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Home My WebLink About2022-12-01 Budget Hearing Presentations Packet - Released SELECT BOARD MEETING Thursday, December 1, 2022 Conducted by Remote Participation* 1:00 P M AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. F Y2024 P ro p o s ed B ud get- Human S ervic e s D ep artment P re s entatio n 1:OOp m 2. FY2024 Proposed Budget- Recreation& Community Programs Presentation 1:30pm 3. FY2024 Proposed Budget- Department of Public Works; Water/Sewer 2:15pm P re s entatio ns 4. FY2024 Proposed Budget- Select Board Office Presentation 3:45pm 5. F Y2024 P ro p o s ed B ud get- F inanc e D ep artment P re s entatio n 4:15p m ADJOURN 1. Anticipated Adjournment 4:45pm T he S elec t B o ard meeting p ac ket is typ ic ally availab le at leas t o ne b us ine s s day in advanc e o f the meeting:https://lexington.novusagenda.com/agendapublic/ Membe�s of the public can view the meetz'ng f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://us06web.zoom.us/j/84105266207?pwd=dEJKZVRUditXNHIxNjMwaUVpNG5UUT09 iP ho ne o ne-tap: +13052241968„84105266207# US +13092053325„84105266207# US Telephone: +1 305 224 1968 US +1 309 205 3325 US +1 312 626 6799 US (Chicago) +1 646 931 3 860 U S +1 929 436 2866 US (New York) +1 301 715 8592 US (Washington DC) Web inar ID: 841 0526 6207 Passcode: 126726 *An Act Relative to Extending C ertain S tate of Emergency Ac c o mo datio ns:http s://v��ww.mas s.go v/the-o p en-me eting-law T he next regularly s c heduled meeting o f the S elec t B o ard will b e held o n Mo nday, D ec emb er 5, 2022 at 6:3 Op m via remo te p artic ip atio n. Hea�ing Assistance Devices Available on Request All agenda time and the o�de�of items a�e approximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Proposed Budget - Huma.n Services Department Presentation PRESENTER: ITEM NUMBER: Melissa Interess, Director of Human S ervic es I.1 S UMMARY: No vote is �equested fo�this agenda item. Review preliminary F Y2024 budget for the Human S ervices Department. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2022 1:OOp m ATTACHMENTS: Description Type � ��'��.nb��ar��.��.�� :..:��Fl�ai��fm��:n��c��m��.�.��:��G��i�.��:��:9�'�(�:��'��.��.�:��;�:��: ��fm �� n.,,_,,, �. ,�. ., ��ui ... �mfrtfmffmf��sm�ryWwMM�q� "'w ,.�., �y, �n M1I�%NMi^mNY1MmYMfkY%I"ryYq� .�,� rv�� M� I�� ' x"0 W�ry m W" ..,.� ��I�'"� m v ' �� 1� �r� F �� ' o �N n�"� N��5+-� � ., , �� n W"� "N ��pyre .. —x.viv..�m, ........ � W N'Tn � d� f ,.�� n �e ° �p��a �h�m�'f0� ... .. � 0 �li ur� o b ,�' .. rr�✓ .. �� i. /ry o �eW�re'. 'i..�n.. v� �� N 1�N e �� f!�� . ��l^M �� F ` �"� �� Au �"�r V "'�"�, "',v aw�. �. 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H m n ervices De rtment u a a Re u este B u et Fi Y r 2 24 sca ea S m itte � u y. Me issa Interess H u ma n ervices Di rector , e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et De velo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Mission: The Human Services Department connects Lexington residents of all ages to information, support, and educational services, and is responsible for managing the Lexpress bus system and other transportation initiatives. The department seeks to identify the unmet needs of our community by providing outreach and prevention services that promote physical and mental well being for families, seniors, veterans, and youth. Budget Overview: The Human Services Department is requesting a level-service budget. The requested FY2024 All Funds budget is $2,036,749 which reflects an increase of$188,819, or 10.22%, from FY2023. Compensation increases by $40,450, or 4.60%, and expenses increase by $148,369 or 15.32%, primarily due to contractual service increases anticipated through a new bus contract scheduled to expire in June 2023. The All Funds budget includes funding from a Massachusetts Executive Office of Elder Affairs (EOEA) grant, the MBTA Suburban Transportation grant, and the Senior Services Revolving Fund (formerly known as the Council on Aging Programs Revolving Fund). The General Fund budget request (All Funds less the revolving fund and grant-supported spending) is $1,705,936 and reflects a $178,515 or 11.69% increase, with a $30,146, or 4.20% increase in compensation and a $148,369, or 18.32%, increase in expenses. Administration and Outreach: The Human Services Department is responsible for the program development and implementation of Lexington's Senior Services (Council on Aging), Transportation Services, Veterans Services, and Youth and Family Services. The Human Services Director and Administrative support staff provide programmatic oversight and support to department divisions and community volunteer initiatives. Senior/Youth and Familv Services: StafF plan and implement services and programs to youth, families, and older adults. Services include assessment, information and referral, case management, crisis stabilization, parent coaching, family support, senior and general community outreach, and school consultation. Services are provided to Lexington residents who may be in need of additional supportive services to help them meet basic needs and live safely in the Lexington community. The department also collaborates with other Town departments and community agencies to provide outreach, support, and educational programming addressing mental health and well being. 6000 - Human Services 1 Veterans Services: The Towns of Bedford and Lexington formed a Massachusetts Department of Veterans' Services District approved in December 2012. The Town of Carlisle joined the District in 2019. In addition to the District Director, a part-time Veterans' Services Officer was hired in April 2013 when Bedford was made part of the District. The stafF administer Chapter 115 benefits as mandated by Massachusetts General Law. In addition, District stafF link veterans and their families to the Federal, State, and local resources to which they are entitled. Transportation Services: The Transportation Services Division works to meet the diverse transportation needs of Lexington, from encouraging and educating people about pedestrian, bike, and transit options, to assisting those with less mobility with appropriate services. The Transportation Manager was named the Safe Routes to School (SRTS) Coordinator in 2020 and many programs offered by the department not only serve the K-8 youth that SRTS focuses on, but also the general public. Recent programs include: League Cycling Instructor (LCI) training, Bike Rodeos, Bike Smart Youth, Smart Cycling Adults, Cycling with Confidence for seniors, Winter Cycling Workshop, Commuter Breakfast on the Bikeway, Family Rides, and free trainings on how to use bus bike racks. Department Initiatives: 1. Continue to identify and implement programming specific to diversity, equity, and inclusion, as well as participate in Town-sponsored racial justice initiatives. 2. Continue to support and promote access to mental health services through direct therapeutic services offered by Eliot Community Human Services and department staff, as well as through the William James INTERFACE Referral Service 3. Continue implementation of action plan based on findings and recommendations from Age Friendly needs assessment. 4. Continue advocating for and advancing towards regionalization of transportation services. Pilot utilizing one current Lexpress vehicle for more demand service, but allowing flexibility to alternate between fixed-route and demand based on ridership/times of day. Complete the Bike Friendly Communities application and continue to advocate and advance goals for active transportation at schools through Safe Routes to School program. Program Improvement Requests None. 6000 - Human Services 2 Budget Summary - General Fund FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,127,642 $1,075,088 $1,387,945 $1,536,460 $148,515 10.70% Veterans Benefits Reimbursement $61,498 $30,109 $14,476 $14,476 $0 % TDM Allocation $95,000 $95,000 $95,000 $125,000 $30,000 31.58% Fees Lexpress Fares $9,506 $16,010 $30,000 $30,000 $0 % • . .1 1 1 - - . • '� • .� . '� . 1 '� � '� 1 • . '� : .' ' � FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $636,538 $687,126 $717,650 $747,796 $30,146 4.20% Expenses $657,109 $529,081 $809,771 $958,140 $148,369 18.32% � • •� � � • / �i � •� �� • � �� • •� ' � Program Summary(General FY2021 FY2022 FY2023 FY2024 Dollar Percent Fund) Actual Actual Revised Request Increase Increase Total 6110 Ad m i n istration $211,663 $227,095 $237,334 $248,094 $10,760 4.53% Total 6140 Veterans' Services $56,748 $76,743 $91,554 $93,534 $1,980 2.16% Total 6150 Youth & Family Services $184,651 $186,389 $212,253 $215,694 $3,441 1.62% Total 6170 Senior Services & $146,415 $178,149 $198,454 $205,383 $6,929 3.49% Community Programs Total 6210 Transportation Services $694,168 $547,831 $787,826 $943,231 $155,405 19.73% � • •/ / � i � �� •� �� • / �� ' � Object Code Summary(General FY2021 FY2022 FY2023 FY2024 Dollar Percent Fund) Actual Actual Revised Request Increase Increase Salaries &Wages $636,538 $687,126 $717,650 $747,796 $30,146 4.20% Overtime $0 $0 $0 $0 $0 % Personal Services $636,538 $687,126 $717,650 $747,796 $30,146 4.20% Contractual Services $638,725 $495,250 $770,796 $919,395 $148,599 19.28% Utilities $3,266 $3,217 $3,240 $3,260 $20 0.62% Supplies $12,849 $26,997 $31,235 $30,985 $(250) (0.80)% Small Ca ital $2,269 $3,617 $4,500 $4,500 $0 % Expenses $657,109 $529,081 $809,771 $958,140 $148,369 18.32% • . .1 1 1 . • '� • •� '� . 1 '� � '� 1 • . '� : .• ' � 6000 - Human Services 3 Budget Summary - Revolving Funds* and Grants FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase EO EA G rant $94,764 $94,764 $94,764 $97,929 $3,165 3.34% Veterans Services Regional �gg,671 $97,641 $92,654 $94,783 $2,129 2.30% Funding Senior Services Revolving Fund* $8,151 $42,011 $75,000 $75,000 $0 % M BTA G rant $56,243 $58,493 $55,000 $56,578 $1,578 2.87% � � • • � � • • • i � • i � � i • 1 • . � I 1 1 • ' . • � • • � 1 � • � 1 � • . • � '�Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. Appropriations Summary(Non- FY2021 FY2022 FY2023 FY2024 Dollar Percent General Fund) Actual Actual Appropriation Request Increase Increase EOEA Grant $99,831 $282,063 $94,764 $99,504 $4,740 5.00% Personal Services $79,391 $204,973 $68,447 $73,187 $4,740 6.93% Expenses $20,440 $77,090 $26,317 $26,317 $0 % Veterans' Services Regional Funding $94,177 $92,132 $95,745 $101,309 $5,564 5.81% Personal Services $92,952 $88,503 $93,320 $98,884 $5,564 5.96% Expenses $1,225 $3,629 $2,425 $2,425 $0 % Senior Services Revolving Fund Expenses $6,469 $29,461 $75,000 $75,000 $0 % MBTA Grant-Transportation Services Expenses $56,243 $58,493 $55,000 $55,000 $0 % . . . i i � . . . �, . � �,- . - • �, i � • �, i : �, i i - � , Appropriations Summary(All FY2021 FY2022 FY2023 FY2024 Dollar Percent Funds) Actual Actual Revised Request Increase Increase Compensation $808,881 $980,602 $879,417 $919,867 $40,450 4.60% Expenses $741,486 $697,753 $968,513 $1,116,882 $148,369 15.32% . . . I11 , � � � . � .� � � � � � . . . � ' � � � • � • • � • � � � • � • • . � � 6000 - Human Services 4 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� , ;��ry '�� FY2024 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services FY2021 FY2022 FY2023 FY2024 Authorized/Appropriated Staffin� Budget Budget Budget Request Director of Human Services 1 1 1 1 Senior Services Director 1 1 1 1 Assistant Director of Youth and Family 1 1 1 1 Services Clinical & Community Outreach 1 1 1 1 Manager Senior Services Coordinator 1 1 1 1 Health Outreach Clinician** 0.57 0.57 0.57 0.57 Office Manager 1 1 1 1 Municipal Clerk (Part-time) 0.69 0.69 0.69 0.69 Veterans' Services District Director 1 1 1 1 Veterans' Services Officer 0.51 0.51 0.51 0.51 Transportation Services Manager 1 1 1 1 Department Transportation Assistant 0.8 0.8 0.8 0.8 Registered Dietician* PT PT PT PT Volunteer Coordinator/Program PT PT PT PT Assistant* Total FTE 10.57 10.57 10.57 10.57 Tota I FT/PT 8 FT/ 6 PT 8 FT/ 6 PT 8 FT/ 6 PT 8 FT / 6 PT Explanatory Notes: **This position was formerly the Senior Services Nurse and was updated to Health Outreach Clinician in February 2022. 6000 - Human Services 5 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6110 Administration and Outreach Budget Description: Human Services Department administrative staff inembers provide customer service support and management of the Human Services Department, Lexington Community Center, Human Services programs and outreach services, and the development of educational and wellness programming for Lexington citizens of all ages. It is the responsibility of the administrative staff to support programs, collect data, and actively collaborate with the Council on Aging Board, the Friends of the Council on Aging Board, and the Human Rights Committee. Department staff train and supervise over 100 volunteers who provide hundreds of hours per year of support services vital to the Community Center and Human Services operations. StafF assist eligible residents to apply for the Senior Services Tax Work-OfF Program - training them to be placed in various jobs within a number of Town departments. Volunteers perform administrative tasks, provide customer service and assist with senior trips, dining programs, discussion groups, and the Fix-It Shop. Budqet Detail: The FY2024 requested budget reflects a $10,760, or 4.53% increase from the FY2023 budget, and includes a $10,760 or 5.44% increase in wages due to contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are level- funded. 6000 - Human Services 6 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u la r Wages $188,664 $197,174 $196,834 $207,594 $10,760 5.47% 511010 Part-Time Wages $0 $0 $0 $0 $0 % 514090 Longevity $171 $900 $900 $900 $0 % 512000 Seasonal Part-Time $0 $0 $0 $0 $0 % Subtotal Compensation $188,835 $198,074 $19 7,734 $208,494 $10,760 5.44% 520000 Contract Services $0 $1,482 $4,000 $4,000 $0 % 538080 Printing & Forms $80 $375 $1,000 $1,000 $0 % 530000 Professional Services $950 $0 $1,500 $1,500 $0 % 572000 Mileage $0 $107 $500 $500 $0 % 542020 Postage & Mailing $14,161 $10,009 $12,000 $12,000 $0 % 530060 Prof Dev&Training $1,500 $171 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $299 $1,862 $2,500 $2,500 $0 % 534030 Mobile Devices $605 $605 $600 $600 $0 % 558000 Supplies $0 $0 $0 $0 $0 % 542000 Office Supplies $2,782 $8,686 $8,500 $8,500 $0 % 573000 Membership/Dues $181 $2,109 $2,500 $2,500 $0 % 542040 Office E ui ment $2,269 $3,617 $4,500 $4,500 $0 % Subtotal Expenses $22,827 $29,023 $39,600 $39,600 $0 % Total 6110 Human Services �211,662 $227,097 $237,334 $248,094 $10,760 4.53% Administration 6000 - Human Services 7 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6140 Veterans' Services Budget Description: The Veterans Services District supports the needs of local veterans and their dependents by administering veterans' benefits as required by Massachusetts General Law Chapter 115. The district staff serves as a single point of service for information and referrals to numerous town, state and federal vA benefits and services available to veterans and their dependents, as well as linking them to support services that are available to all Lexington residents. This budget also supports funding for Town Veterans' events in collaboration with the Town Celebrations Committee. The District provides services to the Town of Lexington, Town of Bedford, and the Town of Carlisle, and is comprised of a full-time District Director and a part-time Veterans' Services Officer (vS0). The District Director maintains the central office at the Lexington Community Center as well as the Carlisle office, while the VSO is primarily based in Bedford. Both staff are available by cell phone, regular office hours, and scheduled visits in the community. Budget Detail: The FY2024 requested All Funds budget reflects an increase of$7,544 or 4.03%. In prior years, decreases were recommended in contractual services for Lexington Veteran's Benefits due to a declining caseload; however, there has been a small increase in Veteran's benefits being paid out in FY2022 and FY2023, so level-funding is recommended for FY2024. The Town of Lexington is reimbursed at a rate of 75% by the State of Massachusetts for approved Veterans benefits and expenses (excluding the salaries of the District Director and VSO) under Chapter 115. The Town of Bedford is responsible for 100% of the part-time VSO's salary and 50% of the Director's salary, while the Town of Carlisle is responsible for 10% of the Director's salary, per the Inter-Municipal Agreement. Cases that originate from the VA Hospital are fully reimbursed back to the Town of Bedford. 6000 - Human Services 8 Budget Data (by Object Code) - General Fund FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $33,451 $34,361 $33,849 $35,829 $1,980 5.85% 514000 Other Compensation $0 $0 $0 $0 $0 % Subtotal Compensation $33,451 $34,361 $33,849 $35,829 $1,980 5.85% 538100 Veterans' Benefits $22,796 $41,345 $55,000 $55,000 $0 % 538080 Printing & Forms $0 $0 $605 $605 $0 % 530000 Professional Services $0 $0 $500 $500 $0 % 572000 Mileage $0 $73 $200 $200 $0 % 530040 Sem./Workshops/Conf. $0 $20 $100 $100 $0 % 534030 Mobile Devices $240 $192 $240 $240 $0 % 558000 Supplies $171 $652 $1,000 $1,000 $0 % 573000 Membershi /Dues $90 $100 $60 $60 $0 % Subtotal Expenses $23,297 $42,382 $57,705 $57,705 $0 % Total Veterans Svcs. General Fund $56,748 $76,743 $91,554 $93,534 $1,980 2.16% Budget Data (by Object Code) - Regional Funding FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Part-time Wages $83,181 $87,509 $86,906 $92,087 $5,181 5.96% 519000 Benefits $9,771 $994 $6,414 $6,797 $383 5.97% Subtotal Compensation $92,952 $88,503 $93,320 $98,884 $5,564 5.96% 520000 Contract Services $0 $2,479 $400 $400 $0 % 572000 Mileage $0 $0 $275 $275 $0 % 530040 Sem./Workshops/Conf. $0 $0 $550 $550 $0 % 534030 Mobile Devices $960 $768 $960 $960 $0 % 558000 Supplies $205 $382 $0 $0 $0 -°�o 573000 Membership/Dues $60 $0 $240 $240 $0 % Subtotal Expenses $1,225 $3,629 $2,425 $2,425 $0 % Total Veterans Svcs. Regional Funding $94,177 $92,132 $95,745 $101,309 $5,564 5.81% Total 6140 Veterans Svcs. (All Funds) $150,925 $168,875 $187,299 $194,843 $7,544 4.03% 6000 - Human Services 9 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6150 Youth & Family Services Budget Description: The Youth & Family Services division plans and implements social work services, which includes outreach and community programming. Youth & Family Services staff provide information and referral resources, assessment, connection to subsidy programs, crisis intervention, limited case management, financial assistance, and support services to the Lexington community. The Youth & Family Services Manager provides mental health support and referrals, crisis intervention, counseling, and community education to the Lexington community, focused on residents under the age of 60. The Manager participates in the Mental Health Task Force Steering Committee and leads the Intervention Advisory Group for the Task Force. The Manager also collaborates on the Community Crisis Intervention Team with Public Safety, Health, and School staff. In 2019, the Outreach Coordinator position was created and staffed in response to the priorities set forth by the School Committee and Select Board in regards to serving the mental health needs of residents. In 2021, the position's title was changed to Clinical & Community Outreach Manager to better portray the role of the position to the community. The Manager is responsible for providing case management and short-term mental health services to residents in the community as well as outreaching to local groups, providers, and businesses to build relationships and promote the programs and services offered by the Human Services department. The division also provides supervision to social work interns, who coordinate outreach and subsidy programs, provide limited case management to residents, and participate in additional department-sponsored activities and events, while gaining valuable experience in the field of human services and social work. Budget Detail: The FY2024 requested budget reflects an increase of$3,441, or 1.62%, from FY2023, which reflects a $4,000 or 11.20% increase in expenses, and $(559) or (0.32)% decrease in compensation due to stafF turnover. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The annual fee for INTERFACE, the mental health referral service available to all Lexington residents, is anticipated to increase in FY2024, which accounts for the increase in the expense budget. The I NTERFACE Service is a shared expense between municipal and school departments. 6000 - Human Services 10 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $162,564 $160,371 $176,553 $175,994 $(559) (0.32)% 511010 Part-Time Wages $220 $463 $0 $0 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $162,784 $160,834 $176,553 $175,994 $(559) (0.32)% 520000 Contract Services $19,023 $19,309 $25,000 $30,000 $5,000 20.00% 538080 Printing & Forms $0 $84 $1,000 $500 $(500) (50.00)% 530000 Professional Services $0 $194 $1,250 $1,250 $0 % 572000 Mileage $0 $59 $150 $140 $(10) (6.67)% 530040 Sem./Workshops/Conf. $85 $1,093 $1,750 $1,500 $(250) (14.29)% 534030 Mobile Devices $1,210 $1,210 $1,200 $1,210 $10 0.83% 558000 Supplies $577 $2,247 $2,850 $2,500 $(350) (12.28)% 573000 Membership/Dues $0 $85 $500 $400 $(100) (20.00)% 558010 Clothin &Safet Equipment $973 $1,273 $2,000 $2,200 $200 10.00% Subtotal Expenses $21,868 $25,554 $35,700 $39,700 $4,000 11.20% Total 6150 Youth and Family Services $184,652 $186,388 $212,253 $215,694 $3,441 1.62% 6000 - Human Services 11 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6170 Senior Services Budget Description: The Senior Services Director (formerlyAssistant Director of Senior Services) is responsible for the general operations of the division, which include supervising division staff (Coordinator, Nurse, Dietitian, and support stafF). The Director also oversees, plans and implements services provided to adults 60 and over in the Lexington community, including outreach, assessment, information and referral, limited case management, financial assistance and consultation to families. The Senior Services Coordinator plans and implements the programs offered for seniors at the Community Center and virtually. The Coordinator also facilitates support groups and collaborates with community partners on programs and services. The Human Services Outreach Clinician is responsible for the Senior Health Outreach Program, which includes regular visits to Lexington's most frail and vulnerable homebound seniors. The Senior Services division collaborates with other Town departments to provide services, such as blood pressure and flu clinics, identifying at-risk seniors in the community who may benefit from interventions that mitigate their risk, and support of the Lexington Mental Health Task Force. Department staff work jointly with the Council on Aging and Friends of the Council on Aging boards, reporting on trends, programming, and service needs. Budget Detail: The overall FY2024 All Funds budget is increasing by $11,669, or 3.17% from FY2023. General Fund compensation increases by $7,924 or 4.50% due to contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. General Fund expenses decrease slightly from FY2023 to reflect actual spending levels. The Senior Services Revolving Fund (formerly known as the Council on Aging Programs Revolving Fund) is level-funded. Personnel services are partially funded by the Executive Office of Elder Affairs (EOEA) formula grant. The Contractual Services line includes the yearly obligation to Minuteman Senior Services to subsidize their services provided to the Lexington community, as well as evidence-based programming provided throughout the year. 6000 - Human Services 12 Budget Data (by Object Code) - General Fund FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $96,637 $129,898 $131,577 $135,710 $4,133 3.14% 514090 Longevity $302 $481 $1,141 $711 $(430) (37.69)% 511010 Part-Time Wages $38,416 $32,841 $43,236 $47,457 $4,221 9.76% Subtotal Compensation $135,355 $163,220 $175,954 $183,878 $7,924 4.50% 520000 Contract Services $9,571 $9,221 $12,000 $12,000 $0 % 538080 Printing & Forms $659 $244 $1,500 $1,000 $(500) (33.33)% 530000 Professional Services $0 $0 $1,000 $1,000 $0 % 572000 Mileage $0 $198 $500 $500 $0 % 530040 Sem./Workshops/Conf. $224 $2,525 $3,500 $3,000 $(500) (14.29)% 534030 Mobile Devices $606 $605 $600 $605 $5 0.83% 558000 Supplies $0 $1,962 $2,400 $2,400 $0 % 573000 Membershi /Dues $0 $175 $1,000 $1,000 $0 % Subtotal Expenses $11,060 $14,930 $22,500 $21,505 $(995) (4.42)% Total 6170 General Fund $146,415 $178,150 $198,454 $205,383 $6,929 3.49% Budget Data (by Object Code) - Grants and Revolving Fund FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $45,196 $85,244 $21,420 $22,092 $672 3.14% 511010 Part-Ti me Wa es $34,195 $119,729 $47,027 $51,095 $4,068 8.65% Subtotal EOEA Grant Compensation $79,391 $204,973 $68,447 $73,187 $4,740 6.93% 520000 Contract Services $10,420 $39,427 $12,000 $12,000 $0 % 538080 Printing & Forms $8,801 $29,990 $8,000 $8,000 $0 % 542000 Office Su lies $1,219 $7,673 $6,317 $6,317 $0 % Subtotal EOEA Grant Expenses $20,440 $77,090 $26,317 $26,317 $0 % Total EOEA Grant $99,831 $282,063 $94,764 $99,504 $4,740 5.00% Senior Services Revolvin_q Fund 520000 Contract Services $5,812 $27,310 $75,000 $75,000 $0 % 542000 Office Su lies $657 $2,151 $0 $0 $0 % Subtotal Senior Services Revolving Fund $6,469 $29,461 $75,000 $75,000 $0 % Total 6170 (All Funds) $252,716 $489,673 $368,218 $379,887 $11,669 3.17% 6000 - Human Services 13 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 6000 Human Services Subprogram: 6100-6200 Human Services Element: 6210 Transportation Services Budget Description: The Transportation Services Division works to meet the diverse transportation needs of Lexington, from encouraging and educating people about pedestrian, bike, and transit options, to assisting those with less mobility with appropriate services. This Division is the liaison to the MBTA, educates the public on a variety of transportation options, counsels seniors and people with disabilities on their options, provides Charlie Cards, MBTA Youth Passes, and serves as a general resource for transportation services and programs. The Transportation Manager also coordinates the Inner West Regional Coordinating Council which includes providers of transportation services in surrounding communities and local planning entities, participates on the Transit Working Group of the Boston MPO, and serves on two sub- committees of the MBTAAdvisory Board. This division oversees the operation of Lexpress, the Town's local public bus service operating since 1979, and a safety net taxi program, funded through a combination of grants and fares. During the pandemic, the department has also taken on arranging Non-Emergency Medical Transportation (NEMT) rides in place of FISH (a volunteer medical ride service) that paused operations. Lexpress, which normally has about 64,000 rides/year, did not operate at the beginning of FY2021 due to COVID. It resumed service in mid-August and closed out the year with 11,498 rides, which was roughly 20% of usual ridership. Riders early on in the pandemic were primarily adults working in essential services. As restrictions started to ease, Lexpress started to see a return of seniors and some youth. Ridership is continuing to trend upwards. Lex-Connect, the senior taxi service, which normally has about 1,800 rides/year, operated throughout the pandemic without closure, but saw just 232 rides, which was roughly 12% of usual ridership. Ridership on this service is also now trending upwards as more seniors are beginning to feel more comfortable getting out. MAPC Taxi Grant Program provided funding for services we do not usually provide, such as NEMT and workforce rides. This new program brought an additional 911 rides, 309 of which were for NEMT and 502 which were for workforce. Funding for this program will be more restricted in FY2023 as the funds come from a fee on TNC rides (Uber/Lyft), which also saw a dramatic decline during the pandemic. Transportation Options Programs: Over 950 people registered for transportation options programs ranging from Lex Lights the Night (a program to promote being safe and seen at night) to Bike Rodeos, Smart Cycling for Adults, Flat Tire Clinics, virtual programs on E-Bikes, Cycling Skills and more. 6000 - Human Services 14 Budget Detail: The All Funds FY2024 Transportation Services request reflects a $155,405, or 18.44% increase from FY2023. Compensation increases $10,041 or 7.52% due to contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the SalaryAdjustment account within the Town Manager's budget. The FY2024 General Fund Contractual Services reflects an increase of$145,359 or 22.82%, as the department anticipates a large contractual increase due to the expiration of the Lexpress contract in June of 2023. The $8,425 in dues reflects the annual cost for membership to the 128 Business Council TMA. Membership allows residents to ride the REV Shuttle between Lexington Center and Alewife and also includes technical assistance for transportation planning, and a transportation incentive program for Town employees. Budget Data (by Object Code) - General Fund FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $77,651 $90,391 $92,278 $98,904 $6,626 7.18% 511010 Part-Time Wa es $38,459 $40,246 $41,282 $44,697 $3,415 8.27% Subtotal Compensation $116,110 $130,63 7 $133,560 $143,601 $10,041 7.52% 520000 Contract Services $567,399 $404,095 $637,041 $782,400 $145,359 22.82% 538080 Printing & Forms $1,878 $1,672 $4,000 $4,000 $0 % 572000 Mileage $0 $113 $200 $200 $0 % 530060 Prof Dev&Training $100 $500 $500 $500 $0 % 571000 Travel $0 $0 $1,000 $1,000 $0 % 530040 Sem./Workshops/Conf. $0 $500 $500 $500 $0 % 534030 Mobile Devices $605 $605 $600 $605 $5 0.83% 558000 Supplies $494 $2,019 $2,000 $2,000 $0 % 573000 Membership/Dues $7,581 $7,690 $8,425 $8,425 $0 % Subtotal Expenses $578,057 �417,194 $654,266 $799,630 $145,364 22.22% Total 6210 General Fund $694,167 $547,831 $787,826 $943,231 $155,405 19.73% Budget Data (by Object Code) - MBTA Grant FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Lexpress Contract Service $56,243 $58,493 $55,000 $55,000 $0 % Subtotal Expenses �56,243 $58,493 �55,000 $55,000 �0 % Total 6210 Trans.Services(All Funds) $750,411 $606,324 $842,826 $998,231 $155,405 18.44% 6000 - Human Services 15 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Proposed Budget - Recreation& Community Programs Presentation PRESENTER: ITEM NUMBER: Melissa Battite, Director of Recreation & C ommunity P ro grams I.2 S UMMARY: No vote is �equested fo�this agenda item. R eview p reliminary F Y2024 b ud get fo r R ec reatio n and C o mmunity P ro grams. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2022 1:30pm ATTACHMENTS: Description Type � ��'��.nb��ar��.��.�� I�.��:��c��,�:��r��;��r��9"�'��"�,��m��.r�.�:��,�: ��fm �. � ., ��,{ ... �mtlRmffmWwsm�ryriWMM�RM ,a,� �n M1I�%NMi^mNY1MmYMfkY%��.w� .��, vy� �� rv+ �,�YN �roMw� . �^ � � �p� m � ', �� N j°�F a nis*"� °. .. �� . ? �.%i�,�:. Y,f,Ae, � � , ' � �'my'u.� n ��m ��N ,��y.V�+" � —x.viv..�m, ,...a... � WN'Tn � °�� f ,m�� e ° �p��a �h�m�'f0� ... .. � 0 �li � o b y� u ywrrv^� r:.�, irr �r �i�� M�+�'"w'�'� � N 1!N e ; m�� f!�� N� I f ` "/ { n . � ..,a��,� �q'� A ��°�r +��"�', u r� ��!�� m ��r*,��i� �«�m ii�P� �„�.a.�� v� ��1"'h ✓ r. � i � W �� ,�� ' �I �l�y�� t,� 4��u�w, w rTy'��a �,N r" d�r� �� 0� .�u �,�,w � "-� �h��r. ,9�u r� �� Fmm I i��k� p°��o�� k V L°� ( a,N�"µv i a� � " ° F � �i�� u��" �� f � � '.. 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'� V �� y�nu V.v!��v: ��M �� G� � y� �""� 1 I t �""M,„J 4 � „„��Y i � � �� L�a �� { ��I ��'�� i�� ,�� r'I ��„�"�'��°" N� � � �� ,, � _ � �, ��.�� ^� F,,� p rm � ' v�r:.,,;��3a �dlrmV r�„W�"° .. ��IYw�Nfv�Mfi�3IM�mwY�m�IY�M' �iiiJll�U�� :�.ir�� , � �� .+ar. .�u� 1 e ..,, , ..� , � ,.. .. I, . � � ��M(N�vuY�VriXI g�i�',, I. "..rvwwy�yminni�vrvrvry.. Recreation a n om m u n it Pro ra ms y Re u este B u et Fi Y r 2 24 sca ea S m itte � u y. Me issa Battite Di rector o Recreation a n , ommunit Pro rams y e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs Mission: To provide the community opportunities to engage in quality, inclusive and accessible programs and services. To be a leader in promoting inclusion, community engagement and a healthy active lifestyle. Creating Community Through People, Parks, and Places. Budget Overview: The Department of Recreation and Community Programs consists of four divisions: Administrative, Recreation, Pine Meadows Golf Course and the Community Center. The requested FY2024 operating budget is $3,569,455. • Personal Services is increasing by 7.54% due to several factors including the increase to the minimum wage and hiring additional seasonal part-time staff as compared to FY2023 as the scope of programs and services continue to increase, staff coverage associated with operations at the Community Center, and contractual obligations. • Expenses are increasing by 1.12% due to increased attendance at the Department's vendor programs, and increased costs for such items as supplies and clothing. • For FY2024, the Indirect contribution to the General Fund to cover the cost of employee benefits and indirect services provided by other departments is $294,687, and overall tax levy support for three Community Center staff and other department operations totals $256,675. The Department operates as an Enterprise Fund whereby program and facility fees cover the cost of operations. As such, the operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands while responding to the community needs and industry trends. The Director of Recreation and Community Programs, through the Recreation Committee, will continue to set fees with the approval of the Select Board. The operating budget includes over a dozen permanent and part time staff as well as hundreds of seasonal staff and volunteers who support the delivery of programs, services and facilities along with the expenses needed to operate. Our mission is to provide the community opportunities to engage in quality, inclusive and accessible programs and services. Revenue generated through the Enterprise Fund also helps fund some of the Recreation Committee Capital Improvement Projects. In FY2022, the Department provided a total of$16,408.15 in financial aid through funding sources including grants from Fund for Lexington and the Dana Home Foundation as well as private donations made to the Recreation Gift Fund, with additional subsidies through the Recreation Enterprise Fund operating budget. 5200 - Recreation & CP 1 Departmental I n itiatives: 1. Implement the Key Findings and Recommendations of the 2022 Open Space and Recreation Plan, the 2020 Town of Lexington Community Needs Assessment and the 2017 Recreation Facilities ADA Compliance Study in the development of the operational and capital improvement planning for the future needs of the community. 2. Recommend and implement Key Findings of the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities. 3. Continue the growth and implementation of the department's therapeutic, adaptive and inclusive recreation programming. 4. Explore alternative funding sources for the Recreation and Community Programs Department in order to sustain the Recreation Enterprise Fund and operations. 5. Support Townwide cultural and historic events. 6. Support Townwide diversity equity and inclusion initiatives. Program Improvement Requests Comp. Expenses Benefits Total Non-Program Facility expenses $ $ 20,000 $ $ 20,000 Total 52(�� by F�eque�t � — � ��,�� $ — � 2�,000 FY2021 FY2018 FY2019 FY2020 Revised FY2022 FY2023 FY2024 Program Budget Budget Budget Budget Budget Budget Request 5210 Ad m i n i stration $ $ $ 487,857 $ 440,828 $ 413,114 $ 532,078 $ 510,812 5220 Recreation $1,412,709 $1,496,492 $1,247,012 $ 603,219 $1,100,745 $1,426,153 $1,531,135 5230 Pine Meadows $ 545,520 $ 561,470 $ 550,750 $ 500,800 $ 547,800 $ 550,800 $ 569,500 5240 Community Center $ 766,884 $ 792,531 $ 667,959 $ 459,274 $ 528,277 $ 629,962 $ 663,321 I ndirect Charges $ 254,826 $ 261,826 $ 269,681 $ 277,771 $ $ 286,104 $ 294,687 Debt Service $ 100,000 $ $ $ $ $ $ $3,079,939 $3,112,319 $3,223,259 $2,281,892 $2,589,936 $3,425,097 $3,569,455 5200 - Recreation & CP 2 FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $618,916 $509,215 $242,790 $256,675 $13,885 5.72% Enterprise Funds Retained Earnings $375,000 $0 $375,000 $375,000 $0 % Recreation User Charges $1,062,285 $1,626,464 $1,361,752 $1,707,530 $345,778 25.39% Community Center User Charges $252,313 $318,413 $418,555 $330,250 $(88,305) (21.10)% Golf User Charges $1,162,256 $1,099,659 $900,000 $900,000 $0 % Investment Income $3,206 $5,999 $0 $0 $0 % � � i � � i � i � • � � � � � • • 1 � i � � �i � � • � � � • � � • � � • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Approp. Request Increase Increase Compensation $896,659 $1,250,760 $1,567,753 $1,685,954 $118,201 7.54% Expenses $892,248 $1,346,285 $1,571,240 $1,588,814 $17,574 1.12% Debt Service $0 $0 $0 $0 $0 % Indirect Costs (Trans. to �277,771 $0 $286,104 $294,687 $8,583 3.00% Gen. Fund) � � 1 / �• � �, • � � � � � � � • 1 ' 1 � • • � � 1� 1 � 1 1 • I � I I � I FY2021 FY2022 FY2023 FY2024 Dollar Percent Program Summary Actual Actual Approp. Request Increase Increase Total 5210 Administration $367,309 $451,308 $532,078 $510,812 $(21,266) (4.00)% Total 5220 Recreation $544,972 $1,106,994 $1,426,153 $1,531,135 $104,982 7.36% Total 5230 Pine Meadows $526,933 $513,167 $550,800 $569,500 $18,700 3.40% Total 5240 Com m u n ity $349,692 $525,576 $629,962 $663,321 $33,359 5.30% Center I nd i rect Costs $277,771 $0 $286,104 $294,687 $8,583 3.0% . _ � � . � . � . � . � • . � � '. • � � � • • � �� • � � � � • � � FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Actual Actual Approp. Request Increase Increase Salaries &Wages $896,567 $1,250,227 $1,567,753 $1,685,954 $118,201 7.54% Overtime $92 $533 $0 $0 $0 % Personal Services $896,659 $1,250,760 $1,567,753 $1,685,954 $118,201 7.54% Contractual Services $802,222 $1,190,844 $1,278,350 $1,357,654 $79,304 6.20% Utilities $39,636 $52,248 $95,385 $79,925 $(15,460) (16.21)% Supplies $50,389 $99,853 $133,505 $134,235 $730 0.55% Small Capital $0 $3,339 $64,000 $17,000 $ 47,000 73.44 % Expenses $892,24 7 �1,346,284 $1,571,240 $1,588,814 $17,574 1.12% Debt $0 $0 $0 $0 $0 % I nd i rect $277,771 $0 $286,104 $294,687 $8,583 3.0% • . 1 1 ' - -. • '� 1 . . . '� • 1� � '� � 1 • '� .' � '� � � : � ' � 5200 - Recreation & CP 3 Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs FY2021 FY2022 FY2023 FY2024 Element: 5210 Administration Budget Budget Budget Request Director of Recreation and 1 1 1 1 Community Programs Administrative Manager 1 1 1 1 Municipal Assistant* Administrative Assistant 1.8 1.8 1.8 1.8 Subtotal FTE 3.8 3.8 3.8 3.8 Subtotal FT/PT 3FT/1 PT 3FT/1 PT 3FT/1 PT 3FT/1 PT FY2021 FY2022 FY2023 FY2024 Element: 5220 Recreation Budget Budget Budget Request Assistant Director 1 1 1 1 Recreation Supervisor 1 1 1 1 Certified Therapeutic Recreation 1 1 1 1 Spec�al�st Seasonal (Part-time) 225+/- 225+/- 225+/- 225+/- Subtotal FTE 3 3 3.4 3.4 S u btota I FT/PT 3 FT/0 PT 3 FT/0 PT 3 FT/1 PT 3 FT/1 PT FY2021 FY2022 FY2023 FY2024 Element: 5240 Communitv Center Budget Budget Budget Request Community Center Director 1 1 1 1 Administrative Assistant 1 1 1 1 Municipal Assistant (3, PT)* 1 1 1 Youth & Family Coordinator 1 1 1 1 Building Supervisor (2, PT)* 1 1 1 Seasonal (Part-time) 50+/- 50+/- 50+/- 50+/- Subtotal FTE 3 5 5 5 Subtotal FT/PT 3 FT/0 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT Total FTE 9.8 11.8 12.2 12.2 9 FT/7 PT + 10 FT/6 PT + 10 FT/7 PT + 10 FT/7 PT + Total FT/PT Seasonal Seasonal Seasonal Seasonal *In FY2021, in light of the Community Center being closed,a number of staff were furloughed. **A part-time Recreation Coordinator was funded as a program improvement in FY2023. 5200 - Recreation & CP 4 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs Element: 5210 Administration Budget Description: The Administration Division budget reflects the operational costs associated with the business functions of the department, including budgets, AP/AR and payroll. This division is comprised of administrative expenses that previously were within the Recreation, Community Center and Golf divisions, and are expenses that support the entire organization. The Administration Division reflects a total decrease of$(21,266) or (4.00)%. Compensation reflects an increase of$15,630 or 4.59%, which is due to contractually obligated step increases and cost-of-living adjustments. The expenses associated with the department's overall operation and administration reflect an overall decrease of$(36,896) or (19.24)%. 5200 - Recreation & CP 5 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $317,502 $325,613 $340,278 $355,908 $15,630 4.59% 513000 Overtime $0 $0 $0 $0 $0 % 511010 Part-Time Wa es $0 $0 $0 $0 $0 % Subtotal Compensation $317,502 $325,613 $340,278 $355,908 $15,630 4.59% 520000 Contract Services $20,086 $65,517 $32,000 $55,000 $23,000 71.88% 538080 Printing & Forms $600 $16,807 $45,000 $34,104 $(10,896) (24.21)% 527030 Lease Agreements $4,290 $4,246 $5,000 $5,000 $0 % 538010 Advertising $0 $0 $0 $500 $500 % 572000 M i leage $13 $628 $2,000 $2,000 $0 % 542020 Postage & Mailing $185 $4 $10,000 $7,500 $(2,500) (25.00)% 530060 Prof Dev&Training $1,690 $4,228 $8,000 $8,000 $0 % 571000 Travel $0 $461 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $1,242 $6,644 $8,000 $8,000 $0 % 534040 Software Maintenance $14,495 $14,534 $15,000 $15,000 $0 % 534030 Mobile Devices $2,640 $2,598 $2,800 $2,800 $0 % 558000 Supplies $304 $334 $4,000 $3,000 $(1,000) (25.00)% 542000 Office Supplies $930 $2,847 $3,500 $3,500 $0 % 573000 Membership/Dues $3,332 $2,109 $3,500 $3,000 $(500) (14.29)% 558010 Clothing&Safety Equipment $0 $1,398 $1,000 $2,500 $1,500 150.00% 542040 Office Equipment $0 $3,339 $3,000 $3,000 $0 % 585030 Vehicles $0 $0 $47,000 $0 $ 47,000 100.00 ° Subtotal Expenses �49,807 $125,694 $191,800 $154,904 $(36,896) (19.24)% Total 5210 Administration $367,309 $451,307 $532,078 $510,812 $(21,266) (4.00)% 5200 - Recreation & CP 6 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs Element: 5220 Recreation Budget Description: The Recreation Division operating budget supports staff and volunteers that plan, schedule, coordinate, manage and deliver recreation programs and services along with the expenses needed to operate. The budget also supports the outdoor recreation facilities including parks, athletic facilities such hard court surfaces, natural and synthetic playing fields, athletic lighting, the swimming pool, Old Reservoir and town playgrounds. The Recreation Division reflects a total increase of$104,982, or 7.36%, which is primarily due to increased participation in contractual programs and services, increases in facility repair and maintenance costs, and increases for clothing and chemicals/cleaning supplies. Compensation reflects an increase of$78,502, or 10.15%, which reflects a minimum wage increase for seasonal part-time staff, regular part-time wages for the Recreation Coordinator position that was introduced in FY23, and employee contractual obligations. 5200 - Recreation & CP 7 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Reg u la r Wages $198,973 $231,689 $237,489 $257,050 $19,561 8.24% 514000 Other Compensation $0 $0 $7,250 $7,250 $0 -% 513000 Overtime $0 $0 $0 $0 $0 -% 514090 Longevity $603 $928 $1,200 $1,200 $0 -% 511010 Part-Time Wages $12,804 $0 $0 $27,500 $27,500 -% 512000 Seasonal Part-Time $104,549 $309,727 $527,184 $558,625 $31,441 5.96% 514100 Stipends $0 $0 $0 $0 $0 -% Subtotal Compensation $316,929 $542,344 $773,123 $851,625 $78,502 10.15% 520000 Contract Services $68,901 $294,934 $342,000 $354,000 $12,000 3.51% 538080 Printing& Forms $342 $67 $850 $850 $0 -% 538110 Police Details $0 $14,558 $20,000 $20,500 $500 2.50% 530000 Professional Services $8,719 $32,899 $15,500 $23,000 $7,500 48.39% 538010 Advertising $129 $141 $0 $0 $0 -% 524020 Facility Service& Repair $77,077 $80,695 $44,500 $69,500 $25,000 56.18% 524030 Equip. Service& Repair $693 $283 $15,000 $10,000 $(5,000) (33.33)% 527030 Lease Ag reements $0 $8,807 $15,000 $15,000 $0 -% 572000 Mileage $226 $659 $1,300 $1,050 $(250) (19.23)% 54202o Postage&Mailing $0 $18 $0 $0 $0 -% 530060 Prof Dev&Training $0 $956 $5,800 $7,300 $1,500 25.86% 571000 Travel $0 $0 $0 $0 $0 -% 530040 Sem./Workshops/Conf. $0 $398 $700 $700 $0 -% 534040 Software Maintenance $301 $441 $900 $900 $0 -% 521010 Electricity $34,427 $41,038 $77,500 $61,000 $(16,500) (21.29)% 521020 Oil Heat $0 $197 $1,000 $2,000 $1,000 100.00% 531000 Water/Sewer $631 $6,245 $11,600 $11,600 $0 -% 534020 Telephone $598 $608 $375 $375 $0 -% 534030 Mobile Devices $0 $27 $0 $0 $0 -% 55800o Supplies $5,284 $26,277 $40,000 $30,300 $(9,700) (24.25)% 542000 Office Supplies $0 $22 $1,200 $500 $(700) (58.33)% 573000 Membership/Dues $35 $0 $635 $285 $(350) (55.12)% 558010 Clothing &Safety Equipment $16,841 $31,078 $37,620 $43,600 $5,980 15.90% 545010 Chemicals&Cleaning Supplies $10,143 $20,921 $16,000 $20,000 $4,000 25.00% 553060 Tools/Lumber/Hardware $0 $0 $550 $550 $0 -% 546010 Landscaping Supp. &Mat. $3,697 $2,300 $3,000 $3,000 $0 -% 542040 Office Equipment $0 $0 $2,000 $2,000 $0 -% 585030 Vehicles $0 $0 $0 $0 $0 -% Subtotal Expenses $228,044 $564,649 $653,030 $679,510 $26,480 4.05% 591000 Lon -Term Debt Princi al $0 $0 $0 $0 - -% Subtotal Debt Service $0 $0 $0 $0 $0 -% Total 5220 Recreation $544,973 $1,106,993 $1,426,153 $1,531,135 $104,982 7.36% 5200 - Recreation & CP 8 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs Element: 5230 Pine Meadows Golf Course Budget Description: The Golf Course division reflects a net increase of$18,700 or 3.40%, reflecting additional funds needed for facility repair and supplies. Contractual Services reflects a increase of $18,000, for anticipated increases in the management and lease contracts. The Town contracts with a professional golf management company to oversee the operations and maintenance for the Pine Meadows Golf Course. The budget and management contract is administered and overseen by the Director of Recreation and Community Programs. The Director works in partnership with the management company to facilitate day-to-day operations and conditions of the golf course. The Director works closely with the Recreation Committee in recommending policy, establishing fees and capital projects. A full-time professional golf course superintendent maintains the course and a golf professional provides a full scope of programs, including lessons and clinics for youth and adults in addition to several weekday and weekend golf leagues. The current golf management contract is awarded to New England Golf Corporation (NEGC). In January 2019, NEGC was awarded a three-year contract, with an option for two, one-year extensions. NEGC has managed the facility since 1996. The current contract extension is valid through December 2023 at which time the management contract will be re-bid for the 2024 season. The Golf Course revenues support the Capital Improvements at the course. Additionally, the revenues significantly support and subsidize the Recreation Enterprise Fund Recreation and Community Center Divisions. This allows for affordable, year round opportunities for the community members of all ages and abilities. 5200 - Recreation & CP 9 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Co ntract Services $480,849 $466,763 $477,000 $495,000 $18,000 3.77% 530000 Professional Services $3,875 $9,848 $6,000 $6,000 $0 % 524020 Facility Service & Repair $8,295 $6,292 $10,000 $10,000 $0 % 524030 Equip. Service & Repair $3,251 $0 $7,500 $7,500 $0 % 527020 Eq u i pment Rental $0 $0 $1,000 $1,000 $0 % 527030 Lease Agreements $20,626 $20,626 $22,300 $23,000 $700 3.14% 571000 Travel $0 $293 $1,000 $1,000 $0 % 530040 Sem./Workshops/Conf. $0 $860 $5,000 $5,000 $0 % 531030 Gasoline/Diesel $736 $930 $1,500 $1,500 $0 % 558000 S u ppl ies $8,451 $7,120 $12,000 $12,000 $0 % 573000 Membership/Dues $850 $400 $1,500 $1,500 $0 % 546010 Landscaping Supp. & Mat. $0 $0 $3,000 $3,000 $0 % 548020 Vehicle Parts &Supplies $0 $35 $1,000 $1,000 $0 % 585020 Small Equipment $0 $0 $2,000 $2,000 $0 % Subtotal Expenses $526,933 $513,167 $550,800 $569,500 $18,700 3.40% Total 5230 Pine Meadows $526,933 $513,167 $550,800 $569,500 $18,700 3.40% 5200 - Recreation & CP 10 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 5000 Culture & Recreation Subprogram: 5200 Recreation & Community Programs Element: 5240 Community Center Budget Description: The Community Center Division budget for FY2024 reflects a $33,859 or 5.37% increase from FY2023. The increase is primarily due to increased participation in contractual programs, services and supplies. The budget supports staff and volunteers that plan, schedule, coordinate, manage, supervise and deliver community programs. The Community Center provides drop-in program space and offers leisure opportunities and classes promoting social, emotional, and cognitive wellness for residents of all ages and abilities. It provides residents a wide variety of programs that are designed to be fun, educational and life-enriching. Membership is free to Lexington residents to enjoy the center with flexibility for use within a beautiful and friendly, year- round multi-generational center. A large portion of our visitation caters to community groups who use the center to hold their weekly, monthly or annual meetings. Whether patrons are coming for a Recreation-sponsored service, or to participate in something offered by the Human Services Department, the customer service transaction counter allows for one-stop shopping with seamless transactions between the departments. The General Fund compensation request ($256,675) is for the Community Center Director, Administrative Assistant and Youth & Family Program Coordinator. The Recreation Enterprise Fund request ($221,746) is for three part-time Municipal Assistants and two part-time Building Supervisors who staff the building on weekday evenings and on Saturdays. This request also funds part-time seasonal employees who facilitate and run community programs. Expenses ($185,400) represents an increase of$9,790 or 5.57%, and includes contractual services for program instructors as well as the supplies necessary for programming and operations at the Community Center. 5200 - Recreation & CP 11 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $227,151 $236,989 $242,790 $256,675 $13,885 5.72% 513000 Overtime $92 $533 $0 $0 $0 % 511010 Part-Ti me Wages $935 $83,549 $126,562 $132,496 $5,934 4.69% 512000 Seasonal Part-Time $34,050 $61,732 $85,000 $89,250 $4,250 5.00% 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $262,228 $382,803 $454,352 $478,421 $24,069 5.30% 520000 Co ntract Services $86,337 $136,796 $155,000 $162,750 $7,750 5.00% 524030 Equip. Service & Repair $0 $360 $5,000 $5,000 $0 % 530040 Sem./Workshops/Conf. $0 $0 $0 $ 500 $500 % 534030 Mobile Devices $605 $605 $610 $650 $40 6.56% 558000 S u ppl ies $513 $5,012 $5,000 $6,000 $1,000 20.00% 546010 Landscaping Supp. & Mat. $0 $0 $0 $ 500 $500 % 585020 Small Equipment $0 $0 $10,000 $10,000 $0 % Subtotal Expenses $87,465 $142,773 $175,610 $185,400 $9,790 5.57% Total 5240 Community Center $349,693 $525,576 $629,962 $663,821 $33,859 5.37% 5200 - Recreation & CP 12 FY2024 Pro ram Improvement Request # 1 of 1 g Department: Recreation and Community Programs Element: 5240- Community Center PIR Title: Non-Program Facility expenses Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses $ 20,000 $ 20,000 $ $ Total Expenses $ $ 20,000 $ 20,000 Purpose/Description of Request: This is a request to increase an existing line item within the DPF budget from $20,000 to $40,000. In FY2020, a PIR was requested in the amount of$60,000 to support expenses associated with the Community Center that do not have a fee associated with it and in turn impacted the Recreation Enterprise Fund retained earnings. The PI R was approved for $20,000 at the time and has been used for: replacement of treadmills, risk management supplies such as facility mobile hand radios and Building Code egress signs, the installation of Sensource People Counter, similar to that at the Library, as well as small furniture for drop in rooms and spaces. The Center is in its 7th year of operation and many items need repair and replacement. This increase is to support the ongoing needs of the drop in spaces and equipment, including the billiards room, mansion, lobby and rotunda, furniture and upholstery needs and ongoing preventative maintenance to existing equipment in all of the drop in areas. The expansion of programming also requires installation of new power, data jacks and maintenance of equipment. Service Implication: The implication on services includes loss of fitness equipment, technology, furniture and kitchen appliances that are not currently budgeted to be replaced. 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' ��6 ,: u �„ loi�a� �mw�✓,� ' �m�'� �(uu � ��'�nvu� u r�unmva iiuuvu� IP�ii�� Jum �(� � I vu i rrrii�000namaiw�y�irrrrr,u uuan^`� ��urd r � �I�""W��rvuuu�� w'�IN� , ' � �' m '. ,r�� UD , va�iquiJ N II. ��u ';uw �IN�"�, Pr � � ' I� y uw ouuum o i w �u�IIII +iiouuum�i i um VIV d�u��III��I '' uuuunum ,, ��muuro� n I�// � .. � . ti� ✓�f� � v,�,inriiiiiii�i�nr�ionumu�rii�urvvoi� . • i r . . r 1 n mm nl r r m . . n r rl i r r m . . ml 1 n Recreation-Page 2 Printed Novembe�29, 2022 oioi iii .�iiiiiiii iiiii�� / iiiiiii N N G� O C� N � � � N O � � � � � � � •,� � � � 0 0 0 .,-� .,--� � a � � � � � � � � .� �� p0 I I I N O N � � � � � � O O O "N O O O O O O O N O M M � � � � �g �} {�} O O O � O O O N „ „ „ N � � � � � w � � � � ln O I O `Iv � N � � C� C� N � � '� � � M M � � � � � � � � � �� o 0 0 � o 0 0 0 � �, � N � � � � � � � N � � � � � � p � � � N � � �� " � � � � � N � � �" � � � O a ,,� o N �, �" � a � � c� � � �� .� � � � �' � � � � � � �� O � �,,, � ,� � o � � � � � � 4� � � a� � .� � � � � � � ►� � ° o '�' � � o� W � � � 0� � � w W � � � N � � o � � � o o � � � O � N � � �, � � � � °' � � N � � � M � a� a� � y � � � •� '� � c� � � � a ��a�� a O , �:��p��,.:�� [--� � ��sar�,�y;,, /��+� "' •O q�C9' a "e �/ �..�iW��u�u `�, �� M �q��/ i.r.>i,riov `� ,,�'� _...... �y O O � ^„ Q ��' � �d'�.,',�^ ;� .��,^ '&w ;47 � �{, �� „� �� A N N �v �� ' � � U , , �� ,�� w, i�l °b�,9�� m 4wdNiiruia�a�yv�/'�;' p� �,��nti i iuiriai,v.r�� , ro� r,��,%' � , , , s , , � �.„ / �p��, fr�,,,� ,/ .h�r A.�7!fA4+C'"=„ ,- �/ *"'��'A"�dM�"",, . ; 1� ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Pine Meadows Improvements Date: 8/30/OS Program ID: 6201 Department: Recreation& Community Programs Revised: 9/28/22 Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Capital Program: In FY2024,the Recreation Committee requests $150,000 from the Recreation Enterprise Fund to restore the cart path at the 7th and 8th holes and to dredge the ponds at the golf course. Goals of Capital Program: The goal of the Pine Meadows Improvements Capital Program is to conduct the regular ongoing grounds maintenance and improvement proj ects that are necessary to preserve or sustain the quality of the Pine MeadoWs Golf Club property. Justification/Benefit: The 88-acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The course historically averages 33,000-35,000 rounds of golf per season,but has experienced a significant increase in usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School and Minuteman High School. Residents also take advantage of the Pine Meadows grounds for walking, cross- country skiing, snowshoeing, and other winter activities. In addition to its recreational value,Pine Meadows Golf Club historically generates approximately$800,000 in revenue for the Recreation Enterprise Fund. Notably,the revenue has climbed with the recent usage increases reaching $1,162,255 in FY2021 and$1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows Improvement Capital Program and the Pine Meadows Equipment Capital Program,but also subsidizes many other recreational facilities and programs in Lexington. The cart path and tee boxes of the 7th and 8th holes have deteriorated over time and require restoration to maintain the quality of the golf course. The ponds have accumulated silt over time and have become too shallow to fulfill their intended function as water features/hazards as well as the water supply for irrigation,which reduces the quality of the golf course. Impact if Not Maintained: The grounds maintenance projects at Pine MeadoWs Golf Course are intended to maintain the quality of the golf course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the Recreation Enterprise Fund. Deferral of these proj ects to future year(s)will result in increased costs of the proj ect from increased deterioration and/or increased inflation. Failure to conduct these proj ects will lead deterioration of the quality of the course,which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds played, and reduced revenue for the Recreation Enterprise Fund. Maj or Spending over Past 5 Years: FY2020: 6th and 7th bunkers reconstructed; Sth bunker converted to grass hollow; 6th forward tee rebuilt; 7th drainage repaired; 1 St green to 2nd tee and parking lot to Sth tee cart paths reconstructed; 4th green cart path relocated; 6th and 7th cart paths repaired and extended FY2021: proj ects suspended(COVID-19) FY2022: 1 St and 2nd fairway drainage desi�n and en ineering(funds approved) FY2023: 8th green bunker construction; 8th and 9th back tees reconstruction; 9th cart path enlarging Recreation-Page 4 Printed Novembe�29, 2022 Work Currently Underway: The FY2022 funded design and engineering for the 1 St and 2nd fairway drainage repair is in progress (proj ect planned for FY25). The FY23 funded proj ects are tentatively scheduled for completion Fall 2022-Spring 2023. Planned Spending for Next 5 Years: FY2025: $350,000- Complete the drainage improvements on the 1 st and 2nd fairways and renovate the cart path on the Sth hole. The design and engineering phase for the drainage improvements and the Sth cart path enhancements will be completed in FY2023. FY2026: $75,000- Replacement of the fuel bays and renovate the practice area and replace safety netting. FY2027: $100,000-Reshape the 2nd green(which will involve stripping the sod, shaping the green, and replacing the existing sod), extend the 3rd fairway to the left and install irrigation, and complete a new Master Plan(replacing the 2006 Master Plan,which is substantially complete). Basis for Cost Projections: The cost is based on an estimate provided by a golf course architect in September 2022. All cost estimates are provided in then-year dollars (FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars, FY 2026 request in FY2026 dollars, FY2027 request in FY2027 dollars, and FY2028 request in FY2028 dollars). Stakeholders: Residents,Non-Residents,Recreation& Community Programs, Recreation Committee,DPW, Lexington High Golf Teams,Minuteman High School Golf Teams, and the Conservation Commission Operating Budget Impact: A reduction in revenue if the fairways, greens, and tee boxes are not playable. Funding Source: Recreation Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/9 $ 65,000 $ 64,677 $ $ $ 323 2019/15A $ 75,000 $ 69,859 $ $ $ 5,141 2021/11A $ 25,000 $ 9,917 $ 14,720 $ 363 $ 2022/11A $ 95,000 $ 5,500 $ 81,996 $ 7,504 Totals $ 260,000 $ 149,953 $ 96,716 $ 7,867 $ 5,464 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 18,000 $ 20,000 $ 15,000 $ 35,000 Construction $ 120,000 $ 300,000 $ 55,000 $ 58,000 Equipment Contingency $ 12,000 $ 30,000 $ 5,000 $ 7,000 Totals $ 150,000 $ 350,000 $ 75,000 $ 100,000 $ CPA Amount $ $ $ $ $ Recreation-Page 5 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Pine Meadows Equipment Date: 8/08/11 Program ID: 6203 Department: Recreation& Community Programs Revised: 9/27/22 Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Capital Program: The Recreation Committee requests $110,000 in FY2024 from the Recreation Enterprise Fund to purchase 3 new pieces of equipment for the maintenance of the grounds at the Pine Meadows Golf Course: a Toro Groundsmaster rough mower, a Turfco top dresser, and a tow-behind Buffalo turbine blower. Goals of Capital Program: The goal of the Pine Meadows Equipment Capital Program is the timely end-of-life replacement of the commercial grade equipment required for the professional maintenance of the grounds at Pine Meadows Golf Club. Justification/Benefit: The 88-acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The course historically averages 33,000-35,000 rounds of golf per season but has experienced a significant increase in usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School and Minuteman High School. In addition to its recreational value,Pine Meadows Golf Club historically generates approximately$800,000 in revenue for the Recreation Enterprise Fund.Notably,the revenue has climbed with the recent usage increases reaching $1,162,255 in FY2021 and$1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows Grounds Capital Program and the Pine Meadows Equipment Capital Program,but also subsidizes many other recreational facilities and programs in Lexington. Numerous pieces of commercial grounds equipment are needed to properly maintain the golf course on a daily basis in order to provide consistently high-quality playing conditions throughout the season. This request is for the purchase of 3 pieces of equipment all of which are at or near the end of their useful life and/or are obsolete to current industry standard: 1. rough mower—purchased in 2015; industry standard useful life approximately 10 years 2. top dresser—purchased in 2001; industry standard useful life approximately 15 years 3. tow-behind blower—purchased in 2007; industry standard useful life approximately 10 years Cleaner energy alternatives for professional golf course grounds maintenance equipment continue to be evaluated. At this time, there are not effective clean energy alternatives. Impact if Not Maintained: The grounds equipment purchases for Pine Meadows Golf Course are intended to maintain the quality of the golf course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the Recreation Enterprise Fund. Deferral of these proj ects to future year(s)will result in increased costs of the proj ect from increased deterioration and/or increased inflation. Failure to conduct these proj ects will lead deterioration of the quality of the course,which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds played, and reduced revenue for the Recreation Enterprise Fund. Maj or Spending over Past 5 Years: FY2019: Toro Triplex tees and fringe mower, Smithco bunker rake, Lely spreader. FY2020 and FY2021: proj ects suspended(COVID-19) Recreation-Page 6 Printed Novembe�29, 2022 FY2022: Toro fairway mower FY2023:None Work Currently Underway: None. Planned Spending for Next 5 Years: FY2026: $65,000- Purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower and a Toro VVorkman utility vehicle replacing the 2006 Toro Workman utility vehicle. The life expectancy of a greens mower is 10 years and 13 years for a utility vehicle. FY2027: $30,000- Purchase a new Toro fairway aerator replacing the 2006 Toro fairway aerator. The life expectancy of a fairway aerator is 12 years. Basis for Cost Projections: September 2022 cost estimate. All cost estimates are provided in then-year dollars (FY2024 request in FY2024 dollars, FY2026 request in FY2026 dollars,FY2027 request in FY2027 dollars). Stakeholders: Residents,Non-Residents,Recreation& Community Programs, Recreation Committee,Lexington Public Schools Golf Teams, Minuteman Tech High School Golf Teams. Operating Budget Impact: Reduce repair costs. Funding Source: Recreation Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/11 $ 55,000 $ 51,812 $ $ $ 3,188 2018/15 $ 60,000 $ 60,000 $ $ $ 2021/11B $ 62,000 $ $ 61,327 $ 673 $ Totals $ 177,000 $ 111,812 � 61,327 $ 673 � 3,188 *Data current as of Octobe�13, 2022. 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N N v a a N � L� U � � � � � O � � � � o 0 0 � b�A Aq Aa Aa '� � .� � � � � � � � � � � � � � � v v � v v � � � w � � � � � � � v � U v .� .... .... .... .. .... ... � � I I o I I o � N O O O O O N O O � N N � � � � � � � � I I I I 00 N O O O O O N O O � � � � 6�} {�} 5�} �} 6�} 6�} `p I O I I I 4 N '—' �' O N N N O� O� � � � � � � � � � � �jO 0 I I I 0 N O `O `O O O M M N oo � M � � � � � � � � N � � � � � � � O O I O I O N O � O � � � � � O O `o � � � M l� � N � d� O � � � � � � � � � � � � � � C� � .... .... .... .. .... ...�.... � � � � C� o °' � � � 'o � � � a � o � � � � � .� .� p 0 •� � O ',� � �"' � � � � � � �, �, o � .°' � � � a � � � � � � U � � � � � '� o O � � � O � '�" " � ° � � � � �+ .�, o � � � � C� o � � � � � 4� � V a � � � .� � �i � � � � � � � � � N � r� � ,� � o � � o � � � ,� C� � N � P� � °� �' a� 0 a� � � � .� �' N � o �' � � v � � � v '� O � a� ��/ .� •� � O � � I�I � P-, ►-1 P-, P-, � .... .... .... .. .... a � ��,�..�,,, � N N � � � , � �� 1 f:Tl(IU^� ..,.� � � � � � � •r� � �° N N A-+ N N � � ;� � , �`;' �� i i U i i � �� U U � U U '��w ��„�,u��,�w�:��i�' � 4� 4� � 4� 4� v ��<`%� �i �i � �i �i N .... .... .... .... .... .... .... .... � ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexln ton - FY2024-28 Ca ital Im roveynent P�o ect � p p J Proj ect Name: Pine Meadows Clubhouse Renovation Date: 8/15/17 Proj ect ID: Rec-24-1 Department: Recreation& Community Programs Revised: 9/27/22 Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee requests $120,000 in FY2024 from cash capital or bonding for the design and engineering costs associated with renovation of the clubhouse at the Pine Meadows Golf Club. Of note,this request was initially submitted for FY2021 and again for FY2022 but was withdrawn because of the COVID-19 pandemic. This project will engage a professional architect to develop design and engineering documents for the complete renovation of the clubhouse including but not limited to renovation and/or replacement of the main concourse area, the bathrooms,plumbing system and fixtures,windows,roof, and additional work as needed to improve accessibility and bring the building into ADA compliance. Following the design and engineering phase for this proj ect, construction is scheduled to take place in FY2025. Justification/Benefit: The 88-acre Pine MeadoWs Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The course historically averages 33,000-35,000 rounds of golf per season but has experienced a significant increase in usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School and Minuteman High School. In addition to its recreational value,Pine Meadows Golf Club historically generates approximately$800,000 in revenue for the Recreation Enterprise Fund. Notably,the revenue has climbed with the recent usage increases reaching $1,162,255 in FY2021 and$1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows Grounds Capital Program and the Pine Meadows Equipment Capital Program,but also subsidizes many other recreational facilities and programs in Lexington. The clubhouse, constructed prior to the Town's purchase of the property in 1988, has not undergone any significant renovation in the past 30 years and is suffering the typical deficiencies and wear and tear associated with its age and heavy usage. The accessibility issues at the current clubhouse were identified as the#2 priority for remediation by the Commission on Disability in the 2017 ADA Compliance Study. Completion of this proj ect will not only restore the clubhouse to a modern and functional facility suitable to support the ongoing successful operation of the Pine Meadows Golf Club,but will also bring it into ADA-compliance and make it welcoming and accessible for all residents of Lexington and visitors. Impact if Not Completed: Professional design and engineering are requisite for completing the renovation of clubhouse at Pine Meadows Golf Club. Delay of design and engineering will delay the renovation proj ect. Delay of the renovation proj ect will result in increased proj ect costs from intrinsic construction cost increases and potentially from additional work required as the result of continued deterioration of the building. During delay,the facility will remain poorly accessible and non-compliant with ADA for the duration of any delay. If the project is never completed,the conditions of the clubhouse will continue to deteriorate,ultimately reaching a state incompatible with public use of the building,which would result in closure of the building and suspension of golf course operations. The loss of revenue from golf course operations would preclude grounds maintenance, and the course would go fallow. Recreation-Page 10 Printed Novembe�29, 2022 Timeframe: FY2024 design and engineering (FY2025-26 renovation) Replacement Frequency: Design and engineering documents: n/a (Renovated building: approximately 30 years) Basis for Cost Projections: Cost estimate provided in October 2020 based on similar projects. Annual inflation of 4%has been added to the construction phase of the proj ect. All cost estimates are provided in then-year dollars (FY2024 request in FY2024 dollars, FY2025 request in FY2025 dollars). Stakeholders: Residents,Non-Residents,Recreation& Community Programs, Recreation Committee,DPF, Lexington High School Golf Team,Minuteman High School Golf Teams. Operating Budget Impact: Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget. Funding Source: Cash Capital,Bonding Prior Authorizations: None. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 120,000 Proj ect Management $ 25,000 Construction $ 1,555,000 Equipment Contingency $ 100,000 Totals $ 120,000 $ 1,680,000 $ $ $ CPA Amount $ $ $ $ $ Recreation-Page 11 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexln ton - FY2024-28 Ca ital Im roveynent P�o ect � p p J Project Name: Lincoln Park Field Improvements Date: 8/28/19 Project ID: Rec-24-2 Department: Recreation& Community Programs Revised: 9/30/22 Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoro@lexingtonma.gov Description of Project: For FY2024, the Recreation Committee requests $2,475,000 of CPA funds and$916,500 from cash capital or bonding for a total of$3,391,500 to conduct an end-of-life synthetic turf replacement and the installation of an athletic lighting system at Lincoln Field#1 and the installation of an athletic lighting system at Lincoln Field#3. The proj ect includes a professional evaluation to determine if subsurface/base"pad" can be reused or if a replacement is required for safe function of the field. The proj ect then comprises removal of the existing surface turf"carpet"at Lincoln Field#1, laser grading of the subsurface, inspection and repair(as needed) of the drainage system, replacement of the base "pad" if indicated by the aforementioned study, replacement/recycling of the infill material,replacement of the surface turf, replacement of the (wood) anchors and edging around the immediate field perimeter, a proposed installation of four(4) light towers at both Lincoln Field#1 and Lincoln Field#3 consistent with those currently installed at Lincoln Field#2, and restoration of the walkways, guardrails, and plantings surrounding the field. Goals of Capital Program: The goal of the Lincoln Park Fields capital program is to maximize the availability of safe athletic �elds at Lincoln Park including by performing timely end-of-life renovation and/or replacement of the##athletic fields (3 rectangular, 1 softball, 1 Little League) and the existing athletic lighting system at Lincoln Field#2 and by installing additional athletic lighting systems to increase usable field hours. Justification/Benefit: Lincoln Field#1 is permitted for approximately 1,500-2,000 hours of use annually,which can be considered very heavy use according to industry standards but is necessary given community demand for field space. The heavy demand is supported by the recently completed 2021-2022 Comprehensive Study of Athletic &Outdoor Recreation Facilities (Weston and Sampson, Inc.)that calculated an annual deficiency in Lexington of 6,100 hours between available and desired field usage. Approximately 1,600 hours of field use would be gained through the installation of two new lighting systems,which would help to address the Town's field shortage. The estimated lifespan for the Lincoln Fields turf system based on our usage is approximately 10 years, and the regular annual inspection of Lincoln Field#1, last replaced in 2015, indicates that it is wearing according to that schedule. As such,the turf replacement at Lincoln Field#1 has been on our 5-year capital plan for FY2025, and We had not included installation of athletic lighting in the proj ect. However,we are revising our Lincoln Fields capital program and overall 5-year capital plan based on two new pieces of data. First, although it has been clear for years that Lexington operates at a deficit of field space,the magnitude of the deficiency as quantified in the aforementioned comprehensive study is notable and merits action. Second,the acceptance of the Lexington High School proj ect by MSBA raises the likelihood that use of the athletic fields at the Center Recreation Complex will be reduced substantially, further increasing and already large field availability de�cit, for an extended duration in the relatively near term. In light of these developments, we are making two changes to our Lincoln Park Fields capital program: 1) accelerate the turf replacement schedule, and 2) increase the available hours of use by installing athletic lighting systems. In the near term, these are proactive actions that will at least mitigate the potential loss of field use at the Center Recreation Complex during a LHS building proj ect, and in the long term, or if Center Recreation Complex fields Recreation-Page 12 Printed Novembe�29, 2022 aren't taken offline during LHS proj ect,the addition of athletic lighting will contribute to reducing the magnitude of our"regular"deficit in available fields in Lexington. Impact if Not Completed: The regular replacement of the synthetic turf system of the fields at Lincoln Park is simply an ongoing maintenance issue that must occur approximately every 10 years to maintain the safety and playability of the fields. If the synthetic turf system is not replaced at its end-of-life,the field will not meet safety standards and will ultimately have to be closed. The deferral of the turf replacement at Lincoln Field#1 by a year will push the replacement schedule for the other two fields back by a year and would result in at least one year, and possibly two years, during which a field at Lincoln would be offline concurrent with disrupted usage of fields at Center Recreation Complex. Such concurrent field losses would have major repercussions for the many field users in Lexington. The installation of athletic lighting at Lincoln Field#1 is necessary to optimize the usage of the existing field space in Lexington and to begin to reduce the deficit between desired and available field usage. Failure to install lighting at Lincoln Field#1 will mean at best that we will continue to be unable to support the recreational needs of the community and at worst will face significant further reduction in field availability for the several years of a LHS building proj ect. Timeframe: FY2024: synthetic turf system replacement and athletic lighting installation at Lincoln Field#1 and athletic lighting installation at Lincoln#3 (est. $3,391,500) FY2025: synthetic turf system replacement at Lincoln Field#2 (est. $1,484,000) FY2026: synthetic turf system replacement at Lincoln Field#3 (est. $1,544,100) Replacement Frequency: 10 years. Basis for Cost Projections: Cost proj ections are based on similar past proj ects and information provided by vendors and architects in September 2022. The synthetic turf,pad, and infill are not part of the CPA request. All cost estimates are provided in then- year dollars (FY2024 request in FY2024 dollars, FY2025 request in FY2025 dollars, and FY2026 request in FY2026 dollars). Stakeholders: Residents,Abutting Residents, Recreation&Community Programs, Recreation Committee, Lexington High School Physical Education Program,Lexington High School Athletics,numerous community users including Lexington United Soccer Club (LUSC) and Lexington Youth Lacrosse(LYL). Operating Budget Impact: DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Funding Source: Cash Capital,Bonding, CPA, Recreation-Page 13 Printed Novembe�29, 2022 Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2013/8H Lincoln Park Field Improvements $ 565,000 $ 565,000 $ $ $ 2014/8H Lincoln Park Field Improvements $ 620,000 $ 616,521 $ $ $ 3,479 2015/8M Lincoln Park Field Improvements $ 650,000 $ 649,968 $ $ $ 32 Totals $ 1,835,000 $ 1,831,489 $ $ $ 3,511 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 45,000 $ 25,000 $ 25,000 Project Management $ 51,500 $ 51,500 $ 51,500 Construction $ 1,569,000 $ 1,287,500 $ 1,347,600 Equipment $ 1,226,000 Contingency $ 500,000 $ 120,000 $ 120,000 Totals $ 3,391,500 $ 1,484,000 $ 1,544,100 $ $ CPA Amount $ 2,475,000 $ 530,400 $ 552,000 Recreation-Page 14 Printed Novernbe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexln ton - FY2024-28 Ca ital Im roveynent P�o ect � p p J Proj ect Name: Park Improvements -Athletic Fields Date: 9/20/22 Project ID: Rec-24-3 Department: Recreation& Community Programs Revised: Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee is requesting a total of$6,180,000 in FY2028 for the construction of new athletic fields at the current site of the Lexington Public School administrative offices building. This proj ect is contingent upon the Lexington Public Schools administrative offices being relocated. For this project, $2,000,000 is not CPA- eligible (additional information is located under request Rec-CPA-2 -Park Improvements -Athletic Fields). This project calls for the installation of two full-size multi-purpose synthetic turf�elds (330'x 195'). These fields would be lighted and other amenities would include expanding the parking area outside of school traffic lanes and constructing ADA accessible pathways that connect the parking areas to the different fields throughout the site. The configuration of facilities and�elds allows for independent and concurrent field use. Justification/Benefit: In the 2021-2022 Comprehensive Study of Athletic &Outdoor Recreation Facilities, an annual deficiency of 6,100 hours between available field hours as compared to the field hours needed was identified. Specifically, the Town has a field shortage equivalent to one (1) large rectangle,multi-purpose field and fourteen(14) small rectangle, multi-purpose fields. It is estimated that approximately 4,600 hours of field use would be gained as a result of this proj ect, so it would help to address the Town's field shortage in a significant manner. Impact if Not Completed: The impact of not approving this request is the Town will continue to experience a significant field shortage with its rectangular,multi-purpose fields. This would impact the Lexington Public Schools,youth and adult sports leagues, and residents. Timeframe: FY2028. Replacement Frequency: 10 years. Basis for Cost Projections: Cost proj ections are based on similar past proj ects and information provided by vendors and architects in September 2022. All cost estimates are provided in then-year dollars(FY2028 request in FY2028 dollars). Stakeholders: Residents,Non-Residents, Lexington Public Schools, Youth and Adult Organizations, DPW, Recreation& Community Programs, Recreation Committee. Operating Budget Impact: DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Funding Source: Cash Capital,Bonding, CPA Prior Authorizations: Recreation-Page 15 Printed Novernbe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexin ton - FY2024-28 Ca ital Inz �ovement P�o ect � p p J Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction $ 1,800,000 Equipment Contingency $ 200,000 Totals $ $ $ $ $ 2,000,000 CPA Amount $ $ $ $ Recreation-Page 16 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexln ton - FY2024-28 Ca ital Im roveynent P�o ect � p p J Proj ect Name: Pool Water Chemistry Automated Controllers Date: 9/23/22 Project ID: Rec-24-4 Department: Recreation& Community Programs Revised: Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee requests $35,000 in FY2024 to replace the water chemistry automated controllers that are at the Irving H. Mabee Town Pool Complex. The new automated controller system,manufactured by BECS Technology, would ensure that the four pools at the complex remain chemically balanced at all times as it features technology that enables staff to adjust the water chemistry settings either in person or remotely. Justification/Benefit: The current Pentair automated system was installed during the Town Pool renovations in 2017. However,the technology used in this system is antiquated, outdated, and no longer supported by the manufacturer. This has made it extremely difficult for staff to troubleshoot problems as they have occurred. The BECS system is the leader in aquatics technology and comes highly recommended from service providers in the commercial pool industry. Impact if Not Completed: If the current system falters,then DPW staff would need to balance the pools manually,which is not an efficient use of time or resources. Additionally, it could also result in the facility closing when water chemistry could not be achieved. If that was to happen,the loss of this seasonal, community resource would negatively impact thousands of visitors and significantly damage the department's financial standing and reputation. Timeframe: Winter 2024. Replacement Frequency: 20 years. Basis for Cost Projections: Cost estimate is based on similar past projects and information provided by vendors in September 2022. Stakeholders: Residents,Non-Residents, DPW,Recreation& Community Programs, Recreation Committee. Operating Budget Impact: If the current automated controllers fail,then the department would incur additional expenses for chlorine and operations would not be as ef�cient as possible. There would also be a possibility of the Town Pool experiencing closures when the pools were not chemically balanced,which would impact the revenue generated by the facility. Funding Source: Cash Capital Recreation-Page 17 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexin ton - FY2024-28 Ca ital Inz �ovement P�o ect � p p J Prior Authorizations: None Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction $ 8,000 Equipment $ 24,000 Contingency $ 3,000 Totals $ 35,000 $ � $ � CPA Amount $ $ $ $ $ Recreation-Page 18 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexln ton - FY2024-28 Ca ital Im roveynent P�o ect � p p J Proj ect Name: Strategic Plan Update Date: 9/23/22 Project ID: Rec-24-5 Department: Recreation& Community Programs Revised: Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov Description of Project: The Recreation Committee requests $100,000 in FY2027 to update the department's Strategic Plan. The initial plan was finalized in February 2014 and was targeted for the years 2014-2016. According to industry standards, a strategic plan should be updated every 3-5 years. �Vith this request scheduled for FY2027, it would be 13 years since the Strategic Plan was first implemented. Justification/Benefit: The primary focus of the 2014-2016 Strategic Plan was (at that time)preparing for the upcoming move to the Community Center and the impending reorganization of the department. The services, functions, and operations of the department have increased and evolved significantly over the past eight years. During this period of time,the department has completed a variety of plans, such as the 2017 ADA Compliance Study, 2020 Community Needs Assessment, 2021-2022 Comprehensive Study of Athletic&Outdoor Recreation Facilities, and the 2022 Open Space &Recreation Plan(OSRP)Update. The intent of the Strategic Plan Update is to review the complex, robust programs and services offered by the department and combined with the findings of the previous plans, develop a comprehensive set of goals, objectives, and action items. This road map will guide the decision-making process for the department as it moves forward in the coming years. Impact if Not Completed: If this request is not approved,then the initial Strategic Plan will continue to become more outdated and obsolete each year since its original implementation back in 2014. Timeframe: FY2027. Replacement Frequency: 5 years. Basis for Cost Projections: Cost estimate is based on similar past projects and information provided by vendors in September 2022. All cost estimates are provided in then-year dollars (FY2027 request in FY2027 dollars). Stakeholders: Recreation& Community Programs,Recreation Committee, DPW, Residents,Non-Residents. Operating Budget Impact: The recommendations from the Strategic Plan will provide staff with a comprehensive resource that will help guide decisions to maximize efficiencies across all operations of the department. Funding Source: Cash Capital Prior Authorizations: None. Recreation-Page 19 Printed Novernbe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexin ton - FY2024-28 Ca ital Inz �ovement P�o ect � p p J Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 100,000 Proj ect Management Construction Equipment Contingency Totals $ $ $ $ 100,000 $ CPA Amount $ $ $ $ $ Recreation-Page 20 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � ��,"�..�,�' � • • • ��j��f��=�� Town o Lexin ton - FY2024-28 Ca ital Inz �ovement P�o ect � p p J . vv xl u � � ��n�,��.��,..o,�u�� ,,, ....��u�� ,,��,��,� ,��,' ,i�� , "'��,,, ��' u,�� u�� h� �r� ��Ib'F �d Wp �� A ' li Iml�i i� I ' �� . „ uuupu�G� uir i✓r.!uu i16W'� � ou `, Ilr � „ �. i `(uWumlll i u��y� ' 4 � IIIII / � �/ �IIIIII „'�"�lffffffffff`""' ,�� Y � ' III uuu��Vh'uu u u�l I i� , � I ' � �i'� (11 �IIII Ir uud� IIV uuwi � ��' M��I �IIN �'Ri 'r(r�l1f��z � ��j�� "��f�R(�umlit� � �'� ou 00y�u5 � �.' , ;,,. �um � iF � ' � ��' "� � ��i % �IM, '" �I��R „ "f �111 ,i ��i M nir � �� i > �(' � IVlldluuu ;; ��-- �N �„�� `�� ,,: ,� � tiw�,� i�r� ` ; ' � °�' „ � �� ,, iu � ,? � ��i,� �iu � � � �; ,,,. .:, :;,,r,a,,,,,o,,,,,mn;,,,,a�m,a,a,a,,,»»»»»»»iu,,,,,,,,,a000000000a,mmmm»t,,,,,,,,.,:,,,,,,,,,,.,,;;c .. ,:,,,.,,:s„o,,,,,,,,,,,,,,,,,.,..:o,,,,c,;,;,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,o,;,,uu,.,:. , :�.,. ��rt, ��'I I :..�.�, ;; ._...... �, � i L �� I� �`ll�a,� � �i Q , ' �i, , IIII �il�� IIIII �, ��, � �',u,,, ��4. �,��r� U` � `��du� �;U, f� t� � ��' i� ��ii�tuii�. ii�:, J�1 � � f �r� ; u�ir�Niiuu�� Ofi' i�i �„ �»,,, �iV �� iu � t „� � �{f� �,(I�� ,� � ( �H �,�Y"; � ' ( Y�l;. �1�i y l�i� , � �(� � �W�� ,� f,� r� iui �.. 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W W W W W W s,,,,,,,,,,,,,s,,,,,,,,,,,,,+,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,, � ,,,,�,�,�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,�� "��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Program Name: Park and Playground Improvements Date: 8/30/OS Program ID: Rec-CPA-1 Department: Recreation&Community Programs Revised: 9/28/22 Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov Description of Capital Program: The Recreation Committee requests $155,000 in FY2024 to update and replace the playground equipment and safety surfacing and install signage at Justin Park. The new playground equipment would be designed for children ages 2-5 and/or ages 5-12. Once the new play equipment has been installed, an inspection by an independent,third- party company will be completed. Additionally,based on the recommendations in the 2017 ADA Compliance Study, an accessible route will be installed between the accessible parking area and the playground. Goals of Capital Program: Through the Community Needs Assessment, the playgrounds have been classified as either neighborhood or community parks and they are used frequently by the youth of Lexington. The existing play equipment at the various parks is outdated and needs to be replaced. The playground equipment at Justin Park was last replaced in 2003 and play structures typically have a life cycle of 15-20 years, depending on the amount of use. The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so that all sites will be in compliance with local and national health and safety standards. Impact if Not Maintained: Based on the playground audits and the site assessments from the Community Needs Assessment,both completed in 2020, the current playground equipment,use zones, and surfacing are at the end of their life cycle and the Consumer Product Safety Commission(CPSC),American Society for Testing and Materials (ASTM),ADA standards have been revised over the years in an effort to maximize safety and accessibility. As the equipment continues to age and deteriorate,more frequent inspections,repairs and equipment removal Will be needed to ensure that the users are safe. This is neither cost effective nor efficient. Maj or Spending over Past 5 Years: In FY2017,the safety fencing at the Center Recreation Complex along Worthen Road and at Muzzey Field along Massachusetts Avenue was replaced. In FY2018,new swings were installed at Munroe Park, Franklin Park, and at the Center Recreation Complex. In FY2021/FY2022,the playground equipment and safety surfacing was replaced and ADA improvements were completed at Sutherland Park. In FY2022,the playground equipment and safety surfacing was replaced and funding was approved for ADA improvements at Rindge Park. A total of$475,000 was appropriated for these four proj ects. Work Currently Underway: Funding was appropriated in FY2023 ($200,000)to update and replace the playground equipment and safety surfacing at Kinneens Park. The proj ect also calls for the installation of fencing around the playground, signage, park benches, and a bike rack at this neighborhood park. Poured-in place (PIP) safety surfacing Will be installed at specific locations,which will greatly enhance accessibility to those play elements and significantly reduce the maintenance needed at the site going forward. The initial community meeting Was held in Spring 2022. The next community meeting will take place in October 2022 and the design will be finalized this fall. It is anticipated that this proj ect will be completed in Spring 2023. Planned Spending for Next 5 Years: FY2025: $805,000-Update and replace the playground equipment and rehabilitate the rubber poured-in-place safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two community playgrounds in Lexington. The new playground will provide universal access to all play components and elements so the playground will be Recreation-Page 23 Printed Novembe�29, 2022 welcoming and accessible to individuals of all ages and abilities. Once the new playground has been installed, an inspection by an independent,third-party company will be completed. The playground equipment was last replaced in 2003 and the safety surfacing was last rehabilitated in 2013. FY2026: $1,13 0,000-Update and replace the playground equipment and install safety surfacing at the Center Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in Lexington. The new playground will feature poured-in-place safety surfacing(as compared to the engineered wood �ber that is there currently) and will provide universal access to all play components and elements so the playground will be welcoming and accessible to individuals of all ages and abilities. Once the new playground has been installed, an inspection by an independent, third-party company will be completed. The playground equipment was last replaced in 2006. FY2027: $300,000-Replace the equipment and install a new lighting system at the Skate Park, located at the Center Recreation Complex. This request is being brought forward based on feedback received from the community about the need for nighttime use at the Skate Park. The equipment at the Skate Park was last replaced in 2014. Basis for Cost Projections: The cost projections are based on similar renovation projects and an updated cost estimate provided in September 2022. All cost estimates are provided in then-year dollars(FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars, FY2026 request in FY2026 dollars,FY2027 in FY2027 dollars). Stakeholders: Residents and Non-Residents Operating Budget Impact: The playground equipment will need to be removed if it is deemed unsafe. Funding Source: CPA Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2014/8i Park and Playground � 65,000 $ $ $ $ 172 Improvements 2015�g1 Park and Playground � 6g,�00 � 6g,�� Improvements 2016/8r� pmrkov mentground � 75,000 $ 67,642 $ $ 7,358 $ p 2017/l Orl park and Playground � 60,000 $ 59 932 $ $ $ 68 Improvements � 2020/10i Pmrkovementground � 95,000 $ 94,900 $ $ 100 $ p 2021/lOb Pmrlrov mentground � 170,000 $ 120,011 $ $ 49,989 $ p Park and Playground 2022/10g Improvements $ 200,000 $ $ $ 200,000 Totals $ 733,000 $ 410,485 $ $ 257,447 $ 240 *Data cu��ent as of Octobe�13, 2022. Recreation-Page 24 Printed Novembe�29, 2022 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 20,000 $ 5,000 $ 5,000 $ 15,000 Construction $ 75,000 $ 350,000 $ 510,000 $ 80,000 Equipment $ 50,000 $ 375,000 $ 515,000 $ 175,000 Contingency $ 10,000 $ 75,000 $ 100,000 $ 30,000 Totals $ 155,000 $ 805,000 $ 1,130,000 $ 300,000 $ CPA Amount $ 155,000 $ 805,000 $ 1,130,000 $ 300,000 $ Recreation-Page 25 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Program Name: Park Improvements -Athletic Fields Date: 9/15/06 Program ID: Rec-CPA-2 Department: Recreation&Community Programs Revised: 9/28/22 Submitted by: Chris Filadoro Phone: (781)274-8355 Email: cfiladoro@lexingtonma.gov Description of Capital Program: The Recreation Committee requests $285,000 in FY2024 to renovate the Bridge School Fields. The renovation will include irrigation upgrades, laser grading, new natural grass, and the installation of new backstops, signage, and park benches. Additionally,based on the recommendations in the 2017 ADA Compliance Study, the route to the fields from the sidewalk that runs along the school's entrance driveway will be formalized to become compliant with accessibility regulations. The routes betWeen the two softball field and the playground will also be formalized to provide universal access throughout the site. The Town of Lexington athletic �elds see excessive use and timely renovations and updates are critical to provide safe and playable fields for all user groups. The athletic fields are used by the Residents,Non-Residents, Lexington Public Schools, Youth and Adult League programs, Recreation& Community Programs and by youth& adult organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural turf, drainage,new irrigation systems (where applicable), and site amenities (benches,backstops, etc.). Goals of Capital Program: Safety for all participants is the maj or concern and improving upon the safety of the fields is the maj or benefit to all users. The Town of Lexington athletic fields are constantly used by recreation, school,youth, and adult groups. They are in need of maj or repairs that cannot be completed within the operating budget. There are safety issues with faulty backstops,uneven turf,uneven infield areas, and drainage. This is an ongoing multi-year capital program to address safety and playability concerns and to provide adequate and safe field conditions for neighborhood families, recreation, and school programs. The benefit would be to renovate the fields to a condition where they will be safe, playable, and more easily maintained. Impact if Not Maintained: The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of games. This will impact the School teams,youth leagues, adult leagues, and Recreation programs and affect the quality of life in Lexington. Maj or Spending over Past 5 Years: In FY2017,the multi-purpose �eld at Adams Park was renovated. In FY2018, irrigation upgrades were made at 14 athletic fields throughout toWn(Center, Lincoln, Clarke,Diamond, Estabrook, Garfield, and Harrington). In FY2020,the athletic fields at the Diamond Middle School were renovated. A total of$680,000 was appropriated for these three proj ects. Work Currently Underway: Funding was appropriated in FY2021 ($370,000)to renovate the Harrington School Field, including excavating the infield areas, laser grading, and new in-ground irrigation systems at the Harrington,Bowman, and Franklin. Additionally,based on the recommendations in the 2017 ADA Compliance Study, at Harrington,the gravel driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking and a formal entrance. A route from the school drive to the softball and baseball team areas is also being created and the team areas are being renovated to provide more appropriate wheelchair space,which would make them accessible. This proj ect is on hold until the status of the proposed Mystic River Watershed stormwater mitigation proj ect is known as ADA components are included in both proj ects. Recreation-Page 26 Printed Novembe�29, 2022 In FY2022, funding was appropriated to renovate the Muzzey Field($155,000). The renovation will include irrigation upgrades, laser grading,the installation of new natural grass, and an accessible path will also be installed as part of this renovation. This proj ect is tentatively scheduled to take place during calendar year 2023. In FY2023, funding was appropriated to renovate the Fiske School Fields ($250,000). The renovation will include installation of an irrigation system, laser grading,new natural grass, and the installation of new backstops, fencing, and signage. Additionally,based on the recommendations in the 2017 ADA Compliance Study, additional walks will be installed to provide accessibility to the various ball field team areas and these walks should be extended beyond the team areas to provide general access to the shared outfields in the center of the site. It is anticipated that this proj ect will be completed in calendar year 2023. Planned Spending for Next 5 Years: FY2025: $480,000-Bowman Field renovation will include a complete reconstruction with the installation of a new natural grass Little League field,new irrigation system,new backstops, signage, and park benches. Additionally, the trail that leads to the the abutting Dunback Meadow conservation area will be restored, and based on the recommendations in the ADA Compliance Study,the end curb that runs parallel to the dugouts will be cut back to allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the parking lot side of the field behind the backstop to provide access to the dugout closest to the playground. FY2028: $6,180,000- Harrington School(this project is contingent upon the Lexington Public Schools administrative offices being relocated). In the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities, an annual deficiency of 6,100 hours between available field hours as compared to the �eld hours needed was identified. Specifically, the Town has a field shortage equivalent to one (1) large rectangle,multi-purpose field and fourteen(14) small rectangle,multi-purpose �elds. With the demolition of the current LPS admin building,this project calls for the installation of two full-size multi-purpose synthetic turf fields (330'x 195'). These fields would be lighted and other amenities would include expanding the parking area outside of school traffic lanes and constructing ADA accessible pathways that connect the parking areas to the different fields throughout the site. The configuration of facilities and fields allows for independent and concurrent field use. It is estimated that approximately 4,600 hours of field use would be gained as a result of this project, so it would help to address the Town's field shortage in a significant manner. For this request, $4,180,000 is CPA-eligible. Basis for Cost Projections: Cost proj ections are based on similar past proj ects and information provided by vendors and architects in September 2022. All cost estimates are provided in then-year dollars(FY2024 request in FY2024 dollars,FY2025 request in FY2025 dollars, FY2028 request in FY2028 dollars). Stakeholders: Residents,Non-Residents, Lexington Public Schools, Youth and Adult League programs,DPW, Recreation&Community Programs, Recreation Committee. Operating Budget Impact: DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require routine maintenance and not emergency repairs. Funding Source: CPA, Cash Capital, Bonding Recreation-Page 27 Printed Novembe�29, 2022 Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2014/8j AthleticpF eldments- � 100,000 $ 99,820 $ $ $ 180 2015/8j AthleticpF eldments- � $5,000 $ 81,041 $ $ $ 3,959 2016/8m Athl tic F eldments- � 120,000 $ 119,707 $ $ $ 293 2017/101 Athl tic F eld ents- � 125,000 $ 104,046 $ $ $ 20,954 2019/14i AthleticpF eldments- � 435,000 $ 384,646 $ $ 50,354 $ 2020/l Oj AthleticpF eldments- � 3 70,000 $ $ $ 3 70,000 $ 2021/10c Athl tic F eldments- � 155,000 $ $ $ 155,000 $ 2022/lOh RenovatRionBath � 680,000 $ 594 $ 3,850 $ 675,556 Totals $ 2,070,000 � 789,854 $ 3,850 $ 1,250,910 � 25,386 *Data cur�ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 15,000 $ 25,000 $ 500,000 Construction $ 225,000 $ 405,000 $ 3,510,000 Equipment $ 25,000 $ 25,000 $ 1,170,000 Contingency $ 20,000 $ 25,000 $ 1,000,000 Totals $ 285,000 $ 480,000 $ $ $ 6,180,000 CPA Amount $ 285,000 $ 480,000 $ $ $ 4,180,000 Recreation-Page 28 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Proj ect Name: Park Improvements - Site Amenities Date: 9/14/21 Project ID: Rec-CPA-3 Department: Recreation&Community Programs Revised: 9/20/22 Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov Description of Capital Program: The Recreation Committee requests $30,000 in FY2025 to update and replace site amenities at various parks and recreational facilities. Site amenities can include,but are not limited to, signage, shade structures,park and player benches, fencing, gates,backstops,bike racks, trash and recycle receptacles, and water fountains. Justification/Benefit: While the 2020 Community Needs Assessment highlighted several strengths that currently exist within the Town's park system, one area for improvement is in regards to the amenities present at each site. Twenty-seven(27) individual park/site assessments were completed during the Community Needs Assessments and approximately 80% of the assessments completed(21 out of 27) identified site amenities as a deficiency with the lack and/or poor condition of signage, spectator seating,pedestrian lighting, and trash/recycle receptacles as the most commonly listed deficiencies. Recent capital improvement proj ects have included the installation of new amenities,whereas the amenities at other parks have aged and are in poor condition or are non-existent altogether. Establishing consistent signage throughout the Town's parks will enhance the overall appearance as well as the user's experience while at these facilities. This request will help to address the shortcomings that were identified in the Community Needs Assessment. Impact if Not Completed: The Public V�orks Department oversees the maintenance of the Town's parks,playgrounds, and athletic facilities. The impact of not approving this request is a continuing deterioration of the amenities that are currently in place, which could ultimately lead to their removal. This would be to the detriment of all park users,whether it be residents,non-residents, the Lexington Public Schools,youth and adult sports organizations, and Recreation and Community Programs Department-sponsored programs and activities. Timeframe: FY2025 and FY2027. Replacement Frequency: 10-15 years, depending on the amenity. Planned Spending for Next 5 Years: FY2027 - $30,000 for upgrades and enhancements to site amenities at the various parks. Basis for Cost Projections: Based on the actual cost for these items when purchased during previous capital improvement proj ects. Stakeholders: Residents,Non-Residents, Lexington Public Schools,Youth and Adult League programs, Recreation& Community Programs, Recreation Committee. Operating Budget Impact: If this request is not approved,then these items would need to be purchased out of the Department's operating budget. Funding Source: CPA Recreation-Page 29 Printed Novernbe�29, 2022 Prior Authorizations: None Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction $ 5,000 $ 5,000 Equipment $ 25,000 $ 25,000 Contingency Totals $ $ 30,000 $ $ 30,000 $ CPA Amount $ $ 30,000 $ $ 30,000 $ Recreation-Page 30 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Project Name: Cricket Field Construction Date: 8/11/16 Project ID: Rec-CPA-4 Department: Recreation&Community Programs Revised: 9/20/22 Submitted by: Peter Coleman/Chris Filadoro Phone: 781-698-4803 Email: pcoleman@lexingtonma.gov Description of Project: *'�Due to the field use arrangements that have been made with cricket organizations in recent years, combined with the layout of a cricket field at Minuteman High School,the recommendation is to remove this request from the 5- Year Capital Plan.** The Recreation Committee is requesting $200,000 in FY2026 to build a cricket field. This proj ect would include the construction of a new cricket�eld. The site for the cricket field is unknoWn at this time and will depend on whether the proj ect involves the conversion of an existing athletic �eld to a cricket field or if it vvill be the creation and construction of a brand new cricket field. This request was introduced in the plan four years ago and as of September 2021, a location has not yet been identified. In the meantime, staff continue to work with the various cricket advocates in an attempt to come up with a field that is appropriately sized for practices and matches for the short-term. Justification/Benefit: Played throughout the World,the sport of cricket is gaining in popularity in the United States. Locally, the United Cricket League (UCL)was created in 2013 and offers cricket opportunities to the youth of Lexington. The dimensions and specifications required for a cricket field are unique. The required dimensions for the batting area, referred to as the "pitch," are 66 feet in length by 10 feet in width and this area needs to be a hard, firm surface, such as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result, the entire field should have a radius of 180 feet,which makes for an extensive playing area. Currently, cricket is played on natural grass multi-purpose athletic fields in Lexington,tivhich are the most heavily used athletic fields in toWn. Constructing a field specific for cricket use Would not only promote the game of cricket,but it would also help to reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation Committee is charged with pursuing new,up-and-coming recreational activities for the residents of Lexington and the construction of a cricket field would enable cricket organizations to expand their programs and offerings within the community. Impact if Not Completed: The impact of not approving this request is that cricket Would continue to be played on the multi-purpose athletic fields, Which are the most heavily used athletic �elds in town. This means that the cricket opportunities available to the community would be limited. Additionally, the overuse of the multi-purpose athletic fields Would result in the continued deterioration of these fields,which could cause injuries and game cancellations. Timeframe: 2026. Replacement Frequency: 15 years. Basis for Cost Projections: The cost estimate is based on similar past proj ects and information from vendors and architects. This cost estimate is in then-year dollars (FY2026 request in FY2026 dollars). Recreation-Page 31 Printed Novernbe�29, 2022 Stakeholders: Residents,Non-Residents,United Cricket League,Adult Cricket Organizations, Recreation& Community Programs, Recreation Committee, DPW. Operating Budget Impact: The impact that this proj ect will have on the operating budget is unknown at this time since the location of the field is still to be determined. However,by designating a field specifically for cricket use, DPW staff hours, equipment, and materials should decrease as a result of this proj ect. Funding Source: CPA Prior Authorizations: None. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction Equipment Contingency Totals $ � � $ � CPA Amount $ $ $ $ $ Recreation-Page 32 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Proj ect Name: Outdoor Pickleball Court Construction Date: 9/20/22 Project ID: Rec-CPA-S Department: Recreation&Community Programs Revised: Submitted by: Melissa Battite Phone: (781) 698-4801 Email: pcoleman@lexingtonma.gov Description of Project: The Recreation Committee is requesting $250,000 in FY2027 to construct four permanent outdoor pickleball courts. This proj ect would include the construction of four new pickleball courts as well as the installation of lighting and fencing around the perimeter of the courts. This is serving as a placeholder as the site for the pickleball courts is unknown at this time. Justification/Benefit: Pickleball, which is a combination of table tennis,badminton, and tennis, is the fastest growing sport in the country. Pickleball can be played by people of all ages and has quite a following in Lexington. The Recreation and Community Programs Department currently offers an indoor pickleball program during the school year and an outdoor program during the late spring and summer months and these programs are at maximum capacity with an extensive waitlist each session. In recent years,the tennis courts at Clarke,Adams, and Valley have also been lined for pickleball, creating 14 pickleball courts that serve as dual-purpose with the 7 tennis courts at these sites. As of now,there are no stand-alone outdoor pickleball courts in Lexington. While the 7 tennis/14 pickleball dual-use courts have served a purpose,they are not meeting the overwhelming demand for pickleball in town. The need for dedicated outdoor pickleball courts was clearly stated in the 2020 Community Needs Assessment. Additionally, during the design phase of the Gallagher/Farias Courts reconstruction proj ect, a tennis/pickleball working group was formed with the intent of making recommendations that would help to address the various tennis and pickleball needs in the community, The working group expressed its unanimous support for constructing stand-alone pickleball courts and consider this request a tivin-win for tennis and pickleball players alike. This request has been in the 5-year capital plan previously(removed in FY2022) and the Committee believes that based on the results of recent studies combined with feedback and input received in the past two years,now is the time to reintroduce this request into the plan. The Recreation Committee is charged with pursuing new,up-and- coming recreational activities for the residents of Lexington and the construction of dedicated outdoor pickleball courts with lighting would further enable the department to expand its pickleball offerings to the community during the spring, summer, and fall seasons. Impact if Not Completed: If this proj ect is not undertaken,residents will not have access to any dedicated outdoor pickleball courts in Lexington and the Recreation and Community Programs Department's pickleball offerings will be dependent on the availability of school gymnasiums and dual-purpose courts,which can me limited due to the numerous other activities that are held at these facilities. Timeframe: FY2027. Replacement Frequency: 10 years. Basis for Cost Projections: Cost proj ections are based on similar past proj ects and information provided by vendors and architects in September 2022. All cost estimates are provided in then-year dollars(FY2027 request in FY2027 dollars). Recreation-Page 33 Printed Novernbe�29, 2022 Stakeholders: Residents,Non-Residents,Recreation& Community Programs, DPW. Operating Budget Impact: The impact that this proj ect will have on the operating budget is unknown at this time since the location of the courts is still to be determined. Funding Source: CPA Prior Authorizations: None. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 10,000 Project Management $ 15,000 Construction $ 135,000 Equipment $ 75,000 Contingency $ 15,000 Totals $ $ $ $ 250,000 $ CPA Amount $ $ $ $ 250,000 $ Recreation-Page 34 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • � ��j��f��=�� Town o Lexln ton - FY2024-28 CPA P�o ect � J Proj ect Name: Lincoln Park Fitness Stations Equipment Date: 9/14/21 Project ID: Rec-CPA-6 Department: Recreation&Community Programs Revised: 9/20/22 Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov Description of Project: The Recreation Committee requests $100,000 in FY2025 to upgrade and replace the equipment at the fitness stations at Lincoln Park. Justification/Benefit: When Lincoln Park was completely renovated back in 2003, fifteen(15) �tness stations were installed along the Teresa and Roberta Lee Fitness/Nature Path. The nature path is one of the gems of the park as evidenced by the fact that the equipment has been frequently used by park goers over the years. Due to its deteriorating condition,the time has come for the equipment to be replaced so that fitness enthusiasts can continue to enjoy the benefits that this equipment provides for years to come. Impact if Not Completed: If this request is not completed,the equipment will continue to deteriorate and at some of the fitness stations and removal of the equipment will be needed. Timeframe: 2025. Replacement Frequency: 20 years. Basis for Cost Projections: Based on cost estimates for similar purchases of fitness equipment. Stakeholders: Residents and Non-Residents, Recreation&Community Programs,Recreation Committee, Lincoln Park Sub-Committee. Operating Budget Impact: If this request is not approved,then these items would need to be purchased out of the Department's operating budget. Funding Source: CPA Prior Authorizations: None Recreation-Page 35 Printed Novernbe�29, 2022 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction $ 15,000 Equipment $ 70,000 Contingency $ 15,000 Totals $ $ 100,000 $ $ $ CPA Amount $ $ 100,000 $ $ $ Recreation-Page 36 Printed Novembe�29, 2022 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Proposed Budget - Department of Public Works; Water/Sewer Presentations PRESENTER: ITEM NUMBER: Dave Pinsonneault, Director of Public Works I.3 S UMMARY: No vote is �equested fo�this agenda item. R eview p reliminary F Y2024 b udgets fo r the D ep artment o f P ub lic Wo rks and the Water and S eWer Enterp ris e Funds. 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De rtment P ic W r s a o u o Re u este B u et Fi Y r 2 24 sca ea S m itte � u y. Davi Pi nson nea u t Di rector o Pu ic Wor s , e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund Mission: The Department of Public Works is committed to serve our community as a professional team dedicated to the quality of life in Lexington and support the Town's core values of public safety, affordability, and open space. We make every efFort to maximize the efficient, effective use of our resources in the support, maintenance and upkeep of the infrastructure, public lands and programs. Budget Overview: The Department of Public Works FY2024 All Funds budget of$14,468,053 is comprised of four subprograms (DPW Administration/Engineering, Highway Maintenance, Public Grounds, Environmental Services). The FY2024 request represents an overall increase of$1,188,413 or 8.95%. The All Funds budget is inclusive of the Compost, Minuteman Household Hazardous Product (MHHP), Burial Containers and Tree revolving funds. Less these revolving funds, the General Fund budget request is $13,126,781 which is a $1,158,636 or a 9.68% increase from the FY2023 budget. Personal Services are increasing $145,808 or 2.78% in the All Funds budget, and $136,682 or 2.80% in the General Fund budget. The personal service budgets in both the General Fund and Non-General Funds include contractually obligated increases. Departmental Expenses are increasing $1,036,954 or 13.42% in the All Funds budget, and by $1,021,954 or 14.41% in the General Fund budget. In addition, $48,000 will be transferred from Public Facilities to cover the remaining costs of MS4 inspections and maintenance for school retention basins. The Public Works program contains all DPW divisions. The services provided by Public Works include the maintenance, repair, and construction of the Town's infrastructure, roads, equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer lines, 119 miles of street sewer lines, 4,700 catch basins, 160 pieces of equipment, 9 parks, 4 cemeteries, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as playing fields, and the bikeway. This program also includes the Town's water and sewer operations, which function as separate enterprise funds and are shown in separate enterprise budgets. 3000 - Public Works 1 Department Initiatives 1. Coordinate Administrative and Operations functions to maintain a functionally efFicient organization. 2. Continue working with Town committees to ensure sustained engagement of residents. 3. Ensure staff accessibility and participation for training and advancement opportunities. Committee Representation Along with the day-to-day duties of DPW stafF, many are also actively involved or work with Town committees. Those committees include the Permanent Building Committee, the Tree Committee, the Center Committee, the Water and SewerAbatement Board, the Capital Expenditures Committee, the Appropriation Committee, the Transportation Safety Group, the Bicycle Advisory Committee, the Commission on Disabilities, the Monuments and Memorials Committee, Sustainable Lexington Committee, the Noise Advisory Committee and the Recreation Committee. These, and other stafF, also work collaboratively on internal committees and teams. Program Improvement Requests Division Comp. Expenses Benefits Total ��,,,��, Streetscape Maintenance Program Highway/Engineering $ $ 28,000 $ $ 28,000 ��As�s��I��s�ta��n��t��S��u��e��r�l��n��t�e��n��e��n��t��fo��r��P��u��1��l��C��„��P��u��I��I��C��G��ro��u��n��S��, p Grounds $ 83,895 $ $ 18,749 $ 102,644 ��L��e��a��d��m�a�n��U��r�a��d��e��„��S��ewe�r��, pg $ 6,000 $ $ $ 6,000 Leadman Upgrade Sewer $ 6,000 $ $ $ 6,000 ,,,,, ,,,, ,,,, ,,,,, ,,,, ,,,,, ,,,, ,,,, ,,,,, ,,,, ,,,,, „�, ,,,, ,,,, ,,,,, ,,,, ,,,, ,,,, ,,,, ,,,,, ,,,, ,,,, ,,,,, ,,,, ,,,,,,, Tc�t�l ��00 by R�equest $ �5,�� $ 2�,0(�(� � 1�,74� � 142,644 FY20 FY21 FY22 FY23 FY24 Element Division Actual Actual Actual Budget Budget Increase % 3110 Admin. $ 32,842 $ 25,299 $ 35,187 $ 42,300 $ 41,800 $ (500) (1.2)% 3120 Engineering $ 125,624 $ 126,442 $ 131,875 $ 205,100 $ 205,100 $ % 3130 Street Lighting $ 108,261 $ 122,875 $ 148,140 $ 193,500 $ 186,300 $ (7,200) (3.7)% 3210 Highway $ 380,141 $ 398,537 $ 512,054 $ 750,200 $ 744,400 $ (5,800) (0.8)% 3220 Eq u i pment $ 460,493 $ 448,748 $ 474,314 $ 616,700 $ 686,700 $ 70,000 11.4 % 3230 S n ow $ 700,188 $1,048,705 $1,056,004 $1,277,400 $1,345,900 $ 68,500 5.4 % 3310 Parks $ 371,360 $ 347,958 $ 344,701 $ 403,400 $ 406,900 $ 3,500 0.9 % 3320 Forestry $ 143,756 $ 173,971 $ 220,889 $ 193,800 $ 193,800 $ % 3330 Cemetery $ 51,366 $ 61,200 $ 34,287 $ 117,300 $ 117,300 $ % 3410 Trash Picku p $ 924,683 $ 952,423 $ 980,996 $1,010,426 $1,867,521 $857,095 84.8 % 3420 Recycling $ 77,168 $ 104,137 $ 75,161 $ 233,900 $ 233,900 $ % EL Hvy- Rec $1,135,880 $1,161,716 $1,207,567 $1,234,195 $1,252,479 $ 18,284 1.5 % 3430 Trash Disposal $ 643,130 $ 767,750 $ 760,618 $ 789,925 $ 800,000 $ 10,075 1.3 % Total Expenses $5,154,892 $5,739,761 $5,981,793 $7,068,146 $8,082,100 $1,013,95 14.3 % Trash Exp. $2,703,693 $2,881,889 $2,949,181 $3,034,546 $3,920,000 $885,454 29.2 % Non-Trash $2,451,199 $2,857,872 $3,032,612 $4,033,600 $4,162,100 $128,500 3.2 %� 3000 - Pu bl ic Works 2 Funding Sources (General FY2021 FY2022 FY2023 FY2024 Dollar Percent Fund) Actual Actual Estimate Projected Increase Increase Tax Levy $9,344,507 $9,585,798 $10,981,494 $12,090,844 $1,109,350 10.10% Enterprise Funds (Indirects) $624,564 $519,198 $614,351 $637,387 $23,036 3.75% Fees, Charges and Available Funds Parking Fund $72,900 $72,900 $0 $0 $0 % Cemetery Trust $72,925 $95,969 $70,000 $70,000 $0 % Cemetery Fees & Interest $237,123 $308,303 $250,000 $250,000 $0 % Misc. Charges for Service $114 $247 $200 $200 $0 % Licenses & Permits $143,175 $121,191 $52,100 $78,350 $26,250 50.38% � . . � � . . � . � . . . � • . � � � � . • � � � �. � � � • � � � •• � � • • � � • • �• � Appropriation Summary FY2021 FY2022 FY2023 FY2024 Dollar Percent (General Fund) Actual Actual Appropriation Request Increase Increase Compensation $4,746,049 $4,706,712 $4,877,999 $5,014,681 $136,682 2.80% Expenses $5,749,259 $5,996,893 $7,090,146 $8,112,100 $1,021,954 14.41% • . 1 1 1 1 . • '� 1 � ' 1 : '� 1 1 .1 '� • .: � '� . : '� : . . • .:' , Program Summary (General FY2021 FY2022 FY2023 FY2024 Dollar Percent Fund) Actual Actual Appropriation Request Increase Increase Total 3110 Administration $660,102 $689,192 $738,687 $767,015 $28,328 3.83% Total 3120 Town Engineering $930,378 $921,050 $1,080,193 $1,117,915 $37,722 3.49% Total 3130 Street Lighting $123,287 $148,140 $203,500 $194,300 $(9,200) (4.52)% Total 3210 H ig hway $1,305,787 $1,402,731 $1,695,756 $1,724,389 $28,633 1.69% Total 3220 Equipment Maint. $753,403 $800,784 $921,051 $1,003,295 $82,244 8.93% Total 3230 Snow Removal $1,447,960 $1,445,837 $1,585,694 $1,662,186 $76,492 4.82% Total 3310 Parks $1,418,322 $1,449,229 $1,545,793 $1,561,606 $15,813 1.02% Total 3320 Forestry $525,200 $535,853 $523,391 $533,103 $9,712 1.86% Total 3330 Cemetery $344,843 $286,447 $405,634 $409,072 $3,438 0.85% Total 3410 Refuse Collection $952,423 $980,996 $1,010,426 $1,867,521 $857,095 84.83% Total 3420 Recycl i ng $1,265,853 $1,282,728 $1,468,095 $1,486,379 $18,284 1.25% Total 3430 Refuse Disposal $767,750 $760,618 $789,925 $800,000 $10,075 1.28% . , i � � � . . �, � - • � : �, i � . � �, � .: - �, . : �, : . . • .:� , FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Appropriatio (General Fund) Actual Actual n Request Increase Increase Salaries &Wages $3,975,546 $4,060,081 $4,422,844 $4,546,720 $123,876 2.80% Prior Year Retro Payments $191,964 $0 $0 $0 $0 % Overtime $578,539 $646,632 $455,155 $467,961 $12,806 2.81% Personal Services $4,746,049 $4,706,713 $4,877,999 $5,014,681 $136,682 2.80% Contractual Services $4,372,826 $4,591,678 $5,189,746 $6,112,200 $922,454 17.77% Utilities $399,893 $331,109 $516,400 $602,000 $85,600 16.58% Supplies $939,898 $1,020,293 $1,280,500 $1,296,400 $15,900 1.24% Small Ca ital $36,641 $53,813 $103,500 $101,500 $ 2,000 1.93 % Expenses $5,749,258 $5,996,893 $7,090,146 $8,112,100 $1,021,954 14.41% , , � � � . . , � . � . . . � • . � � � � ' . • , � � � � � • � � � •• � • • � • • • •� � 3000 - Pu bl ic Works 3 FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Regional Cache- Hartwell $g,248 $50,000 $50,000 $0 $(50,000) (100.00)% Avenue Lexington Tree Fund $54,120 $121,390 $75,000 $80,000 $5,000 6.67% Burial Containers $35,680 $44,005 $60,000 $60,000 $0 % Compost Operations $804,309 $1,075,242 $852,504 $875,000 $22,496 2.64% Minuteman Household $206,854 $155,587 $260,000 $260,000 $0 % Hazardous Waste . . 11 11 ' - . . �� • � �� , • *Revolving Funds are authorized by Town Meeting via Article 9, and are not appropriated under Article 4. Approp Summary(Non- FY2021 FY2022 FY2023 FY2024 Dollar Percent General Fund) Actual Actual Appropriation Request Increase Increase Regional Cache - Hartwell $1,883 $0 $50,000 $0 $(50,000) (100.00)% Avenue (3110) Expenses $1,883 $0 $50,000 $0 $(50,000) (100.00)% Tree Revolving Fund (3320) $23,450 $70,000 $75,000 $90,000 $15,000 20.00% Expenses $23,450 $70,000 $75,000 $90,000 $15,000 20.00% Burial Containers Revolving �21,815 $24,882 $60,000 $60,000 $0 % Fund (3330) Expenses $21,815 $24,882 $60,000 $60,000 $0 % Compost Operations Rev. Fund (3420) $889,408 $750,850 $866,495 $891,272 $24,777 2.86% Compensation $352,623 $349,716 $361,082 $370,208 $9,126 2.53% Expenses $245,515 $241,689 $194,000 $204,000 $10,000 5.15% Benefits $85,714 $1,945 $83,938 $89,589 $5,651 6.73% Debt $205,557 $157,501 $227,475 $227,475 $0 % Minuteman Household Haz. �255,449 $156,770 $260,000 $300,000 $40,000 15.38% Waste (3420) Expenses $255,449 $156,770 $260,000 $300,000 $40,000 15.38% . , 11 11 ' - . . '� • 1 1 '� 1 1 1 '� � • '� � '� • ' � • Appropriation Summary(All FY2021 FY2022 FY2023 FY2024 Dollar Percent Funds) Actual Actual Appropriation Request Increase Increase Compensation $5,098,672 $5,056,428 $5,239,081 $5,384,889 $145,808 2.78% Expenses $6,297,370 $6,490,234 $7,729,146 $8,766,100 $1,036,954 13.42% Benefits (Revolving Funds) $85,714 $1,945 $83,938 $89,589 $5,651 6.73% Debt Service (Revolving Fund) $205,557 $157,501 $227,475 $227,475 $0 % � . � . � . � . � . . . . � • . � � � � � • � •• � � • � . � •� � � � � • • � � •. � • � 3000 - Pu bl ic Works 4 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� ;��ry '�� FY2024 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100-3500 DPW General Fund FY2021 FY2022 FY2023 FY2024 Authorized/Appropriated Staffin.� Budget Budget Budget Request Department of Public Works- General Fund Director of Public Works 1 1 1 1 Manager of Operations 1 1 1 1 ManagementAnalyst* 0.6 0.6 1 1 Office Manager 1 1 1 1 Department Account Assistant** 2.6 2.6 2.6 2.6 DepartmentAssistant- Pub 1 1 1 1 Grounds/Cemetery Department Lead Assistant 1 1 1 1 Town Engineer 1 1 1 1 Assistant Town Engineer 1 1 1 1 Senior Civil Engineer 3 3 3 3 Engineering Assistant 3 3 3 3 Engineering Aide 0.7 0.7 0.7 0.7 Supt. of Equipment, Highways & 1 1 1 1 Drains Highway Foreman 1 1 1 1 Crew Chief 6 6 6 6 Heavy Equipment Operators 16 16 16 16 Grader/Shovel Operator 1 1 1 1 Information Coordinator 1 1 1 1 Seasonal Laborer 1.7 1.7 1.1 1.1 Equipment Foreman 1 1 1 1 Mechanic 4 4 4 4 Superintendent of Public Grounds 1 1 1 1 Laborer-Truck Driver 1 1 1 1 Leadmen 7 7 7 7 SeniorArborist 2 2 2 2 Arborists 3 3 3 3 Cemetery Foreman 1 1 1 1 3000 - Public Works 5 FY2021 FY2022 FY2023 FY2024 Authorized/ApTpriated Staffin� Budget Budget Budget Request Department of Public Works- Compost Revolving Fund Superintendent of Environmental 1 1 1 1 Services Compost Facility Foreman 1 1 1 1 Heavy Equipment Operator*** 2 2 1 1 Seasonal Laborer 0.7 0.7 0.7 0.7 Total FTE 65.3 65.3 65.1 65.1 Total FT/PT 62 FT/8 PT 62 FT/8 PT 63 FT/5 PT 63 FT/5 PT Explanatory Notes *The DPW Management Analyst transitioned to full-time in FY2023 via a program improvement. 3000 - Pu bl ic Works 6 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3110 DPW Administration Budget Description: DPW Administration staff plans, manages, coordinates, schedules and directs the department's activities. The duties of Administrative staff include preparing budgets, monitoring expenditures, developing bid specifications for DPW procurement, responding to citizens' questions and concerns, evaluating work performance, scheduling work assignments and collective bargaining. Staff works closely with many other departments including the Public Facilities Department located within the same building. The DPW Administration FY2024 All Funds budget request is $767,015. This is a decrease for All Funds of$(21,672) or (2.75)% from FY2023 due to the closing of the Regional Cache revolving fund. Overall this budget reflects a 3.83% increase for the General Fund portion. For the General Fund, compensation is increasing $28,828, or 4.14%, due to contractually obligated step increases and cost of living adjustments. Expenses are decreasing $-500 or (1.18)%. Administration staff work with several committees, including the Permanent Building Committee, the Center Committee, the Capital Expenditures Committee, the Conservation Committee, the Bicycle Advisory Committee, the Tree Committee, and Sustainable Lexington. Division Goals: 1. Continue use of work order system and explore other programs that ensure the efFiciency of customer response and also enhance employee skills. 2. Collaborate across divisions to focus on increasing storage, both physical and digital, by encouraging proper retention times and to eliminate when necessary. 3. Maintain and create a diverse and talented workforce by utilizing improved employee recruitment processes and and continuing to promote professional growth and development of stafF. 3000 - Pu bl ic Works 7 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $576,762 $592,254 $672,447 $700,615 $28,168 4.19% 513000 Overtime $0 $0 $0 $0 $0 % 514090 Longevity $903 $1,353 $6,140 $6,800 $660 10.75% 511010 Part-Time Wages $52,207 $55,468 $0 $0 $0 % 514100 Sti pends $4,930 $4,930 $17,800 $17,800 $0 % Subtotal Compensation $634,802 $654,005 $696,387 $725,215 $28,828 4.14% 520000 Contract Services $2,763 $3,627 $3,900 $3,500 $(400) (10.26)% 538080 Printing & Forms $35 $225 $100 $100 $0 % 530000 Professional Services $0 $0 $200 $200 $0 % 538010 Advertising $225 $300 $200 $200 $0 % 538060 Catering/Meals $520 $1,165 $1,500 $1,600 $100 6.67% 538050 Drug &Alcohol Testing $10,230 $13,529 $15,000 $15,000 $0 % 572000 Mileage $0 $0 $0 $0 $0 % 542020 Postage & Mailing $55 $0 $100 $100 $0 % 530060 Prof Dev&Training $1,346 $889 $1,500 $1,500 $0 % 571000 Travel $440 $2,543 $1,600 $1,500 $(100) (6.25)% 530040 Sem./Workshops/Conf. $2,197 $4,185 $6,000 $6,000 $0 % 534030 Mobile Devices $1,210 $962 $2,400 $2,200 $(200) (8.33)% 558000 Supplies $1,641 $1,799 $1,800 $1,800 $0 % 542000 Office Supplies $2,542 $3,208 $4,800 $4,800 $0 % 573000 Membership/Dues $1,595 $1,598 $1,900 $1,900 $0 % 558010 Clothing &Safety Equipment $500 $1,157 $1,300 $1,400 $100 7.69% 542040 Office E ui ment $0 $0 $0 $0 $0 % Subtotal Expenses $25,299 $35,187 $42,300 $41,800 $(500) (1.18)% Total DPW Administration General �660,101 $689,192 $738,687 $767,015 $28,328 3.83% Fund Revolving Fund - Regional Cache at Hartwell Avenue 542000 Office Supplies $1,883 $0 $50,000 $0 50,000 100.00 ° Subtotal Expenses $1,883 $0 $50,000 $0 $(50,000) (100.00)% Total 3110 DPW Administration $661,984 $689,192 $788,687 $767,015 $(21,672) (2.75)% 3000 - Pu bl ic Works 8 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3120 Engineering Budget Description: The Engineering Division provides engineering programs and support services to the DPW, other Town departments and many Town committees. The Engineering Division is responsible for administering the Capital Budget for the Town's horizontal infrastructure including roadways, drainage, water, sanitary sewer, dams and sidewalks. This includes conceptual planning and investigation, design, bidding and construction administration. The division also issues permits, conducts inspections, provides consultant oversight, maintains public records and prepares and reviews bid documents. The FY2024 Engineering budget request for Compensation reflects an increase of$37,722 or 4.31% from FY2023, which reflects the cost of contractually obligated step increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. The request for expenses is level- funded from FY2023. The increase is in the Professional Services line which reflects the costs to comply with the EPA NPDES Phase II stormwater requirements (non-capital). Examples of the requirements include public education to residents, industry, commercial and construction groups, stormwater management policy review and regulation updates and written illicit discharge detection and elimination procedures, quarterly stormwater pollution prevention plan facility inspections, and catchment investigations. In addition the line encompasses continued environmental monitoring at the Hartwell compost facility. Engineering staff work with the Transportation Safety Group, the Center Committee, Capital Expenditures Committee, Conservation Commission, Planning Board, Center Streetscape working group, Bicycle Advisory Committee, and the Design Review Team. Division Goals: 1. Continue to proactively implement the NPDES program in a practical and cost-effective manner. 2. Continue improving the DPW asset management plan. 3000 - Public Works 9 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $719,111 $713,007 $770,990 $806,291 $35,301 4.58% 513000 Overti me $9,817 $7,024 $3,989 $4,121 $132 3.31% 514090 Longevity $606 $901 $4,543 $3,757 $(786) (17.30)% 511010 Part-Time Wages $49,186 $49,417 $48,979 $52,054 $3,075 6.28% 512000 Seasonal Part-Time $25,218 $18,826 $46,592 $46,592 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $803,938 $789,175 $875,093 $912,815 $37,722 4.31% 520000 Contract Services $3,513 $3,656 $4,000 $4,000 $0 % 538080 Printing & Forms $227 $0 $200 $200 $0 % 530000 Professional Services $114,000 $104,800 $168,000 $168,000 $0 % 572000 Mileage $0 $293 $400 $400 $0 % 530060 Prof Dev&Trai n i ng $0 $3,990 $6,000 $6,000 $0 % 571000 Travel $0 $2,070 $3,000 $3,000 $0 % 530040 Sem./Workshops/Conf. $3,397 $8,868 $10,000 $10,000 $0 % 534030 Mobile Devices $2,420 $2,450 $2,500 $2,500 $0 % 558000 Supplies $251 $742 $500 $500 $0 % 542000 Office Supplies $753 $1,633 $4,000 $4,000 $0 % 542020 Postage & Mailing $0 $0 $0 $0 $0 % 573000 Membership/Dues $1,069 $1,339 $3,000 $3,000 $0 % 558010 Clothing &Safety Equipment $768 $1,516 $2,500 $2,500 $0 % 585020 Small Equipment $44 $292 $500 $500 $0 % 542040 Office Equipment $0 $227 $500 $500 $0 % Subtotal Expenses $126,442 $131,8 76 $205,100 $205,100 $0 % Total 3120 Engineering $930,380 $921,051 $1,080,193 $1,117,915 $37,722 3.49% 3000 - Pu bl ic Works 10 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3100 DPWAdmin/Engineering Element: 3130 Street Lighting Budget Description: The Forestry Division staff inspect and repair bulbs and sensors on the Town-owned streetlights. An outside contractor repairs all other electrical outages including new lights, arms, poles and fixtures. The total Street Lighting budget is decreasing $(9,200) or (4.52)% from FY2023. Since the Town converted 3,175 fixtures to LED lights it will continue to monitor the system for cost savings and energy efficiency. The remaining 354 light fixtures will be evaluated for conversion. Division Goals: 1. Continue to proactively maintain a cost-efFective lighting system which is energy efficient. 2. Reduce outage frequency, down time, and provide safety along Lexington's roadways. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 513000 Overti me $411 $0 $10,000 $8,000 $ 2,000 20.00 % Subtotal Compensation $411 $0 $10,000 $8,000 $(2,000) (20.00)% 520000 Contract Services $4,789 $8,150 $10,000 $8,000 $(2,000) (20.00)% 538110 Police Details $0 $0 $1,000 $1,000 $0 % 524030 Equip. Service & Repair $24,188 $40,000 $48,000 $45,000 $(3,000) (6.25)% 538060 Catering/Meals $0 $0 $100 $100 $0 % 527030 Lease Agreements $0 $0 $0 $0 % 530040 Sem./Workshops/Conf. $0 $0 $2,000 $2,000 $0 % 521010 Electricity $93,886 $88,696 $100,000 $100,000 $0 % 558000 Supplies $0 $100 $600 $500 $(100) (16.67)% 558010 Clothing &Safety Equipment $0 $974 $1,200 $1,200 $0 % 553050 Bulbs & Fixtures $0 $10,162 $30,000 $28,000 $(2,000) (6.67)% 553060 Tools/Lumber/Hardware $12 $58 $600 $500 $ 100 16.67 % Subtotal Expenses $122,875 $148,140 $193,500 $186,300 $(7,200) (3.72)% Total 3130 Street Lighting $123,286 $148,140 $203,500 $194,300 $(9,200) (4.52)% 3000 - Pu bl ic Works 11 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3210 Highway Maintenance Budget Description: The Highway Division provides for the safety and maintenance of all public streets, sidewalks, drains and brooks. They perform minor construction repairs, snow and ice operations, traffic sign maintenance, pavement markings, street sweeping and pavement management (potholes & patches). The overall FY2024 Highway budget represents a $20,633 or a 1.23% increase from FY2023. Compensation is increasing $26,433 or 2.86% due to contractually obligated stop increases and cost of living adjustments. Expenses are increasing slightly by $2,200 or 0.28% from FY2023. The Town has invested significant capital funds to improve stormwater capacity and quality by constructing biobasins, retention basins and vegetated swales that require routine maintenance to remain fully functional. The bicycle pavement marking program initially funded in FY2018 is continued. Highway staff work with Transportation Safety Group, the Center Committees as well as the public. Division Goals: 1. Continue with the repair and replacement of sidewalks based on the 2020 BETA sidewalk assessment report. 2. Continue with MS4 permitting requirements including street sweeping, catch basin cleaning, culvert cleaning and brook cleaning. 3. Take proactive measures to clean and repair catch basins townwide. 4. Provide timely and efficient response to road hazards that arise on Town roads. 3000 - Public Works 12 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $727,268 $751,517 $834,452 $858,584 $24,132 2.89% 513000 Overtime $98,722 $115,181 $69,162 $71,463 $2,301 3.33% 514115 Prior Year Retro Payments $64,653 $0 $0 $0 $0 % 512000 Seasonal Part-Ti me $13,382 $5,879 $14,642 $14,642 $0 % 514100 Stipends $3,228 $3,000 $5,300 $5,300 $0 % Subtotal Compensation $907,253 $875,577 $923,556 $949,989 $26,433 2.86% 520000 Contract Services $190,502 $297,687 $395,000 $395,000 $0 % 524000 Repairs & Maintenance $19,025 $60,800 $100,000 $100,000 $0 % 530000 Professional Services $12,130 $3,837 $9,200 $8,600 $(600) (6.52)% 538110 Police Details $14,032 $6,608 $22,000 $18,000 $(4,000) (18.18)% 538010 Advertising $1,588 $429 $2,500 $2,200 $(300) (12.00)% 524010 Landscaping Maintenance $0 $9,500 $2,000 $2,000 $0 % 524030 Equip. Service & Repair $648 $1,600 $7,500 $7,500 $0 % 538060 Catering/Meals $603 $737 $3,000 $2,800 $(200) (6.67)% 571000 Travel $0 $0 $1,500 $1,500 $0 % 530040 Sem./Workshops/Conf. $730 $2,050 $5,500 $6,000 $500 9.09% 521010 E lectricity $16,860 $16,386 $17,000 $17,000 $0 % 534020 Telephone $1,562 $1,800 $2,100 $2,100 $0 % 534030 Mobile Devices $2,520 $2,113 $3,200 $3,000 $(200) (6.25)% 558000 Supplies $45,486 $54,575 $75,000 $75,000 $0 % 542000 Office Supplies $354 $446 $400 $400 $0 % 573000 Membership/Dues $794 $1,789 $1,500 $1,500 $0 % 558010 Clothing &Safety Equipment $9,668 $11,302 $14,000 $14,000 $0 % 545010 Chemicals&Cleaning Supplies $0 $0 $500 $500 $0 % 553040 Pipes & Fittings $20 $0 $300 $300 $0 % 553050 B u I bs & F ixtu res $0 $0 $2,000 $2,000 $0 % 553060 Tools/Lumber/Hardware $7,054 $866 $13,000 $12,000 $(1,000) (7.69)% 553070 Paving Supplies & Materials $30,165 $39,517 $70,000 $70,000 $0 % 585020 Small Equipment $0 $12 $3,000 $3,000 $0 % Subtotal Expenses $353,741 $512,054 $750,200 $744,400 $(5,800) (0.77)% 530001 EV Charger Maintenance $18,501 $5,100 $12,000 $18,000 $6,000 50.00% 521011 EV Char er Electricit $26,295 $10,000 $10,000 $12,000 $2,000 20.00% Subtotal EV Expenses �44,796 �15,100 $22,000 $30,000 $8,000 36.36% Subtotal Expenses $398,537 $527,154 $772,200 $774,400 $2,200 0.28% Total 3210 Highway Maintenance $1,260,994 $1,387,631 $1,673,756 $1,694,389 $20,633 1.23% 3000 - Pu bl ic Works 13 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3220 Equipment Maintenance Budget Description: The Equipment Maintenance Division services and repairs vehicles and small engine equipment for DPW, Facilities and Land Use, Health and Development. The Equipment Maintenance Division also supplies fuel for DPW, Facilities, Land Use, Health and Development, Police, Fire and LABBB (reimbursed). The current DPW equipment fleet replacement value is approximately $7.4 million. DPW continues to research and encourage hybrid and other energy efficient vehicles for administration use and purchases large vehicles with energy reducing features. This budget also includes replacement vehicles for Land Use, Health and Development. The Equipment Maintenance budget is increasing overall $82,244, or 8.93% from the FY2023 budget. Compensation is increasing $12,244 or 4.02% from FY2023 due to contractually obligated stop increases and cost of living adjustments. Expenses are increasing $70,000 or 11.35%. The Vehicle Parts & Supplies ($5,000) budget has increased due to a larger number of in-house repairs. Gasoline/Diesel ($66,000) is increasing due to current pricing volatility in the global market. Division Goals: 1. Upgrade the preventative maintenance program to include servicing equipment more frequently to prevent costly repairs. 2. Updating the equipment tracking software to increase the efFiciency of our technicians. 3. Maintain all Town equipment under the responsibility of this department so that it is ready and available for regular and emergency use when needed. 3000 - Public Works 14 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $233,811 $267,411 $296,783 $308,898 $12,115 4.08% 513000 Overti me $50,598 $59,059 $3,868 $3,997 $129 3.34% 514115 Prior Year Retro Payments $20,246 $0 $0 $0 $0 % 514100 Stipends $0 $0 $3,700 $3,700 $0 % Subtotal Compensation $304,655 $326,470 $304,351 $316,595 $12,244 4.02% 520000 Contract Services $16,872 $49,296 $27,000 $28,000 $1,000 3.70% 530000 Professional Services $22,299 $6,648 $10,000 $10,000 $0 % 524030 Eq u i p. Service & Repa i r $19,620 $20,391 $22,000 $22,000 $0 % 530040 Sem./Workshops/Conf. $5,337 $1,038 $2,500 $2,500 $0 % 538060 Catering/Meals $0 $32 $0 $0 $0 % 538080 Printing & Forms $0 $0 $0 $0 $0 % 531030 Gasol i ne/D iesel $121,023 $117,242 $234,000 $300,000 $66,000 28.21% 558000 Supplies $37,230 $24,408 $40,000 $40,000 $0 % 542000 Office Supplies $55 $119 $200 $200 $0 % 573000 Membership/Dues $270 $235 $500 $500 $0 % 558010 Clothing &Safety Equipment $6,624 $7,211 $9,000 $9,000 $0 % 545010 Chemicals&Cleaning Supplies $6,574 $1,562 $3,500 $3,500 $0 % 553060 Tools/Lumber/Hardware $6,042 $19,360 $15,000 $15,000 $0 % 548010 Engine Oils/Lubricants $7,201 $6,158 $15,000 $15,000 $0 % 548020 Vehicle Parts &Supplies $170,664 $179,614 $160,000 $165,000 $5,000 3.13% 585020 Small Equipment $2,243 $0 $18,000 $16,000 $(2,000) (11.11)% 585030 Veh icl es $26,694 $41,000 $60,000 $60,000 $0 % Subtotal Expenses $448,748 $474,314 $616,700 $686,700 $70,000 11.35% Total 3220 Equipment Maintenance $753,403 $800,784 $921,051 $1,003,295 $82,244 8.93% 3000 - Pu bl ic Works 15 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3200 Highway Element: 3230 Snow Removal Budget Description: The DPW is responsible for the removal of snow from Town streets, sidewalks, and parking lots. The Highway Division Superintendent oversees the entire DPW operations staff as well as contractors performing snow removal activities. The overall snow removal budget is $1,662,186 which is an overall increase of$76,492 or4.82% from FY2023. This is due to the rebidding of the outside plowing contractors and tracking software. Division Goals: 1. Refine the use of enhanced liquids with salt in order to enhance the treatment processes and reduce salt consumption. 2. Continue researching new technologies that will improve the efficiency of snow removal operations. 3. Start accessing real time weather data from a newly installed weather station which includes air temperature, road temperatures, coefFicient of friction, relative humidity, precipitation type and pictures of the roadway. 4. Implement a new snow operation tracking software that will streamline the snow operation and provide better post storm cost tracking. 3000 - Public Works 16 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $84,490 $88,149 $0 $0 $0 % 513000 Overtime $242,745 $238,004 $240,294 $248,286 $7,992 3.33% 514100 Stipends $62,520 $63,680 $68,000 $68,000 $0 % Subtotal Compensation $389,755 $389,833 $308,294 $316,286 �7,992 2.59% 520000 Contract Services $24,836 $67,579 $27,000 $25,000 $(2,000) (7.41)% 530000 Professional Services $12,515 $41,795 $20,000 $25,000 $5,000 25.00% 538110 Police Details $1,100 $1,152 $2,000 $2,000 $0 % 538010 Advertising $217 $148 $300 $300 $0 % 524030 Eq u i p. Service & Repa i r $1,788 $20,000 $25,000 $25,000 $0 % 538060 Catering/Meals $2,804 $3,680 $5,000 $5,000 $0 % 527030 Lease Ag reements $69,300 $55,810 $90,000 $90,000 $0 % 530040 Sem./Workshops/Conf. $200 $2,879 $5,000 $5,000 $0 % 538030 Plowing Contractors $516,105 $378,361 $460,000 $500,000 $40,000 8.70% 534030 Mobile Devices $0 $0 $0 $0 $0 % 531030 Gasoline/Diesel $50,608 $49,921 $62,000 $77,500 $15,500 25.00% 558000 Supplies $25,447 $24,044 $26,000 $26,000 $0 % 542000 Office Supplies $0 $27 $100 $100 $0 % 558010 Clothing &Safety Equipment $0 $707 $2,000 $2,000 $0 % 553010 Snow& Ice Chemicals $84,139 $99,245 $60,000 $60,000 $0 % 553060 Tools/Lumber/Hardware $639 $1,078 $3,000 $3,000 $0 % 553020 Road Sa nd &Salt $165,839 $239,739 $420,000 $420,000 $0 % 548020 Vehicle Parts & Supplies $100,801 $69,840 $60,000 $70,000 $10,000 16.67% 585020 Small Equipment $1,867 $0 $10,000 $10,000 $0 % Subtotal Expenses $1,058,205 $1,056,005 $1,277,400 $1,345,900 $68,500 5.36% Total 3230 Snow Removal $1,447,960 $1,445,838 $1,585,694 $1,662,186 $76,492 4.82% 3000 - Pu bl ic Works 17 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3310 Parks Division Budget Description: The Public Grounds Superintendent oversees the Parks Division operations, which includes the maintenance of playgrounds, conservation areas, parks, athletic facilities, trails, pools and historical areas. The level of turf and ball field maintenance is the single most important factor in determining safety, playability and aesthetics of public grounds and athletic field areas. The Parks Division also assists with the preparations for Patriots Day, Discovery Day, I ndependence Day, Farmers Market and other special events. Parks Division stafF works with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups. The total Parks Division FY2024 budget reflects an increase of$15,813 or 1.02% from FY2023. Compensation is set to increase by $12,313 or 1.08%, driven by contractually obligated step increases and cost of living adjustments. Expenses are increasing by $3,500 or 0.87% from FY2023. This is due to an increased cost in Landscape Supplies and Materials ($3,000) for additional fertilizer, grass seed, and control products needed to provide safe, aesthetically pleasing athletic fields, public grounds and park areas.The Water/Sewer line ($1,000) is increasing due to the cost of irrigation needed to provide quality turf and grounds areas. Division Goals: 1. Continue the implementation of a proactive park maintenance program to provide safe, well-maintained, aesthetically pleasing parks, athletic fields and public ground areas. 2. Continue to improve two turf areas per year; the Center Complex baseball and football fields are targeted for FY2023. 3000 - Public Works 18 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $893,413 $947,459 $1,039,024 $1,049,465 $10,441 1.00% 513000 Overtime $101,158 $151,839 $92,369 $95,441 $3,072 3.33% 514115 Prior Year Retro Payments $70,157 $0 $0 $0 $0 % 514090 Longevity $307 $900 $5,700 $4,500 $(1,200) (21.05)% 514100 Stipends $5,330 $4,330 $5,300 $5,300 $0 % Subtotal Compensation $1,070,365 $1,104,528 $1,142,393 $1,154,706 $12,313 1.08% 520000 Contract Services $39,232 $57,499 $80,000 $80,000 $0 % 538080 Printing & Forms $0 $0 $200 $200 $0 % 530000 Professional Services $1,250 $3,977 $6,000 $6,000 $0 % 538010 Advertising $0 $314 $200 $200 $0 % 524010 Landscaping Maintenance $64,602 $61,531 $100,000 $100,000 $0 % 524030 Equip. Service & Repair $0 $5,213 $2,000 $2,000 $0 % 538060 Catering/Meals $1,409 $1,251 $500 $500 $0 % 530060 Prof Dev&Training $600 $635 $1,000 $1,000 $0 % 571000 Travel $0 $2,006 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $2,289 $5,233 $6,000 $6,000 $0 % 521010 Electricity $7,976 $8,800 $9,000 $9,000 $0 % 531000 Water/Sewer $69,109 $31,427 $45,000 $46,000 $1,000 2.22% 534030 Mobile Devices $3,000 $1,921 $4,000 $3,500 $(500) (12.50)% 558000 Supplies $20,350 $20,720 $15,000 $15,000 $0 % 573000 Membership/Dues $4,564 $4,192 $2,500 $2,500 $0 % 558010 Clothing &Safety Equipment $11,266 $11,994 $14,000 $14,000 $0 % 545010 Chemicals&Cleaning Supplies $0 $0 $0 $0 $0 % 553060 Tools/Lumber/Hardware $8,138 $7,437 $8,000 $8,000 $0 % 546010 Landscaping Supp. & Mat. $75,794 $77,345 $75,000 $78,000 $3,000 4.00% 548020 Vehicle Parts & Supplies $20,864 $17,433 $5,000 $5,000 $0 % 553080 Sand & Gravel $12,676 $19,071 $22,000 $22,000 $0 % 585020 Small Equipment $4,839 $6,702 $6,000 $6,000 $0 % Subtotal Expenses $34 7,958 $344,701 $403,400 $406,900 $3,500 0.87% Total 3310 Parks Division $1,418,323 $1,449,229 $1,545,793 $1,561,606 $15,813 1.02% 3000 - Pu bl ic Works 19 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3320 Forestry Budget Description: The Forestry Division maintains public shade trees in parks, cemeteries, school grounds, public grounds areas, streets, and conservation properties. The division also assists with aerial lift services, setting up the holiday lighting, the streetlight maintenance program, and special events. Forestry Division stafF work with the Recreation, Conservation, and Bike Advisory Committees, Civic Groups, special events and youth groups, as well as the Tree Committee. As part of that committee's efforts to re-plant trees, up to $75,000 is requested to spend from the Tree Revolving Fund, which is funded by donations and mitigation fees. The FY2024 All Funds Forestry Division budget of$623,103 reflects an increase of$24,712 or 4.13% from FY2023. Less the revolving fund, the General Fund FY2024 Forestry budget request is $533,103 which is an increase of$9,712 or 1.86% from FY2023. Compensation reflects an increase of$9,712 or 2.95% due to contractually obligated step increases and cost of living adjustments. Forestry expenses are level-funded. Division Goals: 1. Continue the implementation of planting at least 140 trees per year in Town Right-of-Ways, parks, public grounds areas, and setback areas on private property. Trees for the FY2023 plantings will be a combination of bare root or balled and burlapped from a supplier. 2. Continue the implementation of a proactive tree maintenance program to minimize hazard trees and perform timely tree pruning to promote good tree health, safety and aesthetics. 3. Finalize the tree inventory for Town trees. 3000 - Public Works 20 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $253,575 $230,176 $299,976 $302,759 $2,783 0.93% 513000 Overtime $60,036 $64,836 $20,575 $21,259 $684 3.32% 514115 Prior Year Retro Payments $23,017 $0 $0 $0 $0 % 512000 Seasonal Part-Time $14,600 $19,952 $6,240 $12,485 $6,245 100.08% 514100 Stipends $0 $0 $2,800 $2,800 $0 % Subtotal Compensation $351,228 $314,964 $329,591 $339,303 $9,712 2.95% 520000 Contract Services $5,513 $6,227 $5,000 $5,000 $0 % 530000 Professional Services $32,372 $43,733 $2,000 $2,000 $0 % 538110 Police Details $1,528 $3,752 $4,000 $4,000 $0 % 538010 Advertising $333 $580 $300 $300 $0 % 524010 Landscaping Maintenance $3,306 $13,702 $10,000 $10,000 $0 % 524030 Equip. Service & Repair $0 $1,600 $3,000 $3,000 $0 % 524040 Tree Service $56,680 $71,931 $85,000 $90,000 $5,000 5.88% 524060 Tree Planting $35,899 $49,803 $50,000 $45,000 $(5,000) (10.00)% 538060 Catering/Meals $594 $668 $500 $500 $0 % 530060 Prof Dev&Training $345 $557 $1,000 $1,000 $0 % 530040 Sem./Workshops/Conf. $336 $3,566 $3,000 $3,000 $0 % 534030 Mobile Devices $240 $198 $500 $500 $0 % 558000 Supplies $2,212 $1,933 $2,000 $2,000 $0 % 542000 Office Supplies $88 $0 $0 $0 $0 % 573000 Membership/Dues $1,537 $1,390 $2,000 $2,000 $0 % 558010 Clothing &Safety Equipment $4,284 $5,642 $6,500 $6,500 $0 % 545010 Chemicals&Cleaning Supplies $431 $317 $1,000 $1,000 $0 % 553060 Tools/Lumber/Hardware $1,670 $1,146 $2,000 $2,000 $0 % 546010 Landscaping Supp. & Mat. $20,984 $8,427 $10,000 $10,000 $0 % 548020 Vehicle Parts &Supplies $4,664 $840 $2,000 $2,000 $0 % 585020 Small Equipment $955 $4,876 $4,000 $4,000 $0 % Subtotal Expenses $173,9 71 $220,888 $193,800 $193,800 $0 % Subtotal 3320 General Fund $525,199 $535,852 $523,391 $533,103 $9,712 1.86% Revolving Fund -Tree 520000 Contract Services $23,450 $70,000 $75,000 $90,000 15,000 20.00% 542000 Office Supplies $0 $0 $0 $0 % Subtotal Expenses $23,450 $70,000 $75,000 $90,000 $15,000 20.00% Total 3320 Forestry $548,649 $605,852 $598,391 $623,103 $24,712 4.13% 3000 - Pu bl ic Works 21 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3300 Public Grounds Element: 3330 Cemetery Budget Description: The Cemetery Division is responsible for the administration and maintenance of four cemeteries. Operations of the Cemetery Division are supported by the General Fund and by the Perpetual Care Trust fund. The Public Grounds Superintendent administers this program. The FY2024 All Funds Cemetery Division budget of$469,072 reflects a $3,438 or 0.74% increase from FY2023. This amount includes a $60,000 request for the Burial Containers Revolving Fund for the sale of grave boxes and burial vaults. Less the revolving fund, the FY2024 General Fund Cemetery budget is $409,072 which is a $3,438 or a 0.85% increase. Compensation reflects an $3,438 or a 1.19% increase, due to contractually obligated step increases and cost of living adjustments. The expense budget is level-funded from FY2023. Division Goals: 1. Continue the GPS location of graves at Westview Cemetery and begin plans for the other cemeteries. 2. Continue to work with the Department of Public Facilities for a new Cemetery building at Westview. 3. Continue to develop the Green Burial program. 3000 - Public Works 22 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $249,009 $237,242 $264,836 $263,574 $(1,262) (0.48)% 513000 Overti me $15,053 $10,688 $14,898 $15,394 $496 3.33% 514115 Prior Year Retro Payments $13,891 $0 $0 $0 $0 % 512000 Seasonal Part-Time $5,760 $4,200 $6,200 $10,404 $4,204 67.81% 514100 Stipends $ 70 $30 $2,400 $2,400 $0 % Subtotal Compensation $283,643 $252,160 $288,334 $291,772 $3,438 1.19% 520000 Contract Services $5,026 $4,370 $4,000 $4,000 $0 % 538080 Printing & Forms $141 $38 $300 $300 $0 % 530000 Professional Services $1,461 $1,863 $2,500 $2,500 $0 % 538010 Advertising $0 $0 $0 $0 $0 % 524010 Landscaping Maintenance $21,928 $6,096 $48,000 $45,000 $(3,000) (6.25)% 524030 Equip. Service & Repair $160 $0 $1,000 $1,000 $0 % 524040 Tree Service $0 $3,000 $3,000 $3,000 $0 % 538060 Catering/Meals $63 $0 $0 $0 $0 % 530060 Prof Dev&Training $50 $100 $0 $0 $0 % 530040 Sem./Workshops/Conf. $0 $554 $1,000 $1,000 $0 % 521010 Electricity $103 $65 $500 $500 $0 % 531000 Water/Sewer $5,252 $899 $26,000 $28,000 $2,000 7.69% 534030 Mobile Devices $250 $678 $700 $700 $0 % 558000 Su ppl ies $4,850 $2,645 $4,000 $4,000 $0 % 542000 Office Supplies $443 $340 $500 $500 $0 % 573000 Membership/Dues $60 $60 $300 $300 $0 % 558010 Clothing &Safety Equipment $2,804 $1,897 $3,000 $3,000 $0 % 553060 Tools/Lumber/Hardware $1,129 $1,711 $5,000 $5,000 $0 % 546010 Landscaping Supp. & Mat. $16,831 $5,938 $15,000 $16,000 $1,000 6.67% 548020 Vehicle Parts &Supplies $649 $3,330 $1,000 $1,000 $0 % 585020 Small Equipment $0 $704 $1,500 $1,500 $0 % Subtotal Expenses $61,200 $34,288 $117,300 $117,300 $0 % Subtotal 3330 General Fund $344,843 $286,448 $405,634 $409,072 $3,438 0.85% Revolving Fund - Burial Container 542000 Offi ce Su I ies $21,815 $24,882 $60,000 $60,000 % Subtotal Expenses $21,815 $24,882 $60,000 $60,D00 $0 % Total 3330 Cemetery $366,658 $311,330 $465,634 $469,072 $3,438 0.74% 3000 - Pu bl ic Works 23 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3410 Refuse Collection Budget Description: The Superintendent of Environmental Services oversees this program that supports the curbside collection and transportation of residential solid waste. It also includes the collection and disposal of sharps and medical waste. E.L. Harvey & Sons completed the fourth year of a five year curbside refuse and recycling collection contract that will end June 30, 2023. The Contractor collects single-stream recyclables, which combines paper/cardboard with plastic, glass and metal containers together in one recycle bin or barrel. Division Goals: 1. Work with E.L.Harvey & Sons to implement a manual refuse and manual single stream collection service and oversee enforcement of mandatory recycling bylaw and State waste bans regulations. 2. Continue to support programs to divert organics and other hard to manage items such as mattresses and carpet from residential trash. Since May 2018, DPW has provided more than 1,100 specialized (12 gallon) green carts to residents participating in a food scraps program. It is estimated that these 1,100 households divert more than 300 tons of organics annually. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 % 533060 Curbside Collection Services $952,423 $980,996 $1,010,426 $1,867,521 $857,095 84.83% Subtotal Expenses $952,423 $980,996 $1,010,426 $1,867,521 $857,095 84.83% Total 3410 Refuse Collection $952,423 $980,996 $1,010,426 $1,867,521 $857,095 84.83% 3000 - Pu bl ic Works 24 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3420 Recycling Budget Description: The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable materials, management of yard waste operations at the Lexington Compost Facility at Hartwell Avenue and the Regional Minuteman Household Hazardous Product Facility. The FY2024 All Funds Recycling Division budget of$2,677,651 reflects a $83,061 or 3.20% increase from FY2023. This amount includes budgets from the General Fund, the Compost Revolving Fund and the Minuteman Household Hazardous Products Revolving Fund. Less the revolving funds, the FY2024 Recycling General Fund budget is $1,486,379 which is a increase of$18,284 or 1.25% from FY2023. Collection services include weekly curbside collection of refuse and recyclables paper, 24 curbside yard waste collections, curbside collection of appliances, large scrap metal items, electronic waste such as TVs and computers and 4 medical waste collections. This budget also includes Lexington's share of the Minuteman Household Hazardous Products collections at Hartwell Avenue and recycling costs of TVs, computers and other electronic wastes. The DPW Compost Revolving Fund request is $891,272 which reflects an increase of$24,777 or 2.86% from FY2023, due to increases in compensation, expenses and benefits. This budget covers wages and benefits for the Superintendent, Compost Facility Foreman, Heavy Equipment Operators; wages for seasonal staff; overtime for weekend hours; expenses to operate the facility; and debt service. Compensation is increasing $9,126 or 2.53% which is attributed to contractual step increases and cost of living adjustments. Debt service is a preliminary figure and reflects payments for the completion of the culvert replacement at the Compost Facility and the purchase of new equipment, including a John Deere 644L and Lieber loaders, a Backhus A-60 windrow turner and Doppstadt Star-Screen Trommel plant, and the Hartwell office structure. Division Goals: 1. Asses markets and pricing for compost, loam, leaf, bark mulch and yard waste disposal permits. Propose increase of disposal rates and product pricing reflected in the local markets. 2. Continue to support Zero Waste activities and programs, to promote waste reduction programs at public events such as Discovery Day, community fairs and other events. 3. Complete implementation of DPW yard/compost facility operation's plan including gate installation, security and conservation improvements. 4. Explore and implement new revenue opportunities. 3000 - Public Works 25 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $0 $0 $0 $0 $0 % 513000 Overtime $0 $0 $0 $0 $0 % 514100 Stipends $0 $0 $0 $0 $0 % Subtotal Compensation $0 $0 $0 $0 $0 % 520000 Contract Services $89,102 $45,927 $175,000 $175,000 $0 % 538080 Printing & Forms $3,856 $2,807 $3,500 $3,500 $0 % 538110 Police Details $0 $0 $1,500 $1,500 $0 % 524030 Equip. Service & Repair $800 $5,000 $5,000 $5,000 $0 % 538060 Catering/Meals $0 $90 $200 $200 $0 % 572000 Mileage $0 $0 $200 $200 $0 % 54202o Postage & Mailing $0 $120 $2,000 $2,000 $0 % 530040 Sem./Workshops/Conf. $965 $860 $5,000 $5,000 $0 % Curbside Collection 533060 Services $861,716 $887,567 $914,195 $932,479 $18,284 2.00% Recycling Processing 533061 Fees $300,000 $320,000 $320,000 $320,000 $0 % 558000 Supplies $3,568 $13,404 $25,000 $25,000 $0 % 542000 Office Supplies $0 $153 $500 $500 $0 % 573000 Membership/Dues $972 $1,871 $2,500 $2,500 $0 % Clothing & Safety 558010 Equipment $29 $300 $1,000 $1,000 $0 % 553060 Tools/Lumber/Hardware $2,273 $0 $5,000 $5,000 $0 % Paving Supplies & 553070 Materials $2,572 $4,629 $7,500 $7,500 $0 % Subtotal Expenses $1,265,853 $1,282,728 $1,468,095 $1,486,3 79 $18,284 1.25% Subtotal 3420 General Fund $1,265,853 $1,282,728 $1,468,095 $1,486,379 $18,284 1.25% Note: Recycling Disposal Fees in FY2019-21 reflect staff calculations for purposes of transparency, rather than entries in a separate account in the accounting system. Going forward,they will be tracked separately. Revolving Fund - Compost Operations 511000 Regular Wages $277,267 $287,419 $296,068 $303,800 $7,732 2.61% 513000 Overti me $33,548 $35,228 $41,913 $43,307 $1,394 3.33% Prior Year Retro 514115 Payments $15,987 $0 $0 $0 $0 % 514090 Longevity $903 $1,205 $3,300 $3,300 $0 % 512000 Seasonal Part-Time $24,618 $25,865 $18,401 $18,401 $0 % 514100 Stipends $300 $0 $1,400 $1,400 $0 % Subtotal Compensation �352,623 $349,717 $361,082 $370,208 $9,126 2.53% 520000 Contract Services $231,622 $226,785 $185,000 $190,000 $5,000 2.70% 538060 Catering/Meals $0 $0 $0 $0 $0 % 542000 Office Supplies $11,210 $11,758 $5,000 $8,000 $3,000 60.00% 573000 Membership/Dues $1,092 $1,591 $1,000 $2,000 $1,000 100.00% Clothing &Safety 558010 Equipment $1,590 $1,554 $3,000 $3,000 $0 % 585020 Small Equipment $0 $0 $0 $1,000 $1,000 % Subtotal Expenses $245,514 $241,688 $194,000 $204,000 $10,000 5.15% 3000 - Pu bl ic Works 26 FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 519080 Health Insurance $85,714 $1,945 $83,938 $89,589 $5,651 6.73% Subtotal 8enefits $85,714 $1,945 $83,938 $89,589 $5,651 6.73% 591000 Long-Term Debt Principal $163,900 $123,000 $187,500 $177,475 (10,025) (5.35)% 591500 Long-Term Debt Interest $41,657 $34,501 $39,975 $50,000 10,025 25.08% 591600 Interest on Tem Loans $0 $0 $0 $0 % Subtotal Debt $205,557 $157,501 $227,475 $227,475 $0 % Total Compost Operations �ggg�408 $750,851 $866,495 $891,272 $24,777 2.86% Revolving Fund Revolving Fund - Minuteman Household Hazardous Products (MHHP) 520000 Contract Services $255,426 $156,018 $260,000 $300,000 $40,000 15.38% 542000 Office Su lies $22 $752 $0 $0 $0 % Subtotal Expenses $255,448 $156,770 $260,000 $300,000 $40,000 15.38% Total 3420 Recycling $2,410,709 $2,190,349 $2,594,590 $2,677,651 $83,061 3.20% 3000 - Pu bl ic Works 27 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget De velopment � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3400 Environmental Services Element: 3430 Refuse Disposal Budget Description: This funds the disposal of Lexington's solid waste under an amended agreement with Wheelabrator Technologies Incorporated waste-to-energy facility in North Andover. This agreement has been extended for five years through June 30, 2025. Trash generation is influenced by many variables such as regional economic development and weather conditions. The Town is committed to continue reducing or neutralizing trash generation in the future; however, the possibility of additional housing developments and a projected 1.5 to 1 million ton shortfall in disposal capacity will likely impact future trash disposal costs. The FY2024 tipping fee will be $85.85 per ton which is a $2.70 per ton increase over the FY2023 tip fee. There is also a likelihood of additional residential and other multi-unit developments that may i m pact cost. StafF projects the FY2024 refuse tonnage to slightly decrease due to some impact from food waste collection. Division Goals: 1. Develop and implement cost effective management plan to divert organics from Lexington's MSW. 2. Meet future expansion of Mass DEP waste bans on mattresses, carpet and organics anticipated sometime in 2022. 3. Develop a long term plan to identify waste streams and implement waste reduction and diversion programs and explore alternative disposal options available in the future. FY2024 refuse tonnage is projected to be 9,500 tons but could be lower when the pandemic ends. Tipping tonnage and fee history is as follows: Fiscal Year Tonnage Per Ton Fee Fiscal Year Tonnage Per ton fee FY2013 8,107 $70.00 FY2019 8,368 $67.84 FY2014 8,260 $72.00 FY2020 8,387 $69.54 FY2015 8,298 $74.00 FY2021 9,083 $78.00 FY2016 8,272 $63.00 FY2022 9,300 $80.54 FY2017 8,204 $64.58 FY2023 9,500 $83.15 $2.70 FY2018 8,322 $66.19 FY2024 9,300 $85.85 3.25% 3000 - Pu bl ic Works 28 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 $0 % 538020 Tipping Services $767,750 $760,618 $789,925 $800,000 $10,075 1.28% Subtotal Expenses $767,750 $760,618 $789,925 $800,000 $10,075 1.28% Total 3430 Refuse Disposal $767,750 $760,618 $789,925 $800,000 $10,075 1.28% 3000 - Pu bl ic Works 29 FY2024 Pro ram Improvement Request # 1 of 4 g Department: Public Works Division: Highway/Engineering Element: 3210 Highway Maintenance/3100 Engineering PIR Title: Streetscape Maintenance Program Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages $ $ 512000 Seasonal Part-Time $ $ 513000 Overtime $ $ $ Other Compensation $ $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? $ $ Expenses 520000 Contractual Services $ $ 10,000 $ 10,000 558000 Supplies $ $ 10,000 $ 10,000 530000 Professional Services $ $ 8,000 $ 8,000 Total Expenses $ $ 28,000 $ 28,000 Purpose/Description of Request: This request is to add funds for maintenance of the new Center Streetscape infrastructure. the Center Streetscape project will require ongoing inspection and maintenance to meet the established standards for safety, accessibility and aesthetics. Items would include a biannual inspection, sidewalk maintenance, landscape maintenance, street and pedestrian light maintenance, site amenity maintenance and overall cleaning and upkeep. Service Implication: If this request is not funded the newly constructed Center Streetscape will not be inspected and maintained properly leading to deterioration of assets and could lead to safety, accessibility and aesthetic issues affecting residents and businesses. 3000 - Public Works 30 FY2024 Pro ram Improvement Request # 2 of 4 g Department: Public Works Division: Public Grounds Element: 3300 Public Grounds PIR Title: Assistant Superintendent for Public Grounds Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Reg u lar Wages 1.00 $ 79,895 $ 79,895 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ 4,000 $ 4,000 Total Compensation 1.00 $ $ 83,895 $ 83,895 Benefits Benefits Eligible? 1 $ 18,749 $ 18,749 Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to fund a new Assistant Superintendent of Public Grounds. The Public Grounds Superintendent position responsibilities continue to grow. The changes in the Tree Bylaw, new sustainability initiatives, increases in maintenance responsibilities, increases in special events coordination, new practices at the cemetery and increased responsibilities for capital projects, oversight of maintenance stafF in Park, Forestry and Cemetery and stakeholder requests have stretched the efFective time the Superintendent can work on these tasks. The assistant will allow the Public Grounds Superintendent to concentrate on the most pressing issues, deliver more timely and effective customer service and help meet the needs of the stakeholders and the community. Service Implication: Not funding this request will continue to affect the timeliness of responses, timeliness of completing projects and timeliness of implementing new initiatives and work tasks thereby reducing efficiency and efFectiveness which will negatively impact the community. 3000 - Public Works 31 FY2024 Pro ram Improvement Request # 3 of 4 g Department: Public Works Division: Water Element: 3600 Water PI R Title: Lead man U pg rade Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages 0.00 $ 6,000 $ 6,000 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ 6,000 $ 6,000 Benefits Benefits Eligible? 0 $ 87 $ 87 Expenses 530000 Professional Services $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to upgrade one Heavy Equipment Operator Position to a Leadman Position in the Water Division. Upgrading this position will provide for more leadership and efficiency for completing Water Division tasks. It will allow for crews to be in difFerent areas to increase productivity while still providing proper oversight. Service Implication: This could potentially infringe on monitoring the work of the contractors and assisting other divisions that rely on supervisory staff assistance. A Leadman would also be able to supervise and instruct other HEO's in some similar processes so there is no lack of an efFicient response time to utility customer requests and inspections and assessments of utility systems, construction and repairs. This would lead to decreased efficiency and productivity. 3000 - Public Works 32 FY2024 Pro ram Improvement Request # 4 of 4 g Department: Public Works Division: Sewer Element: 3700 Sewer PI R Title: Lead man U pg rade Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages $ 6,000 $ 6,000 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ 6,000 $ 6,000 Benefits Benefits Eligible? 0 $ Expenses $ $ $ Total Expenses $ $ $ Purpose/Description of Request: This request is to upgrade one Heavy Equipment Operator Position to a Leadman Position in the Sewer Division. Upgrading this position will provide for more leadership and efficiency for completing Sewer Division tasks. It will allow for crews to be in different areas to increase productivity while still providing proper oversight. Service Implication: This could potentially infringe on monitoring the work of the contractors and assisting other divisions that rely on supervisory staff assistance. A Leadman would also be able to supervise and instruct other HEO's in some similar processes so there is no lack of an efFicient response time to utility customer requests and inspections and assessments of utility systems, construction and repairs. This would lead to decreased efficiency and productivity. 3000 - Public Works 33 .... .... .... .... .... .... .... .... .... .... . ... .... .... .... .... .... .... 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O � V � � � � � a � � � ao � � � � � � o � � � � � � �..� � c� � � A-I �--� � �� y �' �p N � � � �I � � p v � � � y■�I � � �, � � �, ,� 4� � ,,.., � T l � � � .� � � O � � � v � -�-� � � �-�-' � �/ �' � �, �l � `/ � � � V � � � � � � � N �"'� � ,� � � 4� �'-', .� � ,� � � o �., o � � � � �,� a� a �"� N �" � �' � O �, � c� � '� �' A �"� O �-LI �, � � � N � •� p � � � � N � ,� '� � � :� �--� � � � � � � � '� � � � Q v� �, � o 4� � � � � � � � w � � [..� A w '� � � � � � � Q � � � �=��: W � �+ v� � �+ v� � � � o �,�� ..�� ,��' ", ... .. . .... .... .... �,� ��r�,��,�; �. � �; '� �" � `O o�o O� N N � O � � � ��, � �. � �� ,�' ,-� ,--+ � N O � N N °"�� ,� A O O O O r--� O O O '� �� .�;�,�,��,��, �"��.��`` �""� � � � � � � � � Q ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Equipment Replacement Date: 9/23/20 Program ID: 5016 Department: Department of Public Works Revised: 10/7/22 Submitted by: Marc Valenti Phone: 781-274-8350 Email: mvalenti@lexingtonma.gov Description of Capital Program: FY2024 -The request is for$2,180,000. This is an annual program to replace equipment that has reached the end of its useful life. The Department of Public VVorks has an inventory of 146 pieces of major equipment. The vehicles replaced in this program include pick-ups, dump trucks, construction vehicles and specialized equipment including pumps,rollers, sprayers and motivers. Each piece of equipment is inventoried with original and current replacement cost, state of condition, and replacement time interval. Replacement intervals vary from 5 to 20 years, and based on manufacturer recommendations and use(type and duration). The selection of vehicles to be replaced begins with the proposed replacement date. Each vehicle is assessed based on its mechanical condition and Work requirements. The replacement program defines what equipment is expected to need replacement during the next five years,with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Division Superintendents, Manager of Operations and Director of Public Works. E ui ment Division Free Cash Sewer Water Total q p RE RE Ford F450 Public Grounds $ 150,000 $ 150,000 Toro Gang Mower Public Grounds $ 145,000 $ 145,000 Toro Groundmaster Mower Public Grounds $ 100,000 $ 100,000 Vehicle Lift Road � 40,000 $ 40,000 Machinery 6 Wheel Dump Truck Highway $ 360,000 $ 360,000 Elgin Pelican Broom Highway $ 650,000 $ 650,000 Bombardier Tractor Public Grounds $ 185,000 $ 185,000 International Rubbish Packer Public Grounds $ 550,000 $ 550,000 Total $2,180,000 $ $ $2,180,000 Goals of Capital Program: The operations of a public works department rely heavily on regular and specialized vehicles to mow parks,plow snow,repair streets and complete a variety of other proj ects. Without regular equipment replacement,the DPW's operations could be severely hindered by broken down and potentially unsafe vehicles. Impact if Not Maintained: If the necessary equipment is not replaced,proj ects could be delayed due to equipment down time. Furthermore, the mechanics'time is better spent on tasks other than fixing equipment that is beyond its useful life. Maj or Spending over Past 5 Years: This is an ongoing program; 5 year look ahead schedule provides realistic spending. Work Currently Underway: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. Planned Spending for Next 5 Years: This is an ongoing program; 5 year look ahead schedule provides current and future equipment purchases. Basis for Cost Projections: DPW-Page 5 Printed Novembe�29, 2022 Current estimates from vendors. The Elgin Broom and Rubbish Packer in the table above are both priced as electric/ hybrid models. A gas powered Elgin Broom would be approximately$300K, and a gas powered Rubbish Packer would be approximately$255K. Stakeholders: DPW Staff, Lexington Residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. The electric charging infrastructure for the listed equipment is not included in the above cost and may be an additional expense. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/lOB $ 755,000 $ 715,403 $ $ $ 39,597 2017/12C $ 1,083,000 $ 1,031,660 $ $ $ 51,340 2018/16H $ 1,069,500 $ 955,409 $ $ 1,090 $ 113,001 2019/16I $ 1,201,555 $ 1,165,230 $ $ 36,325 2020/12F $ 1,368,000 $ 1,146,347 $ 8,143 $ 213,510 $ 2021/12F $ 1,420,000 $ 73 6,45 8 $ 606,126 $ 77,416 $ 2022/12G $ 1,536,000 $ 225,530 $ $ 1,310,470 Totals $ 8,433,055 � 5,976,037 � 614,269 $ 1,638,811 � 203,938 *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer Construction Equipment $ 2,180,000 $ 2,070,000 $ 2,270,000 $ 1,800,000 $ 1,065,000 Contingency Totals $ 2,180,000 $ 2,070,000 $ 2,270,000 $ 1,800,000 $ 1,065,000 CPA Amount $ $ $ $ $ DPW-Page 6 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Sidewalk Improvements Date: 09/17/2020 Program ID: 5018 Department: Department of Public Works Revised: 10/5/2022 Submitted by: John Zaccardi Phone: 781-274-8357 Email: jzaccardi@lexingtonma.gov Description of Capital Program: FY2024 - $800,000- This request is to rebuild and/or repair existing sidewalks throughout town that are in poor condition. DPW, in conjunction with various committees and other town departments will generate a list each year of the sidewalks most in need of repair/replacement. There are four determining factors that dictate the repair of a sidewalk: 1. Is the sidewalk unsafe for travel due to trip hazards, defects, etc.? 2. Is the sidewalk within the Safe Routes to School Program`? 3. Is the volume of pedestrian traffic heavy, light or average? 4. Is the general condition of the sidewalk poor, fair or good which dictates treatments such as full reconstruction, overlay or patching? All work will be ADA compliant. DPW currently reviews 30% of sidewalks annually to identify the work to be done. The current sideWalk condition index(SCI) is being developed. Below is a list of sidewalks that will be considered in the FY24 construction season. Mass Ave westbound from Pleasant St. to Bowker St. 2865 LF Asphalt Waltham St. from Forest St. to High School entrance 1567 LF Asphalt Coolidge Ave. 1530 LF Asphalt Shirley St. from Bedford St. to Sargent St. 330 LF Asphalt Paul Revere Rd. from Mass. Ave. to Harbell St. 1380 LF Asphalt Hancock St. from Adams St. to Harrington Rd. 2140 LF Asphalt Lowell St. from Waltham St. to Fulton Rd. (east side) 1900 LF Asphalt Bow St. 500 LF Asphalt Reconstruction of Ramps, Townwide Goals of Capital Program: Improvements to existing sideWalks will support and enhance pedestrian safety and the Safe Routes to School Program, and will lower the liability for injuries to pedestrians. This also includes making handicapped ramps ADA compliant. Impact if Not Maintained: Current sidewalks in Town have and will deteriorate or fail if not given the proper funding for repair. Maj or Spending over Past 5 Years: $600,000 in FY2016, and$800,000 per year from FY2017 through FY2023 Work Recently Completed: • Heritage Dr. • Partridge Rd. • Gould Rd. from Dewey to Turning Mill Rd. • Village Circle • Sanderson Rd. • Bryant Rd. DPW-Page 7 • Orchard Lane • Demar Rd. from Turning Mill to#26 • Dewey Rd. from Grove St. to Gould Rd. • Royal Circle Planned Spending for Next 5 Years: $800,000 per year Basis for Cost Projections: The costs are based on detailed engineering estimates from BETA Engineering Group Sidewall�Inventory& Assessment from August 2020. Stakeholders: Lexington residents Operating Budget Impact: This program impacts the operating budget by saving staff time and money. DPW employees would spend less time repairing old and aging sidewalks. It would also improve the DPW's ability to clear snow from sidewalks during the winter season, minimizing damage to equipment and abutting property. Overall, sidewalk Snow Removal damage claims should be reduced. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2017/12H $ 800,000 $ 799,000 $ 1,000 $ $ 2018/16G $ 800,000 $ 800,000 $ $ $ 2019/16G $ 800,000 $ 798,496 $ 1,504 $ $ 2020/12E $ 800,000 $ 756,975 $ 43,025 $ $ 2021/12E $ 800,000 $ 258,181 $ 506,965 $ 34,853 $ 2022/12H $ 800,000 $ $ $ 800,000 $ Totals $ 4,800,000 $ 3,412,652 $ 552,494 $ 834,853 � *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer Construction $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 Equipment Contingency Totals $ 800,000 $ 800,000 $ 800,000 $ 800,000 $ 800,000 CPA Amount $ $ $ $ $ DPW-Page 8 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Townwide Signalization Improvements Date: 9-21-20 Program ID: 5019 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2024 -No Funding requested. This is an annual request for funds to update traf�c and pedestrian signals in Lexington. A signal inventory and compliance study had been completed in 2011,with an update planned for FY25. The study includes ADA compliance, condition assessment, signal timing, delays, and prioritization recommendations. In addition to updating traffic and pedestrian signals, this request also periodically updates the compliance study,which is the funding request anticipated in FY2025. Existing funding is anticipated to be used for the improvements at either the intersection of Lowell at East Street and Lowell at North Street. Design is in progress and construction is anticipated in construction calendar year 2023. Goals of Capital Program: There are numerous signalized intersections throughout town and many of them are older with outdated and sometimes failing equipment, limited ADA accessibility and substandard accommodations, and signals that are not energy efficient. The improvements of these will prevent equipment failure, improve traf�c flow, decrease energy consumption, and al1oW for proper accessibility. Impact if Not Maintained: The aging infrastructure will fail at an increasing rate and proper access will not be available to all users. In addition, Opticom will not be available at all locations for fire services, current standards will not be met, and unnecessary energy consumption will continue. Maj or Spending over Past 5 Years: The design of the Mass Ave./Worthen Road has been completed and construction is expected to be completed in the fall of 2022. Work Currently Underway: The intersection of Massachusetts Avenue and`1Vorthen Road is currently under construction and construction is anticipated to be complete in the fall of 2022. This work provides through and turning lanes,protected left-turns, Opticom, intelligent signals and fully ADA compliant crossings. Planned Spending for Next 5 Years: Future spending is anticipated at the Lowell Street intersections with North Street and with East Street. Basis for Cost Projections: Cost proj ections are based on the inventory performed by a consultant engineer as well as recent work performed at signalized intersections throughout Lexington. Stakeholders: All travelling public in Lexington including,pedestrians, cyclists, and vehicles. Operating Budget Impact: Reduce the emergency calls for failed signal equipment. Funding Source: Cash Capital,Bonding DPW-Page 9 Printed Novernbe�29, 2022 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOP $ 125,000 $ 124,292 $ 708 $ $ 2015/11 G $ 125,000 $ 119,163 $ 5,837 $ $ 2016/l OJ $ 125,000 $ 123,105 $ 1,895 $ $ 2017/12K $ 125,000 $ 36,369 $ 18,631 $ 70,000 $ 2018/16I $ 1,100,000 $ 789,239 $ 310,761 $ $ 2019/16J $ 125,000 $ 122,919 $ 2,081 $ $ 2020/12G $ 125,000 $ $ $ 125,000 $ 2022/12I $ 125,000 $ $ $ 125,000 $ Totals � 1,975,000 $ 1,315,087 $ 339,913 $ 320,000 � *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ $ 50,000 $ 5,000 $ Construction $ $ 50,000 $ $ Equipment Contingency Totals $ $ 50,000 $ 55,000 $ $ CPA Amount $ $ $ $ $ DPW-Page 10 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Street Improvements Date: 9-15-2020 Program ID: 5022 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2024 - $3,678,740 -This is an annual request for the street improvement program. It is comprised of$2,688,312 of Town funds and$990,428 of Chapter 90 funds. (Chapter 90 funding is based on Lexington's most recent allocation and on the current state allocation of$200 million stateWide). Funds will be used for design, inspections, planning,repair,patching, crack sealing and construction of roadways and roadway related infrastructure including repair and installation of sidewalks. A preliminary list of the streets to be repaired under this article is currently under development. Possible candidates for construction in 2023 include Pleasant Street, Allen Street, Dunham Street and Utica Street. A pavement management system is utilized to assist in analyzing the road network and selecting roadways for repairs. This model is kept updated on a regular basis and the overall goal has been to get the town Roadway Surface Rating(RSR) into the mid-80s. Current conditions have our RSR in the upper-80s and trending upward. The success of our pavement preservation treatments is helping to stretch the current expenditures further than traditional methods. These alternative pavement preservation treatments include double micro surfacing, fog seal, cape seal, and cold-in-place recycling. In 2020,we Were aWarded the James B. Sorenson aWard for excellence in Pavement Preservation Which is awarded to one entity nationWide each year. Goals of Capital Program: This funding will allow for the proper improvements and repair of Lexington's streets and sidewalks, increasing their quality and safety, and maintaining and/or improving overall RSR. Impact if Not Maintained: Lexington streets will deteriorate, increasing the possibility of safety issues and poor rideability. Maj or Spending over Past 5 Years: A map of the work over the past 5 years will be attached. Work Currently Underway: A map of this year's road work will be attached. Planned Spending for Next 5 Years: We will continue to follow our pavement management roadway selection approach which includes the preservation of roadway that are higher on the deterioration curve and rehabilitation of roadWays low on the curve as well as all of those in between. This methodology has been very successful in improving our network RSR and has been nationally recognized this year with the honor of the prestigious James B. Sorenson award that is awarded annually to one agency in the nation. Basis for Cost Projections: These costs are based on recent bids in Lexington that include contract #20-01 and#21-40. Stakeholders: Lexington residents, anyone who travels Lexington streets. Operating Budget Impact: Administrative oversight. Funding Source: Tax levy, State Aid DPW-Page 11 Printed Novembe�29, 2022 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2015/11I $ 2,270,145 $ 2,268,436 $ 1,709 $ $ 2016/lOC $ 2,526,835 $ 2,526,835 $ $ $ 2017/12D $ 2,542,927 $ 2,538,618 $ 4,310 $ $ 2018/16K $ 2,600,000 $ 2,490,341 $ 109,659 $ $ 2019/16K $ 2,616,801 $ 2,077,126 $ 539,675 $ $ 2020/12H $ 2,634,022 $ 2,319,313 $ 314,709 $ $ 2021/12H $ 2,651,674 $ 443,977 $ 2,172,615 $ 35,081 $ 2022/12L $ 2,669,767 $ 90,129 $ $ 2,579,638 Totals $ 20,512,171 $ 14,754,775 $ 3,142,677 $ 2,614,719 $ *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Construction $ 2,588,312 $ 2,607,321 $ 2,626,806 $ 2,646,777 $ 2,667,247 Equipment Contingency Totals $ 2,688,312 $ 2,707,321 $ 2,726,806 $ 2,746,777 $ 2,767,247 Chapter 90 $ 990,428 TBD TBD TBD TBD CPA Amount $ $ $ $ $ DPW-Page 12 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Townwide Culvert Replacement Date: 9-22-2020 Program ID: 5014 Department: Department of Public Works Revised: 9-27-2022 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2024 - $390,000. We have completed our townwide culvert asset management plan and for now we will continue with a consistent annual request. This may ramp up as we work our way through the plan. This plan identifies the location, condition and criticality of all of the town owned culverts. The replacement program is a companion effort with the ongoing Watershed Management Plan; however, the Culvert Asset Management plan will be the leading document guiding the budgeting and replacement of culverts in town. The backup provided is from the watershed plans and is an overview of the future projects. Additional backup from the Culvert Asset Management plan will be provided once available. Please note that there is some overlap with proj ect ID 5021 (Comprehensive Stormwater Management) as some of these proj ects include culvert work as well as stream management work. Goals of Capital Program: Proactive replacement of townWide culverts prior to catastrophic failure will alloW for proper design considerations and funding and will also minimize the impact to residents through unexpected road closures and possible flooding. Impact if Not Maintained: If this work is not completed the deterioration of the pipes will continue and eventually result in large scale failure. This may result in closure of the roadway and flooding. Maj or Spending over Past 5 Years: Replacement of a culvert on Concord Ave at Hardy's Pond Brook. Design work including hydraulic analysis has been performed for the Oxbow/Constitution Road area and phase 1 construction has been completed. In addition, phase 1 design work for the Valleyfield Street area has been completed. Work Currently Underway: The Valleyfield/Waltham Street work is under construction with completion anticipated in the 2023 construction season. The townwide Culvert asset management plan(CMP) is complete and priority proj ects have been determined. Planned Spending for Next 5 Years: Culvert replacements/lining throughout town as prioritized in the CMP which include Grove Street, Allen Street and Winthrop Road as high priority candidates. Basis for Cost Projections: The costs are based on detailed engineering estimates of projects of similar type and scale and recent bids for Constitution Road/Oxbow Phase 1 and Valleyfield/Waltham Phase 1. Stakeholders: Lexington roadway users as well as abutters that are regularly flooded. Operating Budget Impact: Administrative oversight and maintenance. Funding Source: Cash Capital,Bonding, Other DPW-Page 13 Printed Novernbe�29, 2022 Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOJ $ 390,000 $ 390,000 $ $ $ 2015/11 F $ 100,000 $ 100,000 $ $ $ 2016/l0I $ 390,000 $ 378,334 $ 11,666 $ $ 2017/12J $ 390,000 $ 383,939 $ 6,061 $ $ 2018/16D $ 390,000 $ 112,805 $ 277,195 $ $ 2019/16D $ 3 90,000 $ $ 3 90,000 $ $ 2021/16C $ 390,000 $ 70,000 $ 261,475 $ 58,525 $ 2022/12F $ 390,000 $ $ $ 390,000 Totals $ 2,830,000 $ 1,435,078 $ 946,397 $ 448,525 $ *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Construction $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Equipment Contingency $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Totals $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 390,000 CPA Amount $ $ $ $ $ DPW-Page 14 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Storm Drainage Improvements and NPDES Compliance Date: 9-23-20 Program ID: 5020 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2024 - $570,000- This is an annual request. $300,000 is estimated for the compliance with the construction related portions of the National Pollutant Discharge and Elimination System(NPDES)minimum control measures as mandated by EPA in the storm water general permit. The EPA NPDES permit requires the town to comply with additional requirements,which include illicit discharge detection and elimination (IDDE),best management practices (BMP), installation and retrofits, and phosphorus control. An estimated $270,000 will be used to repair/ replace drainage structures encountered during the road resurfacing program,repair other drainage areas of concern in town and improve StormWater issues discovered during the NPDES investigation work. This request will also provide funds to restore the function of select town drainage systems. Much of the town has been developed and old systems are inadequate. There are many trouble spots and areas of drainage concern throughout town. Illicit Discharge detection has been ongoing townwide, and illicit discharges continue to be found and removed from the system, with the current total removals at 13. The intern program that includes significant work with the University of Massachusetts at Lowell has provided great value to the toWn in searching for outfalls and illicit discharges. Future year adjustments to the funding requests are possible as we navigate through the permit years and develop a better understanding of the level of effort and cost to comply. Goals of Capital Program: These funds will be used to replace and supplement existing drainage structures. History has shown that most roadway related construction activity undertaken uncovers drainage structures that are in need of repair. There have also been several flooding situations that have been exacerbated through high-intensity storm events. Additionally, the funds will be used for continued compliance with the EPA phase II regulations. Moreover, this Will have the bene�t of improving the Water quality in Lexington's streams and ponds as well as the proper control of Stormwater. Impact if Not Maintained: Drainage structures will continue to deteriorate. System failures will cause street flooding and property damage. Failure to comply with the phase II requirements may result in fines and limit our ability to improve water quality in our brooks and streams. Maj or Spending over Past 5 Years: Areas where work has been completed over the last several years include Barberry Road,Worthen Road East,John Poulter Road,Munroe Road, Paul Revere Road, Diana Lane, Grant Street at York, Tyler Road, Oak Street, Oakland Street neighborhood,Massachusetts Avenue, and Battle Green Road. In addition to miscellaneous improvements throughout the paving program and continued IDDE throughout town. Approximately 26 Phosphorus removal BMPs have been designed in-house and installed throughout town with most of them paid for through a Coastal Zone Management Grant. Work Currently Underway: We continue to look for opportunities to design and install BMP's throughout town for Phosphorus removal. Additionally, drainage improvements remain active in advance of all paving Work. Planned Spending for Next 5 Years: Future spending will include drainage improvements within the town paving program as well as improvements in other areas in town. Work on the IDDE program will continue and removals of illicit discharges will be made as they are found. BMP installation and retrofits will continue throughout the town. DPW-Page 15 Printed Novembe�29, 2022 Basis for Cost Projections: Cost are based on similar contracted work that the Engineering Division has performed over the last several years. Stakeholders: Lexington Residents. Operating Budget Impact: Preemptive repair of existing drainage structures will reduce damage to the structures themselves,to existing pavement and to public and private property. It will also reduce the manpower time and materials needed by DPW to respond to emergency needs and complaints. Funding Source: Cash Capital,Bonding, Other Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2013/lOK $ 340,000 $ 340,000 $ $ $ 2014/lOD $ 340,000 $ 340,000 $ $ $ 2015/11C $ 340,000 $ 340,000 $ $ $ 2016/lOD $ 340,000 $ 340,000 $ $ $ 2017/12E $ 340,000 $ 340,000 $ $ $ 2018/16B $ 340,000 $ 283,257 $ 56,743 $ $ 2019/16B $ 385,000 $ 376,235 $ 8,765 $ $ 2020/12D $ 385,000 $ 275,868 $ 109,132 $ $ 2021/12F $ 385,000 $ 81,881 $ 253,604 $ 49,515 $ 2022/12J $ 570,000 $ $ $ 570,000 Totals $ 3,765,000 $ 2,717,241 $ 428,244 $ 619,515 $ *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Construction $ 270,000 $ 270,000 $ 270,000 $ 270,000 $ 270,000 Equipment Contingency Totals $ 570,000 $ 570,000 $ 570,000 $ 570,000 $ 570,000 CPA Amount $ $ $ $ $ DPW-Page 16 Printed Novembe�29, 2022 ��"��'`��'�. �c�'�',��'' �"�,�,� �"° � ��; � ;I�f � � � �� ..�,"� � • • ��j��f��=�� To wn o L exln ton - FY2 024-28 Ca ital P�o �ayn In vestm en t � p g Program Name: Comprehensive Watershed Stormwater Management Date: 9-23-20 Program ID: 5021 Department: Department of Public Works Revised: 9-27-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Capital Program: FY2024 - $390,000. This is an annual request. DPW, Engineering and Conservation continue to collaborate on addressing drainage/brook management issues. The Charles River, Shawsheen River, and Mystic River watershed management plans have all been completed. This request is for the continuing design/implementation of the watershed plans and for the construction of priorities established in the watershed plans. Staff have reviewed the three watershed plans and developed a likely prioritization schedule with built-in flexibility pending unforeseen changes. The requested funding will be used to move forward with the determined prioritized areas. Please note that there is some overlap with proj ect ID 5014 (Townwide Culvert Replacement) as some of these proj ects include culvert work as well as stream management work. Goals of Capital Program: Sediment has built up in the brooks and wetlands and in turn has caused a reduction in the volume of water that can be handled by our drainage system. In some cases the drain system outlets into the brooks have been completely filled with sediment. Additionally,there are streams and brooks in need of restoration, and undersized drainage systems and piped brooks that need attention and may be best served by day lighting or upsizing. Long-term bene�ts include the reduction/prevention of damage to property and reduction in liability and overall improvement to the health of our waterways. Impact if Not Maintained: The risk of flooding due to poor drainage will increase and cause private property damage,town infrastructure damage, and street flooding. Maj or Spending over Past 5 Years: Pleasant Street drainage and Whipple Hill daylighting are significant proj ects that have been completed over the last 5 years. Additionally, Oxbow/Constitution Road phase 1 proj ect has been completed and phase 2 is designed and being prepared to bid. The Valleyfield/Waltham Street Area phase 1 design has been completed and the proj ect has been bid. Work Currently Underway: Valleyfield/Waltham Street phase 1 is under construction and is anticipated to be complete in the 2023 construction season. Planned Spending for Next 5 Years: Significant improvements to be made in the Valleyfield area as well as the Constitution/Oxbow Road area. The intent is to bid phase 2 for the Constitution/Oxbow area and upon completion of phase 1 in the Valleyfield area we intend to design the phase 2 improvements. Basis for Cost Projections: The costs are based on detailed engineering estimates based on projects of similar type and scale. Stakeholders: Lexington residents and Town infrastructure,the environment and public health. Operating Budget Impact: This program will impact the operating budget by addressing flooding issues in a more complete process and save time and future expenses. DPW-Page 17 Printed Novernbe�29, 2022 Funding Source: Cash Capital,Bonding, Other Prior Authorizations: Town Meeting Authorized Expended Encumbered Remaining Returned 2016/lOF $ 390,000 $ 358,550 $ 31,450 $ $ 2017/12G $ 390,000 $ 332,930 $ 57,070 $ $ 2018/16C $ 390,000 $ 233,252 $ 156,748 $ $ 2019/16C $ 390,000 $ 267 $ 325,198 $ 64,535 $ 2021/12G $ 390,000 $ $ $ 390,000 $ 2022/12J $ 570,000 $ $ $ 570,000 Totals $ 2,520,000 $ 924,999 $ 570,466 $ 1,024,535 $ *Data cu��ent as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ 65,000 $ 65,000 $ 65,000 $ 65,000 $ 65,000 Construction $ 325,000 $ 325,000 $ 325,000 $ 325,000 $ 325,000 Equipment Contingency Totals $ 390,000 $ 390,000 $ 390,000 $ 390,000 $ 390,000 CPA Amount $ $ $ $ $ DPW-Page 18 Printed Novembe�29, 2022 � vv xl u � � ��n�,��.��,..o,�u�� ,,, ....��u�� ,,��,��,� ,��,' ,i�� , "'��,,, ��' u,�� u�� h� �r� ��Ib'F �d Wp �� A ' li Iml�i i� I ' �� . „ uuupu�G� uir i✓r.!uu i16W'� � ou `, Ilr � „ �. i `(uWumlll i u��y� ' 4 � IIIII / � �/ �IIIIII „'�"�lffffffffff`""' ,�� Y � ' III uuu��Vh'uu u u�l I i� , � I ' � �i'� (11 �IIII Ir uud� IIV uuwi � ��' M��I �IIN �'Ri 'r(r�l1f��z � ��j�� "��f�R(�umlit� � �'� ou 00y�u5 � �.' , ;,,. �um � iF � ' � ��' "� � ��i % �IM, '" �I��R „ "f �111 ,i ��i M nir � �� i > �(' � IVlldluuu ;; ��-- �N �„�� `�� ,,: ,� � tiw�,� i�r� ` ; ' � °�' „ � �� ,, iu � ,? � ��i,� �iu � � � �; ,,,. .:, :;,,r,a,,,,,o,,,,,mn;,,,,a�m,a,a,a,,,»»»»»»»iu,,,,,,,,,a000000000a,mmmm»t,,,,,,,,.,:,,,,,,,,,,.,,;;c .. ,:,,,.,,:s„o,,,,,,,,,,,,,,,,,.,..:o,,,,c,;,;,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,o,;,,uu,.,:. , :�.,. ��rt, ��'I I :..�.�, ;; ._...... �, � i L �� I� �`ll�a,� � �i Q , ' �i, , IIII �il�� IIIII �, ��, � �',u,,, ��4. �,��r� U` � `��du� �;U, f� t� � ��' i� ��ii�tuii�. ii�:, J�1 � � f �r� ; u�ir�Niiuu�� Ofi' i�i �„ �»,,, �iV �� iu � t „� � �{f� �,(I�� ,� � ( �H �,�Y"; � ' ( Y�l;. �1�i y l�i� , � �(� � �W�� ,� f,� r� iui �.. 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' ��6 ,: u �„ loi�a� �mw�✓,� ' �m�'� �(uu � ��'�nvu� u r�unmva iiuuvu� IP�ii�� Jum �(� � I vu i rrrii�000namaiw�y�irrrrr,u uuan^`� ��urd r � �I�""W��rvuuu�� w'�IN� , ' � �' m '. ,r�� UD , va�iquiJ N II. ��u ';uw �IN�"�, Pr � � ' I� y uw ouuum o i w �u�IIII +iiouuum�i i um VIV d�u��III��I '' uuuunum ,, ��muuro� n I�// � .. � . ti� ✓�f� � v,�,inriiiiiii�i�nr�ionumu�rii�urvvoi� . • i r . 1 . . . . 1 r 1�11 1 11 DPW-Page 19 Printed Novembe�29, 2022 N O � N � � � � � v � � N � � � � � �, O � � � � � � � � � � � � � � � � � � � � o 0 0 o a o � ° ;� � A� A� �4 �4 U � � � � � � � � � � � � � � � � � � � � � � � � •� � U L� U U � � U U �� o � � � �� U U � �� U � �4-� � I I I I I I I I I 0 ^ N � � w �3 � � � � � � � � � � � o � � � � o N �-, o 0 Q N o � o ►'�,,,, N [� N � M M � � � � � � � � �p O I O I O I O I O O O O O Q O O N N � � � � � � � � � � M b�} �} b�} {�} C�} b�} �} �} {�} I I � O I IOIO N �, o 0 0 Q N oo � o 0 '�„� M [--� M � � � � � � � � � � � I O O O O I O I o0 00 � N O O O O O � � ., ., � � ., � ., � O � N O O O O� `O � �"� � �+ `p l� r-N-+ N � � � � � � � �+ �+ � 00 � � � � � � � � � � � � � � � � � �..� � � a� Q V V' � � �, Q� �O .� � a �� a O � +� � � � v �" � � � � � � � .� � a � � o � � o � � � � � � � � � � � � c� � � � � � o .o � � o � � a ''"' � � �--, �,, � °' '� '; � bA � � O O � � � � c� � � � �I v �+ � ►�—+ � � O � �� -, a � � '�' � bA O v� �� 4� •� � a A � � ��.,, � •� ~) ,� � � v ~ � � '--� � � � � � � � � '� p� � ,� � � C� Q� N � � c� ,� � c� U, � � O p O � ' � °' �' '� � �' � � o � � E� � � � � �, a� � � H " � �' � .,__, � 0 � o .� � � o � � � � � � N � � � '� � � � � '� � � � �y c� � � � a� a� c� � � a� � / ' �'i � � P-� � � �i � � � � A w � � N M � � � l� o0 N i i i i i i i i � ��,�..�,, � � � � � � � � � ��' ��.r�'��,�, �, � � _ �� A N N N N N N N N � a �, ��'>.,� � i �� I � � � � � � � � � � �w ��.�,��,��,��,,;,� �-I P-I P-I P-I P-I p-I A-�I �-I � �� Q Q Q Q Q Q Q Q a Q ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Hartwell Ave. Compost Site Improvements Date: 9/23/20 Proj ect ID: DPW-24-1 Department: Department of Public Works Revised: 9/29/22 Submitted by: Robert Beaudoin Phone: 781-274-8334 Email: rbeaudoin@lexingtonma.gov Description of Project: FY2024 -No funding request. The FY2026 funding request is for$220,000 for the installation of a materials measuring system capable of calculating material coming in and out of the compost site. Justification/Benefit: The site is undergoing a revietiv of operations and an analysis of the compost fund. Once these reviews are completed, staff would like to move forward with the installation of a materials measuring system. This will help staff to more accurately account for materials that go in and out of the facility and to provide opportunities to capture additional revenue. Impact if Not Completed: Continued lost opportunity for revenue and less accurate materials tracking. Timeframe: FY2026 construction season. Replacement Frequency: 10- 15 years. Basis for Cost Projections: Based on similar projects in other communities. Stakeholders: Residents, commercial vendors, all Town Departments. Operating Budget Impact:None. Funding Source: Compost Fund Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2017/12N Compost Site Improvements $ 200,000 $ 199,802 $ $ $ 198 Totals $ 200,000 $ 199,802 $ $ $ 198 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 20,000 Proj ect Management Construction Equipment $ 200,000 Contingency Totals � � � 220,000 $ � CPA Amount $ $ $ $ $ DPW-Page 21 Printed Novernbe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Municipal Parking Lot Improvements Date: 9-17-21 Proj ect ID: DPW-24-2 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma,gov Description of Project: FY2024 - $575,000. The FY24 funding request is for the construction of the parking lot that extends from Fletcher Avenue on the most easterly side to the limits of the Town Office Building parcel on the most westerly side. The construction/reconstruction funding request is in FY24. It includes reconstruction of the existing asphalt parking areas as well as new construction and reconfiguration of parking in the area nearest the Hosmer House and Police Station. This will provide for improved flow through the parking area as well as the potential for additional parking spaces pending the impacts of the Police Station construction and Hosmer house relocation. After discussions with the Department of Public Facilities, it seems logical to have the design and construction of the parking lot coincide with the contract for the Police Station since that construction will significantly impact the existing parking lot. Justification/Benefit: Much of the parking lot is in disrepair and overdue for resurfacing/reconstruction. Additionally,with the relocation of the Hosmer House there is the potential for additional parking with a net increase in green space. Impact if Not Completed: Parking availability for the government parking will remain limited and in disrepair. Timeframe: 2024-2025 Replacement Frequency: This is an asset that falls under the town's asset management program. Once complete, and with proper preservation the life can extend 20 to 30 years. Basis for Cost Projections: Estimates are based on similar work performed under recent street improvement contracts. The funding requested is currently just a placeholder. This will be better defined as scope is defined. Stakeholders: Employees,residents, and other customers to the municipal buildings. Operating Budget Impact: None. Funding Source: Cash Capital,Bonding Prior Authorizations: None. DPW-Page 22 Printed Novernbe�29, 2022 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Project Management $ 25,000 Construction $ 500,000 Equipment Contingency $ 50,000 Totals $ 575,000 $ � $ $ CPA Amount $ $ $ $ $ DPW-Page 23 Printed Novembe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Public Parking Lot Improvement Program Date: 9-21-20 Proj ect ID: DPW-24-3 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2024 - $132,000. This fiscal year funding request is for the 100% design and�nal P,S&E(plans, specifications and estimates) development of two Public Parking lots located in downtown Lexington. Previous funding fell short of our estimated costs for the design of two of the four parking lots. As a result,we have determined it is best to use the current available funding to develop concept and 25% design plans for the Muzzey Street and Library lots. These plans tivill also help to understand and refine the overall proj ects costs. The requests for the other two parking lot designs are on hold as We await a forthcoming affordable housing proposal that may be impact the designs. These public parking lots include the Depot lot and the lot between Edison Way and the Depot(CVS lot). The listed lots are currently in fair to poor condition with inefficient circulation and parking lot layout. Funding allows for the redesign of these lots including improved efficiency, circulation and aesthetics. In addition, it includes reconstruction and reconfiguration of existing asphalt parking lots as well as curbing landscaping, line striping, and other related items. Justification/Benefit: Much of these parking lots are in disrepair and overdue for reconstruction and recon�guring. Impact if Not Completed: Public parking in downtown will remain in disrepair. Timeframe: 2024-2028 Replacement Frequency:This is an asset that falls under the totivns asset management program. Once complete, with proper preservation the life can extend 20 to 30 years. Basis for Cost Projections: Cost proj ections are based on survey and design work that the town has performed for similar size areas as well as discussions with the design services team. Stakeholders: Residents,tourists and other customers to the downtown area. Operating Budget Impact: None. Funding Source: Cash Capital,Bonding Prior Authorizations: Town Meeting Description Authorized Expended Encumbered Remaining Returned 2021/12J Parking Lot Design $ 100,000 $ 17,430 $ 180 $ 82,390 $ Totals $ 100,000 $ 17,430 $ 180 $ 82,390 $ *Data cu��ent as of Octobe�13, 2022. DPW-Page 24 Printed Novernbe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� Town o Lexin ton - FY2024-28 Ca ital Iyn �ovement P�o'ect � p p J Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 120,000 TBD $ 75,000 Proj ect Management Construction $ 750,000 TBD Equipment Contingency $ 12,000 $ 165,000 Totals $ 132,000 TBD $ 990,000 TBD $ CPA Amount $ $ $ $ $ DPW-Page 25 Printed Novembe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: New Sidewalk Installations Date: 9-21-20 Project ID: DPW-24-4 Department: Department of Public Works Revised: 10-3-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2024 - $1,620,000. This request is for funding to survey, design and install sidewalks in various locations throughout town. New sidewalk requests are submitted through the Transportation Safety Group (TSG)through resident petitions. Those requests are evaluated and prioritized by TSG and forwarded to Engineering for design and construction. TSG is working through the development of a sideWalk master plan. The request covers numerous sidewalks over multiple years that are entered in this one capital request. The proposed sidewalks are Cedar Street (including a roundabout at Paul Revere and Hill Street) in its entirety(FY2024) and North Street/Burlington Street from Grove Street to Adams Street(FY2027). Justification/Benefit: Installation of a sidewalk would improve accessibility for residents that live on and around these roadways. Separating pedestrians from vehicles improves the overall safety for all users. Currently these roadways do not have sidewalks in these locations and are fairly narrow,making it difficult to walk along the roadway edge comfortably. Moreover, these installations improve connectivity to existing sideWalk networks in the area. Impact if Not Completed: Maintaining existing conditions may deter residents from using the roadways for pedestrian use. Installing the sidewalk would support the Town's efforts towards creating complete streets,which creates opportunities for alternative transportation modes that are safe and accessible for all users. Timeframe: 2024-2028 Replacement Frequency: 25 years. Basis for Cost Projections: The cost estimates are based on the cost of installing sidewalks that are similar in magnitude and dif�culty which include locations such as Concord Avenue, Hill Street and Lincoln Street. Pricing for both design and construction has shown a steep rise over the last few years and those adjustments are reflected in the request. Stakeholders: Residents of the surrounding neighborhoods. Increasing sideWalk installation and connectivity also allows for more people to Walk to destinations,which may also result in a reduction in vehicular use throughout town. Operating Budget Impact: Adding these facilities will result in an impact to the operating budget as snow removal and long-term upkeep will be needed. Funding Source: Cash Capital,Bonding DPW-Page 26 Printed Novembe�29, 2022 Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered* Remaining� Returned 2015 STM/4 Pelham Rd.Accessibility Study $ 150,000 $ 150,000 $ $ $ 2017/12W Hill St.Design $ 150,000 $ 55,184 $ $ 94,816 $ 2018/16J Pelham Road and Sidewalks $ 1,400,000 $ 1,138,834 $ 150,699 $ 110,468 $ 2019/16H Hill St.Sidewalk Constr. $ 1,500,000 $ 1,059,823 $ 55,868 $ 384,309 $ 2020/12I New Sidewalks $ 280,000 $ 12,236 $ 200,000 $ 67,764 $ 2021/12K New SideWalks $ 650,000 $ 339,896 $ 310,104 $ $ 2022/12Q New Sidewalks $ 75,000 $ $ $ 75,000 Totals $ 4,205,000 $ 2,755,973 $ 716,671 $ 732,357 $ *Data current as of Octobe�13, 2022. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 180,000 $ 300,000 $ 250,000 Proj ect Management Construction $ 1,200,000 $ 2,500,000 Equipment Contingency $ 240,000 $ 500,000 Totals � 1,620,000 � 300,000 � � 3,250,000 � CPA Amount $ $ $ $ $ DPW-Page 27 P�inted Novembe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Bedford St. and Hartwell Ave. Long-Range Transportation Improvements Date: 9-21-20 Proj ect ID: DPW-24-5 Department: Department of Public Works Revised: 10-11-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2024 -$1,750,000 . This request provides an iterative funding step toward the final P,S&E (Plans, Specifications &Estimates) set. A similar request is in a subsequent fiscal year. The previous request of$1.5 million provided funds for the 25% design related to a future capital project for improvements to Route 4/225 (Bedford Street/ Hartwell Avenue), including the "jug-handle" intersection; the 25% design is critical to keeping Lexington's place for this proj ect on the state's Long Range Transportation Plan(LRTP). The limits of Work along Bedford Street are approximately from the Route 95 bridge to the Bedford ToWn Line, along HartWell from Bedford Street to the end (exception of improvements in progress currently), and miscellaneous improvements along Wood Street. Focus is on improving safety, accessibility for all users (all modes of transportation), and improving the overall flow of the corridor. The intent is to get state funding for the construction through the LRTP which is a competitive process. Justification/Benefit: The Boston Region Metropolitan Planning Organization(MPO) "Destination 2040",the Long-Range Transportation Plan" (LRTP) includes the Route 4/225 (Bedford Street) and Hartwell Avenue(Lexington)Maj or Infrastructure Proj ect as a recommended proj ect for the Federal Fiscal Year(FFY)2030-2034 time band and it carries an estimated cost of approximately$48,000,000, subject to change based on design. Since the Bedford Street/HartWell Proj ect won't be at a 25%design stage by next winter, it will miss the approved FFY2021-2025 time band for MPO Transportation Improvement Program(TIP) funding. The new 2025-2029 time band is fiscally constrained, and there will be competition from more proj ects than can be funded. The Boston MPO members will be looking to see if the Town intends to move this proj ect forward before voting to move it into the new LRTP. Massachusetts Department of Transportation(MassDOT) staff provided feedback to Lexington staff in 2019, indicating a design approach that they Would be open to considering. This is an important and a positive step, since prior town design approaches had met with disfavor by MassDOT. Impact if Not Completed: Without design commitment,the State will not keep this proj ect on the Long Range transportation Plan; therefore, Lexington would forfeit the possibility of Federal funding of a maj or share of the construction costs. Both the Hartwell Avenue re-zoning initiative and the $50,000 2018 Town Meeting authorization to update the Transportation Management Overlay District(TMOD)Plan underscore the need for pursuing the 25%design to stay on the path for Federal construction funds. The possibility for creating pedestrian and bicycle connections, and the possibility of future zoning bode well for ranking highly With the MPO to advance in the state TIP planning process. These improvements are also important for the safety of emergency egress from Hanscom AFB and Lincoln Labs. The Bedford Street/Hartwell Ave. Project scored highly for the current LRTP,tied for second with two other proj ects out of 3 9 proj ects. Timeframe: FY2030-2034,with the possibility of moving to 2024-2029. Replacement Frequency: This is an asset that falls under the town's asset management program and the assets within that corridor have various replacement frequencies and will be managed to extend the useful life to the degree practicable. Basis for Cost Projections: The 25%design costs were based on detailed discussion with design consultants that are familiar with MassDOT LRTP projects. The future cost are placeholder approximations that will be adjusted as design progresses and more detail is available. DPW-Page 28 Printed Novembe�29, 2022 Stakeholders: Lexington, Bedford, Hanscom Air Force Base residents and employees,pedestrians, cyclists, commercial property owners,tenants, employees and patrons of Hanscom Field, Hartwell Avenue and Bedford Street, and the region and the Massachusetts life sciences economy. Operating Budget Impact: None at this time. Funding Source: Cash Capital,Bonding, State Aid, Other Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered� Remaining� Returned 2013/lOQ marrovementsInfrastructure � 600,000 $ 597,337 $ 2,663 $ $ p 2015/11H Hartwell Ave.lnfrastructure � 4 750 000 $ 425 721 $ 81 877 $ 4 242 402 $ Improvements � � � � � � 2017/12L Hartwell Ave.lnfrastructure � 2,,185,000 $ $ $ 2,185,000 $ Improvements-Supplemental 2019 STM/8 Hartwell Ave.Infrastructure Design $ 1,500,000 $ 562,716 $ 937,231 $ 53 $ Totals $ 9,035,000 $ 1,585,774 $ 1,021,771 $ 6,427,455 $ *Data cur�ent as of Octobe�13, 2022. The 2013-2017 autho�izations we�e fo�wo�k on Ha�twell Ave. that has been put on hold until decisions a�e finalized about�edesign fo�the co��ido�. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition $ 200,000 Design/Engineer $ 1,750,000 $ 1,750,000 Proj ect Management Construction Equipment Contingency Totals $ 1,750,000 $ � 1,950,000 $ $ CPA Amount $ $ $ $ $ DPW-Page 29 Printed Novembe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Street Acceptance Date: 9-21-20 Project ID: DPW-24-6 Department: Department of Public Works Revised: 10-3-22 Submitted by: John Livsey Phone: 781-274-8305 Email: jlivsey@lexingtonma.gov Description of Project: FY2024 - No requests have been submitted at this time for betterments. There have been discussions for the unaccepted portion of Tucker Ave,but no petitions have been submitted Justification/Benefit: The length of the town roadways is part of a formula used by the state to determine total Chapter 90 allotments and the addition of new roads to the mileage will result in a small increase to the yearly funding received. Additionally, an improved roadway Will be provided to the abutting residents and improve the ability for the town to provide emergency services and snow removal. Impact if Not Completed: The town does minor maintenance to ensure the properties are accessible by emergency vehicles and plowing equipment. The time and cost for maintenance of these road Will be effectively eliminated for approximately 4-5 years and greatly reduced thereafter. Timeframe: TBD. Replacement Frequency: This is an asset that would fall under the town's asset management program. Once complete,with proper preservation the life can extend 20 to 30 years or more. Basis for Cost Projections: No cost Stakeholders: Town residents, abutters, and public service providers. Operating Budget Impact: These roadways will become part of the town network for maintenance. Funding Source: Other Prior Authorizations: Town Meeting Description Authorized Expended� Encumbered* Remaining� Returned 2017/20 Harbell Street $ 147,000 $ 78,184 $ $ $ 68,816 Totals $ 147,000 $ 78,184 $ $ $ 68,816 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Design/Engineer $ Construction $ TBD TBD TBD TBD Contingency $ Totals $— TBD TBD TBD TBD DPW-Page 30 Printed Novernbe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Public Grounds Irrigation Improvements Date: 9/23/20 Project ID: DPW-24-7 Department: Department of Public Works Revised: 9/29/22 Submitted by: Christopher Filadoro Phone: 781-274-8355 Email: cfiladoro@lexingtonma.gov Description of Project: FY2024 - $200,000. The FY2024 funding request is for$200,000 ($120,000 tax levy and$80,000 CPA). The updates to the irrigation systems will include new technology and allow the system to be more targeted on the turf areas and will result in less water usage. Items will include valves, irrigation heads, controllers, and water lines. Public Grounds areas include the Battle Green, Buckman Tavern,Visitors Center, Cary Library,Hastings Park, Emery Park, Cary Hall, and Town Hall Complex. Justification/Benefit: Water is essential for turf to grow,recover and thrive. It is especially important for seed establishment and aesthetics. This system will allow us to conserve water while continuing to provide aesthetically pleasing turf areas. Impact if Not Completed: Lack of proper irrigation will lead to deteriorating turf, which will lead to higher maintenance costs and to unsightly appearances and also lead to increased Water usage. Timeframe: FY2024 construction season. Replacement Frequency: 10-15 years. Basis for Cost Projections: Estimate was revietived by Smart VVater Management and is accurate for FY2024. The Battle Green,Buckman Tavern,Visitors Center and Emery Park are eligible for CPA funding. Stakeholders: Residents,Non-Residents, Town Staff Operating Budget Impact: Reduced staff time for turf maintenance, and reduced costs for water usage. Funding Source: Cash Capital, CPA Prior Authorizations: Town Meeting Description Authorized Expended* Encumbered* Remaining� Returned 2�1 g�1�E Public Grounds Irrigation � 1��,�� 10�,�� Improvements Totals $ 100,000 $ $ $ 100,000 $ *Data cu��ent as of Octobe�13, 2022. DPW-Page 31 Printed Novembe�29, 2022 Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer Proj ect Management Construction $ 200,000 Equipment Contingency Totals $ 200,000 $ $ $ $ CPA Amount $ 80,000 $ $ $ DPW-Page 32 Printed Novembe�29, 2022 ��r�a�� .�, '�° •,,�",�, � ��, � _� � i� � �- � �� ,� � �� Nry �z 3� �, � � �t, ��w ;'�`j ��=� To wn o L exin ton - FY2 024-2 8 Ca ital Im �o vem en t Pro'ect � p p J Proj ect Name: Cemetery Columbarium Date: 9/23/20 Project ID: DPW-24-8 Department: Department of Public Works Revised: 10/7/22 Submitted by: David Pinsonneault Phone: 781-274-8314 Email: dpinsonneault@lexingtonma.gov Description of Project: FY2024 -No funding request. The FY2025 funding request is for$30,000 to be used for design, and in FY2026 the funding request is $420,000 to be used for construction of the columbarium(a structure with niches to store funeral urns with cremated remains) at Westview Cemetery. Justification/Benefit: Due to the rising number of cremations, an option for interring urns has been requested. Currently urns are interred in traditional burial plots. Construction of a columbarium will provide an option for urns while freeing up traditional burial plots for regular body burials. This will provide a more efficient use of space and meet the needs of those choosing cremation. Impact if Not Completed: If not constructed then urns will be buried in regular plots according to the existing rules at WestvieW Cemetery. Timeframe: Construct in Spring 2026. Replacement Frequency: None. Basis for Cost Projections: Cost estimate obtained from research by the Ad-Hoc Crematory Study Committee. Stakeholders: Lexington residents. Operating Budget Impact: Minor impact. Funding Source: Cash Capital,Bonding Prior Authorizations: None. Funding Request: FY2024 FY2025 FY2026 FY2027 FY2028 Site Acquisition Design/Engineer $ 30,000 Proj ect Management Construction $ 3 80,000 Equipment Contingency $ 40,000 Totals $ $ 30,000 $ 420,000 $ $ CPA Amount $ $ $ $ $ DPW-Page 33 Printed Novembe�29, 2022 �. � ., ��,{ ... �mtlRmffmWwsm�ryriWMM�RM ,a,� �n M1I�%NMi^mNY1MmYMfkY%��.w� .��, vy� �� rv+ �,�YN �roMw� . �^ � � �p� m � ', �� N j°�F a nis*"� °. .. �� . ? �.%i�,�:. Y,f,Ae, � � , ' � �'my'u.� n ��m ��N ,��y.V�+" � —x.viv..�m, ,...a... � WN'Tn � °�� f ,m�� e ° �p��a �h�m�'f0� ... .. � 0 �li � o b y� u ywrrv^� r:.�, irr �r �i�� M�+�'"w'�'� � N 1!N e ; m�� f!�� N� I f ` "/ { n . � ..,a��,� �q'� A ��°�r +��"�', u r� ��!�� m ��r*,��i� �«�m ii�P� �„�.a.�� v� ��1"'h ✓ r. � i � W �� ,�� ' �I �l�y�� t,� 4��u�w, w rTy'��a �,N r" d�r� �� 0� .�u �,�,w � "-� �h��r. ,9�u r� �� Fmm I i��k� p°��o�� k V L°� ( a,N�"µv i a� � " ° F � �i�� u��" �� f � � '.. 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'� V �� y�nu V.v!��v: ��M �� G� � y� �""� 1 I t �""M,„J 4 � „„��Y i � � �� L�a �� { ��I ��'�� i�� ,�� r'I ��„�"�'��°" N� � � �� ,, � _ � �, ��.�� ^� F,,� p rm � ' v�r:.,,;��3a �dlrmV r�„W�"° .. ��IYw�Nfv�Mfi�3IM�mwY�m�IY�M' �iiiJll�U�� :�.ir�� , � �� .+ar. .�u� 1 e ..,, , ..� , � ,.. .. I, . � � ��M(N�vuY�VriXI g�i�',, I. "..rvwwy�yminni�vrvrvry.. De a rtment o Pu ic Wor s W ter n Sewer Enter rise F n s a a u Re u este B u et Fi Y r 2 24 sca ea u m itte � y� Davi Pi nson nea u t Di rector o Pu ic Wor s , e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2024 budget request for the Water Enterprise Fund is $13,835,980. This is an increase of$1,128,743 or 8.88% more than FY2023. Compensation is increasing $10,969 or 1.25% from FY2023, due to contractually obligated increases. The expense request of$577,500 is $44,000 or 8.25% more than FY2023. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $200,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2024 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by the final assessment in June 2023. For now, an increase of 10% has been projected. Indirect payments to the General Fund are preliminarily, shown with a 2.50% increase, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and Debt service numbers are preliminary as well. The Water Division maintains and repairs the water system which delivers water to Lexington homes and businesses. The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase of the water from the Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division. The Water Division has a three-block inclining rate structure to encourage water conservation. As a customer uses more water, the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. Division Goals: 1. Continue with the Hydrant Maintenance Program. 2. Continue working with the vendor implementing the Automatic Meter Reading System (AM R). 3. Implement a valve/hydrant maintenance and/or backflow/cross connection program. 4. Continue to evaluate water usage, to move towards conservation efforts. 3600-3700 - Water/Sewer Enterprise 1 FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Enterprise Funds Retained Earnings $0 $0 $0 $0 $0 % User Charges $10,594,289 $13,560,393 $12,399,237 $13,527,980 $1,128,743 9.10% Meter Charges $44,896 $75,844 $35,000 $35,000 $0 % Investment Income $17,931 $6,399 $8,000 $8,000 $0 % Fees & Charges $399,794 $265,633 $265,000 $265,000 $0 % , , . � , . . , . , . . . , . . . � � . . , � . • � , • i . .• , � , . • . i , . . . . , FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $834,114 $823,447 $875,670 $886,639 $10,969 1.25% Expenses $467,078 $462,428 $533,500 $577,500 $44,000 8.25% Cash Capital $200,000 $400,000 $600,000 $800,000 $200,000 33.33% Debt $965,096 $1,097,696 $1,224,746 $1,224,746 $0 % MWRA $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,347 10.00% O P E B $0 $2,761 $2,761 $2,761 $0 % I nd i rects $930,001 $918,245 $977,093 $1,001,520 $24,427 2.50% , . . , . . � , . . , . . . . , . . . � � . . , - � .. . , - - . - .• , � , . • . i , . - . . . , FY2021 FY2022 FY2023 FY2024 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3610 Water Operations $2,266,288 $2,383,571 $2,633,916 $2,688,885 $54,969 2.09% 3620 MWRA $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,347 10.00% Cash Capital $200,000 $400,000 $600,000 $800,000 $200,000 33.33% O P E B $0 $2,761 $2,761 $2,761 $0 % I nd i rects $930,001 $918,245 $977,093 $1,001,520 $24,427 2.50% � . . � . . � � . . � . . . . i • . � � � . • � � � �� • � •� � � � • � • � � � � • • � � FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $598,162 $643,422 $689,487 $698,035 $8,548 1.24% Prior Year Retro Payments $54,507 $0 $0 $0 $0 % Overti me $181,445 $180,025 $186,183 $188,604 $2,421 1.30% Personal Services $834,114 $823,44 7 $875,670 $886,639 $10,969 1.25% Contractual Services $247,112 $300,613 $279,800 $365,300 $85,500 30.56% Util ities $18,032 $25,920 $17,000 $17,000 $0 % Supplies $198,018 $135,895 $211,700 $170,200 $(41,500) (19.60)% Small Ca ital $3,916 $0 $25,000 $25,000 $0 % Expenses $467,078 $462,428 $533,500 $577,500 $44,000 8.25% Cash Capital $200,000 $400,000 $600,000 $800,000 $200,000 33.33% Debt $965,096 $1,097,696 $1,224,746 $1,224,746 $0 % MWRA $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,347 10.00% O P E B $0 $2,761 $2,761 $2,761 $0 % I nd i rects $930,001 $918,245 $977,093 $1,001,520 $24,427 2.50% . . . � � . �, . . , . . , , . . , . . . . , . - � .. . , - - . - .• , � , . • . i , . - . . . , 3600-3700 - Water/Sewer Enterprise 2 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� ;��ry '�� FY2024 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise FY2021 FY2022 FY2023 FY2024 Authorized/Appropriated Staffin� Budget Budget Budget Request Superintendent of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 Grader-Shovel Operator 1 1 1 1 Leadman/Cross Connector Inspector 2 2 2 2 Heavy Equipment Operator 4 4 4 4 Laborer-Meter Reader 1 1 1 1 De artmentAssistant 0.2 0.2 0.2 0.2 Total FTE 11.2 11.2 11.2 11.2 Tota I FT/PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 10 FT/3 PT 3600-3700 - Water/Sewer Enterprise 3 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3610 Water Operations Budget Description: The Water Operations Compensation budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of 10 Water Division employees. Water staff work with the Water/Sewer Abatement Board. The Water Division is requesting Compensation of$886,639 which is an increase of$10,969 or 1.25% from FY2023, due to the cost of contractually obligated step increases and cost of living adjustments. The Expense request of$577,500 reflects an increase of$44,000 or 8.25% from FY2023. The Software Maintenance increase ($68,000) reflects 54% of the cost of the new Advanced Metering Infrastructure system (the remaining 46% in the Sewer Enterprise budget). Please note that debt service is subject to change for FY2024 as the impact of the proposed FY2024 water capital budget is evaluated. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $598,162 $642,422 $681,787 $690,335 $8,548 1.25% 513000 Overtime $181,445 $180,025 $186,183 $188,604 $2,421 1.30% 514115 Prior Year Retro Payments $54,507 $0 $0 $0 $0 % 514100 Stipends $0 $1,000 $7,700 $7,700 $0 % Subtotal Compensation $834,114 $823,44 7 $875,670 $886,639 $10,969 1.25% 3600-3700 - Water/Sewer Enterprise 4 FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Services $180,330 $206,926 $160,000 $160,000 $0 % 538080 Printing & Forms $355 $376 $2,000 $2,000 $0 % 530000 Professional Services $28,075 $36,818 $45,000 $60,000 $15,000 33.33% 538110 Police Details $13,235 $21,916 $22,000 $22,000 $0 % 538010 Advertising $559 $1,722 $1,000 $1,000 $0 % 524030 Equip. Service & Repair $555 $2,168 $4,500 $4,500 $0 % 527020 Equipment Rental $0 $474 $500 $1,000 $500 100.00% 538060 Catering/Meals $940 $1,283 $800 $800 $0 % 538050 Drug &Alcohol Testing $2,490 $2,867 $6,000 $6,000 $0 % 542020 Postage & Mailing $15,014 $11,733 $18,000 $18,000 $0 % 530060 Prof Dev&Training $3,674 $6,131 $9,000 $10,000 $1,000 11.11% 530040 Sem./Workshops/Conf. $1,883 $8,199 $9,000 $10,000 $1,000 11.11% 534040 Software Maintenance $0 $0 $2,000 $70,000 $68,000 3400.00°/ 521000 Utilities $0 $473 $500 $500 $0 % 521010 Electricity $1,715 $2,200 $4,000 $4,000 $0 % 531000 Water/Sewer $12,588 $19,330 $8,000 $8,000 $0 % 534020 Telephone $1,625 $1,800 $2,000 $2,000 $0 % 534030 Mobile Devices $2,103 $2,118 $2,500 $2,500 $0 % 558000 Supplies $2,713 $7,896 $8,000 $8,000 $0 % 542000 Office Supplies $571 $1,176 $1,200 $1,200 $0 % 573000 Membership/Dues $890 $1,527 $2,500 $3,000 $500 20.00% 558010 Clothing&Safety Equipment $11,642 $8,708 $14,000 $14,000 $0 % Chemicals&Cleaning 545010 Supplies $0 $417 $1,000 $1,000 $0 % 553030 Motors/Pu m ps $1,311 $1,565 $2,000 $2,000 $0 % 553040 Pipes & Fittings $22,694 $39,845 $36,000 $36,000 $0 % 553060 Tools/Lu m ber/Hardwa re $9,795 $11,100 $10,000 $10,000 $0 % 553070 Paving Supplies&Materials $12,238 $20,696 $30,000 $30,000 $0 % 548020 Vehicle Parts &Supplies $8,881 $0 $10,000 $10,000 $0 % 585010 Hydrants & Meters $100,524 $32,374 $85,000 $40,000 $(45,000) (52.94)% 553080 Sand & G ravel $26,759 $10,592 $12,000 $15,000 $3,000 25.00% 585020 Small Equipment $2,879 $0 $5,000 $5,000 $0 % 585030 Veh icles $1,037 $0 $20,000 $20,000 $0 % Subtotal Expenses $467,075 $462,430 $533,500 $577,500 $44,000 8.25% 591000 Long-Term Debt Principal $865,002 $910,997 $987,382 $987,382 $0 % 591500 Long-Term Debt Interest $97,888 $185,165 $204,031 $204,031 $0 % 592510 Interest on Temp. Loans $2,207 $1,535 $33,333 $33,333 $0 % 595000 Repay Temp. Loans $0 $0 $0 $0 $0 % 593000 Issuance Costs $0 $0 $0 $0 $0 % Subtotal Debt $965,097 $1,097,697 $1,224,746 $1,224,746 $0 % Total 3610 Water Operations $2,266,286 $2,383,574 $2,633,916 $2,688,885 $54,969 2.09% 3600-3700 - Water/Sewer Enterprise 5 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3600 Water Enterprise Element: 3620 Water MWRA Budget Description: Lexington belongs to the Massachusetts Water Resources Authority (MWRA) from which it purchases almost two billion gallons of water each year. The Town provides this water to approximately 99.8% of Lexington residences and businesses. The FY2024 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2024 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2023. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 531010 MWRAAssessment $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,347 10.00% Subtotal MWRA $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,34 7 10.00% Total 3620 MWRA $8,006,399 $8,743,912 $8,493,467 $9,342,814 $849,347 10.00% 3600-3700 - Water/Sewer Enterprise 6 ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Mission: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water, by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. Budget Overview: The FY2024 budget request for the Sewer Enterprise Fund is $12,797,627. This is an overall increase of$998,969 or 8.47% more than FY2023. Compensation is increasing $16,452 or 4.11% from FY2023, due to contractually obligated increases. Expenses are increasing by $59,000 or 12.87% from FY2023. Cash capital was added to the operating budget, beginning in FY2021, and is scheduled to increase by $100,000 per year for a minimum of 10 years. This will result in reduced debt service costs over time, providing a better value to rate payers. A preliminary FY2024 MWRA assessment will be issued in February by the MWRA Board of Directors to be followed by final assessment in June 2023. Indirect payments to the General Fund are preliminarily shown as increasing by $13,560 or 2.50%, with final numbers pending the completion of an Indirect Cost Study by the Finance Department. OPEB and debt service numbers are also preliminary. The Sewer Division maintains the entire sewer system, which serves 99% of Town residences, and ensures the safe and proper discharge of the Town's wastewater. This system has operated as an enterprise fund since 1988, which means that sewer rates charged to customers are calculated to cover all operating, capital and indirect expenses of the Sewer Division. Customer sewer utilization is determined based on water usage over the same period. Division Goals: 1. Continue the pipe flushing program and root removal in all areas. 2. Work with the Water Enterprise Division on the ongoing Automatic Meter Reading System project. (AM R). 3. Continue to educate the public on the costs and problems created by Inflow & Infiltration. 3600-3700 - Water/Sewer Enterprise 7 FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $0 $0 $0 $0 $0 % Enterprise Funds Retained Earnings $0 $0 $0 $0 $0 % User Charges $9,885,948 $10,763,060 $11,436,658 $12,435,628 $998,970 8.73% Connection Fees $695 $773 $0 $0 $0 % Investment Income $14,259 $8,811 $8,000 $8,000 $0 % Fees &Charges $514,538 $388,599 $354,000 $354,000 $0 % � ' I I I ' � � � � • • � � • � � � • � ' • � 1 � i � � � r r • i • • � i • • i • • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Revised Request Increase Increase Compensation $315,205 $279,417 $399,848 $416,300 $16,452 4.11% Expenses $325,634 $329,323 $458,400 $517,400 $59,000 12.87% Cash Capital $100,000 $200,000 $300,000 $400,000 $100,000 33.33% Debt $1,243,337 $1,352,192 $1,595,417 $1,555,417 $(40,000) (2.51)% MWRA $7,922,359 $8,177,213 $8,499,573 $9,349,530 $849,957 10.00% OPEB $0 $3,004 $3,004 $3,004 $0 % Indirects $541,663 $514,111 $542,416 $555,976 $13,560 2.50% . , � � . �, � - - : • : �, � : . � �, • : . : �, � . �,• • : � .• : - � , FY2021 FY2022 FY2023 FY2024 Dollar Percent Program Summary Actual Actual Revised Request Increase Increase 3710 Sewer Enterprise $1,884,177 $1,960,933 $2,453,665 $2,489,117 $35,452 1.44% 3720 - MWRA $7,922,359 $8,177,213 $8,499,573 $9,349,530 $849,957 10.00% Cash Capital $100,000 $200,000 $300,000 $400,000 $100,000 33.33% OPEB $0 $3,004 $3,004 $3,004 $0 % I ndirects $541,663 $514,111 $542,416 $555,976 $13,560 2.50% � ' I I � • � i ' • i � • • i � � • • • � • • � � � • 1 1 � � • � • • i • • • i • i • • • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Actual Actual Revised Request Increase Increase Salaries &Wages $252,732 $241,222 $314,031 $329,367 $15,336 4.88% Prior Year Retro Payments $12,329 $0 $0 $0 $0 % Overtime $50,144 $38,195 $85,817 $86,933 $1,116 1.30% Personal Services $315,205 $279,417 $399,848 $416,300 $16,452 4.11% Contractual Services $131,011 $148,624 $207,400 $292,400 $85,000 40.98% Utilities $111,977 $149,329 $131,000 $132,000 $1,000 0.76% Supplies $81,788 $31,370 $105,900 $79,000 $(26,900) (25.40)% Small Ca ital $858 $0 $14,100 $14,000 $ 100 0.71 % Expenses $325,634 $329,323 $458,400 $517,400 $59,000 12.8 7% Cash Capital $100,000 $200,000 $300,000 $400,000 $100,000 33.33% Debt $1,243,337 $1,352,192 $1,595,417 $1,555,417 $(40,000) (2.51)% MWRA $7,922,359 $8,177,213 $8,499,573 $9,349,530 $849,957 10.00% OPEB $0 $3,004 $3,004 $3,004 $0 % I ndirects $541,663 $514,111 $542,416 $555,976 $13,560 2.50% i � � • � • � • i � • • � • ' • • • • • • � � • • � � � � � • • � � • • � � • • � i • i � • • � 3600-3700 - Water/Sewer Enterprise 8 ��-�� ,,�„"�,,�� ,: �+ , � �� ■ , ��, Town of Lex�n to n � � � � � �� w�: m�� '� � � � � �� -. � �� ,� ��;�� ,� FY2024 Budget Development !/ ��N�� , ��`��i�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise FY2021 FY2022 FY2023 FY2024 Authorized/Appropriated Staffin� Budget Budget Budget Request Supt. of Water & Sewer 0.5 0.5 0.5 0.5 Utility Billing Manager 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 Heavy Equipment Operator 2 2 2 2 DepartmentAssistant 0.2 0.2 0.2 0.2 Seasonal Assistant 0.4 0.4 0.4 0.4 Seasonal Laborer 0.3 0.3 0.3 0.3 Total FTE 4.9 4.9 4.9 4.9 Total FT/PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3 FT/5 PT 3600-3700 - Water/Sewer Enterprise 9 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3710 Sewer Operations Budget Description: The Sewer Operations budget funds one-half of the salaries for the Superintendent and Utility Billing Manager, and one-fifth of a DPW clerk's salary, along with the wages of three Sewer division employees and two seasonal employees. Sewer staff work with the Water/Sewer Abatement Board. The Sewer division is requesting Compensation of$416,300 which is an increase of$16,452 or 4.11% from FY2023, due to the cost of contractually obligated step increases and cost of living adjustments. The expense request of$517,400 is $59,000 or 12.87% more than FY2023, primarily due the cost of the new Advanced Metering Infrastructure system. Please note that debt service is subject to change for FY2024 as the impact of the proposed FY2024 sewer capital budget is evaluated. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 511000 Regular Wages $251,532 $241,222 $285,992 $300,575 $14,583 5.10% 513000 Overtime $50,144 $38,195 $85,817 $86,933 $1,116 1.30% 514115 Prior Year Retro Payments $12,329 $0 $0 $0 $0 % 511010 Part-Time Wages $0 $0 $18,545 $19,298 $753 4.06% 512000 Seasonal Part-Time $0 $0 $7,794 $7,794 $0 % 514100 Sti ends $1,200 $0 $1,700 $1,700 $0 % Subtotal Compensation $315,205 $279,417 $399,848 $416,300 $16,452 4.11% 3600-3700 - Water/Sewer Enterprise 10 FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 520000 Contract Services $37,414 $21,740 $35,000 $35,000 $0 % 538080 Printing & Forms $79 $663 $3,000 $3,000 $0 % 530000 Professional Services $31,780 $34,259 $45,000 $45,000 $0 % 538110 Police Details $4,502 $400 $2,000 $2,000 $0 % 538010 Advertising $176 $364 $400 $400 $0 % 524020 Facility Service & Repair $38,722 $71,221 $95,000 $120,000 $25,000 26.32% 524030 Eq u i p. Service & Repa i r $2,630 $2,560 $3,000 $3,000 $0 % 527020 Equipment Rental $0 $0 $500 $500 $0 % 538060 Catering/Meals $307 $727 $500 $500 $0 % 538050 Drug &Alcohol Testing $1,475 $1,046 $1,000 $2,000 $1,000 100.00% 542020 Postage & Mailing $12,000 $10,888 $13,000 $13,000 $0 % 530060 Prof Dev&Training $456 $3,652 $3,500 $4,000 $500 14.29% 530040 Sem./Workshops/Conf. $1,471 $1,103 $3,500 $4,000 $500 14.29% 534040 Software Maintenance $0 $0 $2,000 $60,000 $58,000 2900.00% 521000 Uti I ities $2,830 $1,810 $3,000 $3,000 $0 % 521010 Electricity $99,393 $137,500 $120,000 $120,000 $0 % 531000 Water/Sewer $7,453 $7,260 $5,000 $6,000 $1,000 20.00% 534020 Telephone $1,645 $1,800 $2,000 $2,000 $0 % 534030 Mobile Devices $657 $960 $1,000 $1,000 $0 % 558000 Su ppl ies $2,920 $3,984 $5,000 $5,000 $0 % 542000 Office Supplies $334 $313 $500 $500 $0 % 573000 Membership/Dues $706 $180 $900 $1,000 $100 11.11% 558010 Clothing&Safety Equipment $3,407 $3,729 $4,500 $4,500 $0 % Chemicals&Cleaning 545010 Su ppl ies $10,020 $281 $11,000 $11,000 $0 % 553030 Motors/Pu m ps $323 $2,000 $3,000 $3,000 $0 % 553040 Pi pes& F itti ngs $12,080 $5,764 $6,000 $6,000 $0 % 553060 Tools/Lumber/Hardware $4,584 $4,560 $5,000 $5,000 $0 % Paving Supplies & 553070 Materials $7,549 $5,000 $5,000 $5,000 $0 % 548020 Vehicle Parts &Supplies $5,231 $258 $8,000 $8,000 $0 % 585010 Hydrants& Meters $25,500 $300 $55,000 $25,000 $(30,000) (54.55)% 553080 Sand & Gravel $9,133 $5,000 $2,000 $5,000 $3,000 150.00% 585020 Small Equipment $0 $0 $500 $500 $0 % 542040 Office Equipment $43 $0 $600 $500 $(100) (16.67)% 585030 Ve h i cl es $815 $0 $13,000 $13,000 $0 % Subtotal Expenses �325,635 �329,322 �458,400 �517,400 $59,000 12.87% 591000 Long-Term Debt Principal $1,017,243 $1,121,395 $1,309,621 $1,269,621 $(40,000) (3.05)% 591500 Long-Term Debt I nterest $218,370 $228,994 $195,436 $195,436 $0 % 592510 Interest on Temp. Loans $7,724 $1,803 $90,360 $90,360 $0 % 595000 Repay Temp. Loans $0 $0 $0 $0 % 593000 Issuance Costs $0 $0 $0 $0 $0 -% Subtotal Debt $1,243,337 $1,352,192 $1,595,417 $1,555,417 $(40,000) (2.51)% Total 3710 Sewer Enterprise $1,884,177 $1,960,931 $2,453,665 $2,489,117 $35,452 1.44% 3600-3700 - Water/Sewer Enterprise 11 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 3000 Public Works Subprogram: 3700 Sewer Enterprise Element: 3720 Sewer MWRA Budget Description: The Town of Lexington pays the Massachusetts Water Resource Authority (MWRA) to treat and dispose of the Town's sewage. The FY2024 MWRA assessment is shown as a 10% 'placeholder' at this time. The preliminary FY2024 assessment will be known in February, with the final assessment being approved by the MWRA Board of Directors in June 2023. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Revised Request Increase Increase 531010 MWRAAssessment $7,922,359 $8,177,213 $8,499,573 $9,349,530 849,957 10.00% Subtotal Expenses $7,922,359 $8,177,213 $8,499,573 $9,349,530 $849,957 10.00% Total 3720 MWRA $7,922,359 $8,177,213 $8,499,573 $9,349,530 $849,957 10.00% 3600-3700 - Water/Sewer Enterprise 12 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Proposed Budget - Select Board Office Presentation PRESENTER: ITEM NUMBER: Kim Katzenback, Executive C lerk/S elec t B o ard O ffic e Manager I.4 S UMMARY: No vote is �equested fo�this agenda item. R eview p reliminary F Y2024 o p erating b ud get fo r the S elec t B o ard O ffic e. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2022 3:45pm ATTACHMENTS: Description Type � ��'��.nb��ar��.��.�� :r�,��:��.��:��.�a'�.�,��,�:��c��c�b��c.�.��;�� fm �� n.,,_,,, �. ,�. ., ��ui ... �mfrtfmffmf��sm�ryWwMM�q� "'w ,.�., �y, �n M1I�%NMi^mNY1MmYMfkY%I"ryYq� .�,� rv�� M� I�� ' x"0 W�ry m W" ..,.� ��I�'"� m v ' �� 1� �r� F �� ' o �N n�"� N��5+-� � ., , �� n W"� "N ��pyre .. —x.viv..�m, ........ � W N'Tn � d� f ,.�� n �e ° �p��a �h�m�'f0� ... .. � 0 �li ur� o b ,�' .. rr�✓ .. �� i. /ry o �eW�re'. 'i..�n.. v� �� N 1�N e �� f!�� . ��l^M �� F ` �"� �� Au �"�r V "'�"�, "',v aw�. �. 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Ki m Katzen ac ice Ma na er , e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Mission: The Select Board is a representative policy making body. It is the mission of the Board to work together in a collegial way that is respectful of the full range of views, not only of the Board itself, but the entire community. The Board is committed to ensuring that all of those views are fairly heard, presented in a way that is open and honest and in a way that brings together a wider group of people to move forward together for the good of the community. Budget Overview: The Select Board's operating budget, inclusive of the Select Board's Office, the Legal budget, Town Report and the PEG Special Revenue Fund, is increasing by $17,613, or 1.36%. Compensation is increasing $8,386 or 5.78% to capture step increases, and expenses are decreasing $9,227 or 0.80%, which is due to increases in the Audit and PEG budgets. The Select Board is the executive policy setting branch of Town government, as established by the Selectmen-Town ManagerAct. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The Select Board members are responsible for the general direction and management of the property and affairs of Town government, and appoint the Town Manager who is responsible for the daily operations of the Town. An Executive Clerk/Office Manager is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. The Executive Clerk/Office Manager is assisted by one full-time DepartmentAssistant, and a part-time Recording Secretary. The Select Board's staff provide support to the Board and serve as a liaison between the public and the Board. The Select Board's OfFice notifies Lexington residents of all elections through the warrant and prepares the warrant for the Annual and Special Town meetings. They also receive all contributions to the Select Board Gift Accounts, the Fund for Lexington, PTA Scholarships, Lexington Education Foundation, and all Trustees of Public Trust Funds. Staff manage the licensing and permitting process for the Board (the licensing authority). These licenses include alcoholic beverage, auctioneer, common victualler, entertainment, gasoline storage, innkeeper, lodging house, theater, Class I, II and III for the sale of used cars, vehicles for hire such as common carrier, limousine and taxi cab, and coin-operated game machines. The stafF inaintain approximately 320 Select Board appointments to more than 50 committees. 8100 - Select Board 1 Program Improvement Requests Comp. Expenses Benefits Total LexMedia Supplemental Funding $ $ 100,000 $ $ 100,000 Tc�tal �100 by F��qu�st � - � 100,OOU $ - $ 10�,0(�� Budget Summary FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $541,332 $479,960 $608,342 $716,857 $108,515 17.84% Transfers from Enterprise Funds to General Fund (Indirects) $1,071 $664 $1,171 $1,218 $47 4.01% PEG Access Special Revenue Fund $596,269 $603,727 $610,789 $517,840 $(92,949) (15.22)% Fees Licenses & Permits $74,525 $82,329 $78,500 $80,500 $2,000 2.55% � � . � . . � � � � , i �� : �. • � � � • • �• � � � • • � � • � r • • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $128,668 $136,988 $145,163 $153,549 $8,386 5.78% Expenses $1,084,528 $1,029,691 $1,153,639 $1,162,866 $9,227 0.80% , . � . � . � . . . � � � • . . 11 . •. • � • � • • . � • • 1 � • � � • • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8110 Select Board's Office $205,805 $218,613 $280,001 $289,887 $9,886 3.53% Total 8120 Legal $399,245 $327,582 $395,000 $395,000 $0 % Total 8130 Town Report $10,445 $11,653 $13,688 $13,688 $0 % Total 8140 PEG Access $597,702 $608,831 $610,113 $617,840 $7,727 1.27% . _ � . � . � . . . � � � � . . 11 . �. • � � • • . � • • 1 � • � � • • � FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $128,668 $136,988 $145,163 $153,549 $8,386 5.78% Overtime $0 $0 $0 $0 $0 % Personal Services $128,668 $136,988 $145,163 $153,549 $8,386 5.78% Contractual Services $1,069,616 $1,013,549 $1,133,126 $1,142,353 $9,227 0.81% Utilities $0 $0 $0 $0 $0 % Supplies $14,913 $16,142 $20,513 $20,513 $0 % Small Capital $0 $0 $0 $0 $0 % Expenses �1,084,529 �1,029,691 �1,153,639 $1,162,866 $9,227 0.80% . . � . � . � . . . � � � � . . 11 . •. • � � • • . � • • 1 � • � � • • � 8100 - Select Board 2 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� ;��ry '�� FY2024 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board FY2021 FY2022 FY2023 FY2024 Authorized/Appropriated Staffin� Budget Budget Budget Request Office Manager/Executive Clerk 1 1 1 1 DepartmentAssistant 1 1 1 1 Recording Secretary 0.25 0.25 0.25 0.25 Total FTE 2.25 2.25 2.25 2.25 Tota I FT/PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 2 FT/1 PT 8100 - Select Board 3 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8110 Select Board's Office Budget Description: The Select Board's budget is increasing $9,886, or 3.53%. Wage increases include in-lieu-of-step increases for Select Board's office staff, and ensuring sufficient coverage for meetings. Expenses include yearly memberships in MMA and MAPC. Expense increases capture quoted increases in the cost of the annual single audit. The Select Board is the executive policy-setting branch of Town government, as established by the Selectmen-Town ManagerAct. The Board consists of five members, each elected for staggered three-year terms, who serve without salary or financial compensation. The Select Board members are responsible for the general direction and management of the property and affairs of Town government, and are the employer of the Town Manager. The Office Manager/Executive Clerk is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. The Select Board's staff provide support to the Board and serve as liaison between the public and the Board. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $124,643 $130,268 $133,163 $141,549 $8,386 6.30% 511010 Part-Ti me Wa es $4,025 $6,720 $12,000 $12,000 $0 % Subtotal Compensation $128,668 $136,988 $145,163 $153,549 $8,386 5.78% 520000 Contract Services $3,010 $8 $24,825 $24,825 $0 % 530000 Goal Setti ng $0 $8,650 $20,000 $20,000 $0 % 538080 Pri nti ng & Forms $0 $0 $1,000 $1,000 $0 % 538010 Advertising $702 $719 $1,000 $1,000 $0 % 538060 Cateri ng/Meals $0 $191 $1,000 $1,000 $0 % 527030 Lease Agreements $1,445 $1,916 $2,500 $2,500 $0 % 542020 Postage & Mailing $67 $0 $500 $500 $0 % 530060 Prof Dev&Training $0 $0 $1,500 $1,500 $0 % 530040 Sem./Workshops/Conf. $500 $0 $1,500 $1,500 $0 % 530050 Au d it $56,500 $54,000 $60,500 $62,000 $1,500 2.48% 558000 S u ppl ies $12 $25 $1,500 $1,500 $0 % 542000 Office Supplies $580 $948 $2,000 $2,000 $0 % 573000 Membership/Dues $14,321 $15,170 $17,013 $17,013 $0 % Subtotal Expenses $77,137 �81,627 �134,838 $136,338 $1,500 1.11% Total 8110 Select Board's Office $205,805 $218,615 $280,001 $289,887 $9,886 3.53% 8100 - Select Board 4 �� „,_�.m.�/ f��°� �� r��,,,r ,_ �`�,�, ■ �� own o ex�n o n � rm. � � �, �� . r �.µ � � a�� Mw: �. ��,�'� � �� ' FY2024 Bud et Develo ment �� g p ,; �,�� '� ��"�'��,'% Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8120 Legal Budget Description: The Select Board annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The Town is currently represented by the law firm ofAnderson & Kreiger. The current appointment is for one year, through March 31, 2023. The Town uses legal counsel to handle a variety of matters. Town Counsel prepares and reviews certain contracts and other legal documents. Town Counsel also reviews articles for Town Meeting Warrants and attends the Town Meeting and meetings of the Select Board when necessary. Town Counsel regularly reports on the status of all litigation afFecting the Town to the Select Board and to the citizens annually in the Town Report. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 520000 Contract Services $0 $0 $0 $0 % 530000 Professional Services $0 $0 $0 $0 % 530030 Le al Services $399,245 $327,582 $395,000 $395,000 % Subtotal Expenses $399,245 $327,582 $395,000 $395,000 $0 % Total 8120 Legal $399,245 $327,582 $395,000 $395,000 $0 % 8100 - Select Board 5 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8130 Town Report Budget Description: The Town's Annual Report provides information on the activities of Town departments, boards and committees, and provides financial information on the Town. Publication of the Town Report is required by State law and the Town's bylaws. The Town Report Committee is a volunteer committee appointed by the Select Board. It produces the Report with the help of the departments, boards and committees. The Committee gathers information, edits drafts, proofreads final copies, and works with a professional designer to prepare the document for printing. The Town Report is distributed annually in March. 1,000 copies are distributed at Town Meeting and are also available, free of charge, at the Town Office Building, Cary Library, and the Community Center. The Town Report is also posted on the town's website. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wa es $0 $0 $0 $0 $0 % Subtotal Compensation $D $0 $0 $0 $0 % 520000 Contract Services $7,500 $7,500 $7,688 $8,000 312 4.06% 538080 Printin & Forms $2,945 $4,153 $6,000 $5,688 312 5.20 % Subtotal Expenses $10,445 $11,653 $13,688 $13,688 $0 % Total 8130 Town Report $10,445 $11,653 $13,688 $13,688 $0 % 8100 - Select Board 6 �� „,_�.m.�/ f��°� �� r��,,,r ,_ �`�,�, ■ �� own o ex�n o n � rm. � � �, �� . r �.µ � � a�� Mw: �. ��,�'� � �� ' FY2024 Bud et Develo ment �� g p ,; �,�� '� ��"�'��,'% Departmental Budget Requests Program: 8000 General Government Subprogram: 8100 Select Board Element: 8140 PEG Access Budget Description: The Town contracts with LexMedia to broadcast local events and public meetings, as well as provide local shows and content. Funding is provided from the Public, Education and Government (PEG)Access Special Revenue Fund, which is funded from cable franchise fees. A projection for the current and projected fund balances is noted in the table below. Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511010 Part-Time Wa es $0 $0 $0 $0 $0 % Subtotal Compensation $D $0 $0 $0 $0 % 520000 Contract Services $597,702 $608,831 $610,113 $617,840 $7,727 1.27% 538080 Printin & Forms $0 $0 $0 $0 $0 % Subtotal Expenses $597,702 �608,831 �610,113 $617,840 $7,727 1.27% Total 8140 PEG Access $597,702 $608,831 $610,113 $617,840 $7,727 1.27% Public, Education and Government (PEG) Access Special Revenue Fund Balance FY2020 FY2021 FY2022 FY2023 FY2024 Actuals Actuals Actuals Budget Request Beginning Balance $ 1,303,316 $ 1,298,179 $ 1,255,862 $ 1,171,575 $ 1,079,000 Reven ues $ 617,990 $ 578,394 $ 597,691 $ 545,000 $ 545,000 Transfers for- LexMedia $ 614,476 $ 595,151 $ 602,500 $ 610,113 $ 617,840 DPF AV Specialist $ 19,466 $ 20,310 $ 21,212 $ 22,285 $ 23,792 Benefits $ 4,976 $ 5,250 $ 5,575 $ 5,178 $ 4,991 SMR Upgrade $ (15,791) Total Transfers $ 623,127 $ 620,711 $ 629,287 $ 637,576 $ 646,623 Ending Balance $ 1,298,179 $ 1,255,862 $ 1,224,266 $ 1,079,000 $ 977,377 8100 - Select Board 7 FY2024 Pro ram Improvement Request # 1 of 1 g Department: Select Board Element: 8110 - Select Board Office PIR Title: LexMedia Supplemental Funding Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses $ $ 100,000 $ 100,000 $ $ Total Expenses $ $ 100,000 $ 100,000 Purpose/Description of Request: PEG revenues continue to decline and do not cover all the expenses needed to support local access cable TV. In FY2024, we would begin supplemental funding so as not to draw down the PEG Account too rapidly. The Communications Advisory Committee (CAC) will continue to monitor actual revenue and expenses and update projections and the annual supplemental funding request as needed. Service Implication: Without supplemental funding the Town will have no choice but to draw-down the existing PEG Account balance, leaving little or no funding for the coming years. In addition, this funding will guard the account against a sudden precipitous fall-off of revenue that would stem from a service provider terminating or declining to renew their Cable Television license. 8100 - Select Board 8 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: FY2024 Proposed Budget - Finance Department Presentation PRESENTER: ITEM NUMBER: C arolyn Ko sno ff,As sistant Town Manager for Finance I.5 S UMMARY: No vote is �equested fo�this agenda item. R eview p reliminary F Y2024 b udget fo r the F inanc e D ep artment. SUGGESTED MOTION: FOLLOW-UP: DATE AND APPROXIMATE TIME ON AGENDA: 12/1/2022 4:15pm ATTACHMENTS: Description Type � ��'��.nb��ar��.��.�� -4'��n��fmc,��.�.��:n��.�m��:�a` ,,,,��,��c��.�.�.�� fm �. � ., ��,{ ... �mtlRmffmWwsm�ryriWMM�RM ,a,� �n M1I�%NMi^mNY1MmYMfkY%��.w� .��, vy� �� rv+ �,�YN �roMw� . �^ � � �p� m � ', �� N j°�F a nis*"� °. .. �� . ? �.%i�,�:. Y,f,Ae, � � , ' � �'my'u.� n ��m ��N ,��y.V�+" � —x.viv..�m, ,...a... � WN'Tn � °�� f ,m�� e ° �p��a �h�m�'f0� ... .. � 0 �li � o b y� u ywrrv^� r:.�, irr �r �i�� M�+�'"w'�'� � N 1!N e ; m�� f!�� N� I f ` "/ { n . � ..,a��,� �q'� A ��°�r +��"�', u r� ��!�� m ��r*,��i� �«�m ii�P� �„�.a.�� v� ��1"'h ✓ r. � i � W �� ,�� ' �I �l�y�� t,� 4��u�w, w rTy'��a �,N r" d�r� �� 0� .�u �,�,w � "-� �h��r. ,9�u r� �� Fmm I i��k� p°��o�� k V L°� ( a,N�"µv i a� � " ° F � �i�� u��" �� f � � '.. 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'� V �� y�nu V.v!��v: ��M �� G� � y� �""� 1 I t �""M,„J 4 � „„��Y i � � �� L�a �� { ��I ��'�� i�� ,�� r'I ��„�"�'��°" N� � � �� ,, � _ � �, ��.�� ^� F,,� p rm � ' v�r:.,,;��3a �dlrmV r�„W�"° .. ��IYw�Nfv�Mfi�3IM�mwY�m�IY�M' �iiiJll�U�� :�.ir�� , � �� .+ar. .�u� 1 e ..,, , ..� , � ,.. .. I, . � � ��M(N�vuY�VriXI g�i�',, I. "..rvwwy�yminni�vrvrvry.. Fi na nce De a rtment Re u este B u et Fi Y r 2 24 sca ea S m itte � u y. a ro n Kosno Assista nt Town Ma na er or y , Fi na nce e ect B r Present ti n oa a o D m r 1 2 22 ece e , ��".��' �,��<. ��'"°� ,� `"�"``� ; �:�� ,� _, � ■ �� a� r� ��`� Town of Lex�n ton �� W g � �� a�..�a�� '� � �� FY2024 Bud et Develo ment �� r�� ,�; 9' p �� ,,�,�� .��r��`��`A'% ��.._.... Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Mission: It is the mission of the Finance Department to (1) maintain current and accurate data about all financial activities of the Town to facilitate the evaluation of the Town's financial condition at any point in time; (2) to ensure that the delivery of town services is done in compliance with Massachusetts General Laws that govern municipal finance; (3) to provide timely and accurate financial information to managers of town services to facilitate the evaluation of the cost efFectiveness and efficiency of town programs; (4) to provide timely and accurate financial information to Town boards and committees to facilitate policy deliberation and formulation; and (5) to safeguard the financial assets of the Town. Budget Overview: The requested FY2024 Finance Department budget reflects a $74,725 or 3.63% increase from the FY2023 budget. This includes a $81,535 or 5.26% increase in compensation, which reflects contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Finance expenses are mostly level-funded compared to prior year, though some departmental line items have shifted to align with staff initiatives or actual trends. The Finance Department is comprised of the following divisions: the Comptroller's Office, the Treasurer/Collector's Office and the Assessor's Office. The Comptroller's OfFice is responsible for maintaining the Town's general ledger (accounting), accounts payable, payroll, and centralized purchasing. The Comptroller's budget is also inclusive of funding for the Assistant Town Manager for Finance who oversees the financial operations of the Town, and the Budget Officer, who in concert with the Assistant Town Manager and the Town Manager develops and monitors the annual capital and operating budgets. The Treasurer/Collector's Office has three primary responsibilities: the collection and deposit of all Town taxes, fees and charges including property taxes, motor vehicle excise, utility billing and other local receipts (permit and license fees, fines, etc.); the management and investment of all revenues collected; and the issuance and servicing of debt. The primary function of the Assessor's Office is the development of assessed values used in determining the amount of property tax levied on real and personal property. 8400 - Finance 1 Department Initiatives: The Department is taking advantage of the new Munis Chart of Accounts that was designed and implemented in FY2020 to improve departmental and statutory reporting, workflow and internal controls. In FY2022 the Comptroller's office, with assistance from the IT department, launched Tyler Content Manager (TCM), the document management and archiving module in Munis. First, TCM integrated with the Employee Self Service (ESS) module in Munis, and employees now have access to view and download copies of earnings advice, personal accruals, W-2s and other tax related forms. TCM has also allowed for a paperless purchasing workflow including electronic approval and signatures for purchase orders and contract documents. Lastly, TCM allows for storage and archiving of invoices and other supporting accounts payable documents. In FY2022 the Comptroller's OfFice completed multiple rounds of reporting and close-out paperwork for Federal grant funding associated with the COVID-19 pandemic. This included multiple projects with the Federal Emergency ManagementAgency (FEMA) and the Commonwealth of Massachusetts for the Coronavirus Aid, Relief, and Economic Security (CARES)Act. The Finance department continues to manage the accounting and reporting for the Federal American Rescue Plan Act (ARPA) funds. In FY2022 the Treasurer's ofFice opened an online donation portal on the Town's website. Residents and visitors may use the portal to make a donation to any of the Town's Trusts or giving campaigns using electronic check or credit card. In 2022 the Assessor's ofFice partnered with IT and the building department to create automated notifications on new construction permits and certificates of occupancy. The Assessor's now receive an automated notification of these events in order to fully capture new growth in a timely manner. The Assessor's office has also realized prior year goals by implementing electronic storage of property record cards and resolving outstanding commercial abatements. Additional Finance department initiatives for Fiscal Years 2023 and 2024 are outlined below: 1. In Spring of 2023 we expect to complete a full upgrade from the existing desktop client version of Munis (v11.3 sunsets in Fall of 2023) to the modern cloud-based version (v.2021). 2. Implement additional functionality in Munis ESS, including supporting the HR department with automated benefits enrollment and Employee Action Forms to and move the department closer to paperless processing. 3. Support the Town Manager in accounting and reporting of American Rescue Plan Act (ARPA) funds. The Town of Lexington has been granted $9.9 million to be used for pandemic relief and economic recovery that will be available for spending until 12/31/2026. 4. Implement electronic Accounts Payable as requested by vendors to decrease the overall number of printed and mailed checks, and further utilize TCM and miscellaneous receivables for supplemental tax billing, PILOTS and TDM payments. 5. Finance is recommending implementing a new Munis module for online payments and electronic cashiering. This initiative will improve the online payment experience for residents, allow for electronic payments at the counter for the Treasurer and Town Clerk. 8400 - Finance 2 Program Improvement Requests Division Comp. Expenses Benefits Total Tyler ERP/Cashiering Module Comptroller $ $ 133,408 $ $ 133,408 Total �40� by F�eque�t $ - � 13�,4p� $ - � 1��,4�� FY2021 FY2022 FY2023 FY2024 Dollar Percent Funding Sources Actual Actual Estimate Projected Increase Increase Tax Levy $1,555,492 $1,734,265 $1,847,725 $1,916,655 $68,930 3.73% Enterprise Funds (Indirects) $166,750 $149,914 $178,426 $181,221 $2,795 1.57% Fees&Charges Charges for Services $42,645 $35,609 $32,000 $35,000 $3,000 9.38% . � . . � . . . . � . � . � i • . •� � � . � •� • . � • . � � • � • � � � • , FY2021 FY2022 FY2023 FY2024 Dollar Percent Appropriation Summary Actual Actual Appropriation Request Increase Increase Compensation $1,393,047 $1,487,307 $1,549,316 $1,630,851 $81,535 5.26% Expenses $371,841 $432,482 $508,835 $502,025 $(6,810) (1.34)% •- � � , , . . . , . . . . , � . , . , , , • . . . � . . . . � . � . � . . � . , FY2021 FY2022 FY2023 FY2024 Dollar Percent Program Summary Actual Actual Appropriation Request Increase Increase Total 8410 Comptroller $630,442 $708,641 $807,386 $822,497 $15,111 1.87% Total 8420 Treasurer/Collector $433,903 $452,707 $465,201 $488,904 $23,703 5.10% Total 8430 Assessing $700,543 $758,440 $785,564 $821,475 $35,911 4.57% . � . . . � . . . . � . � . � � • . •� � � . ' � •� � • • � � � � � • � • � � � • i FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Code Summary Actual Actual Appropriation Request Increase Increase Salaries &Wages $1,393,252 $1,487,307 $1,549,316 $1,630,851 $81,535 5.26% Overtime $ 205 $0 $0 $0 $0 % Personal Services $1,393,047 $1,487,307 $1,549,316 $1,630,851 $81,535 5.26% Contractual Services $349,997 $396,651 $463,745 $452,265 $(11,480) (2.48)% Utilities $(1,980) $498 $2,750 $2,910 $160 5.82% Supplies $23,823 $35,333 $42,340 $46,850 $4,510 10.65% Small Ca ital $0 $0 $0 $0 $0 % Expenses $371,840 $432,482 $508,835 $502,025 $(6,810) (1.34)% •� ' ' i � • • i � � • � i ' • i • i � 1 � • • • � • • • � � � • � • • � • � 8400 - Finance 3 � �� ° ��__��` ��, ��,"�,,�°"" ,� �� ` �``��,, ■ ,� � c 4,�, Town of Lex�n to n � Pw � �� g � �; m�r� � �� J �� ;��ry '�� FY2024 Bud et Develo ment � � ;j, 9' p ��N�� ` ��rvs��- � Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance FY2021 FY2022 FY2023 FY2024 Element 841 D: Comptroller Budget Budget Budget Request Asst. Town Manager for 1 1 1 1 Finance/Comptroller Town Accountant 1 1 1 1 Staff Accountant 1 1 1 1 Procurement OfFicer 0.91 0.91 0.91 0.91 Financial Clerk 1 1 1 1 Payroll Manager* 1 1 1 Budget Officer 1 1 1 1 Administrative Assistant 0.4 0.4 0.4 0.4 Subtotal FTE 6.31 7.31 7.31 7.31 S u btota I FT/PT 5 FT/2 PT 6 FT/2 PT 6 FT/2 PT 6 FT/2 PT Element 8420: Treasurer/Collector Treasurer/Collector 1 1 1 1 Assistant Tax Collector 1 1 1 1 Treasury Assistant 1 1 1 1 Account Clerk 1 1 1 1 Municipal Clerk 0.46 0.46 0.46 0.46 Subtotal FTE 4.46 4.46 4.46 4.46 S u btota I FT/PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT 4 FT/1 PT Element 8430:Assessor Director of Assessing 1 1 1 1 Residential Field Manager 1 1 1 1 Residential Analyst/I nspector 2 2 2 2 Office Manager 1 1 1 1 Municipal Clerk 1 1 1 1 Subtotal FTE 6 6 6 6 S u btota I FT/PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT 6 FT/0 PT Total FTE 16.77 17.77 17.77 17.77 Tota I FT/PT 15 FT/3 PT 16 FT/3 PT 16 FT/3 PT 16 FT/3 PT *In FY2022, a payroll manager was added via a a program improvement. 8400 - Finance 4 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8410 Comptroller Budget Description: The Comptroller's Office, through the Town Accountant, is responsible for maintaining the Town's financial records in accordance with generally accepted accounting principles, running the payroll system, preparing and submitting numerous state and federal reports, and processing accounts payable warrants. The Office, working with the Town Manager, is also responsible for the preparation of annual operating and capital budgets. Other duties include the centralized procurement of goods and services in compliance with the requirements of Massachusetts General Laws. FY2024 Requests: The requested FY2024 budget is a level-service budget which is increasing by $15,111, or 1.87%. Compensation is increasing by $22,611 or 3.37%, and is due to contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the SalaryAdjustment account within the Town Manager's budget. Expenses for FY2024 are decreasing (5.46)% compared to FY2023. 8400 - Finance 5 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $567,259 $624,724 $659,648 $682,759 $23,111 3.50% 513000 Overtime $(205) $0 $0 $0 $0 % 514090 Longevity $109 $435 $3,000 $2,500 $(500) (16.67)% 511010 Part-Time Wa es $0 $0 $7,488 $7,488 $0 % Subtotal Compensation $567,163 $625,159 $670,136 $692,747 $22,611 3.37% 520000 Contract Services $1,444 $10,286 $2,400 $2,400 $0 % 538080 Printing & Forms $6,134 $4,323 $7,000 $7,000 $0 % 530000 Professional Services $10,235 $11,413 $40,000 $40,000 $0 % 538010 Advertising $0 $745 $500 $500 $0 % 538060 Catering/Meals $0 $1,649 $500 $500 $0 % 527030 Lease Ag reements $8,988 $9,175 $12,000 $12,000 $0 % 572000 Mileage $0 $0 $800 $800 $0 % 542020 Postage & Mailing $37,273 $39,907 $50,000 $42,500 $(7,500) (15.00)% 530060 Prof Dev&Training $2,506 $1,416 $4,600 $4,600 $0 % 571000 Travel $0 $0 $1,200 $1,200 $0 % 530040 Sem./Workshops/Conf. $0 $0 $2,000 $2,000 $0 % 534030 Mobile Devices $(3,430) $(1,698) $750 $750 $0 % 542000 Office Supplies $0 $5,632 $14,000 $14,000 $0 % 573000 Membershi /Dues $130 $635 $1,500 $1,500 $0 % Subtotal Expenses $63,280 $83,483 $137,250 $129,750 $(7,500) (5.46)% Total 8410 Comptroller $630,443 $708,642 $807,386 $822,497 $15,111 1.87% 8400 - Finance 6 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8420 Treasurer/Collector Budget Description: The Treasurer/Collector's Office has responsibility for the timely collection and deposit of all town revenues, and the investment of all funds to maximize return on investment while balancing returns against the requirements of liquidity and safety. In addition, the Treasurer/Collector's OfFice is responsible for the issuance of all debt authorized to finance capital projects. In response to a Select Board initiative, the Treasurer's and Assessor's ofFices implemented Supplemental Billing for property enhancements that occur during the fiscal year. In FY2022, a total of$192,121 was collected from Supplemental Billing. FY2024 Requests: The requested FY2024 budget reflects a $23,703 or 5.10% increase from FY2023. Compensation is increasing by $18,703 or 5.20% due to contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses increase by $5,000 or 4.73% compared to FY2023. The contract services line continues to include $5,000 for legal expenses to continue the foreclosure process on delinquent accounts. 8400 - Finance 7 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $319,685 $324,576 $331,867 $348,755 $16,888 5.09% 514090 Longevity $606 $901 $2,400 $3,200 $800 33.33% 511010 Part-Time Wages $22,562 $23,262 $25,179 $26,194 $1,015 4.03% Subtotal Compensation $342,853 $348,739 $359,446 $378,149 $18,703 5.20% 520000 Contract Services $37,655 $42,532 $40,000 $43,000 3,000 7.50% 538080 Pri nti ng & Forms $11,590 $15,205 $16,000 $17,000 1,000 6.25% 538010 Advertisi ng $0 $2,105 $1,000 $1,000 % 572000 Mileage $0 $72 $200 $200 % 542020 Postage & Mailing $38,303 $36,789 $39,000 $40,000 1,000 2.56% 530060 Prof Dev&Training $0 $1,801 $5,000 $5,000 % 571000 Travel $0 $161 $300 $300 % 530040 Sem./Workshops/Conf. $40 $175 $300 $300 % 538040 Fidelity Bonds $1,663 $1,663 $1,665 $1,665 % 542000 Office Supplies $1,660 $3,326 $2,000 $2,000 % 573000 Membership/Dues $140 $140 $290 $290 % Subtotal Expenses $91,051 $103,969 �105,755 $110,755 $5,000 4.73% Total 8420 Treasurer/Collector $433,904 $452,708 $465,201 $488,904 $23,703 5.10% 8400 - Finance 8 � �� ° ��__��` ��, �/��,,�'°� �� ■ ��,�, ` �`��, �� , � ,�,; own o ex�n o n ;� �w�: m� � ��'� � � � � '�;` e., � ,� �� ;; FY2024 Budget Development � �� -�� `��`�`1lYc�� Departmental Budget Requests Program: 8000 General Government Subprogram: 8400 Finance Element: 8430 Assessi ng Budget Description: The Assessing Department is responsible for the establishment of full and fair value for all real and personal property in the Town, and the commitment of real and personal property taxes and motor vehicle taxes to the Treasurer's Office for collection. In addition, the Department rules on all applications for abatements and exemptions from property tax and motor vehicle excise bills. FY2024 Requests: The requested FY2024 budget represents a $35,911 or 4.57% increase from the FY2023 budget. Compensation is increasing by $40,221 or 7.74% due to contractually obligated increases. Compensation does not include any estimate of prospective cost of living increases for contracts expiring on or before June 30, 2023. Funds for prospective increases are captured in the Salary Adjustment account within the Town Manager's budget. Expenses are decreasing by $(4,310) or (1.62)%, which reflects a more realistic alignment of spending as compared to prior years. 8400 - Finance 9 Budget Data (by Object Code) FY2021 FY2022 FY2023 FY2024 Dollar Percent Object Description Actual Actual Appropriation Request Increase Increase 511000 Regular Wages $474,253 $502,932 $508,834 $548,555 $39,721 7.81% 514090 Longevity $778 $2,476 $2,900 $3,400 $500 17.24% 514100 Sti pends $8,000 $8,000 $8,000 $8,000 $0 % Subtotal Compensation $483,031 $513,408 $519,734 $559,955 $40,221 7.74% 538080 Printing & Forms $651 $2,311 $4,000 $3,900 $(100) (2.50)% 530000 Professional Services $116,149 $134,000 $137,600 $148,500 $10,900 7.92% 530030 Legal Services $67,525 $60,750 $70,500 $50,200 $(20,300) (28.79)% 538010 Advertising $195 $0 $500 $1,000 $500 100.00% 527030 Lease Agreements $3,934 $6,285 $7,000 $6,000 $(1,000) (14.29)% 572000 M i l eag e $452 $1,582 $1,800 $1,800 $0 % 578010 Binding &Archiving $0 $0 $1,000 $1,000 $0 % 542020 Postage & Mailing $7 $0 $0 $0 $0 % 530060 Prof Dev&Training $3,481 $9,564 $8,700 $9,900 $1,200 13.79% 571000 Travel $0 $2,169 $6,500 $6,400 $(100) (1.54)% 530040 Sem./Workshops/Conf. $1,775 $575 $1,680 $1,600 $(80) (4.76)% 534030 Mobile Devices $1,450 $2,196 $2,000 $2,160 $160 8.00% 558000 Supplies $6,507 $9,591 $8,250 $9,000 $750 9.09% 573000 Membership/Dues $14,310 $14,312 $15,000 $18,660 $3,660 24.40% 558010 Clothin &Safet E ui ment $1,077 $1,697 $1,300 $1,400 $100 7.69% Subtotal Expenses $217,513 $245,032 $265,830 $261,520 $(4,310) (1.62)% Total 8430 Assessor $700,544 $758,440 $785,564 $821,475 $35,911 4.57% 8400 - Finance 10 FY2024 Pro ram Improvement Request # 1 of 1 g Department: Finance Element: 8420 PIR Title: Tyler ERP/Cashiering Module Requested Program Improvement Funding Object Object One-Time Cost Ongoing Costs TOTAL Code Description FTE FY2024 Only FY2024& Future FY2024 Request Compensation 511000 Regular Wages $ 511010 Part-Time Wages $ 513000 Overtime $ Other Compensation $ Total Compensation 0.00 $ $ $ Benefits Benefits Eligible? 0 $ $ Expenses $ 96,079 $ 37,329 $ 133,408 $ $ Total Expenses $ 96,079 $ 37,329 $ 133,408 Purpose/Description of Request: Tyler ERP/Cashiering is an advanced point-of-sale cashiering system, allowing for seamless integration of a variety of billing systems and hardware to provide an optimized collections experience. This new module would serve to replace many existing applications/technologies and serve as one, integrated system. This solution would incorporate hardware such as cash drawers, credit card readers and a financial system software module. Some cost savings would include the reduction of several external applications. One Time Fees: $96,079 Recurring Fees: $37,239 Service Implication: Without Tyler ERP/Cashiering, we would continue the use of many applications/technologies that do not integrate well together. The main benefit here is the elimination of several of these applications and having an integrated system that talks directly with our Financial System, MUNIS. Having an integrated system will eliminate some tasks and increase efficiencies in certain areas. 8400 - Finance 11