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HomeMy WebLinkAbout2021.10.20 Trustees CML FB MinCARY MEMORIAL LIBRARY MEETING OF THE FULL BOARD OF LIBRARY TRUSTEES October 20, 2021, 12:00 PM (virtual meeting) Meeting Minutes Attendees: Trustees: Suzy Barry, Rabbi Howard Jaffe, Rev. Claire Feingold Thoryn, Eileen Jay, Joe Pato, Mark Sandeen, Doug Lucente, Barbara Callaghan (left 1:00), Jill Hai, Pastor Brent Maracle, Rev. Reebee Girash (left 12:30), Anne Mason (arrived 12:10) Library Staff: Koren Stembridge, Emily Smith, Susan Lusk Friends: Ethie Slate Foundation: Mary Ellen Ringo Town Staff: Mike Cronin – Dept. of Public Facilities   Call to Order Ms. Barry called the meeting to order at 12:06 pm Public Comment No public comments.   Secretary’s Minutes – May 19, 2021 (vote) Per Ethie Slate, amount to Mimi Ballard fund was $8000.00, not $18,000. Motion to approve as amended: Suzie Barry. Seconded: Joe Pato. Approved 10-0. Foundation Updates Maryellen Ringo, Director of Development Science Café – 9/21/21 Jaya Vatsyayan of Crisper Therapeutics - Gene Therapy 11/30/21 Samuel Ting, MD, physicist – Cosmos/Dark Matter New Cary Library sign funded by Victoria & Donald Sullivan Launching annual fall appeal. Goal is $85,000 for FY in undesignated funds.   Friends of Cary Library Updates Ethie Slate, President Book Donations resumed Sunday 1-4 pm. Annual fall sale postponed by additional book sales raised $5K for 2500 adult/children's books sold. As of 9/30/21, 220 members renewed during the annual drive raising $4500, 65% of annual goal. Looking forward to return of in-person programming including Booklover's Brunch.   Building Updates Mike Cronin, Director of Public Facilities Projects Underway: Certified welder on site to modify design of Mass Ave. brass railing to repair failures at every brace connection. Expect to be completed shortly Capital item to redo VAV units. Previously engaged architects to evaluate 20-year Capital Plan for all town buildings, but due to Covid this project is outstanding. In the process of hiring three on-call architects for a more cost-effective solution for the HVAC challenges at CML that include: Large-volume spaces that need to be handled in different ways. Multiple systems including radiant, coil heating and forced hot air not communicating to each other. Controls due for replacement not regulating building temperatures Asphalt shingle roof scheduled for repair over next 5 years. Could affect decision what to do with ceilings with regard to HVAC update. A generator for the library was investigated but the cost/benefit analysis of adding one is not favorable. Last HVAC overhaul done 2004 and a new system will be needed in 7-10 years. Unclear how this will impact the upcoming Children’s Room project. New Business  Stone Building Reuse Committee Update Committee Chair Jeff Howry gave overview of work committee has done with display of previous report. There are multiple ideas in play, including the desire for the library to reestablish a branch in the location. To provide clarity re. the future of the library in that space, the following motion was made by Suzie Barry, Seconded by Joe Pato. “After careful consideration, the Cary Memorial Library Board has decided not to proceed with the re-establishment of a municipally-funded library branch in the Stone Building and encourages the Ad-hoc Stone Building Feasibility Reuse committee to pursue other options put forth in the Stone Building deed.” Vote: 9 for; 1 abstained. Appoint New Liaison to Stone Building Reuse Committee (vote) Rev. Claire Feingold Thoryn has been the liaison since 2018 but due to workload, must step away from the position. Committee meets twice a month at 7:30 am on Wednesday. The board has two options: a library Trustee member or Koren Stembridge if need be as the Liaison position is not a voting position. Motion made by Rabbi Howard Jaffe to appoint Suzie Barry and Koren Stembridge as Cary Library Trustee liaisons. Seconded: Joe Pato. Vote: 10-0 in favor.   Administrative Updates Koren Stembridge and Emily Smith will email their notes to trustees in order to save time for the group. There are no specific updates to share. Old Business None. Announcements Next EB Trustees meeting will be on Wednesday, 11/3/21 at noon by Zoom Next FB Trustees meeting will be on Wednesday, 1/19/22 at noon by Zoom The May FB meeting will be Rabbi Howard Jaffe’s last Trustees meeting. Eileen Jay will be absent from the EB 11/3/21 meeting due to a SC conflict.   Adjournment (vote) Motion to adjourn at 1:07 pm by Doug Lucente, Seconded: Rev. Claire Feingold Thoryn. Vote: 10-0 in favor.