HomeMy WebLinkAbout2022-10-25-ARTS-minLexington Council for the Arts
Minutes Notes
Wednesday, October 5, 2022
7:00 PM– 8:30 PM
Location: Via Zoom. See below for remote participation instr uctions
Pre-Meeting Tasks
Review of draft minutes from September 12, 2022 meeting : No quorum
Attendance:
Present: Steve Poltorzycki, Ashley Rooney, Anwell Tsai, Shalini Kakar,
Marie Hewes
Absent: David hoose, Jessie Chen, Lisa Herbert, Doug Urban
Guests: Doug Lucente, Elizabeth Xu,
Recording Secretary: Marie Hewes
Meeting start time:
•Call to order 7:07
Secretar y’s repor t - postponed
Treasurer’s repor t
MCC: $6,294. (Fully earmarked for the grantees).
Only 8 of the Grantees have completed the documentation, so reminders have to be
sent to the others.
Town account:$ 4,354 Around $ 300 will be absorbed by Discovery Day ( Canopy
and miscellaneous )
We will have $4,000 left for projects.
Local account:$4,744
❖Steve applied for a MCC grant and we are optimistic to get around $5,000.❖
There is another grant available that opens in October for $2,500 and we will
apply for that grant too. Finally there is potentially some money from the town
that we may qualify for. The Town received $ 9.9 million. The board has been very
stringent about its use. That money can only be used for Pandemic Recovery. The
town has turned down many requests.
Applications for that money should be directed ( in writing) to the Town
Manager with a copy to the Select Board ( Doug Lucente)
Project : Dance around the world :
Ashley and Elsie ( Co-Chair)
Date : March 16th
Place : lexington high school Gym
Perfor mance :10 dance groups- 6 minu tes dancing and 2 minutes rotation.
The following will be participating : Korean dancing group, Japanese dancing group,
Chinese dancing group , Tap dancing group. Potentially Israeli dancing group.DJ :
This is being finalyzed by Elsie.
Proceeds :the event will be free of charge but foodstands will collect money for
LexRef . ( 4 new refugees have arrived in Lexington and this money will be useful).
Grant cycle: update on applications
Deadline : October 17th
Tracked the MCC online : 9 applications right now.
Process :
-On the deadline , applications close and the panel book is sent to us . -By the
end of December we send a first list including the applicants who will not be getting
a g rant.
-These applicants have 15 days to appeal our decision.
-On January 17th, we infor m MCC of the recipients of the grants and the
amount of money allocated to each g rantee.
A Sub-Committee (Anwell - Chair, Ashley, Steve, Shalini and Marie) will help sort
through the applications.
Discover y Day (October 8, 2022)
Location of our booth:
Our booth is located in spot P29, which is inside Emer y Park, the small park in
Lexington Center (Depot Square) bounded on one side by Mass. Ave. and on the
other side by the Depot. There are two main walkways in the park that cross at the
center and our booth is very near where those two walkways cross.Schedule and
Assignments::
Anwell and Steve will help set up. ( this includes the new canopy), a table.
Elsie is in charge of bringing craft and organizing the children’s table.
Steve has colored tissue papers to make flowers.
Shalini has created 3 posters that will be installed showcasing the Haiku project, the
Utility boxes and the doors.
9 AM- 9:30 AM (set-up): Anwell & Steve
10 AM – 12 PM: Anwell & Ashley
12 PM – 2 PM:Lisa
2PM-3PM :David
12:30 PM – Breakdown: Steve
2:00- breakdown :Marie
Potential projects for FY 2023
❖Project on the bikeway : Installing fairy Homes and commissioning an artist
to install houses along the bikeway
➢The Selectboard has jurisdiction. The houses will be displayed about
10 feet from the bike path.
➢Ashley and Steve are working on this project.
➢The next Discovery Day will take place in May as previously planned.
It was postponed in 2022 because of the weather. This project could
be advertised through Discovery day. 2023.
❖Porch/ Lawn Fest ( Small scale to start with)
Potential dates :May or June. We will look at July too.
Members interested by this project :Ashley, Lisa,Anwell,Marie
To do :
➢Select a neighborhood in Lexington to host 15 to 20 bands. It should
be a walkable area. Porch Fest can last a few hours. Each “porch”
could have two bands. One element of oversight is to not have bands
too close to each other : perhaps 3 to a block. The streets selected are
usually not shut down to traffic, but they should be easily accessed by
pedestrians.
➢Looking for Bands: Existing amateur bands, student bands as well as
singing groups. (Lexington Symphony, Lexpops …). Anwell
volunteered to reach out to local musicians.
➢No admission fee but we could thank the bands with some
advertising : hiring professional photog raphers or videographers and
using LexMedia.
Newsletter:
Ashley and Steve will write the next newsletter that could
❖Announce the next projects.
❖Announce events that are taking place in town in 2022-2023
❖Ashley will connect with Jessie about these dates since she updates the CAAL
newsletter.
Meeting Adjourned at:
Motioned by: Steve
Seconded by: Ashley