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Home My WebLink About2022-11-16 SB Packet - Released SELECT BOARD MEETING Wednesday, November 16, 2022 C onducted by Remote P articipation* 8:30 P M AGENDA ITEMS FOR INDIVIDUAL CONSIDERATION 1. Town Celebrations Committee Request-Approve "March to the Holidays" 8:30pm C onc ert ADJOURN 1. Anticipated Adjournment 8:35pm T he S elec t B o ard meeting p ac ket is typ ic ally availab le at leas t o ne b us ine s s day in advanc e o f the meeting:http s://lexingto n.no vus agenda.c o m/agendap ub lic/ Membe�s of the public can view the meeting f�om thei�compute�o�tablet by clicking on the following link at the tz'me of the meetz'ng: https://us06web.zoom.us/j/81131494343?pwd=Q 3Q SbUpoL2p3MktkN25vUHd2WUppdz09 iP ho ne o ne-tap: +13126266799„81131494343# or+16469313860„81131494343# Telephone:+1 312 626 6799 or+1 646 931 3 860 or+1 929 436 2866 or+1 301 715 8592 or+1 309 205 3325 or+1 346 248 7799 or+1 360 209 5623 or+1 3 86 347 5053 or+1 564 217 2000 or+1 669 444 9171 or+1 669 900 6833 or+1 719 359 4580 or+1 253 215 8782 Web inar ID: 811 3149 4343 Passcode:284951 *An Act Relative to Extending C ertain S tate o f Emergency Ac c o mo datio ns:http s://u�ww.mas s.go v/the-o p en-meeting-law The next regularly scheduled meeting of the S elect Board will be held on Monday, November 28, 2022 at 6:3 Op m via remo te p artic ip atio n. Hea�ing Assistance Devices Available on Request � All agenda time and the o�de�of items a�e app�ximate and � � �,�,,, subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDAITEM TITLE: Town C elebrations C ommittee Request - Approve "March to the Holidays" C oncert PRESENTER: ITEM G len B as s ett C o-C hair o f the To wn N UM B E R: � C elebrations C ommittee; Mary Hutton T C C Memb er I.1 � S UMMARY: Category:Decision-Making The Town C elebrations Committee (T C C) is requesting approval to sponsor and promote a free holiday concert performed by Middlesex County Volunteers Fifes and Drums, Lexington Children's Chorus and William Diamond Junior Fife and Drum Corp. to be held on Sunday, December 11, 2022 at 2:OOpm in the C ary Memorial Building. The Town Manager has provided the necessary approval regarding use of Cary Memorial Building for this D ec emb er 11, 2022 event as outlined in T C C's No vemb er 11, 2022 letter inc lud ed in this meeting p ac ket. SUGGESTED MOTION: Move to the Town Celebrations Committee to sponsor a free concert performed by Middlesex County Volunteers Fifes and Drums (MCV), with special guests, the Lexington Children's C ho rus and the William D iamo nd Junio r F ife and Drum C o rp. to b e held o n S unday, D ec emb er 11, 2022 at Cary Memorial Building as proposed. FOLLOW-UP: S elec t B o ard O ffic e DATE AND APPROXIMATE TIME ON AGENDA: 11/16/2022 8:30pm ATTACHMENTS: Description Type � µ:��."CW",�.�n�.��:��,f��:��r��.��:..��y��¢:��,��, ��;��A�i��I��,"�n��:�� :��,��aa��I��,�� November 11, 2022 Ms Jill Hai, Chair Select Board Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 RE: Request to Sponsor Free Holiday concert by Middlesex County Volunteers Fifes and Drums, Lexington Children's Chorus and William Diamond Junior Fifes and Drums on December 11, 2022 at 2 pm at the Cary Memorial Building Dear Ms. Hai, On behalf of the Town Celebrations Committee,we request the following in order to offer the town a unique holiday concert performed principally by the Middlesex County Volunteers Fifes and Drums(MCV), with special guests, the Lexington Children's Chorus and the William Diamond Junior Fife and Drum Corp.As you probably know, MCV is an acclaimed music ensemble that has performed internationally and locally including in Lexington, Concord, Cambridge, and Boston. They have performed numerous times with The Boston Pops and most recently at Symphony Hall with The President's Own Marine Corps Band. To offer this concert,free to the public,we are requesting: • The use of the Cary Memorial Building from 11 am until 4 pm on December 11, 2022 • Specifically the use of Baitin Hall for the actual concert, and • Estabrook Hall for the musicians to use for a changing room, and • The use of the piano on the stage and risers for the children's chorus to use for their part in the program, and • Other logistical needs that we can work out with the DPW in accordance with their rules and procedures. I apologize for the lateness of this request. The offering of a concert by MCV is something which carried over from a 2021 request by the MCV, morphed into a Patriots Day weekend event of 2022 discussed and tentatively approved at the 2022 Stakeholders meeting,then into the latest offer by MCV to provide a free holiday concert to celebrate their 40th anniversary and the relationship they have had with this town for most of their 40 years. While all of that was happening, our responsibility to request permission of the SB for this concert fell through the cracks. We believed this concert to be a benefit to the Lexington community in a number of ways. First the music.While most of the music is traditional holiday music associated with Christmas, the fifes and drums arrangements for this seasonal music are wonderful, and there are no religious overtones. When Keith Lockhardt first heard this music, he stated "we should add orchestra to this." And he did and included selections from MCV's holiday album in the Holiday Pops program for that year, with MCV performing. That was about 15 years ago. MCV is looking forward to sharing this wonderful music with a new generation of listeners and to doing so in Lexington. Beyond giving their wonderful music to the town, MCV wanted to include the town in their concert and has invited the Lexington Children's Chorus and the William Diamond Junior Corps to join them as special guests. All three groups have been working hard, rehearsing to provide Lexington with a wonderful concert. The Directors of the Children's Chorus have told us how excited the kids are to perform. Please tell us what we can do to expedite our request for approval from the Select Board for this event planned for December 11, 2022. Sincerely, ;� �f �� n �a �' ,� �� ,�� , ,„,,, '` ;N�� ' �� '�� r �� ` +'� � � � �" ,� f��; �,� �. � � y�"' �' ""`�'� � � ��ri�� r�,°u" �,,�� ,��:��rv�"�f��a r��f,'`�.�^�,�""� � � � � �� N r� � �wr ,� �1, �"� � ,h��, � I� �,. r � �;� �' % �� ; e �'�� °�d� n.��n hr,y' �,��Mµ r jp�m 2�' ��r,,, �� 7ill�v �5,�',,�` ✓ �eetha Padaki and �len Bassett, �o Chairs Town Celebrations Committee