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HomeMy WebLinkAbout2022-05-04-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 4:00 PM Wednesday, May 4, 2022 Hybrid Meeting: In person at the Library in the Learning Center/Zoom Attendees: Board: Suzie Barry, Joe Pato, Rev. Claire Feingold Thoryn, Eileen Jay, Rabbi Howard Jaffe Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Cathie Ghorbani, Alissa Lauzon, Kate Leppanen Call to Order Ms. Barry called the meeting to order at 4:03 pm Public Comment None. Secretary’s Minutes February 2, 2022 Executive Board Meeting – edited April 7, 2022 Executive Board Meeting Motion to approve as edited by Ms. Barry. Seconded by Mr. Pato. Vote 5-0 both approved. Financial Updates Municipal quarterly updates through March 31, 2022, show we are under expended for this time of year, primarily due to the many vacancies we were carrying. We expect to return salary money to the town at the end of the year and should expend other lines by the end of the year. Administrative Updates Director’s Report Would like to introduce Laura Bernheim as our new Deputy Director. Laura comes from Waltham  where she worked for 20 years most recently as the Reference Dept. Head. Program attendance has had huge fluctuations in attendance. We had 400 patrons for the Fairy  Tale Ball (small when compared to pre-Covid). Some of our adult programs have had to be rescheduled as not enough tickets were sold. Technology Upgrade – the Large Meeting Room technology parts have been pushed to a late  June/July arrival date. Once installed, this will help with the hybrid programming. Diversity, Equity, & Inclusion – staff continute to work on the IDEAS action plan, particularly around  collection development. The Children’s Dept. has been working on book lists to ensure they have a cross-section of voices. Over the past six months there has been staff collaboration with community groups, including the banner displays in the library for MLK/Black History Month and AAPI Heritage Month. Building Updates Facilities and Grounds Updates  Children’s Room/Large Meeting Room Project – We had a preliminary meeting on 5/4 with the architects to go over the goals for our project. New Business  Request for Library to display Charles E. French Medal. In 1905, Charles E. French established a scholarship award in Lexington. Two of the Trustees of the Public Trust, David Williams and Susan McClements, were contacted by a family about displaying some medal(s) given out to previous LHS students. Ms. Stembridge stated that the medals could be displayed tentatively in the Sophia Ho case (but removed when current exhibits are needed to be housed) until the new casework is built outside of the Admin Suite. The library would then display them for a certain amount of time. The items would remain as assets of The Trustees of Public Trust on loan to the Cary Memorial Library for display purposes. Motion submitted by Ms. Barry that that Cary Memorial Library agree to display the Charles French metal(s) in a location to be chosen by the library director and a time period at the library director’s discretion. Seconded by Rev. Claire Feingold Thoryn. Vote 5-0 approved.  HDC Nomination – Mr. Pato will get previous list to Ms. Barry. Discussion for June meeting.  Nominating Committee Report – will meet ahead of the Full Board meeting on 5/18/22 and the committee will have a slate to put forward at that time.  FY23 Trustees/Friends/Foundation budget: Motion to approve by Rev. Claire Feingold Thoryn. Seconded by Mr. Pato. Vote 5-0 approved.  FY23 Trustee Meeting Dates – Motion to approve by Ms. Barry. Seconded by Rev. Claire Feingold Thoryn. Vote 5-0 approved. Old Business Stone Building Reuse Committee Update – Suzie Barry, Trustee Liaison to SBRC The group has had their final public forum. They are working on their final report to be presented at the Full Board meeting on 5/18/22 (item placed on agenda). They will meet with the Select Board shortly thereafter. To confirm, per the deed the trustees have to approve the use of the building. Mr. Pato will write up the outline discussed on the specific responsibility of the Trustees based on the deed. Announcements  Ms. Barry will be absent at the 5/18/22 meeting; Rabbi Howard Jaffe will run the meting.  There will be a light lunch following the 5/18/22 meeting in recognition of Rabbi Howard Jaffe’s many years on the board.  Our next Executive Board meting will be at 4:00 pm on Wednesday, 6/1/22. Adjournment (vote) Motion to adjourn at 4:55 pm by Mr. Pato. Seconded by Rev. Claire Feingold Thoryn. Vote 5-0 approved.