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HomeMy WebLinkAbout2022.06.01 EB Minutes FinalCARY MEMORIAL LIBRARY EXECUTIVE BOARD MEETING BOARD OF LIBRARY TRUSTEES 4:00 PM Wednesday, June 1, 2022 Hybrid Meeting: In person at the Library in the Learning Center/Zoom   Attendees: Board: Suzie Barry, Joe Pato, Rev. Claire Feingold Thoryn, Eileen Jay, Rabbi Amy Hertz (joined at 4:04 p.m.) Staff: Koren Stembridge, Laura Bernheim, Susan Lusk, Cathie Ghorbani, Kate Leppanen  Guests: Mina Makarious, Town Attorney   Call to Order Ms. Barry called the meeting to order at 4:01 pm   Public Comment None.   Secretary’s Minutes May 4, 2022 Executive Board Meeting – edited. Motion to approve as edited by Ms. Feingold Thoryn. Seconded by Ms. Jay. Vote 5-0 approved.   Old Business Stone Building Reuse Committee Update – Suzie Barry, Trustee Liaison to SBRC The Stone Building Reuse Committee made their final presentation to the Full Board of Trustees at the May Annual Meeting. They made a similar presentation to the Select Board. Mina Makarious, the Town Attorney spoke about the Stone Building deed restriction and the Trustees options moving forward. If the Trustees determine that they no longer want to be the decision-making body for reuse of the building, the process would involve a request to the Massachusetts Attorney General’s office. They may feel that the change is minor enough to approve it directly, or it may require a hearing in front of the SJC to make the change. This process is not infrequent with older deeds such as this one and may take approximately a year to work its way through the process. Members of the Executive Board were generally in favor of moving the responsibility from the Trustees to the Select Board, but It was decided that this should be a vote of the full board. The library director will attempt to find a date for a meeting in June. HDC Nomination Update – Ms. Barry will send out the request to the Full Board to see if they know individuals who may be qualified and interested in serving on the HDC. Trustee Meeting Dates – Meeting time for EB meetings changed to 12:00 p.m.    Financial Updates Municipal spending is on target for this time of year. We do anticipate being under budget for our personnel budget as we’ve had so many absences. Administrative Updates We will be presenting an updated Action Plan to you for a vote in the fall. Annual report from to the Trustees and an update of the library’s DEI activities will be sent over the summer. Building Updates Children’s Room/Large Meeting Room Project work will continue over the summer. Info about the project is available on the website. Continuing to gather public feedback. Visited LexFUN! and SEPAC/SEPTA. New Business None   Announcements None Adjournment (vote) Motion to adjourn at 4:57 pm by Claire Feingold Thoryn. Seconded by Joe Pato. Vote 5-0 approved.