Loading...
HomeMy WebLinkAbout2022-10-19-REC-min-attARTICLE 5 APPROPRIATE FOR CENTER PLAYGROUND BATHROOMS AND MAINTENANCE BUILDING To see if the Town will vote to hear and act on the report of the Community Preservation Committee and, pursuant to the recommendations of the Community Preservation Committee, to appropriate from the Community Preservation Fund a supplemental sum of money for renovation of the Center Playground bathrooms and maintenance building; and determine whether the money shall be provided by the tax levy, from the Undesignated Fund Balance of the Community Preservation Fund, by transfer from other available funds, including enterprise funds, by borrowing, or by any combination of these methods; or act in any other manner in relation thereto. (Inserted by the Select Board at the request of the Community Preservation Committee) FUNDS REQUESTED: Center Playground Bathrooms and Maintenance Building Renovation - Supplemental- Unknown at press time DESCRIPTION: This article requests that Community Preservation funds and other funds, as necessary, be appropriated for renovating the bathroom and maintenance building located near the playground at the center recreation complex. This appropriation request is supplemental to the $680,000 authorized for the Center Playground Bathrooms and Maintenance Building under Article l0e of the 2022 Annual Town Meeting. oJs MOoih0.., �09 Town of Lexington 1=' IN Special Town Meeting 2022-3 Avnlu9^ �; ARTICLE 5 APPROPRIATE FOR CENTER PLAYGROUND BATHROOMS AND MAINTENANCE BUILDING MOTION: That the Town hear and act on the supplemental report of the Community Preservation Committee on the FY2023 Community Preservation budget and, pursuant to the recommendations of the Community Preservation Committee, take the following actions: That the Town make appropriations from the Community Preservation Fund and other sources as follows: a) That $400,000 of supplemental funding be appropriated for the renovation of the Center Playground Bathrooms and Maintenance Building, and all incidental costs related thereto, to supplement the funding approved under Article l0e of the 2022 Annual Town Meeting, and that to meet this appropriation $400,000 be appropriated from the Undesignated Fund Balance of the Community Preservation Fund. (10/18/2022) Welcome to Special Town Meeting Article 5 Center Recreation Complex Bathrooms and Maintenance Building November 2022 Project History • Article 16b in the 2020 Annual Town Meeting appropriated $100,000 for the design of the renovation of the Center Recreation Complex Bathrooms and Maintenance Building • Article 10e in the 2022 Annual Town Meeting appropriated $680,000 for construction and renovation of the Center Recreation Complex Bathrooms and Maintenance Building Special Town Meeting 2022-3 Next Steps • After Annual Town Meeting 2022 the architect finalized the designs and the project was advertised for public bidding • August 2022, the project was bid on by 5 construction firms • The Town received a wide range of bids, the lowest bid was $818,482 and the highest was $1,298,000 • The middle three bids averaged $944,000 Special Town Meeting 2022-3 Next Steps continued • Because the bids had such a wide range, we evaluated the bids and have estimated that if the Town went back out to bid, the minimum construction budget we should plan on is $900,000 • We also need to budget $90,000 for contingency and budget $100,000 for soft costs including equipment, technology and architect fees Special Town Meeting 2022-3 Appropriation Article 5 To appropriate a supplemental $400,000 for the Center Recreation Complex Bathrooms and Maintenance Building Special Town Meeting 2022-3 ARTICLE 10 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS (TOWN POOL DOMESTIC HOT WATER HEATER) To see if the Town will vote to raise and appropriate a sum of money for the purchase and installation of a domestic hot water heater at the Town Pool facility, including the payment of costs of demolition, architectural and engineering services, original equipment, construction, landscaping, paving and other site improvements, or other costs incidental or related to such installation, and to determine whether the money shall be provided by the tax levy, by transfer from available funds, including enterprise funds, by borrowing, or by any combination of these methods, or act in any other manner in relation thereto. (Inserted by the Select Board) FUNDS REQUESTED: Unknown at press time DESCRIPTION: At the 2022 Annual Town Meeting, the funding was appropriated for engineering and design work for a new domestic hot water heater to be installed in the bath house at the Town Pool facility. This article is a request to move forward for the purchase and installation as approved by the Select Board. Town of Lexington �33Ii1� - Special Town Meeting 2022-3 a o -•V pvau9^,. � ' `..GFXINGTO�. ARTICLE 10 APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS (TOWN POOL DOMESTIC HOT WATER HEATER) MOTION: That $60,000 be appropriated for the purchase and installation of a non-fossil fuel, solar -powered domestic water heater and associated components, at the Irving H. Mabee Town Pool Complex; including demolition of the existing system and all other costs incidental and related thereto, and that to meet this appropriation $60,000 be raised in the tax levy. (10/18/2022) Welcome to Special Town Meeting Article 10 Town Pool Domestic Hot Water Heater Replacement November 2022 OVS MORNlNC OPS ��7g .'np !p r Y c � � Why I replacing APRLL 19n _ �FXING'{O� • The domestic hot water heater services the bathroom sinks and showers • The heater does NOT heat the water in the pools • The current heater is an oil fired heater that was installed 10 years ago. • The heater is showing signs of age and is in need of replacement • The new heater will not use fossil fuels Special Town Meeting 2022-3 Process Followed • As part of the Annual Town Meeting 2022, Article 16h appropriated $31,000 for an engineering study • DPF hired SED Associates to evaluate a number of options for the replacement heater • SED reviewed more than a dozen different options • A presentation was made to the Select Board on September 19 identifying 8 options • A preference for the Rooftop Solar Water Heater was identified Special Town Meeting 2022-3 Best Option • The Rooftop Solar Hot Water System was identified as the most preferred because of the low cost to purchase the system plus the low operational costs over it's lifespan • This system will be mounted to the roof with plumbing and solar collectors used to heat the water • In the event there is no sun a backup heat pump system is available to produce the hot water • The system is easy to maintain and parts are readily available Special Town Meeting 2022-3 System costs • The system is estimated to cost $36,000 • Demolition and disposal of the existing system $10,000 • Engineering and other services including contingency $14,000 • Total costs for the new water heater is $60,000 Special Town Meeting 2022-3 _ Appropriation Article 10 To appropriate $60,000 for the purchase and installation of a solar hot water heater for the town pool Special Town Meeting 2022-3 ink Town J o Lexington - FY2024-28 CPA Project .f g s°t Recreation & Community Programs FY2024-28 Capital Summary ID# Program Name FY2024 FY2025 FY2026 FY2027 FY2028 Funding Source 6201 Pine Meadows Improvements $ 150,000 $ 350,000 $ 75,000 $ 100,000 $ - Recreation 6203 Pine Meadows Equipment $ 110,000 $ - $ 65,000 $ 30,000 $ - Recreation Total Recreation Enterprise Capital Programs $ 260,000 $ 350,000 $ 140,000 $ 130,000 $ - $ 953,600 ID# Project Name FY2024 FY2024 FY2025 FY2026 FY2027 FY2028 Funding Source Rec-24-1 Pine Meadows Clubhouse Renovation $ 120,000 $ 1,680,000 $ - $ - $ - Cash Capital, Bonding Rec-24-2 Lincoln Park Field Improvements $ 916,500 $ 953,600 $ 992,100 $ - $ - Cash Capital, Bonding, CPA, Rec-CPA-2 Park Improvements - Athletic Fields $ - $ - $ - $ - $ 2,000,000 Cash Capital, Bonding, CPA Rec-24-4 Pool Water Chemistry Automated Controllers $ 35,000 $ - $ - $ - $ - Cash Capital Rec-24-5 Strategic Plan Update $ - $ - $ - $ 100,000 $ - Cash Capital $ - Total Recreation Capital Projects $ 1,071,500 $ 2,633,600 $ 992,100 $ 100,000 $ 2,000,000 $ - ID# CPA Project Name FY2024 FY2025 FY2026 FY2027 FY2028 Funding Source Rec-CPA-1 Park and Playground Improvements $ 155,000 $ 805,000 $ 1,130,000 $ 300,000 $ - CPA Rec-CPA-2 Park Improvements - Athletic Fields $ 285,000 $ 480,000 $ - $ - $ 4,180,000 CPA, Cash Capital, Bonding Rec-CPA-3 Park Improvements - Hard Court Surfaces $ - $ - $ - $ - $ - CPA Rec-CPA-3 Park Improvements - Site Amenities $ - $ 30,000 $ - $ 30,000 $ - CPA Rec-CPA-4 Cricket Field Construction $ - $ - $ - $ - $ - CPA Rec-CPA-5 Outdoor Pickleball Court Construction $ - $ - $ - $ 250,000 $ - CPA Rec-CPA-6 Lincoln Park Fitness Stations Equipment $ - $ 100,000 $ - $ - $ - CPA Rec-24-2 Lincoln Park Field Improvements $ 2,475,000 $ 530,400 $ 552,000 Cash capital, Bonding, CPA, Total Recreation CPA Projects $ 2,915,000 $ 1,945,400 $ 1,682,000 $ 580,000 $ 4,180,000 Recreation - Page 1 Printed October 18, 2022 Lexington Recreation Committee October 19, 2022 2022 Special Town Meeting — Article 5 Summary ARTICLE 5: APPROPRIATE FOR CENTER PLAYGROUND BATHROOMS AND MAINTENANCE BUILDING (Inserted by the Select Board at the request of the Community Preservation Committee) Article 5 requests a supplementary appropriation of $400,000 from the Community Preservation Fund (CPF) because all construction bids received for the project exceeded the original project appropriation. The scope of the project has not changed. The supplementary funding is needed to account for increased construction costs. Approval ofArticle 5 is necessary for the renovation of the building to proceed! Project Background • The building was built in the 1950s and houses a public bathroom and an equipment storage facility for the Department of Public Works (DPW). • The building requires significant renovation to replace aging infrastructure and to bring it to a condition that is safe and accessible for all users of the recreation complex. Funding Background • 2020 Annual Town Meeting (ATM) appropriated $100,000 for design of the renovation of the Center Recreation Complex Bathroom/DPW Maintenance Building (Article 16b). • 2022 ATM appropriated $680,000 for the construction costs of the renovation of the Center Recreation Complex Bathroom/DPW Maintenance Building (Article 10e). Update • 2022 ATM approved an appropriation of $680,000 from CPF for the project, and the Department of Public Facilities (DPF) and project architect finalized the design and put the project out for bid. • The lowest bid received was $818,000, the highest was $1,298,000, and the middle three bids averaged $944,000. • The DPF and project architect have revised the project cost based on the bids. The new cost when re -bid is estimated to be: $900,000 + $90,000 contingency + $90,000 soft costs = $1,080,000. • $400,000 supplement requested at 2022 STM + $680,000 2022 ATM appropriation = $1,080,000 Support • The Select Board • The Community Preservation Committee unanimously supports this request (## - 0). • The Recreation Committee unanimously supports this request (7-0). • The Appropriation Committee • The Capital Expenditures Committee Additional Information • The 2022 Special Town Meeting Article 5 slides and video presentation by Mike Cronin, Director of Public Facilities can be found HERE. • Background slides about the project from an informational session held by the Recreation Committee during the 2022 Annual Town Meeting can be found HERE. Lexington Recreation Committee October 18, 2022 2022 Special Town Meeting — Article 10 Summary ARTICLE 10: APPROPRIATE FOR PUBLIC FACILITIES CAPITAL PROJECTS (TOWN POOL DOMESTIC HOT WATER HEATER) (Inserted by the Select Board) Article 10 requests an appropriation of $60,000 for end -of -life replacement of the a solar powered water heater system to supply "domestic" hot water at the Mabee val ofArticle 10 is necessary to ensure uninterr e Mabee Pool in 2023. Project Background • The MA Department of Public Health requires the provision of "domestic" hot water to sinks and showers to operate a public pool. • The current domestic water heater is at end -of- .; life and needs to be replaced. If it fails, the pool -` must be closed. • A non-fossil fuel burning heater system was desired rather than direct replacement of the current oil -fired heater. Funding Background • 2022 Annual Town Meeting (ATM) appropriated $31,000 to hire a consultant to evaluate non-fossil fuel replacement hot water heater systems (Article 16h). Update • The Department of Public Facilities (DPF) hired SED Associates to conduct the analysis of non-fossil fuel alternatives. • The DPF and Select Board reviewed leading options including discussion at the Sept. 19 Select Board meeting. • A rooftop solar hot water system with heat pump backup has been selected as offering the best combination of function and cost (purchase, operation, and maintenance). • The estimated total project cost for end -of -life replacement of the oil -fueled water heater system with the rooftop solar system is $60,000. Support • The Select Board`� • The Recreation Committee unanimously supports this request (7-0). • The Appropriation Committee • The Capital Expenditures Committee Additional Information • The 2022 Special Town Meeting Article 10 slides and video presentation by Mike Cronin, Director of Public Facilities, can be found HERE. • Background slides about the project from an informational session held by the Recreation Committee during the 2022 Annual Town Meeting can be found HERE. u5 Mop pQ'�p 1775 N�tic P Town of Lexington ' Recreation and Community Programs 2 - � ., APRILI9- Melissa Battite, CPRP Director of Recreation and Community Programs Town of Lexington Outdoor Recreation Area Lighting Policy November 2020 Tel: 781-698-4800 Fax: 781-861-2747 By vote of the Town of Lexington Recreation Committee, the following Outdoor Recreation Area Lighting Policy, which shall apply to all recreation areas in the Town of Lexington, is adopted: Lighting of outdoor recreation areas for the purpose of engaging in recreation activities, including hard court surfaces and natural and synthetic athletic playing surfaces, such as basketball, tennis and volleyball, and field activities such as football, soccer, lacrosse, baseball, softball and Frisbee shall only be permitted at the Center Recreation Complex Area and Lincoln Park. Center Recreation Complex is permitted through 10:30pm, providing a 15 minute exit of park times until 10:45pm. Lincoln Park is permitted through 8:30pm, providing a 15 minute exit of park times to 8:45pm. The walking lights at the Center Track may be approved, at the discretion of the Director of Recreation & Community Programs or designee, to provide the Center Track Lights during early morning or evening hours based on community need, want and seasonal basis. Permanent lights, currently installed at the Center Recreation Complex and Lincoln Park shall only be operated upon issuance, at its sole discretion, of a Permanent Lighting Permit by the Lexington Recreation & Community Programs Department; The Track Lighting will operate as a drop in activity with set hours based on daylight savings and use. Temporary lights shall only be permitted at Outdoor Recreation Facilities location(s) as the Recreation Committee may, from time to time, allow and then only after issuance, at its sole discretion, of a Temporary Lighting Permit by the Lexington Recreation & Community Programs Department under the following minimum conditions: o A valid certificate of insurance naming the Town of Lexington as a Named Additional Insured, with up to $1M in accordance with the permit policy such limits of liability and in such form as the Lexington Town Manager; o A plan showing the requested locations, dates and hours for use o Only temporary lights which are powered by a zero -emissions power source shall be permitted; o Permitted to operate up to 30 minutes prior to sunset and after 10:30pm unless a special request is made to the Department. No permanent or temporary lights shall be operated before thirty minutes prior to sunset or after 10:30 PM unless a special request is made to the Select Board. • Permit fees will follow the Permit Policy and tiers for appropriate fees for the right to use permanent or temporary lights and recovery costs of current to operate permanent lights shall be paid to the Lexington Recreation & Community Programs Department at the time of issuance of the lighting permit(s) and in such amount as the Lexington Recreation Department may, from time to time, recommend and the Recreation Committee may approve. Fee structure Last updated 10/2008 Recreation Committee Voted 11/23/2020 39 MARRETT ROAD, LEXINGTON, MA 02421 e@A�egaO Lexington RECREATION &COMMUNITY 1' 0.t1G 0.AM 5 Town of Lexington Recreation & Community Programs Melissa Battite, CPRP Tel: (781) 698-4800 Director of Recreation & Community Programs Fax: (781) 861-2747 Town of Lexington Athletic Field and Court Use Policy The Recreation and Community Programs Department (the "Department"), through authority granted by the Town of Lexington ("the Town"), hereby adopts the following policy concerning the use of the Town's athletic fields and courts. Although the Town fields and courts are in the public domain and thus may be used without a permit or reservation on a casual, drop-in basis, a permit or reservation issued by the Department is required for any and all organized use, and in all cases the bearer of such a permit or reservation is granted exclusive use of the field or court as indicated by the permit or reservation. Of note, any regular meeting of a group of individuals is considered organized use under this policy and requires a permit or reservation as described below. Rules and Regulations for Town of Lexington Athletic Fields and Courts • Organized and/or regular use of Town fields and courts shall require a permit or reservation issued by the Department; • Permitting and reservation of fields and courts is dependent on multiple factors including but not limited to availability, scheduled maintenance and/or renovation, field/court conditions, and safety (user and public). *Note: a field or court may not be available for permitting or reservation for any of the aforementioned or other reasons despite appearing to be "open" and available; • Fields and courts are open from dawn to dusk unless specifically permitted or reserved for use with outdoor lighting; • Overnight use of fields and courts is prohibited; • The placement of storage containers or other objects, including portable bathrooms, is prohibited without prior, written approval of the Town; • The use of drones or similar electronic and/or remote-controlled devices is prohibited without prior, written approval by the Town; • The use of alcohol, tobacco, and/or controlled substances on fields and courts and in their immediate vicinity is prohibited; • The hanging of signs, banners, etc. is prohibited without prior, written approval from the Recreation Committee and the Department; • The driving or parking of vehicles on fields or courts is prohibited; • The use of foul, vulgar, and/or abusive language is prohibited; • Discriminatory acts and/or language toward anyone on the basis of race, ethnicity, religion, or gender is prohibited,- 0 rohibited; • Reallocation or "subletting" of a permitted or reserved field or court by the permit/reservation holder for any reason is prohibited. Permitted or reserved fields or courts that will go unused by the permit/reservation holder should be yielded back to the Department; • Permitted or reserved fields or courts may not be used for public demonstration; • Permitted or reserved fields or courts may not be used for fundraising activities including but not limited to no goods may be sold, entry fee charged, or collections taken without the prior, written approval of the Town, • The permit/reservation holder must provide to the Department written documentation that a CORI background check has been performed as required by Massachusetts General Law on all adults including but not limited to volunteers, staff, and vendors for activities involving children under the age of 18; • A certificate of insurance must be submitted from the organization/applicant. The general liability coverage must be for a minimum of $1,000,000 and the Town must be named as additionally insured. • An associated roster from the organization or league must be submitted to authenticate the residency requirement for their proper tier. A copy of participant's driver's license or other form of identification may be required. • The permit/reservation holder is responsible for ensuring that the field or court is clean and there is no litter or garbage left after use; • The permit/reservation holder is responsible for any damage to the field or court or the immediate vicinity that occurs during their permitted day/time; • The permit/reservation holder will honor any field or court closures as made by the Department, DPW, the Department of Health, or any other Department or Board of the Town of Lexington; • A valid permit/reservation must be in the possession of the user of the permitted field or court at the time of use and must be produced upon request of any official or employee of the Town including but not limited to staff of the, DPW, DPF, or Police Department. Failure to do so may result in expulsion from the field or court, revocation of the permit, or other action as determined necessary by the Town; • Field or court use by Lexington Public Schools (LPS) athletics or other events take priority and overrides a permit/reservation previously issued by the Department; • The submission of an application for a permit/reservation for an athletic field or court constitutes agreement by the applicant to read, understand, and comply with all rules and policies of the Town as described herein and elsewhere including but not limited to the Regulations of Parks and Recreation Facilities; • The individual named on the permit or reservation shall be held ultimately responsible for the actions of all users and for the condition of the field or court. If at any time a dangerous or unsafe condition is found or the conduct of participant(s) is deemed dangerous or inappropriate, the Director of Recreation and Community Programs Department, or their duly appointed representative, reserves the right to immediately discontinue all activities and/or dismiss any participant(s) from the site in the interest of public safety with no further recourse by the permit/reservation holder; • The Town fields and courts will be closed and their use prohibited if conditions are deemed unsafe for either the users or for public health and safety as determined by this policy or otherwise by the Department, by the Town of Lexington, by the Commonwealth of Massachusetts, or by the federal government. • Violation of the rules as indicated in this Athletic Field and Court Use Policy or of other Town rules and policies shall be grounds for immediate revocation of the permit/reservation. No refund will be provided, and future applications/reservations may be denied; Athletic Fields • The following fields require a field use permit as described herein; • The Department and/or the Town reserve the right to close athletic fields, including for the weekend, in advance of, during, or after inclement weather or other conditions that are deemed to put participants or the fields at potential risk. Such closures will be communicated to permit holders and posted on the department website in a timely manner; • The use of athletic fields, turf or natural grass, is prohibited under the following conditions whether the field is officially closed or not: o If there is visible standing water on the field; o If the ground is soft, water-logged, or releases water when stepped on; o If the footing is unstable, slippery or otherwise unsure; o If there is visible lightning or within 30 minutes of the last audible thunder; o If there is snow covering the field; • Removal of snow from any field is prohibited; • Dogs are prohibited from all athletic fields; • Staking, driving, or otherwise penetrating anything into a synthetic turf field is prohibited; • Goals or other equipment ancillary to the use of fields may be made available by the Department in which case the permit holder: o Assumes all risk for the use of such equipment; o Shall be responsible for any loss or damage of such equipment; o Shall be responsible for returning such equipment to the designated storage location; o Shall be responsible for any damage to fields caused by the use or transport of such equipment; • Field preparation including but not limited to mowing and lining is not included in the permit fee and may not be conducted by the user without the prior, written approval of the Department and/or DPW; • Applicants for an athletic field permit must request and complete an application as provided by the Department; • Permits are issued on a seasonal basis with seasons being defined as Spring (March to June), Summer (June to August), Fall (August to November), and Winter (November to March), subject to change due to weather, field condition, and other variables; • Seasonal permitting occurs according to the following schedule, subject to change (*Note - it is the responsibility of the applicant to confirm all due dates): Season Applications open Due Date Processed Spring December January 5th late February Summer March April 15th late May Fall May July 2nd early August Winter not typically permitted n/a n/a • Permit applications received after the due date will only be considered if there is unallocated field or court space; • Permits are issued in one-hour increments unless otherwise indicated; • The use of lighted fields, where available, carries an additional fee; • The field usage fees are as follows and must be paid before a valid permit will be issued (unless otherwise communicated by); • The season start dates indicated on approved permits are approximate only as they are dependent on weather and playable field or court conditions as determined by the Department and/or the DPW;. • Approval of permits for applications competing for the same field and time will be determined on the basis of the traditional season of the sport per Massachusetts Interscholastic Athletic Association (MIAA) policy, applicant priority tier (described below), and prior permitting history; • The priority tiering for field use permit applicants is as follows: o Tier 1 (Town organizations): ■ Recreation and Community Programs Department ■ Lexington Public Schools (LPS), including but not limited to high school athletic event (game or practice), middle school athletic event (game or practice), physical education classes, and other LPS special events 4 o Tier 2 (Lexington -based with minimum of 95% Lexington resident participants*): ■ Lexington -based organization, e.g., youth sports organizations, whose field or court users will comprise at least 95% Lexington residents ■ Lexington residents seeking permit for a single, one-time event, e.g., birthday party, pick-up game, at which at least 95% of attendees will be Lexington residents o Tier 3 (Lexington -based with greater than 60% Lexington resident participants*): ■ Lexington -based organization or team that participates in a regional league with Lexington residents comprising at least 60% of official roster, for example MAPLE and Summer District Select ■ Seasonal permit for organized pick-up games, adult leagues, etc. at which at least 60% of participants are Lexington residents o Tier 4 (Lexington -based with less than 60% Lexington resident participants*): ■ Lexington -based organization (business, private or charter school), league, or team with less than 60% of participants are Lexington residents o Tier 5 ■ Private clinics, camps, tournaments or other special uses shall not be eligible for a permit for athletic field or court use unless sponsored by the Recreation and Community Programs Department, the Lexington Public Schools, or on a case-by-case basis, a recognized Lexington -based organization *Note: rosters must be submitted and may be verified for Lexington residency • A credit may be issued at the discretion of the Department if a permit holder cannot use a field due to inclement weather or other conditions provided the permit holder communicates the cancelation in a timely manner including by 3:30 pm on the day of cancelation for lighted fields and on the first business day following a cancelation made outside of regular department office hours; • The field permit holder is ultimately responsible for any damage caused to afield, including as the result of use under inclement weather or other adverse conditions regardless of official closure or not, and will be held liable for the costs of field repairs as solely determined by the Recreation and Community Programs Department and/or the Department of Public Works. Tennis and Pickleball Courts • The following tennis and pickeball courts require a reservation as described herein: • Courts are to be used for tennis or pickleball only— all other uses are prohibited, including but not limited to street hockey, roller skating/blading, bicycle riding, and skateboarding; • Courts may be reserved at www.plaVlocal.com, • Courts are available for hourly reservations seven days per week from 8:00 am to 8:00 pm (8:00 am to 9:00 pm for the lighted Gallagher Courts) from April 1st to late November each year. • A court may be reserved for a maximum of one hour per person per day; • Court reservations may be made up to two weeks in advance; • Court reservations must be made at least one hour prior to use; • Court reservation fees, • Court reservation fees may be refunded. To submit a refund request, please contact PlayLocal at support@playlocal.com within a day of the scheduled reservation. • The use of Town courts for the scheduling of, coordinating of, or provision of paid, private lessons of any kind is prohibited. Basketball Courts • Courts are to be used for basketball only — all other uses are prohibited, including but not limited to street hockey, roller skating/blading, bicycle riding, and skateboarding; • Basketball courts are available for reservation seven days per week from 8:00 am to dusk (or 9:30 pm for two lighted courts); • Courts must be reserved two days prior to use; • Reservation of the courts for tournaments or other large events may, at the discretion of the Recreation and Community Programs Department, require hiring the Lexington Police Department for a police detail during the event and hiring the Department of Public Works for clean-up after the event; • Court reservation fees will follow the same fee as the athletic playing field as listed on the fee schedule. • In the event of inclement weather and/or court closure, the reservation will be rescheduled, or a credit given. rpntPr Trark • The Center Track, located at the Center Recreation Complex, consists of 6 lanes with an 8 -lane straightaway. • All running and walking shall occur in a counter -clockwise fashion around the track (field should be on your left). • Joggers are to use the three inside lanes and walkers are to use the three outside lanes. • Wheelchairs, assisted mobility devices, and strollers are asked to use the outside lanes. • Footwear is limited to sneakers or a pyramid style %" cleat. Needle footwear is prohibited. • The following items are prohibited from the track: bicycles, skateboards, roller blades, food and gum, and any beverage other than water. • The track is available for use seven days per week from dawn to dusk (or until 10:30 pm with permitted light use); • Track reservation fees will follow the same fee as the athletic playing field as listed on the fee schedule. Center After Dark • During the offseason (late -November -March), as part of the Center After Dark program, the lights at the Center Track, Farias Basketball Courts, and four (4) of the Gallagher Courts will be on until 9:00pm on Monday -Thursday nights, weather permitting. I)afinitinnc- • Town of Lexington —The Town • Recreation and Community Programs Department—The Department • Single Use Permit Requests: for a one time pre -reserved use of an Outdoor Recreation Facility and will be on a first-come basis. Tier categories and fees apply to single use requests • Reoccurring Permit Request: Pre -Scheduled, on or in a series of same or different times, days, weeks or months and or participation within a particular season/timeframe • Organized: Group of people who have formally chosen to come together • Leagues: A Lexington -based league must consist of a minimum of 4 teams to be classified as a league. The Tiers shall be referenced for non -Lexington based leagues • MIAA: Massachusetts Interscholastic Athletic Association • LBO: Lexington Based Organization • DPW: Department of Public Works • DPF: Department of Public Facilities • LIPS: Lexington Public Schools • CORI: Criminal Offender Record Inquiry Amended 12/18/09; Updated 2/17/14, 12/12/19, 12/13/19; 11/19/21 Recreation Committee Voted 10/13/20 rA October 19, 2022 Recreation Committee Meeting — Zoom Q & A Longwei Su 08:18 PM Thank you Jerry, well said. Jerry H 08:31 PM Can I speak again to the tree issue? I tried to avoid it, but it seems to be part of your decision-making. Jerry H 08:31 PM The new trees will not address the noise and lighting concerns. The trees will be only 20 -feet tall and new. This will not be the same as what the previosu pines provided. Jerry H 08:32 PM I did a GIS study and showed that the abutters to the Center Field are on average 20 -feet closer to center field than the abutters to Lincoln Field #2. Jerry H 08:36 PM The committee did not vote on 11:30. So you didn't actually reject it. It was a working group proposal. Longwei Su 08:36 PM Can I follow-up on that 11:30OM? Jerry H 08:37 PM Can I respond, please? Longwei Su 08:40 PM Thank you. Jerry H 08:45 PM So, you're not letting me respond. You're mis-representing the issues. Jerry H 08:46 PM They weren't diseased. Sigh. What misinformamtion you're spewing. Suzanne Lau 08:53 PM Could the Recreation Committee consider an earlier end time to outdoor lighting just at the Center Track complex? Suzanne Lau, TMM Pct 9 1 �L� Lexington RECREATION & COMMUNITY Z 0. � ..1 Town of Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs October 2022 Report News & Updates • The Recreation Committee has been added to the Town's "stay informed" page. This allows community members to opt into receiving emails anytime the Recreation Committee posts news or agendas to the public calendar. A direct link has also been added to the Recreation Committee landing page. https://visitor.r20.constantcontact.com/manage/optin?v=OOlOkYV23r4voBlZWZ4Df35 dSTbew Zyl6i27JtJH2lJ8JJOMkYW43g IC1L4Hng5ZvlmMllilxVKwlhiwH242UIM6nitFUpV dHXeHJJ1iM7YM%3D During the Septemeber Recreation Committee meeting, the agenda item to discuss Liaison Roles was mentioned and anticipated to be on the October agenda. This has been moved to the November agenda. Save the Dates: Marketing o LexDoingGood —Saturday, October 22nd from 10am — fpm, Community Center o Drums Alive — Friday, October 28th from 10:00 am —11:00 am, Community Center o Haunted House — Friday, October 281h from 7:00 pm —10:00 pm, Community Center o Special Town Meeting —Tuesday, November 15t through Thursday, November 3rd o Winter program registration is set to begin on Tuesday, December 6th at 6:00am. Budget & Capital • Staff met with Jim Malloy, Town Manager and Finance Department staff to review the FY24 operating budget on Monday, October 24tH • Pine Meadows Golf Course: o Belko has completed the clubhouse drainage work. o No new updates on the drainage design project for the 11t and 2nd fairways. www.lexingtonma.gov/recreation recdept@ lexi ngtonma.gov 39 MARRETT ROAD, LEXINGTON, MA 02421 (office) 1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail) o Weed & Feed Inc (d/b/a DHT Golf Services) will be mobilizing for the course improvement work on Holes #8 and #9 in the coming weeks. • OSRP — Staff continue to work with the consultant (Activitas) and the plan update remains on target to completed by the end of the year. • Old Reservoir Bathhouse — No new updates. • Kinneens Playground Replacement —The next community engagement meeting is scheduled for Wednesday, October 26th at 7:OOpm via Zoom. The design for the new playground will be finalized this fall and the installation is anticipated to be completed in Spring 2023. • Justin Playground Replacement/ADA Improvements —The first community engagement meeting is scheduled for Wednesday, November 9th at 7:OOpm via Zoom. This project is a FY24 request and will be voted on at the 2023 Annual Town Meeting in the spring. • Lincoln Park Master Plan —This project is expected to mobilize in the next few weeks. • Hard Court Resurfacing — Center Recreation Gallagher/Farias Courts o The next community meeting will be held on Tuesday, October 25th. The design will be finalized this year and construction will take place in 2023. Parks, Fields, & Playgrounds • Playgrounds o Sutherland Playground will have additional Poured in Place (PIP) installed, and install is anticipated to be this fall. The install will include a ramp with the PIP providing access to the equipment for ages 5 -12. Hard Court Surfaces: o The tennis/pickleball working group met most recently on Wednesday, October 12th. Claire Sheth will be serving as the facilitator. The group brainstormed a list of short term and long-term issues that it would like to discuss. o The next meeting will focus on establishing decision-making criteria and it is anticipated that the group will meet (approximately) every 3-4 weeks. • Aquatics: o Weston & Sampson has winterized the four pools, the Facilities Department completed a deep clean of the facility, and Boston Mechanical winterized the bathhouse on Monday, October 17th • Lincoln Park: o The Lincoln Park playground was closed from Wednesday, September 28th - Sunday, October 2nd to replace a section of the poured in place surfacing that was vandalized with graffiti this summer. o Lincoln Field #2 has some turf damage in the playing area. The repairs are scheduled to be completed on Tuesday, October 18th with no interruption to permit holders or play. • Center Recreation Complex: o The department did receive a complaint about spectators and backpacks/equipment being on the Center Track during games at the Center Track Field, which interfered with runners/walkers use of the track. Permit Programs holders were reminded that the track should remain clear of spectators and equipment. o The architect, Weston Nurseries is finalizing the replanting plan along the fence/abutter propery line where the hazardous white pines were removed. DPW Director is working closely with Weston Nurseries and the neighbors on the plan. It is expected that the planting will take place during the spring and fall of 2023. o Adaptive tennis ends 10/26 with another successful season! The program accommodated 14 individuals with disabilities. 3 staff and 4 volunteers assisted with this program. o Fall 2022: received 29 inclusion requests for 16 unique individuals within 14 programs. o Registration for the ski/snowboard programs at Nashoba Valley began on Tuesday, October 11th. The Friday afternoon (grades 2-5) program sold out within a few hours and currently 92 participants. The Friday night (grades 6-12) program is also full with 90 participants. Community Center: • Facility o Room 110, formally used as the window pane shop will be a dedicated sensory room space. This space will be designed to provide sensory input and can be utilized by individuals of any age and ability level. o Noise cancelling headphones have been purchased to accommodate individuals who may have sensory sensitivities or are overwhelemed during programs and events. Programming & Services o The fourth annual Harvest Fest was held on Saturday, October 15t' from 11:00 —1:00 pm. The event is held in collaboration with Human Services and is intergenerational and sensory friendly. Activities will included a petting zoo, pumpkin patch, inflatable slide, live DJ, doughnuts and yard games. This event was a success with 150 indivuals registered, 22 drop in registrations. o In collaboration with Human Services and funding from the Dana Home, monthly inclusive and intergenerational drums alive class is being offered. The date for October is 10/28/2022. o The annual Haunted House is being held this year with the SADDD club. This year, sensory friendly time slots are being offered to accommodate those with disabilities. \OVS MOI? o� 1775 he m p Town of Lexington s Recreation Committee 3 a� APRILI9- �fXINGTO� Frederick DeAngelis, Chair Tel: (781) 698-4800 Christian Boutwell, Vice Chair Fax: (781) 861-2747 Lisa O'Brien recreationcmte@lexingtonma.gov Carl Fantasia Claire Sheth Weiwei Li Renen Bassik Liaison Report October 2022 School Committee, Deepika Sawhney LPS has decided to pause on this proposal for the 2023-24 year and do more research and review into what would best serve the community. Dr. Hackett sent out a communication to that effect on Sunday. https://docs.google.com/document/d/10QhdXw- 3F6bMSy4unDgsUZRdDIggON3pHg9F5gSA4ll/edit Lincoln Park Sub -Committee, Lisa O'Brien The Committee will meet next on Tuesday, October 18tH 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420