HomeMy WebLinkAbout2022-11-01 SB Packet - Released SELECT BOARD MEETING
Tuesday, November 1, 2022
Conducted by Remote Participation*
6:00 P M
AGENDA
EXECUTIVE SESSION
1. Exemption 6: To Consider the Purchase, Exchange, Lease or Value of Real 6:OOpm
P rop erty
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Appoint Sustainable Lexington Committee Member to the School Building 6:15pm
Committee for the Lexington High School Project
2. S p ec ial To wn Meeting 2022-3 6:20p m
• R evis ed Mo tio n- S T M 2022-3 Artic le 3: E s tab lis h,Amend, D is s o lve and
Appropriate To and F rom S p ecified S tabilization Funds
• Revised Motion- S TM 2022-3 Article 12: Creation of Housing Trust
• S elec t B o ard Artic le D is c us s io n and P o s itio ns
ADJOURN
1. Anticipated Adjournment 7:OOpm
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meeting:http s://lexington.novus agenda.c om/agendapub lic/
Membe�s of the public can view the fneeting webina�f�om thei�compute�o�tablet by
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*An Ac t R elative to Extending C ertain S tate o f Emergenc y
Ac c omo datio ns:http s://v��ww.mas s.go v/the-op en-meeting-law
T he next regularly s c heduled meeting o f the S elec t B o ard will b e held p rio r to S p ec ial To wn
Meeting 2022-3 on Wednesday, November 2, 2022 at 6:OOpm via remote participation.
Hearing Assistance Devices Available on Request ��
All agenda time and the o�de�of items a�e app�ximate and � � �,�,,,
subject to change. Recarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Appoint Sustainable Le�ngton Committee Member to the School Building Committee for the
Lexington High School Project
PRESENTER: ITEM
NUMBER:
Mark S andeen, S elect Board Member
I.1
S UMMARY:
Category:Decision-Making
The Select Board and School Committee adopted the Integrated Building Design& Construction Policy on
O ctober 7, 2019 calling for the establishment of a building project stakeholder group including repres entatives
from the Sustainable Lexington Committee. The Massachusetts School Building Authority(MSBA)requires
the establishment of a School Building Committee.
The Select Board Chair asked for a comparison of the membership and responsibilities of the Integrated
Building Design and Construction Policy stakeholder group and the MSBA School Building Committee. The
C hair als o as ked fo r rec o mmend atio ns fro m the c o mmittee c hairs o f the P ermanent B uild ing C o mmittee and
the S us tainab le L exingto n C o mmittee regard ing the ap p o intment o f a S us tainab le L exingto n C o mmittee
memb er to the S c ho 01 B uild ing C o mmittee and whether the c hairs wo uld rec o mmend that the s takeho ld er
group should b e integrated with the S cho 01 Building C ommittee or meet indep endently o f the S cho 01 Building
C ommittee.
Integrated
B uilding
Design MSBA
Policy School
S ta ke ho lde r B uilding
Membership Group Committee
Town Manager Y Y
Superintendent of S chools Y Y
S elect Board Member Y Y
S cho 01 C ommittee Memb er Y Y
School Principal Y Y
R ep re s entative s o f:
Department of Public F acilities Y Y
P ermanent Building C ommittee Y Y
Building O c cup ants Y Y
S us tainab le L exingto n C o mmittee Y
Liaison Capital Expenditures Committee Y Y
Integrated
B uilding
Design MSBA
Policy School
S ta ke ho lde r B uilding
Requirements Group C ommittee
Maximize the health and well b eing o f building o c cup ants and pub lic Y
Establish specific targets for the project Y Y
Design Team S election Y Y
Ens ure d e s ign and c o ns truc tio n meets p ro grammatic requirements Y Y
Guide& Review Project Scope, Schedule, Cost Y Y
Evaluate Optimal Designs Y Y
Project Phase Review(Feasibility, SD, DD, CD and Construction) Y Y
Maximize o ns ite renewab le energy p ro duc tio n Y
Provide resilient and maintainable buildings Y Y
T he two c o-c hairs o f the P ermanent B uild ing C o mmittee b o th agree that a S us tainab le L exingto n C o mmitte e
memb er s hould b e app o inted as a memb er o f the S c ho 01 Building C o mmittee and that the s takeho ld er gro up
meetings should be integrated with the School Building Committee meetings. Both co-chairs support Daniel
Vo s s as the memb er to b e app o inted to the S cho 01 Building C ommittee.
On August 23, 2022, the Sustainable Lexington Committee voted unanimously to recommend that a member of
the S us tainab le L exingto n C o mmittee b e ap p o inted to the S c ho 01 B uild ing C o mmittee and that the s takeho ld er
group meetings should be integrated with the School Building Committee meetings. On September 27, 2022,
the S us tainab le L exingto n C o mmittee vo ted unanimo us ly to rec o mmend that D aniel Vo s s b e ap p o inted to the
S chool Building Committee for the Lexington High S chool project.
SUGGESTED MOTION:
Mo ve to ap p o int S us tainab le L exingto n C o mmittee memb er D aniel vo s s to the S c ho 01 B uild ing C o mmitte e fo r
the L exingto n High S c ho 01 p ro j ec t, and further to amend the S c ho 01 B uild ing C o mmittee memb ers hip as
appropriate and s end the revis ion to the M S BA.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
11/1/2022 6:15pm
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Special Town Meeting 2022-3
PRESENTER: ITEM
Carol n Kosnoff Asst TM for NUMBER:
y �
F inanc e; Kelly Axtell, Deputy T M;
Mark S andeen, S B Member I'2
S UMMARY:
C ategory:Informing
C aro lyn Ko s no ff,A s s is tant To wn Manager fo r F inanc e, will up d ate the S ele c t B o ard o n the revis ed mo tio n fo r
Article 3 - Establish,Amend, Dis s olve and Appropriate To and F rom S p ec ified S tab ilization F unds.
Kelly Axtell, Deputy Town Manager and Mark S andeen, S elect Board Member, will review the revised motion
for Article 12 - Creation of Housing Trust. The revision occured on page 5, S ection 20 (the words "or
d e s ignee" ad d ed at the end o f the p aragrap h).
T he S elect B oard will discuss Special Town Meeting 2022-3 articles and positions.
Town Meeting P age on Town�Veb site
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
11/1/2022 6:20p m
ATTACHMENTS:
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Town of Lexington
Motion
2022-3 Special Town Meeting
ARTICLE 3 ESTABLISH,AMEND,DISSOLVE AND APPROPRIATE TO AND FROM
SPECIFIED STABILIZATION FUNDS
MOTION:
a) That$100,000 be appropriated to the Transportation Demand Management/Public Transportation
Stabilization Fund, and that to meet this appropriation$100,000 be transferred from the
Transportation Demand Management/Public Transportation Special Revenue Fund; and
b) That$107,554 be appropriated to the Transportation Management Overlay District Stabilization
Fund, and that to meet this appropriation$107,554 be transferred from the Transportation
Management Overlay District Special Revenue Fund; and
c) That$250,000 be appropriated to the Ambulance Stabilization Fund, and that to meet this
appropriation$250,000 be transferred from the Ambulance Special Revenue Fund; and
d) That$2,375,392 be appropriated to the Capital Stabilization Fund,and that to meet this
appropriation$2,375,392 be raised in the tax levy; and
e) That the remaining balance of$494.05 in the Debt Service Stabilization Fund be appropriated to
offset the FY2023 debt service of the bond dated February 1,2003 issued for funding additions and
renovations to the Lexington High School, Clarke Middle School and Diamond Middle School as
refunded with bonds dated December 8,2011 and maturing on December 8, 2023; and further,that
subsequent to funding this final appropriation of$494.05,the Debt Service Stabilization Fund be
dissolved; and
f� That$4,479.48 be appropriated to the Affordable Housing Stabilization Fund, and that to meet this
appropriation$4,479.48 be transferred from the Community Impact Fee Special Revenue Fund;
and further,that in accordance with M.G.L. Chapter 40, Section SB paragraph four,that all future
Community Impact Fees received from short-term rentals pursuant to M.G.L. Chapter 64G, Section
3D(a)and 3D(b)be deposited into the Affordable Housing Stabilization Fund.
(Revised 10/28/2022)
Town of Lexington
Motion
2022-3 Special Town Meeting
ARTICLE 12 CREATION OF HOUSING TRUST
MOTION:
a. That the Town establish a municipal affordable housing trust pursuant to Massachusetts
General Laws Chapter 44, S ection 5 5 C; and
b. That the Code of the Town of Lexington be amended by adding a new Chapter 132, as
follows, and that the Town Clerk be permitted to make edits to the Bylaw so that its
numbering conforms to the format for the Code:
Chapter 21
AFFORDABLE HOUSING TRUST BYLAW
� 132-1. MUNICIPAL AFFORDABLE HOUSING TRUST
There shall be in the Town of Lexington an Affordable Housing Trust created pursuant to the
authority set forth in Massachusetts General Laws c. 44, § SSC and Article 12 of the 2022 Fall
Special Town Meeting.
� 132-2. NAME of the TRUST
The Trust shall be called the "Lexington Affordable Housing Trust" (the "Trust").
� 132-3. PURPOSE
The purpose of the Trust shall be to provide for the preservation and creation of affordable housing
in the Town of Lexington for the benefit of low and moderate income households and for the
funding of community housing, as defined in G.L. c. 44B (the "Community Preservation Act").
� 132-4. TRUSTEES
There shall be a Board of Trustees(the"Board"),which shall include no less than five and no more
than nine Trustees, including one member of the Select Board, each of Whom, to the extent
possible, shall have a background or interest in affordable housing,including a resident With a low-
or moderate-income, and who,together, shall have a background in finance, law,real estate or real
estate development.
A. A majority of the Board shall constitute a quorum.
B. All Trustees shall be appointed by the Select Board.
Town of Lexington
Motion
2022-3 Special Town Meeting
C. Trustees shall serve for a term of ttivo (2) years, except that one less than a maj ority of the
initial Trustee appointments shall be for a term of one (1) year. Trustees may be
reappointed on terms to be determined by the Trust.
D. Only persons who are residents of Lexington shall be appointed as a Trustee.Any Trustee
who ceases to be a resident of Lexington shall cease to be a Trustee hereunder within three
months thereafter and shall promptly provide a written notification of change in residence
to the Board and to the Town Clerk; provided, however that if a person fails to give such
notice, their participation or vote on a matter shall not void the Board's decisions with
respect to that matter.
E. A Trustee may be removed by the Select Board for cause.Any Trustee may also resign by
written instrument signed and acknowledged by such Trustee and duly filed with the Town
Clerk.Vacancies shall be filled by the Select Board for the remainder of an unexpired term.
F. If any Trustee is absent from five (5) consecutive, regularly-scheduled meetings of the
Trust or all meetings over any six (6) month period, except in the case of illness, such
Trustee's position shall be deemed vacant and shall be filled with a new appointment as set
forth above.
G. The Trustees shall elect officers annually consisting of a Chair,Vice Chair and Clerk. The
Trustees may establish subcommittees or ad hoc related committees to carry out the
purpose of the Trust.
H. A maj ority of Trustees then serving may exercise any or all of the powers of the Trustees
hereunder and may execute on behalf of the Trustees any and all instruments with the same
effect as though executed by all the Trustees. No Trustee shall be required to give bond.
No license of court shall be required to confirm the validity of any transaction entered into
by the Trustees with respect to the Trust Estate.
I. No Trustee shall be liable for the acts, negligence, or defaults of any other Trustee or any
employee, agent, or representative of the Trustees selected with reasonable care, not for
errors in judgment,nor mistakes of law or facts made in good faith,nor in reliance in good
faith on advice of counsel, nor any other acts or omissions in good faith.
J. Neither the Trustees nor any agent or officer of the Trust shall have the authority to bind
the Town of Lexington.
� 132-5. MEETINGS OF THE TRUST
A. The Trust shall meet at least quarterly at such time and at such place as the Trustees shall
determine.
2
Town of Lexington
Motion
2022-3 Special Town Meeting
B. The Trust is a governmental body for purposes of G.L. c. 30A, §§ 18-25 (the "Open
Meeting Law"). Notice of all meetings of the Trust shall be given in accordance with the
provisions of the Open Meeting Law, as may be amended from time to time, including
provisions regarding remote participation.
C. The Clerk shall prepare minutes of ineetings of the Trust and shall maintain records thereof.
A quorum at any meeting shall be a simple maj ority of the Trustees then serving.
� 132-6. POWERS OF THE TRUSTEES
A. The powers of the Board, all of which shall be carried out in furtherance of the purposes
set forth herein, shall include the following powers, except that the Board shall require
prior approval of the Select Board to make purchases of real estate that exceed the average
sale price of a single-family in the Town of Lexington as determined annually by the
Assessor's office.
1. to accept and receive real property,personal property or money,by gift,grant,contribution,
devise or transfer from any person, firm, corporation or other public or private entity,
including but not limited to money, grants of funds or other property tendered to the Trust
in connection with any bylaw or any general or special law or any other source, including
money appropriated pursuant to G.L. c. 44B, provided, however, that any such money
received from chapter 44B shall be used in accordance with the provisions of G.L. c. 44, §
SSC(1);
2. to purchase and retain real or personal property, including without restriction investments
that yield a high rate of income or no income;
3. to sell, lease, exchange, transfer or convey any personal, mixed, or real property at public
auction or by private contract for such consideration and on such terms as to credit or
otherwise, and to make such contracts and enter into such undertaking relative to Trust
property as the Board deems advisable notwithstanding the length of any such lease or
contract;
4. to execute, acknowledge and deliver deeds, assignments, transfers, pledges, leases,
covenants, contracts, promissory notes, releases, grant agreements and other instruments
sealed or unsealed, necessary, proper or incident to any transaction in which the Board
engages for the accomplishment of the purposes of the Trust;
5. to employ advisors and agents, such as accountants, appraisers and lawyers as the Board
deems necessary;
3
Town of Lexington
Motion
2022-3 Special Town Meeting
6. to pay reasonable compensation and expenses to all advisors and agents and to apportion
such compensation between income and principal as the Board deems advisable;
7. to apportion receipts and charges between income and principal as the Board deems
advisable,to amortize premiums and establish sinking funds for such purpose,and to create
reserves for depreciation depletion or otherwise;
8. to participate in any reorganization, recapitalization, merger or similar transaction; and to
give proxies or powers of attorney with or without power of substitution to vote any
securities or certificates of interest; and to consent to any contract, lease, mortgage,
purchase or sale of property, by or between any corporation and any other corporation or
person;
9. to deposit any security with any protective reorganization committee, and to delegate to
such committee such powers and authority with relation thereto as the Board may deem
proper and to pay, out of Trust property, such portion of expenses and compensation of
such committee as the Board may deem necessary and appropriate;
10. to carry property for accounting purposes other than acquisition date values;
11. to borrow money on such terms and conditions and from such sources as the Board deems
advisable,to mortgage and pledge Trust assets as collateral,but any mortgage or pledge of
assets as collateral greater than the extent of the Trust's assets requires approval by a two-
thirds vote of an Annual or Special Town Meeting;
12. to make distributions or divisions of principal in kind;
13. to compromise, attribute,defend,enforce,release, settle or otherwise adjust claims in favor
or against the Trust, including claims for taxes, and to accept any property, either in total
or partial satisfaction of any indebtedness or other obligation, and subj ect to the provisions
of this Trust, to continue to hold the same for such period of time as the Board may deem
appropriate;
14. to manage or improve real property; and to abandon any property which the Board
determined not to be worth retaining;
15. to hold all or part of the Trust property uninvested for such purposes and for such time as
the Board may deem appropriate;
16. to extend the time for payment of any obligation to the Trust;
4
Town of Lexington
Motion
2022-3 Special Town Meeting
17. to make recommendations on proposals or Town Meeting warrant articles which affect
housing.
18. to develop policy goals and statements to serve as guidelines for the Trust, subj ect to
approval by the Select Board and consistent with the Town's housing goals and plans as
may be adopted and amended by the Select Board from time to time;
19. to exercise such additional powers consistent with the provisions of this bylaw and G.L. c.
44, § 5 5 C, as may b e amended from time to time.
20. to compensate the Town for services provided to the Trust in connection with the Trust's
activities, including but not limited to dedicated staff to Trustees, engineering support for
proj ect-specific activities, and other Town services, as such services are requested by the
Trustees to the Town Manager and authorized by the Town Manager or designee;
21. to establish criteria and qualifications for recipients and expenditures in accordance with
Trust's stated purposes;
22. to serve as a lottery and monitoring agent for affordable housing, and to accept
compensation for providing such services into the Trust.
B. Notwithstanding any general or special law to the contrary, all moneys paid to the Trust in
accordance with any Town bylaw or regulation, or private contribution shall be paid
directly into the Trust and need not be appropriated or accepted and approved into the Trust.
General revenues appropriated into the Trust become Trust property and to be expended
these funds need not be further appropriated.All moneys remaining in the Trust at the end
of any fiscal year, whether or not expended by the Board within 1 year of the date they
were appropriated into the trust, remain Trust property.
� 132-7. TREASURER AS CUSTODIAN OF FUNDS
A. The Town Treasurer shall be the custodian of the Trust's funds and shall maintain
separate accounts and records for the Trust's funds.
B. The Treasurer shall invest the funds in the manner authorized by G.L. c. 44, § 55
(Public Funds on Deposit;Limitations;Investments,) § SSA,(Liability of Depositor
for Losses Due to Bankruptcy), and § SSB (Investment of Public Funds), as such
laws may be amended or replaced.
C. Any income or proceeds received from the investment of funds shall be credited to
and become part of the Trust.
5
Town of Lexington
Motion
2022-3 Special Town Meeting
D. Expenditures by the Trust shall be processed through the Town's payment warrant
but shall be subject to the provisions of G.L. c. 44, § SSC. The Trust's approved
annual budget, and any approved budget revisions, shall be submitted to the Select
Board.
E. As custodian, the Treasurer shall issue checks as directed by the Trustees. In
accordance with G.L. c. 44, § SSC, the books and records of the Trust shall be
audited annually by an independent auditor in accordance with accepted accounting
practices for municipalities. Upon receipt of the audit by the Trustees, a copy shall
be provided forthwith to the Select Board.
F. The Trustees shall keep a record of its activities and at the close of every�scal year,
shall make a report thereof to the Select Board. The report shall include a
description and source of funds received and expended and the type of affordable
housing programs or properties assisted with the funding.
� 132-8. MISCELLANEOUS
A. The Trust is a public employer and the members of the Board are public employees for
purposes of G.L. c. 258.
B. Trustees are designated as public agents for purposes of the constitution of the
Commonwealth.
C. The Trust shall be considered a municipal agency and the Trustees shall be considered
special municipal employees and shall be subject to the provisions of G.L. c. 268A.
D. The Trust is exempt from G.L. c. 59 and c. 62, and from any other provisions concerning
payment of taxes based upon or measured by property or income imposed by the
Commonwealth or any political subdivision thereof.
E. The Trust is a Board of the Town for purposes of procurement under G.L. c. 30B and c. 40
§ 15A; but agreements and conveyances between the Trust and agencies, Boards,
commissions, authorities, departments and public instrumentalities of the Town of
Lexington shall be exempt from G.L. c. 30B.
�132-9. RECORDINGS;AMENDMENTS
The Trustees are authorized to record a Declaration of Trust and a Certificate of Trustees for the
Trust with the Middlesex South District Registry of Deeds and the Registered Land Division of
the Land Court Registration Office. The Declaration of Trust may be amended from time to time
6
Town of Lexington
Motion
2022-3 Special Town Meeting
except as to those provisions specifically required under G.L. c. 44, § SSC, by an instrument in
writing signed by all of the Trustees then serving and approved at a meeting called for that purpose,
and approved by the Select Board provided that in each case, a certificate of amendment shall be
recorded with the Middlesex South District Registry of Deeds and, if necessary, the Registered
Land Division of the Land Court.
� 132-10. DURATION OF THE TRUST
A. The Trust shall continue so long as authorized under the Laws of the
Commonwealth of Massachusetts. Notwithstanding the foregoing, The Trust may
be terminated by a majority vote of the Town Meeting in accordance with G.L. c.
44, § SSC,provided that an instrument of termination together with a certified copy
of the Town Meeting vote are duly recorded with the Middlesex South District
Registry of Deeds and, if necessary, the Registered Land Division of the Land
Court.
B. Upon termination of the Trust, subject to the payment of or making provisions for
the payment of all obligations and liabilities of the Trust and the Trustees, the net
assets of the Trust shall be transferred to the Town and held by the Select Board for
affordable housing purposes. In making any such distribution, the Trustees may,
subject to the approval of the Select Board, sell all or any portion of the Trust
property and distribute the net proceeds thereof or they may distribute any of the
Trust's assets in kind. The powers of the Trustees shall continue until the affairs of
the Trust are concluded.
� 132-11. RECORD TO BE CONCLUSIVE, CERTIFICATE AS TO FACTS
Every contract, deed,mortgage, lease and other instrument executed by a maj ority of the Trustees
then serving as appears from instruments or certificates recorded with the Registry of Deeds and
Registered Land Division of the Land Court to be Trustees hereunder shall be conclusive evidence
in favor of any person relying thereon or claiming thereunder, that at the time of the delivery
thereof this Trust was in full force and effect and that the execution and delivery of such instrument
was duly authorized by the Trustees except that instruments of amendment pursuant to Section 9
and an instrument of termination pursuant to Section 10 hereof shall be conclusive only if it appears
that the delegations, amendments or termination have been executed by all of the Trustees then
serving.Any person dealing with the Trust property or the Trustees may rely on a certificate signed
by any person appearing from instruments or certificates so recorded to be a Trustee hereunder as
to the identity of the then current serving Trustees or as to the existence or non-existence of any
fact or facts which constitute conditions precedent to acts by the Trustees or in any other manner
germane to the affairs of the Trust.
(Revised 10/28/2022)
7
Town of Lexington
Motion
2022-3 Special Town Meeting
ARTICLE 12 CREATION OF HOUSING TRUST
MOTION:
a. That the Town establish a municipal affordable housing trust pursuant to Massachusetts
General Laws Chapter 44, S ection 5 5 C; and
b. That the Code of the Town of Lexington be amended by adding a new Chapter 132, as
follows, and that the Town Clerk be permitted to make edits to the Bylaw so that its
numbering conforms to the format for the Code:
Chapter 21
AFFORDABLE HOUSING TRUST BYLAW
� 132-1. MUNICIPAL AFFORDABLE HOUSING TRUST
There shall be in the Town of Lexington an Affordable Housing Trust created pursuant to the
authority set forth in Massachusetts General Laws c. 44, § SSC and Article 12 of the 2022 Fall
Special Town Meeting.
� 132-2.NAME of the TRUST
The Trust shall be called the "Lexington Affordable Housing Trust" (the "Trust").
� 132-3. PURPOSE
The purpose of the Trust shall be to provide for the preservation and creation of affordable housing
in the Town of Lexington for the benefit of low and moderate income households and for the
funding of community housing, as defined in G.L. c. 44B (the"Community Preservation Act").
� 132-4. TRUSTEES
There shall be a Board of Trustees(the"Board"),which shall include no less than five and no more
than nine Trustees, including one member of the Select Board, each of whom, to the extent
possible,shall have a background or interest in affordable housing,including a resident with a low-
or moderate-income, and who,together, shall have a background in finance, law,real estate or real
estate development.
A. A majority of the Board shall constitute a quorum.
B. All Trustees shall be appointed by the Select Board.
Town of Lexington
Motion
2022-3 Special Town Meeting
C. Trustees shall serve for a term of two (2) years, except that one less than a majority of the
initial Trustee appointments shall be for a term of one (1) year. Trustees may be
reappointed on terms to be determined by the Trust.
D. Only persons who are residents of Lexington shall be appointed as a Trustee.Any Trustee
who ceases to be a resident of Lexington shall cease to be a Trustee hereunder within three
months thereafter and shall promptly provide a written notification of change in residence
to the Board and to the Town Clerk; provided, however that if a person fails to give such
notice, their participation or vote on a matter shall not void the Board's decisions with
respect to that matter.
E. A Trustee may be removed by the Select Board for cause.Any Trustee may also resign by
written instrument signed and acknowledged by such Trustee and duly filed with the Town
Clerk.Vacancies shall be filled by the Select Board for the remainder of an unexpired term.
F. If any Trustee is absent from five (5) consecutive, regularly-scheduled meetings of the
Trust or all meetings over any six (6) month period, except in the case of illness, such
Trustee's position shall be deemed vacant and shall be filled with a new appointment as set
forth above.
G. The Trustees shall elect officers annually consisting of a Chair,Vice Chair and Clerk. The
Trustees may establish subcommittees or ad hoc related committees to carry out the
purpose of the Trust.
H. A maj ority of Trustees then serving may exercise any or all of the powers of the Trustees
hereunder and may execute on behalf of the Trustees any and all instruments with the same
effect as though executed by all the Trustees. No Trustee shall be required to give bond.
No license of court shall be required to confirm the validity of any transaction entered into
by the Trustees with respect to the Trust Estate.
I. No Trustee shall be liable for the acts, negligence, or defaults of any other Trustee or any
employee, agent, or representative of the Trustees selected with reasonable care, not for
errors in judgment,nor mistakes of law or facts made in good faith,nor in reliance in good
faith on advice of counsel,nor any other acts or omissions in good faith.
J. Neither the Trustees nor any agent or officer of the Trust shall have the authority to bind
the Town of Lexington.
� 132-5. MEETINGS OF THE TRUST
A. The Trust shall meet at least quarterly at such time and at such place as the Trustees shall
determine.
2
Town of Lexington
Motion
2022-3 Special Town Meeting
B. The Trust is a governmental body for purposes of G.L. c. 30A, §§ 18-25 (the "Open
Meeting Law"). Notice of all meetings of the Trust shall be given in accordance with the
provisions of the Open Meeting Law, as may be amended from time to time, including
provisions regarding remote participation.
C. The Clerk shall prepare minutes of ineetings of the Trust and shall maintain records thereof.
A quorum at any meeting shall be a simple maj ority of the Trustees then serving.
� 132-6. POWERS OF THE TRUSTEES
A. The powers of the Board, all of which shall be carried out in furtherance of the purposes
set forth herein, shall include the following powers, except that the Board shall require
prior approval of the Select Board to make purchases of real estate that exceed the average
sale price of a single-family in the Town of Lexington as determined annually
the Assessor's office.
1. to accept and receive real property,personal property or money,by gift,grant,contribution,
devise or transfer from any person, firm, corporation or other public or private entity,
including but not limited to money, grants of funds or other property tendered to the Trust
in connection with any bylaw or any general or special law or any other source, including
money appropriated pursuant to G.L. c. 44B, provided, however, that any such money
received from chapter 44B shall be used in accordance with the provisions of G.L. c. 44, §
SSC(1);
2. to purchase and retain real or personal property, including without restriction investments
that yield a high rate of income or no income;
3. to sell, lease, exchange, transfer or convey any personal, mixed, or real property at public
auction or by private contract for such consideration and on such terms as to credit or
otherwise, and to make such contracts and enter into such undertaking relative to Trust
property as the Board deems advisable notwithstanding the length of any such lease or
contract;
4. to execute, acknowledge and deliver deeds, assignments, transfers, pledges, leases,
covenants, contracts, promissory notes, releases, grant agreements and other instruments
sealed or unsealed, necessary, proper or incident to any transaction in which the Board
engages for the accomplishment of the purposes of the Trust;
5. to employ advisors and agents, such as accountants, appraisers and lawyers as the Board
deems necessary;
6. to pay reasonable compensation and expenses to all advisors and agents and to apportion
such compensation between income and principal as the Board deems advisable;
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Town of Lexington
Motion
2022-3 Special Town Meeting
7. to apportion receipts and charges between income and principal as the Board deems
advisable,to amortize premiums and establish sinking funds for such purpose,and to create
reserves for depreciation depletion or otherwise;
8. to participate in any reorganization, recapitalization, merger or similar transaction; and to
give proxies or powers of attorney with or without power of substitution to vote any
securities or certificates of interest; and to consent to any contract, lease, mortgage,
purchase or sale of property, by or between any corporation and any other corporation or
person;
9. to deposit any security with any protective reorganization committee, and to delegate to
such committee such powers and authority with relation thereto as the Board may deem
proper and to pay, out of Trust property, such portion of expenses and compensation of
such committee as the Board may deem necessary and appropriate;
10. to carry property for accounting purposes other than acquisition date values;
11. to borrow money on such terms and conditions and from such sources as the Board deems
advisable, to mortgage and pledge Trust assets as collateral,but any mortgage or pledge of
assets as collateral greater than the extent of the Trust's assets requires approval by a two-
thirds vote of an Annual or Special Town Meeting;
12. to make distributions or divisions of principal in kind;
13. to compromise,attribute,defend, enforce,release, settle or otherwise adjust claims in favor
or against the Trust, including claims for taxes, and to accept any property, either in total
or partial satisfaction of any indebtedness or other obligation, and subject to the provisions
of this Trust, to continue to hold the same for such period of time as the Board may deem
appropriate;
14. to manage or improve real property; and to abandon any property which the Board
determined not to be worth retaining;
15. to hold all or part of the Trust property uninvested for such purposes and for such time as
the Board may deem appropriate;
16. to extend the time for payment of any obligation to the Trust;
17. to make recommendations on proposals or Town Meeting warrant articles which affect
housing.
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Town of Lexington
Motion
2022-3 Special Town Meeting
18. to develop policy goals and statements to serve as guidelines for the Trust, subj ect to
approval by the Select Board and consistent with the Town's housing goals and plans as
may be adopted and amended by the Select Board from time to time;
19. to exercise such additional powers consistent with the provisions of this bylaw and G.L. c.
44, § S S C, as may be amended from time to time.
20. to compensate the Town for services provided to the Trust in connection with the Trust's
activities, including but not limited to dedicated staff to Trustees, engineering support for
project-specific activities, and other Town services, as such services are requested by the
Trustees to the Town Manager and authorized by the Town Manager � si •
�
21. to establish criteria and qualifications for recipients and expenditures in accordance with
Trust's stated purposes;
22. to serve as a lottery and monitoring agent for affordable housing, and to accept
compensation for providing such services into the Trust.
B. Notwithstanding any general or special law to the contrary, all moneys paid to the Trust in
accordance with any Town bylaw or regulation, or private contribution shall be paid
directly into the Trust and need not be appropriated or accepted and approved into the Trust.
General revenues appropriated into the Trust become Trust property and to be expended
these funds need not be further appropriated.All moneys remaining in the Trust at the end
of any fiscal year, whether or not expended by the Board within 1 year of the date they
were appropriated into the trust, remain Trust property.
� 132-7. TREASURER AS CUSTODIAN OF FUNDS
A. The Town Treasurer shall be the custodian of the Trust's funds and shall maintain
separate accounts and records for the Trust's funds.
B. The Treasurer shall invest the funds in the manner authorized by G.L. c. 44, § 55
(Public Funds on Deposit;Limitations;Investments,) § SSA,(Liability of Depositor
for Losses Due to Bankruptcy), and § SSB (Investment of Public Funds), as such
laws may be amended or replaced.
C. Any income or proceeds received from the investment of funds shall be credited to
and become part of the Trust.
D. Expenditures by the Trust shall be processed through the Town's payment warrant
but shall be subject to the provisions of G.L. c. 44, § SSC. The Trust's approved
5
Town of Lexington
Motion
2022-3 Special Town Meeting
annual budget, and any approved budget revisions, shall be submitted to the Select
Board.
E. As custodian, the Treasurer shall issue checks as directed by the Trustees. In
accordance with G.L. c. 44, § SSC, the books and records of the Trust shall be
audited annually by an independent auditor in accordance with accepted accounting
practices for municipalities. Upon receipt of the audit by the Trustees, a copy shall
be provided forthwith to the Select Board.
F. The Trustees shall keep a record of its activities and at the close of every fiscal year,
shall make a report thereof to the Select Board. The report shall include a
description and source of funds received and expended and the type of affordable
housing programs or properties assisted with the funding.
� 132-8. MISCELLANEOUS
A. The Trust is a public employer and the members of the Board are public employees for
purposes of G.L. c. 258.
B. Trustees are designated as public agents for purposes of the constitution of the
Commonwealth.
C. The Trust shall be considered a municipal agency and the Trustees shall be considered
special municipal employees and shall be subject to the provisions of G.L. c. 268A.
D. The Trust is exempt from G.L. c. 59 and c. 62, and from any other provisions concerning
payment of taxes based upon or measured by property or income imposed by the
Commonwealth or any political subdivision thereof.
E. The Trust is a Board of the Town for purposes of procurement under G.L. c. 30B and c. 40
§ 15A; but agreements and conveyances between the Trust and agencies, Boards,
commissions, authorities, departments and public instrumentalities of the Town of
Lexington shall be exempt from G.L. c. 30B.
�132-9. RECORDINGS;AMENDMENTS
The Trustees are authorized to record a Declaration of Trust and a Certificate of Trustees for the
Trust with the Middlesex South District Registry of Deeds and the Registered Land Division of
the Land Court Registration Office. The Declaration of Trust may be amended from time to time
except as to those provisions specifically required under G.L. c. 44, § SSC, by an instrument in
writing signed by all of the Trustees then serving and approved at a meeting called for that purpose,
6
Town of Lexington
Motion
2022-3 Special Town Meeting
and approved by the Select Board provided that in each case, a certificate of amendment shall be
recorded with the Middlesex South District Registry of Deeds and, if necessary, the Registered
Land Division of the Land Court.
� 132-10. DURATION OF THE TRUST
A. The Trust shall continue so long as authorized under the Laws of the
Commonwealth of Massachusetts. Notwithstanding the foregoing, The Trust may
be terminated by a majority vote of the Town Meeting in accordance with G.L. c.
44, § SSC,provided that an instrument of termination together with a certified copy
of the Town Meeting vote are duly recorded with the Middlesex South District
Registry of Deeds and, if necessary, the Registered Land Division of the Land
Court.
B. Upon termination of the Trust, subj ect to the payment of or making provisions for
the payment of all obligations and liabilities of the Trust and the Trustees, the net
assets of the Trust shall be transferred to the ToWn and held by the Select Board for
affordable housing purposes. In making any such distribution, the Trustees may,
subject to the approval of the Select Board, sell all or any portion of the Trust
property and distribute the net proceeds thereof or they may distribute any of the
Trust's assets in kind. The powers of the Trustees shall continue until the affairs of
the Trust are concluded.
� 132-11. RECORD TO BE CONCLUSIVE, CERTIFICATE AS TO FACTS
Every contract, deed,mortgage, lease and other instrument executed by a maj ority of the Trustees
then serving as appears from instruments or certificates recorded with the Registry of Deeds and
Registered Land Division of the Land Court to be Trustees hereunder shall be conclusive evidence
in favor of any person relying thereon or claiming thereunder, that at the time of the delivery
thereof this Trust was in full force and effect and that the execution and delivery of such instrument
Was duly authorized by the Trustees except that instruments of amendment pursuant to Section 9
and an instrument of termination pursuant to Section 10 hereof shall be conclusive only if it appears
that the delegations, amendments or termination have been executed by all of the Trustees then
serving.Any person dealing with the Trust property or the Trustees may rely on a certificate signed
by any person appearing from instruments or certificates so recorded to be a Trustee hereunder as
to the identity of the then current serving Trustees or as to the existence or non-existence of any
fact or facts which constitute conditions precedent to acts by the Trustees or in any other manner
germane to the affairs of the Trust.
(Revised 10/28/2022)
7
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