 0�1 S yea�s so that we do continue to gain f�om technical expe�tise and histo�ical pe�spective. Ma�k Sandeen will p�ovide his �ecornrnendation to the Boa�d di�ectly. 3. Charges • As we hire new professional staff, the charge of many of these boards and committees may need to be reviewed and/or updated. The Town should also develop a policy or timeline for reviewing board and committee charges. This could be done annually or every two years. Reviewing charges will remind current members of what their charge is so they don't expand their reach. I�ecoYnynend the Boa�d conside�establishing a sub-g�oup of the Select Boa�d (2 inejnbe�s) that unde�takes a �eview of 11 Boa�ds/Cornmittees pe�yea�, alphabetically, and �epo�t back to the full Boa�d with �ecommendations. This would have the Boa�d�eviewing each of these Boa�d/Committee cha�ges eve�y�ve yea�s (if the Boa�d�educes to 56 Boa�ds/Cominittees as �ecommended, this would be 11-11-11-11-12� which is a �nanageable wo�k load fo�the Select Boa�d and develops a cycle fo��eview. • Consider de�ning the role and responsibilities of the Chair in the charge. This could be accoYnplished in the fi�st yea�as it should be sta�da�dized th�oughout all Boa�ds and CoYn�c i ttees. For background purposes, the July 18, 2022 memo is appended hereto. Once the Board has had an opportunity to review this memo, I recommend adding it to an agenda in the near-term future to consider action on those items recommended for 2022 and 2023 as appropriate as some 2023 action items may require Town Meeting action in 2023. Should you have any questions please let me know. 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Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager Kat Labrecque, Budget Officer DATE: July 18, 2022 RE: Boards & Committees For several years, the Select Board has discussed reducing the number of Committees that exist and/or making changes to appointing authority to facilitate the appointment process. I am attaching the listing of Committees, the Committee's legal basis, current Appointing Authority and recommendation on each Committee. This memo is meant to be provocative in the sense that its goal is to initiate the discussion amongst the Board members on potential changes to Committees. Additional recommendations are provided by Kat Labrecque while she was the Management Analyst. In summary, the Town currently has 70 Committees some of which are not functioning, the current appointing authority and proposed appointing authority as well as recommendations for dissolving Committees is as follows: Current Proposed Elected 3 3 Select Board 43 10 Town Manager 11 30 Multiple/other 13 13 Total 70 56 Dissolve For those Boards/Committees that I have included for the appointing authority to be changed from the Select Board to the Town Manager, these are administrative Boards/Committees and not policy setting or adjudicatory Boards/Committees and/or they have no legal restriction on whom the appointing authority that is required. Elected Committees: The Town has three elected Boards/Committees, the Select Board, School Committee and Planning Board. No changes are proposed. 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 Appointed Committees (by the Select Board�: The following Committees are currently appointed by the Select Board, with those being recommended for a change in appointing authority so noted: • Affordable Housing Trust Study Committee—Dissolve after all work is completed and minutes are up-to-date. • Battle Road Scenic Byway Committee—The creation of this Committee is by MOA with the Select Board making the appointments. This is not a policy making body as per the MOA, but an administrative body and the appointing authority could be changed to the Town Manager. • Bicycle Advisory Committee—This Committee should be discussed by the Board. The town has a Transportation Manager and changes are being proposed to move that position into the current Land Use Health and Development Department and expand the Town's efforts in Transportation planning and management. I recognize this Committee has done a lot of work in the past, but the Board should discuss whether Committees (there are a few more below) that were created and then subsequently, the Town hired full-time professional staff, whether the Committees continue to be necessary. • Center Streetscape Design Review AdHoc Committee—Dissolve as work is complete. • Communications Advisory Committee—This Committee works on the agreements with service providers for cable and internet services and is administrative in nature. The appointing authority for this Committee could be changed to the Town Manager. • Condominium Conversion Board—Not sure that this Committee still meets. It appears from their minutes online that they haven't met since 2006. If this is the case, this Committee should be dissolved. • Design Advisory Committee—The last meeting minutes appear to be from 2019 (online). With a PBC a Director of Public Facilities and other Committees having authority to approve public building proj ects, is this Committee necessary or one additional layer? I recommend dissolving this Committee. • Economic Development Advisory Committee—No change proposed. • Fence Viewers—This is administrative in nature and the appointing authority could be changed to the Town Manager. • Fund for Lexington Board—No change proposed. • Gammel Legacy Trust—No change proposed. • Grain Mill Alley Steering Committee (Ad Hoc) —Last met in 2011. Dissolve. • Greenways Corridor Committee—No change proposed. • Hanscom Area Towns Committee (HATS)—No change proposed. • Hanscom Field Advisory Commission—Is this still active and/or necessary? If not, perhaps communications with the other four Towns and legislative action to dissolve the Commission is appropriate. • HATS Development of Regional Impact Committee—This does not appear to exist; it was on the old website but isn't included on the new website and I don't believe there are any members. If it has not been dissolved it should be dissolved. • HATS Environmental Sub-Committee—This also is not on the new website and was created by a vote in 1988. If it has not been formally dissolved, it should be. • Historic District Commission—The appointing authority of this Commission could be changed to the Town Manager as their work is mostly administrative in nature. • Housing Partnership Board—With the modifications to the LexHab Board that are being proposed, a discussion of whether all housing issues should fall under one body to streamline and provide clearer goals and obj ectives should be discussed and a decision regarding whether this body could be dissolved. • Human Rights Committee—The appointing authority of this Committee could be changed to the Town Manager. • Keeper of the Lockup— This isn't really a Committee, but is the Chief of Police. Since the Town Manager appoints the Chief of Police, Town Counsel should be requested to provide an opinion whether the Keeper of the Lockup is required to be appointed by the Select Board (as per MGL Ch. 40, §35 or if by vote of the Select Board or Special Act if it can be changed to Town Manager. • Lexington Center Committee—The appointing authority of this Committee could be changed to the Town Manager. • Lexington Council for the Arts—The appointing authority of this Committee could be changed to the Town Manager. • LexHab—This could be dissolved if a Housing Trust is established as a non-profit. • Lexington Scholarship and Educational Fund Committee—No change proposed. • Mental Health Task Force—This has been a staff program, not a Committee. Recommend that it be dissolved. • Monuments and Memorials Committee—The appointing authority of this Committee could be changed to the Town Manager. • Noise Advisory Committee—The appointing authority of this Committee could be changed to the Town Manager. • Police Manual Policy Committee—There have been no members or meetings since 2015. The Police Department is now an accredited agency with policies being the best management practices in policing as determined by accrediting agencies. Policies are approved by the Town Manager and this Committee could be dissolved. • Policy Manual Committee—This Committee has not been very active and could be dissolved. • Registrars of Voters—No change proposed. • Semiquincentennial Committee— Should be dissolved at some point after 2025. • Special Permit Residential Development Zoning Bylaw Committee (ad hoc)— should be dissolved when work is completed. • Stone Building Feasibility/Re-Use Committee—This Committee was recently dissolved. • Sustainable Lexington Committee— Similar to the Bicycle Advisory Committee, the Board should discuss whether we retain Committees once we have appointed professional staff to fulfill functions. If the Board choses to retain the Sustainable Lexington Committee, the appointing authority should change to the Town Manager as this is mostly an administrative Committee. • Tax Deferral and Exemption Study Committee—The appointing authority could be changed to the Town Manager. • Tourism Committee—The appointing authority could be changed to the Town Manager. • Town Celebrations Committee—The appointing authority could be changed to the Town Manager. • Town Report Committee—The appointing authority could be changed to the Town Manager. • Transportation Advisory Committee— Similar to the Bicycle Advisory Committee and Sustainable Lexington, the Board should discuss that once the Town has hired full-time professional staff, should certain Boards/Committee continue? The appointing authority for this Committee could change to the Town Manager. • Tree Committee—The appointing authority could be changed to the Town Manager. • Trustees of Public Trusts—No change proposed. • Vision for Lexington—No change proposed. • Water and Sewer Abatement Board—The appointing authority could be changed to the Town Manager. • Zoning Board of Appeals—No change proposed. Town Mana�er, Town Moderator and Multiple A��ointin�Authorities: I am not recommending dissolving any of the Town Manager or Town Moderator appointed Committees nor any that have multiple appointing authorities. The attached color-coded outline provides a summary of the recommendations above. • Light Blue—Multiple Appointing Authorities, Elected Officials or Town Moderator • Yellow—Represents current Select Board appointments that could be changed to Town Manager • Green—Continuing Select Board appointments • Salmon—Committees to consider dissolving Additional Considerations: 1. Onboarding • Consider requiring applicants to attend meetings before appointment. There have been occasions where members apply, are appointed and later realize that the meeting time doesn't work for them or the committee wasn't what they expected. • Consider more OML, Ethics, DEI and other related trainings. Many of these trainings could be recorded and posted to the website for future viewing. Current board/committee members communicated through the survey that they would like to learn more about how the Town functions. • Include the committee charge in the appointment letter because many members have never read or familiarized themselves with their charge. They may help new members understand their role. 2. Term limits • Consider implementing term limits for chairs only. This recommendation is driven by the non- elected board and committee members' survey responses, feedback from Town staff, and other communities. Board and committee members who completed the survey proposed a 2 or 3-year term limit for chairs. This provides the opportunity for other members to share their ideas and gain experience in a new role. 3. Charges • As we hire new professional staff, the charge of many of these boards and committees may need to be reviewed and/or updated. The Town should also develop a policy or timeline for reviewing board and committee charges. This could be done annually or every two years. Reviewing charges will remind current members of what their charge is so they don't expand their reach. • Consider defining the role and responsibilities of the Chair in the charge. 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Makarious <minaCc�andersonkreiger.com> Sent: Wednesday, October 5, 2022 3:47 PM To: James Malloy Cc: Grant Glovin Subject: Re: Keeper of the Locku p USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Hi Jim, We believe the Town Manager already has the authority to appoint the Keeper of the Lockup. Lexington's Select Board does not need to take any action or delegate any authority. As you know, Lexington's Town Manager Act is a special act charter. See 1968 Mass. Acts Ch. 753 (as amended). It thus takes precedence over conflicting general laws. The Town Manager Act provides that the Select Board has the power to appoint several specified officers, while the Town Manager has the power to appoint other specified officers and "all other officers, boards, committees, commissions and employees of the town," subject to certain exceptions not relevant here. Id. § 2(b), (e). The keeper of the lockup is not in either list of specified officers. So, as long as the keeper of the lockup is an "officer[]" or"employee[] of the town," the Town Manager Act grants the Town Manager authority to appoint him or her. Cf. Town Council of Agawam v. Town Manager of Agawam, 20 Mass. App. Ct. 100 (1985) (holding that a home rule charter's provision governing the appointment of the town assessor prevailed over a conflicting general law). The keeper must be either an "officer" or"employee" because there is no third category in which the keeper could fall. See Lucia v. SEC, 138 S. Ct. 2044, 2051 (2018). The keeper is also an officer or employee "of the town," because town officials appoint the keeper, are responsible for maintaining the lockup the keeper oversees, and fix the keeper's compensation. See MGL ch. 40, §§ 34-36. The Town Manager Act also grants the Town Manager the authority (with the approval of the select board)to set the compensation of the keeper of the lockup,Town Manager Act§9(c), notwithstanding MGL ch. 40, § 36. However, both the General Laws and Town Manager Act provide that the keeper's term of office is one year. MGL ch. 40, §35; Town manager Act § 3. The Town Manager should thus reappoint the keeper annually. Thanks, Mina WUlUIYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIU/d/G/Ff4/N/U///4/U/N11UlUl4ll/!//U/U/Ff4/U/U//l4/U/NllUlUlYlIIUINl4 From: Mina S. Makarious Sent: Monday, October 3, 2022 2:29 PM � To:James Malloy Subject: RE: Keeper of the Lockup s ' s , , From:James Malloy<jmalloy@lexingtonma.gov> Sent: Monday, October 3, 2022 2:21 PM To: Mina S. Makarious<mina�andersonkreiger.com> Subject: Keeper of the Lockup Mina— In a follow up to my memo to the Board on changes I recommended to the 70 or so Boards and Committees, one that is listed (but shouldn't be) is the "Keeper of the Lockup". Lexington has traditionally appointed the Police Chief to this responsibility under MGL Ch. 40, §35 which reads: Section 35: Keeper; appointment; oath; penalty for failure to appoint keeper Section 35.The mayor of each city, except Boston, and in Boston the police commissioner, and the selectmen of each town required to maintain a lockup shall annually, by a writing recorded with the town clerk, appoint a keeper of the lockup,who shall have the care and custody thereof and of persons committed thereto. He shall accept the appointment within three days after notice thereof, shall be sworn and shall hold office for one year unless sooner removed. If the selectmen neglect to appoint a keeper, each selectman shall forfeit ten dollars for each month during which such neglect continues; and if the mayor, except in Boston, or in Boston the police commissioner, neglects for three months to appoint a keeper, he shall forfeit thirty dollars and ten dollars additional for each subsequent month of such neglect. My question to you and my recommendation to the Select Board is for the Board to take a vote to permanently delegate this appointing authority to the Town Manager since the Town Manager appoints the Police Chief. Could you provide an opinion (email is fine)whether the Select Board may delegate this appointing authority to the Town Manager? Please let me know if you have any questions. Thanks. 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31, �r�►��ir�g �uard ��►r�tr��t V�te 9-Jar�-23 10 T�i�w�uld b�t� v�t� t� appr�v�tf�e �ro��ir�g �u�rd ��r�tract IVI�A a� n�g�ti�t�d 6-IVl�n�h F�II�w lJp�ri�h J�hr� V1/�r�rr�ann 11-J�r�-23 90 F�II�w up rr��eting/di��u��ion fr�r� �/31 9s00�rr� - 12;00 prr� f�cilitat�d discu��ior� (dat� di��u���d at 9/6 rr�eeti r��} � � . � t i t ti , b►Ulldlrl r����t� �r1d US�� 173�edf�rd Str��t and the futur�us��f this g � J ibuilding need�to b�discussed vi�-�-vis i i t i i ° t (C�r�tr�l Adr�in, Libr�ry T��,�tce)ar�d dir�ction vi t i I I I 9 I I I y I t I � � I o ' � � I 'Tru�tee���taff�r�d R�cre�tion�orr�rr7itt��� i i t tt i i t i i i ii i � � �urrer�t r��rk�t f�r tw�-w�y�r�lir�� �y�t�rr,� f�r r��id�r�t� t� u�� and th� irr�plicatior�s witl� �ur�th�r�urr�r�t �y�terr�s vve us� (work�rd�r, �I�, �t��s Vr/ork�e�si�r� IVl��tir�g - PLACEHOLDER: 1�-Jar�-23 20 Fr�r�k Hseih �sk�d f�r a� rr���tir�g with f��qu��t t� P'urc���� P'arcel �f T�wr�-C�wr��d ��I�ct ���rd �h�ir b�f�re ��rr�ing L�r�d aclja�c�nt t� 3 �off� R��d b�f�re th�vvhol� ���rd t� �i�cu�� I�i� r�qu�st t� pur�h��� � p�r��l �f T�wr�- own�d lar�d adjac�nt t� hi� pr�p�rty 3 ��ff� ��ads JIVI ider�tifi�d thi� i� ��r�s�rvatic�r� lar�d s V1/ork��s�ion IVl��ting - PLACEHOLDER: 1�-Jar�-23 30 This will b�th�fc�llc�w up tc�th� 11/7 ��r�i�ipat�r°� �udg�� C���i�i�n - f�la��/I�� IVl�v�d dis�u��ior� on th� ��rti�ip�t�ry �udget f�r tl�e ���rd t�v�te t� �ppr�ve th� li�t�f pr�j��t� tl��t will g� b�fore r��id�r�t� to��t� �r�s Ir��Iud� a di��u��i�r� �f th��e staff r�l�ted it�rn� th�t ar� ir� th� "gr�y'" ar��s FY2024 �udget�urr�rr�it IV 19-J�r�-23 90 Vi/f�ite �ook �i��u��i�n �r� bik� sh�r� pr�►gr�rr� 19-J�r�-23 15 Th�T�vvr� h�s r���iv�d � �275,000 �arrrr��rk f�r tr�r��p�rt�ti�n ir�pr�v�rr��r�t�th�t w� h�v� b��n inforrr,�d is rel�t�d t� a bike �h�r� prograrris The ���rd ha� r��t di�cu���d �r�d t�ker� � po�iti�r� �f �upp�rtir�g or r��t�upp�rtir�g such a pr�gr�rr�, but vvill r���d t� bef�r�w� ��������n �i a r� �r� ��r��r��r�tm Gra�t of L���ti�r� ��tition fr�rn Ev�r�c�ur��f�r ���� 23-J�r�-23 5 H��ring - r�que�t t� I�y 66 feet �f �VV�stvi�w�tr��t und�rgr�und �onduit f�r th� rr�air�t�r�ar��� to We�t�i�vv��rr��t�ry ��������ff i c� PLACEHOLDER ' ' R�c�rr�rr�encla�tior�� f�r Z�n� � �f��ttl� Gr��r� �/isit�r� �er�t�r La�wr� All��t�r �I�r� (r�c�rr�r°��r�d�ti�r�� ur���irr��u�ly �ppr�ved �t T�urisrrr ��r�rr�itt�� rr���tinq �r� 12/15) PLACEHOLDER: 2022 Open Space and 23-Jar�-23 15 Recreation Plan Update Presentation R�vi�w P'r�po���d ��la�r��nopy d��ignf or tf�� 23-Jar�-23 15 This pres�r�t�ti�r� will ir��lud�th� rr�ost r��w Pc�li�� C����rtrr��n� r�c�nt d�sign inf�rr�ati�r� �r� th� ��I�r ��r��pi�s �� �ppr�v�d by the H��s Ir� �dditi�n t�tl�� d�sigr�, � bri�f�r��lysi� of th� buildir�g �r��rgy cor�surr�pti�r� �� the �r��rgy pr�du��d by the��I�r ��nopy sy�t�rr�s This pr�j�ct will b� pr�ser�ted to�r�nual T��rr� I���ting �r�d �rill b�fund�d �ither by bor�dir�g �r with fr�� ��shs Tirr��lin� i�Ar�nual T�wr� I���tir�g f�r appr��als ��r��tructi�r� vvill be ir� two ph���ss If the proj�ct is �ppr�v�d, th� �it�work vvill b� put�ut t� bid irr�r�n�di�telys Th� �tructure �r�d th� ��I�r p�r��ls vvill b� bid ��p�r�tely, ilater ir� tl�� surr�rr�er�f 2023s �TfVI 2023 �r���r�tatior��. 23-Jan-23 �II c�nfirrr�eds Eva�lu�ti�n of Arch��l�gi�al Re�our�� J�ff H�vvey- �itiz�r� p�titi�ner(15 P�t��tia�I r�ir��) D�rrr��litic�n [��lay �c�b�rt ��thberg-Hist�ral ��rr�i��ic�� C�ur�ba�k IVle�do�nr ��r���rvation E�s�rr��nt (10 nnir�s) ��� Proj��ts Ingrid Kinn�ff(15 rnir��} I��rilvr� Fer��llo�� (30 rr�ins� Z�ro V1/��te P'lar� Dr�f� 23-Jan-23 20 Dave emailed: I would like to get the Zero Waste Plan draft(about 10 min presentation and 10 min for questions—no vote needed) and the Food Waste Pilot (5 min presentation and 10 min forquestions—need direction for the budget) on the January 23rd SB meeting.Thanks. Could wait until the FEb 6 meeting but thats as long as it could go. ' 23-Jan-23 I would like to get the Zero Waste Plan draft (about 10 min presentation and 10 min forquestions—novote needed) and the Food Waste Pilot (5 min presentation and 10 min for questions—need direction for the budget) on the January 23rd SB meeting.Thanks. Could wait until Feb 6 but thats as late as it can go. ATM 2023 presentations: 6-Feb-23 30 ��rry Paul vvill pr�s�r�t (30 rriir��) Amend General Bylaws-Tree Bylaw- Increase (��r�firrr��d} Protected Tree Look-Back Period Pa�t ���t�llo �nd Vi�ki� �lier-t�x Amend General Bylaws-Tree Bylaw-Clarify d�f�rr�l incr���� (10 r�nir�s} Processes for Removal of Town Trees Amend General Bylaws-Tree Bylaw-Changes to the Tree Committee Composition Establish Qualifications for Tax Deferrals �►TfVI 2023 P're��r�tatic�r�s. 13-Feb-23 I��tt D�gget-w�iting f�r��r�firr��ti�r� �►rr���cl ��cti�n 135-4.4 of Z�r�ing �yl�w- I��du�� R��icl�nti�l �r��� Flc��r�►rea� (�itiz�n ��titic�r�1 �or�d In��u�r�c�A�nrarc� 13-Feb-23 10 . Bond counsel would like this voted at the Feb 13th meeting �TfVI 2023 p�r���r�t�ti�r��: 26-Feb-23 IVirs P�tel i� �w�y ur�til F�b 10 ��th� C�ir���h P�t�l- �ur Trad� ���trictior�� byl�w fir�t rr���ting he c�r� �tt�nd i� F�b �rn�r�drn�r�� 26ths ATIVI 2023 �re��r�t�tion� 26-Feb-23 �bbi� IVl��abe ar�d �� ch�ir \/ill�g� �verl�y�istri�t(lJltin-��rr�ily Zoning (c�r�firrr��d} for fVl�T���rr�rr�u r�iti e�) Suppl�rr��ntal Ir�clu�i�n�ry Zor�ir�g ��quir�rr»r�t� f�r�/illa�g� �v�rla�y �rr��r�d Zc�r�ir�g IVI��- ��r�tra�l �u�in��� �istri�t fVl�dify��ti�r� ��a�dlin� fc�r IVl�j�r�it� Pl�r� ��view �►dd �r�vi�ions f�r IVlin�r IVlodifi��ti�r���c� ���r��r�d Perrr�it� T��hnical ��rr�cti�r�� �nd Hous�k��ping SP�C}- �� F��dl���k ��clu�� �r��� Fl�c�r�r�a ��tic� (�itiz�r� ��titi�r�) �� F��clb►��k Placeholder-Open Space and Recreation Plan - - ' Review Plar� is n��r��rr��l�ti�n. The final dr�ft will I�� a�v�il�bl� �r�d o��r� t� th� �ul�li� c�n/a�b�ut 12/21-1/31, additic�r��lly, a�r�c�th�r cc�r�rr�ur�ity rr���tir�g will b� h�ld. The fin�l r��i��nr r��uired is by th� �ele�t ��►�rd. In r�vie�nrir�g tf�� tirr��line, �nr�uld it�� p�o��ible t� h�l�l � �p��� c�r� th� 2/27 ��I�ct �o�rd ; � � I ���'���"� �� � � ��r ,' �� . ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 6, 2022 RE: Weekly Update The following is an update of activities for the week ending January 6, 2022: Various Administrative Issues: • As the Board is aware, we have been reviewing each vehicle purchase against the Green Vehicle Policy adopted by the Select Board. Attached please find the first report issued by Maggie Peard our Sustainability and Resilience Officer. This report will be issued annually and provide a comparative basis to evaluate how the Town is doing in connection with the policy. Should the Board wish to have a presentation on this report, we can schedule it at some point in the coming months as the Board's agenda allows. • As an informational item for the Board, Maggie Peard, Sustainable Lexington and Town Counsel have been reviewing the Demonstration Program (10 communities) for fossil free construction and there are two avenues for Lexington—first is to use the bylaw that we've adopted and seek approval from DOER and second is to adopt the model regulations from DOER. Maggie and Town Counsel put together the following summary: Cojnpliance with DOER's Fossil Fuel F�ee Demonst�ation P�og�am:Implications fo�ATM 2023 On Decembe�23, 2022, the Depa�tment of Ene�gy Resou�ces (DOER) issued d�aft�egulations fo�the Fossil Fuel F�ee Demonst�ation P�og�am and a d�aft Model Rule that communities can use to ban fossil fuels in new const�uction and�najo��enovations. The�egulations lay out the application p�ocess fo�pa�ticipation in the p�og�am. The application �equi�es a copy of a p�oposed bylaw, which can eithe�be the Model Rule o�an existing bylaw. Lexington passed a bylaw in 2021 to ban fossil fuels, which has not yet been app�oved by the AGO. This bylaw was then arnended with technical co��ections at Special Town Meeting in 2022 to ensu�e consistency with the State's climate bill that p�oYnised the c�eatio� of the deynonst�ation pilot. This was in an effo�t to ensu�e a srnooth application to the p�og�am, but we�e completed befo�e the d�aft�egulations were�eleased (and no knowledge of when they 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 would be add�essed). With the newly�eleased�egulations, the Town needs to dete�rnine the best path fo�wa�d to be accepted into the pilot p�og�am. The�e a�e th�ee options: 1. Submit the existing bylaw with no changes. No additional wa��ant a�ticle�equi�ed. 2. Submit the existing bylaw with anothe��ound of technical arnendynents to ensu�e acceptance into the p�og�am. Anothe�technical co��ection wa��ant a�ticle�equi�ed. 3. Pass and subjnit DOER's Model Rule. A wa��ant a�ticle�equi�ed to app�ove the Model Rule. Tow� staff and Town Counsel will be meeting with DOER in the next week to bette�unde�stand what would be gained/lost by using the existing bylaw vs. the Model Rule, and to unde�stand if any changes would need to be made to the existing bylaw if it is to be used fo�the application. Based on the outcome of that meeting, the�e may be an a�ticle added to the wa��ant to eithe� amend the cu��ent bylaw o�adopt the Model Rule. Maggie and Mina will be meeting with representatives from DOER. If our bylaw is appropriate then no further Town Meeting action will be required. At this point, we simply have a placeholder in case additional Town Meeting action is advisable. • Attached please �nd the enrollment certification from MSBA on the student population size that the new high school will need to be designed for (23 95 students) as per the attached letter that explains the analysis the MSBA undertook. • The Board may recall approximately a year ago, the resident at 3 Goffe Road inquired about the Town selling a sliver of land to him (his fence extended slightly onto Town property adj acent to Bowman Elementary). Although we had expressed that the Town was not interested is selling the land, he continued to pursue it. Jill Hai and I met with him and his attorney this week to discuss his request and during the meeting, I suggested that perhaps a license agreement would be a potential resolution to allow him to keep his fence where it currently is. Mina agreed that this would work and I've requested that Mina draft a license agreement that I will present to the Select Board in the next several weeks for consideration. • On the merno on Boards/Committees, attached please find Mark Sandeen's recommendation on term limits. • The Lexington HeatSmart officially launched on Wednesday with a virtual informational session. 120 people attended the meeting. The recording and slides from the event are available on the Town we site: ,:...:.:...:��, �� � � �� � �_ � �,� � �,,,,,.�,.... � � ���� �,,,,,,� ���� � ��� �. Lexington HeatSmart is a town-wide initiative to empower residents to adopt clean heating and cooling technologies with confidence. Through this program residents can connect with a trained Energy Advisor who will help them explore their options for installing air source heat pumps, heat pump water heaters, and solar thermal systems. The Energy Advisor will help find local and reputable contractors, compare quotes, take advantage of available rebates and incentives, and more. V1Slt the �������� ������ � �������������:landing page to learn more. • Attached please �nd the agenda items for upcoming meetings. • Attached please �nd LexFarm's formal request to extend their lease agreement with the Town for an additional five years as per their current lease. Carol and I met with them last year and discussed the process to extend the lease. We will have this on an upcoming agenda for the Board's consideration of authorizing the Town Manager to execute the extension. Land Use Health and Development: • Zoning/Multi-Family Housing for MBTA Communities—The Planning Board has been holding public work sessions to develop a zoning overlay district to allow multi-family housing. The Planning Board will meet next on January 12 at 6:00 pm on Zoom. More info is available here: � ..... d r.. � �.� � �. � ���. o East Lexington along Massachusetts Ave. o Town Center o Bedford St./Worthen Rd. o Bedford St./Reed St. o Marrett Rd./Waltham St. o Marrett Rd./Spring St. o Concord Ave./Waltham St. o Bedford St./Hartwell Ave. o Bedford St./Ivan St./Eldred St. • In the Health Office: o The Health Office is going live with the electronic inspection software (WinWam)beginning the week of Jan 9, inspections will be conducted on tablets and the department will no longer be using paper forms. The Health Office and IT have worked together on this proj ect for a the past year securing grants, reviewing quotes, researching hardware and meeting with the company representatives. Beyond moving away from paper, this also completes one of the 9 Standards of the FDA Voluntary National Retail Food Program Standards. Completing all 9 of the FDA Standards is needed as part of the process for Accreditation of the Health Department. The Town received a $5,000 grant to work on this Standard and recently applied for and were awarded another $5,000 grant to work on 2 other Standards; training and certifications for staff and local food establishments. • Open Space and Recreation Plan Update Public Meeting, Tuesday, 1/10/2023 at 6:3 0 pm via ZOOM: .. .. �� �� �� Po� ��.� ,,,,,„ �ro :::::::::::: �_ � � �: � �� :��,,,,,„ � ��.. � Passcode: 613403 o We invite the public to j oin the process of updating Lexington's Open Space and Recreation Plan to discuss and share thoughts on the next 7-year Goals and Action Plan. o You can learn more and view the current draft by clicking the below links: � �� � � ti ( r t (also viewable in a i v �si ) 1 1 � • Parker Meadow Story Walk Discussion Meeting: The Conservation Commission has received numerous comments regarding the Story Walk panels installed at Parker Meadow (in collaboration with Cary Library) along the new ADA accessible trail system. In response, the Conservation Commission will be discussing this at their next meeting on Jan. 30 at 6:30 to consider recent comments and any appropriate response. • Nelson/Nygaard has been working on an update to the TMO-1 Hartwell Area Plan. This plan was first developed in 2010 to better manage the Hartwell Area's transportation demand and facilitate the area's multimodal transportation network. Many of the 2010 plan elements have been completed or will be incorporated into the Bedford/Hartwell Complete Street Reconstruction Proj ect. With the maj or roadway reconstruction on the near horizon this plan update focuses primarily on short-term infrastructure and programmatic improvements that can be made prior to the larger-scale reconstruction begins. We anticipate updating the Planning board's regulations to incorporate this updated plan and improving our management program to track performance and adjust accordingly. The Planning Board will be reviewing a draft of the updated Plan at their January 18 meeting. The draft plan and presentation materials will be posted to the Novus Website. Human Services: • At the Dec. 13 meeting, the MBTA Advisory Board, which the Town participates, adopted a report � � an recommen atlon on.:..............:��........::...:............��......:.......:...............:�...�.......:.....:.........�........................��„ �.. e report can e oun ,...........�.:.:....:�::�:...........• • On Jan. 10, we will have our Annual Transportation Management Association (TMA) Work Plan session with the 128 Business Council. Economic Development and Planning will j oin Transportation Services in this as we map out the most effective uses of our membership dollars, which have often been used for planning and design work. • On Jan. 11, the Boston MPO's,;,,,,,,, � ��.� �'� �� ��.�� � ���� �����.�'� �. ����� will focus on challenges of funding and coordination in transportation services. Susan Barrett will be one of the speakers. • On Jan. 18, as the leader of the Inner West Regional Coordinating Council, we are hosting a session with speakers from the MBTA's new,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�„�,;�„�;�,� ��.� �to speak about this new one-stop mo i ity center an to o er up ates on�'_ � ,,,,,,,,,,,�.� � � . We wi a so ave a representative in from MAPC to share the recent taxi report they did as an outcome of the COVID taxi grants. These grants are ongoing, but now managed directly by Mass Development. (Lexington currently has a $46,000 taxi grant through this program.) Interested attendees should email � ,�........................:�::�.�..........��....�, ��. n� ��. � or Zoom in . January 2023 GREEN FLEET POLICY REPORT Issued by Maggie Pea�d, Sustainability �Resilience Office� In an effort to reduce the Town of Lexington's fuel consumption, and vehicle emissions, the Select Board adopted a policy to purchase only fuel-efficient vehicles, with priority to zero emission vehicles. This Green Fleet policy established a requirement that the Town of Lexington purchase only fuel-efficient vehicles, prioritizing zero emissions vehicles, for municipal use whenever such vehicles are commercially available and practicable. The policy applies to all divisions and departments of the Town. The Green Fleet policy established that the Town will maintain an annual vehicle inventory for all vehicles and a plan for replacing any non-exempt vehicles with vehicles that meet, at a minimum, the fuel efficiency rating contained in the most recent guidance for Criterion 4 (or any replacement of Criterion 4 which sets out vehicle fuel efficiency ratings)published by the MA Department of Energy Resources' Green Communities Division. This document and the attached vehicle inventory serves as a report on the state of the Town's fleet and progress and plans for replacing its vehicles with fuel-efficient and zero emission vehicles. Note about�epo�t timing: This �epo�t was issued in Janua�y 2023, as the fi�st�epo�t of its kind since the policy was passed in 2021. Going fo�wa�d, G�een Policy Repo�ts will be issued each Septeynbe�. This alignment with the budget cycle will ensu�e that�ecomme�dations fo�vehicle �eplacements based on the�epo�t can be included in depa�tynents'budget�equests fo�the followi�cg fiscal yea�. � � Fleetat a Glance ...........................................................................................................................................2 ReplacementIntentions................................................................................................................................2 Recommended Replacements......................................................................................................................4 MassEVIPFleets Grants.................................................................................................................................6 ExemptVehicles............................................................................................................................................7 1 �� � The attached Fleet Inventory provides details about all Town vehicles. Below is a summary of the Town vehicles as it pertains to the Green Fleet Policy. NON-EXEMPT VEHICLES BY TYPE #of vehicles % of vehicles Gasoline 46 75% H brid 9 15% Electric 6 10% Total 61 100% CRITERION 4 FUEL STANDARD COMPLIANCE NON-EXEMPT VEHICLES #of vehicles % of vehicles Yes 48 78% No 12 20% Unknown 1 2% Total 61 100% � ,,,,,,, � � � Transitioning to EVs requires ensuring sufficient charging infrastructure and ensuring that a vehicle has suf�cient non-driving time during the course of its day to charge. For this reason, there are extra considerations that must be given for replacing emergency or on-call vehicles with EVs. The function of a vehicle determines the feasibility of replacement with an EV. The list below describes the current plan for replacement of all non-exempt Town vehicles by vehicle function when a vehicle is due for replacement. The list captures the current intention of the Town. Factors, such as the availability of vehicles, budget constraints, and availability of charging infrastructure may require adjustments to these set intentions. See below fo�a note about the cu��ent supply chain conditions. Public Works • Administration (24/7 use) o Plug-In Hybrid or hybrid, based on availability • Compost o Electric • Engineering o Electric or plug-in hybrid, based on fleet reallocation • Highway(24/7 use) o Plug-in hybrid or hybrid, based on availability • Parks (24/7 use) o Plug-in hybrid or hybrid, based on availability • Water(24/7 use) o Plug-in hybrids or hybrids, based on availability for supervisor 2 o Prius units will be electric when replaced Facilities • Admin o Electric • Maintenance o Electric, if infrastructure to support Fire • C-1: Chiefs vehicle (admin and secondary command post) o Hybrid • C-2: Assistant Chief s vehicle (emergency support vehicle) o Hybrid • C-3: Shift Commander(emergency vehicle) o Gasoline • C-4: Assistant Chief s vehicle (fire prevention/emergency support vehicle) o Hybrid • C-6: Spare Shift Commanders vehicle o Typically replaced with C-3 vehicle • C-7: Fire Prevention Inspector/ Safety Officer/Emergency Support Vehicle o Typically replaced with C-2 or C-4 vehicle o Potential for electric Police • Patrol o Hybrid • Chief o Hybrid • Captain o Hybrid • Detective o Hybrid or electric � Other(e.g., court, support service) o Hybrid Land Use, Health, and Development • All o Electric Other Vehicles • Town Manager o Electric 3 • Assessors o Electric • Recreation o Electric Supply Chain Issues Both COVID and rapidly increasing demand for electric vehicles are causing extreme delays for municipalities looking to purchase electric vehicles. Available EVs are being pushed to retail sales by manufactures to reap higher profits. Based on conversations with vendors from various state contracts, this will likely be the case until manufacturers are able to scale up production. The Town ordered a Ford Mustang Mach-E in August 2020 that wasn't delivered until October of 2022. Long delays and lack of vehicle availability may impact the Town's ability to purchase vehicles according to this list. � � ��, Priorit Vehicles for Re lacement Based on Fuel Standard This is a list of vehicles that do not meet the Green Communities Criterion 4 Fuel Standard. Inventory Department Function Make/Model Year Condition �Year of ID # Re lacement 27 Fire Shift Ford Expedition 2015 Fair 2023� Commander 32 Fire Spare Shift Chevrolet 2009 Poor 2023* Commander Tahoe 40 LUHD LUHD Ford Fusion 2017 Excellent 2027-2032 43 Police Detective Nissan Altima 2006 Good 2023* 55 Police Detective Dod e Duran o 2019 Good 2024 56 Police Court Ford Ed e 2014 Good 2026 57 Police Det/Fam/Sery Dod e Duran o 2018 Good 2026 58 Police Ca tain/Admin Dod e Duran o 2017 Good 2023* 59 Police Chief Dodge Durango 2020 Good 2023* 61 Police Patrol Dod e Char er 2021 Good 2024 62 Police Patrol Dod e Char er 2021 Good 2024 63 Police ACO Dod e Duran o 2015 Good 2025 *Already replacement plans in place Priorit Vehicles for Re lacement Based on Year Due for Re lacement Inventory Department Function Make/Model Year Condition �Year of ID # Re lacement 6 DPW Com ost Ford Esca e 2014 Good 2024-2029 7 DPW En ineerin Ford Esca e 2014 Good 2024-2029 8 DPW En ineerin Ford Esca e 2014 Good 2024-2029 10 DPW Engineering Ford F 150 2013 Good 2023-2024 11 DPW Com ost Ford F 150 2014 Fair 2024-2029 12 DPW Public Grounds Ford F150 2014 Good 2024-2029 4 13 DPW En ineerin Ford F150 2014 Good 2024-2029 27 Fire Shift Ford Expedition 2015 Fair 2023* Commander 28 Fire Ins ector Ford Ex lorer 2015 Fair 2024* 29 Fire Assistant Chief Ford Explorer 2019 Good 2024* 32 Fire Spare Shift Chevrolet 2009 Poor 2023* Commander Tahoe 34 LUHD Ford Fusion 2012 Good 2022-2027 43 Police Detective Nissan Altima 2006 Good 2023* 48 Police Patrol Dod e Char er 2021 Good 2024 49 Police Patrol/SUP Dod e Duran o 2021 Good 2024 50 Police Detective Dodge Durango 2016 Good 2024 53 Police Fleet/sery Ford Picku 2013 Good 2024 54 Police Support Sery Ford Econoline 2012 Good 2024 55 Police Detective Dod e Duran o 2019 Good 2024 5 8 Police Ca tain/Admin Dod e Duran o 2017 Good 2023* 59 Police Chief Dod e Duran o 2020 Good 2023� 61 Police Patrol Dod e Char er 2021 Good 2024 62 Police Patrol Dodge Charger 2021 Good 2024 *Already replacement plans in place Priorit Vehicles for Re lacement Based on Vehicle Condition Inventory Department Function Make/Model Year Condition �Year of ID # Re lacement 11 DPW Compost Ford F 150 2014 Fair 2024-2029 18 Facilities Admin Ford Ed e 2017 Fair 2025 27 Fire Shift Ford Expedition 2015 Fair 2023* Commander 28 Fire Ins ector Ford Ex lorer 2015 Fair 2024� 32 Fire Spare Shift Chevrolet 2009 Poor 2023* Commander Tahoe *Already replacement plans in place Priority Vehicles for Replacement Meets 1 criterion for Meets 2 criteria for �� �� �% ;�-�� � ���/,,, ,, replacement replacement �� � � � Bold opportunity for an EV or PHEV Italics o ortunit for a h brid vehicle Inventory Department Function Make/Model Year Condition �Year of ID # Re lacement 6 DPW Compost Ford Escape 2014 Good 2024-2029 7 DPW En ineerin Ford Esca e 2014 Good 2024-2029 8 DPW En ineerin Ford Esca e 2014 Good 2024-2029 10 DPW Engineering Ford F150 2013 Good 2023-2024 5 11 DPW Com ost Ford F150 2014 Fair 2024-2029 12 DPW Public Ford F150 2014 Good 2024-2029 Grounds 13 DPW En ineerin Ford F150 2014 Good 2024-2029 18 Facilities Admin Ford Edge 2017 Fair 2025 , , , � � � . � , , , . � , , , , � , , , , , , ; , , ; , � „ , / � � , � i , , � � � � r � , / / � � � , / � � � � � �� , , ,,,,,,„ � ,,,,,, � i i ,/ / / /, / / � � / � �,,,/ / � ,� � „� / � ., / , //,/ / / / � / / � ,;,, ., , � � „ „ /, , , , � / / / / / / / � / / / / 28 Fire Ins ector Ford Ex lorer 2015 Fair 2024* 29 Fi�e Assistant Chie Fo�d Ex lo�e� 2019 Good 2024* , , , , , , � � ; , , , , ; , � , � i , � / l � � � � � � � � / ,,;; � � � � � , � � � / / � /� /// / / � / / / // � � /� � / � � � / � � , � � , e � � , , , � � � , , ,, � � , � , / / � , , / / / � � � / / / / / � / � �� / / / 34 LUHD Ford Fusion 2012 Good 2022-2027 40 LUHD LUHD Ford Fusion 2017 Excellent 2027-2032 43 Police Detective Nissan Altirna 2006 Good 2023* 48 Police Pat�ol Dod e Cha� e� 2021 Good 2024 49 Police Pat�ol/SUP Dod e Du�an o 2021 Good 2024 SO Police Detective Dod e Du�an o 2016 Good 2024 53 Police Fleet/sery Ford Pickup 2013 Good 2024 54 Police Su ort Sery Ford Econoline 2012 Good 2024 55 Police Detective Dodge 2019 Good 2024 Duran o 56 Police Cou�t Fo�d Ed e 2014 Good 2026 57 Police Det/Farn/Se�v Dod e Du�an o 2018 Good 2026 58 Police Ca tain/Admin Dod e Du�an o 2017 Good 2023* 59 Police Chie Dod e Du�an o 2020 Good 2023* 61 Police Pat�ol Dod e Cha� e� 2021 Good 2024 62 Police Pat�ol Dodge Cha�ge� 2021 Good 2024 63 Police ACO Dodge Du�ango 201 S Good 2025 *Already replacement plans in place � ,,, �� � � The Massachusetts Department of Environmental Protection (MassDEP) Massachusetts Electric Vehicle Incentive Program (MassEVIP) Fleets provides incentive funding to public entities to acquire, through purchase or lease, battery electric vehicles (BEVs),plug-in hybrid electric � . . . ve ic es PHEVs or zero emisslon e ectrlc motorcyc es ZEMs . ......:........:......:............��....................��...........�:..:...:.�...................�::.......:....:........:.....:............�..�.:�..................:�::�, �.:..:..........��� ��.�� ��� ��.��. ���������'� I��!�I������ ��'�������� �����i��� �'� � �'���° �< <��� �����I�I �''������i����� �II���� ������'��� !��j���"�;�������� ��' ���� ����,��i��� !�!j��������'�� . � ,�'i� �������m��� ������ ���b���J� I��� �I���� ����� 6 A maximum of 25 EVs can be funded for a single applicant through MassEVIP Fleets (BEVs, PHEVs and ZEMs combined), including any EVs previously funded through MassEVIP Fleets. See below for Lexington's used and available EVIP Fleet Grants. � ,� � �, USED # of BEVs 3 $ for BEVs $15,000 # of PHEV 0 $ for PHEVs $0 Total BEVs/PHEVs 3 Total $ Received �15,000 AVAILB LE Grants for BEVs/PHEVs 22 $ for BEVs/PHEVs �110,000 - $165,000 Source::...........:......��.�.�...............��.....:������......�.��.:�.�.����....:���@���� Pollce EVIP a llcatlon Oct 2022 . . .. ... ...�_________� pp � � �I � According to Lexington's Green Fleet Policy, the following vehicles are exempt from the policy: • Heavy-duty vehicles defined as having a manufacturer's gross vehicle weight rating (GVWR) of more than 8,500 pounds (e.g., fire trucks, waste collection trucks) • Police cruisers, passenger vans, and cargo vans (if the policy's criterion cannot be met by commercially available models (Note: police and fire administrative vehicles are NOT exempt) • However, the Town commits to purchasing fuel-efficient options if and when they are commercially available and meet practicability requirements. As such, this section of the report outlines exempt vehicles that may be viable candidates for replacement with electric or hybrid models. This is not an exhaustive list, rather a start based on what staff has had the capacity to research or consider. Facilities • Two 2013 Ford E350 Cargo Vans are slated to be replaced with electric Transits in Oct 2023. • Two 2014 Econoline Cargo Vans could be replaced with electric models in 2024, assuming adequate infrastructure. • Three Ford Transit Cargo Vans (2015, 2017, 2020) could be replaced with electric models, assuming adequate infrastructure. These are two custodial vans and a mail van. Public Works • Staff has included a plug-in hybrid sweeper in the FY24 CIP for Equipment Replacement. The estimate for the sweeper is $650,00 (gas-powered estimate is $300,000). * • Staff has included an electric trash truck in the FY24 CIP for Equipment Replacement. 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Purpose To establish a requirement that the Town of Lexington purchase only fuel efficient vehicles, prioritizing zero emissions vehicles, for municipal use whenever such vehicles are commercially available and practicable. Applicability This Green Fleet Policy applies to all divisions and departments of the Town of Lexington. Definitions Combined city and highway MPG (EPA Combined fuel economy): means the fuel economy from driving a combination of 43 percent city and 57 percent highway miles and is calculated as follows: =1/((0.43/city MPG) +( 0.57/Highway MPG)) Drive System: The manner in which mechanical power is directly transmitted from the drive shaft to the wheels.The following codes are used in the drive field: • AWD: All Wheel Drive: 4-wheel drive automatically controlled by the vehicle power train system • 4WD=4-Wheel Drive: driver selectable 4-wheel drive to 2 - wheel drive option • 2WD= 2-Wheel Drive Heavy-duty vehicle:A vehicle with a manufacturer's gross vehicle weight rating (GVWR) of more than 8,500 pounds. Fuel Efficient Vehicle Types: • ZEV= zero emission vehicle • ZEVs can be BEVs and FCVs: Both are electric drive vehicles with motors instead of engines • BEV= Battery electric Vehicle: Runs 100%on energy stored in the battery • FCV= Fuel Cell Vehicle: Makes electricity on board from hydrogen • PHEV= Plug in Hybrid Electric Vehicle: PHEVs can run short distances on the electricity stored in the battery.They have a gasoline or diesel engine that extends their range. PHEVs are not ZEVs because they produce emissions when the engine runs • PEV= Plug in Electric Vehicle: PEV= BEV+PHEV • HV= Hybrid Vehicle Guidelines All departments/divisions shall purchase only-fuel efficient vehicles, with priority to zero emission vehicles,for municipal use whenever such vehicles are commercially available and practicable. The Town will maintain an annual vehicle inventory for ALL vehicles and a plan for replacing any non-exempt vehicles with vehicles that meet, at a minimum,the fuel efficiency rating contained in the most recent guidance for Criterion 4 (or any replacement of Criterion 4 which sets out vehicle fuel efficiency ratings) published by the MA Department of Energy Resources' Green Communities Division. Staff shall assess the suitability of Plug in Electric Vehicles,for each vehicle planed for replacement,with respect to availability, range and load requirements and, any emergency response requirements, to determine practicability. While determining whether to buy PEVs, hybrids or other LEVs, Staff shall evaluate cost effectiveness, based on a Total Cost of Operation (TCO) model, including acquisition, operations, maintenance, emission fees, available grants, etc. Based on the TOC and financial viability,this policy may be suspended. Exemptions • Heavy-duty vehicles: examples include fire-trucks, ambulances, and some public works trucks that meet the definition of heavy-duty vehicle. However the Town commits to purchasing fuel-efficient options if and when they are commercially available and meet practicability requirements. • Police cruisers, passenger vans and cargo vans are exempt if the above criterion cannot be met by commercially available models. Police and fire administrative vehicles are NOT exempt and must meet fuel efficient, or zero emission requirements when possible. Inventory The following information will be included in the vehicle inventory list which shall be updated on an annual basis and provided to the Green Communities report. ���m.... ���'��+��������m ���� �i � ......... ... .. � ���� ��� I ����� ��N���i ���V �`��r��ro���a�� �����r�u���' � �N�� � "������If�� � ���� i������`������� ������� �������,� ����������� j ���������� � ������ ����,� � Green Fleet Vehicles Replacement All non-exempt vehicles shall be replaced with zero emissions Plan vehicles, or fuel efficient options when applicable. Vehicles shall be replaced when they are no longer operable and will not be transferred from one municipal department to another unless the recycled replacement vehicle meets the fuel efficiency ratings outlines in the Policy. In addition,when replacing exempt vehicles,the function of the vehicle will be reviewed for potential replacement with a more fuel-efficient vehicle, including fuel efficient non-exempt vehicle. The Town of Lexington will review on an annual basis the Vehicle Inventory,to plan for new acquisitions as part of planning for the new fiscal year budget. Questions/Enforcement All other inquiries should be directed to the department/ division responsible for fleet management and or/fleet procurement.This Policy shall be enforced by the Town Manager and or their designee. � � • [� � �'"� "�� ,, � ���, � � � ������r�_� ������� �: "�r �,�� �� �� � �� �� �,.: !�� � Deborah B. Goldberg James A. MacDonald John K. McCarthy Chairman, State Treasurer Chief Executive Officer Executive Director/Deputy CEO January 5, 2023 Mr. James J. Malloy, Town Manager Town of Lexington Town Office Building 1625 Massachusetts Avenue Lexington, MA 02420 Re: Town of Lexington, Lexington High School Dear Mr. Malloy, I would like to thank representatives of the Town of Lexington (the "District") for meeting with Massachusetts School Building Authority (the "MSBA") staff on September 29, 2022, providing the additional materials on October 20, 2022 and meeting with MSBA staff on December 9, 2022 to review enrollment proj ections and methodologies for the Lexington High School project (the "Proposed Project"). As discussed, the next critical step is for the MSBA and the District to agree on a design enrollment for the Proposed Proj ect. The MSBA works with local communities to create affordable, sustainable, and energy efficient schools across Massachusetts. A critical early component in achieving these obj ectives begins with an appropriate design enrollment that positions the District to efficiently meet space capacity needs throughout potential future enrollment variations. The MSBA uses a data driven enrollment proj ection methodology based on the widely accepted modified grade-to-grade cohort survival methodology (the "enrollment methodology"). The MSBA's enrollment methodology generates a baseline enrollment proj ection as discussed during the September 29, 2022 and December 9, 2022 enrollment meetings, and as further described on the MSBA's website found under the `Building With Us', `MSBA Enrollment Methodology' section. For specifics on how the MSBA's methodology impacts the Proposed Proj ect, please refer to the District's Enrollment Proj ection package, provided to the District on September 27, 2022. Based on information supplied by the District, data from sources such as the Department of Elementary and Secondary Education ("DESE") and Department of Public Health, and discussion with the District, the MSBA has been able to create an enrollment proj ection for the Lexington High School project, as follows. 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org Page 2 January 5, 2023 Lexington High School Enrollment Letter The Lexington High School presently serves the District's grade 9-12 enrollment district-wide. The MSBA understands that the District would like to continue to include space to accommodate the LABBB Collaborative program at Lexington High School. Please note, as discussed at the meeting on December 9, 2022, the LABBB Collaborative enrollment is not included in these figures and the determination of allowable space for the LABBB Collaborative programming will be determined during the next phase of the MSBA's process, which is at the time of the review of the District's proposed educational space program for the Proposed Project. Accordingly, this analysis will be focused on the enrollment proj ections for grades 9-12. The table below illustrates the District's K-12 enrollment during the most recent 10-year period, including enrollment through the 2021-2022 year as reported by DESE and enrollment for the 2022-2023 school year as provided by the District. School Year K-5 6-8 9-12 Total 2012-2013 2,846 1,641 1,991 6,478 2013-2014 2,924 1,656 2,002 6,582 2014-2015 3,024 1,616 2,093 6,733 2015-2016 3,053 1,642 2,154 6,849 2016-2017 3,066 1,743 2,185 6,994 2017-2018 3,150 1,813 2,212 7,175 2018-2019 3,094 1,833 2,263 7,190 2019-2020 3,019 1,828 2,275 7,122 2020-2021 2,790 1,793 2,261 6,844 2021-2022 2,702 1,748 2,273 6,723 2022-2023 2,704 1,771 2,331 6,809 A version of the above table with more detail regarding the District's historic enrollment may also be found in the District's Enrollment Proj ection package. The total grade 9-12 enrollment in the Town of Lexington as reported by DESE for the most recent school year is 2,331 students, which was the maximum grade 9-12 enrollment reported in the preceding ten years. Additionally, the current year's grade 9-12 enrollment reflects an increase of approximately 126 students (5.4%) from the average grade 9-12 enrollment reported during the preceding ten-year period. The MSBA understands that the District is proposing an enrollment to accommodate approximately 2,900 students in grades 9-12 at the Lexington High School. The enrollment in grades 9-12 reported by the District for the 2022-2023 school year is 2,3 31 students. With respect to future enrollments, the MSBA's base enrollment proj ection indicates the District's grade 9-12 enrollment will decline over the next ten years as illustrated in the Enrollment Proj ection package. In accordance with the MSBA's Enrollment Methodology, the baseline enrollment is calculated using the ten-year average of proj ected enrollments. As such, 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org Page 3 January 5, 2023 Lexington High School Enrollment Letter the average base enrollment proj ections for grade 9-12 at the Lexington High School through the 2032-2033 school year is 2,120 students (rounded to the nearest five students). As a result of a sensitivity analysis performed by the MSBA on this base enrollment proj ection and further discussion with the District, the following adjustments have been made to the base enrollment proj ection: Out-of-District Enrollment • In order to adjust for fluctuations to the out-of-district enrollment patterns of the District's residents over time, the MSBA has made an adjustment to the base enrollment proj ection. • In order to make this adjustment, the MSBA adjusted the grade-to-grade survival ratios for grades 9-12 by a total of 3.3% throughout a four-year period in the proj ection. • This adjustment added 50 students to the proj ected averages for the District's proposed grade configurations as compared to the base enrollment proj ection. Developments • Based on the discussions between the District and the MSBA regarding anticipated new housing developments and the potential zoning changes accommodating transit-oriented development, as well as the development information provided by the District, the MSBA enrollment model has been adjusted to use the five-year 75th percentile cohort survival rate for 2024 and 2025 rather than the five-year average cohort survival rate, which is utilized throughout the base enrollment forecast. • This adjustment added 225 students to the enrollment proj ections as compared to the base enrollment proj ection for grades 9-12. As a result of the analysis on the base enrollment forecast, the historical enrollment trends of the District and the adjustments described above, the MSBA recommends, for planning and study purposes only, a design enrollment of 2,395 students in grades 9-12 for the Proposed Project. The MSBA believes that this design enrollment recommendation will position the District to efficiently meet space capacity needs throughout future enrollment variations. Please sign and return the attached certi�cation within 21 calendar days to confirm agreement on this design enrollment. If the District feels that this design enrollment does not meet the needs of the District, please respond to this letter via e-mail to Sarah Przybylowicz and propose three meeting/conference call times for which the District can be available to discuss enrollment. If you have any questions regarding this matter, please do not hesitate to contact me or (Sarah.Przybylowicz��massschoolbuildings.org) at 617-720-4466. 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org Page 4 January 5, 2023 Lexington High School Enrollment Letter Sincerely, � �� Mary Pichetti Director of Capital Planning Cc: Legislative Delegation Joe Pato, Member, Lexington Select Board Sara Cuthbertson, Chair, Lexington School Committee Dr. Julie Hackett, Superintendent, Lexington Public Schools Maureen Kavanaugh, Director of Data& Strategy, Lexington Public Schools Michael Cronin, Director of Public Facilities, Town of Lexington File: 10.2 Letters (Region 4) 40 Broad Street,Suite 500 • Boston,MA 02109 • Phone: 617-720-4466 • www.MassSchoolBuildings.org MASSACHUSETTS SCHOOL BUILDING AUTHORITY TOWN OF LEXINGTON LEXINGTON HIGH SCHOOL DESIGN ENROLLMENT CERTIFICATION As a result of a collaborative analysis with the Massachusetts School Building Authority (the "MSBA") of enrollment proj ections and space capacity needs for the proposed project at the Lexington High School (the "proposed project"), the Town of Lexington hereby acknowledges and agrees that the design of the proposed proj ect at the Lexington High School shall be based on an enrollment of no more than 2,395 students in grades 9- 12. The Town of Lexington further acknowledges and agrees that, pursuant to 963 CMR 2.00 et seq., the MSBA shall determine the square feet per student space allowance and total square footage for grades 9-12 in a high school serving 2,3 95 students. The Town of Lexington acknowledges and agrees that it has no right or entitlement to any particular design enrollment, square feet per student space allowance, or total square footage and that it has no right or entitlement to a design enrollment any greater than 2,395 students for the Lexington High School, and further acknowledges and agrees that it shall not bring any claim or action, legal or equitable, against the MSBA, or any of its officers or employees, for the purpose of obtaining an increase in the design enrollment of the Lexington High School that it has acknowledged and agreed to herein. The Town of Lexington further acknowledges and agrees that, among other things, the design enrollment, square feet per student space allowance, and total square footage of the Lexington High School shall be subject to the approval of the MSBA's Board and that the final approval of a proposed proj ect at the Lexington High School shall be within the sole discretion of the MSBA's Board. The undersigned, for themselves and the Town of Lexington, hereby certify that they have read and understand the contents of this Design Enrollment Certification and that each of the above statements is true, complete and accurate. The undersigned also hereby certify that they have been duly authorized by the appropriate governmental body to execute this Certification on behalf of the Town of Lexington and to bind the Town of Lexington to its terms. Chief Executive Officer Duly Authorized Representative of School Committee Date Date Superintendent of Schools Date MEMORANDUM TO: Lexington Select Board FROM: Mark Sandeen, Select Board Member DATE: December 19, 2022 Recommendation on Establishing Committee Term Limits I recommend establishing term limits for Town of Lexington committee members. This policy would provide numerous benefits for our community, including achievement of the Board's Diversity, Equity, and Inclusion goals, the promotion of a more representative and welcoming committee membership for the entire Lexington community, and the facilitation of transition planning for long-serving members. Establishing a committee member term limit of three consecutive 3-year terms will: • Strike a balance between providing adequate time for members to contribute their institutional knowledge, skills, and expertise, while also ensuring that new ideas and perspectives are regularly introduced to Town committees. • Encourage new applicants to j oin Town committees, knowing there will be opportunities for their voices to be heard. • Establish effective term limits for committee chairs. • Provide a reasonable time for transition planning when long serving members retire. It is recommended that this policy be implemented prospectively. All current committee members would be allowed to serve out their currently appointed terms. This would allow for a smooth transition as the new policy is implemented. When a committee member's current term expires, they would be eligible for reappointment only if they have served fewer than three consecutive 3-year terms. Residents would be allowed to reapply for committee membership after a gap in service. Committee members who reach their term limit may choose to continue attending committee meetings as a member of the public after they have left official membership. I recommend against establishing 2 or 3-year term limits for committee chairs, as it typically takes a few years for chairs to develop the institutional knowledge and relationships with staff and Select Board for the chair and, therefore, the committee to be effective in their roles. These recommendations are based on the successful implementation of a similar policy for the Massachusetts Supreme Judicial Court's appointed committees that was managed by Lexington resident Pam Lyons. I believe the adoption of term limits for Town committee members would provide significant bene�ts for the Town of Lexington and urge the Select Board to give this proposal serious consideration. � � e e . ��rgair�i�g - L�xir�gto� �rc���i�g 9-Jan-23 15 �r���ing �u�rd IV�gotiatior�s Guarcls t�d�t�s Lat� r�n�vuals r��t r�c�iv�d �nnual Li��ns� R�n��nra�l� 9-Jar�-23 0 �� �� 12/13 Karthik ��rr��r��th�� re�igning fr�rr� the Tourisnn ��r�rr�itte� �ff��tiv� �el��t �o�rd �orr�r�itt�� irrr�r��di�t�ly; �ich�rd �air R��i n2�ti�r�� 9-J�n-23 0 ir�si r�ir� fr�rn tf�� T�x g g g ' � _ _ / / , 11/30/22 ��partrr��nt �udg�t Ap�r�v� ��I��t ���r�d IVl�eting Pr���r�t�ti�n�, 12/1/22 nllir�ut�� 9-J�r�-23 0 �� �rtrr��nt �ud �t p g , / , / / ' - - a _ a _ � � C��c�rr�ber 19thm C�rolyn h�s 5°% ��LA in�r��s�f�r R��ir��� 9-Jar�-23 15 b��n ir�t�ucl�vvith ��b, If n�t, c�uld we d�th� r���ct �v�il�ble nn�etin� in J�nu�rym R�tirer�er�t b��rd h�d �sked for this t� b� or� �TI�I but it h�s to�� in fr�nt of S�, r��t TIVI for this kind of�ppr�val, Th� ��cr��ti�r� Dep�rtrr��nt h�s b�er� a�k�d s�v�ral tirr,�� �b�ut th� T�vvr� ac��ptir�g � p�rc�l �f I�r�d ithat i� b�hind a r��id�r�tial pr�p�rty�r�d �dja��r�t t� �th�r re�id�nti�l pr�p�rti��, d��s not h�ve �c�ess �r ip�rkir�gs This r�eed�t���rr�� b�f�r�th� ��I�ct ��ard �r�d if �r���r�t�ti�r� - �r��o��d th� ��lect ���rd �pt�to L�xingtc�r� �ik� P�ark-61 9-Jar�-23 20 ����fc�rvv�rd with it, it vvill �urlingt�n �tr��t� Kinr�e�r�� ��rk ne�d t�ga b�f�r� T�vvn IVl��ting t� ����pt th� pr�p�r�y and th�n a budg�t will �e�d t� b� cre�t�d t� rr��int�ir� th�fa�ility, p�t�r�tially�taff th�fa�ility �nd rr�ake r�p�ir�t��r�sur� it rr,��t���f�ty�t�ndardss Tl�i�w�uld b�t�v�t�t� Ap�r�ve ��►Il��tiv� ��rgaining a r�ve th� �r���ir� Gu�rd A r��rr'�nt - L�xin t�n �r���in 9-Jar�-23 5 pp g g g g ��r�tr�ct IV10��� r��g�tiated �u�rd� F�II�w up rr���ting/dis�us�i�r� fror� �/31 9;OOarr� - 12;00 pr� F��ilit�t��d �►is�u��ic�n -6-IVl�nt� � f�cilit�t�d dis�u��i�r� (date F�II�w ll �nrith J�n V1/c�rtrr�anr� 11 J�n-23 1�0 p di�cuss�d �t 9/6 rne�ting) t � �tati�n, 173��dford�tr�et and th� ' future use�f this building needs to i vi - - i i i ii I 9 I , ,) I I V� I I I , I I I , t t I � � roj cts( ildr '� oo ! �/ ) JOINT MEETING? �hould be explor�d and di�cuss�de 12/2�/22��requ��ted th�t b�th th� Library Tru�t�e���taff and i it i i i i i th�upcorning rn�eting on th�futur� ii i ' ' a ' I�t�r in the �urr�rr��r c�f 2023s / PLACEHOLDER: - - �� „ s , s ; � � _ _ ; . PLACEHOLDER: 2022 Open Space and Recreation Plan Update 23-J�n-23 15 Presentation ATIVI 2023 pres�r�t�ti�n�. All ��r�firrr��dm Evaluati�r� �f�r�f�a�l�gi�al IVlarilyr� F�r�ollo�� (25 r�ir�s) ��sour�� P'�t�r�ti�l Ir�grid Kir�off(10 rr�ir��} C��r��litic�n ��la 23-Jan-23 60 ��b�rt ��thb�rg-Historal Y C�unba�k IVle�d�►w �c�n��r°`ratit�r� �or�is�ior� (10 rr�in�) Easer�nent J�ff H�vvey- �itiz�r� petiti�n�r C�� P'ro��cts (10 rr�ir��) J PLACEHOLDER: Pur�h�s� P'�rc�l �f T��nrr�-��rne� 23-J�r�-23 20 hi� requ�st t� purch�s� a L�r�d �c��a��r�t t� 3 ��ff� Rc��d p�r��l �f Tovvr�-�wn�d I�r�d , adj�c�r�t t� his pr�p�rty 3 ��ff� R��d s J I�I identified thi� i� cc�ns�r��tic�r� I�r�d s IVl�re��rr�rr�or�ly r�f�rr�d t� PLACEHOLDER-T�uri�r� ias tl��Vi�it�r� ��r�t�r Lawr� ��r�rrr�itte� R��orr�rr�er�da�ior�s for (r�c�r�rr��nd�ti�r�s Z�r�� � of��ttl� Gre�n IVl�ster 23-J�n-23 15 ur�ar�inn�u�l a rc�ved at Y �p / 23-Jan-23 Dave emailed: I would Iike to get the Zero Waste Plan draft (about 10 min presentation and 10 min for Z�r�W�st� P�lan [�r�ft 6-Feb-23 �o uestions—no vote needed q ) Could wait until the FEb 6 meeting but thats as long as it could go. Food Waste Pilot (5 min presentation and 10 min for questions—need direction for the budget) on the Fo�d V\/a��te Pil�t 6-Feb-23 15 �anuar 23rd SB meetin . Y g Thanks. Could wait until Feb 6 but thats as late as it can go. ��r�lyr� �ugg��t�d that vv� PLACEHOLDER- �i��us� ����sit �dd thi�t�ar� �ger�da for Lc��a��i�r�(�) fc�r�I��rit��l� Fund� di�cus�i�r� to v�t�tc�dir�ct�II D�nat�d tc�T��nrn f�r"UVh�r� It'� 6-F�b-23 15 fur�d�t� �r�� pl��e N��d�d IVI t�st'� e ATM 2023 presentations: Adopt bylaw- Municipal Opt-In �ir��) (c�nfirrn�d} S ecialized Stretch Ener Code- ��t�ost�llo �r�d Vi�ki� �lier- p gy tax d�ferral ir�cr�ase (10 Maggie Peard &Sustainable r�r�i r��) Lexington) � Amend General Bylaws-Tree Bylaw- Increase Protected Tree Look-Back Period Am n n r I 6 I w -Tr 6-Feb-23 55 edGeea yas ee Bylaw-Clarify Processes for Removal of Town Trees Amend General Bylaws-Tree Bylaw-Changes to the Tree Committee Composition Establish Qualifications for Tax Deferrals K�IIy r�c�iv�d �rr��il r�qu�st frorr� � n�ighb�rh��d r�p fc�r tr�ffi��alrr�ing �rt pil�t pr�grarr�s K�IIy talked vvith �r� ���� �tre�t A►rfi �ilot �r��e�t 6-F�b-23 20 �h�il� �nd T�� h�� b��n p , inv�lv�d ar�d kr��vvs ab�ut its �heil� �ar� ��rr�e t� r�p th� T��s T�Id w�rr��r� th�t Jar� i� t�rg et This i�t� h�v��t�ff pr���r�t the currer�t nn�rket for tvv�- w�y�r�lin��y�t�r��for Tw�►-V�/� ��r�rr�ur�icati�ns llp►da�t� 13-F�b-23 10 r��ident�tc� u�� �r�d th� Y ir�plic�tior��witl� our oth�r currer�t�y�t�rr��vv� u�� (w�rk order, �I�, �tc)s IVl�tt ��gg�t- ��r�firr�ed ATfVI 2023 �r���r�ta�ti�n�: Arr��r�� ��cti�r� 135-4.4 c�f Zc�r�ir�g � I�w-R�du�e R��i�d�r�ti�l �r�s� 13-Feb-23 Y . Bond counsel would like ��r�d I�suan����r�rd 13-Feb-23 10 this voted at the Feb 13th meeting AT�Ii 2023 pr���r�t�ti�r��. IVlrs P�t�l i� away ur�til F�b 10 �ir���f� P�t�l- Fur Tr�d� 26-F�b-23 ��th�fir�t rr���tir�g h� ��n ���tri�tic�r�s byla�nr�rn�r�drr��r�t �tt�r�d i� Feb 26ths 26-Feb-23 . ' ' Placeholder-Open Space and Recreation Plan Review � � � r���ting �nrill b� I��Id. Tl�e fir��l r�vi�w requir�d i� b� t�� S�I��t ��ard. In r�vi�wing �h�tirr��lin�, �nr�uld it �� p�ssi�l�to I��I�d a spa�ce�n th�2/27 ��I��t �oar�d �g�ncl�? Th�fe�� ha�� r�ot be�n ir�cr��s�d ir� y��r� (ne�d tc� I�larch/April ��r�sid�r ir�cr���ing f�r all �is�u�s Incr�asing Sel�c� �o�rd 2023 �r _ Li��nsing F��s typ�� �ff�ctiv� irr�nn�diat�ly �����r ila�t di��u���d ir� I�t� 2019/e�rly 2020) This i�t� h�ve � di�cu�si�n or� tl�� ��I�ct ���rd'� pr�f�ren�� �r� ��tabli�l�ir�g a pr����s to upd�te th� Dis�u�� lJ d�te���h� Int� ra���d Ir�tegrat�d �uildir�g ��sigr� � � g �on�tru�ti�n P�li�ys Th� �uilding D�sigr� ���n�tru�ti�n �-IVl�y-23 10 ��lic ��licy�d�pt�d ir� 2019 � re��r�r��r�d�d that it b� upd�t�d �v�ry tl�r��y��r� and it'�2022 (2022-2019 = 3�s r tr�r��portati�n irnpr���rr��r�t� that vv� hav� b�er� ir�f�rrr��d i� rel�t�d to a bik� �h�r� Di��u�si�n on I�ik��I��r� pr�gra�rn 5-Jun-23 15 pr�grarr�s Th� ��ard ha� n�t discussed ar�d t�k�r� � po�iti�n �f�upp�rtir�g �r n�t �upp�rti�g such � progrann, but vuill need t� b�f�r�w� ��n sigr� ar� agr��rr��r�tm / / / AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Automa.tic Amusement Device License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: Category:Decision-Making T he S elec t B o ard is b eing as ked to ap p ro ve the 2023 Annual Auto matic Amus ement D evic e L ic ens e renewals. T he S elec t B o ard O ffic e is in rec eip t o f all o f the required do c umentatio n fo r the renewals o f the fo llo wing bus ines s ho lding(2)Auto matic Amus ement D evic e Lic ens es: AUTOMATIC AMUSEMENT DEVICE (2) Lexington Lodge#2204 B.P.O.E. - 959 Waltham S treet SUGGESTED MOTION: To ap p ro ve the 202 3 Annual Auto matic Amus ement D evic e L ic ens e R enewals fo r the fo llo wing b us ine s s: AUTOMATIC AMUSEMENT DEVICE (2) Lexington Lodge#2204 B.P.O.E. - 959 Waltham Street Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Class II License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.2 S UMMARY: Category:Decision-Making T he S elec t B o ard is b eing as ked to ap p ro ve the 2023 Annual C las s I I Lic ens e renewals. T he S elec t B o ard O ffic e is in rec eipt o f all o f the required do cumentation and dep artmental revieWs with s ign-o ffs for the renewals o f the following busines s es holding a C las s II Lic ens e: C LAS S II Auto and Dies el S ales - 75 Westview S treet Auto Engineering-436 Marrett Road Lexington Auto Sales - 542 Massachusetts Avenue SUGGESTED MOTION: To approve the 2023 Annual Class II License Renewals for the following businesses: C LAS S II Auto and Dies el S ales - 75 Westview S treet Auto Engineering-436 Marrett Road Lexington Auto Sales - 542 Massachusetts Avenue Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Common V'ictualler License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.3 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve the 2023 Annual Common Victualler License renewals. The S elect B o ard O ffic e is in rec eip t o f all o f the require d d o c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewals o f the following busines s es holding a C ommon Victualler Lic ens e: COMMON VICTUALLER Abbott's Frozen Custard - 1853 Massachusetts Avenue Aloft Lexington- 727 Marrett Road Avenue Deli- 1806 Massachusetts Avenue E lement L exingto n- 72 7 Marrett R o ad F ruitee Yo gurt- 1707 Mas s ac hus etts Avenue, Unit 5 Great Harvest Bakery& Cafe- 233 Massachusetts Avenue Knights of Columbus Members Association Inc. - 177 Bedford Street Lexington Lo dge#2204 B.P.O.E. - 959 Waltham S treet Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue Pine Meadows Golf Club - 255 Cedar Street Rancatore's Ice Cream and Yogurt- 1752 Massachusetts Avenue Starbucks Coffee#7553 - 60 Bedford Street T he Hangar- 103 Hartwell Avenue SUGGESTED MOTION: To ap p ro ve the 2 02 3 Annual C o mmo n Vic tualler L ic ens e R enewals fo r the fo llo wing b us ine s s e s: COMMON VICTUALLER Abbott's Frozen Custard - 1853 Massachusetts Avenue Aloft Lexington- 727 Marrett Road Avenue D eli- 1806 Mas s ac hus etts Avenue E lement L exingto n- 72 7 Marrett R o ad F ruitee Yo gurt- 1707 Mas s ac hus etts Avenue, Unit 5 Great Harvest Bakery& Cafe - 233 Massachusetts Avenue Knights of Columbus Members Association Inc. - 177 Bedford Street Lexington Lodge#2204 B.P.O.E. - 959 Waltham S treet Nick's Restaurant of Lexington Inc. - 197 Massachusetts Avenue Pine Meadows Golf Club - 255 Cedar Street Rancatore's Ice Cream and Yogurt- 1752 Massachusetts Avenue Starbucks Coffee#7553 - 60 Bedford Street The Hangar- 103 Hartwell Avenue Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Entertainment License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.4 S UMMARY: Category:Decision-Making T he S elect B o ard is b eing asked to approve the 2023 Annual Entertainment Lic ens e renewals. T he S elect B o ard O ffic e is in rec eip t o f all o f the require d d o c umentatio n fo r the renewals o f the fo llo wing b us ine s s e s ho lding an Entertainment Lic ens e: ENTERTAINMENT Aloft Lexington- 727 Marrett Road Element Lexington- 727 Marrett Road Starbucks Coffee#7553 - 60 Bedford Street Thai Room- 182 Bedford Street SUGGESTED MOTION: To ap p ro ve the 202 3 Annual Entertainment L ic ens e R enewals fo r the fo llo wing b us ine s s e s: ENTERTAINMENT Aloft Lexington- 727 Marrett Road Element Lexington- 727 Marrett Road Starbucks Coffee#7553 - 60 Bedford Street Thai Room- 182 Bedford Street Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Innholder License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.5 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve the 2023 Annual Innholder License renewals. The S elect Board O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewals of the following businesses holding an Innholder License: INNHOLDER Aloft Lexington- 727 Marrett Road Element Lexington- 727 Marrett Road SUGGESTED MOTION: To approve the 2023 Annual Innholder License Renewals for the following businesses: INNHOLDER Aloft Lexington- 727 Marrett Road E lement L exingto n- 72 7 Marrett R o ad Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Committee Resignations PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.6 S UMMARY: Category:Decision-Making The S elect Board is being asked to accept the resignation of Richard Bair from the Tax Deferral and Exemption S tudy C ommittee effective immediately. T he S elec t B o ard is b eing as ked to ac c ep t the re s ignatio n o f Karthik R amanathan fro m the To uris m C o mmitte e effective immediately. O n b ehalf o f the To wn o f Lexingto n, the S elec t B o ard Memb ers would like to extend their many thanks to Mr. B air and Mr. R amanathan fo r their time and s ervic e to the c o mmunity. SUGGESTED MOTION: To acc ept the resignation o f Richard Bair from the Tax Deferral and Exemption S tudy C ommittee effective immediately. To acc ept the resignation o f Karthik Ramanathan from the Tourism C ommittee effective immediately. Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 ATTACHMENTS: Description Type � ��.�������m���,��:���I.��,�����,,,,,�� .�����° ����;�c����� ���,��°���� � ���;���i�����:�,�����r��I�;����,,,,,�. ��.�.���:�,���,������� ������.���� I[��������i��,� Stacey Prizio From: Sent: Tuesday,January 3, 2023 2:20 PM To: Stacey Prizio Subject: RE: Retirement from Tax Deferral and Exemptions Study Committee - RICHARD BAIR USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. H i Sta cey— I confirm that I wish to have my resignation processed effective immediately. Thanks. Richard Bair 18 Redcoat Lane Lexington, MA 02420 From: Stacey Prizio<sprizio@lexingtonma.gov> Sent:Tuesday,January 3, 2023 1:00 PM To: Subject: FW: Retirement from Tax Deferral and Exemptions Study Committee- RICHARD BAIR Good afternoon Mr. Bair, Happy New Year! Can you please confirm if your resignation from the Tax Deferral and Exemption Study Committee is to be processed effective immediately? I am assuming so. I would just need your confirmation to process the resignation at a Select Board meeting. I will be sending you a resignation letter following the meeting. Thank you, Sta cey � �. � . . �ti� Department Assistant Select Board Office Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 Main: 781-698-4580 Direct: 781-698-4582 ����,��;c�,�;�,���.� .��� �.� c�� ���.������.��.������ ,���. .�.� .c�v From: Mary de Alderete Sent: Wednesday, December 28, 2022 11:10 AM To: Cc: Kim Katzenback ; Stacey Prizio<sprizioC�lexin�tonma.�ov>; Lisa M. Maguire � ; Dianne Sperber Subject: RE: Retirement from Tax Deferral and Exemptions Study Committee- RICHARD BAIR Dear Mr. Bair, Thank you for letting us know of your decision to retire from this position. In order to finalize the process, please provide a note stating your intent to withdrawal from the position - which also contains your signature. You may either print a copy of this email, sign it, and then forward it back via a return email or drop it by Town Hall, or mail it to our Office in order to make it "official". We are very appreciative of your six years of continued service on this Board, and wish you all the best in the future! BEST REGARDS, 1VIARY D E ALD ERETE, G 1VI G 1 G 1VI 1VI G LEXII�iCTOI�i T�OV�II�i GLERK From: Sent: Wednesday, December 28, 2022 10:59 AM To: Mary de Alderete Subject: Retirement from Tax Deferral and Exemptions Study Committee - RICHARD BAIR USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. To:Town Clerk's Office — I would like to retire from my unpaid position as a member of the Selectmen's Tax Deferral and Exemptions Study Committee. I have some personal obligations that need my attention now and have reduced other volunteer commitments too. I shared my desires with Committee co-chairs,Vicki Blier and Pat Costello, and they are quite understanding. The Committee work has been an interesting experience over the years! Thank you. Richard Bair From: LEX-ETH I CS P ROG RAM Sent:Tuesday,January 4, 2022 11:05 AM To: 'Richard Bair' LEX-ETHICS PROGRAM Subject: RE: COI date check- RICHARD BAIR Hi Richard, 2 The date of the last certificate on file for you is January 30, 2021 so you are all set with the online training until January 2023. Thanks for checking! Best regards, Lisa Maguire Town Clerk's Office From: Richard Bair Sent: Monday,January 3, 2022 4:15 PM To: LEX-ETH I CS P ROG RAM Subject: COI date check Hi—Would you please let me know the last date that I took the biannual state Ethics Training course as a member of the Tax Deferral and Exemptions Study Committee? Thank you. Richard Bair Sent from Mail for Windows IIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/4I11U1�e When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 3 Stacey Prizio From: Karthik Ramanathan Sent: Saturday, December 17, 2022 6:32 PM To: Stacey Prizio Cc: Ca rol Wa rd Subject: Re:Tourism Committee Appointment Letter USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Sta cey/Ca ro I With all due respect, I am unfortunately going to need to withdraw from the Tourism Committee as I will not be able to attend more than 3 sessions- if that-given the time when it will be scheduled (during workday hours). I do wish I could have fit this in during the work day. Please let me know if you need any further information. Thank you. Karthik Ramanathan On Dec 1, 2022, at 10:51 AM, Stacey Prizio <sprizioC�lexin�tonma.�ov>wrote: Good morning Karthik, I have attached a copy of a letter for your appointment to the Tourism Committee that was approved at the Select Board meeting on Monday night. If you have any questions, please let me know. Have a great day! Thank you, Sta cey Stacey A. Prizio Department Assistant Select Board Office Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 M a i n: 781-698-4580 Direct: 781-698-4582 ,�..I��� � I.... ii i� � ir�i� � � ....I....��I� ir I �i ir� � �� � IIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/4I11U1�e When writing or responding,please be aware that the Massachusetts Secretary of State has determined that most email is a public�ecord and, therefore, may notbe keptconfidential. <2022 Appt-Tourism Committee - K. Ramanathan SIGNED.pdf> 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve and Sign Proclamation- Alfred K. Balon's 100th Birthday PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.7 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve and sign a proclamation in recognition of Alfred K. Balon's 100th birthday. Mr. Balon has been a resident of Lexington for the past 65 years. SUGGESTED MOTION: To ap p ro ve and s ign a p ro c lamatio n in rec o gnitio n o f Alfred K. B alo n's l 00th b irthd ay. Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 ATTACHMENTS: Description Type � "���"�m� ����°��:���.�������f��'�� :��������.������.������c����M�����������,��c:�� .��G����:������ �;���.n������,� �V �i �WW . ��� � y � ��J , , „ ,,,,,,,,,,,.� 5 I J �, f, �,u �� P� ��il i� 6 I� �� J�, . ���� � � � � �o�i� ot �.exinc tor� �c���.� u��tt� �,. � t� � `' "��� �� , � ����� y� �� g , �`� �'' � �° �,, � �, �, ,� �' �� ����'���� SELECT BOARD OFFICE � � �����'{�,�"�'.�.. �'� PRO CLAMATION Whe�eas: Alfred K. Balon, a 65-year Lexington resident, is celebrating his 100th birthday on January 10, 2023; and Whe�eas: he served as a 1 st Class Petty Officer and sonar operator in the Navy in the Pacific Theater during �1Vorld War II and his destroyer was part of the convoy that escorted President Roosevelt to The Big Three Meeting with Stalin and Churchill in Yalta; and Whe�eas: he also served during the Korean Conflict; and Whe�eas: he went on to attend Babson College and graduate from Northeastern University,where future President John F. Kennedy was the commencement speaker at the old Boston Garden; and Whe�eas: he moved to Lexington in 1957 with his dear wife Yolanda, where they lived until her death in 2011; and Whe�eas: he raised his 3 children - Ken, Martha, and Suzanne - in Lexington, all of whom graduated from Lexington High School before heading off to Villanova, Mount Holyoke, and Stonehill College respectively; and Whe�eas: he spent his whole post-military career working for the US Government, first at the Charlestown Navy Shipyard and then at the Army Corps of Engineers,before retiring in 1978; and Whe�eas: he kicked-off retirement by building a house in Vermont with his son, Ken, and spent almost 30 years more helping to do the books at the Lexington Shell gas station; and Whe�eas: he will be celebrating his milestone birthday with his children, grandchildren,and great-grandchild on January 14,2023. NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts,do hereby recognize: Alf�ed K. Balon on the occasion of his One Hundredth birthday on January 10,2023 and wish him well on this auspicious occasion. IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 9th day of January. JILL I.HAI,CHAIR JOSEPH N.PATO SUZANNE E.BARRY DOUGLAS M.LUCENTE MARK D.SANDEEN AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Select Board Meeting Minutes PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.8 S UMMARY: Category:Decision-Making T he B o ard is b eing as ked to ap p ro ve and releas e the fo llo wing s ets o f ineeting minute s: • Novemb er 16, 2022 F Y2024 Budget S ummit I I I • November 30, 2022 Department Budget Presentations • D ec emb er 1, 2022 D ep artment Budget P re s entatio ns • December 5, 2022 S elect Board • D ec emb er 6, 2022 D ep artment Budget P res entatio ns SUGGESTED MOTION: To ap p ro ve and releas e the fo llo wing me eting minute s: • Novemb er 16, 2022 F Y2024 Budget S ummit I I I • Novemb er 30, 2022 D ep artment Budget P res entations • D ec emb er 1, 2022 D ep artment Budget P re s entatio ns • December 5, 2022 S elect Board • D ec emb er 6, 2022 D ep artment Budget P res entatio ns Move to approve the consent FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 ATTACHMENTS: Description Type � ��� �:::d��f"�������:�,:������r������;���������r���I�I�I ������.���1� I[�:�������,.�,� � ������d�.-�"�����:�,���,�, �I�������,.����,�������.�����������;����i������ �I������:��:�� I[��,�,��°���� � ������,�,..�f'�.�,��1�:����;� ������,����������;���.��������f��:���,��.�m��� �I:������aa��� I[���.�w��u���� � .�������9�.J�":��,�:�`�'�������������.�:�����:��� .��������:�.���� IC��������� � .�:�� ���.�"�:�(���:�,��?,� .���:n���.�:�����,���: �:���uG������1� �����„�����.�� SELECT BOARD MEETING BUDGET SUMMIT III November 16, 2022 The remote participation Budget Summit III meeting was called to order by Select Board Chair Jill Hai at 7:01 p.m. on Wednesday,November 16,2022 via hybrid meeting services. Present for the Select Board(SB): Ms. Hai, Chair; Mr. Lucente,Vice Chair; Mr. Pato; Ms. Barry; and Mr. Sandeen as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Katzenback, Executive Clerk. Present for the School Committee (SC): Ms. Cuthbertson, Chair; Ms. Jay; Ms. Lenihan; Ms. Sawhney, Vice Chair; Mr. Freeman; Dr. Hackett, Superintendent of Schools; and Mr. Coelho,Director of Finance for Lexington Public Schools. Present for the Appropriation Committee (AC): Mr. Parker, Chair; Mr. Padaki,Vice Chair; Mr. Ahuja; Mr. Bartenstein; Mr. Levine; Mr. Michelson, Mr. Osborne Ms. Yan[late arrival]. Present for the Capital Expenditures Committee (CEC): Mr. Lamb, Chair; Mr. Kanter,Vice Chair and Clerk; Mr. Cole; Ms. Rhodes; Ms. Beebee;Mr. Boudett. Also present: Ms. Kosnoff,Assistant Town Manager for Finance; Ms. Lebrecque, Town Budget Officer Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Public comments were not taken during the meeting. ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2024 Budget Summit III • FY2024 Updated Revenue Proj ections Ms. Kosnoff explained that one of the primary points for tonight is to try to finalize the revenue allocation model for how the FY2024 revenue will be split between the Town and the School. She stated that the total general fund operating revenues for FY2024 are just over$273M. This is an$8.2M increase over the FY2023 estimated budget,representing approximately a 3.1% increase. Ms. Kosnoff explained that this January multiple new solar panels will be turned on around Town at many of the schools. Along with that power purchase agreement, the Town will be getting a pilot payment. For the first year,the pilot payment can be included under the pilot revenue. In future years the payment will move under personal property revenue. The amount of the pilot payment for this year Was just under$80,000. Regarding the Department municipal fees, a little extra money has been added to the ambulance receipts,based on a renegotiated contract. Finally, since the last Summit, $50,000 has been added to the investment income,based on rising interest rates. The revenue estimate was made a bit more aggressively this year due to trends and the transition of free cash from the operating budget. Ms. Kosnoff noted that the available funds are approximately$2M more than when presented at the last Summit. This is primarily due to the free cash line. The original proj ection for free cash was $14.25M, and it is now it is up to $16M. The primary reason for this is that the School circuit breaker was previously not fully expended. Another minor adjustment was based on an addition of$50,000 to the Visitor Center Stabilization Fund. This was made to help offset the debt service on the new Visitor Center building. She also noted that the PEG Access Special Revenue Fund is beginning to become depleted, so the contribution is being reduced to make this more of a smooth transition. • FY2024 Revenue Allocation(Municipal& School) and Uses of Free Cash Ms. Kosnoff explained that, as of Summit I,the total revenue was projected at$270.7M. Once necessary items were removed from that proj ection, the amount was reduced to $265.4M. When dividing this up into the correct percentages for the Town(26%) and the Schools (74%),the allocation for the School Department was $3.9M and for the Town was $1.3 8M. This was a 3.1%increase over last year. The School Department budget, as presented at the last summit,was indicated to be approximately$133.6M, or approximately 4.2%over their last year's budget. This left the School Department with a shortfall of approximately$1.4M. The Town's allocation was $46.4M,with requests from the Departments submitted at$48.SM, a 7.6% increase over last year. This leaves the Town with a shortfall of approximately$2M. The revenue that can be allocated is 3.6%, or$6.2M over last year. This tivill give the School $4.6M more than last year, and the Town$1.6M more, still leaving both sides with a fairly significant shortfall. Ms. Kosnoff reviewed some of the drivers for the allocation shortfalls. She explained that Lexington's enrollment at Minuteman is increasing. This assessment is largely driven by the four-year rolling average of the number of students enrolled at Minuteman. For 2023 there are 78 students current enrolled at Minuteman, an increase of 10% over the four-year average. The increase to health, dental and other fringe benefits has a large impact, at a$1.6M increase over last year's budget for health benefits. She noted that the Facilities Department budget has a very significant increase over last year of approximately$1.6M, or 12.5%. The majority of this is driven by energy costs. Ms. Kosnoff noted that the contribution to the Special Education Stabilization Fund has been increased to $1M from free cash. There will also be a continued contribution to the Pension Fund of$50,000/year from free cash. Regarding cash capital,a maj ority of the $12.2M is coming from free cash,but$700,000 of tax levy funding was also added. Ms. Kosnoff explained that, on the Totivn side,the trash and recycling contract is proj ected to potentially go up $1.1 M-$1.2M in just one year. Some funds are being held aside, in case that item needs to be dealt with.Also,the HR department would like to do a municipal wage study across all ToWn Departments to see where Town employees are lining up compensation-wise with other communities. She explained that there is no way to be able to fund any program improvements this year out of the Town's municipal budget. Thus, she and the Town Manager are requesting that this item be funded from free cash, as it is a one-time expense. In response to a question from Mr. Lucente (SB)regarding the increase to health insurance rates,Ms. Kosnoff explained that Lexington is a member of the GIC, the State's health program. This tends to be a bit more stable than market rate plans. A 5%increase in health premiums and a 3% in dental premiums have been proj ected at this time. The number is based off active employees in the system,with additional leeway for others who may enter the plan throughout the year or change their plan status. In response to a question from Mr. Levine (AC) as to why the tax levy was not used for the operating budget and the free cash used for the tax-free cash capital,Ms. Kosnoff explained that this is based on long-term planning and proj ections. Dr. Hackett(SC) stated that the share expenses and set asides are a choice. A tiny adjustment in these could make a huge difference in the School budget. She questioned the amount of funding that might be needed to fix air quality issues in Town buildings. She noted that the School Department has returned approximately$6M back to the Town, which then goes into free cash. The following year,the revenue allocation model is applied, and the School gets 74%of what was returned to the Town.The School Department is requesting to adjust the allocation amount from$1 M to slightly more than$1.4M, in order to bring the Special Education Stabilization Fund back to $2M. In response to a question from Mr. Padaki (AC)regarding the Parking Fund, Ms. Kosnoff explained that very little revenue came into the Fund during the pandemic. The balance at the end of FY2022 was approximately$110,000. The intention is to fund this Fund until revenue increases again. The increase to the Cemetery Sale of Lots Fund has a lot to do with the Cemetery Building and the proj ection for debt service. In response to a question from Mr. Padaki (AC)regarding if the proposed solar panels on the school buildings will help to offset some of the increases to the Facilities budget,Ms. Kosnoff stated that this is true,though it is hard to say exactly what the offsets will be. While the panels are operational, it is unclear when the batteries will be turned on. Ms. Kosnoff reviewed the municipal budget challenges, such as the trash and recycling contract,the Facilities budget, gas, and diesel,two transportation contracts that are set to expire,multiple union contracts in negotiation, and supply chain disruptions and lead time. She noted that if some of the off-the- top expenses change from the proj ections, she would be open to allocating that extra revenue between the Town and School Department. She noted that she would not recommend further adding free cash into the operating budget unless it is to bridge a very temporary gap. Mr. Malloy explained that the Town does not charge a fee for curbside pickup. The proj ection for curbside recycling and refuse pickup is increasing from approximately$2M to a little over$3M. That consumes approximately 80% or more of the total allocation on the municipal side. He explained that he has recommended to the Board, for the FY2025 budget,to create an ad hoc committee to study the future of the Lexpress bus service. Currently, the transportation services cost budgeted in 2024 is approximately $937,000. These services bring in approximately$30,000 in revenues from fares each year. That gap has been growing each year, as fewer people have been riding Lexpress,while the cost has consistently increased. The Board is also considering bringing the Liberty Ride service in-house. Regarding wages and collective bargaining, the ToWn had six contracts open this year. Mr. Malloy explained that inflationary increases are being seen on everything for the supply chain, simply due to supply and demand. He stated that he and Ms. Kosnoff will be working on further rounds of cuts to the budget. He noted that the Select Board could consider setting a fee aside for sanitation services to offset that cost,though free trash pick- up has been a longstanding issue in Town. In response to a question from Ms. Hai (SB), Mr. Malloy explained that trash collection at the School Departments is approximately$250,000 a year and approximately$50,000 a year for all Town buildings. The amount for the Town buildings is currently absorbed in the Public VVorks Department budget. This may need to change. In response to a question from Dr. Hackett(SC)regarding the use of ARPA funds for the one-time expense of air quality in buildings,Ms. Kosnoff explained that ARPA funds can be spent on any municipal proj ect. Mr. Malloy noted that the increases in the utilities for electric and gas are based on the distribution charge,not on the generation charge or supply. He stated that he believes utility companies will only continue to increase the distribution and transmission charges. Ms. Sawhney(SC)stated that she has been reviewing the actuals and predicted numbers for revenue transferred for the tax levy.In almost every year, there has been a surplus,ranging from-$1 million to $2M+. She stated that she believes the Special Education Stabilization Fund, in some ways, should be looked at as a Capital Stabilization Fund, as it is just as necessary. Mr. Michelson(AC)noted that the town has a bylaw which specifies that trash collection is free. The Select Board would have to consider a bylaw change in order to enact any charges for trash collection. Mr. Malloy explained that Town Counsel has reviewed the bylaw,the bylaw actually states the ToWn is required to provide a location for trash to be brought to for free. It does not say that curbside trash pickup or recycling is free. Mr. Michelson(AC) suggested that Town Counsel review the results of the citizen's lawsuit that was taken against the Town regarding this item. In response to a question from Mr. Kanter(CEC)regarding availability of funds for capital, Ms. Kosnoff explained that the intention is to use free cash to do complete most of the ongoing programs, including the school and municipal building envelopes, street improvements, sidewalks, IT equipment, School IT capital, etc. Mr. Kanter suggested that the balance between operating and capital should be included in these discussions. In response to a question from Mr. Bartenstein(AC)regarding creation of another enterprise fund for stormwater management, Mr. Malloy explained that DPW is continuing to pursue and refine the proj ections for a stormWater management fund. DPW will present to the Board in December on this proposal. In response to a question from Mr. Boudett(CEC)regarding proj ections on the property tax levy front, Ms. Kosnoff stated that she believes this will not be undershot quite as much as in previous years, due to new policies. In response to a question from Mr. Kanter(CEC)regarding creating a contribution from operations into Recreation to keep their fund in a reasonable state, Ms. Kosnoff explained that, during the pandemic,the Recreation Enterprise Fund lost essentially all of its revenue for an entire year. However,there was also a lack of associated expenses at the same time. By the end of FY2022, this Fund was approximately $1,000,005. The discussion regarding potentially moving some of Rec's fixed employees into the general fund has been tabled for now. • Debt Service Projections and Capital Financing Ms. Kosnoff reviewed the debt service proj ections. She noted that the debt service Within the levee is declining,which frees up some money in the operating budget for other things. However, if free cash is not available in the future, annual capital purchases, such as fixing buildings, equipment, etc.,will not be able to be completed without bonding the proj ects. If these are bonded, debt service will creep up again. She reviewed authorized debt proj ects that have not yet been fully issued,including Hartwell Ave., and infrastructure design, leading to approximately$6M on hold. There are a few facilities items which have also been delayed. Approximately$4M Which Was not placed into the proj ection deals with an outstanding conservation land acquisition item and a fevv other miscellaneous items. Ms. Kosnoff explained that there is not enough free cash to do the entire capital plan in FY2024,A few items will need to be debt financed. This is at the Town's discussion. The Bedford/Hartwell long range plan could be issued as needed over a number of years. The solar proj ect for the Police Station will likely need to be debt financed. Ms. Kosnoff explained that the debt model presented is a level principal model which, over the long run, does save the Town interest expense. It alloWs for much higher payments in the early years and then lower payments at the end. A $400M construction cost is now being held, along with a 25%MSBA reimbursement. It is expected that the Town is going to have to debt finance approximately$277M of the construction cost. This will likely come to the 2027 Town Meeting and bonded after that. In this model, the design costs are bonded at 20 years and the construction at 30 years,tivith an interest rate of 4.5%. Debt service starts ramping up in FY2029, at which point the Town will have to start making draWdowns from the Capital Stabilization Fund to offset the debt service. The long-range model shows that at no point will the Town run out of stabilization funds and not be able to offset that impact.The model is based on the debt service portion to the taxpayers not increasing more than 3%per year. In response to a question from Mr. Bartenstein(AC)regarding proj ections for new growth, Ms. Kosnoff agreed that this will likely continue to increase. Mr. Bartenstein stated that he would like to take in to account the degree to which money is taken from taxpayers today,to offset the cost of future taxpayers who will be getting a lot more than the taxpayers today are getting. Mr. Malloy agreed that the number projected is likely conservative and that staff will continue to work on realistic estimates for this. Ms. Hai (SB)noted that the Select Board will begin its budget hearings the week after Thanksgiving. She reminded everyone that next Tuesday,November 22, 2022, at 7pm is the annual Lexington Interfaith Thanksgiving Service,which is going to be held at Hancock Church, as well as via Zoom. • Municipal Budget Challenges for FY2024 This was p�eviously add�essed. DOCUMENTS: Summit III Budget Presentation.v2, FY2024 Revenue Proj ections ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 by roll call to adj ourn the meeting at 8:42 p.m. The other committees followed suit. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 30, 2022 A remote participation meeting of the Lexington Select Board was called to order at 1:03 p.m. on Tuesday, November 30, 2022 via Zoom meeting services. Present were Ms. Hai, Chair, Mr. Lucente, Vice Chair; Mr. Sandeen and Ms. Barry; Also present were Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; Ms. Lebrecque, Budget Officer; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. Mr. Malloy noted that there is a proposed shortfall on the municipal side of the budget, as part of the revenue allocation. This is due to a number of items including general inflation and cost increases, such as utility costs, and the cost of some of the labor contracts. The initial driving issue in the budget this year was the increase in curbside sanitation pickup costs. Other proposals have been received for this item and are currently being reviewed. Department spending by line item has been reviewed. At the last Budget Summit, Ms. Kosnoff recommended using $500,000 from reserves to offset the large increase in the current sanitation cost for this year. This would then need to be absorbed as part of the FY25 budget process. This will allow the Town, at this point in time,based on the cuts made,to continue providing as close to level services as possible. There is only one employee affected by this proposal, the Management Analyst position. That role is currently vacant and would be left vacant for FY24. Senior managers and staff have been informed that PIRs were included in the Board's packet, but that it is unlikely a maj ority of them will be funded this year. A couple of PIR items may be funded out of a one-time funding source. In response to a question from Mr. Pato, Mr. Malloy noted that this only addresses the municipal side of the budget and does not yet begin to address the education portion of the budget. In response to a question from Ms. Barry, Ms. Kosnoff explained that, at the last summit,the proposed gap is the budget was approximately$1.8M; this has been reduced down to approximately$585,000. Tax revenue and new growth remain strong. However, some new revenue from commercial growth is now being set aside to help fund the high school proj ect, instead of being rolled into the operating budget. The cost escalation on the expense side is really the driver for this gap. ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2024 Proposed Budget—Town Manager's Office Presentation James Robinson, Management Fellow,presented the Town Manager's Office proposed budget. The FY24 budget is increasing overall by 7.03%. This increase is comprised of a 7.29%increase in compensation, primarily due to contractually obligated step increases, as well as an increase of 6.13%in overall expenses from FY23. Departmental Initiatives: 1. Continue to support the Racial Diversity, Inclusion, and Equity Transformation plan and other social equity initiatives in coordination with the Select Board. 2. Work to support the organizations' high-performance culture by providing directed team building to the middle and senior management team. 3. Develop new revenue sources to support the budget,particularly the capital budget,by developing long term debt management strategies to mitigate the impact of large proj ect debt service. 4. Continue the initiative to develop organizational stability by passing on institutional knowledge, engaging mid-level managers in organization decision making, and selecting and training qualified individuals. 5. Continue reviewing new fiscal policies, speci�cally updating strategies for funding the Town's Pension and OPEB liabilities. The next policy review will evaluate the funding model for the recreation enterprise fund. Program Improvement Requests: • Lexington HeatSmart Program In response to a question from Mr. Lucente, Mr. Malloy explained that the plan is not to consider filling the Management Analyst position until FY25. Mr. Lucente asked if there should be a consideration regarding volunteer help for this position until that time. Mr. Pato agreed with making use of certain committees and volunteer work for this item. Anne Graglia-Kostos, Director of Human Resources, increase of about 6% overall, due to compensation. All of the expenses remain level funded,but the compensation will increase by$19,276, or 10.7%, over last year. This is mainly due to the increased hours allocated to the Administrative Assistant. Program Improvement Requests: • Full-time Administrative Assistant • Hiring of a Benefits Assistant • Classi�cation and Compensation Study In response to a question from Ms. Hai, Ms. Graglia-Kostos explained that the HR Assistant that deals With helping to manage school employees is a shared position. Ms. Hai stated that she believes the entire position should be shared. DOCUMENTS- Presentation-Town Manager's Office FY2024 Proposed Budget 2. FY2024 Proposed Budget—Town Committees Presentation Mr. Robinson stated that the Town Committees Budget is expected to decrease overall by$3,952, or 5.63%. This reflects a$4,090 decrease for the Town Celebrations Committee,which is primarily due to costs of the biennial Dance Around the World event,being in its off year, offset by the increasing costs surrounding Patriots'Day supplies and planning. Ms. Barry stated that she would like a future agenda item regarding the Dance Around the World event. She also suggested a future agenda topic regarding the arts in general in Town. Program Improvement Requests: • Human Rights Committee • Lexington Council for the Arts Ms. Hai stated that she would like to see the Human Rights Committee funded. DOCUMENTS: Presentation- Town Committees FY2024 Proposed Budget 3. FY2024 Proposed Budget—Fire Department Presentation Derek Sencabaugh, Fire Chief, stated that the FY2024 budget for the Lexington Fire Department is $8,122,058,which is a$53,590, or 0.66%, increase from the revised FY2023 budget. Compensation is increasing by$18,163, or 0.25%, which is attributed to employee turnover in the Department. Expenses are increasing by$35,427, or 4.44%,which is primarily due to an increase in the cost of diesel as a result of current pricing volatility and significant increases in the cost of f�ire apparatuses and equipment. The Fire Administration budget reflects an increase of$40,000,which is comprised of$20,000 due to contractual obligations, and step increases for cost of living. The rest of the increase is due to diesel fuel and gasoline costs. Departmental Initiatives: 1. Implement online inventory tracking—continues to be developed. 2. Roll out online fire permitting process—has made great progress and continues to expand. 3. Develop an improved employee recruitment process to address diversity and retention. In response to a question from Mr. Sandeen, Chief Sencabaugh stated that the Department's current heavy extrication equipment is approximately 16-17 years old. The larger part of this request is for stabilization equipment. Also,the pumper truck is approximately 20 years old, and the ambulances are on a nine-year rotation. In response to a question from Ms. Barry, Chief Sencabaugh stated that the percentage of EMS in the Department fluctuates each year between 50%-60%. In response to a question from Ms. Barry, Chief Sencabaugh stated that the landscape in Town has been changing over the years, in terms of types of buildings and businesses. It is important to have access to all sides of buildings. In response to a question from Mr. Lucente, Chief Sencabaugh stated that there are currently open positions in the Department. A lot of the overtime is being used to fill openings. In response to a question from Mr. Lucente, Chief Sencabaugh stated that an off-road fire engine would be a 4x4 or 4x6 vehicle to access more rugged areas of Town. Program Improvement Requests: • Lieutenant Fire Inspector FY2024 Capital Requests: • Replace Pumper Truck • Heavy Vehicle Extrication Equipment • ATV Forestry/Personnel • Off Road Fire Engine • Ambulance Replacement In response to a question from Mr. Lucente, it was noted that 5-6 inspections are needed for each new house built in Town. Commercial properties require approximately three times that number of inspections. There are currently 200 open inspections in Town.New labs/companies cannot operate until the inspections are complete. Mr. Lucente noted that this PIR request is tied to activity and revenue in Town. Mr. Malloy explained that the inspection fees go into the General Fund; this is then split through the revenue allocation model between the Town and Schools. In response to a question from Mr. Sandeen, it was noted that there are higher levels of inspection requirements for lab and life science buildings versus of�ce buildings. DOCUMENTS- Presentation-Fire Department FY2024 Proposed Budget The Boa�d took a five-minute�ecess. 4. FY2024 Proposed Budget—Innovation& Technology Department Presentation Tim Goncalves, Director of Innovation&Technology, explained that the FY2024 budget request for Innovation&Technology reflects an increase of$253,466, or 9.50%, from the revised FY2023 budget. Compensation decreased$1,516, or 0.19%,which is attributed to the transfer of the Webmaster position to the Town Manager's Office. This offset contractually obligated step increases and cost of living adjustments. Expenses increased$254,981, or 13.74%. The primary factor driving the increase in the expense budget is general inflation costs. Departmental Initiatives: 1. Continue to invest in the Town's IT infrastructure and security posture a. Implement recommendations from the network assessment b. Implement recommendations from the cyber security assessment c. Investigate additional cybersecurity measures and services d. Provide cyber security training to all staff 2. Maximize the value of current systems a. Laserfiche b. ViewPoint c. MUNI S d. VISION e. BlueBeam Cloud f. ProPhoenix 3. Increase Customer Service Quality a. Emphasis on a customer-centric approach to working with the departments and staff 4. Focus on future visioning for IT a. Mobile work initiatives b. Hybrid work/meeting spaces c. Disaster Recovery(DR)planning and expansion of capabilities d. Network redundancy planning and implementation Program Improvement Requests: None FY2024 Capital Requests: • Application Implementation • Network Core Equipment Replacement • Municipal Technology Improvement Program • Network Redundancy&Improvement Program • Phone Systems&Unified Communications • Scanning—Electronic Document Management In response to a question from Ms. Hai, Ms. Kosnoff stated that sharing the cost of the redundancy plan with the Schools will need to be a future conversation. In response to a question from Mr. Sandeen regarding the lifespan of the technology replacement equipment,Mr. Goncalves stated that the lifespans vary based on the type of equipment. Ms. Kosnoff explained that the intention is to fund all IT equipment,both for the Town and School,with cash capital. DOCUMENTS- Presentation-IT Department FY2024 Proposed Budget The Boa�d took a five-minute�ecess. 5. FY2024 Proposed Budget—Department of Public Facilities Presentations Mike Cronin, Director of Public Facilities, stated that the DPF FY2024 level-service All Funds budget is increasing by$994,094, or 7.28%. The General Fund budget is increasing by$981,202, or 7.51%. The primary driver of this increase is utilities and overall rising costs,but especially in cleaning and maintenance supplies. Compensation is increasing by$294,111, or 4.55% due to contractually obligated step increases and other proposed changes. Overall Utility costs are currently increasing. Staff are Working to refine proj ections further but anticipate a significant increase in electricity due to rising supply rate s. Departmental Initiatives: 1. Support the day-to-day operations of all Town buildings. 2. Support the School Master Plan. 3. RevieW and refine the 20-year capital plan information and incorporate into viable capital plan. 4. Implement other capital and priority proj ects. Program Improvement Requests: • VFA Annual Subscription Fee FY2024 Capital Requests: • Public Facilities Bid Documents • Interior fini she s • Mechanical/Electrical/Plumbing Replacements • Municipal Building Envelopes and Associated Systems • School Building Envelopes and Associated Systems • School Paving and Sidewalks • LHS School Project • Solar System for the Police Station • East Lexington Fire Station • 173 Bedford St Renovation • Cary Memorial Library Renovation Proj ect • Central Administration Building Demolition • Stone Building Renovation and Addition In response to a question from Mr. Sandeen,Ms. Kosnoff explained that many of the ongoing capital program items are proposed to be funded through cash capital. In response to a question from Mr. Pato, Mr. Cronin explained that there are prior authorizations from previous years that have not yet been expended due to delays in certain proj ects, such as the HVAC conversion in the Children's Room at the Library. Ms. Kosnoff stated that, around Town Meeting time, a list of all open articles is published, which would have the status of all of the outstanding capital proj ects included. In response to a question from Ms. Barry, Mr. Cronin explained that the LHS School Proj ect is currently estimated for a 425,000 s.f.building. Once contracts come up for new high schools in the area,this estimate will be better informed. In response to a question from Mr. Sandeen regarding the Police Station solar system proj ect, Mr. Cronin stated that there will be an energy storage system included as part of this proj ect. In response to a question from Mr. Sandeen,Mr. Cronin explained that 173 Bedford Street will be needed for future swing space, if it is decided that the building should operate in that way moving forward. Mr. Sandeen stated that he would like to hear the proposal for swing space for the East Lexington Fire Station proj ect. Ms. Barry explained that she was Chair when 173 Bedford Street was acquired. At that time, discussions Were held that the property would be used for municipal purposes until no longer needed. After that, the ToWn would potentially offer it to the School Department for use as a long-term swing space. This could also potentially be used for an affordable housing/mixed use project. Ms. Hai noted that the original plan for that building was that,after municipal uses, school uses would be considered,but also sale of the building would be considered, as well as housing. This needs to be part of a larger public discussion, with all stakeholders included. Regarding the Cary Memorial proj ect,Mr. Sandeen stated that the federal Inflation Reduction Act provides incentives, if the Town decides to do this proj ect with ground source heat pumps, as opposed to air source heat pumps. The entire cost of the HVAC system could be direct pay reimbursed to the Town at 30%. On top of that,Mass Save is now providing incentives for ground source heat pumps, at$4,500 a ton. Regarding only the demolition of the Central Administration Building, Ms. Hai stated that this should only be funded through cash capital or bonding. Regarding the Stone Building renovation,Ms. Hai stated that she does not understand why the Town would spend money, as opposed to earmark funding,before it is known who will use the building and what they will use it for. Mr. Malloy explained that the Community Preservation Committee (CPC) is supportive of going forward with the design phase of this proj ect but requested a phased-in approach. The building proj ect needs to be moved forward far enough, while leaving the floor plans to the end. A user likely would not be sought for approximately 3-4 years. Mr. Sandeen stated that he is concerned about starting design without having a building occupant or building stakeholder as part of this process. The Integrated Building Design policy states that a building occupant is required to be one of the stakeholders as part of the design process. Ms. Hai stated that she is supportive of the design phasing proposed,to then shop the building as soon as it is viable to do so,with the hope that the interested party would take on some of the responsibility for renovation. DOCUMENTS-Presentation-DPF FY2024 Proposed Budget ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 to adj ourn the meeting at 4:45 p.m. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING December 1, 2022 A remote participation meeting of the Lexington Select Board was called to order at 1:04 p.m.on Thursday, December 1,2022 via Zoom meeting services.Present were Ms.Hai,Chair,Mr.Lucente,Vice Chair; and Ms. Barry. Mr. Sandeen joined the meeting at 2:54pm. Also present were Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Kosnoff, Assistant Town Manager for Finance; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted,with the agenda on the Town's website. ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2024 Proposed Budget—Human Services Department Presentation Melissa Interess,Director of Human Services, stated that the Human Services Department is requesting a level-service budget. The requested FY2024 All Funds budget is $2,036,749 which reflects an increase of $188,819, or 10.22%, from FY2023. Compensation is proposed to increase by$40,450, or 4.60%, and expenses increase by$148,369, or 15.32%,primarily due to contractual service increases anticipated through a new bus contract scheduled to expire in June 2023. The All Funds budget includes funding from a Massachusetts Executive Of�ce of Elder Affairs (EOEA) grant,the MBTA Suburban Transportation grant, and the Senior Services Revolving Fund(formerly known as the Council on Aging Programs Revolving Fund). The General Fund budget request(All Funds less the revolving fund and grant-supported spending) is $1,705,936 and reflects a$178,515, or 11.69%increase,with a$30,146, or 4.20%, increase in compensation, and a$148,369, or 18.32%, increase in expenses. Gina Rada, District Veterans' Services Director, explained that the goal of the group is to support veterans and their families in need of service, and provide information and access to benefits for which they are eligible under the law. Outreach remains a top priority in our department. Over the last tWo years, there has been an increase in those needing financial assistance under Chapter 115 of Massachusetts General Law. The requested amount reflects anticipated expenditures for existing and new cases. To date, there are 126 disabled veterans in Lexington. The Disability Compensation received totals over$157,000 per month. Benefits such as VA Nonservice Connected pensions and survivor's benefits add an additional $41,000 monthly back into the hands of Lexington veterans and spouses. Susan Barrett, Transportation Services Manager,reviewed the division's budget. Departmental Initiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as well as participate in Town-sponsored racial justice initiatives. 2. Continue to support and promote access to mental health services through direct therapeutic services offered by Eliot Community Human Services and department staff, as well as through the William James INTERFACE Referral Service 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. 4. Continue advocating for and advancing towards regionalization of transportation services. Pilot utilizing one current Lexpress vehicle for more demand service but allowing flexibility to alternate between fixed-route and demand based on ridership/times of day. Complete the Bike Friendly Communities application and continue to advocate and advance goals for active transportation at schools through Safe Routes to School program. In response to a question from Mr. Lucente, it was noted that the cost per ride in 2022 for Lexpress was $33.76. The price ranged between$4-$10,pre-COVID. Additional transportation services are likely needed in Town. There is an issue finding funding for these services. Program Improvement Requests: None DOCUMENTS- Presentation-Human Services Department FY2024 Proposed Budget 2. FY2024 Proposed Budget—Recreation & Community Programs Presentation Melissa Battite, Director of Recreation&Community Programs, stated that the Department of Recreation and Community Programs consists of four divisions: Administrative, Recreation,Pine Meadows Golf Course, and the Community Center. The requested FY2024 operating budget is $3,569,455. Personal Services is increasing by 7.54% due to several factors, including the increase to the minimum Wage and hiring additional seasonal part-time staff as compared to FY2023 as the scope of programs and services continue to increase, staff coverage associated with operations at the Community Center, and contractual obligations. Expenses are increasing by 1.12%, due to increased attendance at the Department's vendor programs, and increased costs for such items as supplies and clothing. For FY2024,the Indirect contribution to the General Fund to cover the cost of employee benefits and indirect services provided by other departments is $294,687, and overall tax levy support for three Community Center staff and other department operations totals $256,675. Peter Coleman,Assistant Director of Recreation, stated that the FY24 Recreation Division budget reflects an increase of 7.36%, which is $104,982. This increase is primarily due to a minimum wage increase for seasonal part time staff. Additional increases in facility repair and maintenance costs for such items as clothing, chemicals and cleaning supplies are also included. Ms. Battite stated that the Pine Meadows budget request for FY24 reflects an increase of 3.4% or $18,700. Contractual services reflected an increase of 3.77% or$18,000, due to anticipated increases in the golf course management and lease contracts. She noted that, despite the drought experienced during the summer, a total of 42,811 rounds of golf were played in FY22,which,prior to 2020, was an average of 39,000 rounds. Christine Dean, Community Center Director, explained that the FY24 budget request reflects an increase of 5.37% $33,859 which is primarily due to increased supplies. Compensation is increasing by 5.3% or $24,069. The General Fund Compensation request of$256,675 in FY24 is to support three full time employees. Departmental Initiatives: 1. Implement the Key Findings and Recommendations of the 2022 Open Space and Recreation Plan, the 2020 Town of Lexington Community Needs Assessment and the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings of the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities. 3. Continue the growth and implementation of the department's therapeutic, adaptive, and inclusive recreation programming. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity, equity, and inclusion initiatives. Program Improvement Requests: • Non-Program Facility Expenses FY2024 Capital Requests: • Pine Meadows Improvements • Pine Meadows Equipment • Pine Meadows Clubhouse Renovation • Lincoln Park Field Improvements • Park Improvements—Athletic Fields • Pool Water Chemistry Automated Controllers • Strategic Plan Update • Park&Playground Improvements • Park Improvements—Hard Court Surfaces • Park Improvements— Site Amenities • Cricket Field Construction • Outdoor Pickleball Court Construction • Lincoln Park Fitness Stations Equipment Ms. Hai noted that, regarding the Lincoln Park improvements, certain portions of the project qualify for CPA funding,but the synthetic surface will be funded through cash capital or bonding. The Board discussed potential sites for the pickleball courts proposed. DOCUMENTS: Presentation-Recreation&Community Programs FY2024 Proposed Budget The Boa�d took a five-minute�ecess. 3. FY2024 Proposed Budget—Department of Public Works; Water/Sewer Presentations Dave Pinsonneault, Director of Public Works, stated that the Department of Public Works FY2024 All Funds budget of$14,468,053 is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2024 request represents an overall increase of$1,188,413, or 8.95%. The All Funds budget is inclusive of the Compost,Minuteman Household Hazardous Product(MHHP), Burial Containers and Tree revolving funds. Less these revolving funds,the General Fund budget request is $13,126,781, which is a$1,158,636 or a 9.68% increase from the FY2023 budget. Personal Services are increasing$145,808, or 2.78%, in the All Funds budget, and$136,682, or 2.80%,in the General Fund budget. The Personal Service budgets in both the General Fund and Non-General Funds include contractually obligated increases. Departmental Expenses are increasing$1,036,954, or 13.42%, in the All Funds budget, and by$1,021,954, or 14.41%, in the General Fund budget. In addition, $48,000 will be transferred from Public Facilities to cover the remaining costs of MS4 inspections and maintenance for school retention basins. Mr. Pinsonneault stated that an additional $90,000 has been added to the FY24 budget to accommodate mattresses and box springs. Per DEP, these are no longer able to be picked up and brought to the trash. He stated that he would like the Board to discuss potential options for food waste. He stated that he Would also like the Board to discuss that Lexington is one of the few surrounding communities that does not charge for some of the services that are provided through trash and recycling. Most every community has an associated fee. Departmental Initiatives: 1. Coordinate Administrative and Operations functions to maintain a functionally efficient organization. 2. Continue Working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. Program Improvement Requests: • Streetscape Maintenance Program • Assistant Superintendent for Public Grounds • Leadman Upgrade • Leadman Upgrade FY2024 Capital Requests: • Equipment Replacement • Sidewalk Improvements • Townwide Signalization Improvements • Street Improvements • Hydrant Replacement Program • ToWnwide Culvert Replacement • Storm Drainage Improvements and NPDES Compliance • Comprehensive Watershed Stormwater Management • Hartwell Ave. Compost Site Improvements • Municipal Parking Lot Improvements • Public Parking Lot Improvement Program • NeW Sidewalk Installations • Bedford St. and Hartwell Ave. Long-Range Transportation Improvements • Street Acceptance • Public Grounds Irrigation Improvements • Cemetery Columbarium • Pump Station Upgrades • Sanity Sewer System Investigation and Improvements • Water Distribution System Improvements • Water Tower(s)Replacement • Lead&Copper Program In response to a question from Ms. Hai regarding stormwater and the possibility of other forms of funding for the impending increasing costs,Mr. Malloy explained that the Board will need to have further discussion regarding how much of the budget that is currently being carried in the Public Works Department would move over to the Enterprise Fund. There would also need to be a discussion about the indirect charges. Mr. Livsey explained that a website will shortly be set up for information on this item with an interactive map, and public meetings will then be held tivith different groups in Town. Mr. Pato stated that ideas and proposals for food waste reduction will be shared between the associated groups shortly. He also noted that he is in support of the proposal to increase staffing for Forestry and Public Grounds. The Town is not currently meeting the requirements of the tree bylaw because there is not staffing to enforce it. He also noted that he views the streetscape Program Improvement Request is a required element to the construction proj ect. M�. Sandeen ente�ed the yneeting at 2:54pm. Ms. Barry and Mr. Lucente also supported the streetscape Program Improvement Request(PIR). In response to a question from Ms. Barry, Mr. Malloy explained that sidewalk permit funds are placed into the General Fund. Ms. Barry suggested that this could instead be placed into a fund for essential streetscape proj ects or maintenance. Mr. Pinsonneault stated that the FY2024 budget request for the Water Enterprise Fund is $13,835,980. This is an increase of$1,128,743 or 8.88%more than FY2023. Compensation is increasing$10,969, or 1.25%, from FY2023, due to contractually obligated increases. The expense request of$577,500 is $44,000, or 8.25%, more than FY2023. Cash capital was added to the operating budget,beginning in FY2021, and is scheduled to increase by$200,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time,providing a better value to rate payers. A preliminary FY2024 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by the final assessment in June 2023. For now, an increase of 10%has been proj ected. Indirect payments to the General Fund are preliminarily, shown with a 2.50%increase, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and Debt service numbers are preliminary as well. Departmental Initiatives: 1. Continue with the Hydrant Maintenance Program. 2. Continue Working with the vendor implementing the Automatic Meter Reading System(AMR). 3. Implement a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. Mr. Pinsonneault stated that the FY2024 budget request for the Sewer Enterprise Fund is $12,797,627. This is an overall increase of$998,969, or 8.47%, more than FY2023. Compensation is increasing $16,452, or 4.11%, from FY2023, due to contractually obligated increases. Expenses are increasing by $59,000 or 12.87% from FY2023. Cash capital was added to the operating budget,beginning in FY2021, and is scheduled to increase by$100,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time,providing a better value to rate payers. A preliminary FY2024 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2023. Indirect payments to the General Fund are preliminarily shown as increasing by $13,560 or 2.50%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and debt service numbers are also preliminary. Departmental Initiatives: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AMR). 3. Continue to educate the public on the costs and problems created by Inflow&Infiltration. In response to a question from Ms. Barry, Mr. Livsey stated that the existing water tower site is very difficult. He explained that the Department is engaged With exploring other sites and examining if it is possible to lift the existing toWer and replace the foundation. In response to a question from Ms. Hai regarding the hydrant replacement proj ect,Mr. Pinsonneault stated that the projected number will work for FY24,but this will need to be adjusted in future years. In response to a question from Ms. Hai regarding the Center lots, Mr. Livsey stated that the focus has been put on the lot between Waltham Street and Muzzey and the Library lot. Conceptual plans for these lots will be completed and brought to final design,pending funding requests from Town Meeting. In response to a question from Mr. Sandeen regarding one water tower versus two,Mr. Livsey explained there are a lot of construction complications involved in that decision. The preference would be for one, for ease of maintenance. Mr. Sandeen noted that he supports tree bylaw enforcement. He stated that he supports funding a drone to help with some of the inspection work. DOCUMENTS- Presentation-DPW FY2024 Proposed Budget,Presentation-Water and Sewer Enterprise Funds FY2024 Proposed Budget The Boa�d took a five-minute�ecess. 4. FY2024 Proposed Budget—Select Board Office Presentation Kim Katzenback, Executive Clerk/Select Board Office Manager, stated that the Select Board's operating budget, inclusive of the Select Board's Of�ce,the Legal budget, Town Report, and the PEG Special Revenue Fund, is increasing by$17,613, or 1.36%. Compensation is increasing$8,386 or 5.78%to capture step increases, and expenses are decreasing$9,227 or 0.80%,which is due to increases in the Audit and PEG budgets. Program Improvement Requests: • LexMedia Supplemental Funding Ms. Kosnoff explained that this PIR does not actually increase the PEG expense, it simply reduces the amount of revenue. This was already factored into the revenue calculations. The PEG contract extension ends at the end of this fiscal year and another two-year extension will be needed. The Communications Advisory Committee will present on this topic to the Board during an upcoming meeting. In response to a question from Ms. Barry, Ms. Kosnoff stated that an RFP is not required for the audit. DOCUMENTS- Presentation- Select Board Office FY2024 Proposed Budget 5. FY2024 Proposed Budget—Finance Department Presentation Carolyn Kosnoff, Assistant Town Manager for Finance, stated that the requested FY2024 Finance Department budget reflects a$74,725 or 3.63%increase from the FY2023 budget. This includes a $81,535 or 5.26% increase in compensation,which reflects contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Finance expenses are mostly level-funded compared to prior year,though some departmental line items have shifted to align with staff initiatives or actual trends. Overall,the Comptroller's budget is proposed to increase 1.87%. This reflects a$22,000 increase in personal services, such as step increases and contractual obligations. Thee expense budget line is proposed to decrease,particularly in the postage and mailing line. The Treasurer/Collector's budget is proposed to go up 5.1%, mostly due to contractual increases and steps. The expense budget is proposed to go up $5,000, or 4.7%, mainly due to bank fees and filing fees. The Assessor's budget is proposed to go up 4.5%, due to salaries, and contractual increases. On the expense side, Professional Services is proposed to go up by$10,900,primarily to vendors utilized. Departmental Initiatives: The Department is taking advantage of the new Munis Chart of Accounts that was designed and implemented in FY2020 to improve departmental and statutory reporting,workflow, and internal controls. In FY2022 the Comptroller's office,with assistance from the IT department, launched Tyler Content Manager(TCM),the document management and archiving module in Munis. First, TCM integrated with the Employee Self Service(ESS)module in Munis, and employees now have access to view and download copies of earnings advice,personal accruals,W-2s and other tax related forms. TCM has also alloWed for a paperless purchasing workflow including electronic approval and signatures for purchase orders and contract documents. Lastly, TCM allows for storage and archiving of invoices and other supporting accounts payable documents. In FY2022 the Comptroller's Office completed multiple rounds of reporting and close-out paperwork for Federal grant funding associated with the COVID-19 pandemic. This included multiple proj ects With the Federal Emergency Management Agency(FEMA) and the Commonwealth of Massachusetts for the Coronavirus Aid, Relief, and Economic Security(CARES)Act. The Finance department continues to manage the accounting and reporting for the Federal American Rescue Plan Act(ARPA) funds. In FY2022 the Treasurer's office opened an online donation portal on the Town's website. Residents and visitors may use the portal to make a donation to any of the Town's Trusts or giving campaigns using electronic check or credit card. In 2022 the Assessor's office partnered with IT and the building department to create automated notifications on new construction permits and certificates of occupancy. The Assessor's now receive an automated notification of these events in order to fully capture new growth in a timely manner. The Assessor's office has also realized prior year goals by implementing electronic storage of property record cards and resolving outstanding commercial abatements. Additional Finance department initiatives for Fiscal Years 2023 and 2024 are outlined below: • In Spring of 2023 we expect to complete a full upgrade from the existing desktop client version of Munis (v11.3 sunsets in Fall of 2023)to the modern cloud-based version(v.2021). • Implement additional functionality in Munis ESS, including supporting the HR department with automated benefits enrollment and Employee Action Forms to and move the department closer to paperless processing. • Support the Town Manager in accounting and reporting of American Rescue Plan Act(ARPA) funds. The Town of Lexington has been granted$9.9 million to be used for pandemic relief and economic recovery that will be available for spending until 12/31/2026. • Implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks, and further utilize TCM and miscellaneous receivables for supplemental tax billing, PILOTS and TDM payments. • Finance is recommending implementing a new Munis module for online payments and electronic cashiering. This initiative will improve the online payment experience for residents, allow for electronic payments at the counter for the Treasurer and Town Clerk. Program Improvement Requests: • Tyler ERP/Cashiering Module In response to a question from Ms. Barry regarding when the frequency of water bills will be increased, Ms. Kosnoff explained that once the AMR system is fully implemented for one year, a rate study will be completed, and a new set of quarterly rates will be proposed. This could potentially occur in FY25. DOCUMENTS- Presentation-Finance Department FY2024 Proposed Budget ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 3:58 p.m. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING December 5, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:32 p.m. on Monday, December 5, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town's website. PUBLIC COMMENTS None at thi s time. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Members Concerns and Liaison Reports Ms. Hai stated that, Friday morning the Town hosted a group of representatives from the Massachusetts Cultural Council, in furtherance of the ToWn's application for a Cultural Council or Cultural District designation. There was a very robust presentation and results are expected in March. DOCUMENTS: Correspondence Secretary Report-December 5, 2022 TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Malloy stated that Mike Cronin, Director of Public Facilities, and he will be attending the CPC meeting this Thursday to talk about the Stone Building and the potential for a phased proj ect. Also,the Munroe Center for the Arts request to the CPC has increased from$3.3M to $B.SM. The Board discussed hearing a proposal regarding charges for bulky items at the Transfer Station. Ms. Hai noted that there was a recent decision out of the Attorney General's Office which has mandated additional information on agenda headings. DOCUMENTS: Weekly Update 12-2-22 CONSENT AGENDA 1. Application: Common Victualler License—WPF Holdco d/b/a When Pigs Fly Bread, 1756 Massachusetts Avenue To approve a Common Victualler License for WPFHoldco d/b/a When Pigs Fly Bread, 1756 Massachusetts Avenue for the hours of 10:OOam to 6:30pm Sunday through Saturday. 2. Application: Common Victualler License—1686 Lexington Inc d/b/a Inspire Bowl n Tea, 1686 Massachusetts Avenue To approve a Common Victualler License for 1686 Lexington Inc d/b/a Inspire BoWI n Tea, 1686 Massachusetts Avenue for the hours of 10:OOam to 6:OOpm Monday through Thursday; 10:00am to 7:OOpm Fridays; 9:OOam to 7:OOpm Saturday through Sunday. 3. Battle Green Use Request—Lexington Historical Society—Historical Reenactment of Lexington Tea Party To approve the request of the Lexington Historical Society, in collaboration with Lexington Minute Men, Inc. to use the Battle Green on Sunday, December 11,2022 for the Lexington Minute Men to perform a musket drill at 11:OOam, as well as perform marching and other demonstrations on the Common betWeen 11:OOam to 1:OOpm as outlined in the attached request letter. DOCUMENTS: Battle Green Request for Lexington Minute Men 2022 Musket Drill as Part of Lexington Tea Burning Event, Town Manager Approval Letter for Use of Visitors Center Lawn for Lexington Tea Burning Reenactment Event 4. 2023 Liquor License Renewals To approve the following 2023 Annual Liquor License Renewals: 2023 LIQUOR LICENSE RENEWALS -ALL ALCOHOL RESTAURANTS Bertucci's- 1777 Massachusetts Avenue Love at First Bite- 1710 Massachusetts Avenue Revolution Hall-3 Maguire Road 2023 LIQUOR LICENSE RENEWALS WINE/MALT RESTAURANTS Daikanyama-43 Waltham Street 2023 LIQUOR LICENSE RENEWALS PACKAGE STORES Art's Specialties - 1666 Massachusetts Avenue,Unit H Berman's - 55 Massachusetts Avenue Lexington Wine & Spirits- 186 Bedford Street Lexington Liquors - 7 Depot Square Vinebrook Bottle - 131 Massachusetts Avenue Whiskey&Wine - 55 Bedford Street 2023 LIQUOR LICENSE RENEWALS CLUBS Lexington Golf Club- 55 Hill Street Lexington Elks- 959 Waltham Street 5. 2023 Class I/II/III License Renewals To approve the 2023 Annual Class I/II/III License Renewals for the following businesses: CLASS I Lexington Toyota, Inc. -409 Massachusetts Avenue CLASS II A to Z Auto Wholesale-20 Vine Street Mabuchi Motorcars -401 Lowell Street Minutemen Auto Haus- 6 Fulton Road CLASS III John P. Carroll Company, Inc. -700 Waltham Street 6. 2023 Common Carrier License Renewals To approve the 2023 Annual Common Carrier License Renewals for the following business to operate the Lexpress buses: COMMON CARRIER M+L Transit Systems Inc. #160 - 60 Olympia Avenue,Woburn M+L Transit Systems Inc. #161 - 60 Olympia Avenue,Woburn M+L Transit Systems Inc. #162 - 60 Olympia Avenue,Woburn M+L Transit Systems Inc. #163 - 60 Olympia Avenue,Woburn 7. 2023 Common Victualler License Renewals To approve the 2023 Annual Common Victualler License Renewals for the following businesses: COMMON VICTUALLER Bertucci's- 1777 Massachusetts Avenue Bruegger's Bagels#3711 -413 Waltham Street Crust& Curry- 321 Marrett Road Daikanyama Japanese Cuisine -43 Waltham Street Fiorella's Trattoria-25 Waltham Street il Casale- 1727 Massachusetts Avenue Lexington House of Pizza- 3 99 Lowell Street Love at First Bite Thai Kitchen- 1710 Massachusetts Avenue Mario's Italian Restaurant- 1733 Massachusetts Avenue McDonald's -690 Marrett Road Peet's Coffee&Tea- 1749 Massachusetts Avenue Qdoba Mexican Eats-46 Bedford Street Revolution Hall-3 Maguire Road Royal India Bistro- 7 Meriam Street The Upper Crust-41 Waltham Street Via Lago Inc. - 1845 Massachusetts Avenue Wicked Bagel- 171 Massachusetts Avenue 8. 2023 Entertainment License Renewals To approve the 2023 Annual Entertainment License Renewals for the following businesses: ENTERTAINMENT Bertucci's- 1777 Massachusetts Avenue Crust&Curry-321 Marrett Road il Casale- 1727 Massachusetts Avenue Love at First Bite Thai Kitchen- 1710 Massachusetts Avenue Revolution Hall-3 Maguire Road The Upper Crust-41 Waltham Street Via Lago Inc. - 1845 Massachusetts Avenue VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discuss and Approve American Rescue Plan Act(ARPA) Requests Mr. Malloy explained that the five items up for consideration tonight are additional small business assistance, an electric trolley, LexHAB's request to purchase a house, increasing inclusion through technology, and the Fire Department and Emergency Management respiratory protection. The Board agreed to hear from each request. Sandhya Iyer, Economic Development Director, explained that some of the Town's businesses feel that they still need some assistance to get back to a level where they can advertise and market better and get more foot traf�c. The other category is businesses that do not have the means to pay rent and did would like some rent relief from property owners. The last category is for additional businesses, such as non- profits. In response to a question from Mr. Lucente, Ms. Iyer stated that she has five businesses currently waiting for funding. Three of these are new businesses and two are repeats. She asked if this funding could also be used to bring new small businesses into Town. In response to a question from Mr. Sandeen regarding the criteria for these requests, Ms. Iyer stated that the businesses' annual revenue has to be below$1.SM. The business must also show significant loss of revenue due to COVID, and if the business is on the first floor,how the Center streetscape construction proj ect directly affected their foot traffic. Businesses are also ranked based on whether they are veteran- owned,minority-owned, and women-owned businesses. Mr. Sandeen asked if the qualifications include a test for determining whether this funding will be material in keeping the business open. Ms. Iyer noted that businesses submitted a report with additional information after three months of the program and a maj ority stated that the funding helped them to not have to shut down. Ms. Hai noted that an additional funding request is difficult as small business assistance has already amounted to approximately 10% of total ARPA spending, when including the pop up. She stated that she might feel more comfortable altering or forgoing certain fees, as a more uniform measure. Mr. Pato stated that he supports this proposal for additional funding. Encouraging vitality in the community broadly is essential and is a direct consequence of turndowns due to COVID. He would agree with a separate bucket of funding to alter certain fees, such as sidewalk fees. In response to a question from Ms. Hai, Ms. Iyer stated that, during the first three rounds of assistance she reached out to local businesses to see if funding was needed; at this time, she is waiting for businesses to reach out to her. Ms. Hai stated that she would feel better if a more concerted effort was being made to make sure at least each business has had one outreach. Mr. Lucente agreed that letters should be sent to the small businesses in Town. He noted that he would like to see those businesses already in Town supported,before trying to bring in new businesses or fill empty spaces. Ms. Barry agreed that outreach needs to be broader. She also agreed that funding for new businesses should be considered through a separate ARPA request. Mr. Sandeen stated that he would like to be more proactive in assessing that these funds will make a material impact on these businesses, instead of hearing about this after the fact. Ms. Hai stated that she would like to see outreach to less traveled and less populated areas of Town for this funding. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the $500,000 request for additional small business assistance out of the existing ARPA allocation. Casey Hagerty, Economic Development Coordinator, stated that the request for the electric trolley is now $550,000,which includes the trolley and a level two charger. The trolley is planned to be stored at the Composting Facility on Hartwell Ave. overnight and throughout the winter. Bidirectional charging is not recommended at this time,but there may be an option in the future. In Working with the Sustainability Of�cer,there are three different rebate options that this project is potentially eligible for. As a condition of the bid, one of the requirements would be helping the Town research and secure any additional federal or local grants and rebates that may be available. In response to a question from Ms. Barry, Ms. Hagerty stated that staff is examining the possibility of using Lexpress, if the trolley were to ever be down for a day. Mr. Sandeen noted that an entire fleet of vehicles could be electrified for the $340,000 extra this would cost. While he loves the idea of an electric trolley,he thinks the Town could likely do better from a cost versus emissions saved by using that money to electrify other vehicles. He stated that he believes the Town would be better off waiting to electrify the trolley as bidirectional charging is not available today and electric vehicle costs may eventually come down. In response to a question from Mr. Malloy, Ms. Hagerty stated that there are gas trollies, diesel trollies, and a gasoline-electric hybrid on a Ford F53 chassis. The hybrid option has a lead time of approximately seven months. An electric trolley would likely be available for the 2024 season. Mr. Malloy asked if the Board would want to consider a hybrid vehicle. Ms. Hai suggested extending the current contract for one year, as there seems to be a need for more information prior to an additional purchase. This could be reviewed again at the next quarterly review. The Board agreed. Dawn McKenna, 9 Hancock Street,noted that the current trolley is 15 years old. She stated that what the trolley looks and feels like is part of the marketing for it. Currently, the trolley is only running Friday through Monday,twice each day. She requested that the Board restore the funding to the Liberty Ride Trolley Fund and Visitor Center. Melinda Walker, 14 Larchmont Lane, noted that she was not recognized prior to the vote on the last item. She stated that she believes recognition of inembers of the public has been a problem. She noted that the Town of Arlington set up a Housing Stabilization Program to help renters as a result of the hardships encountered due to COVID. She stated it is unfortunate that Lexington did not consider a similar program through ARPA funds. Mr. Lucente noted that the Fund for Lexington and Human Services Department both have funding available for rental assistance. Sarah Morrison, Executive Director of LexHAB, stated that the next request for funding is an additional $400,000 to cover the balance on a house previously prefunded with$315,000. There was no public comment at this time. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the $400,000 request from LexHAB for furtherance of the purchase of property that will be addressed in the next item, out of the existing ARPA allocation. Ms. Hai stated that the next request is $4,000 for Recreation inclusionary programming. It was noted that this program was piloted in the fall with unbelievable success. These additional technology pieces Would allow for servicing of out-of-school time programs throughout the school year, as well as throughout the summer. There was no public comment at this time. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the $4,000 request for Recreation for increasing inclusion through technology, out of the existing ARPA allocation. The next request is for Fire Department and Emergency Management respiratory protection. There was no public comment at this time. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the $40,000 request by the Lexington Fire Department for emergency management respirator protection, out of the existing ARPA allocation. Ms. Hai noted that the next set of items are ones not recommended by the ToWn Manager, either for not meeting the Board's nexus criteria or for other reasons. The first is the depot bus shelter at Emery Park. Mr. Pato stated that he believes this does meet the Board's criteria. Increasing the attractiveness of public transportation will both help economic vitality and help induce more people to ride. The Town is long overdue to place a shelter here,which was part of the funding associated with the Depot. Ms. Hai agreed that there is a nexus, in helping to bring economic development back into the Center. Pamela Lyons, Transportation Advisory Committee, stated that the pricing of$57,000 does seem high. This is due to a 30% contingency fee, as recommended by the Town Engineer. The actual pricing was roughly$40,000 for the structure and preparation of the landing pad. Mr. Sandeen agreed with a nexus for this item and noted that of the Board's goals is to increase access to public transportation. One bus shelter is a good start,but more are likely needed. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve up to $58,000 for the depot bus shelter at Emery Park, out of the existing ARPA allocation. Ms. Hai noted that, regarding the next two requests on the list, it is ToWn Counsel's opinion that the Board cannot allocate funds for an unknown unknown purchase,the timing of which is also unknown, and which may extend beyond the duration of the allowable expenditure of ARPA funding. Therefore, these items will not be addressed at this time. In response to a question from Mr. Sandeen, Town Counsel Makarios stated that creation of affordable housing, such as acquisitions,buying down debt,buying restrictions, etc., is permissible with ARPA funds. Setting aside funding into a Trust is not permissible. Ms. Hai stated that the next item is a public facilities air quality monitoring system. Mr. Sandeen stated that he was hoping to see another proposal that actually allowed Town staff to make decisions based on air quality, which was not part of this original proposal. Mike Cronin stated that the current monitoring system has devices in various components of the building. There is a database that accumulates the information,but it does not save this over a period of time, and this is not downloadable to a database for public consumption. Mr. Sandeen stated that he would prefer a system that provides data on an ongoing basis,which is integrated with a building management system. The Board did not move forward with this request at this time. Mr. Lucente stated that he Would like the Board to consider the Muzzey reuse item. Mr. Malloy stated that this proj ect continues to be worked by staff. Ms. Hai requested that staff consider allocating additional funds for hybrid meeting technology. DOCUMENTS: ARPA Spreadsheet Updated 12-2-22, Liberty Ride Presentation,NewDPWRequest, New Economic Development Request 2. Approve Lexington Housing Assistance Board(LexHAB) to Purchase 9 Kimball Road Ms. Hai explained that enabling legislation for LexHAB requires Select Board approval of the acquisition of real property. It also requires that Town Counsel approve all documents related to such a purchase. Sarah Morrison, Executive Director of LexHAB, explained that the group has been looking to purchase single-family homes and properties for quite a while. This is the first one that has met the requirements, is a good investment, and meets the needs of future tenants. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve LexHAB's acquisition of real property located at 9 Kimball Road, subj ect to any comments from Town Counsel on the closing documents being satisfactorily addressed. DOCUMENTS: Purchase and Sale Agreement- 9 Kimball Road, Promissory Note -9 Kimball Road 3. Update on Spending of Opioid Settlement Joanne Belanger, Director of Public Health, explained that the settlement was approved at Town Meeting. She explained that the next steps will be to sit down with other departments and discuss ways to collaborate with existing programs and groups. Stakeholders and community partners will also be consulted. Mr. Lucente suggested an advisory group moving forward. Ms. Barry suggested that members of the public with experience in this area get in touch with Ms. Belanger. DOCUMENTS: Opioid Settlement Presentation 4. Discuss Potential Uses for Vacant Town-Owned Properties It was noted that the Town owns approximately 300+/-parcels of vacant land. The Town has recently been approached by a private property owner as to whether the Town would be interested in leasing this land to install a solar field and/or to purchase electricity from a solar company through a PPA. At the same time, there are potential affordable housing,recreation, and other proj ects that could be undertaken on Town property. The Board can discuss What approach it Would like to take to investigate the potential uses and how to develop recommendations for proj ects to bring forward. Mr. Lucente suggested that the list of properties include attributes for each. Mr. Malloy stated that he can prioritize the list as to parcels that are already protected open space or parcels which potentially warrant designation as parks. Regarding the solar component, Sustainable Lexington is beginning to do an evaluation of the identified parcels, as to which ones might work for a solar field. Mr. Sandeen agreed that there is value in conducting this survey. Mr. Sandeen stated that he believes Sustainable Lexington is not looking at vacant lots,but at areas with impervious surfaces, such as parking lots, and rooftops. 5. Discuss Updating Stone Building Deed Naming the Select Board as the Decision-Making Body Ms. Hai explained that the Cary Library Trustees are asking that the Town pursue an amendment to the deed restriction included in the 1892 sale of the Ellen Stone Building to the Town,Which stipulates that it is to be held and maintained under the direction and management of the Trustees of the Cary Library. As the Town and the Library have grown over the intervening 130 years,this arrangement no longer fits within the work of the Library,which operates one of the busiest libraries in the network. The Cary Library Trustees voted to request that the Town pursue an amendment to the Stone Building deed, removing Cary Library Trustees from'direction and management'of the building. Mr. Makarios noted that the request is only to turn over custody of the building to the Select Board, as opposed to the Trustees. The uses of the building are still going to be restricted as they are in the Trust documents,which are, generally speaking, for educational and Library services. There was discussion regarding the deed restriction uses and that these will still be maintained through this request. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the request of the Cary Memorial Library Trustees to seek legal modification of the deed of the Ellen Stone Building replacing the Select Board for the Library Trustees for purposes of the clause requiring the building be held and maintained under the direction and management of the Trustees of Cary Library. DOCUMENTS: Stone Building Deed, 2022.05.18 Stone Building Decision Making Outline The Boa�d took a five-minute�ecess. 6. Review and Approve Parking Enforcement in Lexington Center It Was noted that the Town has not been enforcing parking meters in the Center and, at this time,has expended funds to replace the parking meter heads. The Board is awaiting comment from the Center Committee and the Parking Management Group. The Board will take this item up at its December 19tn meeting. Mr. Pato requested information regarding parking turnover and revenues to maintain the parking lots into the future. Mr. Lucente stated that he Would like to see information regarding utilization of the senior parking program. He stated that a public information plan, if enforcement is agreed upon,will be important. 7. Review and Approve Sidewalk Rentals to Restaurants in Lexington Center Mr. Malloy explained that the Town charged businesses for the use of the sidewalks up until the pandemic started and, as a means to help the businesses,the Select Board requested that to temporarily stopped charging. As there are maintenance costs associated with the Center area, costs were examined to determine what the Town will need to provide notice to businesses for the 2023 season. In checking vvith several communities around Lexington,very few charge fees. Arlington and Needham do charge fees, but both were signi�cantly lower than Lexington's fees. This will be considered by the Center Committee on December 8th and by the Select Board again on the 19th for a vote. 8. Discuss Formation of Ad Hoc Transportation Committee Mr. Malloy explained that, at the last Select Board meeting,the Board and Town Manager discussed the cost/revenues of providing the Lexpress bus service and the Transportation Department. He recommended creation of an Ad Hoc Committee to review the future of the Lexpress bus service in a timely manner for the FY25 budget process. The Select Board indicated an interest in reviewing a charge for such a Committee and he has drafted a charge for the Committee for review. Ms. Hai noted that the membership, seems heavily weighted towards business interests. She suggested changing the Economic Development Director or designee,to the Human Services Director or designee. She also suggested a length of term to be one year, or completion of work. Mr. Sandeen stated that he is unclear as to why another Committee is needed for this review. He suggested that the Transportation Advisory Committee be asked for its opinion first. Mr. Malloy stated that he believes an ad hoc committee makes sense because the Transportation Advisory Committee is overly dedicated to the Lexpress service, as it is. The Town Manager believes that having business interests and someone who deals with the Town finances review the bus service makes sense. One member of the Transportation Advisory Committee has been included in the proposed membership. Mr. Pato stated that he believes the Transportation Manager should be either staffed or appointed to this Committee, in order to take advantage of existing knowledge. Ms. Barry stated that the members section language needs to be made gender neutral. She stated that she is unclear if a Select Board member should be included on the Committee. She recommended that someone from the senior community be included in the representation. She suggested that explicit dates for reporting be included. Mr. Sandeen stated that, if this Committee is to move forward,he would suggest the charter be focused on what is required to run a successful service, such as considering frequency of service and duration of service including start times. He suggested that staff consider eliminating Lexpress fees prior to the committee's formation so that the committee could have hard data to review when it is formed. Pamela Lyons, 51 Grant Street,urged the Board to send this to the Transportation Advisory Committee. This group has previously addressed many of these points and has institutional knowledge on the subj ect. Ms. Barrett noted that she would like to see some other groups included in this conversation,to review the array of data available. She echoed Ms. Lyons comments regarding not reinventing the wheel. Mr. Malloy stated that an independent review can bring a lot of validity to a review of a service being provided. Bridger McGaw, Precinct 6, and Vice Chair of the Economic Development Committee, stated that the reality is that the transportation infrastructure is much broader than the 128 Business Council and the operating environment for Lexpress. Recent MOUs,negotiations, and considerations over the past years showcase that the Town is not thinking holistically about how transportation is funded and operated. He urged widening this conversation to additional stakeholders in the Town and development community. Dawn McKenna, 9 Hancock Street, agreed with the idea to use the Transportation Advisory Committee, but also agreed with the additional of other stakeholders. The Board agreed to bring back the committee charge to a future meeting. DOCUMENTS: Ad Hoc Transportation Committee Charge DRAFT ADJOURN VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to adj ourn the meeting at 9:16pm. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING December 6, 2022 A remote participation meeting of the Lexington Select Board was called to order at 4:07 p.m. on Tuesday, December 6, 2022 via Zoom meeting services. Present were Ms. Hai, Chair(4:17pm), Mr. Lucente, Vice Chair; Mr. Sandeen and Ms. Barry; Also present were Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; Ms. Kosnoff,Assistant ToWn Manager for Finance; Ms. Hewitt,Budget Officer; and Ms. Katzenback, Executive Clerk. Mr. Lucente stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town's website. He noted comments from some Board members regarding the packet arriving to them late. The Board agreed to move forward at this time. ITEMS FOR INDIVIDUAL CONSIDERATION 1. FY2024 Proposed Budget—Cary Memorial Library Presentation Koren Stembridge, Director of Cary Memorial Library, and Laura Bernheim, Deputy Director,presented to the Board. Ms. Stembridge explained that the Library's FY2024 level-service budget request is $3,397,820,to be supported from Town fund. This is an increase of$61,601 or 1.85%, from FY2023. Compensation is increasing by$58,942, or 2.23%,Which reflects contractually obligated step increases. However,because the Town will be bargaining with the Library's Staff Association in FY23,there are currently no cost-of-living increases included. Expenses are decreasing by$2,659, or 0.38%, due primarily to a decrease in the annual Minuteman Library Network fee for digital content. Ms. Stembridge noted that some of the proposed changes to the budget include an increase in the travel line Administration&General Services. The Adult Services line shows a decrease, due to changes in staffing. A change in the Youth Services line is due to a change in pay rate for student and adult pages. The Youth Book budget has been slightly decreased for next year. Ms. Hai ente�ed the meeting at 4:17pm and took chai�ing of the meeting. Departmental Initiatives: Books, information, and so much more We continue our 150-year-long tradition of providing books and other materials that reflect the needs and interests of Lexington residents. Though much has changed since our doors first opened in 1869, our essential function remains the same -to bring the world of information and ideas to you. At the intersection of lea�ning, making, and play In recent years, educational research has increasingly shown that we learn best through experience -by making mistakes and trying again. In furthering this effort, we are expanding these types of learning opportunities, giving you more chances to build, create, and play. A place that wo�ks for everyone We value the rich diversity of our community and our commitment to equitable service for all is unwavering. Efforts to identify and remove barriers to access are ongoing-we are a Work in progress. With opportunities for human connection In a world where technology is ever-present,we are committed to fostering human interactions. Sometimes that is as simple as providing comfortable chairs for a serendipitous meeting between old friends. Other times it takes the shape of an elaborate event With community partners and hundreds of guests. Large and small, these moments, shared among neighbors, strengthen the social fabric of Lexington. And a future as bright as ou�past With more than half a million visitors each year, Cary Library is a cherished community asset and a source of civic pride. Stewardship of this resource includes multiple aspects—from preservation to transformation. Program Improvement Requests: • Full-time Youth Services Librarian • Building updates not covered by Facilities • Full-time World Language Librarian I Mr. Lucente asked about requesting funds from a different source for some of the building update projects, at least for the upcoming year. Ms. Stembridge stated that she would be happy to consider other funding sources. She noted that the security cameras are a necessity for the Library. Ms. Barry noted that she supports the Program Improvement Request(PIR) for a Youth Services Librarian, as there are few other spaces for children to go on half days or after school than the Library. She suggested consideration of endowing the World Language Librarian position. Mr. Pato agreed that the security cameras are a necessity. He stated that he believes the core funding for staff should come from the municipal budget to guarantee continuity. He agreed that there should be a consideration of extra staffing for supervision of children/teens at the Library. Ms. Hai and Mr. Sandeen noted that they believe the building updates PIR item should be somehow addressed under the DPF budget. DOCUMENTS: Presentation- Cary Memorial Library FY2024 Proposed Budget Z. FY2024 Proposed Budget—Town Clerk's Office Presentation Mary de Alderete, Town Clerk, stated that the FY2024 requested budget for the Town Clerk's Office is $597,360,representing a decrease of$29,937, or 4.77%, from the FY2023 appropriation. Compensation increases of$17,73 8, or 3.77%, are included, due to contractually obligated step increases. Expenses decrease by$47,675, or 30.36%, which is primarily linked to the decrease in the number of elections. There will be one election in FY2024, the Annual Town election,which will require mail-in Early Voting. Departmental Initiatives: • Administration -Continue to provide important administrative services, including vital records, Public Records Requests,voter registration, outreach to all board and committee members,public meeting postings, Open Meeting Law and Ethics requirements as mandated by law,business licensing, and recording and archiving of decisions from the Board of Appeals, Planning Board and Historic District Commission. • Elections Administration-Administer Town/State/Federal elections in compliance with statutory requirements and regulation changes. Automatic Voter Registration continues to be a time-consuming initiative, increasing staff time in processing voter registrations. Mail-in early voting is expected to increase in the March 2024 Election as a result of the robust turnout to mail in voting in prior years. The Town Clerk continues to be committed to relocating polling areas from schools to municipal buildings. There is one precinct remaining in an active school location (Bowman Elementary). • Vitals - Continue effective use of Commonwealth of Massachusetts Electronic Vital Records System for births and deaths. • Records and Archives-Continue migration of historic documents to Town's Laserfiche repository for public access. Continue to expand use of Laser�che for administrative use and for public access. Program Improvement Requests: • Archivist/Records Of�cer Board members were in consensus that the requested PIR is an important one. Ms. Hai suggested attempting to find grant money for this item. FY2024 Capital Requests: • Archives &Records Management DOCUMENTS: Presentation- Town Clerk's Office FY2024 Proposed Budget The Boa�d took a five-minute�ecess. 3. FY2024 Proposed Budget—Land Use,Health and Development Presentation Carol Kowalski,Assistant Town Manager for Development, stated that the total All Funds Land Use, Health and Development FY2024 budget of$3,380,470 is a$179,392, or 5.60%, increase from FY2023. Personal Services are increasing$118,707, or 4.81%, and expenses are increasing$60,685, or 8.27%. The General Fund budget of$2,922,320 is a$129,707, or 4.64%, increase from FY2023, with Compensation increasing$109,457 or 4.68%, and Expenses increasing$20,250 or 4.46%. Departmental Initiatives: The Administration Division provides management oversight and administrative support to all divisions comprising the Land Use, Health and Development Department. The Building and Zoning Division is responsible for enforcing the State building, electrical, gas, and plumbing codes,the local zoning bylaw, and Architectural Access Board Regulations. The Conservation Division is responsible for administering and enforcing the State and local wetland protection codes and the State StormWater Management Regulations,planning for,managing, and coordinating stewardship over 1,400 acres of Town-owned conservation land, and providing outreach and education concerning natural and watershed resources. The Health Division is responsible for enforcing State and local health codes, administering health screening and vaccination programs, evaluating community health needs, and developing intervention programs to prevent disease and disability. In addition, the Health Division is responsible for public health emergency preparedness and response activities as well as climate resilience, specifically assessing and developing policy on the risk and impact to public health of climate change. The Planning Office supports the Planning Board in the implementation of the Comprehensive Plan,the administration of the Subdivision Regulations,the determination of adequacy of unaccepted streets,the granting of special permits for residential development, site plan review and granting of special permits within the CM District, and the review of planned development district proposals that go to ToWn Meeting. In addition,the staff engages in short and long-term planning in regard to groWth and development issues in Lexington,being active participants in various committees dealing with issues of transportation, affordable housing, and economic development, as well as participating in regional and statewide initiatives. The Economic Development Division works to encourage new investment and to support local businesses. It serves as a liaison for businesses and works to address business-related issues from parking to updating land use policy. The Office also tivorks to retain and expand local businesses by providing information, conducting research, supporting a visitor-based economy, and leveraging State economic development tools and resources designed to improve the business environment. The Economic Development Office also supports the visitor-based economy through tourism marketing and programs such as the Liberty Ride Trolley Tour, the Battle Green Walking Tours, and the Visitors Center retail operations. Program Improvement Requests: • Sealer of Weights &Measures • Chipping • Conservation Regulatory Assistant Hours • Housing Officer/Planner • Liberty Ride Driver • FT Tour Service Coordinator • Full-time Assistant Visitors Center Manager Ms. Hai noted that the first PIR item is mandatory, as the contract for this service has already been signed. In response to a question from Ms. Hai, it was noted that DPW has a chipper,but their workload does not allow for the chipping to be processed as quickly as needed. Ms. Barry asked for clarity in the PIR regarding the Liberty Ride Driver. Ms. Iyer noted that the $29,000 request is a total for three drivers. In response to a question from Mr. Lucente, Ms. Iyer noted that there was a Tour Service Coordinator, pre-pandemic. The Visitor Center Manager currently does a maj ority of the work. It was noted that only a few comparable communities run their tourism in-house. Ms. Kosnoff explained that the alternative budget for economic development is one that combines the two revolving funds,Visitor Center, and Liberty Ride, into one Tourism Revolving Fund. There are a lot of operating efficiencies when combining those two together, allowing for one staff person to oversee both operations,rather than two people doing overlapping tasks. From a Finance/HR standpoint,this simplifies other processes such as payroll. The alternative budget presented was based off funding an electric trolley with ARPA funds and operating that in-house for a full year. Ms. Hai suggested that more information be submitted to the Board regarding the process for considering this request and a history of the two different funds. FY2024 Capital Requests: • Transportation Mitigation • TMOD Implementation—Permitting and Progress Tracking • Willard's Woods Site Improvements • Idylwilde &Poor Farm Meadow Preservation • Wright Farm Barn Preservation&Rehabilitation(Step 3) • Cotton Farm/Community Center Connector • LoWer Vine Brook Trail Improvements • Whipple Hill Trail Repair, Fire Access Mr. Sandeen stated that he is very supportive of universally accessible trails within Willard's Woods, as is the Commission on Disabilities. One of the questions raised at the Community Preservation Committee was a policy decision regarding the universally accessible trails, and whether they would be designated as universally accessible trails, or whether they would simply be built to universally acceptable standards. The costs are substantially higher to build a trail to universally accessible standards. He believes if the trails are built to universally accessible standards they should also be designated to the public as universally accessible. DOCUMENTS: Land Use Health Development FY2024 Budget Request, Land Use Health Development ALTERNATE FY2024 Budget 4. FY2024 Proposed Budget—Police Budget Presentation Mike McLean, Chief of Police, stated that the FY2024 Police Department has a level-service request of $9,082,967,which reflects a net increase of$817,590,or 9.89%, (compensation increases $695,992 or 9.71% and expenses increased$121,598 or 11.09%) from the FY2023 budget. The FY2024 requested Police budget provides for the continuation of level service that in FY2022 met 14,711 calls for service and 851 crimes investigated. The current Police Department staff includes 66 full-time and 25 part-time employees with personnel,representing 86.6% of the budget. The remaining 13.4% for expenses cover necessary supplies, contracts, and equipment. Efforts are coordinated through seven police programs: Police Administration, Patrol &Enforcement, Traffic Bureau, Investigations &Prevention,Dispatch, Animal Control and School Crossing Guards. The Police Department regularly seeks grants and other methods of alternative funding. In FY2022, the Department was awarded the State 911 Support& Incentive Grant in the amount of$109,744 to defray the costs of salaries for enhanced 911 Dispatch personnel. The Police Department is currently funded for 50 Police Officers and 10 Dispatchers including a Dispatch Supervisor. At this time, all collective bargaining units within the Department have settled with the Town, with the exception of the SEIU Local 888 Lexington Crossing Guards,who are currently in contract negotiations. Departmental Initiatives: 1. The Police Department has been relocated to its temporary location at 173 Bedford Street. We Will now focus on the construction of the new police station and continue to work with the architects from Tecton, the builders from CTA Construction Managers and members of the Facilities Department, Permanent Building Committee and other members of town government and community groups for the duration of the proj ect. 2. There have been maj or changes in the past year regarding documentation and submissions surrounding the Accreditation Process and Peace Officer Standards and Training(POST). We will be reviewing our current processes and making changes as needed to ensure we are meeting and exceeding all standards in the area of training, including Diversity, Equity, and Inclusion(DEI),Mental Health and De-Escalation as well as meeting strict submission timelines. 3. In Accordance with the Green Fleet Policy adopted by the Select Board in 2021 and in collaboration With the Sustainability and Resilience Officer,the department will continue to explore innovative ways to incorporate fuel efficient and zero emission vehicles into the police fleet. We currently have four(5) hybrid vehicles in our patrol fleet and one (1) electric vehicle in an administrative capacity. Program Improvement Requests: • Professional Standards Lieutenant • School Resource Officer • Deputy Chief Position • Community Resource Dog • Code Enforcement Officer Mr. Lucente stated that he believes it is a little unrealistic to have only one School Resource Officer to serve 7,200 kids in the 10 schools. This is a disservice to a large percentage of the Town's population, children. Mr. Pato stated that he would like to see the Department continue with a goal of increasing community engagement and transparency, as part of its mission. He is interested in the SRO and Code Enforcement Of�cer PIRs. Mr. Sandeen stated that he would like to see more information regarding how the Department is performing, in terms of the Anderson Krieger reports. He questioned if additional SROs, or potentially more social workers are needed in the schools. DOCUMENTS: Presentation-Police Department FY2024 Proposed Budget 5. FY2024 Proposed Budget—Employee Benefits &Insurance Presentation Ms. Labrecque, Budget Officer, stated that the FY2024 recommended All Funds Employee Benefits and Insurance budget is $45,634,071. This is a$2,698,962 or 6.29%increase from the FY2023 budget. The recommended budget includes the benefits costs (health, dental,life,Medicare, and workers' compensation) for all municipal and school staff and retirees as of November 1, 2022. Changes Include: 1. A $867,250, or 9.41%increase in Contributory Retirement based on the approved funding schedule from the January 1, 2021 actuarial valuation of the Lexington Retirement System,plus an amount of dedicated tax levy new growth. In FY2023 $1,060,000 of neW levy growth from Takeda personal property taxes was dedicated to the Pension Fund. This amount,plus an increase of 2.5%per year will continue to be set-aside to the Pension Fund in future years. The dedicated tax levy grown for FY2024 is $1,086,500. For FY2024 $400,000 is funded from Free Cash, which is the same level of Free Cash funding as in FY2023. The Retirement system's unfunded liability is expected to be funded by 2030, given the current actuarial assumptions. 2. Beginning in FY2023 the Town no longer has Non-Contributory Retirement costs. 3. A $133,604 or 6.50%increase in the Town's contribution for the Medicare Tax based on FY2022 actual costs,proj ected FY2023 and FY2024 salaries and wages,new municipal positions, and historical rates of increase in this item. 4. A $1,818,266 or 6.15% increase in health insurance costs(General Fund). The FY2024 budget is based on an increase of 7.0% in health insurance premiums across all plans at November 2022 enrollment levels, and the proj ected addition of eighty(80) subscribers (new enrollees to health coverage, either from new retirees, active employees electing to begin or resume coverage, and active employees switching from individual to family plans). 5. A $(6,384) or-0.58%decrease in dental insurance costs (General Fund)based on a slight decrease in premium rates for FY2024 as compared to originally budgeted FY23 rates, further updated to reflect November 2022 enrollment levels. 6. No increase in life insurance costs based on proj ected enrollments. 7. Level-funding of unemployment insurance based on the revised budget of$200,000,which is reflective of average claim activity. 8. A $(125,000) or(20.00)% decrease in workers' compensation costs to a total of$500,000. As of June 30,2022,this continuing appropriation account had a total balance of$2,816,884. In light of the fund balance, staff recommend a gradual reduction in the appropriation through FY2026,with a guideline of maintaining a fund balance of$2 million. DOCUMENTS: Presentation-Employee Bene�ts &Insurance FY2024 Proposed Budget ADJOURN Upon a motion duly made and seconded,the Select Board voted 5-0 to adjourn the meeting at 6:58 p.m. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Application: Common V'ictualler License - The V'intage Tea and Cake Company LLC, 21 Muzzey Street PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair I.1 S UMMARY: Category:Decision-Making The Select Board is being asked to approve a request for a Common Victualler License for The Vintage Tea and Cake Company LLC, 21 Muzzey Street for the hours of 9:OOam to S:OOpm Monday through Friday and 9:OOam to 7:OOpm Saturday and Sunday for seating in a new restaurant. The applicant has worked with the D ep artment o f P ub lic H ealth, B uild ing D ep artment and Z o ning D ep artment fo r their re s p ec tive required permits and inspections. The applicant, Ms. Adel Donegan, has been invited to attend the S elect Board meeting to answer any questions. SUGGESTED MOTION: Move to (approve/not approve) a C ommon Victualler Lic ens e for The Vintage Tea and C ake C ompany LLC, 21 Muzzey S treet for the hours o f 9:OOam to 5:OOpm Monday through F riday and 9:OOam to 7:OOpm S aturday and Sunday for seating in a new restaurant. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 6:SSpm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Presentation- Proposed Bill Naming Route 2 Bridge After Former Selectma.n Hank Manz PRE E TER• ITEM S N . NUMBER: S tate R ep re s entative Mic he lle C ic c o lo I.2 S UMMARY: C ategory: Informing R ep. C ic c o lo to p review fo r the S elec t B o ard a p ro p o s ed B ill s e eking to name the R o ute 2 o verp as s b rid ge for former S electman Hank Manz. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 7:OOpm ATTACHMENTS: Description Type � ���� .�=;,�w�",,, �� ���������.n�����;���.��.�����,�:�����������M��:n��:m��.����'w�"����m���.�.:..�����i����c:��vvv .��G����:����� ����.�������,� DRAFT An Act to Designate a Certain Bridge in the Town of Lexington in Honor of Henry N. "Hank" Manz Whereas, Henry N. "Hank" Manz, 1942 - 2020 is fondly remembered by his family, friends, the Town of Lexington, and the Commonwealth of Massachusetts, and Whereas Hank was a veteran who served his country in active duty for eleven years in the United States Navy during the Vietnam War, and Whereas, he served his community of Lexington for decades, including as Scoutmaster for the Boy Scouts Troop 160 for seventeen years, and as a youth hockey coach for twenty years, and Whereas, he served as a Lexington Select Board Member for nine years and later served on various Town committees, such as the Transportation Advisory Committee and the Zoning Board of Appeals, and Whereas, he is fondly remembered in the Town for his good humor, tremendous work ethic, selfless dedication, and unwavering commitment to those around him, Notwithstanding any rule or regulation of the department of highways to the contrary, the Bridge L-10-O 10 Route 2A Marrett Road spanning I-95 in the Town of Lexington shall be heretofore designated and known as the Henry N. "Hank" Manz bridge in honor of his outstanding commitment to the community. The department of highways shall erect suitable markers bearing this designation in compliance with the standards of the department and any existing historic preservation guidelines or statutes. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on Stormwater Enterprise Fund PRE E TER• ITEM S N . NUMBER: John Livsey, Town Engineer I.3 S UMMARY: Category:Decision-Making Attac hed p le as e find a c o ver memo and p re s entatio n fro m the P ub lic Wo rks D irec to r and To wn Engine er relative to the S to rmwater Enterp ris e F und, whic h we are p lanning to b ring fo rward to the Annual To wn Meeting this year. A key decision that staff needs the S elect Board to determine is whether municipally-owned properties will be charged a stormwater fee. As the Board is aware, this would simply be charging these s to rmwater fe e s b ac k to the G eneral F und (thro ugh p ro p erty taxe s) o r to o ther E nterp ris e F und s thro ugh water/sewer/recreation fees to generate the revenues to pay the stormwater fee. S taff is rec o mmend ing exemp ting munic ip ally-o wned p ro p ertie s as o ther p ro p ertie s wo uld s till b e p aying through their property taxes or other fees. SUGGESTED MOTION: Mo ve to exemp t munic ip ally-o wned p ro p erty fro m the S to rmWater Enterp ris e F und fe e s. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 7:l Opm ATTACHMENTS: Description Type � I������ ������ I������� � ��������,����,�����,:�� �:������ I����f��� � �....��c��;������,� Il���r�� �:�;����° II�;����� � �...������;�.����;��]I[��°7i������,,� IC���� �.:.:,�����M ������.� I ���'���"� �� � � ��r ,' �� . ��� ,,� � Town o Lexin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �° ���� ,��� � �� Department of Public Works u � , ,� ����:�, ��� � ������°� �����"� Engineering Division �.��"L����P��'a�"�'��'���"�>" John R. Livsey, P.E., Town Engineer Tel: (781) 274-8305 Ross Morrow, P.E., Assistant Town Engineer Fax: (781) 274-8323 MEMORANDUM TO: Select Board Office FROM: John Livsey, Town Engineer DATE: January 3, 2023 RE: Response to SB guidelines o Agenda Item/Title Stormwater Enterprise fund o Whether a Vote of the Select Board is being requested, whether this is an update on a previous item or if it is for informational purposes only and what you need from the Select Board (directional guidance, approval, etc). This is an update from previous presentations and in addition we are looking for direction on the municipal exemption o A summary explanation of what is being presented including costs and funding source, plan for public outreach, impact on department work/goals and any alignment with the Select Board goals. A summa�v explanation of what is bein�p�esented The presentation will include a recap and status of the proposed stormwater enterprise fund, will be seeking a Board recommendation on the municipal exemption, and will provide an update on the public process costs and f undin�sou�ce �� ._ There is not a cost. This creates a dedicated stormwater funding source plan fo�public out�each e 210 BEDFORD STREET�LEXINGTON,MASSACHUSETTS 02420 The public outreach is discussed within the presentation and will include a parcel viewer on the webpage being developed for the stormwater enterprise that allows people to view the ERU's for any parcel in town im�act on depa�tynent wo�k/�oals and anv ali�nment with the Select Boa�d.�oals• This will assist the town with meeting the requirements of the EPA MS4 permit for stormwater quality and will allow for continued improvements of the town stormwater network to mitigate flooding and to operate and maintain the system. o Timeline summary �1Ve are currently geared toward approval of the fund and bylaw at ATM 2023 o For items where action of the Board is being requested, a statement of the implications of taking the action vs. not taking the action. Taking the action allows for more refined detail on anticipated costs when performing public outreach. 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Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: January 5, 2023 RE: Underride Questions During a meeting today with Doug Lucente, Suzie Barry, staff and consultants on the Stormwater Enterprise Fund one of the questions that came up was the process for an underride if the Select Board opted to include this as part of the consideration for the Stormwater Enterprise Fund and I offered to provide the Board a brief outline of the process and background information. For the Town to hold a "underride" election, it does not require any Town Meeting action, it is simply a policy decision from the Select Board in which the Select Board would need to take a vote to place a question on a town election to consider an underride. This needs to be done a minimum of 3 5 days before the election date (as per MGL Ch. 54, §42C). The form of the question has to be exactly as worded in the statute (MGL Ch. 59, §21 C(h)) as follows: Shall the Town of Lexington be required to reduce the amount of real estate and personal property taxes to be assessed for the fiscal year beginning July first 2024 by an amount equal to $ ? Yes No Underrides are a simple maj ority election. There have been 22 underrides in the 40 years since 1982 when Proposition 21/2 went into effect. Attached are the results of those 22 elections (20 passed). Should you have any questions or need additional information, please do not hesitate to contact me. Thanks. 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 r � � � � � � � � � � U ' � � � � � � � � � � � � � � � � ' � � ' � � � � r � �, �.� � �..� r�*,�., � m� � �°°�,,, � � � � � � l�' � � � �' �' � � � �' �' � � � �' � � � � � �' � � � � � � � � � � � � � � � � � �, �, �, � � � �, �, �, � �, � � � � � � �IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ��������������� ���������������� �������������������� ���������������� u�a��{�, �I�I�I�I�I�I�101 ������� n������k� �o�N�N�o�N�� �������n��N�� ��tl��N�� uN��� Town of Lexi n gto n, MA Stormwater Enterprise Fund — Municipal Property Impacts January 4, 2023 The attached excel worksheets are presented to the Town of Lexington ("Town") in response to comments made by Town Select Board members during the Select Board meeting on June 6, 2022. During this meeting, Raftelis presented information and recommendations regarding critical policy decisions for the Town's proposed Stormwater Enterprise Fund. Raftelis and Town Engineering staff solicited the Select Board's input on several of the most critical policy decisions, those most likely to impact the potential stormwater billing rate, including the rate structure for single-family residential ("SFR") customers, the implementation of a credit program, and exemptions for municipally owned properties. Less critical policy decisions and already decided policy decisions were also reviewed. The Select Board agreed with the recommended SFR rate structure, which is to place SFR properties into one of three (3) tiers with a cap at 7,000 square feet of impervious area ("IA"), above which properties will be treated like non-single family residential parcels (with total IA divided by the equivalent residential unit (ERU) value of 3,290 to calculate their total number of billing units). The Select Board also agreed that the Town should develop a comprehensive credit program to offer a reduction in a ratepayer's stormwater fee granted because the ratepayer has undertaken steps on their property to reduce the stormwater demand they place on the Town. The Town will refine this policy to develop a credit program that is based upon already established programs and is closely linked to the Town's drivers of stormwater program costs — specifically, that best management practices (BMPs) that address water quality and quantity issues. The Select Board were interested in more information on the policy to exempt municipally owned properties from the stormwater enterprise fee. Additional information was requested regarding the impact of this policy on the Town and customers. Scenario 1: Fee Exemption for Municipally Owned Properties The following table provides the Fiscal Year ("FY") 2024 preliminary fee for each SFR tier, and the fee per ERU for NSFR properties and SFR properties above the cap, in the scenario where municipally owned properties are exempted from the fee. The percentage of properties and ERUs in each customer class are also provided. Bill Class FY2024 SFR1* $97 SFR2* $162 SFR3* $259 NSFR and SFR CAP** $162 *preliminary annual fee; **preliminary annual fee per ERU Under this scenario, the breakdown of properties by bill class (by count and total ERUs) is as follows: Bill Class Count of Parcels Percentage of Parcels Count of ERUs Percentage of ERUs NSFR 696 7% 7,582 42% SFR1 2,047 21% 1,228 7% SFR2 4,460 45% 4,460 25% SFR3 2,203 22% 3,525 19% SFR CAP 467 5% 1,282 7% Tota I 9,873 100% 18,077 100% Scenario 2: No Fee Exemption for Municipally Owned Properties The following table provides the FY2024 preliminary fee for each SFR tier, and the fee per ERU for NSFR properties and SFR properties above the cap, in the scenario where municipally owned properties are not exempted from the fee. Bill Class FY2024 SFR1* $89.00 SFR2* $149.00 SFR3* $238.00 NSFR and SFR CAP** $149.00 *preliminary annual fee; **preliminary annual fee per ERU Under this scenario, the breakdown of properties by bill class (by count and total ERUs) is as follows: Bill Class Count of Parcels Percentage of Parcels Count of ERUs Percentage of ERUs NSFR 1,701 16% 9,161 47% SFR1 2,047 19% 1,228 6% SFR2 4,460 41% 4,460 23% SFR3 2,203 20% 3,525 18% SFR CAP 467 4% 1,282 7% Total 10,878 100% 19,656 100% Under this scenario, the total number of ERUs for the municipally-owned properties is 1,579. Therefore the total Town preliminary fee would for FY2024 is calculated to be $235,271. Several Select Board members also presented concerns about impacts of the enterprise fee on tax exempt properties. In the attached Excel workbook, the worksheet titled "Impacts to Tax Exempt Properties" lists all the current tax-exempt properties with their preliminary annual fee if municipal properties are exempted from the enterprise fee (Column K) and their preliminary annual fee if municipal properties are not exempted from the enterprise fee (Column L). The properties have been sorted by ERU from largest to smallest, so the properties with the largest impact are listed first. There are 86 properties in the workbook that are Condo Mains (a `Y' in Column N), and it should be noted that the tax exemption status only applies to the Condo Main parcel and not the associated individual condo units. Page 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve 5% Cost-of-Living Adjustment for Retirees PRESENTER: ITEM NUMBER: C aro lyn Ko sno ff,As sistant Town Manager for Finance I.4 S UMMARY: Category:Decision-Making Und er C hap ter 269 o f the Ac ts o f 2022 the Mas s ac hus etts L egis lature has allo wed a o ne-time inc reas e in the c o s t-o f-living(C O LA) adjus tment fo r memb ers o f Mas s ac hus etts retirement s ys tems fo r fis c al year 2023. T he C O LA currently in effect for F Y2023 is 3%, and this change Would add an additional 2%. This change may b e imp lemented b y a maj o rity vo te o f the L exingto n R etirement B o ard and the L exingto n S e le c t B o ard. T he L exingto n R etirement B o ard is rec o mmend ing this inc re as e fo r memb ers o f the L exingto n retirement system and is seeking S elect Board approval. A presentation with additional information is attached. SUGGESTED MOTION: Per Chapter 269 of the Acts of 2022, I move to establish a cost of living adjustment of 5% on the base amount o f$15,000 fo r memb ers o f the L exingto n R etirement S ys tem effec tive fo r fis c al year 2023. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 7:40pm ATTACHMENTS: Description Type � ���;�,���,n������m���;��/��..:+�;��,..����;���,nm��;��.��i�.����,,,,,.��"��,���,,;� ���°����w����.���c�� f�""�in „"�w ✓ ry . ;� ' �u���,,"� �,a .��¢e i�iii�a� Ml I� u�� � ^III�,�, �`�..��� �R�P".� a- �ry �'�" ,�'� l���:.��i��.��'�,�� �"°"��w; ,� rr �� �� 1 . III ��, nWW r ,�'�� � ,�u0 µ% I u �W ��� w" �a� �� 1V � ii "� l b�i��y� ; � ,�� �� � � � �1 fim'�u� p ry V r�� ii 6� � � „ ,� a�„�� � �, � ' V J' � �� i�� Y I f /, ^d�� ��, wu � � ,,,,,, ,,,.,,, .,,,, �o���,�.�,,,,.,»u�� r� P ��� V � � "����������i';�����.� ������� „���� ����� " � � ����� �'� �� °�. 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T he p ro p o s al is attac hed as well as a lo c atio n map. The Recreation Director, DPW Director and Fire Chief have been asked to attend should there be any questions from the Board from their respective departments. Pros • The Town does not have this type of a park, so it would provide a new recreational opportunity. Cons • T here wo uld b e ad d itio nal re s o urc e s re quired to maintain and o vers e e this typ e o f a p ark, whic h are no t budgeted. • There could be additional liability if the park was not maintained and an individual was injured. • T here is limited p arking and s ite ac c e s s fo r us e as a p ark and it is lo c ated in a re s id ential neighb o rho o d. Attac hed als o p leas e fmd a memo fro m the R ec reatio n C o mmittee o utlining their c o nc erns with ac c ep ting this prop erty and adding a mountain bike pump track as a Town o f Lexington facility. SUGGESTED MOTION: T his info rmatio nal and to p ro vid e s o me d irec tio n at this p o int, no fo rmal vo te is required at this time. 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I �a�� 'I r � md���I�,�,���r�'N M�*II, „ p f� �I� � �,,,,,a„ � 4 ���I�ry r� p� �.; � ,., � ��a� � �J y..,� �,�D�l���� � fJ �� '- ��� � ` � �°��' '1 1' -246.0394205600134 ft �,, u�a `��„ IF�» �m 4 .e, �. ��„. �`1-��:�� J �,�� i � ,� � �� � '�� � ���� � ��� ,, � ����'� �"�-, ����a1���� � 1� ��� � �� � - , � ���`���Mli�� � ��� �, . F � � � �f= 4,�""� `"� 6p r� � ������11� � rY ���� � ���� �.,�,���ufi�, � ,�« �e .�m�i���. h,�_ _„m,� Propertylnformation ���"��'��� Print map scale is approximate. � �"� '��`�` ��" Property ID 77-47 � � � � Critical layout or measurement Location 61 BURLINGTON ST � �.,��m� ��. ,���� Owner ABEYTA REBECCA G& �^� � activities should not be done using ��s����,� ��M�,���9:. � this resource. MAP FOR REFERENCE ONLY NOT A LEGAL DOCUMENT Town of Lexington,MA makes no claims and no warranties, expressed or implied,concerning the validity or accuracy of the G IS data presented on this map. Geometry updated on a daily basis Data updated on a daily basis `��s MORN� o�' 1775 ��,� • � Q - m � Town o L exin ton � � g 4�� oW � Recreation Committee s � z � �i � a� APRIL 19T" �FXI NG1�� Frederick DeAngelis, Chairman Tel: (781) 698-4800 Christian Boutwell, Vice Chair Fax: (781) 861-2747 Lisa O'Brien ,ir.... i�.... �� ��i��.... �.... �� � i�u� � Carl Fantasia Claire Sheth Weiwei Li Renen Bassik January 5, 2023 To: Select Board; Jim Malloy (Town Manager); The Payson Family; Mike O'Connor From: Christian Boutwell (Vice Chair of the Recreation Committee) cc: Recreation Committee; Melissa Battite, Director of the Recreation and Community Programs Department; Dave Pinsonneault, Director of the Department of Public Works Concerns Re a,� rdin,�Proposed Pump Track/Land Donation at 61 Burlin,�ton Street The Recreation Committee and Recreation and Community Programs Department sincerely appreciate the generous offer by the Payson family to donate to the Town a portion of their land at 61 Burlington Street for the purpose of supporting for public use the mountain bike pump track created thereon by Denali Payson. The Payson family and Mike O'Connor, a Lexington resident and co-proponent of this proposal, have presented their proposal at three Recreation Committee meetings (5/16/22, 6/9/22, and 11/10/22). At all three meetings, the Recreation Committee and the Recreation and Community Programs Department raised several potential issues about the proposal that continue to be of significant concern as summarized below. 1. Traffic and traffic safety. We are concerned about the lack of safe parking and/or pickup/drop-off space for the proposed pump track facility. The location of the site on Burlington Street does not provide for safe parking or for safe pickup/drop off of facility users at the primary access point for the facility. The proponents suggest that facility users would be asked to park at Diamond Middle School and ride their bikes to the facility, but we're skeptical about the feasibility 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 of using that as a parking strategy for a public recreation facility. Indeed,we have received communication from abutters describing that parking and drop-off issues (congested street parking, abutter driveway usage)have already occurred during the private use of the pump track. Additionally, safe parking is already a challenge for the users of the directly neighboring Kinneen's Park, and the addition of this recreation facility would only serve to exacerbate this traffic safety issue. Further, this type of facility has the potential to be more of a regional draw than is typical for a neighborhood park or even our other town- wide recreation facilities like Lincoln Park or the Center Recreation Complex. In the event the facility became a large regional draw, it is unclear how the Town would manage or regulate access to, and/or usage of, the facility to prevent overwhelming the neighborhood in which it is located. 2. Facility safety plan. We are concerned about safe public use of the facility will be ensured. We have received communication from abutting neighbors,confirmed with Lexington Public Safety officials, that there has been at least one significant medical emergency during private operation of the pump track. We are unclear if the nature of the use of the facility will require onsite staff to ensure safe usage and a rapid response in the case of injury. If so, such staffing would require additional FTE(s) in the Recreation and Community Programs Department (see below for more discussion of facility operations). In addition to day-to-day safety, it is unclear how the Town will ensure that the structures of the facility remain in safe operating condition from year-to-year. There is no current expertise in the Recreation and Community Programs Department for safety inspection of earthen and/or other natural structures for use as a bike pump track. It is unclear at this time if there are defined industry standards and/or accreditation available for safe construction and maintenance of such facilities. 3. Plan for day-to-day facility operations management. As mentioned above,we are concerned about whether this type of facility is best served by onsite supervision during operation. The nature of the usage of this type of recreational facility seems to fall somewhere between an athletic field, at which staff supervision is not 2 required, and a swimming facility, at which constant staff supervision is required. What is the appropriate level of staff supervision`? Any supervision would require funding to support additional FTE(s) as there is not current staffing excess that can be redeployed. How will such staffing be supported (see "Funding"below). 4. Plan for long-term facility maintenance and management. We are concerned about how the long-term maintenance of the facility. The current structures at the track are largely earthen or other natural materials. What is the lifespan for safe usage of the structures? How often will they require upkeep? The proponents have suggested volunteer oversight, maintenance, and development of the facility and have a letter of support from GNEMBA. How will the relationship between GNEMBA and the Town be structured?Will managing that relationship be the responsibility of the Recreation and Community Programs Department? The Department of Public Works? How is maintenance ensured? How is appropriate development of the site ensured, including not extending onto abutting Kinneen's Park land without appropriate approval? Indeed, there is already evidence of spillover development from the private land into the woods of Kinneen's Park. There are ongoing issues with unapproved tree cutting and development of mountain bike trails in the Burlington Landlocked Forest.How would we prevent similar unauthorized user development at this site? 5. Funding If the Town takes responsibility for any/all of the various oversight elements mentioned above, e.g., onsite operations management/staffing, safety inspection, maintenance, etc., how will those activities be funded? Many recreational facilities in Town have an associated user fee to defray the cost of operations and maintenance at least partially. Will this facility also have an associated fee?If so,how will access be regulated?The individual and fluid nature of this type of recreation is more akin to usage of the Town swimming facilities at which access is restricted to fee-paying users. Is that the proposed model here? Alternatively, if the facility is operated on a free, drop-in basis, such as playgrounds and the skatepark, what is the proposed funding stream to support Town oversight? 3 6. Fit in the Town of Lexington recreation portfolio/Community Needs Assessment In 2020, we commissioned the Community Needs Assessment to examine the supply and demand for recreation in Lexington: ���� ��// � , ,,,, u,.. ......:..................� m � �� � �_ �� ��.�. �� ���� � ,,,,,„,,,,,„ �,,,,. �..���� �,, ��,,,,,, �� ��__ ����,,,,,.� �� � � ::::::::::::: .......................................................................................................................................................................................................................................................... The 2020 CNA presented the results of a professional assessment of the recreational desires of residents of Lexington and provided strategic guidance on how we can best approach our efforts to evaluate and prioritize our response to, and support of, those resident needs. Of particular note, the report advises the use of a MacMillan Matrix (page 74) as part of programmatic decision making. In summary, this decision-making matrix provides a tool for evaluating programming against several core parameters including fit with existing mission and capabilities, level of desire in the community, and existing availability. As outlined in several of our concerns above, the proposed mountain bike pump track would be a relatively poor fit within existing Town capabilities. Further, there has been relatively low evidence of community desire to date both as documented in the Community Needs Assessment and by low support at our two meetings on the topic to date. Finally, the ongoing evaluation of a proposal for a substantial mountain bike pump track in Arlington suggests the potential that there may be local availability for this type of recreation in the future. This MacMillan-style evaluation of this proposal would suggest that a mountain bike pump track is not a strong candidate for programmatic inve stment at thi s time. In conclusion, we are deeply appreciative of the generosity of the Payson family in seeking to provide to the Town for public use this unique recreation facility that Denali Payson has created through his own passion and hard work. However, as summarized above, we have significant concerns about the appropriateness of taking on the mountain bike pump track at 61 Burlington Street as a Town of Lexington recreation facility. Sincerely, - .� Christian L. Boutwell 4 January 9, 2023 To: Select Board;Jim Malloy (Town Manager); Recreation Committee From: Mike O'Connor—Lexington Bike Park Working Group cc: Dave Pinsonneault, Becky Abeyta, Harold Payson,Amber Carr RE: Memo of 1/5/23 from Christian Boutwell Concerns Re�ardin� Proposed Pump Track/Land Donation at 61 Burlin�ton Street This is in response to concerns from the referenced memo Thank you to Christian Boutwell for documenting the recreation committee's concerns about development of a bike park. Addressing these concerns in writing is much more productive than trying to answer questions in real time over the course of a short presentation. Christian Boutwell writes "The Payson family and Mike O'Connor, a Lexington resident and co- proponent of this proposal, have presented their proposal at three Recreation Committee meetings (5/16/22, 6/9/22, and 11/10/22).At all three meetings, the Recreation Committee and the Recreation and Community Programs Department raised several potential issues about the proposal that continue to be of significant concern". This is partially correct. The 5/16/22 meeting was a brief overview that resulted in no specific concerns. The 6/9/22 meeting was a more general update on our progress because we were still waiting for our professional trail builder to complete his survey and to make a final recommendation and proposal for the development of a site. The primary feedback from the 6/9/22 meeting was that we needed to present a specific operations and funding plan to receive the full consideration of the committee.There were concerns raised by the recreation committee at the 11/10/22 meeting and I will address those below and during the 1/9/23 presentation to the Lexington Select Board. 1. Traffic and traffic safety The Lexington Bike Park was conceived of as a local park that school aged children could access directly on their bikes. It's possible there will be some car drop offs, but I believe our mitigation plan for parking at Diamond Middle School will be successful after sufficient signage and socialization. I am aware of two abutters who have raised concerns about use of their driveway for drop-off or turn arounds and believe their concerns can be addressed through targeted communication to the park users. Note that our 2nd and 3rd alternate locations for the Lexington Bike Park near Diamond Middle School and the Old Reservoir have abundant parking. I also understand there is a long-term plan to address the lack of public parking near Kineens Park. 2. Facility safety plan Safety and adequate insurance are important. As is the case for all other town recreational facilities,the Lexington Bike Park should be added to the town's policy.Additionally,the New England Mountain Bike Association has supplemental insurance that they can make available to the town - I have a verbal commitment for this and details should be coordinated with the responsible official in the Town of Lexington. Safety and sustainability are two of the important reasons to hire a professional trail builder to develop or redevelop any park features so that they meet best practices. There are a minimum of 35 public bike parks in New England and the standard for operations is the same as one would use for a public playground or mountain bike trails. We would post signage and inform users of the inherent risk of any cycling activity. A well-designed park will minimize the risk to all users using progressive, well- designed featu res. 3. Plan for day-to-day facility operations management Management of this facility requires the same level of on-site staffing as Lexington amenities like the skate park, playgrounds, and the Across Lexington trail network. In other words, no staffing is required to operate a municipal bike park. We will adopt the model used by the Keene, NH bike park which emphasizes design and development to minimize maintenance. Any routine maintenance will be performed by volunteers benchmarking the model in use by the Lexington Conservation Stewards for the annual construction and maintenance of boardwalks in Lexington Conservation Lands. Because I am the lead conservation steward for Hayden Woods and a regular volunteer on these projects, I am familiar with the competence and reliability of volunteers to perform this important work. Additionally, I perform boardwalk and trail maintenance with the Greater Boston New England Mountain Bike Association (GBNEMBA)—a group that collaborated with the Lexington Conservation Department to design and build a new trail and boardwalk that reroutes the "socialll trail that predated the development on Jefferson Drive, to provide hiking and biking access to the Burlington Landlocked Forest. 4. Plan for long-term facility maintenance and management. The town should care about long-term facility maintenance and management. Whether or not they accept this proposal depends much on our reputation,the past performance of the stakeholders and the level of trust between all parties. We have gained the sponsorship of GBNEMBA, a group who has established a reputation as a strong partner with the DCR (Middlesex Fells) and land managers in Waltham, Belmont, Burlington, Lincoln, and the Lexington Conservation Department. Following the model of the NEMBA sponsored Keene Bike Park (I can provide other examples if requested) I would lead the development and management of the Lexington Bike Park as both a member of GBNEMBA and a Lexington citizen. As I referenced earlier, Lexington's dedicated corps of volunteers are the primary maintainers of our open spaces and the skills required to maintain a bike park are a perfect match to those skills required to maintain our green spaces. I am not aware of the causal relationship between tree vandalism and the development of recreation or outdoor space. If this type of illegal activity were to occur in Lexington, I would refer this to the Lexington Police Department. S. Funding I propose to procure funding for development and maintenance (minimal costs)via grants and fund raising. Town funding of some type would be appreciated but is not required and I am confident that there is a strong constituency to raise funds via grants, private funding and in-kind donations. 6. Fit in the Town of Lexington recreation portfolio/Community Needs Assessment I recommend the committee use the most up-to-date information available from the 2022 Open Space and Recreation Plan to measure demand for a bike park. The survey results from this draft plan show strong support for mountain biking trails, pump track and biking/trail events, all of which will be well supported by a bike park. Our updated slide deck has examples of the relevant portions of this recent survey, and I will cover this in more depth during the briefing to the Select Board. The sections of the draft survey that demonstrate support for a bike park are on pages 87 and pages 92-95. (��� �m �I� �� � ��rn � �� � � �I� �ir� �� �-�I � .............................�..................................................................................................................................................................................................�............................................................................................... .... .... - It's well known in the DPW and Conservation Department that there were numerous "social" trails developed in conservation land or other unauthorized locations over the last two years and the hours of labor that young people spent on these dirt jumps and features is strong evidence of demand. We did not have a strong presence at our earlier briefings because we were not encouraged to invite additional speakers and we wanted to respect the limited time we had on the recreation committee's agenda. Instead, I have encouraged Lexington residents to show their interest by sending letters or emails of support. Additionally, I propose to work with the recreation committee to organize a town meeting with the purpose of receiving supporter and non-supporter input for development of a bike park. Supporters have so far sent at least two dozen letters and testimonials, and these are still arriving o n 1/9/2 3. Lexington is home of two New England Youth Cycling League teams—the Ghost Riders and Afterschool Suspension. There are no dedicated practice facilities for kids to practice skills in a safe and progressive environment and a bike park would support them and the many kids who ride for fun. Runners need tracks, basketball players need gyms and mountain bikers also need appropriate facilities to practice their skills. The Friends of the Lexington Bikeway are strong supporters and have backed up that support by funding the $1,200 contract for the site survey from professional trail builder Powderhorn Trails. There are obvious reasons why the typical MA town has local facilities for basketball, soccer,football, lacrosse,tennis, pickleball, etc. and just as one would not ask Lexington residents to drive to Arlington to find a pickleball court, I don't believe the Town of Lexington should direct kids and their parents to drive to Arlington to access a recreational amenity that has documented local demand. I appreciate this opportunity to respond to the recreation committee's concerns and look forward to working through them to the eventual development of a bike park that meets the needs of Lexington's citizens as documented in dozens of letters of support and the 2022 Lexington OSRP survey. Sincerely Mike 0'Connor �I���� ������ . �������� ��������� ����"-���� October 21, 2022 Melissa Battite Lexington Recreation Committee Town of Lexi n gton Lex i n g to n, M A 02420 Dear Mel issa Battite, On behalf of the Greater Boston chapter of the New England Mountain Bike Association, I am delighted to submit the following letter of strong support for the existence and expansion of the bike skills park currently owned by the Abeyta family at 61 Burlington Street in Lexington. We understand the Abeyta Payson family is exploring the incredibly generous transformational gift of donating the lot currently housing the bike park to the town of Lexington. We have visited the site and have reviewed the existi ng ski I Is park bu i It by the Abeyta's son, Denal i, and his peers and believe it could be a unique and tremendously valuable addition to the recreation resou rces i n the Town. The fact that the lot at 61 Bu rl i ngton Street abuts town recreation land that i ncl udes Ki neen Park is an added bon us as we bel ieve there is sufficient terrai n that cou Id su pport add itional trai Is and ski I I bu i Id i ng routes for riders of a wide range of ages and abi I ities. We bel ieve that there is room to design and implement an al I-abi I ities trai I as a new recreational amen ity for the park as wel I as a prog ression of bi ke ski I Is and trai Is that can ad joi n and con nect to the advanced ski I Is park bu i It on the Abeyta property. Th is property is also not far from an important mountain biking trail system,the Landlocked Forest, as well as being near the William Diamond Middle School. Proximity these locations in addition to the Kineen Park and Flight Yard makes this a unique and valuable opportunity to add this property to the Town recreational resou rces fu rther en hanci n g comm u n ity con nectivity. GBNEMBA would be happy to help catalyze efforts to maintain and build out these skills and trail assets as well as support ongoing trail maintenance. We are thrilled Mike 0'Connor, a local NEMBA member and Lexington resident, who has done extensive research on bike skills parks, has stepped forward willing to serve as a GBNEMBA liaison in support of operations and planning necessary for the u pkeep and potential expansion to th is Bi ke Park. M i ke wi I I partner with GBNEMBA leadership and member peers to ensure it is utilized and maintained with regular vol u nteer engagement and su p port from N EM BA mem bers. I wou Id be hap py to answer any fu rther q uestions you may have about th is amazi ng opportu n ity that we are i n fu I I su pport for the Town to acq u i re and i ncorporate i nto the recreation options for Lexington, the area, and mountain biking youth. Respectfu I ly, � � � ; � ; ��� � ;�r;.; �( � J ', / / �,� r��� , ,�. � ,��� i �'�1� i�� � � ���.1� , �a��f�% ���M � w �r ��, ��;�' �„ �'��v������ �������i��� �r��t�r�����������t�r��r��i��r��t �I������I�r����I���ar����i� ��I��������i�t��r�� �r��������r������,.����i Page 1 of 33 Lexi n to n B i ke Pa rk g Letters of Su ort from Lexin ton Residents pp J Page 2 of 33 May 5, 2022 Dear Lexington Recreation Department, As longtime Lexington residents and parents of 3 teenagers, we strongly support a Lexington bike park. Our son who attends Lexington High School has really enjoyed riding and building at the Flight Yard in Lexington, and having this local healthy and fun activity as a physical and social outlet was especially helpful during COVID. In addition, local riders are able to help with the creation and maintenance of these bike parks which is a great opportunity for them to give back to and connect with their community. Our son attended a service build day for the new bike park in Acton in the last year, and enjoyed the work itself and being part of its creation. Clearly our young people need as many opportunities as possible to socialize with peers, friends and neighbors as well as be active outdoors. This is true now more than ever as a result of the pandemic, but also due to typical busy days for our youth which are often stressful and spent "online" - and a local bike park would help younger residents maintain good physical and mental health while having fun and interacting with others outdoors. Thank you for your consideration. Meredith and John Applegate 42 Reed Street, Lexington Page 3 of 33 From: Frank Bazos Sent: Monday, January 9, 2023 9:40 AM To: mbattite@lexinatonma.aov Cc: imallov@lexinatonma.aov; michaelbichael59@amail.com Subject: Lexington Bike Park Dear Lexington Department of Recreation I strongly support the development of a Lexington bike park. Biking is an activity that helps develop fitness, balance, strength and the enjoyment of nature. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of Lexington neighborhoods. A bike park supports the Town of Lexington's safe routes to school program because it helps develop the skills that produce safe and confident riders. As a life-long cyclist and mountain biker, I wish there had been one of these parks in town when my children were younger. One of the reasons we fi rst moved to Lexi ngton is because of the wonderfu I array of family related and children friendly activities that the town offered. The addition of a bike park will help the town continue to build on this strength and add another attractive resource that helps make Lexington so g reat. Si ncerely, Frank Bazos, Lexington Resident 12 Somerset Road Page 4 of 33 From: Daniel Belin Sent: Monday, January 9, 2023 10:05 AM To: mbattite@lexinatonma.aov Cc: imallov@lexinatonma.aov; michaelbichael59@amail.com Subject: Lexington Bike Park Support Dear Lexington Department of Recreation I strongly support development of a Lexington bike park. My sons and I really enjoy mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of our home. The town of Lexington does such a good job supporting organized sports and fu ndi ng resou rces for organized team sports, but not al I kids are suited to formal team sports on an athletic field and mountain biking is a g reat outlet for kids that is u nder-fu nded with i n Lexi ngton, and th is bike park would help alleviate that and provide a great resource for my two sons - ages 10 and 12. Si ncerely, Dan Belin 9 John Poulter Rd Page 5 of 33 P auline B enninga 73 Blake Rd Lexington, MA 02420 Lexington Recreation Department 3 9 Marrett Rd Lexington, MA 02421 May 7, 2022 To the Lexington Recreation Department: I am writing in support of the development of a bike park in Lexington. My son was fortunate enough to take up mountain biking during the pandemic and we are grateful for the mental health support it provided him during a difficult time. Being outdoors, exercising, and having a way to set and progress toward goals is a benefit to anyone's life, at any time. Being able to do so during two years in which so much was stagnant was a life saver. Sometimes, I believe, literally so. Mountain biking builds physical skills and strength, and interacting with other children around a shared hobby in an encouraging and positive sport creates a sense of community and belonging. However, the only place in town for my son to practice mountain biking with other kids was at the Flight Yard, in the private backyard of the Payson family. The skate park is unfortunately not set up well for bike skills. As a result, although he did visit the Flight Yard from time to time, we primarily left Lexington for other towns such as Chelmsford (Russell Mill), Lynn (Lynn Woods), Northfield, New Hampshire (Highland Mountain), and so forth. While I am pleased that he was able to make friends through mountain biking, I regret that most of his experience required us to drive out of town. Being able to access a bike park by biking there would be multiple benefits: convenience, enablement of casual friendships and social interactions, community-building through the development process, fostering mentor-type relationships between experienced and newer bikers, reduction of carbon footprint through providing a local venue, a wholesome outlet for youth that boosts mental health and deters less constructive behaviors, and so many more. Page 6 of 33 I hope the Lexington Recreation Department will give serious consideration to the development of a bike park in town. We have underutilized spaces even in my area, such as Baskin playground, that are attractive places for vandalism, as they have fallen into disrepair. It would be yet another benefit to rehabilitate a space like this. Thank you for your time and consideration. Sincerely, Pauline Benninga Page 7 of 33 From: Adam Blauer Sent: Sunday, January 8, 2023 3:41 PM To: Melissa Battite Cc: imallov@lexinatonma.aov; michaelbichael59@amail.com; iimc@ battleroadbikes.com Subject: Lexington bike park support Hi Melissa and other members of the Recreation Department, As a resident who grew up here in Lexington both BMX and mountain biking, and now living here with two kids who have really enjoyed mountain biking with their friends, I strongly support a bike park being built/developed in town. We visit the pump track in Allston, MA, but can only make it there on weekends. Other towns have also been developing bike parks / pump tracks for their communities - Leominster's Frankie Fortuna Memorial Park being the most recent, which is also a long drive away which will limit our ability to visit. Having a space dedicated to biking that my kids and their friends can visit during the weekdays and be able to have fun while developing skills would be a tremendous help to the community. We do have some great bike trails in town, but they don't offer the features for skill development that a bike park would (and there has been opposition to building any features like that in the trails). Having a bike park in an easy-bike-accessible location will give the kids a place to spend time outdoors with their friends, help us as parents know where they are, and additionally not have to worry about them getting flat tires out in the middle of the woods. Interest in mountain biking as a whole has grown exponentially since the pandemic started, and the interest of youth within town continues growing as well with programs like the New England Youth Cycling affiliated "Ghost Riders" program started two years ago here in town for Grades 2-5, with over 50 local youth riders from our elementary schools meeting and attending ride sessions weekly during the Spring and Fall. Again, I feel strongly that a bike park would be a great addition to the town. Thanks for your time, Adam Blauer 46 Robinson Road Page 8 of 33 From: Jim Cadenhead <'°i�i ����I i� i� a i > Date: Wed, Dec 14, 2022 at 2:49 PM Subject: Bike Park Lexington! To: <i ����ii� I i�i� ��� i�i > Hello - My name is Jim Cadenhead, and I run Battle Road Bikes on Mass Ave in East Lexington. I am a board member of the Friends of Lexington Bikeways, and I am currently serving on the Lexington Bicycle Advisory Committee. I also coach 2 mountain bike teams locally ('Ghost Riders' and 'After School Suspension' for a total of about 100 individual, youth riders). I live in Lexington and am the father of a 12 year old daughter who recently came in 3rd for the season in her age group in the New England Youth Cycling racing program. As a shop owner, I think it's important to create a space that benefits and fosters the development of local riders. We might have the Michael Jordan of mountain biking in our area, and we wouldn't know it without providing them a chance to blossom! One of the top slopestyle riders in the world - sponsored by Red Bull and everything - is from Lincoln! On top of coaching racing and development mountain bike teams for youth, we also lead youth rides, including overnights, out of Battle Road Bikes. We would love to help spearhead events and rides to a skills park. I really like the idea that the riders could be stewards of the park, too: this creates a sense of responsibility for the land and the area, and it also helps to bolster community spirit and involvement. We have a chance to continue developing a space that can be a huge benefit to a group of kids that routinely slip through the cracks because there aren't facilities nearby that speak to their passions. As a father and a coach, I see this as an opportunity to give my daughter and our teams something that fills them with joy and pride. There are so many benefits to all the aspects of youth health by providing a space to legally congregate and practice. Our mountain bike teams reach capacity, and we have a wait list each year: it is not that there is a lack of desire for amenities for mountain bikers, especially the youth. If this is executed well, it could be a huge boon for our community. This is the kind of project that could end up being an example to communities everywhere. I often talk about Lexington's ability to remain revolutionary, and this is a project that would meet those aspirations. If you have any questions, or if there's any way that we can help, please feel free to reach out to me. Thanks, -Jim Cadenhead Battle Road Bikes 781.734.6464 ce I I: 213.494.4405 Page 9 of 33 May 11, 2022 Lexington Recreation Department 39 Marrrett Road Lexington, MA 02421 To Whom It May Concern: My name is Sharon and my husband is Jim Caouette. We both live in Lexington. I grew up in Lexington with my parents and eight siblings and my husband is a fourth generafion Lexingtonian and the youngest of five siblings. We now have our own five children. My boys (now 19 and 16) took up mountain bike riding several years ago. It is their passion. They frequently visit Highland Bike Park in NH but also love to go to Denali's to build and ride. I am so grateful that they have found this sport. They have developed many friendships and skills riding and building the jumps. They are at their happiest when they ride. It is a wonderful mental health aid as they can get out, use their creafivity, bond with each other, with those who shared the same interest. The Payson's have been so generous allowing my kids to ride on their property. They respect the space, and know they are lucky to be part of it. When I heard they are willing to donate the space to the town for confinued enjoyment, we wanted to express our support for there is such a need for something unique like this in the town we live in, the biking community has grown exponenfially over the last few years, and we want the kids to confinue to perform this sport in a safe manner and that is hard to do with no designated place to go. Please know that I have been watching the boys grow and learn so much about themselves while riding. It solidifies their boundaries, promotes exercise, friendship and it keeps them grounded (so to speak). My husband and I support this generous ofFer that is being presented to the town and we hope the town will consider this great opportunity as we see it to be. RespectFully, Sharon &Jim Caouette (671) 780-9200 Page 10 of 33 From: Arth u r Chana Sent: Sunday, January 8, 2023 8:14 PM To: Mike O'Connor; imallov@ lexinatonma.aov; m battite @ lexi naton ma.aov Subject: Lexington bike park Dear Lexington Department of Recreation I strongly support development of a Lexington bike park. My sons and family really enjoys mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of our home. Si ncerely, Lexington Resident Arthur Chang 106 Pleasant st Lexington MA 02421 Page 11 of 33 From: Aaron Corso Sent: Sunday, January 8, 2023 8:43 PM To: imallov@ lexinatonma.�ov; mbattite@ lexinatonma.�ov; michaelbichael59 @amail.com Cc: Maria Bates; TheicvHamster Subject: Lexington Bike Park Dear Lexington Department of Recreation, I strongly support development of a Lexington bike park. My son/daughter/family really enjoys mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. Jonah Corso (14 years old) loves biking with friends and family and we have to constantly travel to the Chelmsford Bike Pump Track (located at Russell Mills) to practice skills. We also travel to Western Mass and Southern New Hampshire for pownhill Biking and parks like the one proposed is an important skill builder to maximize that time. Personally, I am a lifetime member of the New England Mountain Bike Association and have only seen communities benefit when they invest in places to ride bikes. Whether its land conservation as we saw at Landlock Forest or keeping kids positively occupied as we see at the Lynch Family Skate Park in Boston or the Allston Skate Park in Allston. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of our home. Sincerely, Aaron Corso Maria Bates And Jonah Corso Lexington Resident 421 Bedford St Lexington MA 02420 Regards, Aaron Corso 857-928-5469 ascorso�qmail.com Page 12 of 33 From: Owen Curtin Sent: Sunday, January 8, 2023 6:59 PM To: imallov@lexinatonma.aov; mbattite@lexinatonma.aov; Mike O'Connor Subject: MTB - Team Coach H I Mel issa: I would greatly appreciate your support for mountain bike facilities in Lexington. I am the head coach for the Ghost Riders youth mountain bike team. Our Lexington team is the K-5 youth development team for the New Eng land Youth Cycl i ng leag ue. Th is was ou r fi rst year, and we are the league's first development team. With only word of mouth, we are unable to keep up with demand. We had over 40 children registered in the Spring and Fall seasons. Most of our riders live in Lexington. In both seasons we limited registration and sadly parents and riders people were left wishing they could join the team. When riders enter 6th grade they become eligible for the regional team. Indications are that I will be starting a second league in Lexington because the other regional teams (Concord and Winchester) have been u nable to keep u p with demand for at least 5 years. Thank you for your time and consideration. Best, Owen Curtin 451 Marrett Rd, Lexington, MA 02421 Page 13 of 33 From: Pe Sent: Sunday, January 8, 2023 4:59 PM To: mbattite@lexinatonma.aov; imallov@lexinatonma.aov Cc: Mike O'Connor; Suzie Barry Subject: Support for a Lexington Bike Park Melissa and Jim: I strongly support the development of a Lexington bike park. Biking is an activity that helps develop fitness, balance, strength and the enjoyment of nature. It's so important that our youth have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of Lexington neighborhoods. A bike park supports the Town of Lexington's safe routes to school prog ram because it hel ps develop the ski I Is that produce safe and confident riders. Additionally, survey data used to support the update of Lexington's 2022 Open Space and Recreation Plan provides evidence that many of Lexington's residents are interested in mountain biking trails, a pump track (aka bi ke park) and i ncreased bi ki ng prog rams. I hope the Select Board looks favorably on the proposal being discussed at Monday night's meeting, it's a step in the right direction for Lexington recreation. Peggy Enders 11 Ki m bal I Road Page 14 of 33 From: Bettv G au Sent: Sunday, January 8, 2023 9:08 PM To: James Mallov; mbattite @ lexinatonma.aov Cc: Mike O'Connor Subject: Lexington Bike Park Dear Town Manager and Lexington Department of Recreation I strong ly su pport the development of a Bi ke Park i n Lexi ngton! I have been excited to learn about the proposed Bike Park for our town as there continues to be new bike parks being built in our state. Mountain biking continues to increase in popularity among youth and young adults. The proposed Bike Park in Lexington reminds me of the proposal years ago to create the very successful skate park on Worthen Road. I am proud of how our town adapts our open spaces and provides new recreational opportunities to increase fitness for our residents. The proposed Bike Park will provide a place for our town youth to be outside, exercising and enjoying an activity that helps develop fitness, balance, and strength. Biking in a Bike Park is a wonderful way for young people to be outside socializing while enjoying the benefits of nature within the town limits. Bike Parks are fun and challenging places for residents to get exercise while developing skills to become safe and confident bikers. Please support the proposed Bike Park. Thank you. Betty Gau 64 Ward Street, Lexi ngton, MA 02421 Town Meeting Member, Precinct 8 Chair, Lexington Bicycle Advisory Committee Page 15 of 33 From: Daniel Green Sent: Sunday, January 8, 2023 5:20 PM To: imallov@lexinatonma.aov; mbattite@lexinatonma.aov Cc: michaelbichael59@amail.com Subject: Lexington Bike Park Support Dear Lexington Department of Recreation, I would strongly encourage the Dept. of Recreation to consider the development of a bike park in Lexington. My entire family, including my wife, daughter at Bridge, and son at Clarke, are extremely engaged in all forms of outdoor sports and mountain biking has become something we can all enjoy together at various skill levels. Having a local place to ride, practice skills, and be social with our kids and other similarly minded outdoor families within the Town of Lexington would be a valuable recreational asset to us. We've worked very hard to encourage exercise, healthy living, and enjoying the outdoors to our children. Having places nearby to our home where we can all have fun and do all of those things together is invaluable in reinforcing those principles to the upcoming generation and have them be similarly engaged in doing so for generations to come. I hope you will strongly evaluate this opportunity as yet another way to continue to make the town of Lexington a standout in the amenities that it provides to its resident families. Many thanks, Daniel and Yvonne Green Bu rns Road, Lexi ngton Page 16 of 33 From: iames hardina Sent: Monday, January 9, 2023 12:58 PM To: imallov@lexinatonma.aov; mbattite@lexinatonma.aov; m ichael bichael59 @ a mai I.com Subject: Lexington Bike Park Dear Lexington Department of Recreation I strongly support the development of a Lexington bike park in the are adjasent to Kineens Park. Off road Biking is becoming more of a family friendly activity and there are really no common areas where children and adults can improve their skills and join a communited group ded icated th is activity. Biking is an activity that helps develop fitness, balance, strength and the enjoyment of nature. It's so important for our youth to have a healthy physical and social outlet that (and get them off cell phones) encourages them to spend time together outdoors and that's within bike riding distance of Lexington neighborhoods. A bike park supports the Town of Lexington's safe routes to school program because it helps develop the skills that produce safe and confident riders. Additionally, survey data used to support the update of Lexington's 2022 Open Space and Recreation Plan provides evidence that many of Lexington's residents are interested in mountain biking trails, a pump track (aka bi ke park) and i ncreased bi ki ng prog rams. I u nderstand a family has dedicated a huge parcial of land to be used for the bike park and it seems like a no brainer for fund this project. Si ncerely, James Harding (life long resident) 30 Harding road Lexington, MA. 02402 Page 17 of 33 Hi Mike, I recently learned about the proposal for a Lex bike park/pump track from my neighbor Shannon (via my other neighbor Becky). I think it's a fantastic idea! I ride frequently at LLF and see some of the older kids mountain biking there, always thinking it's great to see. I've been in Chelmsford a few times and saw the younger kids really enjoying their pump track.To me, having a pump track for the kids in Lexington would be wonderful for kids to get outdoors, get good exercise and help them appreciate how biking and nature are great to have together. Good luck at the Rec committee meeting and please let me know how I can be of help moving forward. Jeff Hrkach 21 Washington Street Page 18 of 33 From: Shiiie Jiana Sent: Monday, January 9, 2023 11 :16 AM To: mbattite@lexinatonma.aov Cc: imallov@lexinatonma.aov; michaelbichael59@amail.com Subject: Support development of a Lexington bike park Dear Lexington Department of Recreation I strongly support the development of a Lexington bike park. My son Brooks real ly en joys mou ntai n bi ki ng, and havi ng a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's with i n bi ke rid i ng d istance of ou r home. Si ncerely, Lexington Resident Shijie Jiang 11 G rey Oaks Ci r, Lexi ngton, MA, 02421 Page 19 of 33 From: Ethan Kiczek Sent: Monday, January 9, 2023 8:57 AM To: mbattite@lexinatonma.aov Cc: imallov@lexinatonma.aov; michaelbichael59@amail.com Subject: Support for Lexington Bike Park Dear Lexington Department of Recreation, I am writing in support of the development of a Lexington bike park at 61 Bu rl i ngton Street and Ki neens Park. Biking is an activity that helps develop fitness, balance, strength and the enjoyment of nature. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of Lexington neighborhoods. A bike park supports the Town of Lexington's safe routes to school program because it helps develop the skills that produce safe and confident riders. Additionally, survey data used to support the update of Lexington's 2022 Open Space and Recreation Plan provides evidence that many of Lexi ngton's residents -- i ncl ud i ng myself and my 13 year old son -- are interested in mountain biking trails, a pump track (aka bike park) and increased biking programs. Si ncerely, Ethan Kiczek 26 Tufts Road Page 20 of 33 From: Jared Klei n Sent: Monday, January 9, 2023 11 :49 AM To: mbattite@lexinatonma.aov Cc: michaelbichael59@amail.com; imallov@lexinatonma.aov Subject: Bike park support Dear Lexington Department of Recreation I strongly support development of a Lexington bike park. My son and to a lesser extent daughter really enjoys mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. It's so important for ou r youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of our home. They spend too much time indoors these days between online socializing and their school work. We often travel upwards of two hours to go biking and hope to see its support continue in our town. Si ncerely, Jared Klein Page 21 of 33 1/8/2023 Dear Lexington Department of Recreation, I Strongly support the development of a Lexington bike park. My son, Owen Kuder, really enjoys mountain biking. Having a local place for him to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. He discovered his love of riding during the pandemic and having the Flight Yard available as a place to ride and socialize outdoors and away from screens has been so awesome. Owen has greatly benefited from riding and helping to build and maintain the trails at the Flight Yard and has learned a lot from the older riders there who have mentored and supported him. It's so important for ou r youth to have a healthy physical and social outlet that encou rages them to spend time together outdoors and that's within bike riding distance of our home. Owen also rides extensively in the Burlington landlocked forest and also at various pump tracks and recreational biking trails in the area. But we love having something available locally that he can ride to himself without needing to coordinate around our schedules. The sense of independence that he gets from being able to connect and meet with his friends directly at the Flight Yard has been great for his self- confidence and growth. And we hope you seriously consider the value that a recreational bike park would add to our community. Thanks and regards, Lexington Residents Brian & Christine Kuder 40 Harding Rd Page 22 of 33 From: Rob Lowrance Sent: Sunday, January 8, 2023 10:27 PM To: imallov@ lexinatonma.aov; mbattite@ lexinatonma.aov; Mike O'Connor Subject: Support for Lexington Bike park Dear Lexi ngton Department of Recreation I strongly support the development of a Lexington bike park. I think anything we can do as a community to support outdoor activities is a worthy investment that will add tremendous value to the lives of our residents. My son is an LHS student and my daughter is at Clarke. My son rides his bike to school almost every day and we have done family rides on the bike path and the various trail networks in Lexington which I think are a genuine differentiator for our town. I am more of a mountain biker than my kids, and I've visited the Flight Yard on rides 10-15 times in the last year. At 51 , I've increased my skill level by riding here and can see huge potential for the site. Almost every time I've stopped here, there are kids ranging in age from 11 -12 to 16-18. They are friendly without exception and we talk about the park, what they are working on and what's going on generally. There is clearly a talented group of riders in Lexington and we could directly foster their growth by securing and cultivating a dedicated space. I've seen from personal experience that a bike park facilitates multi-generational dialogue in a way that is unique from other activities that I've been involved with including coaching youth sports. I know there is already a sizable and passionate community of adults and kids that wou Id uti I ize and hel p mai ntai n a bi ke park, and that it cou Id only lead to higher rates of interest in biking/fitness generally and dirt/mountain bi ki ng specifical ly. Consider me a motivated and supportive resident. Sincerely, Rob Lowrance 23 Tufts Rd. 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N�m mnnni no ,M 0��� �nn� �, i �n�IIW dp � � � Page 24 of 33 Letter of Support for a Bike Park in Lexington May 13, 2022 WHY WE SUPPORT A BIKE PARK IN LEXINGTON Parent: "Where are you going?" Child: "Out biking!"This is a common refrain in our household.The response to our query is rarely, "To play video games," "To hang out," or"I don't know." During the pandemic our kids discovered bike trails such as the Landlocked Forest and hidden neighborhood bike jumps and mini trails constructed by other kids.They already had the equipment: bikes and helmets.They discovered they could hang out with friends safely outdoors with minimal worry about Covid.They got out of the house.They didn't need a ride and they didn't need to be somewhere at a scheduled fime.They were acfive.They socialized with mixed ages.They had independence. It was a blessing. One of their special discoveries was the Flight Yard. A neighborhood kid and his friends constructed an impressive and constantly evolving bike jump area on a wooded hillside in his backyard. Any kid was welcome if they followed safety rules and helped out by working on the terrain and keeping the place in order. The Flight Yard was a place where kids were active,gained confidence, socialized in person and took responsibility for the physical space. There were no adults supervising or inserting themselves into the kids activifies. Bike skills were passed on from kid to kid. Many families are recognizing this type of experience doesn't happen very often for kids anymore and are looking for ways to reintroduce these elements that reflect their own childhood experiences: more independence, more problem-solving, more time together rather than on their devices.And yet along with the freedom,the Flight Yard was also a predetermined destination. We knew they were not trespassing on someone's property, digging up public land or damaging conservation areas. We knew they were not loitering in town with nothing to do. We knew where to find them when it was time for dinner. A bike park in Lexington would be a perfect fit with our community because the cifizens of Lexington priorifize health and safety, environmental responsibility, and accessibility for all.A bike park is a place where kids of all ages and backgrounds can gather with equipment they probably already have, a place that is built with safety in mind, a place where a parent or a grandparent can sit on a bench and watch the acfion, a place that can fit into and honor the natural environment, a place that can lead to a lifetime habit of enjoying the outdoors and reducing our reliance on cars. OUR THOUGHTS ON BIKE PARK SAFETY • Bike parks have rules just like the skate park.The rules involve use of safe equipment and safe behavior. • Bike parks do not need to have dangerous jumps;they are designed and constructed specifically for optimal bike handling. Often they consist of rolling hills or bridges/ramps. Page 1 of 2 • Due to the rising popularity of mountain biking, kids are currently engaged in constructing their own bike jumps throughout Lexington. On the one hand this activity is inspiring, on the other hand there are certainly a fair share of questionable jumps being built that do not fall into the category of"safe:' A bike park could alleviate some of this activity and provide a more safely constructed environment while still encouraging independence. • Bike parks allow kids to gain confidence and skills that bolster their street riding skills so they can learn to ride to school and around town more safely. Bike parks are in safe places that do not interfere with cars or pedestrians. • Bike parks can be constructed to accommodate difFerent levels. You can be a novice rideroran experienced rider—all are welcome. Some bike parks have mini tracks for even the finiest rider. WHY WE THINK IT'S WORTH SUPPORTING ANOTHER ACTIVITY IN LEXINGTON • Many families already ride bikes and have the proper equipment for bike riding.A bike park is an easy tie-in with an activity that is already taking place amongst most kids (unlike skateboarding for example). • Biking is a lifelong skill and can be a source of transportation at almost any age. • Biking allows kids to get outdoors— something many people rediscovered during the pandemic—and to be active in an outdoor setting other than a "field sport:' • A bike park encourages the in-person socialization that is sorely lacking in kids' lives due to the use of personal communication devices. • Many of our outdoor activities in Lexington Page 25 of 33 are structured, such as team sports. A bike park gives kids "something to do" where they can meet with friends. Families and schools are recognizing the importance of unstructured time for kids in a community where many kids are overscheduled.Thank you for considering a bike park as a worthy asset for our community! Summer and Alex Parker 11 Dewey Rd Lexington MA 02420 summerbparker@gmail.com � 617-480-8615 Page 26 of 33 11 J u ne 2022 Dear Lexington Recreation Committee, As Lexington residents, we are writing to let you know that our family of four strongly supports a bike park in Lexington. We have been going mountain biking together since our two children got their first mountain bikes in early elementary school, both at established trail networks in Vermont and on local conservafion land. Our son's interest intensified when he started riding with a New England Youth Cycling (NEYC,then known as NEHSCA) team and especially after he began meeting other Lexington kids riding in the woods and building trails in our back yard (dubbed "The Flight Yard"). During the first year of the pandemic when kids were spending so much time on screens, this outlet was a lifesaver for him both in terms of the physical activity and the social networks he developed. Having a town bike park would allow other kids in town to have the same opportunity to form friendships while spending time outside, developing skills for what is a lifetime sport. In our view,this is a win-win-win. We urge you to move forward quickly to make a Lexington bike park a reality for our local youth. Sincerely, Becky Abeyta and Harold Payson 40 Highland Ave Lexington, MA 02421 Pag e 2 7 of 33 1/8/2023 Dear Lexington Select Board, I'm writing to share my enthusiastic support for a bike park in Lexington. My wife, three kids, and I all enjoy cycling together as both transportation and recreation. Our kids particularly enjoy the ACROSS trails in town, but we have to go further afield to find places to practice their technical skills and find more interesting areas to ride. The nearest bike parks with pump tracks are in Allston or Chelmsford- while my kids love going there, it's a bit of a haul. A local bike park would be incredible for them as a place to ride and socialize, especially as they become more independent teenagers. We would love to have places where they could be outdoors, be active, and ride with friends and family in town. Being able to ride to a local park on their bikes instead of having to drive somewhere would also be a huge win from an environmental perspective. Sincerely, Jonathan Schwarz 20 Percy Rd, Lexington Page 28 of 33 Brooks & Yolanda Taylor 11 Hol mes Road Lexington, MA, 02420 (339)-927-2805 To Whom It May Concern: We are writing in support of the proposed bike park at 61 Burlington Street/Kinneen's Park and the donation of land/current park in place by Becky & Harold Payson to the town of Lexington. We are 19-year residents of Lexi ngton and have fou r ch i Id ren at Lexi ngton H ig h School. We are avid users of many of Lexington's recreational offerings and bel ieve a bi ke park wou Id be a g reat add ition to the town's portfol io. Cycl i ng of al I types conti n ue to both g row i n popu larity, and contri bute to sustainability initiatives. We believe that by offering a variety of options to encourage cycling is important as we transition to a society that su pports health and wel I ness and sustai nabi I ity. The bi ke park is a part of this equation, encouraging youth to take up a growing, challenging, and interactive sport. Si ncerely, Yolanda Taylor Brooks Taylor Page 29 of 33 H i Mel issa. I just want to add my support to the initiative that I believe you're working on, being driven by my friend and neighbor, Mike O'Connor. I'm a 25 year long Lexington resident and a lifelong Mountain biker. We started as kids building what are now called pump tracks in the woods on the way home from school. The skills and passion I learned then have served my well my entire life. At 62, I still compete and maintain great health because of it. Plus, it's just a great way to travel in the wild and enjoy nature (pic from today's ride added for fun :-) ) Bu i Id i ng u nsanctioned pu m p tracks i n the woods is not real ly so social ly or environmentally acceptable nowadays, but building a bike park where kids (and kids-at-heart) can learn and practice essential bike handling skills is a an option that we did not have back then. Please do whatever you can to support this wonderful initiative for the people of Lexington. Ki nd regards, Geoff PS I'd wager that there are as many residents who cycle as swim, or play golf. And the bike park is a relatively modest expenditure in comparison. G eoff Waite Lexington Page 30 of 33 Dear Ms. Battite, I am writing in support of the Lexington bike park project being developed by Mike O'Connor. I have lived in Lexington for 26 years, and one of the biggest reasons I moved here and stayed is the town's beautiful open spaces and recreation areas. My daughter went through Lexington public schools and our family has taken advantage of almost all of these amenities over the years. As a former racing and current recreational cyclist, I know the importance of having safe and fun spaces to ride. I often use a bike for short trips, and when my daughter was in school here she rode her bike as well. Some parents and children are concerned about safety, and I feel that if more people have places to ride and are encouraged to ride, they will become more comfortable and confident. I believe that a bike park would be very attractive to both children and adults. The skate park is always busy, and a dedicated place for cyclists to master skills and gather with their friends will likely be utilized even more. The proposed location of the park is close to Diamond school and Willard's Woods, and a short ride from the Minuteman bike path. It would be wonderful to have an area specifically for cyclists. Thank you for your consideration, Sue Zimmermann 12 Journeys End Lane Page 31 of 33 Letters of Su ort from Residents of other pp towns Page 32 of 33 From: Bruce Pierce Sent: Monday, January 9, 2023 11 :01 AM To: mbattite@lexinatonma.aov; michaelbichael59@amail.com Cc: Battle Road Bikes; imallov@ lexinatonma.aov Subject: Lexington Bike Park support Dear Lexington Department of Recreation, I'm writing to express my strong support for the development of a Lexington bike park. My family really enjoys mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. My son, Benjamin, has greatly benefitted from riding and building/maintaining the trails at the Flight Yard; it has been a true lifeline for him during covid and as he's navigated the tricky years of middle and high school. It's so important for our youth to have a healthy physical and social outlet that encourages them to spend time together outdoors and that's within bike riding distance of our home. We do travel by car to mountain bike destinations, so this last point is especially important because it yields both social and environmental benefits over the alternatives. It also means that we spend more time in Lexington which results in expanded support for Lexington businesses. I also support this effort because it helps to provide facilities for kids who might not take to more traditional ball/stick sports which generally get a lot more attention and resou rces. I hope you'll strongly consider supporting this development. Thank you for your time and attention! Si ncerely, Bruce Pierce 65 Bel I i ngton Street Arl i ngton, MA 02476 Page 33 of 33 From: pau I d ransfield Sent: Monday, January 9, 2023 10:11 AM To: imallov@ lexinatonma.aov; mbattite @ lexinatonma.aov; michaelbichael59@amail.com; shortviim @ hotmail.com Subject: Dear Lexington Department of Recreation. I strongly support the development of a Lexington bike park. My family really enjoys mountain biking, and having a local place to ride, practice skills, and socialize within the Town of Lexington would be a valuable recreational amenity. Both Elliot (11) and Oliver (10) have greatly benefitted from riding and building/maintaining the trails at the Flight Yard. It's so important for our youth to have a healthy physical and social outlet that encou rages them to spend ti me together outdoors and that's with i n bike riding distance of our home. This would provide a much needed recreational area for enthusiasts and people interested in taking up a new sport outside of the normal football/ baseball cycle and team based sports. Mountain biking is a great sport that encourages all levels to participate and it is up to you to get out of it what you want. I.e. There is no pressure to excel, but if you want to, the biking community is more than willing to help out. Both Arlington and Lexington are well placed for MB/BMX parks due to their close proximity to the Bike path and the ever increasing number of businesses that support this sport. My kids have biked in Allston and Landlock (Burlington), however maintaining a local bike park in Lexington (& Arlington) would only serve to provide the kids (and the community) with local facilities that they can go to on a daily basis by themselves without the need to be driven somewhere, further increasing their independence and enjoying something they love. Sincerely, Arlington Resident Paul Dransfield 86 Dickson Ave, Arl i ngton, MA 02474 pjdransfield(a�qmail.com �,�,��W �� �� ���'��, .,. � n� � � � � , � � u� ;��' � �; '� �"u�u h° � l �� �: � �� ��� mm �,,,_, � ;epl . �"�,�� �NA>p m "�rt� u '�MM� Y� 'N i �W "W :� �� �W. W � e� �� f,U � n� �jl:� v��li a �y� �m r r t � �' ,, �, �;, I ° " � �p � , ; " � �. �` Y� � � � � � i �� �� ��r�' �.,� �� f � �. �r �; � � e� € N �j ��r� �-� *� '" � � i� � ' N r� � I i��� �i � � �n �,� �u � �.. a��> > � m°' a" ��% ��y �, �'i�i� �� � � +"I�'„y ^y�e,'�" ia�, t � / �r.-�i� *�� V' , �;m �W.Y" / b � � �tl � �� �ry � � . � �� +J�l I� �I �� �1�� 4� !�J�yl' � 4y�� 4 � I � ��°o � � � � d .:�i,i �,�..� . ,,. Revised 11/28/2022 P�epa�ed By: Powde�Ho�n LLC//PO Box #951 BelYnont, NH 03220 � � z � . ...................................................... > Page � 1 Table o Contents Introducti on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . ...3 Site Anal sis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . 3 Y Phase La out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..4 Y Environmental. . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . .. 5 Soil Anal sis... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . ... . .... 6 Y Desi n Conce ts. . . . . . . . .... . . ... . . . . . . . . . . . . . ... . . . . . . . .. 8 g p Desi n Recommendations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 g S1. na e. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 g g Cost Pro'ection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 J Desi n Sam les. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 g p Exhibit A: Construction Plan & Surface T es. . ... 17 Yp EX�llblt B: As halt Construction . . . . . . . . . . . . . . . . . ..... 17 p Page � 2 Int�oduction 1 . 1 . Powder Horn LLC was contacted b interested arties in Y p the town o f L exin ton MA to c onduct a multi-s ite anal s i s g � Y of existin facilities and determine suitabilit of each site g Y for the installation of a ublic bike ark. p p 1 .2. Powder Horn LLC conducted an initial assessment of the site within the sco e of its business recreational facilities p � � to make re c ommendati ons and e stimate the c o st and resources of such an installation. Site Anal sis: Gene�al In o�ynation y Site A Kinneens Pa�k / `Fli ht �a�d' g Desc�iption The A�ea of Scope (AOS� is �efe��ed to as The Flight Ya�d Bike Pa�k located at 61 Bu�lington St�eet in the town of Lexington, MA. The p�ope�ty is cu��ently held as P�ivate Residential. Unde� conside�ation is the donation of the `Flight Ya�d'po�tion of the p�ope�ty to the Town of Lexington. Usable Area: Roughly .4 Acres Total Elevation Change: +/- �20' Wetlands present: No Zoning Class: REC — Recreation Land Site A n al sis: Cu��en t State & A ctivities y In its current state, the AOS has seen increased mountain bike usage and trail building activities in the last several years. The facility, which could potentially become owned by the town and annexed into the adjacent public park, needs renovation in order to meet industry standard best practices as related to function, safety, and sustainability. 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' � ��; '1� ,����/ ���' `�,,,. ,1�,��, -� �� �� ��r� � ' �� ��� �� ,;; ,�r � ,,, ��� � �s ,� ��.... i w � u...., I. V ,� ,�., ui il. � �,° ..i i �VI,.,,Iy� I � III �I��V��o ��r, ���.h��y �,� � �. y � ( f // i��rr,�, �81i`�S IYi��� II'(i,uu�uu ���/, i ��� �, /� �1 ����// /,���,� � ����i ��� � �i ; r �i��! ;/` i �//'�J�� i,� � �,a�o� �rrrr",r� /�����%/� 1//���/° I I!'�I '�I � �u�� ;���� � Y," /////�/,� � a� �r% � !�o�,��' �,/�„a//��i�%! ' �% N ���i�/%;- � , � �,, , ���yi� �,� ��/i,��� ��/���//�: /�, � ���(���/�,� �,�; � 9��;%l�/%i%� y J 1%� ����f� � k��%��/i�;�rr„ ���?��j�, �! �// f ���� p ij������il � � �� ii i . I � ���,� i/i !,// �/� r , t�l�� ' i, yi 6. � �,�r�, �, i (V(� ,; wl,l r�, / / '�,W" ', '� �y . i��/�� ��r� �;, ;� �����i� li�� I�,! � �ii�, I1J� �`�1� allrr ia�Ai�l�� i/�i%/� � f ll y�y�1's, �� �vw' -1 f�� i%/P iiiPY'f„'i���'r��Ili�� /����� ( u ,, �� �1� �/%�;"%�//////��f�i���j%� , �r ,���, �����/%�,���,����;� � ���, a� � f'f /;� l,iai/D%��i�i%i�i,,;%i�J1��1�������, �„r,,,r , �%, .�ii �w�������w����� Phase 1 - Renovation of existing facility to create a free-ride zone based on the original build. o Updating of features to improve safety& sustainability o Installation of drainage including culverts, swales, and settling areas to prevent pooling and excessive erosion o Estimated 100 tons of native soil moved 0 3 0-40 Tons of aggregate for drainage systems o Design and construction of wooden take-offs and features to be installed Phase 2 Page � 4 - Design and installation of a natural surface pump track(See design concepts for examples) o Expansion of bike park area into adj acent park property o Small-scale clearing of land to create area for pump track o Access routes&trails to create pathway to pump track for users& equipment o Recommended installation of water source or storage capacity for use in construction& maintenance Phase 3 - Design and installation of a trail system that provides additional aspects of Mountain Bike recreation on the hill above the existing facilities o Utilize elevation and terrain of the park property to create a singletrack experience o Combination of hand-built and machine-built trail o Tie-in to the first two phases to create a seamless riding experience It is recommended that combination of these items be utilized to create a location that is Safe, Fun, and Sustainable. - Safe: The facility needs to adhere to industry standards &best practices to protect users from unnecessary harm. While threat of injury or death is an inherent risk of participating in the sport of mountain biking,minimizing risk, and resulting liability should be a priority for stakeholders. ■ Safer Design: Currently there are several features in the park that have mandatory gaps and airs—this is acceptable in certain situations on advanced sections of the facility, however most features installed should be `table-top' style,meaning that the middle of the jump is filled in to minimize risk of injury to ri ders. ■ Maintenance: Increased oversight of the facility will be needed to ensure cleanliness,notify users of features that are closed for service or rebuilding, and prevent unauthorized changes. Organizing volunteer days to keep the community involved is a great way to strengthen bonds between users and stakeholders. Storage facilities for tools and materials are also recommended to ensure site cleanliness. - Fun: The park should include features of progressive difficulty levels to ensure enj oyment by participants of all ages and ability levels. Size& cost limitations may place boundaries on the amount of features installed,however consideration should be taken in the design phase to maximize the range of offerings. - Sustainable: A broad term that applies to multiple facets of the proj ect. ■ Environmental Sustainability: Care must be taken during the design and planning phases to ensure that the desired result is achieved without unnecessary harm to the surrounding ecosystem. At a minimum Stormwater control, vegetation removal, and revegetation plans should be in place prior to construction. Local and state regulations may apply based on area classification and presence of sensitive areas. ■ Functional Sustainability: The facility must be designed With proper grade angles, drainage, and surface quality. Neglection of installation guidelines will result in rapid surface degradation and the inability to use the facility without an overburden of maintenance. Improper drainage can lead to pooling, erosion, and Page � 5 loss of grade angles. In addition, it is recommended that a maintenance plan be in place prior to installation. ■ Communal Sustainability: The most successful mountain bike parks& facilities have a large volunteer corp. and the guidance of one or more experienced builders. The symbiotic relationship between the stakeholders and users is most often successfully achieved by partnering with a local bike club, bike shop, or mountain-bike specific non-profit to organize volunteer days, maintenance schedules, and communicate the needs of users to stakeholders. Page � 6 Soil Anal sis y �: ��ao�P���_._...Nt�ac�dl�s��(�c�c��uty,�1�������.a���t� � � � �ro .� � � m � ..� a"� m� �1�i�� ���5d� �'1�t� 31�Ca530 3'ti�r7� �1�k"���k '�"Q'fr�� ���°i�m� a���`a�� � � � � � � � � � � . ., ,* * � � � � � � � � � � � � � � �� � � .� � � � � � � � � � � ;� � � � � � � �: � �, 4z���°s�'°�a � ° �s��2a'�°'� 39�1R� ��Ea��11 �9C"��k ����h :���� ��E�i1&� ��C� � . � ,� � p �:�:1�7��f pri��trx,i c�u� ���.a°,x���a�� ,� <.� � (� 2�...............................................� �C�..................................................................................................1.�° � m .-m ., � �����w:._.�.::.~~. : ____________:����C Q �7 "q�f3 � ��a�r�� �a�ro. P��°� �aru�� °�lu��n���.h�C E���: �r7����U w� ................................................................................................................................................................................................................................................................................................................................................................................................................. �Nla��Pmuit��m�a�n� �Ila�a VJm�t�I�rr�e A�c�r��ir�A�+�� P�er+c�nt�af AC�1 .......................................................................... ��� .................................................................................................................................................... 6��� I��r�rirro�,�c-lJrb�n land carr�pl�x, �?.2 2.���'� fJ�c��perc�nt slo��s 629� Canhc�n-�ha�rltc�n-WJrb�n I�rrd �1.2 2.7�l� c�ampl�x,3 ta 15 pe�c;ent slc,pes 631� Gh�rlta�n-Ur�,�n far��-�8crllis 4.3 58.��'/a c�ann�le�,3 ta 15 pe�c�nt �lop�s,r�a�ky �a5 U�'carther�ts,u�et sulastra�ucn 2.? 37.f1m/o Total�fc�r Area of Interest 7.4 1t�0.0°/a Page � 7 Conclusions from Soil Survey: - The area of concern related to the scope of this proj ect has multiple classifications that are relatively similar,however none are particularly restrictive or preventative for building activities. ■ In classification 655 (wet substratum) extra attention should be paid to drainage systems to ensure mitigation of groundwater flows - No sensitive areas,wetlands, or highly unfavorable classifications of soil appear. to exist within the scope of the areas in question,based on publicly available mapping resources. - Low to average annual rainfall and a moderately weak frost season mean decreased maintenance, less erosion, and increased tread stability. Environmental Categor�ies of consider�ation: - Wetland conservation ■ There are no delineated wetland boundaries within or proximal to the proj ect scope. Any seasonal/temporary pools or streams will be observed and, if necessary, avoided until drained or bridged and realigned. - Stormwater runoff and erosion control ■ Area of Scope boundaries exceed the baseline riparian buffer(50 ft) size surrounding any permanent or semi-permanent stream,brook, or waterway. ■ Urban landscaping and development exists between the park and any permanent or semi-permanent stream or brook, further reducing the risk of a detrimental stormwater discharge to any waters of the city. ■ Standard erosion control measures should be taken in order to minimize general soil loss and movement. - Wildlife impact and habitation ■ Typical wildlife considerations would include locating and preserving den sites (Fox, Bear, Coyote, etc.),presence of endangered species,predator sighting, or aviary habitat(elevated hawk& owl nests) ■ There are no of�cial records or common sightings of endangered species, seasonal breeding grounds, or pristine environments within the scope of the proj ect. ■ Wildlife habitation is fluid, and it is recommended to the contractor to be aware of how to spot dens, nests, or endangered species in order to prevent any future debilitation. - Observation of endangered or invasive species of Plantae ■ There are no publicly recorded endangered species of plant life within the proj ect boundary. Page � 8 Desi n Conce ts g 1� ,���y� ,ui � ; � � ,,,,, ;,,_�. , , ,; , � r, ., ; �� u t � � , y� �, � �,. rr; �`� 1' � ��� ,� �"; �; f r � �� I � l� 'I i����'i II��dll ��r ' �'���� ' i,� I����,,���,r�lq��,i��'��'�,��� G 1 `�` ���,;; ��, , �', � , Sc�eenshot f�om Powde�Ho�n LLC's design of the Keene Bike Pa�k in Keene, NH Municipal Bike parks typically contain the following Zones: Pump Track(All Skill Levels) Skills Training Zone(Beginner/Intermediate) Freeride Zone (Intermediate/Expert) These zones together meet the interests of large portions of modern riders, on many different types of bicycles. It is critical to offer zones for riders of ALL skill levels, from Beginner through Expert. While the focus of this park is to offer riders a fun place to practice their skills, there is an ever-growing number of expert riders in New England and around the globe that are interested in advanced-level riding. Page � 9 Pump Track i 6 ��" Wfhi � �v�,��p���,n�i�„ ' r,: ���,� f �r i����r�H r y � y�.��o�° i�, ���, � ���i hu�,�'p °�3, n ���"o� �I �U � ��� ,,o �' h� ��� N � J �°N' �i A pump track is a closed loop circuit °� � �� � � � h dr @ ��rr ,i"!�d I r'1�y;�, ��j �'; ��� ,o� l �rI ��Nu� �!' r f y Yi" ,,;7�7 '�'��M vl ��i i 5 installed on a level surface containing features �� N �� ��� �� �� �� � �. `� i � �l I � �� ti�„ , :l such as rollers,banked corners,table-tops, and � , ;; � n. start/rest areas. This type of zone is designed for � , , J, � , �� � , , ��, � u�� ���,�,�,��`'�.�,.� � j r � � � � ,, �� � short-travel bikes such as BMX,hardtail MTB, '`'����� ��� `��' �,� ��� �� � � / ,, �� ,, ' 'ud�Jf�tf�i� " �.�. f v / Jv /i �i�!'Ol�b r ia � , � � �y y��a/ P �i��ty r J ! ��"' /y � �"�"� ,,, .,,� :r�//(i�� i'n ii/�� �, l�/ �����V�u� ���� �d�h//�i/�� .,�/� , . . . . . �„ � ;" ;' : � �� � �� i �H�n4l and slopestyle bikes. The intention is for the rider x �;��,, ��,,� '�` ��'����, y,�,rD�r�-,�,; , , �f� ,,, , � J ; � ' � „ , � , Y � ° i,,, ,1�. (. � ' .� ' � f f��.. „��' 1 ' ��� � l�d .��'%��%�J���� �ul�.�. i��°vi:, f� 7�J�i�r f�� ,���. to um the rollers and corners to ain s eed and ,„ ;; , � � ',,f,;,,;���L,�y���,.,,, �,;7;� ,,, �„ � ,�,,,� �� :}I ,,�,,, .,;�,�,, � � � � � ��' p,��, ���� �, ,. �r ���'. �)Ll1� o, �/a„N�,.0 I, � carry momentum without pedaling. This creates an ���� o; ��,�'��°°��� ����,"�, � � ���,, ,r�,. �� �1��aj��r r�l���:��,�,�� . . . . . . . �'ii�,���r ''1j/%�'%� ��������/�r, V���"� , b „ exhilarating,yet non-intimidating experience that r� Y/ / P�' � ,- � ,,,�..&. .....��o�r�r iaii��iu�mmrr�/O/0//i'„ ,, � IIOX i �j9'��� uw,, Abinr r � � un �i . . . . �%/��I����1��� ,,. � � J ,""+ J °j�°i�oi1�, 107�� ������rr noum��, `dAX�N�rr�«O/OG'%�u�u� delivers an lncredible cardlo workout advances "` ' ° , Y;r��rs�W�, � �f% � . f/I�,/�''. � ,,; �l�u� ..✓�r M�im arnv .Y9iir i�d/�'r�+c�i� �u motor skllls and reaction time in all ages, and ;,��,��,�� �� � � �������t�,°, ,,,����e�,�,,;:s,,�����;����� �,,;,;;%;r„�,�,���,�' '; � � , , � develops fundamentals essential skills for all styles ��' � � , & z� , ;�,�„�� „ .g U 1J� ' , �� �'' �» ''j�1''��rry'/i�� of riding. ��" � " ��`� , , �� ., , �� , � � �y . , , � �. ��� i f � ," , , ry,� � l�S� l��� �Jb'���i,�ra..P Y�°f � �'` � 6f�� t�,,y r MI � �'" F 'u�.!� �, �n �i�i�w.��'��ti�r m�lr Wiwi�,mw�w ��4 �i� ���°d.yY y �'� � .,, .� ti r�ri ry +�� � ., r,�,�C� w.,� , �'� '� 7� ,��. � �` "� �4 �i . c /,, "x�,."y„y, �, . �arw' �.. u � � +�H �,.. � " � tl � aaw'� ° , � 1� � � '� .. „/✓�r� P � ��n,u ',,,' �;���,„,�:,ri� �,.,,..";'�""�"�r d.�w„�. � � .� ,.., .. '.� . N ur,���� . . .... .,F���ui�"� ,. „i��e ...,, .,r.,.�� ,; a'I�� �.d Toddler/Beginner Pump Track Characteristics: - 12-18"Rollers - 30-degree continuous banked corners - Simplified oval design with minimal variation - Separated from larger pump track to ensure comfortable environment for young children and�irst-time riders Intermediate/Expert Pump Track Characteristics: - 16-24"Rollers - 45 Degree and steeper banked corners containing rollers - Variations, doubles,tabletops, and wall rides - Designed to allow intermediate riders to challenge their skills and improve cornering, jumping, and pumping skills Pump Tracks can be constructed with several different material types. 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The features in this zone are designed to imitate those that the rider will find on the trail, in the pump track, or at other bike parks; the intent is to familiarize beginner riders with all different surface types and shapes. Rollers,rock gardens,wooden bridges, drops,table-tops, and banked corners are all included in this type of zone. ����� 1��� IH�i�N�� L��t��� ����'�1�'" '�i�t�t��NN '����Ih����'' '�i�����w��, �I��u���,G���I����,irl�,�r�� �Ir ��,�N ��,���.�� �w�����,�� ��°-�hR���.�� �����'�.�� �I��,�����al�����"IP'��I"�� �° ��.I�� ������.���� ������,�'�� ��,���.�� ��u���.�� �I��������I������I�,�w�'� ��p ���"�.�'' ��,���'��"� ��'��4�,�� ��,������ ������.�� , , , ���,,����,, ���o���,�������,�+���I��, �, � � � _...�I... ��i� p yi Ildl,���(�� ��"'.o- 1 �.ii .� � .... i ■ ,...�����' . .....l�...,�. � i� ����I� �+��GI�I�II� I��m IH�i�t�� L�im��N� '�i��h�'��`' �i��h��`' 'N�'i�tN���"� 1'�i��h'��"'' ,�p��i�C��cii�i��� '�"� 4�.�� ��,�w���w.�,� ��,+��:�I.�� °���,���.�w4 ��,�9�.�� �I�ef�I��rc��ut�I���r�r�.�r+��r����d ta��+��if��le�t c�r�i�lht�la���u�.� ��, �����a9�c�e�,i�a�P;�ti 9s�p��,� ������ �' � � . ..... .t�..... ...., �Yl��i,4.. . . .�.. �..i.. . .... ...� ,J-�y... .. .I.. �'� .. . . �� I��� II I� .. ��r w� I 4�uu IfR fry��74�1� ��I'V I�I OvivrlPo�������)V��`r�9dICd�M�'�'ll�i�IY i ii �i 1.... � �I,I'Ih�i , ,�tr�ll��t L.����� I��mr� H�i���� L�ir� �h '�'i�l�ll���� �i�l�ll���" ��r�u�l���IN���I��r��9����i� �" ��'.��"' ��N���.�� ��,�I���.�� ����ii���t L�����r�l����i� �' ll���' �1����.�� ��,����l� �����i�h��L����r�1� ���i� �,' ��.�' ����11�.�� ��,�I�,�.�� ��r���h� L� ��r�1�C���i� '�,' '��.�° �1�,�'��.�� ��11,���.�� r� ���l�l'lG//1����r��,_� ���/��"�,,,'�� ���;����ii�i���i� , �, f f ti,��r,�Gf�vi�,��„d i ' ��ir�r���W�!'iIG��Mq1i�q�i 'Y t ld������MY�pt �� ��L: �..,. l�'. �I � ��f ......I"...- ..-'�19�.... I . I� '" l�i� Features sourced from Progressive Bike RampsO LLC Page � 12 Freeride Zone „�... , .. . ..�� �,,,;,,ri r � ("%����//i�,,,�,,,,,�,Q,,,,:... .��j //.,�/�// ,�,.f � �,r . ,;,r„ .. , ... Y �a ,�D/DO��/O////�/G///�//////��/////O�1Aa�lIlUl1»I111»111111U1%r�l%u/���d��0�c%%�' �L/o� �%�l;�%�oc,,,, J c , � , , ,,,,u, , „ , r,, e „�,�-;, +./„VG�, ..,,� „ SH.�i;- ;�i/ ;� �r>��n.. Ir r /oaa�,�,,, ,��� /ii r<�i wn� i� , � , � �, „/1;� „ �,,,� �)llll/l111111111111�1,J1(1l��%, „ /i�!�//�%///,/��!i/%y��, r�' ty:l�f ,��„� � , i a , ,!,�i ,, ,� )�,1,111,IllllJ,�l1�111,l, ��,,,,,;�ii��io��� ,,� ' ,,� , � �� ���, i� �„ � ���,, �%�j���, ,,�, ��� ' ° ' � �o��ii�i r i,;;/,,, „�%/ �,� � ' �.,, � ' �r�i ��,� �!t/'�j� � %//%%������� 1 ( ���� , ��� i `ry�����n�p/��rj� ,0 �U� �,' I ° �,u; o . J "��1 iii i i° jri� /i � „, �k�, ',�,;% ` r� ��i�/�, ��°; � �� %� '�i� ��" � 1 ` f��Oi�/r�yi iii� %i i1 J!�(f/f � f /�/ '� �' `�r�✓ �a�., �r�' I��l��� �G f�. 10 i�r i � � i�r /"�i �1 i � %/�i'�„,,,",�k� �l/ % f( � �9� Gl i��,�f f ,.iiy��'�. �� �/�� vqFii„ �� >o i i'��, ' j ^� i� ,l, '��,M,', i , � �l ���� l'r .� JI� '� �(/G .,��,,,. �"u�, . �l r i �� r %', � ri ,s,� i�,�/i/," ,' � .�����; � `� �'� *;, !�fr ��l'/�fl�dq�s��,�Y,�u , �,^�!�m /'��., � "��'�" �G ;�,/� rf k�/��'�0Y �,r��y '�r� r � �//r�'fr�v � �;, I � ii.r;✓I ,�"����y�I� b , J , i 1 r, �1 I A� �� 9 � �.. ' „ J ,, �� 'r' r , , , o ,� " � ,.y „ �,lY.� � ,�. /�,v�� , ?�✓r'.�i`� "„ ,,,r� ,, ,,, ,. r Y� ,� n . r�, �P r N y ,. , ,- ,,,. r �� „ ;i i�i y,'/; � , r�N,� � , ,. r ' � ° � � ;v i , i r ' ����I�P� dAU1�l' ,� �y »(( �� fi ��, ' ��� �,��� �' '�' �� l���� r rlr�', � � �i.<,r m��2 J ' o � � l, ��r' , �j' � i. I I� �,�. , � � � �--�, q, ' ,�� �� y�, �d�f r o �F ���� �, � � �, �r ��x r o' ,�� � 1 ',��/nir, i /�� p ii � I i �� J'//g�,�„p, ,,,Y� °�fs f 1�I �r", . ' �,... ,. ,{ � ., , A � ., 'r '� �f ,. � , 'd � , �r �, . i�`, �/ iJ � I I' °i /,� �n, ` f � I l� j i i i � ��U��,�� ��..�� �"��'6��m�' ..�, � , i "i r�, �, �,, �i 'V. Freeride, Flow, or Jump Zones are often the main attraction of a bike park, where many intermediate and advanced riders will seek to hone their skills on advanced features such as jumps,table- tops, gaps, drops,hips, wall-rides, and bridges. In most cases these types of zones are what generate popular content and draw riders from far away. Well-built flow zones are often recognized world-wide, and there are examples of these that have garnered extraordinary exposure through the social media& YouTube channels of professional and well-known riders. VVhile there is increased amplitude in advanced riding features,the associated skill level of the participating riders means no real increase in risk. Page � 13 Desi n Recoynynendations g Based on the site survey & analysis, the following additional concepts are recommended 1. Access Routes ■ Current hiking trails exist to provide access for users on foot as well as mountain bike riders. It is recommended that the access trail be expanded to better accommodate all users, or a separate MTB-only access trail be installed. 2. Hub Areas ■ Bike Park&Trail Hub ■ Rules&Etiquette sign located here, along with maps and directional signage to inform& guide users to each zone ■ Serves as the main access point to reduce cross-traffic and unwanted merges ■ Parking/Access Hubs ■ Existing parking areas Will likely be sufficient to handle the volume of park users, with the highest strain on parking coming during special events or in conjunction with events happening nearby. Accessibility Parking - Parking is recommended to be at Diamond Middle School, a short walk or bike ride away from Kinneens Park Access - Access Trail leading to facilities should be suitable for mountain bikes, walkers, and have the potential to provide access for equipment related to construction purposes. Signage 1. Access Points: • Rules& Etiquette • Informational maps &directional signs • MTB only vs. Multi-use vs. Hike only explanation 2. On- Trail: • Trail/zone difficulty level • Intended user(MTB vs. Hike-only) • Caution&Warning (merge, exit, etc.) Page � 14 Cost � Timeline Projection� Design (all phases) $5,500 1-2 months Construction Phase 1 Renovation of Flight Yard $25-30,000 2-3 Weeks Phase 2 - Pump Track Installation $40-45,000 4 Weeks Phase 3 — Trail Network Cost and timeline based on design �Cost Proj ection is designed to give rough numbers for reference, not an official estimate. Statement of cost estimates is not an offer to perform work as described in this document. Page � 15 � /�, �%�/' %J/1'!//'//%%�.• �rt J/ ,-�%1���l�i r������f;if` �;� � �� , f. , f > , � ,, �;���i,i�i� '`�� �6 ` i� ���ii�i �j f�//jJ %��%9i��i/,; ////%/�//�',de/'O' ,�/i�ri����j�� l%��� t��� Sample Designs Powde�Ho�n LL C O � �ya: � ���,�,���u �,� , I �. � r� � �� _. ; �ry. mm_. o r� �,t. ����� ������l.�� �� � `�� � Page � 16 ExhibitA: Sayn le Const�uction Plan c& Sur ace T es p yp A. Site Clearing & Preparation First, the area is outlined and enclosed per OSHA regulations with signage, fencing (if necessary) and gates to ensure a safe and secure j ob site. Vegetation and surface organics are removed from the work area. Timber is either staged to mill or chipped and stacked for later use. Turf, surface organics, and loam are staged to be used in the landscaping process or exported for disposal. B. Design Layout Once the work area is prepared and compacted to the foundation level, the track dimensions and utility/drainage additions are located and marked. Any necessary erosion control measures are installed(silt fence, matting, hay booms, etc.). C. Drainage, Utilities, & Sub-base Material Staging & Sorting Imported aggregate is staged and moved as close as possible to the work area. If possible, any imported material is unloaded directly into the work area to minimize shuttling time. Aggregate generated on-site is processed as needed and staged as close as possible to final location. D. With the area surveyed and marked, excavation begins on the drainage system. Silt collection areas and pipes are installed with the necessary material, and all systems are measured to ensure proper slope and outflow distribution of storm water. Conduit, foundations, and bases of permanent structures are also excavated and installed (i.e. concrete bases for lights, footings for support structure, etc.). All riding areas are checked to ensure ground material stability, and if necessary are modified to meet structural requirements. E. Base Shaping First layer of track material is moved into position, compacted, and shaped in preparation for the surface material. Different types of riding surface will require different types of base material (see Asphalt Construction) F. Surface Application The high-quality surface material is deposited onto the pre shaped base. This material will be the final layer and the surface that is ridden on. This material can be either screened dirt, or asphalt depending on the design choice. This material is precision-shaped by a combination of machines and hand laborers, then compacted to a smooth and consistent finish. G. Landscaping & Finishing Page � 17 All non-riding areas are backfilled to specification in the design. Grade on the non-riding surface is brought up to match the grade of the riding surface to eliminate any sudden drops or inconsistencies that may cause difficulties if a rider mistakenly goes off-track. These non-riding areas are revegetated with grass or turf to eliminate erosion and create a sharp, detailed look Su� ace T es y� Dirt / Aggregate As implied,this method uses the native or imported material that has been screened clean of stone and other unwanted particles to create a homogeneous mix. Typically,mineral soil or a high clay content is desired to help sustain the �nal shape of the track. While easy to change and repair, dirt surfaces have the highest levels of required maintenance and typically need an annual overhaul. Untreated dirt is also the option with the lowest cost. Treated Earth This method uses the same material as option#1,but is treated with an organic, non-toxic solution to harden and increase the durability of the surface material. There are several different brands of solution that are made specifically for this purpose; "DirtGlue"brand solution was used in our construction of the Keene pump track with positive results. Asphalt Asphalt surfaces are the costliest,yet most sustainable option. Asphalt requires little to no maintenance for years after the original construction if applied properly. This surface type has been popularized in recent years by several global construction companies(i.e. Velosolutions). Using asphalt is highly recommended for its low maintenance levels,traction while riding, and clean�nished look. Prefabricated Prefabricated pump tracks can be made of precast concrete, or timber-framed with a hard composite molded surface. These options,while somewhat restrictive in design flexibility,provide a fantastic balance between maintenance/lifespan and cost. While less expensive than an asphalt hard surface track that allows full design customization with a hard surface,prefabricated pump tracks are leaps and bounds more durable than earthen surfaces and require very little maintenance. Ease of installation is also a plus. Page � 18 � � � � � � � � ' q� r Page � 19 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Collective Bargaining Agreement - Lexington Crossing Guards PRE E TER• ITEM S N . NUMBER: Jim Malloy, Town Manager I.6 S UMMARY: Category:Decision-Making T he B o ard will b e reviewing the p ro p o s ed s ettlement and M O U during an exe c utive s e s s io n and the To wn Manager will provide an update during the meeting on the terms of the agreement. SUGGESTED MOTION: Move that the Board approves the MOU as negotiated between the Town of Lexington and S EIU Local 888 Lexington Crossing Guards as negotiated and included in the draft MOU approved by the S elect Board and authorizing the Town Manager to execute any contracts related thereto. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 1/9/2023 8:15pm