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HomeMy WebLinkAbout2022-12-19 SB Packet - Released SELECT BOARD MEETING Monday, December 19, 2022 C onducted by Remote P articipation* 6:30 PM AGENDA PUBLIC COMMENTS P ub lic c o mments are allo we d fo r up to 10 minute s at the b eginning o f e ac h me eting. E ac h s p eaker is limited to 2 minute s fo r c o mment. M emb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif'ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 4 5 8 0 if they wis h to s p eak during p ub lic c o mment to as s is t the C hair in managing me eting time s. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports TOWN MANAGER REPORT 1. Town Manager Weekly Update CONSENT AGENDA 1. Application: One-Day Liquor Licenses - Spectacle Management, Inc., 1605 Massachusetts Avenue • Handel& Haydn S ociety • The Moody Blues' John Lodge Performs Days of Future Passed 2. Battle Green Use/Walk Request- lOth Annual Martin Luther King Jr. (MLK) Day o f S ervic e 3. Approve S elect Board Meeting Minutes • November 2, 2022 • November 7, 2022 • November 14, 2022 • November 28, 2022 4. 2023 C las s I I Lic ens e R enewals C LAS S II Lexington Auto C enter, Inc. - 1095 Mas s achus etts Avenue Lexington Auto S ervic e, Inc. - 39 Bedford S treet 5. 202 3 C o mmo n Vic tualler L ic ens e R enewals COMMON VICTUALLER Akame Nigiri and S ake - 1707 Mas s achus etts Avenue #2 Alexander's P izza- 180 Bedford S treet B eijing C hines e Dining- 1709 Mas s achus etts Avenue C lay O ven Indian R estaurant- 1666 Mas s achus etts Avenue C o C o F resh Tea and Juic e- 1764 Mas s achus etts Avenue Dunkin Donuts - 10 Woburn S treet Dunkin D o nuts - 141 Mas s ac hus etts Avenue Dunkin Donuts - 277 Bedford Street Dunkin Donuts - 323 Marrett Road Inn at Hastings Park- 2013-2027 Massachusetts Avenue Ixtapa C antina- 177 Mas sachusetts Avenue Lexington Golf Club - 55 Hill Street 6. 2023 Entertainment Lic ens e R enewals ENTERTAINMENT B eijing C hines e D ining- 1709 Mas s ac hus etts Avenue Clay Oven Indian Restaurant- 1666 Massachusetts Avenue Inn at Hastings Park- 2013-2027 Massachusetts Avenue 7. 2023 Innho lder Lic ens e R enewal INNHOLDER Inn at Hastings Park- 2013-2027 Massachusetts Avenue 8. 2023 Liquor License Renewals ALL AL C O HO L/RE S TAURAN T S B eijing C uis ine - 1709 Mas s ac hus etts Avenue C lay O ven Indian R estaurant- 1666 Mas s achus etts Avenue il C as ale - 1727 Mas s ac hus etts Avenue Ixtapa Cantina- 177 Massachusetts Avenue Royal India Bistro - 7 Meriam S treet Via Lago - 1845 Mas s ac hus etts Avenue ALLALCOHOL/INNHOLDER Aloft Hotel- 727 Marrett Road—A Element Hotel- 727 Marrett Road— B Inn at Hastings Park- 2013-2027 Massachusetts Avenue WINE/MALT Akame Nigiri and S ake- 1707 Mas s achus etts Avenue#2 F iorellas - 25 Waltham S treet Mario s - 173 3 Mas s ac hus etts Avenue Upper Crust-41 Waltham Street CLUBS Knights o f C o lumbus - 177 B edford S treet VFW -2 Hayes Lane ITEMS FOR INDIVIDUAL CONSIDERATION 1. L exingto n C itizens' Ac ad emy G raduatio n 6:40p m 2. Review Draft Article List for 2023 Annual Town Meeting 7:OOpm 3. Review and Approve Transportation S afety Group Recommendations for 7:l Opm Amendments to §192 Traffic Rules and O rders • §192-53(D) (2) Obedience to Traffic Control Signals - Red o No Right on Red for Massachusetts Avenue and Maple Street Intersection • §192-69 Twenty-Mile-Per-Hour School Zones 0 20 MPH School Zone on Concord Avenue for the Cotting School • �192-10 S chedule 7 Traffic S igns and S ignals o Stop Sign on Alcott Road at Thoreau Road o S top S ign on Wood S treet at Hartwell Avenue o S top S ign on S tedman Road at Allen S treet 4. Discuss Inviting Public Back Into the S elect Board Meeting Room 7:30pm 5. R eview and Ap p ro ve Tre e R emo val N ear Minuteman B ikeway and L exingto n 7:40p m P o lic e S tatio n 6. Up d ate o n P o s s ib le M o nument fo r the 2 5 Oth Annivers ary o f the B attle o f L exingto n 8:OOp m 7. R eview and Ap p ro ve P arking Enfo rc ement in L exingto n C enter 8:15p m 8. R eview and Ap p ro ve S id ewalk R entals to R e s taurants in L exingto n C enter 8:2 Sp m 9. Review and Approve Ad Hoc Transportation Committee Charge 8:35pm ADJOURN 1. Anticipated Adjournment B:SOpm T he S elec t B o ard meeting p ac ket is typ ic ally availab le at leas t o ne b us ine s s day in advanc e o f the meeting:http s://lexingto n.no vus agenda.c o m/agendap ub lic/ Membe�s of the public can view the meetz'ng f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://us06web.zoom.us/j/87147048122?pwd=OXRTaVhO ZTF 6S k1S WF MwYU 1 MaDNZQ T09 iP ho ne o ne-tap: +16469313 860„87147048122# U S +19294362866„87147048122# US (New York) Telephone: +1 646 931 3 860 U S +1 929 436 2866 US (New York) +1 301 715 8592 US (Washington DC) +1 309 205 3325 US +1 312 626 6799 US (Chicago) Webinar ID: 871 4704 8122 Passcode: 392235 *An Act Relative to Extending C ertain S tate of Emergency Ac c o mo datio ns:http s://www.mas s.go v/the-o p en-meeting-law The next regularly scheduled meeting of the S elect Board will be held on Monday, January 9, 2023 at 6:30pm via remote participation. Hea�ing Assistance Devices Available on Request ��� All agenda time and the o�de�of items a�e approximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Select Board Member Concerns and Liaison Reports PRE E TER• ITEM S N . NUMBER: S elect Board Members LR.1 S UMMARY: Please see the attached Select Board Member Concerns and Liaison Reports for the December 19, 2022 me eting. Und er this item, S e lec t B o ard M emb ers c an als o c o mment o n any ad d itio nal p o ints, rep o rts and concerns. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 ATTACHMENTS: Description Type � ��:n���.n�c,��.�����c����'�������:����m��������.�....,���������������������,,,,,���.nc�����11����,�����,���,�, .���G����:��� ����:������� Select Board Concerns and Liaison Reports— December 19, 2022 Jill Hai: Minuteman Advisory Group on Interlocal Coordination (MAGIC) • The December MAGIC meeting focused on progress in the DEI field. Bedford, as one of the six communities chosen to participate in the MAPC Racial Equity Municipal Action Plan (REMAP) program, shared their experiences and learnings. One discussion point was that asking members of the public to identify themselves by street address can be uncomfortable or disenfranchising. Ms. Shah, our DEI officer was also in attendance. I will review the Board's other practices, seeking her input and come back with recommendations for the Board to consider. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town Manager Weekly Update PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager TM.1 S UMMARY: Attached please find the weekly updates for: • 12/9/22 • 12/16/22 SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 ATTACHMENTS: Description Type � .���„�����..��A�����.��;�:�,���"�,"�, C������° IC��Fl����:� � .�.�^�.���������:�����G�����„���„�� �:������„ IC�.����ai�� I ���'���"� �� � � ��r ,' �� . ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: December 9, 2022 RE: Weekly Update The following is an update of activities for the week ending December 9, 2022: Various Administrative Issues: • Downtown"cafes"—I attended the Center Committee meeting and they voted unanimously to recommend establishing new rates and performance standards (that will be included in the application related to keeping areas clean and keeping a minimal width of walkways, both of which have not been an issue) as I presented to them (see below). We contacted approximately 15 area towns and found that many do not have outdoor cafes, but those that do had the following fees: o Cambridge charges $750 for patios on public ways (sidewalks) + $750 on their alcohol license fees if they serve alcohol. o Somerville charges a $200 application fee + $100 per seat in the public way. o Needham charges a $100 application fee for sidewalk cafes and $250 for parking spaces. o Arlington charges a $50 fee. o Waltham, Burlington, Bedford and Danvers do not charge a fee. o The remaining communities did not have outdoor dining. To remind the Board, Lexington charged Peets $465 for 6 outdoor seats on sidewalks ($78 per seat) and Bertucci's $3,900 for 40 seats ($98 per seat). Given the above charges, only Somerville had similar charges. For the Center Committee meeting, I indicated that I would be recommending to the Select Board that we establish new rates that would be (per year and not per seat): Up to 10 outdoor seats on public sidewalks $100 per year Over 10 seats on public sidewalks $250 per year $3,750 for the parklet once we have acquired a new parklet The parklet fee is based on the estimated cost of$75,000 (approved by the Board to use ARPA funds) divided by a 20-year lifespan (which may be longer than the actual lifespan will be). This will be on the 12/19/22 agenda for the Board's consideration. 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 • Re-establishing parking enforcement—The Center Committee took this item up as well and voted unanimously to recommend that the Town return to parking enforcement as was in place pre- pandemic as of 2/1/23 (when new permits are issued). We would ensure that Sean Dugan put information out in all the normal channels and for the week before we would seek to have the electronic sign boards are posted at entrances to the Center indicating that Parking Enforcement starts 2/1/23. The Parking Management Group will also be taking this up for a few other issues related to where free parking is located and will also be making a recommendation on that aspect of this, although this doesn't necessarily need to be done prior to the Select Board considering re- establishing parking enforcement. This matter will also be on the Select Board agenda for 12/19/22. • To better inform staff, the public and the Select Board, a new addition to the weekly update is the attached agenda tracker which shows everything we have scheduled for upcoming Select Board meetings, the planned dates, amount of time on the agenda, a brief summary and who will be pre s enting. • Attached please find an edited/updated version of the Ad Hoc Transportation Cornmittee for the Select Board's consideration with comments from the Select Board's 12-5-22 meeting incorporated. Land Use Health and Development: • 12 Hartwell Ave. —The Planning Board approved an application from Greatland Realty Partners for a new six-story lab building with first floor retail (a total of 272,800 SF) and a rear parking garage on December 7. The proposal will include solar on the parking garage. This proj ect will create additional new jobs and increase the property taxes at this property(which will be deposited into the Capital Stabilization Fund). The property owner will be a member of the 128 Business Council Shuttle and the owners will be contributing over a million dollars into the transportation management overlay district fund. • 0 Cambridge St./Concord Turnpike (Tracer Lane Solar Proj ect)—Proposal from a property owner for a large-scale ground mounted solar array on an undeveloped property adj acent to the Rte. 2 and I-95 abutting a Waltham neighborhood. The public hearing was opened on December 7. The proposed proj ect will remove over 800 trees. Lexington staff, board members and abutters have raised concerns about fire safety access to this property and impacts to public health. Solar is an allowed/protected use under state law, limiting the Planning Board' authority to reasonably regulate to protect the public health, safety and welfare. The Planning Board heard significant opposition from Waltham neighbors and Cambridge. The public hearing was continued to Wednesday, February 15 at 6:00 pm (on Zoom). The Applicant was told to revise the plans and move the panels and equipment further from the residential properties and improve access for any emergency response. • Zoning Amendments—The Planning Board will be requesting the following zoning amendment articles be considered the 2023 Annual Town Meeting Warrant: o Create new Overlay Zoning District and Zoning Map Amendments to comply with MBTA Community Requirements o Modify Site Plan Review Timeframes o Add provisions to establish a process for minor modifications by the Board of Appeals and Planning Board for proj ects that have already received approval o Extend Central Business District by re-zoning parcels are currently used in a manner consistent with the surrounding CB zoning. o Technical corrections to correct any errors or inconsistencies o MBTA Communities Zoning—The Planning Board is continuing to hold public work sessions while they are preparing a zoning amendment proposal for Annual Town Meeting. They will have a meeting on Wednesda�, December 14 at 6:00�m on Zoom. This meeting is dedicated to reviewing the locations to be in a new overlay district and review a first draft zoning proposal to bring to Town Meeting. They will meet again on December 21 and January 4 where they will continue to have public work sessions on their regular meeting agendas. The public is encouraged to attend to listen and will have an opportunity to comment. Presently, the Board is holding public work sessions to come up with a proposal. Once a zoning proposal is further developed more community meetings and public hearings will begin in 2023. Public Works: • In regard to the Stormwater Management Enterprise Fund proposal, the following is an update from the Public Works Department: o The DPW cannot finalize the rate structure until the Select Board decides on the municipal property billing issue. We will need a decision from the Select Board on January 9th to finalize the rate structure. o Staff and the consultant will schedule a series of public forums after the meeting on January 9th. We believe it is important for residents to know their specific estimated fee, not a range of fees. o The web parcel viewer is being finalized and should be available after the first of the year. This will only provide a range of fees until the Select Board makes the determination on the municipal property issue and we finalize the rate structure. o The DP`1V Director will be reaching out to arrange one:one meetings with the Select Board members the week of January 2nd to discuss questions before the January 9th meeting. Human Services: • On Apri130, Human Services along with Recreation and Community Programs had an intergenerational kick-off event at the Lexington Track for the Walk MA Challenge which was facilitated by Massachusetts Councils on Aging. Walk Massachusetts is a community-wide walking challenge that ran May 1 - October 31, 2022 and was open to community members age five and older. All walkers who registered in Lexington competed for the community prize. There were also predetermined individual challenges that were based on distance or frequency that participants could choose from. Individuals completing a challenge earned raffle prize entries for themselves and their local Council on Aging. Prizes included gift cards and monetary awards. Lexington placed 2nd in the challenge and earned $500 to put towards programming. Lexington had 149 people sign up for the challenge, more than any other town. Of those, 106 reported walking; and of those, 70 completed their challenge. Our team walked more than 13,600 miles and cumulatively totaled 9,926 days. The highest challenge was 361 miles, and we had 30 people beat that. Of those 30, 18 walked more than 500 miles, and 5 of them walked more than 1,000!! @ Congratu ations to our wlnners! ,,,,,,,,,,,,��, � � �������� ��� ������� � �.��_ �� �� �� ��__� �..... �� �,,,,,, � � � ��,,,,,, �� � ������ .......................................................................................................................................................................................................................................................................... Recreation: P�og�arns �Se�vices • The;;,,,,,,;,,,, ���,,,,,,� � .�� �.� � is available and registration is now open Staff • Tom Romano, Youth & Family Coordinator completed his second year of a two-year program designed to develop management and supervisory skills. Supervisor's Management School is a partnership between the National Recreation& Park Association, the National Training Center at Oglebay and North Carolina State University. It provides park and recreation professionals with the necessary tools to improve their ability to impact the day-to-day activities of their organization and provides a strong understanding of the principles of managing people and supporting co- workers and supervisors. We are eager to see how Tom applies his training and best practices to the future growth of the Department. Congratulations Tom! Facilities • The Center Recreation Complex & Lincoln Park seasonal restrooms are now closed for the year and have been winterized for the winter season. • The Pine Meadows Golf Course is now closed for the season • The Annual American Sports Builders Association Conference was held earlier this month in Palm Springs, California. The Center Recreation Complex was awarded The Track& Field Silver Award in Recognition of Excellence in Design and Construction.; Designer: Activitas, Inc. This is a great national recognition for Lexington and the Community for its continued support, dedication and investment in the Town's Parks infrastructure. ` � �I I 1 / I f I, � � ��' ,'r; � l ,� � y r � ? � � � r �'` f I�' i , ,, r „Y �/S �,,�oiii��iii� mr,r�,�,,,,j,,,; ffll S � ;' �, �<� i o%'-y/oio ii iomvi/� 11J1,i;9 iil% 1/ (i 61,J �IJ �Jf�� � i ;, ,ri� .:oi aiaD f, /„/'//0,„ /�)))),��// 1�, �, � „ �f�«�,ii� /// Di i„/ 1,, /��,,. / � Ji� „ � ni i„ i � �,/%/ �/.%... //�.. ��i f �, l „ � �, �, �/ /,, /,y,,/ ,/,l�!. ��'�/// �f, � � � � ���iJ✓ ,.ii / /�%/i�,, �, ,,, / / ,� , , � � ,ii, , / / ,�/„ e ,.. � ir i � /��,,. �, r�� / � i � � � i l/ /�,, � �/� i� �u l f � � 1 � I i r fi /./ t f,. � � „ i r Il 111/,% I /f, �� „ � l i � U � / � , /� , l / �/ / � f , � r I % � _ /, � i; , / / , //� � � � � � /� i , � /1 � ,�i,���,,,����� , t � � / � s, i , 1 �/ 1� , �,,,����� � � , � � � , „/�/ fl,, , � , r r 1 1 . � / „ , f / f / ��1,/1�i�������,//,//.�, � r 1 ��i 11�� ,.�l%, oJO, /;,,, i �� ��i ��Nlr���Gfrl����,;r�//���rr'� l� r%,r �( Y �( ��I�r�11 J1 1 r� J��r��,�/���i����rli�„������,�fl��//,r�i����,r ll,qi :,.. . t; , ,���,,,1,� �� ,�11�����>>1111�1�J��1���,�"������������U��� .m� �m � ,�;, ,. � � �m � t�, ,,,, �� �� � � � � � � ��, , �1 �1 �1 � �� Ca C6 Ca O � � � �� � O O O U '� '� '� c� U U U � � � � � � ' � � � � � � s � � � � e � � � � � � � s� � � � � � e e � ' "� � � �+ �J � C� � � � � � �3 � g� � � O 4� � � � s� � � L1J t�J � s� — � � � � � � �, �" � � � °� � �' — � � s � ' ' ' ' � � � � � � ' ' ' ' pC C\I C�1 C'�I �! . e Q �, � ,� � . . . . . . . � 0 . . , . . . � � , . . � . � c� � c� � '� � � . 0 . . , �� �� � � � � � �� � � � � � , �1 �1 �1 �1 �1 �� C6 Ca Ca Ca ('6 � � � � � � � � � � � � � � O O O O O � �� �� �� �� �� � �U �U �U �U �U � � � � � � 0 � � � � ,� ° e� � d� O ' ' ' ' ' ' � � � � � � � ' ' ' ' ' ' pC �3 �7 �3 C53 �3 �3 . . . . . . � •— Q� � � � � � � � � . . . . . . . . �� �� � � � �� � � � , �1 �1 �1 �� C6 Ca Ca � � � O O O .� .� .� N N N � � � � ' e � � � � � � �� � � � m� � � � � � � � � � � � � � � � � � � � � �„ — � C� CI� � s � ' ' ' � � a� � ' ' ' . . . . . . . , . �� �� � � � � � � � � , �1 �1 �1 �1 �� � Ca CO Ca C6 '� � � � � � � � � � O O O O O � �� �� �� �� '— �U �U �U �U � � � � ' � � � � � � � � � � � � � � � � � � '� — � � � � � � � � � � � � � � � C� C�3 � � � � ' ' ' ' ' � � � a� a� � ' ' ' ' ' . . . . . . . , . . . , . . �� �� � � r '� �� � G � ' � .� �U N � � � }' pp v O +-+ +� c� `� � �— � � +, +�-+ Q � 0 � .� � � � � � i � � � � � v � � , .� � � � � O � � � � � � � � � '� � _ � � � � caj � � a�.., � � � +-� � � ~ � ,� � � � � � � � � � +� � � al � O +-+ � � � Q � � (a � � � � � m 0 � +� � � � }, .� � � � � � � � � � � � 0 ,O O .�, �C � Q � � � � � _ � � � � � � O cn .� � � •� � � � � � � `~ � � U � �' � � � >' � ca ca � � � � O � � ''� C) N � � N � — � }' � � � � "� � t� s� � � � C�0 f� v O v � •� � � N N +-+ Q � f!� � ��,� � � � p 0 0 � � p O > � O � .� O Q . � m � +-+ ao � � U +-+ V ca � � � � � ca ' � � � ' ' e( � C� � � � � � . . . . . . . �C w 0 , J 0 � 2 � W V � a J � �� �� r �� ' ' . . . �� �� �� r �� ' 1 1 1 . . . . a � �-_� �--� � m � � � .� ' G �� �� �� , � � �� � � .� .� � � � � , e' e � �,7 �,3 ' � � � � q,� Cl7 � �I3 "p� � � �� � � � "�"� � � � � � p � e�,7 �e� , �C ' ' � � � 3 � � � � ' O +� ca � � � � � V � � '�C � '� � ' � � c� � ' 0� �,3 U .� � � � Q � �, � � J � ' � 0 G� � � N a-+ � .� ' Q c6 ' . .� �--+ L � � � � N � N cn � p � ' Li� � � N � Q � � � � � � � � � � � N � � � � � � Z � � � N C� ,� ' U � � �c� � ca ca � � � � � � �aC � a � � � � � ; � � ' � � �� � � � � � � � � � � ca � �� �� � � , � �� � � _ — � 0 .� �U N � � O � ' � G� •— +� � � � � � � � � � . � ca c � . .� � � � 0 � 0 � .� � 0 � � � c 0 .� ^ N +� � � .� � � � � � � � � � i � ._ � L1J � _! '� C� � � ' � � a � � a�a C) � � � � d3 s � � � � � O � � � r!' � � 1 a� �} e tl„2 � CC$ � � � � ' �� �� �� 1 �� 1 1 , ' 1 ■ . ■ . ■ ■ . . ■ . � � . ■ ' . � ■ ■ � . . � . � ' . . � . � . � ■ . .� a � � � � .= � � �--+ (� � � � '= � � n +-+ }' � � O � � V V �� �� , �� � � — � � � — � � ,� � � � � � � � � � � � � � � � � e� � � � � � � QJ tJJ � (t� � � � � � � � � � "c� � � � e � e 6� I ,� - ■ ■ ■ e � +� � � � '� � � ' � � � � w � � o a� � � w �`� �� � > � � � � i..� 0 �� �� , �� �� � . . . . , . . , . . � . . � Q Q � � e Ca oZS N � � � � � � � Q � � � � � � � J � � � > U �� �� , �� �� ' . . . . . : . . . . � . � . . . . � . . � � . . . . . � . � � s � �--+ � � U � J � � O � �� �� �� �� , � , s � s , � . � �� � � C17 � � � �J � � ,� � � � � � � � d . . � � � C � � � � �-_� N N � � � (a O m � N � N � � I� � > O Q � Q Q AD HOC TRANSPORTATION COMMITTEE Members: 7 Members to include: (1) member of the Transportation Advisory Committee; (1) member of the Senior Community; the Assistant Town Manager for Finance (or their designee); (1) member of the Economic Development Advisory Committee; (1) business representative; (1) member of the School Committee (or their designee); and the Human Services Director (or their designee) as well as Liaisons from the Select Board, Appropriations Committee and Capital Expenditures Committee. Appointed by: Select Board Assigned Staff: Transportation Services Manager Length of Term: One Year Meeting Times: As determined by the Committee Description: The Ad Hoc Transportation Committee will evaluate the Lexpress bus service to review: • Lexpress, MBTA and other shuttle bus routes and passenger volumes • View the cost per passenger for Lexpress in relation to other local, regional and national cost per passenger standards • Review what needs are being met and whether there are needs that are not being met(businesses, students, seniors, etc.) • Review bus routes/times in which Lexpress buses are running routes with no passengers • Review fares and recommend a new fare structure • Review contracted services vs. in-house service • Provide a recommendation on whether the service should continue, if so,the structure of Lexpress,what routes should be and what rate fares should be set at in the future Mission: To provide a recommendation to the Select Board no later than December 15, 2023 on the future of the Lexpress bus service in time to be incorporated into the FY25 budget. At least two public hearings; one to obtain input and a second to obtain feedback on the recommendations. It is intended that this Ad Hoc Committee will be disbanded in December 2023. Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required bytheConflictof Intereststatute. Further,tocontinuetoserveontheCommittee,the member must acknowledge every two years completion of the on-line training requirement. I ���'���"� �� � � ��r ,' �� . ��� ���- � Town o L exin ton ��, �� , g �u. �� �� ��'� ���� �� ��. � �r �°° �� Town Manager's Office �� �� �� ,�� � �� � ��� �,�,�W ��� ��� �. �«�"�����u� ��� �.��",����:��a_"���.��,�,'`�"' James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: December 16, 2022 RE: Weekly Update The following is an update of activities for the week ending December 16, 2022: Various Administrative Issues: • Its with regret that we accepted Casey Hagerty's resignation this week as she's moves into a new position as the Economic Development Manager with the City of Woburn. Casey's worked for the Town for 7 years, starting a Department Assistant out of college and most recently as the Economic Development Coordinator. Casey will be missed, but we wish her well in her new position! • Attached please find the agenda tracker as of 12/15/22 for agenda items through January 2023. • Attached is the participatory budgeting update with cost estimates (most are completed). This is on the January 9, 2023 and the staff that were involved will be asked to attend to respond to any questions the Board may have. There are some that the cost could be different if the proj ect were done on town-owned land (i.e. the dog park) as opposed to purchasing land, but then a parcel would need to be identified. • The tax rate was certified by the Department of Revenue. Rates approved at $13.00 per $1,000 for Residential and $25.72 per $1,000 for Commercial, Industrial and Personal Property. Land Use Health and Development: • Multi-Family Housin� for MBTA Communities —The Planning Board has been holding public work sessions at their regularly scheduled meetings to develop a zoning bylaw and districts that will permit multi-family housing to comply with new state zoning requirements. The Planning Board has been focused on specific areas to include in the district and will meet next on Wednesday, December 21 at 6:00 pm on Zoom to begin discussing the specific zoning requirements. The Board held a community workshop in October that kicked off this effort and public input is taken at each meeting. The Planning Board is submitting a zoning amendment article for Annual Town Meeting to comply with the new law and state guidelines. Public input is welcome and encouraged at their work sessions on December 21 and January 4. • The Planning Board has requested the following six zoning articles be included on the Annual Town Meeting Warrant: 1625 MAS SACHUSETTS AVENUE•LEXINGTON,MAS SACHUSETTS 02420 o Village Overlay District o Supplemental Inclusionary Zoning Requirement for Village Overlay District o Amend Zoning Map— Central Business District o Modify Action Deadline for Maj or Site Plan Review o Add Provisions for Minor Modifications to Approved Permits o Technical Corrections • Liberty Ride & Visitors Center Revolvin e, Funds —During budget discussions, we indicated that we were considering merging the two revolving funds into one. A short history is that the Liberty Ride tour started in 2002 and the Visitors center was set up as a Town Operation in 2015 (the Chamber of Commerce handled the operations of the VC till then). The operations were handled by separate entities before 2015 and they were merged under the LUHD Department under the Economic Development Office as two separate Revolving Funds. The reason was that Liberty Ride was more geared towards the tour services/guides and the Visitors Center was dependent on the purchase and sale of inerchandise. These two operations had different revenue sources and focus of operations. Initially, both had different administrative staff and accounts the funds were separate but now have been under the same administrative staff for several years, it would be much more streamlined to have both revolving funds merged into one account now. • The Taste of Lexington was a successful event. Below are the pictures from Taste of Lexington. There were 300-plus visitors at the Visitors Center that evening. , .� � m� � �� � , � , ����„ ,,���1� � ��� , �1 � � � � � �� ������� � �, ,,, ,I � �,,� � "� r�u� � �-' , , 'i�" "" � ;a,p, ,,, �, �,�, , � fl ,�� � ,a �� � , �� � � y� � ��/i ` �� � ,,f r � ;j�� '�r J� . 1� � i�. 4f�// �� I/ ���/V , , �� ,I , , �� I!V), • The Consul General of France visited LHS and the Visitors Center to discuss culture and art. �� ,,;,, ,� � � /�� ���,r„ �r,���''��� i,, 1 Y:�''�' f � ' J'il'I�",����fi'� '� j, � �� �� i/dP�f;'%i�✓�ii✓� �r�'��p�o"� ��� �i j �� i �r�m�V���,���aii,i pl�r�i,�r>>�d� / i �f i I ii r � I a�� ff��ii�ri�/�11�ak"n��r��!'r"r'v i/a/�1 l/��,Y�i;�' �//ii% %;`%I 1 ��,/,r ilil���,iH�.,IA� f��//iaa,�/iv1i�����i�11 �1lyl'�%�,��1 !� �i,�;�. , „ � ���� f �( ) u ; ,,� , '%�����'»�r���l�`�'' ��'������' � �, i„ �� / ,ti�,,r� ; . , ���;, , ��R« ��� � ` � ��;� �' ; ' � 'I'�� % ;�� p' �; ,,, r '; ,, ��� �% �, r� //, ,�����,,�,�;�i _ ;, " a �n�'�' '' � � �i� "l���m IIIIII �j J' �!; i'' ;�! �;�����; i'' i f/�; ��,,j//'%,�I � ��%%j; �l I I°I' ; ,�, ��°'�1N ' f Police: Captain Christopher Barry and Sergeant David Bresnihan recently completed a community workshop created and taught by volunteers from LICA and the LHRC. Dismantling Racism In Our Town (DRIOT) is a seven-week learning j ourney offered by and for those who live, work, study and/or worship in Lexington or nearby towns. It is designed to strengthen our personal and collective awareness of anti-Black racism and its consequences; and to commit together to undo and repair the legacies of racism and white supremacy in ourselves and our communities. Lieutenant Detective Colleen Dunbar was recently the guest speaker at the Lexington Chamber of Commerce, Women in Business Series. She was asked to speak to her experiences as a female in a male dominated field. . . / ; / r v� - y i u i � ���x - ��- The IVl��dy�lu��' J�hr� L�dge P�rf�rrr�� ��y� c�f Future ��s�ed ���u��t to lJs� ��ttl� �re�r� ar�d �c�rti�n c�f IVI�����hu��tt�Av�fc�r �Oth�►r�r�u�l All�r�ir� 19-��c-22 0 Luth�r Kir�g C}�y�f S�rvi�� lJr�ity UValk 11/2/2022, 11/7/2022, 11/14/2022, �►��rr�v� ��I��t �o�rd IVl��tir�g IVlir�ut��s 19-���-22 0 11/2�/2022 ��/; Er�t�rtair�r�er�t; �I��s II; 2023 Ar�r�u�l Li��n�� ��r���rr�l�x5 �a�t�g�ri�s 19-C}e�-22 0 Ir�nhold�r; Li u�r a . . . _ _ . . _ _ � 6 . . � s . e _ _ , . e � ; s . . . . . . , . . . . s s s / / ��vi��nr Parkir°ig E�for��rr��nt ir� L�xir�gt�r� _ _ �r� re-�st�bli�hir� arkir� ��nt�r 19 ��c 22 10 g p g er�f�rcerr��r�t in tl�� ��r�ters • • • _ _ . . . _ _ / / 1 � � � � � ro��ing u�rd IVeg�ti�ti�n x��utive ���i�n 9-J�r�-23 15 ���rd IV�g�tia�ti�r�s to d�t�s �or�nrinc�r� �/ictuall�r Li��ns�`�►pplic�ti�r� -T�e I��w C\/�pplica�ti�n (Zoning - �K; �/ir�t�g� T�� ancl ��k� ��►rn�any LL�, 21 IVluzzey 9-Jan-23 0 �uildir�g - �K; H��Ith - r��ed �tr��t ir��pe�ti�r� for F��d E�ts P�rnnit} �V�vv�i/�ppli��ti�r� (r��vv�vvr�er PLACEHOLDER-�orrfrr�c�n 1li�tu�ll�r Li��r��� t�kir�g over�xistir�g r��t�ur�r�t v,rith � Ap�li��ti�r� -T�ip�i ��urrr��� LL� d/b/a� Tai��i 9-J�r�-23 0 11/9 cic��ing dat�-- r���cl �ppr�v�d �ourrr���, 211 IVI���a��f�u�etts Av�r�ue f��d �lan applic�ti�r�; vari�nc� �nri�f°� ��H} L�te r�n�w�ls n�t r���iv�d �� �f A�r�ual Lic�nse ��new�l� 9-Jar�-23 0 12/13 Bob Cunha and he would potentially like to get on the Select Board's agenda for the 5% retirement COLA on December 19th. Carolyn has been PLACEHOLDER-5�/� ��LA ir��r���� fc�r in touch with Bob. If not, could we do ��tir��� g-J�r�-23 2o the next available meetin in Janua . g rY Retirement board had asked for this to be on ATM but it hjas to go in front of SB, not TM for this kind of approval. �L�►�EI-IC�LDE�- C�is�u�� ��p��it Lo�ati�r�(�� ��r�lyn �ugg��t�d th�t w� �dd thi�tc� f�r�h�ri��l�l� Funds ��r��t�d t�T�►�rr� f�r 9-J�n-23 10 �n �g�r�d� for di�cu��i�r� t���te t� "Wh�r� It'� f�eed�d IVI��t" dir��t all fur�d�t� �r�� pla�� Thi� i�to ha�e �taff pr���r�t th� �urrer�t rrr��rk�t f�r tvv�-w�y�r�lin� syst�rr��f�r r�sid�r�ts t� us� �r�d the T�nr�-W�y�c�rr�rr�uni��ti�ns lJ�d�te 9-Jar�-23 10 ir°�pli��ti�r��with �ur c�th�r curr�r�t sy�t�rr��vv� u s� (w�rk�rd�r, �I�, �tc}s . . . _ _ � _ _ e e / di��ussir�r� or� the Particip�t�ry �udge�f�r tl�� ���rd t�v�t�t� �ppr�v�th� li�t of pr�j�cts that will go ��rti�ip�t�ry�udg�t D�cisi�n - IVi�y�►� IVlc�v�d 9-J�r�-23 30 befor� r��ident�to v�t� �r�s In�lud� � di��u��ior� c�f thc��� �taff r�l�ted it�r�� that ar� in the "gray" ar�as Th� ��cr��ti�n ��p�rtrr�ent h�� b�er� �sked s�v�r�l tirr��s �b�ut th�T�wr� �ccepting � p�rc�l �f I�nd th�t i� b�l�ind � r��id�nti�l pr�p�rty�nd adj�cer�t t� �tl��r r��ider�tial praperti��, doe� r�ot hav� ���e�s �r p�rkir�gs Thi� r���d�to c�rr,� b�for� . . . th� S�lect ���rd �r�d if tl�� ��I�ct L�xir�gto� �ik� P'�rk Pr���nt�ti�r� 9-J�r�-23 20 ���rd o t�t� r��v�f�r��rd vvith it it p = s � ' . . . . . . - - s s , . � _ _ � _ _ � _ _ � _ _ ' future u�e �f this buildir�g needs t� b� di�cu�s�d �ri�-a�-vi� p�ter�ti�l �vvir�g �p�ce f�r otl��r buidir�g pr�j�ct� (��r�tral�drr�ir�, Libr�ry T��, etcs} �i��u�s futur� buildir�g �r�j�cts ar�d u�e� 16-J�r�-23 90 �r�d dir�ctior� n�ed�to b� prc�vid�d t� th� ��F t� b�gin pl�r�r�ir�g and ���rdir��tir�gs �Iso, �s p�rt�f thi� discu��ior�, v�rh�tl��r th� Libr�ry pr�j�ct�h�uld be 1 �r 2 pr�ject� (�hildr�r�'� �o�rri/H�/A�)�h�uld b� �xplor�d �r�d discu�s�ds Placeholder: 2022 Open Space and Recreation Plan Update Presentation 23-Jar�-23 15 Thi� pr��er�tati�r�v`rill ir�clud�tl�� rr���t r���r�t de�igr� inforrriati�r� �r� th� �ol�r ��r�opi��as a�ppro��d by th� H��s I r� �ddition t�th� d��igr�, a brief�r��ly�is of tl�e buildir�g �r��rgy c�r�surr�pti�r� �� the er��rgY pr�duc�d by the ��I�r car�opy�y�terr�s This proje�t vvill b� pr���r�t�d to Anr�u�l Tovvr� I���ting �nd vvill b� fund�d �ith�r by b�ndir�g or vvitl� fre� ��shs f��vi�w Propos�d ��la�r��n��y desigr�f�r�h� _ iTirrr��lir�� i��nr�u�l T�v�rr� IVl��tin f�r n��nr P�li�� D� artrr��nt 23 J�r�-23 15 g p �ppr�v�ls ��r��tructi�r� vvill b� ir� tvv� pha���s If th� pr�je�t i� appr�ved, th� �it�vvc�rk uvill b� put�ut to bid ir�nrr�edi�telys Th� stru�tur� �r�d th� ��I�r p�r��l��nrill be bid ��p�r�t�ly, il�ter ir� th� �urr�rr,�r�f 2023s ATnll 2023 pr���ntati�n�. 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U , �1 O � }' O +��+ c� . � o � � � � N .� � a..+ i � � � � � � � dA � � V �` . • � � '_ (n � �� .N � (/') � a"' a--+ N N Q Vf � � � � � � L N � � Q •� W � O N '1 '� � � O N ?� � � � N � Q � N O c�a � � � � � � p � � � � � ~ � � � � V � O � � � � � � � � v � O O � N a � � � cn }' � 4A +-+ N r,�p � v p � O — = cn O C�A — �, (B ca �X � � - O � . o � 0 O � � 'N � � N .� � '� � O � � � � � � . O � Ur � � N Q � cn � 'L Q � � .� � � N � � rl }' � � X � � v�i � p ,� o a -�. � � � � � � -�. -�. a o � � � � v �o � � � 0 +� � � � aA a� f� .� � O �X � � � (� � J � � U � � � Z �+ ca � O � cn .� � � � � � a--' +-+ �C � (B � a m° � O � Q � � 'i M � I_f) Q N N N a AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Application: One-Day Liquor Licenses - Spectacle Mana.gement, Inc., 1605 Massachusetts Avenue PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.1 S UMMARY: Category:Decision-Making Snectacle Mana ement: S p ectac le Management, Inc. has requested two O ne-Day Liquor Lic ens es to s erve b eer and wine in the lobby o f C ary Memorial Building, 1605 Mas s achus etts Avenue, for the purp o s e o f two events on the fo llowing dates: • Handel& Haydn S ociety Concert, S aturday, January 28, 2023 7:OOpm to 11:OOpm • The Moody Blues' John Lodge Performs Days of Future Passed Concert, Saturday, February 18, 2023 7:OOpm to 11:OOpm T he reque s ts have b e en reviewed b y the D ep artment o f P ub lic F ac ilitie s with no c o nc erns. SUGGESTED MOTION: To approve two One-Day Liquor Licenses for Spectacle Management, Inc. to serve beer and wine in the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of two events as follows: Handel& Haydn Society Concert, Saturday, January 28, 2023 from 7:OOpm to 11:OOpm and The Moody Blues' John Lodge P erforms Days of Future P assed Concert, Saturday, February 18, 2023 from 7:OOpm to 11:OOpm. Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: B attle Gre en Us e/Walk Re que st - l Oth Annual Martin Luther King Jr. (MLK) D ay o f S ervic e PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.2 S UMMARY: Category:Decision-Making The MLK Day Day of Service group, with the sponsorship of the Town Celebrations Committee, request ap p ro val o f the us e o f the B attle G re en and the us e o f o ne lane o n Mas s ac hus etts Avenue fo r a Unity Walk from the Battle Green to the Cary Memorial Building on Monday, January 16, 2023 as a part of the 2023 L exingto n M L K D ay C o mmemo ratio n. T he Unity walk event will b egin at 12:3 Op m. T he wall�will s tart fro m G rac e C hap el arriving at Minuteman S tatue at ap p ro ximate ly 12:4 5 p.m., then o ver to the L exingto n B attle Green and finally will then walk along Massachusetts Avenue to the Cary Memorial Building where it will disperse. T he event s ho uld end at ap p ro ximately 1:4 5 p.m. P o lic e, F ire and D P W, T M O have reviewed the event reque s t and have no o b j ec tio ns. T he reque s to r Will wo rk with P o lic e to c o o rd inate d etail fo r the Walk. SUGGESTED MOTION: To approve the request of the Town Celebrations Committee/MLK Day of Service group for the 2023 Lexington MLK Day Commemoration on Monday, January 16, 2023, to include use of the Battle Green and a walk along Massachusetts Avenue to the Cary Memorial Building. Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 ATTACHMENTS: Description Type � �,C�"%�,:� I����i�:�����.��,�����; ��-����:���� I[��������,:�,� 10th Annual Lexington MLK Day of Service Monday, January 16,2023 The Town of Lexington will hold its 30t"commemoration of Dr. Martin Luther King,Jr. Day with its 10t"Annual MLK Day of Service by shepherding our community to take part in assisting those in need. Our objective is to engage and mobilize people of all ages to participate in events and activities to serve others. United in philanthropy under the auspices and sponsorship of Lexington's Human Rights Committee and the Town Celebrations Committee, our farget this year is to serve 2,500+people through 700+ volunteers. We have adjusted this year's MLK Day of Service to be in part virtually attended as well as including at-home activities. This helps those who are sensitive and more inmuno-compromised safe and healthy. We hope you will take some time to join us online, at home or in-person at this year's events and activities. To sign up and volunteer, visit lexinpfonmlk.orp. Got questions?Email us at mailto:lexinpfoncommunitv(a�pmail.com. MLK Day Program (times are yet to be finalized) Morning Note: All morning programming will be in person and take place at Grace Chapel, 59 Worthen Rd, Lexington, MA 02421. • 9:00—9:30 a.m.: Commemoration Program and Performance Opening Ceremony. Brief and uplifting performances by Lexington literary performer Regie 0'Hare Gibson and MLK-inspired Middle School winning essay. • 10—11:45 a.m.:Annual Community Conversation on Race closed by a performance by the Special Needs Arts Program (SNAP)Sing Along Chorus.This year's conversation will be around "Moving Beyond the Conversation:How Fear Divides Us and What We Can Do About It" We honor Dr. King's legacy by exploring his thoughts on the nature of fear and the power of hope,faith, and love in action to transform individuals and communities. This interactive learning experience will be led by Mia Roberts and Joyce Swagerty from Fresh Horse, LLC. Note: Lex Media will record and broadcast the Opening Ceremony. • 12:15 p.m. and leave by 12:30 p.m.: Unity Walk starting from Grace Chapel arriving at Minuteman Statue at 12:45 p.m. then Lexington Battle Green and ending at Cary Memorial Hall. Afternoon • 2 p.m.—3 p.m. Online Free Minds Poetry connects incarcerated writers to the community. Join Repair the World and fellow volunteers online via Zoom to learn about incarceration,while reading and responding directly to writings by currently incarcerated individuals. Help these people to feel heard and build connection to community.Adult and mature teen volunteers who have a computer and an internet connection are invited to join this interactive discussion to improve education for those incarcerated today. • 4 p.m.—5 p.m. Online Dismantling Racism. Many of us want to be antiracist. Oftentimes, antiracism is conceived in ways that are unintentionally excluding of many. We need to ask ourselves when we work toward racial justice,who all are we including?Join us! MLK Day Volunteer Activities throuqhout Lexington,Waltham �YMCA�and Briqhton (Boston) 9 a.m.—3 p.m.Charitable Donation Drop-offs, at Grace Chapel, 59 Worthen Road, Lexington. Donate non-perishable food items for the Lexinqton Food Pantry; new toys for girls ages 6-12 for Birthday Wishes; books, DVDs, CDs,video games and other media for More Than Words; gently worn kids clothing (winter layers for kids preferred),well-preserved used toys for Cradles to Cra.�, and monetary donations to keep our Day of Service impactful and vibrant. 9 a.m.—3 p.m.Charitable Donations of gift card and new Winter clothes Drop-off forYouth On Fire and Boston GLASS at Grace Chapel, 59 Worthen Road, Lexington. Donate gift cards and new winter gear(sleeping bags, blankets, socks,jackets), and public transport Charlie Cards(to help youth get services)for homeless LGBTQ+youth. 2—4 p.m. Food sorting, packaging, and composting for children,youth and families at risk at Food Link, 108 Summer St,Arlington, MA. Join volunteers in sorting and packaging food from waste streams like Trader Joe's,Whole Foods, Wegmans, and others to be delivered to over 30 non-profit organizations in Arlington, Lexington, Boston and Lawrence. Food Link was just awarded the EPA's Environmental Merit Award in New England. 2—4 p.m.Teens for In-Home Help for Seniors. Help senior citizens with small, indoor or outdoor jobs and around their homes like changing hard to reach light bulbs or batteries in smoke detector, raking leaves, clearing snow from walkways, refilling bird feeders, picking up boxed donations to drop off at Goodwill, donating food items to the Food Pantry and more. 2—3 p.m.Youth and Family Charitable Online Activity. Join a youth-focused discussion and charitable activity in support of Catie's Closet, a local organization dedicated to improving student's school attendance, emotional well-being, grade progression, and ultimately, graduation rates by providing in-school access to clothing and basic necessities to students who are homeless, living in poverty or low income. Read more about the organization: https://www.catiescloset.orq 2—4 p.m. Fleece Blanket Making at Grace in the Commonwealth Room. Please note this proqram is at full capacity and is not accepting volunteers. Home-based,family-friendly activity making warm fleece items for adult residents at Bristol Lod_qe and the Waltham Famil, School for newly arrived immigrants and their families in Waltham. At-Home Card Making plus Optional Online Card-Making. Make cards of gratitude at your home to be given to the Veterans at the Bedford VA, active overseas military personnel, the many healthcare workers at Lawrence Community Health Centers, and essential workers in Lexin ton. Blank cards can be picked up at Lexington Community Center(39 Marrett Road, Lexington, MA)starting Dec. 12, 2022, or requested to be dropped off at your home. Note: 'Thank You'cards to Veterans at Bedford VA and Healthcare Workers in Lawrence Community Health Centers will be hand delivered to the recipients.The'Thank you' cards to essential workers in Lexington will be put on display at prominent locations around town. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Approve Select Board Meeting Minutes PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.3 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve the meeting minutes of: • November 2, 2022 • November 7, 2022 • November 14, 2022 • November 28, 2022 SUGGESTED MOTION: To approve and release the S elect Board meeting minutes of: • November 2, 2022 • November 7, 2022 • November 14, 2022 • November 28, 2022 Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 ATTACHMENTS: Description Type � �������=�''.�f':����:����:���������;,�������,���� �I����;��:����� ��.���°���,� � �������9�.J�":�:����'.��������,��,�;�.���.�����. .���,�����:������ ���,����.� � �:n��� .�=9�...�"�:�:��II"����n��������.�����.��:� .���������.��� IC����������.� � .�:�� .���.�"��:���,���,�,������c��.������f„� .�:��u��.,����� IC�����„������� SELECT BOARD MEETING November 2, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:01 p.m. on Wednesday, November 2, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; and Ms. Axtell, Deputy Town Manager. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town's website. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Discuss Submission of Affordable Housing Trust Application to Community Preservation Committee(CPC) Ms. Hai explained that Special Town Meeting 2022-3 voted to create an Affordable Housing Trust as a repository for affordable housing funds. On behalf of the future Trust,the Affordable Housing Trust Study Committee would like to apply for Community Preservation Act(CPA) funds to seed the Trust when its existence is formalized. As the Affordable Housing Trust Study Committee Study is an ad hoc body created by the Select Board, Town Counsel's opinion is that the submission should come from the Select Board. She explained that the Board will be voting on the decision to submit the application. The Community Preservation Committee (CPC), in turn,will discuss and vote on any recommended appropriation. Anything the CPC recommends must then be discussed and voted on at the Annual Town Meeting for FY2024. The deadline to apply for consideration of CPA funding 2023 is notiv. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve and sign the application to the Community Preservation Committee for funding of the Affordable Housing Trust in FY2024, largely as presented. DOCUMENTS: Affordable Housing Trust Study Committee Application to CPC Z. Special Town Meeting 2022-3 Article Positions/Discussion There was no article discussion at this time. DOCUMENTS: STM 2022-3 Select Board Position Working Document ADJOURN VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adj ourn the meeting at 6:08pm. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 7, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:00 p.m. on Monday, November 7, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town's website. EXECUTIVE SESSION 1. Exemption 3: Exemption 3: Discuss Strategy with Respect to Collective Bargaining-Fire Union (IAF Local#1491) Ms. Ba��y�ecused he�self f�om this item. Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 at 6:03 to enter Executive Session under Exemption 3: Discuss Strategy With Respect to Collective Bargaining-Fire Union(IAF Local#1491), and to reconvene in Open Session following. The Chair stated that an Open Meeting discussion on this item may have a detrimental effect on the bargaining position of the Town. The Board reconvened Public Session at 6:39 p.m. Ms. Ba��y�etook he�seat on the Boa�d. PUBLIC COMMENT None at thi s time. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Member Concerns and Liaison Reports Ms. Hai noted that she and Mr. Malloy have developed a document called Upcoming Select Board Agenda Items. This will be publicly available, and it will indicate topics and predicted dates. Additionally, they worked on a guideline for presentations at Select Board meetings. She also encouraged all Board members to consider resuming regular office hours that can be posted for the public. Mr. Lucente stated that he Would like to discuss plans for bringing people back into the room during Board meetings on a future agenda. Mr. Pato stated that he is working on an issue tracking target. The primary goal is for the Board to be able to track where it is with respect to community concerns,values, and with respect to its goals throughout the year. DOCUMENTS: Correspondence Secretary Report-November 7,2022, Select Board Concerns and Liaison Reports-November 7, 2022 TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Malloy stated that he provided the Board with a picture of the first EV marked patrol car received by the Town. This will mostly be used by the School Resource Officer at this time. Mr. Sandeen noted that approximately a year ago the Town adopted the Electric Vehicle Fleet Policy. This calls for an update to the Select Board once a year. Mr. Pato noted that he would like to discuss LexHAB's request for ARPA funding at an upcoming meeting. Mr. Malloy noted that,during the budget summit next Week, the groups Will discuss a substantial shortfall on the municipal side. This is mostly related to the large increase on curbside trash pickup,the settlement of several labor contracts, an increase in utility costs, and inflationary impacts. In response to a question from Mr. Sandeen regarding the transformer in the NStar parking lot, Mr. Malloy stated that Eversource will be removing it and will not be replacing it at this time. Mr. Malloy explained that the Town has been working with Eversource on double poles in Town. Eversource has noted 55 double poles in Town Where the DPW Was listed as the next party to remove their lines. Out of the total number above poles, it is believed approximately 30 of them have already been removed. Five of the double poles hold the Fire Department's alarm system. All of the Department's alarm systems are currently remote, so these lines can also be removed. This accounts for approximately 35-40 of the 60 poles. Mr. Pinsonneault is working on determining the rest. DOCUMENTS: 10-28-22, 11-4-22 CONSENT AGENDA Ms. Hai pulled items#5 and#6 from the Consent Agenda in order to vote on them separately. 1. Approve Select Board Meeting Minutes To approve and release the Select Board meeting minutes of: September 29, 2022 Select Board, October 3, 2022 Select Board, October 17, 2022 Select Board, October 17, 2022 Joint Select Board/Planning Board/School Committee/Vision for Lexington Meeting DOCUMENTS: DRAFT 09292022 Select Board, DRAFT 10032022 Select Board, DRAFT 10172022 Select Board, DRAFT 10172022 Joint Meeting SB, SC, PB, VFL 2. Approve Waiver of Saturday Parking Lot Fees at Depot Parking Lot During Holiday Shopping Season To waive all parking fees at the Depot Parking Lot on November 26,2022,December 3, 2022, December 10, 2022, December 17, 2022, December 24,2022, and December 31, 2022. 3. Approve and Sign Proclamation—Employee Recognition Day To approve and sign a proclamation for Employee Recognition Day to honor all Town employees and to recognize those employees with 10, 15, 20,25, 30 and 40 years of service. DOCUMENTS: 2022 Employee Recognition Day Proclamation 4. Approve Contract for Tourism Website Request for Proposal(RFP) To approve the contract between the Town of Lexington and Sperling Interactive for a five-year period and further to authorize the Town Manager to execute said contract. DOCUMENTS: RFP and Contract Documents, Price Proposal,Non-Price Proposal 5. Approve Collective Bargaining Agreements—Public Safety Dispatchers Union; Lexington Police Patrolman's Association (LPPA); Lexington Municipal Employees Association (LMEA); Lexington Municipal Management Association (LMMA) This item was�emoved f�ojn the Consent Agenda. 6. Approve Massachusetts Avenue Road Closure Request—Hancock United Church of Christ This item was�emoved f�oyn the Consent Agenda. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve items #1-4 of the Consent Agenda. The Board individually took up the items removed from the consent 5. Approve Collective Bargaining Agreements—Public Safety Dispatchers Union; Lexington Police Patrolman's Association (LPPA); Lexington Municipal Employees Association (LMEA); Lexington Municipal Management Association (LMMA) Ms. Ba��y�ecused he�self f�om this itern. Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to approve the agreements as stated in the attached Memoranda of Understanding for the Public Safety Dispatchers, LPPA, LMEA and LMMA. DOCUMENTS Dispatchers 2022-23 MOU,Dispatchers 2024-26 MOU, LPPA 2022-26 MOU, LMEA 2023-25 MOU,LMMA 2023-25 MOU 6. Approve Massachusetts Avenue Road Closure Request—Hancock United Church of Christ Ms. Ba��y and M�. Sandeen�ecused themselves f�om this item. Upon a motion duly made and seconded,by roll call,the Select Board voted 3-0 to approve Hancock United Church of Christ's request for a road closure from Massachusetts Avenue at Bedford Street westerly to Massachusetts Avenue at Harrington Road on Sunday, December 4,2022 from 9:OOam to 12:OOpm for the purpose of the annual Manger Sunday service on the front lawn of 1912 Massachusetts Avenue. DOCUMENTS: Massachusetts Avenue Road Closure Request for Hancock United Church of Christ's Manger Sunday Service on 12-04-22 ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing—Flammable Fuel Storage-53-55 Watertown Street Ms. Hai�ecused he�self f�om this itern and M�. Lucente took the seat as Chai�. Mr. Lucente opened the hearing at 7:OSpm. He noted that this request is for a Flammable Fuel Storage License at 53-55 Watertown Street, Parcel 3-15. The application was reviewed by Fire,Building, Health, and Conservation department staff who had no obj ections to the application. Steve Senna,National Development Company, stated that this request is to park approximately 130 cars in a parking garage that was designed and permitted through Town Meeting, the Planning Board and through the Building Department. Construction on this facility recently finished. All of the life safety systems and fire protection systems are up and running. The final certificate of occupancy process has also been completed. Mr. Lucente closed the hearing at 7:07pm. Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to approve a Flammable Fuel Storage License for Lexington Senior Housing Owner LLC for the storage, operation, and maintenance of flammable and combustible storage at 5 3-5 5 Watertown Street,Parcel 3-15 as presented. DOCUMENTS: Application-Flammable Fuel Storage License 2. Special Permit Residential Development Zoning Bylaw Amendment Ad Hoc Committee Update Wendy Manz, Special Permit Residential Development(SPRD)Zoning Bylaw Amendment Ad Hoc Committee Member, explained that there is a critical shortage of housing in Massachusetts and across the country, specifically housing that's attainable by middle class and workforce households. In Lexington, the problem is particularly acute,where zoning and market incentives combine to favor very large houses on single lots. Much of the Town's current residential development is Wasteful of open space, costly, and less sustainable in terms of utilities and services. Most new housing in Town is simply unaffordable to all but a very small percentage of households. Lexington's real percentage of affordable housing has actually decreased in recent years, from 5.7%to 5.5%. Lexington's current average home price is $1.6M. Lexington's need for workforce housing that is affordable to households with income between 8% and 121% of the area median is just as great as the need for low-income housing. The area median income for a family of four in the greater Boston area is approximately$134,580, and 120%of the area median is approximately$161,496. Ms. Manz stated that the SPRD's task was to explore possible changes to ToWn zoning that might encourage the creation of more moderate-and low-income housing,while upholding Lexington's existing standards and values. To achieve these goals, the group envisions the addition of neighborhoods which differ from the Town's current model of large single-family homes, sited on uniform individual lots, which maintain high standards of worl�nanship and materials, and complement existing neighborhoods. The SPRD has worked in parallel with the Planning Board to create alternative zoning models,Which would be attractive to and feasible for builders. This includes the possibility of cottage style developments and other models that are more affordable and more inclusive,where seniors can downsize, and�rst-time homebuyers can afford to establish themselves. Key to the proposals for Lexington zoning is to permit a variety of housing forms that represent what's called the"missing middle," meaning homes that are on the spectrum between single family homes and apartment buildings, including duplexes, fourplexes, courtyard buildings,townhouses, cottage courts, etc. Ms. Manz stated that the SPRD has a few recommendations. Lexington zoning bylaws currently include a site sensitive residential development model(SSD),which allotivs detached houses to be sited on a parcel of land in a way that is sensitive to the natural features,including slopes and vegetation,Without having to conform to standard lot sizes. The first recommendation builds on this model with the folloWing changes: attached and multifamily houses buildings of varying sizes will be allowed, as they are not currently; the number of housing units permitted will depend on a cap on total gross floor area for the proj ect,to be calculated based on a multiplier of the original group plan; the proposed SSD will have an inclusionary housing requirement of 15%-20% of the gross floor area, depending on the size of development, with payments in lieu permitted for developments of seven buildings or fewer. The second recommendation is to create a new housing model, called a Compact Neighborhood Development. This would replace the current Balanced Housing Developments and Public Benefit Development sections of the bylaw. This model would permit variety of housing forms with no minimum lot size. However, a Compact Neighborhood Development is specifically intended to create smaller homes. The maximum size of a single housing unit would be 2,800 s.f., and the average size of all units would be capped at 2,250 s.f. The minimum unit size will be left to be determined by the market. The number of units would ultimately be capped by a cap on total gross floor area. A Compact Neighborhood would have an inclusionary requirement of 15%-20% of gross floor area to be an affordable unit, with payments in lieu permitted for developments of seven buildings or fewer. The SPRD scaled physical models of these examples at a Workshop in the summer. Both builders and ToWn representatives agreed that the configurations were possible. The final recommendation addresses process. Lexington's current zoning regulations provide alternative paths for review and approval of housing developments: special permits and site plan reviews. While the two paths vary in timeline and specific requirements,both provide for detailed review by the Planning Board. The SPRD has worked with local developers to determine where the Town will get the kind of housing it wants, and the builders Will get a reasonable approval process and sufficient profit to undertake this kind of housing development. The existing special permit process is less predictable and subj ect to more ad hoc requirements from the Planning Board. Site plan review, in contrast, is more predictable from the developer's perspective,while still giving the Planning Board appropriate review and controls. The Committee, after much discussion and consultation,recommends that all new developments be subj ect to site plan review. In response to a question from Ms. Barry regarding the payment in lieu, Ms. Manz stated that builders of seven or fewer units typically prefer a payment in lieu. It is hoped that the Housing Trust will provide a place for that money to go, earmarked for the specific purpose. This Will then be used to calculate the amount that Will allow additional units to be produced. In response to a question from Mr. Lucente regarding how to assure high quality construction, Ms. Manz stated that this should be addressed through the Planning Board's site plan review process. Carol Kowalski, Assistant Town Manager for Development, stated that the Committee has also discussed having design guidelines for these developments. Mr. Lucente noted that he believes the Compact Neighborhood District square footage seems a bit high. Ms. Manz stated that this was likely considered just due to the size of houses currently in Lexington,but this number could be reduced. Mr. Sandeen stated that he would lean toward requiring units rather than payments in lieu. He asked, if a payment in lieu is required,how that amount would be calculated. Ms. Manz stated that this would likely be what it would cost to build 15% of the units as affordable. Ms. Kowalski stated that the primary goal of this initiative is to get an alternative range of housing types and smaller units than what conventional housing provide, and to, in every case,try to get a contribution, either through cash, or units of affordable housing. In response to a question from Mr. Sandeen regarding which of the housing options the Committee is leaning toward, Ms. Manz stated that she,personally, is leaning toward the Compact Neighborhood District option. Mr. Malloy noted that, as of today,there are 62 homes for sale in Lexington,per zillow.com. The average price of these units is $2,437,042. The units range from$493,000 for two-bedroom condo,up to $S.SSM for a single-family home. With a 30-year mortgage, at a 5% rate, Without property taxes, a person would have to make $429,000. If property taxes are included, for a house valued at$2.43M in Lexington a person would need to make $569,000 in order to have 30% income going to housing. There are very few ToWn employees that make $569,000. DOCUMENTS: Presentation- SPRD Committee Report to Select Board(UPDATED 11-07-2022) 3. FY2023 Water and Sewer Rates—Continuation of Hearing Ms. Hai reopened the hearing at 7:53pm. Ms. Kosnoff stated that, after previous discussions with Hanscom AFB and MIT Lincoln Labs, a new meter has been installed at the Base and the Base's own metering data was sent to the Town. The Town is working to interpret all of this data in order to come up with reasonable proj ections for usage at Hanscom AFB and MIT Lincoln Labs this year. She requested to continue this hearing to Monday, in order to come back to the Board with the results of these projections. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to continue the water and sewer rate hearing until Monday,November 14, 2022. 4. Application: Class II License- Shan Lu d/b/a Shannon L Used Auto Sales,70 School Street Ms. Hai explained that Shan Lu d/b/a Shannon L Used Auto Sales, 70 School Street, submitted an application requesting approval for a Class II License for the purpose of buying and selling vehicles at auction. The business will operate primarily online with the purchased vehicles being temporarily parked at Richard Wu d/b/a 50 Concord Road LLC, 50 Concord Road in Bedford, Massachusetts. There is a parking agreement with Richard Wu to park the vehicles at Concord Road location for the purpose of cleaning,waxing,vacuuming, and reselling the vehicles online. The license Would be for the year 2022 and would expire on December 31, 2022. All application requirements have been fulfilled by the applicant. The request has also been reviewed by the Building and Zoning Departments with no concerns. The Building Department stated that no vehicles shall be stored on the property at 70 School Street in Lexington. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve one Class II License for Shan Lu d/b/a Shannon L Used Auto Sales, 70 School Street, for the purpose of buying and selling vehicles at auction and provided no vehicles be stored at 70 School Street at any time. DOCUMENTS: Richard Wu Parking Agreement for Shan Lu d/b/a Shannon L Used Auto Sales 5. Update on Advanced Metering Infrastructure(AMI) Dave Pavlik, Water/Sewer Superintendent, stated that in June the project was just under 50% complete, and the proj ect is expected to be complete in the spring of 2023. The Ion Water app has approximately 20% of accounts signed up. There are expectations to raise this amount higher. In response to a question from Mr. Lucente, it was noted that the non-response rate is approximately 17.8% of the total accounts,or approximately 2,700 accounts that have not responded to any notification for this proj ect. Dave Pinsonneault, Director of Public Works, stated that he wants residents and businesses to know that this is a mandatory swap of the meter or a retrofit. Letters have been going out to that effect. In response to a question from Mr. Sandeen,Victoria Walsh,Utility Billing Manager, stated that notification for the Ion Water app was originally sent in July. She intends to send out another letter shortly and information will be included in the fall bills. In response to a question from Ms. Barry, Mr. Pavlik stated that monthly billing will likely take approximately a year to roll out. 6. Discuss Personal Property Tax Exemption Ms. Kosnoff stated that personal property is a component of the tax levy. It is grouped together with commercial and industrial property. Personal property includes tangible items that are not attached to a building or property. T every year, the assessors do have to collect data on all of this property. The property is taxed at the same rate as the commercial and industrial rate. Every year the collect data on all of this property,using an outsourced firm. The assessors then use this data to place a value on personal property in Town. Personal property depreciates and Lexington does not value anything under 30% of its original value. During the upcoming tax classification hearing,there are two exemptions that the Board could apply; one is a residential exemption, and the other is a small business exemption. A personal property tax exemeption would need to be acted on at Town Meeting, and the threshold for this in ToWn is up to $10,000. Ms. Kosnoff explained that there are four accounts in Town with personal property that is worth more than $10M. The total personal property value of those four properties $232M, which generates tax revenue of$6.3M per year. In this particular year,the Town added$53M of new growth to the personal property for those four accounts. There are 286 accounts between$1,200 and$4,999,with a total value of $73 8,000. The total tax revenue generated from those 268 accounts is $20,000. These accounts are adding $93,000 worth of new value to the Town,tivhich is going to result in$2,500 of neW tax revenue. Overall, there's 3 86 accounts that are below the State's maximum exemption threshold of$10,000,but that do add value to the tax levy each year,while depreciating over time. Ms. Kosnoff noted that there would be very few accounts would benefit from applying a small commercial business exemption when setting the tax rate. The personal property tax exemption would be an option to apply a blanket exemption to those who have small value for personal property. Ms. Hai noted that it appears the amount of work and hours of staff, in order to administer the exemptions to those properties under$10,000, is possibly at a disproportionate ratio relative to the revenue received. Mr. Pato noted that this is only a small gesture but still worth pursuing. The small business exemption does not yield many benefits. This option does provide some benefit to approximately 500 accounts. DOCUMENTS: PersonalPropertyTaxExemption, Personal Property FAQs The Boar�d took a five-minute�ecess. 7. Request to Approve Inter-Municipal Agreement- Sealer of Weights and Measures Services Mr. Malloy stated that Lexington has been working with Burlington since this past summer to develop a part-time (approximately 18 hours per week)j oint position through an intermunicipal agreement (IMA), to deal with the State's announcement that it will no longer provide Sealer of Weights and Measures services. This part-time position would be a Burlington employee, as they have more devices to do that work. Burlington would pay 60% of the cost, and Lexington would pay 40%of the costs. The estimated cost is approximately$15,000 a year. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the IMA between the ToWns of Lexington and Burlington for the provision of Sealer and Weights services and further to authorize the Town Manager to execute the IMA. DOCUMENTS: Sealer of Weights&Measures Fees, Sealer of Weights&Measures Agreement, Sealer of Weights &Measures Position Description 8. Dissolve Select Board Committees Policy Manual Committee Mr. Lucente stated that the proposal is to dissolve the Policy Manual Committee. Reasons for dissolution includes that the Committee has not met since 2019. Also,when the Committee was in place, it struggled to have a quorum of inembers to attend a meeting. Finally, Mr. Sandeen reached out to the three remaining non-Select Board members of that Committee to get their thoughts and opinions. He stated that one Policy Manual Committee member did not have any obj ections to the Committee being dissolved, another member did not respond to the request for information, and the third member suggested that the Select Board may not have the bandwidth to continue to review existing policies, so the Board may�nd it useful to continue having an independent sounding board. Mr. Lucente stated that it is also being proposed to update the Board of Selectmen Procedures, Policies and Regulations manual to the following: • Select Boa�d shall change section M)pa�ag�aph 2) (page 19) of the LEXINGTON BOARD OF SELECTMEN PROCED URES, POLICIES AND REGULATIONS MANUAL to the following pa�ag�aph: The Select Board shall develop policies to serve as guidelines to the Manager and citizens on a variety of issues. The Select Board may from time to time request an individual Select Board Member to review and recommend changes to existing policies or recommend new policies for the entire Select Board's review and approval. That Select Board member may obtain input from another member, as long as those consultations do not extend to a quorum of the members. Adoption of new policies and revision of existing policies of the Select Board may only be adopted by affirmative vote of a maj ority of Select Board at a duly noticed meeting of the Select Board. • Replace all instances of the wo�ds Selectmen o�Board of Selectmen with "Select Boa�d"in the LEXINGTON BOARD OF SELECTMEN PROCED URES, POLICIES AND REG ULA TIONS MANUAL. Mr. Pato stated that he agrees with the idea of disbanding the existing Policy Manual Committee, in part because the appointments had no term. Hotivever,he believes the Select Board should have a Policy Committee. This could be modeled after the two-member subcommittee of the School Committee,which serves as their Policy Committee. Ms. Hai requested that Mr. Lucente and Mr. Sandeen finish work on the current redline revision to the Board of Selectmen Procedures, Policies and Regulations manual to then be brought back at a future meeting for review. She noted the Board should also discuss at a future meeting whether it would prefer a casual or more formal process for policy review. She also asked that they consider options for a Policy Subcommittee. Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to dissolve the Policy Manual Committee as proposed. Noise Advisory Committee Ms. Hai stated that the Noise Advisory Committee is charged with advising the Select Board on issues related to the noise bylaW. The Committee is tasked with reviewing the entire bylaw and making suggestions for updates and regulatory process. The Committee is also tasked With revieWing noise complaints on a quarterly basis and reporting areas of concern to the Select Board. The Committee is not charged with physically responding to noise complaints. There has been no action from the Committee since June of 2022 and there are currently no active members. Town staff is currently working toward a better management system of monitoring, responding to and tracking noise complaints. Mr. Malloy noted that certain options are being considered, such as a Viewpoint Cloud management system, allowing residents to file complaints directly, or a part-time Inspector/Enforcement Officer position. Mr. Sandeen stated that, as a liaison to the Noise Advisory Committee,he believes the Committee fulfilled its charter. He noted that the Noise Advisory Committee has advised the Select Board on numerous occasions that the Town's current noise bylaw of 10 DBA over ambient is unenforceable. He recommended that the Board not vote to eliminate the Noise Advisory Committee tonight. There is no harm in having a Committee that is not currently meeting. There needs to first be clear answers as to who will be taking over these responsibilities. If staff will be taking the responsibility,he would like to see a fully funded plan. Mr. Pato also agreed that the Noise Advisory Committee should not be disbanded at this time. He stated that, if dissolved, this may lead to more solo resident action to address noise issues and does not believe the Town is best served in that way. Preserving an open meeting Committee that is focused on the policy aspects of reviewing the bylaw and looking at how to improve it is what the Town should be doing, and people should be actively recruited for that. Mr. Lucente noted that many of Lexington's colleague communities in Massachusetts have Bylaw RevieW Committees. This could deal with noise issues and other bylaw concerns. Ms. Hai suggested that Mr. Lucente and Mr. Sandeen also consider this proposal during their continued Work on this issue. No vote was taken regarding dissolution of this committee. DOCUMENTS: 2017A&KOMLAdvisory on "Subcommittees" , Lexington Board of Selectmen Procedures, Policies and Regulations Manual,Policy Manual Committee Charge, Select Board Procedures Changes-J. Pato, Policy Inventory-J. Pato,Noise Advisory Committee Charge ADJOURN VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adj ourn the meeting at 9:20pm. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 14, 2022 A remote participation meeting of the Lexington Select Board was called to order at 5:33 p.m. on Monday, November 14, 2022 hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the workshop was being conducted via Zoom as posted, with the agenda on the Town's website. Public comment will be taken on the two public hearing items on the agenda. She noted that the Battle Green flag was lowered at the request of the Board in recognition of the passing of Paul Mazerall, a longtime Lexington resident, a longtime Town Meeting Member, and the Town's former Tree Warden. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Presentation-Munroe Center for the Arts' Proposed Building Renovation Plans, 1403 Massachusetts Avenue Steve Poltorzycki, Co-Chair of Munroe Center for the Arts Board of Directors, explained that the Munroe Building is a Town-owned building that the Center operates under a long-term lease with the ToWn. The goal is to bring the building into full compliance with the Americans with Disabilities Act(ADA) requirements, allowing it to be inclusive and welcoming to all. He explained that the building has three floors. Arts instruction is offered on all three of those floors. The only way to reach the second and third floors is by stairs, which is not feasible for those in wheelchairs, and seniors who have difficulty climbing stairs. The second and third floor restrooms were designed for elementary school aged children and are not ADA compliant or suitable for adults. Access to the first floor for those in wheelchairs is via a wheelchair lift,which is helpful,but has its limitations. The first-floor restroom is not fully ADA compliant. The heating for the building relies on an over 60-year-old fossil fuel boiler. He explained that the plans have been shared with and input has been solicited from the Commission on Disability, the Historic Districts Commission,the Recreation Committee,the Community Preservation Committee,the Design Review team, the Town Manager and staff, and the Police Department. Community meetings have been held on site. Endorsements have been received from the Commission on Disability and the Recreation Committee. The group will be seeking CPA funding for the proj ect. Brian Healy,Brian Healy Architects, explained that the Center wanted the plans to represent the fiscal, environmental, and social agendas outlined in the comprehensive plan that reflects the values of the ToWn. He explained that an interior elevation was explored as an option,but this Was found to be cost ineffective. It would destroy a lot of the historic fabric on both the outside and inside of the building, and on the front face of Massachusetts Ave. A determination was made that the best approach Would be to create a new addition on the back which would feature an elevator core, neW gender-neutral bathrooms, and units on the roof to upgrade the air quality, and heating and cooling for the existing building. The existing parking on site has an east-west orientation and this plan proposes to switch it to a north-south orientation. This will create a safer parking and drop off area. The intention will be to create a new primary entry into the building,with a better drop off access area. Due to existing elevations,the entryWay will need to be slightly recessed, allowing for a small amphitheater for outdoor performances and a general gathering area. There is also an intention to consider solar as part of this proj ect. In response to a question from Ms. Hai,Mr. Poltorzycki stated that the overall proj ect cost is just under $3.6M. Munroe is committed to fund all of the architectural and design fees associated with the proj ect, approximately$315,000. Thus,the actual request to CPC was $3.267M. In response to a question from Mr. Lucente,Mr. Healy explained that it will not be practical to connect the nearby bike path to the Minuteman Bikeway. There is a potential amenity to include a pedestrian walkWay back toward Munroe Park. In response to a question from Ms. Barry, Mr. Poltorzycki explained that part of the proposal Will include upgrading the drainage and unevenness of the site at Munroe Park. He noted that this is a Recreation Committee space. This will remain in Recreation's portfolio to program. In response to a question from Ms. Hai,Mr. Healy explained that the addition will be separate from the main building and so its restrooms could be used off-hours as long as there is adequate supervision and cleaning services available. Melissa Battite,Director of Recreation and Community Programs,noted that the area will not be available for t-ball anymore and a swing set removal/replacement will need to be included in the budget for the proj ect. The Recreation Committee is reviewing the new space for active recreation potentials. She stated that the proj ect responds to some of the outcomes and findings of the Community Needs Assessment such as having a common gathering space for community events, and access to public restrooms, especially close to the center of Town. Ms. Hai stated that there seems to be uniform agreement that the Board is interested in the accessible upgrades to the building. There are some questions regarding the workings of the programmatic parts, and maintenance/landscaping of the new space. Generally speaking, the Board does not take advanced positions on CPC individual requests,until it sees the entirety of what is presented to the CPC,the CPC's recommendations. DOCUMENTS: Munroe Center for the Arts Cover Memo, Munroe Design Plans, MunroeVisuall k MunroeVisual2 2. Update on Participatory Budgeting Mr. Malloy explained that a total of 136 original submissions have been received and reviewed by staff. These were cut down to 97 items which meet the program criteria. 14 additional submissions Were removed for being duplicative. Thus,there are 83 submissions which could be potential projects. Each Select Board member was asked to rank their top 25 submissions,to be presented to the Board on November 28th. Staff with expertise will be asked to confirm that the cost estimates are reasonable, resident voting will take place, and the final proj ects selected will be presented to the Board for final approval before implementation by staff. Mr. Malloy reviewed the top 25 proj ects: disability safety work at the Community Center,benches and picnic tables in every park and green space, a smart traffic light at Clarke School, commuter-friendly bus shelters and age-friendly benches across Lexington, a dog park, furniture for the Lexington pool,Mill Brook game park, flashing lights at bike crossing intersections, ToWn Center storefront improvements, Bow Street community pavilion,Aquatics Center shade and Town pool amenities expansion, support for bike parking at the Lexington Community Farm, East Lexington/Mass Ave revitalization proj ect, self service repair stand and air pump for bikes, safe entrance to Sutherland Park from Tarbel Ave.,permanent pickleball courts, safer crosswalks for schools, Lexington Community Orchard, Stone building landscaping, Sutherland Park seating improvements, inclusive multigenerational public space upgrades, find money for work on conservation land, Bowman Park beautification and an outdoor stage. Mr. Pato noted that he believes the self-service repair stand and air pump for bikes should be removed from the list, as something similar was recently installed in the Center parking area. Mr. Malloy stated that it will be removed and replaced with item#26 on the list, crosswalks for ACROSS Lexington routes, andN&P. Ms. Hai expressed concern regarding the dog park item. This could open the Town to additional litigation and community discord. She would like proj ected capital costs and ancillary costs for each item. In response to a question from Mr. Sandeen regarding funds previously set aside for East Lexington and Bow Street revitalization proj ects, Mr. Malloy noted that funds from ARPA have already been allocated for the East Lexington revitalization,but it is unclear yet if this funding will be adequate. Mr. Sandeen noted that it may be helpful to note which items have already been funded and which ones need incremental adjustments. He also noted that some of these items may be too expensive, over$500,000,to be included in participatory budgeting discussions. Ms. Hai explained that she would also like to know the bandwidth Town staff has to complete some of these proj ects, as part of the later discussion. Mr. Pato noted that it may be difficult for the public to vote on 25 items and may be easier if the number if reduced. Mr. Malloy agreed that ten might be a better number to present to the public. Mr. Lucente noted that some of these items could potentially be combined. Mr. Sandeen requested that the discussion include looking at additional sources of funding for any items not chosen to include as part of this process. DOCUMENTS: Detailed Rankings Participatory Budgeting, Top 25 Rankings -Participatory Budgeting 3. Public Hearing: Tax Classification Presentation The hearing was opened at 6:31 pm. Carolyn Kosnoff, Assistant Town Manager for Finance, explained that the tax rate is a prescribed formula set by the Department of Revenue. It is based off of two numbers,the tax levy and assessed value. The Town's tax levy is approximately$231 M, and the Town's total assessed values this year are approximately$15.7B. Thus,the Town's flat tax rate, to be paid by all ratepayers,would be $14.70. The trend for tax levy growth over the last ten years shows this year as the highest, at 6.6%. Greg Johnson, BOA Chair, explained that the assessed value for Residential has increased 10.24%,when not including new growth. The assessed Commercial value has taken the biggest hit this year. Last year the value was $884M,but has been reduced this year to $821M, for a loss of$63M, and a decrease of 7.17%. The assessed industrial value has increased significantly from last year. Last year the value tivas $637.8M, and this year the assessed value of those buildings has increased to $943.8M. A percentage increase of approximately 40%. This is mostly driven by the lab office spaces. He noted that residential growth remains strong and residential assessed values continue to increase due to increased sale prices. Industrial values have increased significantly due to market appreciation and lab office buildings. Commercial values have decreased, mostly due to the post pandemic trends. Ms. Kosnoff reviewed the options in setting the tax rate. The first is the selection of a shift factor. This can be from 1-1.75%. This option would move some of the tax levy from residential payers to the commercial, industrial, and personal property taxpayers. A shift of more than one would decrease the residential tax rate and increase the CIP rate. Since 2015, Lexington has been at the max shift, 1.75. Another option is an open space discount,though Lexington does not have any property that is classified as open space, leaving this option not applicable. A third option is a residential exemption, of up to 35% for owner-occupied residences. Finally, a small commercial property exemption of up to 10%. Mr. Johnson stated that there are 9,058 residential parcels in Town. Last year, FY 2022, the average single-family dwelling had an assessed value of$1.192 M; this year,that has increased to $1.334M. He revieWed the potential changes a 1.75 or 1.65 shift would have on tax rates for various building classifications. Ms. Ba��y exited the meeting a t 7.•OOpm. Ms. Kosnoff explained that the Board could elect a residential exemption of up to 35% for every residential owner-occupied home. This would essentially exempt the first 35% of a property's value. This shifts the tax levy between the residential class, shifting the burden from lower valued homes to higher valued homes. It does not have an impact on the CIP class. She noted that, in 2018,the Board appointed a Residential Exemption Policy Study Committee. This group reviewed what the impact of adopting a residential exemption would be in Lexington and published a final report advising against the Town adopting the State's standard residential exemption. The last option is to adopt a small commercial exemption. This would exempt 10% of the value of small commercial properties. These are defined as properties that have under$1 M in value of the parcel and employ ten or less employees. This exemption would not reduce the tax levy; it would shift the burden to other ratepayers in the commercial and industrial class. Town staff has only identified approximately 60 parcels under $1 M that could potentially qualify for this exemption.Applying this would not have a maj or impact on the Town's businesses; it would likely impact ten or fewer small commercial properties. Mr. Lucente noted that he believes the Town would like to have a vibrant retail sector in Lexington. He questioned how much the current tax policy is impacting that vibrancy. He stated that he would be in favor of the 1.75 shift this year. He is not in favor of adopting any of the other exemptions at this time. Mr. Pato agreed with preserving the 1.75 shift. He noted that,with the exception of approximately 20 large industrial properties, all other commercial and industrial properties are going to have a smaller increase or a decrease,relative to the what the single-family dwellings will receive. He agreed with not adopting any of the other exemptions at this time. Ms. Hai and Mr. Sandeen concurred with their colleagues. There was no public comment at this time. Ms. Hai closed the hearing at 7:11pm. The Board will plan to vote on the rate at its November 28, 2022 meeting. DOCUMENTS: FY2023 TaxClassification Packet v2, Presentation 4. FY2023 Water and Sewer Rates- Continuation of Hearing Ms. Hai opened the hearing at 7:12pm. Ms. Kosnoff presented updated consumption estimates from Hanscom Air Force Base and Lincoln Labs. She noted that, in reviewing Hanscom's data,it appears that the Town was missing some water data from FY 21 and FY 22. These modified number have helped staff obtain a more accurate picture of the 3-, 5-, and 10-year average trends and usage will be at Hanscom and Lincoln Labs. The base also noted there Were some leaks at their steam plant,Which have since been corrected. Overall,their estimate was not going to drop down more than 10%-15% of historic rates moving forward. There will be discussion and negotiations regarding recouping the lost water from FY 22. The result is a reduction in the originally proposed rates. Revised rates are proposed to increase 4.2% on a combined basis,reflecting a 0.8% increase in water rates and a 6.0% increase in wastewater rates. This rate increase will translate to approximately$39.90 for the average household(70HCF) in FY2023. Proposed rates are based on budgeted expenses and the Town's estimated water consumption and wastewater flow for Fiscal Year 2023. In response to a question from Mr. Lucente regarding the back payment from Hanscom,Ms. Kosnoff stated that this will be received in the current fiscal year and become part of the funds retained earnings. Usually, the Town uses retained earnings balances for capital,but retained earnings can also be used to modify rates. This back payment is approximately$800,000. There was no public comment at this time. Ms. Hai closed the hearing at 7:25pm. The Board will vote on this item at its November 28, 2022 meeting. DOCUMENTS: Water and Sewer Rate Calculation Memo, Water and Sewer Rate Presentationl 1.14.22 5. Review of FY2024 Capital Plan Ms. Kosnoff explained that the Capital Expenditures Committee has had this list since mid-October and has begun to meet with Department Heads regarding capital requests. The FY 24 request is $13,275,080. She reviewed a couple of the requests with the Board. For the Department of Public Works,there is a request for new sidewalk installations at Cedar Street, for$1.6M. There is an additional request for a continuation of the redesign of the Bedford/Hartwell corridor for long range transportation improvements. This request is for$1.75M. The Department of Public Facilities has a list of a number of large proj ects, including the LHS School proj ects. There is also a request for FY24 funds to install solar on the new Police Station. There is a request for a design and study phase of the East Lexington Fire Station, which Facilities has determined is either due for renovation or a full reconstruction. All of these proj ects will be general fund items, and likely need to be debt funded. Some items are potential candidates for debt exclusion as well. Two proj ects proposed in the Recreation and Community Programs section are proposed to be funded from the tax levy, either through cash capital or bonding. These include the Pine Meadows clubhouse, and Lincoln Field improvements. Part of the Lincoln Field improvements item qualifies for CPA funds,but the turf does not. She noted that the Stone Building, listed under Department of Public Facilities, is an item that the Town has put in a request to the Community Preservation Committee to fund a renovation and addition to. This request is for initial design funds for$1 M. There are two maj or proj ects proposed under the Water Enterprise Fund. These are the water tower replacements, and the lead/copper program. Ms. Hai stated that she believes the prefunding of the Affordable Housing Trust, as previously voted on by the Board, should be included under the LUHD CPA requests. Mr. Sandeen asked Why the sidewalk installations are proposed to be funded in FY24,with a gap in funding of two years after that, as this appears to be an item highly wanted by residents. Ms. Kosnoff noted that there are two requests for sidewalks in the capital requests. One deals with new sidewalks to be installed on Cedar Street, and the other is a dedication of$800,000 per year for repairing and replacing existing sidewalks. The proposed gap in funding is for engineering to determine how to best move forward. In response to a question from Mr. Pato, Mr. Malloy stated that a feasibility study Will likely be carried out regarding the proposed location for the East Lexington Fire Station. The funding requested is for a more detailed study, including this information. Mr. Pato expressed interest in carrying out some strategic planning, especially in regard to some of the larger requests. Ms. Hai agreed that there needs to be strategic conversations regarding specific items on the list. Mr. Lucente noted that there also have not been policy discussions regarding some of these items. DOCUMENTS: Summary of FY2024 Capital Improvement Requests 6. Discuss Delegating Routine Select Board Items to Town Manager Ms. Hai noted that, during agenda setting this past week, she requested that the Town Manager present a list of items the Board could consider delegating to the Town Manager. This has been one of the Board's goals for the past few years but has not yet been undertaken. A list of items, meant to free up time during Board meetings for items that are more administrative and not necessarily policy issues,was presented. This is not meant to abdicate any of the Board's responsibilities. This list shouldn't be considered all- inclusive if there are other items the Board wishes to delegate. Mr. Sandeen noted that he believes it is a good idea in general to delegate routine decisions. He does have concerns regarding delegating certain public hearings, such as approving pole locations, as the Board has previously received substantial feedback from residents in some cases. Mr. Pato stated that, With the exception of the transfer of liquor license managers,he does not wish to transfer authority to the Town Manager for the other items in the proposal. He stated that most of the routine items can be placed on the consent agenda, allowing Board members to pull them off for additional discussion, if needed. Ms. Hai stated that she believes certain items such as designating polling sites in years where there is no change, designating election officials, change of liquor license managers and routine license renewals, could be appropriate for delegating to the Town Manager. She suggested that Board members consider this list and submit thoughts to Mr. Malloy for future discussions. Mr. Lucente agreed with Mr. Pato that,with the expanded use of the consent agenda, many of these items could fall under that part of the meeting. Mr. Malloy noted that the Board currently has 22 items on its November 28, 2022 agenda. If the proposed items were redelegated, it would remove six of those from the agenda. Ms. Hai suggested that Mr. Malloy could submit a list to the Board a week prior to a meeting of items he would be dealing with, so that Board members could ask items to be pulled and discussed directly at a meeting instead. DOCUMENTS: List of Potential items to delegate ADJOURN VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to adj ourn the meeting at 8:02pm. A true record; Attest: Kristan Patenaude Recording Secretary SELECT BOARD MEETING November 28, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:30 p.m. on Monday, November 28, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback,Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town's website. Public comment will be taken on the two public hearing items on the agenda. She reminded the community that the Town offers a large number of inental health resources for residents. Providing these resources has been a focus and a commitment of this Board, working with the School Committee and Town staff. The Mental Health Task Force was created, and they have listed resources on the Town Website. Residents may also contact the Human Services Department. PUBLIC COMMENTS None at this time. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. Select Board Members Concerns and Liaison Reports Ms. Barry thanked all involved with the Tree Lighting event. Mr. Lucente noted that he will be running for reelection to the Select Board. Mr. Sandeen stated that he is also running for reelection to the Select Board. DOCUMENTS: Correspondence Secretary Report-November 28, 2022, Select Board Concerns and Liaison Reports-November 28, 2022 TOWN MANAGER REPORT 1. Town Manager Weekly Update Mr. Malloy stated that the former Police Station will begin to be demolished next week. A camera view of the project will be linked to the Town website for residents to watch the progress. He noted that the Board should discuss resuming normal parking enforcement at the beginning of the calendar year and sidewalk use charges at an upcoming meeting. Mr. Sandeen asked if the Board might consider a presentation from Representative Ciccolo regarding a grant from the State for$75,000,to provide support for leaf blower contractors. The Board agreed. DOCUMENTS: Weekly Update 11-11-22,Weekly Update 11-18-22 CONSENT AGENDA 1. Select Board Committee Appointments To appoint the committee members with terms as indicated in the attached list(Select Board Committee Appointments -November 28, 2022). DOCUMENTS: Select Board Committee Appointments -November 28,2022, 2022 Economic Development Advisory Committee Application- S. Ang, 2022 Economic Development Advisory Committee Application-J.Wakelin, 2022 Greenways Corridor Committee Application-Y. Gong, 2022 Lexington Bicycle Advisory Committee Application- S. Hews, 2022 Lexington Council for the Arts Application-C. Lach, 2022 Lexington Council for the Arts Application-E. Xu, 2022 Lexington Human Rights Committee Application-A. Iqbal, 2022 Lexington Human Rights Committee Application- S. Jaramillo, 2022 Semiquincentennial Commission(Lex250) -LPS Rep. Application-J. Hundley, 2022 Sustainable Lexington Committee Application-A. Joynt, 2022 Tax Deferral and Exemption Study Committee Application-J. Murphy, 2022 Tourism Committee Application-M.R. Clifford, 2022 Tourism Committee Application-G. Desrouleaux, 2022 Tourism Committee Application-K. Ramanathan, 2022 Town Celebrations Subcommittee Application-D. Grabel, 2022 Transportation Advisory Committee Application-M. Andersen, 2022 Transportation Advisory Committee Application- J. Schwarz, 2022 Vision for Lexington Committee Application-M. Cohen 2. Approve One-Day Liquor License Applications To approve a One-Day Liquor License for the Lexington Chamber of Commerce to serve beer, wine, and spirits in Battin Hall and the lobby of Cary Memorial Building, 1605 Massachusetts Avenue, for the purpose of their Annual Meeting and Party on Wednesday,November 30, 2022 from 6:OOpm to 10:OOpm. To approve a One-Day Liquor License for the Anthem Group for the purpose of serving beer and wine in a beer garden within a cordoned off area on the Visitors Center Lawn, 1875 Massachusetts Avenue during the Lexington Winter Garden event on Saturday, December 3, 2022 from 12:OOpm to 6:OOpm. DOCUMENTS: 2022 Lexington Winter Garden Beer Garden Location Map, 2022 Lexington Winter Garden Beer Garden Procedures for Serving Alcohol 3. Approve Entertainment License Application To approve an Entertainment License for the Anthem Group for the purpose of providing a live musical performance for patrons of the Lexington Winter Garden event to take place on Saturday,December 3, 2022 from 12:OOpm to 6:OOpm on the Visitors Center Lawn, 1875 Massachusetts Avenue. DOCUMENTS: The Anthem Group -Map of Lexington Winter Garden Live Band Location for Entertainment License 4. Approve Liquor License Amendment—Change of Manager—CHFP the Hangar,LLC d/b/a Revolution Hall,3 Maguire Road To approve the CHFP The Hangar,LLC d/b/a Revolution Hall amendment application for a Change of Manager naming Matthew Oliva as Manager and upon ABCC approval, issue an updated 2022 Liquor License to CHFP The Hangar, LLC d/b/a Revolution Hall, located at 3 Maguire Road reflecting this Change of Manager. DOCUMENTS: CHFP The Hangar, LLC d/b/a Revolution Hall,Liquor License Change of Manager Amendment application 5. Approve Select Board Meeting Minutes To approve and release the Select Board meeting minutes of: September 29, 2022 FY2024 Budget Summit I, October 24, 2022 Select Board, October 27, 2022 FY2024 Budget Summit II and November 1, 2022 Select Board. DOCUMENTS: DRAFT 10242022 Select Board, DRAFT 11012022 Select Board, DRAFT 09292022- BudgetSummit I, DRAFT 10272022-BudgetSummit�� 6. Approve Amendments to Greenways Corridor Committee Charge To amend the Greenways Corridor Committee charge by making the folloWing changes as proposed: -Change "Board of Selectmen" to "Select Board" -Change the number of inembers from "7-9" to "9" -Update meeting times -Update Description, Deliverables and Criteria for Membership Add Non-Voting Members -Add and specify Staff Support and Ex-Officio Liaisons DOCUMENTS: Amended Greenways Committee Charge—Redlined,Amended Greenways Committee Charge VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the Consent Agenda. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Public Hearing—Flammable Fuel Storage—10 Maguire Road Ms. Hai opened the public hearing at 6:43pm. Darren Germain, Eastern Propane, on behalf of SRE Flag LLC, stated that this is in response to a complete renovation and update of the heating system. A temporary heating system is proposed for workers in the building. This license request is for the temporary usage of above ground storage tanks (AST) for approximately 9 months, after which time,the AST will be removed from the property and the License will then be revoked as it will no longer be needed for flammable storage on the property. In response to a question from Ms. Barry regarding a similar proj ect capacity last year with lower capacity, Mr. Germain stated that there were no issues with this proj ect, and it followed all local and federal requirements. In response to a question from Ms. Barry, Assistant Fire Chief Flaherty stated that the tanks will be protected with j ersey barriers or bollards, and there will be no smoking around them. The Building Department, Plumbing Inspector, Gas Inspector, and Fire Department are all on board with the proposal. In response to a question from Mr. Sandeen,Assistant Fire Chief Flaherty stated that he does not believe the tanks will be used for the months of June,July, and August, even though included in the License. Evelyn Dixon, 87 Westview Street, stated that she considers the proposal for tank storage dangerous. She cited news articles regarding properties destroyed by fires from propane tanks. Cheryl West, 75 Westview Street, concurred with Ms. Dixon. She asked if other heating options, such as electric options,were pursued for this proj ect. Mr. Germain stated that he is unsure if the electrical load available was adequate to heat the space. There are other sources, such as oil and natural gas,but natural gas was not available for this project.Fire Chief Sencabaugh stated that 1,000-gallon tanks are the standard used for this type of temporary heating. These have previously been used for proj ects around toWn. Teri Ford, on behalf of the building owner, stated that propane is currently the best option for the proj ect. This was successfully used last year at the same location. Electric heaters have their own pros/cons, and natural gas is being brought to the site but not yet available. Propane tanks are being used as a bridge to the new heating system for the building. Lexington Fire will be very involved With installation and monitoring of the tanks. Ms. Hai closed the public hearing at 6:59pm. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve a Flammable Fuel Storage License for SRE Flag LLC for the storage, operation, and maintenance of flammable and combustible storage at 10 Maguire Road,Parcel 85-15 as presented. DOCUMENTS: Flammable Fuel Storage License application- 10 Maguire Road, Location for temporary Above Ground Storage Tanks 2. Public Hearing—Flammable Fuel Storage—1050 Waltham Street Ms. Hai opened the public hearing at 7:OOpm. In response to a question from Mr. Sandeen regarding tenant stored gasoline, Teri Ford, Greatland Realty Partners, stated that there are lab tenants in the building which Will require some level of chemical storage related to their business. Dina Lloyd, Safety Partners Inc., explained that the intention was to capture any potential future activities on the site. If this level was ever required to be exceeded, the License would be amended. Assistant Fire Chief Flaherty stated that this request is typical of lab buildings. Ms. Hai closed the public hearing at 7:04pm. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve a Flammable Fuel Storage License for Revolution Labs Owner LLC for the storage, operation, and maintenance of flammable and combustible storage at 1050 Waltham Street,Parcel 5-14 as presented. DOCUMENTS: Flammable Fuel Storage License application 3. Approve Historic Preservation Restriction—75 Outlook Drive Ms. Hair explained that this Historic Preservation Restriction(HPR)is a condition of the Planning Board's approval of a special permit to subdivide and develop this property. The HPR requires the Town, acting through the Historical Commission,to review future interior and exterior changes to the house, barn, and site. This agreement will be recorded at the Registry of Deeds and is intended to preserve the public's interest in the historic preservation of the property in perpetuity under the terms of the applicable statute, MGL Ch. 184 Section 32. The Lexington Historical Commission accepted the form of the Historic Preservation Agreement at their November 16, 2022 meeting. The Massachusetts Historical Commission(MHC)will also approve/sign this Restriction and have reviewed the content. Acceptance and approval by the Select Board is required by the MHC prior to MHC's approval and signature. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve and accept the Historic Preservation Agreement between the ToWn of Lexington and Alpha Echo 75 Outlook LLC, shoWn as"Proposed Lot A"on that certain Subdivision Plan titled"75 Outlook Drive, Property Rights Plan of Land Located in Lexington,Massachusetts (Middlesex County) Prepared for Alph Echo— 75 Outlook,LLC" dated February 25, 2022,revised to May 23, 2022,prepared by Patriot Engineering, Lexington,Massachusetts and recorded in the Middlesex South Registry of Deeds as Plan#539 of 2022, containing 28,064 square feet,more or less,pursuant to said Plan, and further to authorize the Town Manager to sign the agreement. DOCUMENTS: 75 Outlook Drive Historic Preservation Restriction, 75 Outlook Drive Photos 4. Discuss and Approve Final Design of Battle Green Streetscape Proj ect Ms. Ba��y�ecused he�self f�om this iteYn. John Livsey, Town Engineer; Ross Morrow,Assistant Town Engineer, Scott Ritter; Registered Landscape Architect; and Ken Ho, engineer, and proj ect manager, addressed the Board. Mr. Livsey stated that the proj ect goals include pedestrian, bicycle, and vehicular safety; vehicular operational improvements; improved connectivity and ADA accessibility throughout the proj ect; and enhancement to landscape features. Final direction on certain items is needed tonight, in order to maintain the timeline for completion by the 2025 250th Anniversary of the Battle of Lexington. The project encompasses the roads and sidewalks,both the sidewalks in the Battle Green and the sidewalks of three roads, Bedford Street, Massachusetts Avenue, and Harrington Road. It also encompasses the intersection of Bedford Street at Massachusetts Avenue to the east; the intersection of Bedford Street,Hancock Street and Harrington Road, to the north; and the intersection of Massachusetts Avenue and Harrington Road to the west. The intention is to add benches at the Liberty Ride stop near Meriam Street, and at the entrance to the Old Burying Ground. An electrical cabinet is also proposed at the intersection of Massachusetts Avenue and Harrington Road. There will be landscaping placed to mask this cabinet. Some trees will be removed as part of this proj ect. One American Elm will be transplanted within the limits of the proj ect. Additional tree plantings within the proj ect will occur. Mr. Livsey stated that he would like the Board's opinion regarding tour bus parking proposed locations. Regarding the Hancock United Church of Christ entrance area,the newly proposed location of the crosswalk will line up nicely with existing items and will be made completely ADA accessible. He pointed out the shortened crosswalks for pedestrian crossings, all made accessible, including accessibility from the Battle Green to the sidewalk on the south side of Massachusetts Avenue,which is not currently accessible. An island with a mix of hardscaping and drought-resistant landscaping is also proposed. In front of the Belfry, there is an intention to install a stonewall feature. A wider stone dust path is proposed along Bedford Street, eliminating the grass strip between the curbing in the front of the sidewalk and along that stretch of roadway. Mr. Livsey explained that the proposed roundabout will slow vehicular speeds. There is a bump out along Meriam Street to accommodate one tour bus. The intention is to extend this area to create three bus parking spots. Less than two feet of the green behind the sidewalk in this area Will need to be eliminated. This appears to be the most logical solution for the parking tivith very limited impact. Mr. Livsey stated that there are currently 18 lights along the Battle Green,With�ve different styles. The lighting levels in the Battle Green area vary significantly. Upon meeting with numerous committees and boards in Town,the final recommendation for lighting style is to stay consistent with the fixtures that were recently installed in the Center streetscape. However, a 12' pole, instead of 14' is being proposed. Banners and outlets at the top of the poles are not being proposed as part of this proj ect. He explained that taller lights are proposed on Bedford Street to the northeast of Bedford Street. Those 20' tall poles will alloW for full coverage lighting of the roadtivay. An alternative is to use 12' poles outside the Tavern, but this will require additional lighting along the Green. A concern was received from a representative of the Hancock Church regarding sparse lighting on the Massachusetts Ave side, along the Battle Green. The proposed proj ect thus includes two or three lights on that side. All lighting will be dark sky compliant. The brightness or dimness of the lighting will be able to be controlled remotely. The lights will have the same temperature of those used for the Center streetscape proj ect. Mr. Lucente stated that he is okay with the bus parking along Meriam Street. He stated that he prefers the second lighting option,with lower poles but more of them around the Green. He asked about adding outlets to the poles for ease of use during events/ceremonies. Mr. Livsey stated that he will look into power at a loWer level, off the poles. Mr. Lucente noted that he would like to keep the grass strip on the Bedford Street side, if possible. Mr. Pato agreed with the additional lighting proposed along the Green,the bus spaces proposed on Meriam Street, and stated that he prefers a stabilized strip along Bedford Street. Ms. Hai stated that she appreciates the creative solution for bus parking and the proposed parking spaces on the Battle Green. She stated that she prefers the lower pole heights,with more of them to be placed along the Green, and the proposed dust stone strip along Bedford Street. In response to a question from Mr. Sandeen, Mr. Livsey explained that the proposed bus parking spots also consider eliminating one spot in the Depot Lot and one spot along Meriam Street. He noted that there are no"No Buses" signs proposed along the nearby neighborhood streets,but these can be added in the future if needed. Mr. Sandeen stated that he supported the proposed bus placement along Meriam Street. He stated that he prefers the second lighting scheme presented,with the additional lighting along the Green. He suggested leaving the grass strip along Bedford Street for a year to see if it survives. Bob Pressman, 22 Locust Ave, expressed concern regarding the proposed layout for the bus parking with access safety and sighting for the bike path nearby. Mr. Livsey stated that,regarding the sight distance, there should be enough space for bikes to pull out after safely stopping. He stated that some minor enhancements to this area can be examined as part of the proj ect. The buses in this area should not cause significant issues. There is enough granite curbing in that area so that the buses should not back up and block the bike path. Dawn McKenna, 9 Hancock Street,pointed out that the Battle Green is one of 2,600 national historic landmarks in the country. The master planning process tried to restore as much grass as possible, and she would like to see the grass strip remain. She expressed concern regarding not seeing the Liberty Ride trolley stop sign on the obelisk. She agreed with the smaller size lights proposed on both sides of the Green but noted that there should be no cobra head lights, as they are inappropriate for the Green. She also expressed concern regarding an area in front of the Masonic Temple that seems to be proposed as loW enough to allow for a truck ramp. This would also take away from part of the national historic landmark. Bridger McGaW, Precinct 6 Town Meeting Member and Vice Chair of the Economic Development Committee, suggested that more parking spaces may need to be removed from the back parking lot, in order to clean up the sightlines as buses move through. He encouraged the bus parking design on Meriam Street to be built as long as possible,to allow for extra room towards Massachusetts Ave for buses to pull in. Jerry Michelson, 3 Clyde Place, stated that the bus parking on Meriam Street might be good to use in the evenings and off-hours as customer parking for local restaurants. He suggested that the bump for parking be made deeper, in order to move the buses off the street. He stated that having power in the light poles is key to allow for holiday lighting. Having this up high on the poles is not a problem. Lyle Swanson,representing the Hancock Church, stated that there is still a space for the Liberty Ride trolley near the obelisk. Regarding a drainage problem off Belfry Hill along Massachusetts Ave, Mr. Livsey stated that this is not currently part of the design for this proj ect but will be addressed either under this or a separate proj ect. Mr. Sandeen reinforced the comments regarding seasonal/evening parking as part of the plan. He noted that, if the Battle Green Master Plan calls for a strip of green down Bedford Street,that this should be the tiebreaker for that item. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to approve the Battle Green Streetscape proj ect as presented with modification discussed this evening. DOCUMENTS: Presentation, Memo-Response to guidelines for information to provide in presentations to Select Board 5. Discuss and Approve Pleasant Street/Watertown Street Roundabout Proj ect Ross Morrow, Assistant Town Engineer, explained that the funding for this project comes out of the annual Street Improvements budget,which is supplemented by Chapter 90 funds. Overall,the proj ect from Mass Ave to Route 2 was planned to be reconstructed as part of our yearly repaving proj ects. This would add approximately$300,000 to the cost of that roadWay. In response to a question from Mr. Pato about a nearby development's driveway, Mr. MorroW stated that he does not foresee any issues with integrating that driveway or the small amount of traffic that it would add to the intersection. In response to a question from Mr. Sandeen regarding how the priority for this intersection was determined, Mr. Morrow stated that the Town's Vision Zero plan was reviewed for intersections without current improvement plans. Also,part of the priority for this area was because Pleasant Street itself needs to be reconstructed. Jeff Howry, 5 Bennett Ave, expressed concern regarding the visibility sight line of this proj ect. He explained that the distance in which a car driving 35 miles per hour(mph) can safely stop is recommended to be approximately 250'; the existing distance is roughly 125'. Mr. Morrow explained that the developer has committed to making the nearby driveway meet the intersection sight distance requirements as part of that proj ect. One of the benefits of a roundabout is that everybody has to slow down as they approach it. Cars will not be able to drive 35 mph through the intersection, and the critical sight distance is actually lessened. He stated that he is working with the designer to try to reduce the speed in the roundabout to less than 25 mph. Mr. Pressman expressed concern regarding the traffic and access for the development driveWay. Mr. Morrow stated that a traffic light was considered for this area,however it did not seem to fit and Would likely increase delays more than a roundabout. The cars coming to/from the development will use the roundabout as a way to enter the traffic flow. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the roundabout design on the Pleasant Street&Watertown Street intersection as presented. DOCUMENTS: Presentation-Roundabout Pleasant Street at WatertoWn Street,Memo -Pleasant St Roundabout-Response to guidelines for information to provide in presentations to Select Board 6. Establish 2023 Annual Town Meeting and Annual Town Election Dates VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to open the 2023 Annual Town Meeting Warrant for submission of Citizen Petitions through Friday,December 16, 2022 at 1pm; Further to establish Monday, March 6, 2023 as the date for the 2023 Annual Town Election; Further to establish Monday, March 20,2023 as the date for the opening session of the 2023 Annual Town Meeting. DOCUMENTS: Calendar ATM and Election 2023 7. Approve FY2023 Tax Classification Options Mr. Kosnoff explained that there are four options for the Board to vote on this evening: establish a tax shift factor between 1.00 and 1.75 (see Exhibit A of the classification packet); determine Whether to adopt the Open Space Discount(the Town has no property classified as Open Space); determine whether to adopt the Residential Exemption and, if so,the percentage (up to 35 percent); and determine Whether to adopt the Small Commercial Exemption, and if so,the percentage (up to 10 percent). Regarding the tax shift factor, Ms. Kosnoff suggested that the Board approve a residential factor of 0.884, giving the Finance staff leeway to round the last three decimals in order to get to a full shift. This will bring the Town up to the max levy limit, and there may be a very small amount of unused levy capacity, due to rounding. Regarding the Open Space Discount, Lexington does not have any property classified as open space. It is recommended that the Board not adopt this option. Regarding the Residential Exception, the Town has not previously adopted a Residential Exemption,but if the Board chose to consider this, it would need to elect a percentage up to 3 5%. Regarding the Small Commercial Exemption, there are very few properties in Lexington that would qualify, and this has not been adopted in past years. If the Board chose to consider this, it could elect a percentage up to 10%. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to establish a residential factor of 0.884(plus additional decimals or rounding as needed)to result in a tax rate of 1.75%; Further to not adopt the Open Space Discount; Further to not adopt the Residential Exemption: and further to not adopt the Small Commercial Exemption. DOCUMENTS: Tax Classification Exhibit A Rounding Extended, FY2023 Tax Classification Packet v2 The Boa�d took a five-minute�ecess. 8. Approve FY2023 Water and Sewer Rates Ms. Hai explained that this is the final meeting on the proposed FY2023 water/Wastewater rates. The Select Board opened a public hearing on the proposed rates on Monday, October 3rd,which was continued to Monday,November 7th, and Monday,November 14th. This agenda item is to set the FY2023 water/wastewater rates. The proposed rates represent a combined increase of$39.90 or 4.2%for the average Lexington household. These rates remain the same as presented on November 14tn VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the proposed FY2023 water and wastewater rates shown on page 2 of the attached presentation. DOCUMENTS: FY2023 Water&Wastewater Rates 9. Request to Approve 10%Administrative Charge for Police Details Ms. Hai explained that, as discussed during the Police Contract negotiations,there is an administrative fee added to extra duty details. State Law provides that the State and local governments may charge up to a 10% administrative fee for details to cover the cost of scheduling,billing, and collecting. Lexington charges 7.0%. The Police Chief has surveyed all area communities and the State, and all communities are charging 10%. Staff recommends increasing the police extra duty detail administrative fee to 10%. This increase will only apply to newly requested details. VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to increase the Police Extra Duty Detail Administrative Fee for all newly requested(afterll/28) details to 10%. 10. Discuss Potential Community Charette on Lexington Center Revitalization Mr. Lucente explained that the Economic Development Advisory Committee recently discussed trying to revitalize Town Center. The Center Committee also had the same discussion and considered a charrette or some form of a summit. The results of the 2022 Town-wide survey by Vision for Lexington indicated that Lexington could do better and have a more vibrant downtown. Mr. Pato emphasized that a charrette allows for more than just stakeholders, such as business owners and property owners; it's for the public as well. Mr. Sandeen suggested that this be part of a longer discussion, instead of just one charrette. In response to a question from Ms. Hai regarding the commitment level required of staff for this item, Mr. Malloy explained that he is not too concerned regarding staff capacity,but a budget will need to be developed. Ms. Barry agreed that the Center needs to be considered,but also all of the corridors that contain retail as well. She suggested a charrette being funded through ARPA funds under economic development. Mr. Sandeen suggested that stakeholders be expanded to housing and transportation stakeholders. Mr. Lucente stated that he believes there should be a non-biased facilitator for the charrette. He stated that he is unclear if this proj ect should tackle all of the economic areas in Town at this time. Ms. Hai agreed that this proj ect could tackle the Center to start,to give a model for expanding it into the future. DOCUMENTS: EDAC Motions from 9/29/2022 11. Presentation—Town Organizational Assessment Proj ect Implementation Mr. Malloy explained that the FY23 items have already been implemented. These include retitling the IT Director to the Assistant Director for Technology Infrastructure,to have the Admin Assistant for the IT Department report to the Director instead of the Assistant Director, and to eliminate the Webmaster position as it was no longer needed. For FY24, the highest priority is upgrading the part-time Administrative Assistant to full-time and making it a permanent position. Also, to add a Benefits Assistant to the Benefits Coordinator. Other items are to automate the Employee Self Service System to reduce the repetitive task and reduce the workload, move the Health Department out of the Land Use, Health, and Development Department and establish a new Health Department, and change the name of the Land Use, Health, and Development Department to the Land Use,Housing, and Development Department. For FY25,he is recommending that the Select Board create an ad hoc study committee that Would be charged with reviewing whether the Lexpress service is financially viable, and to consider adding an Administrative Assistant for the Town Manager's Office. Mr. Lucente noted that he believes the ad hoc study committee should be addressed shortly. Regarding the Administrative Assistant position for the Town Manger's Office,he would like to see a point of central communication to allow for better central customer service. Mr. Malloy stated that his intent is to create the study committee within the next few weeks, so that a recommendation could be made to the Board by December 2023, to potentially incorporate items into the FY2 5 budget. DOCUMENTS: Organizational Assessment Memo 12. Review Pending American Rescue Plan Act (ARPA) Proposals Ms. Hai explained that Town Counsel,with a concurrence from the Assistant Town Manager for Finance, has stated that ARPA funding cannot be used as seed money for the Affordable Housing Trust. She suggested that some funds could be earmarked for the first housing proj ect that comes through the Trust. Mr. Pato explained that LexHAB had specific ARPA requests for upcoming proj ects which he does not see included on this list. Ms. Hai suggested that this item be tabled to the next meeting. DOCUMENTS: ARPA Spreadsheet Updated 11-22-22, Recreation Request(NEW), EVTrolley Presentation, Legal Opinion 13. Discuss Future Meeting Dates The Board reviewed its future meeting dates. DOCUMENTS: Proposed 2023 Select Board Calendar-Calendar View,Proposed 2023 Select Board Calendar-List View ADJOURN VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 4-0 to adj ourn the meeting at 9:33pm. A true record; Attest: Kristan Patenaude Recording Secretary AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Class II License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.4 S UMMARY: Category:Decision-Making T he S elec t B o ard is b eing as ked to ap p ro ve the 2023 Annual C las s I I Lic ens e renewals. T he S elec t B o ard O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewals of the following businesses holding a Class II License: C LAS S II Lexington Auto C enter, Inc. - 1095 Massachusetts Avenue L exingto n Auto S ervic e, I nc. - 3 9 B ed fo rd S tre et SUGGESTED MOTION: To approve the 2023 Annual Class II License Renewals for the following businesses: C LAS S II Lexington Auto C enter, Inc. - 1095 Mas s achus etts Avenue L exingto n Auto S ervic e, I nc. - 3 9 B ed fo rd S tre et Move to approve the consent. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Common V'ictualler License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.5 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve the 2023 Annual Common Victualler License renewals. The S elect B o ard O ffic e is in rec eip t o f all o f the require d d o c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewals o f the following busines s es holding a C ommon Victualler Lic ens e: COMMON VICTUALLER Akame Nigiri and S ake - 1707 Mas s achus etts Avenue#2 Alexander's P izza- 180 Bedford S treet Beijing Chinese Dining- 1709 Massachusetts Avenue Clay Oven Indian Restaurant- 1666 Massachusetts Avenue C o C o F resh Tea and Juic e - 1764 Mas s achus etts Avenue Dunkin Donuts - 10 Woburn S treet Dunkin D o nuts - 141 Mas s ac hus etts Avenue Dunkin Donuts - 277 Bedford Street Dunkin Donuts - 323 Marrett Road Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue Ixtapa C antina- 177 Mas sachus etts Avenue Lexington G olf C lub - 55 Hill S treet SUGGESTED MOTION: To ap p ro ve the 2 02 3 Annual C o mmo n Vic tualler L ic ens e R enewals fo r the fo llo wing b us ine s s e s: COMMON VICTUALLER Akame Nigiri and S ake - 1707 Mas s achus etts Avenue#2 Alexander's P izza- 180 Bedford S treet Beijing Chinese Dining- 1709 Massachusetts Avenue C lay O ven Indian R estaurant- 1666 Mas s achus etts Avenue C o C o F resh Tea and Juic e - 1764 Mas s achus etts Avenue Dunkin Donuts - 10 Woburn S treet Dunkin D o nuts - 141 Mas s ac hus etts Avenue Dunkin Donuts - 277 Bedford Street Dunkin Donuts - 323 Marrett Road Inn at Hastings Park- 2013-2027 Massachusetts Avenue Ixtap a C antina- 177 Mas s ac hus etts Avenue Lexington Golf Club - 55 Hill Street Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Entertainment License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.6 S UMMARY: Category:Decision-Making T he S elect B o ard is b eing asked to approve the 2023 Annual Entertainment Lic ens e renewals. T he S elect B o ard O ffic e is in rec eip t o f all o f the require d d o c umentatio n fo r the renewals o f the fo llo wing b us ine s s e s ho lding an Entertainment Lic ens e: ENTERTAINMENT Beijing Chinese Dining- 1709 Massachusetts Avenue Clay Oven Indian Restaurant- 1666 Massachusetts Avenue Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue SUGGESTED MOTION: To ap p ro ve the 2 02 3 Annual E ntertainment L ic ens e R enewals fo r the fo llo wing b us ine s s e s: ENTERTAINMENT Beijing Chinese Dining- 1709 Massachusetts Avenue Clay Oven Indian Restaurant- 1666 Massachusetts Avenue Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Innholder License Renewal PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.7 S UMMARY: Category:Decision-Making The S elect Board is being asked to approve the 2023 Annual Innholder License renewals. The S elect Board O ffic e is in rec eip t o f all o f the required do c umentatio n and d ep artmental reviews with s ign-o ffs fo r the renewal of the following business holding an Innholder License: INNHOLDER Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue SUGGESTED MOTION: To approve the 2023 Annual Innholder License Renewal for the following business: INNHOLDER Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: 2023 Liquor License Renewals PRE E TER• ITEM S N . NUMBER: Jill Hai, S elect Board Chair C.8 S UMMARY: Category:Decision-Making T he 202 3 annual lic ens e renewals lis ted b e lo w are ready fo r yo ur ap p ro val and s ignature s: ALL ALCOHOL/RESTAURANTS B eijing C uis ine - 1709 Mas s ac hus etts Avenue Clay Oven Indian Restaurant- 1666 Massachusetts Avenue il C as ale - 172 7 Mas s ac hus etts Avenue Ixtapa C antina- 177 Mas sachus etts Avenue Royal India Bistro - 7 Meriam S treet Via Lago - 1845 Mas s achus etts Avenue ALLALCOHOL/INNHOLDER Aloft Hotel- 727 Marrett Road—A Element Hotel- 727 Marrett Road— B Inn at Hastings P ark- 2013-2027 Mas sachus etts Avenue WINE/MALT Akame Nigiri& S ake - 1707 Mas s achus etts Avenue Unit#2 F iorellas -25 Waltham S treet Mario s - 17 3 3 Mas s ac hus etts Avenue Upper Crust-41 Waltham Street CLUBS Knights of Columbus - 177 Bedford Street VFW -2 Hayes Lane The following did not renew their liquor license for 2023: • Waxy's - 94 Hartwell Avenue • D ab in— 10 Muzzey S treet • Taip ei G ourmet- 211 Mas s. Avenue SUGGESTED MOTION: To ap p ro ve the fo llo wing 202 3 Annual L iquo r L ic ens e R enewals: ALL ALCOHOL/RESTAURANTS B eijing C uis ine - 1709 Mas s ac hus etts Avenue C lay O ven Indian R es taurant- 1666 Mas s ac hus etts Avenue il C as ale - 172 7 Mas s ac hus etts Avenue Ixtap a C antina- 177 Mas s ac hus etts Avenue Royal India Bistro - 7 Meriam S treet Via Lago - 1845 Massachusetts Avenue ALLALCOHOL/INNHOLDER Aloft Hotel- 727 Marrett Road—A Element Hotel- 727 Marrett Road— B Inn at Hastings Park- 2013-2027 Massachusetts Avenue WINE/MALT Akame Nigiri& S ake - 1707 Mas s achus etts Avenue Unit#2 F iorellas - 25 Waltham S treet Mario s - 173 3 Mas s ac hus etts Avenue Upper Crust-41 Waltham Street CLUBS Knights of Columbus - 177 Bedford Street VFW - 2 Hayes Lane Move to approve consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Lexington Citizens' Academy Graduation PRE E TER• ITEM S N . NUMBER: James Robinson, Management F ellow I.1 S UMMARY: C ategory: Informing James Robinson, Management Fellow, will review Lexington Citizen's Academy, now in its 14th year. At Lexington Citizens' Academy, residents meet once a week in the evenings to learn about local government, s p ec if'ic ally, the ro le eac h d ep artment p lays in s erving the p ub lic. T he go al o f the p ro gram is c itizen engagement and the p ro gram is d e s igned to c o nnec t re s id ents with the S e lec t B o ard and To wn s taff, as we ll as enc o uraging participation on Town committees/boards and as Town Meeting Members. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 6:40p m ATTACHMENTS: Description Type � "���"�"�.�....,������������������.�����m����.���������r��r�:...,��������M��°��������,���� .��G����:����� �;���.n������,� Citizens' Academy 2022 Cohort 1. Sarah Morrison 16. Kathr n Ro y y 2. Nanc White 17. Jenn Xie i Cai y y y P rvi M i 18. Gun'an Gc�swami Sinha 3. u avch � 4. Pamela Thornton-Richter 19. Qiumei Du 5. Alexis Porras 20. Laura DeAmato 6. Jon Wakelin 21. Norbert DeAmato 7. Theresa Carilli 22. Nanette B rnes Y 8. M ichel Ie Race 23. Vlad Antoh i 9. Matt Tierne 24. Melissa TaIaI y 10. Ja Luker 25. Mark Steere Y 11. Nandini Kshatri a 26. Ra uel Leder _ y a 12. Julie Barker 27. Dahua Pan 13. Ravi Gudi ati 28� Samuel An p g 14. Ba rba ra Ta rrh 29. Ki ruth i ka Ra rna krish na n 15. Shil a Atnoor p AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review Draft Article List for 2023 Annual Town Meeting PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager I.2 S UMMARY: C ategory: Informing Kelly Axtell, Deputy Town Manager, will review the attached draft list of articles proposed for 2023 Annual Town Meeting. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 7:OOp m ATTACHMENTS: Description Type � �(��"`��,'w]�" IC��.�� �a��...,�.��'�f'�":::��;�����....����'w�� ������:���r�: I[��.�����.� Annual Town Meetin�March 20, 2023 �v A. Election 6. Election Dep Moderator/Town Reports C. Cary lecture Financial Articles D. FY 24 Operating Budget E. FY 24 Enterprise Budgets F. Establish/Continue Revolving Funds G. FY 24 CPC Budget/Proj ects a. Stone Building Design and Unexpected Repairs- $400,000 b. Munroe Center for the Arts- $6,635,191 c. Hancock-Clarke Barn Restoration-$118,419 d. Archives and Record Management-$3 5,000 e. First Parish Church Clock Restoration- $12,000 f. East Village Clock Restoration-$9,600 g. Willard's Woods Site Improvement-$1,211,675 h. `1Vhipple Hill Trail Repair, Fire Access-$300,000 i. Lincoln Park Field Improvements including Lighting-$2,475,000 j. Park and Playground Improvements, Bridge School-$285,000 k. Park and Playground Improvements, Justin Park-$155,000 l. Public Grounds Irrigation improvements-$80,000 m. Transforming Trees into Art, Birds of New England-$22,000 n. Affordable Housing Trust Pre-funding-$1,500,000 o. LexHAB Property Acquisition Prefunding-$400,000 p. LexHAB Rehabilitation/Preservation and Installation-$345,125 q. Projected Debt Service-$1,788,900 r. Administrative Budget-$150,000 H. Storm water utility-HOLD I. Affordable Housing trust appropriation a. Appropriate Brookhaven and Short-term rental fees into housing trust J. Recreation Capital 12/16/2022 1 K. Municipal Capital L. Water system improvements M. Wastewater improvements N. School Capital Proj ects/equipment O. Public Facilities capital a. Solar panels-Police Station b. East Lexington Architectural concept dollars c. 173 Bedford St Renovation d. Children's Library Room renovation e. Stone building design P. Post-Employment Insurance liability Q. Rescind prior borrowing R. Establish/Dissolve/Appropriate To/From Stabilization a. Affordable housing Trust appropriation/dissolve S. Appropriate for Prior year unpaid bills T. Amend FY23 Operating, Enterprise, CPA budgets U. Authorized Capital improvements V. Establish Qualifications for Tax Deferrals (Tax Deferral &Exemption Study Committee recommendation) W. Evaluation of Archeological Resource Potential (Citizen Petition-Jeff Howry) General Articles X. Demolition Delay- increase delay from 12 months to 18 months (Historical Commission) Y. Specializes Opt-in Stretch code- (Sustainable Lexington) Z. AMEND GENERAL BYLAWS—TREE BYLAW—1NCREASE PROTECTED TREE LOOK-BACK PERIOD (Tree Committee) AA.AMEND GENERAL BYLAWS—TREE BYLAW—CLARIFY PROCESSES FOR REMOVAL OF TOWN TREES (Tree Committee) B 6.AMEND GENERAL BYLAW S—TREE BYLAW—CHANGES TO TREE COMMITTEE COMPOSITON (Tree Committee) CC.Fur Trade Restriction(Citizen Petition-Dinesh Patel) DD.Dunback Meadow Conservation Easement (Citizen Petition-Charles Hornig) Zonin�Articles EE. SPRD 12/16/2022 2 FF. Village Overlay District Placeholder Multi-Family Zoning for MBTA Communities (Planning Board) GG. Supplemental Inclusionary Zoning Requirements for Village Overlay Districts Placeholder. (Planning Board) H H.Amend Zoning Map - Central Business District (Planning Board) GG. Modify Action Deadline for Maj or Site Plan Review(Planning Board) HH.Add Provisions for Minor Modifications to Approved Permits (Planning Board) II.Technical Corrections & Housekeeping (Planning Board) JJ.AMEND SECTION 135-4.4 OF THE ZONING BYLAW-REDUCE RESIDENTIAL GROSS FLOOR AREA (Citizen Petition-Matthew Daggett) 12/16/2022 3 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Transportation Safety Group Recommendations for Amendments to §192 Traffic Rules and Orders PRESENTER: ITEM S heila P a e As sistant P lannin NUMB E R: g � g Director; Ro s s Morrow,As s istant Town En ineer I.3 g S UMMARY: Category:Decision-Making Attached please find the Transportation S afety Group's (T S G)presentation on the following three proposed amendments to C hap ter 192 o f the C o d e o f L exingto n and s up p o rting info rmatio n. M emb ers o f the T S G will b e available to pres ent thes e propo sals. • §192-53(D) (2) Obedience to Traffic Control Signals - Red o No Right on Red for Massachusetts Avenue and Maple Street Intersection • §192-69 Twenty-Mile-P er-Hour S chool Zones 0 20 MP H S choo 1 Zone on C onc ord Avenue for the C otting S cho ol • �192-10 S chedule 7 Traffic S igns and S ignals o Stop Sign on Alcott Road at Thoreau Road o S to p S ign o n Wo o d S tre et at H artwell Avenue o S top S ign on S tedman Road at Allen S treet SUGGESTED MOTION: Mo ve to amend C hap ter 192 o f the C o d e o f L exingto n as fo llo ws: § 192-53(D) (2) Obedience to traffic control signals — Red No driver o f a vehic le fac ing a c irc ular red s ignal indic atio n s hall make a right turn where the o ffic ial traffic s igns are ins talled and maintained p ro hib iting s uc h turn at the fo llo wing inters ec tio ns: Street Direction of Travel At Intersection of Map le S treet S outhb ound Mas s achus etts Avenue Mas s achus etts Avenue Westb ound Map le S treet Move to amend Chapter 192 of the Code of Le�ngton as follows: §192-69 Twenty-mile-per-hour school zones: School Street Limits Time C o tting S c ho 01 C o nc o rd Avenue B etwe en 4 81 C o nc o rd Avenue 8:00 a.m. to 4:00 p.m. and 411 C onc ord Avenue Monday through F riday Mo ve to amend C hap ter 192 o f the C o d e o f L exingto n as fo llo ws: §192-10 schedule 7: S top signs and YIELD S igns STREET LOCATION REGULATION Alcott Road at Thoreau Road Stop S tedman Road at Allen S treet S top Wo o d S treet at Hartwell Avenue S top FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 7:l Op m ATTACHMENTS: Description Type � ,w�..��������~������:��:������:�m������;c:����������;����:������� �:.������ II���Fl�m�� � II�;��:������������1��;"�f"�����.������.���;����� �:.������° II�����.� � . 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II �,. iiiri�,�/i/r�, �l�i'.1 ,,,-%���� ., �;,,����„��'�" � �✓ :�, �� ��;��/,/�i s=" ,I �/% , ,/,/ I % ��1J� / ' ��,��////ii V�r ���, �i, ,�; i; %�-' q l�� � oii;," i���li m�ilm f i'' � lui ,��,�'W�ay -./� !,l i,� f f„�'�� �if / ./i0i , � j,'' lf �; , p/� r j� ��� //. /,/� /J j /r �/ // � �, y�I�VI I IIIIIIIIIIIIIIIIIII II III I,I,lill ��� ���� .,,,, , ', ; ,/ IIIII I � ;i s„" �i, / , ... y��,i°i�0�%�%�� I ���f��%4fj1�i,-� �. ��l '! %' � +�%f/ �Y� �iii/�li%j' 1 �� � ���r� � i� ��¢�i ��i, � f i%i�; � r, ' _ V�, � �//i/ � 'I�II I�V ��i / !J �,v v i� /////i' , �.' %i ji%/ir// !(�!'° �,i� ��, i r r �/` �'%/ ` �� ,, ' „° ' �r�� % �j, �� r � '�G �� i� /�, � � ,';'� i� ''' % n �i�iN � ��'i d .. i�/,/%� ' f; ,✓i%r, !� i, :� '� �fr„' t�iiir�, ������� TOWN OF LEXINGTON ���" ���� �,�,��„�"' ""��rm,,� ��� TRANSPORTA TION SAFETY GROUP ,��� _ � � ��� " � p���� � C �";,k 6" �� � a� f�`u�, ��µ � i�I�, � �a d�� � NV ���"'r� o �„�� �� ��J: ���`�� �� � �° �'� x��t�� 1625 Massachusetts Avenue �ed� �� �tif�� I�� ;��. � ��� ������ �''� �� ��� Lexington,Massachusetts 02420 r ��� �� �� Contact: Sheila Page ,,�, �� ��� �� � �����;�����;�����'� 781-698-4560 Assistant Planning Director �, �,�� htt�s://www.lexin tonma.gov/trans�ortation-safety-._�rou� s�a�e(a�lexingtonma.gov Date: December 12, 2022 To: Jim Malloy; Town Manager Cc: Kim Katzenback, Executive Clerk for the Select Board Carol Kowalski, Assistant Town Manager for Land Use Health and Development Ross Morrow, Assistant Town Engineer Chief Michael McLean, Police Captain Chris Barry, Police Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director RE: No right on red - Massachusetts Avenue/Maple Street Intersection Requested Action: Vote to amend §192-53(D) (2) Obedience to t�af�c cont�ol signals -Red to add the intersection of Massachusetts Avenue and Maple Street. Street Direction of Travel At Intersection of Maple Street Southbound Massachusetts Avenue Massachusetts Westbound Maple Street Avenue Background: Under Massachusetts law, drivers can make right turns at a red light, only after coming to a stop then yielding to pedestrians and other traffic unless a "no turn on red" sign is posted. Several intersections in Town have "no turn on red" signs posted. The two primary reasons for the "no right on red" is to protect pedestrians or if the intersection line-of sight is impaired. We have received several requests for "no turn on red" signs at the Massachusetts Avenue and Maple Street intersection as well as Waltham Street and Worthen Road. Conversely, DPW has received complaints of the new "no turn on red" signs at the Massachusetts Avenue and Worthen Road intersection. Drivers say they should not have to wait if no pedestrians are present. Unfortunately, drivers do not always follow the posted "no turn on red". Whether it is an intentional violation or just a result of sign fatigue - these violations put pedestrians at risk. TSG supports the posting of"no turn on red" signs at the intersection of Massachusetts Avenue and Maple Street because it difficult for drivers to see pedestrians in crosswalk particularly for drivers turning from Massachusetts Avenue on to Maple Street. TSG also supports the posting of"no turn on red" signs at the intersection of Waltham Street and VVorthen Road because the intersection is busy with students at arrival and dismissal times. However, a no turn on red sign is not needed for most other times of the day. A no turn on red lighted sign that is activated when the walk sign is on could better protect pedestrians as the lighted sign is more prominent for drivers and is only lit when needed which could alleviate sign fatigue and better facilitate compliance. These signs have been used in Belmont Center, and more recently installed on Lake Street at Brooks Avenue in Arlington. Implementation: Cost: Equipment/Construction : Fundin Timeline $30,000 two lighted LED signs for Mass Requested in TSG's Sumrner 2023 — Ave/Maple FY24 traffic mitigation unless grant funding traffic signal wiring and capital request. is found beforehand programing to connect it to the pedestrian activation button. Any future costs would be part of regular signal maintenance. TSG suggests this as pilot program. If it is successful we will look for other opportunities to install these signs. Success will be determined by reports of pedestrian comfort and driver compliance. VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED BY ADDING THE FOLLOWING TO: � 192-53(D) (2) Obedience to traffic control signals - Red No driver of a vehicle facing a circular red signal indication shall make a right turn where the official traffic signs are installed and maintained prohibiting such turn at the following intersections: Street Direction of Travel At Intersection of Maple Street Southbound Massachusetts Avenue Massachusetts Avenue Westbound Maple Street DAT E O F PAS SAG E SELECT BOARD ATTEST TOWN CLERK ,�;������� TOWN OF LEXINGTON ���,��� ��� ti���� ������� ���'����� ������� ����������«��� TRANSPOR TA TION SAFETY GR O UP (����, � N��4�r u � `d�, �� r', � „�; � � h� � r�� � � a "�p'�� � �� ���� ���;��K,��� y�` �����U��t�� 1625 Massachusetts Avenue �W Y r�, W I F�"'/.,�y� I ,,' . �� � r Lexin ton Massachusetts 02420 �,N;, �, ���� g � Contact: Sheila Page `"���"�������� 781-698-4560 Assistant Planning Director ���, „�.,�� https://www.lexin tonma.�ov/transportation-safet,�._�rou� s�age(a�lexin�tonma.gov Date: December 12, 2022 To: Jim Malloy; Town Manager Cc: Kim Katzenback, Executive Clerk Select Board John Livsey, Town Engineer Ross Morrow, Assistant Town Engineer Carol Kowalski, Assistant Town Manager for Land Use Health and Development Chief Mike McLean, Police Captain Chris Barry, Police Fr: Transportation Safety Group - Sheila Page,Assistant Planning Director RE: Recommended Traffic Regulation Amendment Stop on Alcott Road at Thoreau Road Stop on Wood Street at Hartwell Avenue Stop on Stedman Road at Allen Street Requested Action: Vote to amend T�affic Rules and O�de�s Chapte�192-10 Schedule 7 T�affic Signs and Signals to add a stop signs on Alcott Road at Thoreau Road; on Wood Street at Hartwell Avenue and on Stedman Road at Allen Street. Background: In response to safety requests to add stops on Alcott Road at Thoreau Road and on Wood Street at Hartwell Avenue, TSG recommends that the Select Board amend the T�af�c Rules and O�de�s Chapte�192-10 Schedule 7 T�affic Signs and Signals to add a stop signs on Alcott Road at Thoreau Road; on Wood Street at Hartwell Avenue and on Stedman Road at Allen Street. Alcott Road Back in August 2020,we added a stop on Holmes at Thoreau because the right of way was not clear as both roads are equal in use. At that time, TSG considered also adding a stop on Alcott which is across from Holmes but decided against it because Alcott is not a through street and is considered a minor street. Typically, a stop sign is not needed when a minor street meets an arterial as the arterial assumes the right of way. However, now that the stop sign is up on Holmes, it gives drivers on Alcott a false sense that a stopping is not necessary because they can see the back of the Holmes stop sign. Because Alcott is a minor street, drivers should be stopping at the Thoreau because it is an arterial. The neighbors have said drivers do not stop which adds confusion to the intersection. A stop sign is recommended at this location. 1 VVood Street Wood Street is "T"intersection and in"T" intersections the bottom of the "T"has the stop. HoWever, cyclist report that drivers are not stopping, and instead rolling through the intersection and cutting off the cyclists. TSG recommends a stop sign be installed to remind drivers to stop. Stedman Road The Stedman Road and Allen Street intersection is Wide with the streets meeting at angle. Allen Street is the through street. Since it is not clear to driver who has the right of way, a stop sign is recommended at this location. 2 VOTED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED BY ADDING THE FOLLOWING TO � 192-10 SCHEDULE 7: STOP SI GNS AND YIELD SIGNS STREET LOCATION REGULATION Alcott Road at Thoreau Road Stop Stedman Road at Allen Street Stop Wood Street at Hartwell Avenue Stop DATE OF PASSAGE SELECT BOARD ATTEST TOWN CLERK ������� TOWN OF LEXINGTON ���" ���� �,�,��„�"' ""��rm,,� ��� TRANSPORTA TION SAFETY GROUP ,��� _ � � ��� " � p���� � C �";,k 6" �� � a� f�`u�, ��µ � i�I�, � �a d�� � NV ���"'r� o �„�� �� ��J: ���`�� �� � �° �'� x��t�� 1625 Massachusetts Avenue �ed� �� �tif�� I�� ;��. � ��� ������ �''� �� ��� Lexington,Massachusetts 02420 r ��� �� �� Contact: Sheila Page ,,�, �� ��� �� � �����;�����;�����'� 781-698-4560 Assistant Planning Director �, �,�� https://Www.lexin tonma.�ov/transportation-safety-._�roup spa�e(a�lexingtonma.gov Date: December 12, 2022 To: Jim Malloy; Town Manager Cc: Kim Katzenback, Executive Clerk for the Select Board Carol Kowalski, Assistant Town Manager for Land Use Health and Development Ross Morrow, Assistant Town Engineer Chief Michael McLean, Police Captain Chris Barry, Police Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director RE: School Zone on Concord Avenue for the Cotting School Requested Action: Vote to amend §192-69 Twenty-rnile pe�-hou�school zones to add a 20 MPH school zone on Concord Avenue for the Cotting School. School Street Limits Time Cotting School Concord Avenue Between 481 Concord Avenue 8:00 a.m. to 4:00 p.m. and 411 Concord Avenue Monday through Friday Background The Cotting School and the Concord Avenue residents have requested traffic calming and a 20 MPH school zone on Concord Avenue. MassDOT requires certain warrants to be met in order for the Town to implement a school zone. One of which is that the proposed school zone must contain a marked crosswalk, initially there was no crosswalk. During the site plan review for the Cotting School's new athletic facility creating a school zone was discussed as a way to get students safely across the street for their internships as part of their school curriculum. The Planning Board in its decision agreed that if Cotting School built the needed crosswalk, the Town should pursue a 20 MPH School Zone. As part of the project, the Cotting School did build the needed crosswalk across Concord Avenue. With the new crosswalk now in place, the Transportation Safety Group recommends that the Select Board amend the T�affic Rules and O�de�s Chapte� 192-69 Twenty-mile pe�-hou�school zone to add a 20 MPH School Zone on Concord Avenue. Because recent speed studies have shown speeds higher than the posted 35MPH speed limit in that stretch of roadway, the school speed zone sign will include a speed feedback device that works at 20 MPH during school hours and then adjusts to 35 MPH during non-school hours. This adjustable equipment will help students cross Concord Avenue safely and will calm traffic outside of school hours. VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF 1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF LEXINGTON, ARE HEREBY AMENDED BY ADDING THE FOLLOWING TO: §192-69 Twenty-mile-per-hour school zones: School Street Limits Time Cotting School Concord Avenue Between 481 Concord Avenue 8:00 a.m.to 4:00 p.m. and 411 Concord Avenue Monday through Friday DAT E O F PAS SAG E SELECT BOARD ATTEST TOWN CLERK � � , � , � � �' ������ in� ,. �,�; i x�t'} .;�N .1 :�.°,, .. :.�• ; , , p, : ,. �. , : . ,� , , . .: :, :, , � , �,,.. w ...hr . . �,.I . •� � � � l � �HI W���I' � ' � : � �''� �J � W��,,.,:uiii' .'�� , N���iN' �rm� T.�,. �;� ..� : ..y . "�:����'�r�'�t� ,�, . ��� + � � � � �� ... �� � � � � � ���� � ����� �������-����. �'��������� '��� � ��.��_������rr���� ��. �r���������.�� ��.� � �� .. � � �� �� � �� � � ��"��,���k�1�;��,������� °c� �����'����'1"'I��I" �, ���� � � � _ � I�����iiii����r� ��I��� Board �������������� �i��s��l�us�t��A�r�. �� ��, ����;���'iiii����n� III�A��4�� ������� ����ct ��a�� Ni�r���r��, '��������'�ii����� y�� �� �����rt �������u������i�������������i�g ��su�t���v��I I ������������ ��������i�� ��� ����� �r� ��e 'I�t�i ,���� �������������. I� �s �� ��d�r��,�r����'iii i����,�����N'�����I�� t�v�rr� i� ����i����������� 'iii����'����������i r�� � ��I���� ����: ��i�� � �������u���r� �ver�ue i r� �r��t ���������������i����i �����I �����d i r�� �� t�r� �������u�������������������i n�s. T�r i� i� � r�n���������� ���������������� i�as ���rr ���r��������i'����� ��������������� � ��r�r��r�f�r����� ; ; ���u����������1�r��s ��������r� �i ����ul� ����� � � �p��s��� ���� ���������������'�����������r�r�ll��v�rl���� �� : � �����u���� int����l��p ��c�����r���������� ������n��r���� s�r�ri�e a�� ��������'��� �u�i��s�es. �ddit��r��l��r�� � ���������ir�l �����-�t�d��ts foer����ii�� ��i������� ��i� ��i�r������r� �r�� ����iN'�i����' �������i������t���r g�� �� r�������'iiii���� ��11 N4I�I I��������� ��� ��I������j�l��ll� '���I�',����������f ������� ��1 7��I�'�. I�;������I��Ip�l�',I�M�I, '� �����YY��1� I� ����i �, .�',�I���', #§ ��III'�i �I������ �� ���*./ ��� �� � �"�w�'���I11'�9I ���� iM`J������������� ����� ���I�����IA��'�E'������.i���r ����V���I� �������. ; ����I�'�I� '! � � .9 I����II��� �r���� �������. � ; � � i . �( i , eI�' pp; , I I +�.. {y!'' i . . � ��q���B r� ��q �I I ���� I.��M���I��� �����1� ���� � � II��II I�I�G�I II�I I����i�� ��� ��./1 1 i������ ��� ..���I'� ��M�M'�'�NI.YR���'�� �������� ���r# ��������� j�.�M'�I�I I�Wi i � ��������� �� p���E���. T��r�I� ���� �1���i����u���r�������ti�r�. � r # � 1�'�����m���ou, $ ; $ � ; ; ,� � � � � � �i�'i��� ' f� �i�'�������'if���� ��������'iiii�� ��I���I ` < ; � . ; � . � �������:� �' ��i�� �'���e# �������r�t �''''�I�u�����'�ii i���� �i�e�t�r � ; ; ; � ; � f � { ' � � � �' �.���� � �.��������.?'�.�.{�������`���"� � ��.�� �c��c������,�.������.���� �W������������, ��.�����.�-���_ � ����.�����,�..� �. ; 3 , ; � ��������.c:.���.�.��.�;,���� I Kim Katzenback From: Select Board Sent: Monday, December 12, 2022 8:07 AM To: James Malloy; Doug Lucente;Jill Hai;Joe Pato; Mark Sandeen; Suzie Barry Cc: Kim Katzenback Subject: FYI - FW: chronic speeding problem From: Phil Press Sent: Saturday, December 10, 2022 1:51 PM To: Select Board <selectboard�lexingtonma.gov> Cc:Sheila Page<spage@lexingtonma.gov> Subject: chronic speeding problem USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. To the Select Board: My name is Phil Press and I have lived at 440 Concord Ave. directly across from the Cotting School for almost 12 years. I have brought it to the attention of the Police Department several times that cars,trucks, and motorcycles speed past my house with no apparent regard for the speed limit at all hours of the day and night. They sent out a cruiser for an hour or so each time and nothing else. My immediate neighbors have voiced the exact same complaint. The problem is chronic and longstanding. After speaking with Sheila Page several months ago a radar speed check showed that nearly 50%of traffic in both directions exceeded the posted speed limit and from my observation many were over 50 mph. I fully support the plan to post a school zone sign with an electronic speed feedback sign. Thank you. IIWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/NAIUIU/U///!//UlUlffulU/U//l4/U/N1IWAIF/AIU/dldlffPlP/U///4/U/4I11U1�e When writing or responding, please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. � AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Discuss Inviting Public Back Into the Select Board Meeting Room PRE E TER• ITEM S N . NUMBER: Board Discussion I.4 S UMMARY: Category:Decision-Making T he S elect B o ard has had preliminary dis cus s ions regarding a return to in-p ers on meetings. With the addition of both the free standing air purif'ier and the C 02 monitor to the S elect Board Meeting Room, the S elect Board is being asked to consider resuming in-person attendance for S elect Board meetings effective Monday, January 9, 2023. SUGGESTED MOTION: Move to allow public in-person attendance at S elect Board meetings beginning January 9, 2023. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 7:3 Op m AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Tree Removal Near Minutema.n Bikeway and Lexington Police Station ITEM PRESENTER: NUMBER: I.5 S UMMARY: Category:Decision-Making As part of the Police Station construction and solar canopy there are trees that need to be removed. Mike C ro nin, D ire c to r o f P ub lic F ac ilitie s attend ed a tre e hearing with the Tre e Ward en o n No vemb er 14 and there was concerns raised by the Tree Committee to the original plan which necessitates the meeting with the S elect Board. S ub s equently, Mike C ronin has met with the Tree C ommittee and reached c ons ensus that there is an opportunity to save the more important trees, but the co st is the lo s s o f five p arking spac es. Mike C ro nin will p re s ent to the B o ard and the Tre e C o mmitte e has s ub mitted their p o s itio n and Will als o like ly b e in attendanc e to respond to any questions. Dave P insonneault and Chris F iladoro will also b e pres ent to explain the proc es s. Attached please find a letter from the Tree Committee and the plan from Tecton Architects showing the trees that are id entif'ied to b e remo ved. P age 1 o f the Tec to n attac hment id entif'ie s the s p ec if'ic tre e s that Were s lated fo r remo val b y the s ite c o ntrac to r. T he two main reas o ns fo r the p ro p o s ed remo val o f the tree s was (1) due to the tree b eing lo c ated within the new p arking area; and (2)b ec aus e the exc avatio n wo rk fo r the new c urb ing wo uld und ermine the tre e s ro o t s ys tem c aus ing them to die in the near future. P age 2 o f the attac hment s ho ws the s ame 16 tre e s to b e remo ved alo ng the b ike p ath and it als o s ho ws thre e tre e s that are p lanned to b e s aved to the we s t o f the fro nt entry and there are ano ther 6 tre e s in F letc her P ark scheduled to be saved on the site. Page 2 also shows four trees that were scheduled for removal that we dec ided to relo c ate within F letcher F ield at the exp ens e o f roughly$50,000. P age 3 s ho ws the tree s that were to b e remo ved alo ng the b ike p ath. T he s e tree s were the b as is o f the hearing. P age 4 o f the hand o ut s ho ws the numb er o f tre e s that are p lanned to remain and the ad d itio n o f a new b ump o ut. T his p ro p o s al c o me s fro m many c o nvers atio ns and two s ite walks with memb ers o f the Tre e C o mmitte e. This proposal was presented to the Tree Committee at a meeting on December 8. The Tree Committee would like to keep the trees along the bike path(that are shown in green) and agreed to remove the trees shown in red. In order to save a stand of Black Locust trees, a tree well(Identif'ied in light green)would need to be constructed at the exp ens e o f roughly 4-5 p arking spac es. This bump out would provide an appropriate area for the tree roots and for these very mature trees not to be disturbed. T his prop o s al to remove 8 trees and retain 8 trees was p o s itively rec eived and endors ed by the Tree C ommittee. SUGGESTED MOTION: Move to approve the removal of (insert the Board's decision, the consensus of the Tree Committee and DPF Director was 8 trees)trees on Town property located at 1557-1625 Massachusetts Avenue as per the attached plan. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 7:40p m ATTACHMENTS: Description Type � �...�..,�����,�����r��r�����,�;�;���c:dc:���r����,�r����;�,��i���� ������� ��,������� � ��'�:�^����.c:������G�� ������° IC�:n����:� Dece m be r 13, 2022 Select Board Town Of Lexington 1625 Massachusetts Ave. Lexington, MA 02420 Dear Select Board members, At the Tree Committee meeting of December 8, 2022, the committee voted the following unanimously: The Tree Committee is opposed to the original plan to remove 16 trees along the bikeway in conjunction with construction of the new police station. It is in favor of an alternative plan, provided by the Director of Public Facilities, to save eight of the largest trees at the expense of five parking spaces. Sincerely, Lexington Tree Committee: Gloria Bloom, Mark Connor (Co-chair), Pat Moyer, Gerry Paul (Chair), Nancy Sofen, Barbara Tarrh, Jim Wood ' U � V m M v � ;,; d . O � ,;. , � ;; ;,r v , � c� � � � � ,. . � � , �;�,, . m d / � �/ d . � % .;,, " " � ;,,,,. � v v ,�-.��� .� a � � �� ., � ; � � ,,,,,, ;;, ,;;,;. �;r,% N ,,,,, .,:..,:.. � , ;, :� �,,�, �, ,u �, �,a.,, � . ,� � I Q I oo I U ' U � V m M v � ;,; d . O � ,;. , � ;; ;,r v , � c� � � � � ,. . � � , �;�,, . m d / � �/ d . � % .;,, " " � ;,,,,. � v v ,�-.��� .� a � � �� ., � ; � � ,,,,,, ;;, ,;;,;. �;r,% N ,,,,, .,:..,:.. � , ;, :� �,,�, �, ,u �, �,a.,, � . ,� � I Q I oo I U ' U � V m M v � ;,; d . O � ,;. , � ;; ;,r v , � c� � � � � ,. . � � , �;�,, . m d / � �/ d . � % .;,, " " � ;,,,,. � v v ,�-.��� .� a � � �� ., � ; � � ,,,,,, ;;, ,;;,;. �;r,% N ,,,,, .,:..,:.. � , ;, :� �,,�, �, ,u �, �,a.,, � . ,� � I Q I oo I U ' U � V m M v � ;,; d . O � ,;. , � ;; ;,r v , � c� � � � � ,. . � � , �;�,, . m d / � �/ d . � % .;,, " " � ;,,,,. � v v ,�-.��� .� a � � �� ., � ; � � ,,,,,, ;;, ,;;,;. �;r,% N ,,,,, .,:..,:.. � , ;, :� �,,�, �, ,u �, �,a.,, � . ,� � I Q I oo I U AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Update on Possible Monument for the 250th Anniversary of the Battle of Lexington PRESENTER: ITEM Suzie Ba Chair of NUMBER: �� S emiquinc entennial C o mmis s io n Lex250 I.6 � ) S UMMARY: C ategory: Informing As the Board will recall, Howard Wolk attended the June 6, 2022 S elect Board meeting to relay his offer of inve s ting$2 5 0,000 to help initiate the p ro c e s s o f a mo nument to c o mmemo rate the 2 5 0�Annivers ary o f the B attle o f L exingto n. I nve s tigating a p o s s ib le mo nument is d e liverab le#4 in the c harge to the S emiquincentennial Commission(Lex250) from the S elect Board. The Board did not voice any objection to Mr. Wo ll�mo ving fo rward with further inve s tigatio n o f a mo nument and s ugge s ted he fo rm a s mall gro up to d o so. Mr. Wo lk to o k the B o ard's advic e fro m the June 6, 2022 S elec t B o ard meeting and has b een meeting with a s mall gro up (2 memb ers o f the S emiquinc entennial C o mmis s io n and 3 c o mmunity memb ers)to d is c us s the p o s s ib ility o f a mo nument and where it wo uld b e lo c ated. T he gro up has lo o ked at multip le lo c atio ns and c o ns ulted with Mr. P ins o nne ault, D P W D irec to r and wo uld like the B o ard's fe edb ac k o n the p o s s ib ility o f the mo nument b eing p lac ed in B elfry P ark at the c o rner o f Mas s ac hus etts Avenue and C larke S treet. T here is no p ro p o s ed d e s ign yet and the s mall gro up has no t yet o ffic ially d is c us s ed this lo c atio n with any o ther B o ard s o r Committees but wanted to see if the Board had any strong objections to the location before further discussions With other Boards & C ommittees and b efore is suing a Request for Artists. The small group feels it important fo r any p o tential artis ts ans wering the R eque s t fo r Artis ts to und ers tand the lo c atio n s o they c an d e s ign their project with the space in mind. SUGGESTED MOTION: No Motion needed. FOLLOW-UP: Ms. Barry will c ommunicate any is sues or conc erns rais ed to the small group. DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 B:OOpm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Parking Enforcement in Lexington Center PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager I.7 S UMMARY: Category:Decision-Making T his is a continuation of the discussion from the 12-5-22 meeting on parking enforcement in the Center. T he Center Committee took this item up on 12-8-22 and voted unanimously to recommend that the Town return to parking enforcement as was in place pre-pandemic as of 2/1/23 (when new permits are issued). We would ensure that S ean Dugan put information out in all the normal channels and for the week before we would seek to have the electronic sign boards are posted at entrances to the Center indicating that P arking Enforcement starts 2/1/23. T he P arking Management Group will also be taking this up for a few other issues related to where free parking is located and will also be making a recommendation on that aspect of this, although this doesn't necessarily need to be done prior to the S elect B oard considering re-establishing parking enforcement. SUGGESTED MOTION: Mo ve to re-e s tab lis h p arking enfo rc ement as it was p revio us ly enfo rc ed p rio r to the C O V I D p and emic, in the C enter area as o f 2-1-23. 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' ���` � ///�%�i%��,,, � �i//l// %����ii�ii�ii%�%��iij%% �iiiii%/,//%///,%%������/,///D��i%/r ��, //%%//r ,� iii,iiiii��riii�i�,i,/,�rr rr,,:��� ��� �� i������ � �� � %/� �' /iii �� ,�� ���� //i,,j �` //%/ "�,�`" ��" iiii��� .�� /ifii��i �'� � �� • ' iii%/,,/"/ °'�"� �, °• � �,,,, ,� � ��i� � � � l//,"' ^� i�ii��, ��� � ������� �' �" ii%� ,�'� � �1 %/�� � �% ��, � �� �� ii � ;;ii�� ;,r i � ///// �, iii/� �* ,,�i ;;.� � � � s ���""� � �� � � � ��,"�/�% .%�i�/l�/ , o � �71� �+�o; • , ;,; ;,. ,� � < „ � i'i� � ���������ii:� „ `e.. iJ,, �/ r� z`� � ,o p '�� G"I w I � iii � �I%//� � I 'TH �/��/� � f,,� A����f�. �� o �c e e a m e n .,� �� �,� : MEMORANDUM TO: James Malloy, Town Manager FROM: Michael A. McLean, Chief of Police DATE: December 15, 2022 SUBJECT: Parking Enforcement Plan Over the past three years the center area has experienced some extraordinary conditions unlike anything seen before which have had a huge effect on the parking and parking enforcement in the center. These included a worldwide pandemic which all but shut down all businesses in the center leaving town lots virtually empty for long periods of time. The recently completed Center Streetscape proj ect involved a complete overhaul of the center area which caused changes to the parking areas sometimes on a daily basis. As a result, meter and parking fine revenue have been at historical lows. During this period,parking enforcement was inconsistent due to the lack of need to promote parking turnover and to be fundamentally fair to the community and its visitors. Now that the Center Streetscape proj ect is complete and local businesses looking to rebound from the pandemic, it is time to reestablish a solid parking plan which includes programs and enforcement efforts. On December 8th members of the Center Committee met with liaisons from multiple town departments to gain their input on the parking situation in the center. They agree that it is time move forward on reestablishing the pre-pandemic parking regulations and enforcement in the center. The Parking Management Group is set to meet on January 6, 2023 to have similar discussions including areas of free parking which was established in April 2021. The following are synopsis of some of the parking programs and where we are moving forward. Town Permit Program (Pre-Pay and Pay as You Go) This program began in 2016. The department issued 230 permits during 2022 at no charge to the customer. This was done to try to have an accurate count as possible of patrons using the program. Lexington Police Depa�tment Tel: (781)862-1212 1575 Massachusetts Avenue, Lexington,MA 02420 Fax: (781) 863-1291 Passes from 2020 and 2021 were still honored and users were not required to get an updated pass. After discussion with the Center Committee, there is an agreed upon start date of February 1, 2023 to reissue new permits at the pre-pandemic rate. The Traffic Bureau staff is already prepared for this date and there will be a multi-layered informational campaign to notify past users of the program and any future interested parties. Pre-pandemic, the program in 2019 had 304 prepay users and 501 PAYG users per year. In the three pre-pandemic years the program has collected and average of�69,000 per year. Senior Parking Program In September of 2021, Human Services began issuing parking passes to qualified members of the community. This pass allows free parking based on the specified duration of the meter. Through today, 1365 passes have been issued. Over the past two weeks, the Parking Control Officer has been surveying the town lots and has found an average of 15 vehicles a day utilizing the passes. We will continue to monitor pass usage moving forward. Pay by Phone This program began in September 2021. It allows patrons to have another payment option in some metered lots (Lots 1,3 and 6) and the only method of payment in the VIP Lot. There were some minor complaints from potential users before the program started but rare once it began. The most common concern is the absence of the lot attendants which occurred in January of 2021. While the program has not yet truly been tested, there have been 51,781 successful transactions and$44,548 collected via the app. We will continue to meet with Pay by Phone representatives as the app gets the increase in use that we anticipate. Meter Upgrades In order for our meters to be able to communicate with our parking vendors, all of the meters needed to be upgraded from 3 G to 4G. Phase 1: An inspection of all of the meters also revealed that 321 meters needed to be repaired for a variety of reasons. Of this total, the final 37 meters were shipped out on December 1 St When they return, a11321 will have been upgraded and repaired. Phase 2 will then take place which will involve the upgrade to 4G of 208 meters that do not require any additional repair. Parking Fines As mentioned parking fines have decreased dramatically. The figures below are the FY19-22 fines. Our expectations are that with the return of visitors to the center area coupled with the reestablishing of parking programs and regular enforcement, these numbers will increase to those seen pre-pandemic. FY 19 FY20 FY21 FY22 �60,545 $49,360 �11,640 $12,840 Meter Revenue Meter revenue consists mainly of coins taken in and credit card receipts. Like parking fines, these figures are down dramatically from pre-pandemic numbers. Our expectations are that these numbers will increase with effective parking enforcement and more visitors to the center area. Currently the town absorbs a 13-cent fee for every credit card transaction. I would recommend the Board consider passing that cost to the consumer as we do with the Pay by Phone transactions. The figures below are the past fiscal years of revenue from meter use. FY 19 FY2 0 FY21 FY22 $423,658 �301,598 �137,327 $148,833 We do not anticipate any problems with reestablishing the pre-pandemic programs and enforcement practices. It is of the utmost importance to have the collaboration of the Center Committee and the Parking Management Group as well as ensuring all efforts have been exhausted in notifying the community of these upcoming changes before we begin increased enforcement. Please let me know if you have any follow up questions on any of the programs. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve S idewalk Rentals to Re staurants in Lexington C enter PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager I.8 S UMMARY: Category:Decision-Making This is a continuation of the discussion on 12-5-22 regarding the fees charged to establishments that use public s id ewalks fo r o utd o o r d ining. Mr. Mallo y attend ed the L exingto n C enter C o mmitte e me eting and they vo ted unanimo us ly to rec o mmend e s tab lis hing new rate s and p erfo rmanc e s tand ard s (that will b e inc lud ed in the application related to keeping areas clean and keeping a minimal width of wall�ways, both of which have not been an issue)based on what I presented to them. We contacted approximately 15 area towns and found that many do not have outdoor c afes, but tho s e that do had the fo lloWing fees: • Cambridge charges $750 for patios on public ways (sidewalks) + $750 on their alcohol license fees if they s erve alc o ho l. • Somerville charges a$200 application fee+ $100 per seat in the public way. • Needham charges a$100 application fee for sidewall�cafes and $250 for parking spaces. • Arlington charges a$50 fee. • Waltham, Burlington, Bedford and Danvers do not charge a fee. • The remaining communities did not have outdoor dining. To remind the Board, Lexington charged Peet's Coffee $465 for 6 outdoor seats on sidewall�s ($78 per seat) and Bertucci's $3,900 for 40 seats ($98 per seat). Given the above charges, only Somerville had similar charges. Mr. Mallo y is rec o mmend ing to the S elec t B o ard that we e s tab lis h new rate s that wo uld b e (p er year and no t per seat): • Up to 10 outdoor seats on public sidewalks $100 per year • Over 10 seats on public sidewalks $250 per year • $3,7 5 0 fo r the p arklet o nc e we have ac quired a new p arklet The parklet fee is based on the estimated cost of$75,000 (approved by the Board to use ARPA funds) divided b y a 20-year life s p an(whic h may b e lo nger than the ac tual life s p an will b e). SUGGESTED MOTION: Mo ve to s et a fe e fo r rental o f p ub lic s id ewalks fo r o utd o o r d ining in the C enter at the fo llo wing rate s: • Up to 10 outdoor seats on public sidewalks $100 per year • Over 10 seats on public sidewall�s $250 per year • $3,7 5 0 fo r the p arklet o nc e we have ac quired a new p arklet FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 8:25pm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Review and Approve Ad Hoc Transportation Committee Charge PRE E TER• ITEM S N . NUMBER: Kelly Axtell, Deputy Town Manager I.9 S UMMARY: Category:Decision-Making Attached please find the revised committee charge for an Ad Hoc Transportation Committee to study the Lexpress bus service and make a recommendation prior to the end of 2023 in time for the FY25 budget process. The revisions incorporate the discussion from the last S elect Board meeting. The Board has the option of altering the membership as appropriate. SUGGESTED MOTION: Move to create an Ad Hoc Transportation C ommittee to study Lexpres s as p er the attached C ommittee C harge and to rep o rt b ac k to the S elec t B o ard p rio r to D ec emb er 31, 2023. FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/19/2022 8:3 Sp m ATTACHMENTS: Description Type � ���w�����c��.�.�:��I�����"��'�m����m����c:m�:��.��:�m������r���a��������(:�����,���� �������� �����ai�.� AD HOC TRANSPORTATION COMMITTEE Members: 7 Members to include: (1) member of the Transportation Advisory Committee; (1) member of the Senior Community; the Assistant Town Manager for Finance (or their designee); (1) member of the Economic Development Advisory Committee; (1) business representative; (1) member of the School Committee (or their designee); and the Human Services Director (or their designee) as well as Liaisons from the Select Board, Appropriations Committee and Capital Expenditures Committee. Appointed by: Select Board Assigned Staff: Transportation Services Manager Length of Term: One Year Meeting Times: As determined by the Committee Description: The Ad Hoc Transportation Committee will evaluate the Lexpress bus service to review: • Lexpress, MBTA and other shuttle bus routes and passenger volumes • View the cost per passenger for Lexpress in relation to other local, regional and national cost per passenger standards • Review what needs are being met and whether there are needs that are not being met(businesses, students, seniors, etc.) • Review bus routes/times in which Lexpress buses are running routes with no passengers • Review fares and recommend a new fare structure • Review contracted services vs. in-house service • Provide a recommendation on whether the service should continue, if so,the structure of Lexpress,what routes should be and what rate fares should be set at in the future Mission: To provide a recommendation to the Select Board no later than December 15, 2023 on the future of the Lexpress bus service in time to be incorporated into the FY25 budget. At least two public hearings; one to obtain input and a second to obtain feedback on the recommendations. It is intended that this Ad Hoc Committee will be disbanded in December 2023. Prior to serving as a member of this Committee, appointees are required to: 1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict of Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required bytheConflictof Intereststatute. Further,tocontinuetoserveontheCommittee,the member must acknowledge every two years completion of the on-line training requirement.