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HomeMy WebLinkAbout2022-06-01-BOLT-min CARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 4:00 PM Wednesday, June 1, 2022 Hybrid Meeting: In person at the Library in the Learning Center/Zoom Attendees: Board: Suzie Barry, Joe Pato, Rev. Claire Feingold Thoryn, Eileen Jay, Rabbi Amy Hertz (joined at 4:04 p.m.) Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Cathie Ghorbani, Kate Leppanen Guests: Mina Makarious, Town Attorney Call to Order Ms. Barry called the meeting to order at 4:01 pm Public Comment None. Secretary’s Minutes May 4, 2022 Executive Board Meeting – edited. Motion to approve as edited by Ms. Feingold Thoryn. Seconded by Ms. Jay. Vote 5-0 approved. Old Business  Stone Building Reuse Committee Update – Suzie Barry, Trustee Liaison to SBRC o The Stone Building Reuse Committee made their final presentation to the Full Board of Trustees at the May Annual Meeting. They made a similar presentation to the Select Board. Mina Makarious, the Town Attorney spoke about the Stone Building deed restriction and the Trustees options moving forward. o If the Trustees determine that they no longer want to be the decision-making body for reuse of the building, the process would involve a request to the Massachusetts Attorney General’s office. They may feel that the change is minor enough to approve it directly, or it may require a hearing in front of the SJC to make the change. This process is not infrequent with older deeds such as this one and may take approximately a year to work its way through the process. o Members of the Executive Board were generally in favor of moving the responsibility from the Trustees to the Select Board, but It was decided that this should be a vote of the full board. The library director will attempt to find a date for a meeting in June.  HDC Nomination Update – Ms. Barry will send out the request to the Full Board to see if they know individuals who may be qualified and interested in serving on the HDC.  Trustee Meeting Dates – Meeting time for EB meetings changed to 12:00 p.m. Financial Updates  Municipal spending is on target for this time of year. We do anticipate being under budget for our personnel budget as we’ve had so many absences. Administrative Updates  We will be presenting an updated Action Plan to you for a vote in the fall.  Annual report from to the Trustees and an update of the library’s DEI activities will be sent over the summer. Building Updates  Children’s Room/Large Meeting Room Project work will continue over the summer. Info about the project is available on the website.  Continuing to gather public feedback. Visited LexFUN! and SEPAC/SEPTA. New Business None Announcements None Adjournment (vote) Motion to adjourn at 4:57 pm by Claire Feingold Thoryn. Seconded by Joe Pato. Vote 5-0 approved.