HomeMy WebLinkAbout2022-09-29-REC-min-att_SED Associates Corp
Consulting Engineers
DESIGN MEMORANDUM
DATE: September 13, 2022
TO: Chris Bouchard/Shawn Newell — Town of Lexington DPF
FROM: Rick Calhoun — SED Associates Corp
PROJECT: Lexington Town Pool
SUBJECT: Domestic Water Replacement Options
As requested, we have developed multiple options for the replacement of the oil -fired water heater at
the above referenced location.
In keeping with the Town's efforts to reduce its carbon footprint, all the options researched are
electrically driven. A direct replacement oil -fired water heater was also researched for comparison.
The heaters at this location are only operated between Memorial Day and Labor Day and are shut-off
and drained down during the remainder the year. The provided spreadsheet titled "Revenue
Attendance Summary 2021" indicates that there was a total 39,061 persons that utilized the aquatic
venues offered by the town, which include the pool and the old reservoir. The pool had a total of 918.5
hour of operation for the same time period. The facility has a total of 18 showers.
The existing electrical service consist of a 400 -amp 208/3/60 service from the utility company. This
service feeds all the electrical equipment, including pool pumps and filtration system, lighting, etc. It
was stated that the service is currently at a 300 -amp use level, leaving 100 amps available for
additional electrical equipment.
Assumptions
Since there is no hot water use recording done at this location assumption need to be made to provide
a basis for sizing of a new water heating system. If we assume all the people listed on the provided
spreadsheet (39,061) utilize the pool and based on the total hours of operations (918.5), there is an
average of 43 people per hour. Since not all people that use the pool utilize the shower facilities, we
have assumed that 20 people in an hour with a maximum simultaneous operation of 6 showers with an
average shower length of 5 minutes and a maximum of 110°F water temperature. Shower heads are
rated for 1.5gpm mixed flow. With this combination of mixed water temperature and a storage of
140°F, 1.05 GPM of hot water is required. We have also assumed that the water heater should be able
to recover itself in a 30 -minute period. Recovery is the amount of time required for the water heater to
bring its storage volume back up to its storage temperature of 140°F.
Demand 20 showers/hour* 1.05 GPM Hot Water * 5 Minutes = 105 GPH
105 GPH is the number that will be used to size the storage tank options for replacement water
heaters.
SED Associates Corp
Consulting Engineers
Option 1 — Standard Electric Water Heater
This option would require the use of two (1 -standby) 50 -gallon tanks with 25 kW heating
elements/each. The peak demand of each water heaters is 99 GPH, just below the theoretical
maximum of 105 GPH. This heater is an immersion type electric resistance heater and is considered to
have an efficiency of 100%.
Based on the standard calculation for heating water, 25.66 kWH are required.
(105 GPH * 8.34 lbs/Gal * (140°F -40°F)) /3413 BTUH/kW = 25.66KWH
An estimated annual operation cost based on the provided electrical annual cost
$0.23/kWH * 25.66kwh x 833 hours/ yr. =is $4,916.20 annually.
The issue with this option is the electric power required to supply them. Each unit requires 66.6 amps of
208/3/60 power, which would go above what is available on the existing service and therefore would
require an electrical service upgrade, new panel, and additional circuit wiring for the new water heaters.
Approximate Construction Cost: $49,000 (does not include electric utility service upgrades that
would include transformer and utility related engineering costs)
Option 2 — Package Heat Pump Water Heater
This option uses a refrigerant based heat pump with an internal evaporator to either extract/reject heat
into the space. The issue with utilizing heat pump water heaters in this application is the space that
would be required to house the heaters and the ventilation air that they would need to be ducted to the
exterior of the building as the units produce cool air that would reduce the overall efficiency of the units.
To produce the same amount of hot water as the existing system two heat pump water heaters with
120 -gallon tanks would be needed. This is due to the lower recovery rate of this type of heater. These
heaters are very efficient and have a Co -efficient of Performance (COP) of 4.02. Typical COP range is
from 2.0 to 6.0, with 6.0 being the better efficiency.
The manufacturer also recommends a minimum of 3,600 FT3 of space per unit for a total of 7,200 FT3.
The existing mechanical/electrical space does not have the required volume. This would require that
the existing mechanical/electrical space be opened to other areas to get the required volume. Since
the men's and women's room are adjacent to this space this is not feasible. In order to determine if this
type of water heating system would be a viable option a much more detailed investigative survey and
report would need to be made to include an expansion of the building. But based on the current known
parameters required, it is our professional opinion that this system is not a viable option.
Based on the standard calculation for heating water, 25.66 kWH are required
(105 GPH * 8.34 lbs/Gal * (140°F -40°F)) /3413 BTUH/kW = 25.66KWH
With a COP of 4.20, the estimated annual operational cost based on the provided electrical cost of
$0.23/kWH is $1,171
Approximate Construction Cost: $85,000 (does not include excavation, possible utility
company transformer and engineering costs or building
modifications necessary to get the volume of space required.)
SED Associates Corp
Consulting Engineers
Option 3 — Solar Assisted Heat Pump Water Heater
This option uses a refrigerant based heat pump with an external evaporator to either extract/reject heat
into the exterior ambient. This option would use one solar assisted heat pump, two (2) exterior wall
mounted evaporators panels, two (2) internal storage tanks and an electric back-up tank. The available
space within the building is assumed sufficient to accommodate the proposed interior heat pump and
tanks.
The issue with this application in the lack of operating and support history in the United States. This is a
UK product that has been used for several years without significant issues according to the local
representative.
For specific product understanding and its application for this analysis SED engaged a specialized firm
for this application see attached selection.
Estimated annual saving compared to electric resistance is 6,484KWH/annual x $0.23= $1,426
Approximate Construction Cost: $18,550(does not include rebates)
5,500 electrical work
$24,050 total
Option 4 — Instantaneous Electric Water Heater
This option would require the installation of multiple heaters to handle the number of fixtures.
Assuming a heater that would be able to handle the flow rate of 140°F hot water to produce the 110°F
mixed shower water temperature, a flow rate of 10.5 GPM is needed. This would require two(2) heaters
each with a 32 kW heating element.
Also, the hot water piping for the showers would need to be modified to separate the heaters to
accommodate three showers per heater.
The issue with this option is the electric power required to supply them. Each unit requires 133 amps of
208/3/60 power, which would go above what is available on the existing service and therefore would
require an electrical service upgrade, new panel, and additional circuit wiring for the new water heaters.
Option 5 — CO2 Heat Pump Water Heater
This option would use the latest technology for water heating on the market. This system uses an Eco
friendly refrigerant R744 (i.e., CO2) has an Oxygen Depletion Potential (ODP) of 0 and low Global
Warming Potential (GWP) of 1, is non-toxic and non-flammable and provides a long-lasting refrigerant
option to increasingly stringent environmental guidelines. This system has a COP of 3.8.
This system would require the use of an exterior mounted heat pump water heater coupled to an
exterior heat exchanger module, exterior 150 water storage tank and a 50. gallon swing tank with an
18 -kW electric heating element. The main water storage tank is approximately 50" in diameter and from
field measurements made might not fit into the space available inside the mechanical space. The swing
tank would be installed where the existing oil -fired water heater currently resides within the pool
equipment room. Most of the equipment would need to be installed on the exterior of the building a
covered area such as a doghouse shed, would be required to protect the equipment from the elements.
This option uses the lowest amount of electricity (16.1 kW) than the other electric driven options and
therefore, will provide the lowest operation cost. Also, based on demand, the system could have
enough storage capacity on a normal use day so that the heat pump could be operated at night when
SED Associates Corp
Consulting Engineers
the demand charges are less to further reduce the operational cost. Again, this would be based on hot
water use of the facility. Although this system has the lowest operational cost it does have the highest
installation cost.
With a COP of 3.80, the estimated operational cost based on the provided electrical cost of $0.23/kWH
is $3,269.75
Approximate Construction Cost: $146,000 (does not include possible utility company transformer
and engineering costs or building modification/addition.)
Option 6 — Geothermal Heat Pump Water Heater
This option would utilize ground water as the medium to heat the necessary domestic water. This
system would include a water source heat pump, heat exchanger, storage tanks and pump. A well
survey would need to be performed in order to determine where the required ground water wells could
be installed.
Before this system could be sized and proposed as a viable option, a geothermal heat pump installer
would need to examine the site to determine whether it's best suited for a horizontal or vertical ground
loop. While both system designs provide energy efficiency and savings benefits, installing a vertical
loop system typically requires more time and money, as a drilling rig would be required and potentially
bore through solid rock.
The soil type also impacts the cost and time requirements for a geothermal heat pump installation. For
instance, if the soil is soft and easy to dig out, your installation will take less time and money than an
installation in denser clay -based soils or rock formations. Additionally, consideration of the above-
ground features that impact available space would need and may need to physically alter your
property's landscape during the installation process (especially for horizontal loop installations).
For the reasons stated above, this option was not considered as a more in-depth review of the site
including a geo-technical survey would be required to determine its viability.
Option 7 — Solar Hot Water Heater
This option would use roof mounted fourteen (14) solar panel, two (2) internal storage tanks and an
electric back-up tank. Solar systems and analysis require a specific product understanding and its
application for this analysis SED engaged a specialized firm for this application see attached selection.
Estimated annual saving compared to electric resistance is 6,712KWH/annual x $0.23= $1,544
Approximate Construction Cost: $29,700(does not include roofing, structural engineering
and rebates)
6,300 electrical work
$36,000 total
Before this system could be finalized a structural analysis of the roof needs to be done to establish any
impact and upgrading the roof if required.
SED Associates Corp
Consulting Engineers
Option 8- Direct Replacement Oil -Fired
The existing water heater at this location is an oil -fired water heater with a firing rate input of 700,000
BTUH and a maximum recovery rate of 665 GPH at 100°F temperature rise. The tank has a capacity of
120 gallons. This unit, as well as its replacement has an efficiency of 80%.
Based on the standard calculation for heating water, 406,575 BTUH are required.
(390 GPH * 8.34 lbs/Gal * (140°F -40°F)) * 1.25 = 406,575 BTUH
An estimated operation cost based on an estimated cost of $3.20/gallon is $ 8,628.20
Approximate Construction Cost: $30,000
Summary
The operational costs provided are for maximum water use, which most likely not be the case.
However, to provide an actual operational cost, accurate hot water usage would need to be provided.
This would require the metering of the cold -water service that feeds the water heater be installed and
recorded for a complete season.
Even though the operational cost given in this review of different water heating sources may not reflect
the actual cost being realized at this facility, the ratio between the different option's operational cost will
remain the same and are:
Oil (Base Cost): 1.00
Elec. Tank: 2.43
Elec. Instant: 2.43
Heat Pump: 0.58
CO2 Heat Pump: 0.34
Based on the provided oil usage for the past year (-400 gallons) and a nominal $3.20/gallon the
operational cost for the reviewed options range from $3,296 to $8,628, see attached table. Although the
CO2 heat pump option shows the lowest operational cost, the simple payback, based on the listed
estimated installation cost is —44 years. Therefore, it is our opinion that this is not a viable option when
the total installation cost, which would include unknown utility cost and building modification, would
most likely drive this payback well of 100 years.
Based on the above, it is our recommendation that heater be replaced with Option 3 Solar Assisted Heat
Pump.
If you have any questions or comments, please contact our offices at (617) 350-7245 or
Rcalhoun(a)-sedac.com (e-mail).
By: Rick Calhoun
Attachments, Table 1, Solar Heat Pump Selection & Solar Hot Water Heater Selection
.SED Associates Corp
Consulting Engineers
Table 1:
Estimated System
Costs
System Type
Energy
Operational
Approximate
Pros
Cons
Required
Costs
Construction
High installation cost, electrical service upgrade
1
Standard Electric
25.66 kW
$ 4,916
Cost
$49,000
Low operational cost, will fit into existing space
without modification to building, does not require
exteriors ace
2
Heat Pump Water
47.5 kW
$ 3,500
$ 85,000
Low operational cost extremely energy efficient
High installation cost, insufficient installation space and
Heater
and environmentally friendly
electrical service upgrade.
3
Solar Assisted Heat
16 kw
$ 3,486
$ 24,050
Low operational cost, extremely energy efficient
Product application use in the US. Lowest install cost.
Pump
and environmentally friend)
4
Instantaneous Electric
32 kW
$ 4,500
$ 175,000
Electrical use is based solely on water use, can fit
High installation costs, requires modification to the
Water Heater
into existing interior space
electrical service existing distribution piping to suit
heater sizing
5
CO2 Heater Pump
16.1 kW
$ 3,296
$ 146,000
Low operational cost of all options, extremely
High installation costs, insufficient space to install the
Water Heater
energy efficient and environmentally friendly
necessary equipment on the interior of the building,
exterior installation would be required. Installation cost
do not include building upgrades/additions.
6
Geo -thermal Heat
System not sized due to the amount of effort that would be required to determine the proper size and ensuing operational and installation costs.
Pump Water Heater
7
Solar Water Heater
12 kW
$3,469
$ 36,000
Low operational cost, extremely energy efficient
Installation costs do not include roof upgrades if
and environmentally friendly
necessary.
8
Direct Replacement
2,696 gals
$ 8,628
$ 30,000
High operational cost, requires the least amount of
Utilizes fossil fuel as energy source
Oil -fired Water Heater
installation, electric service does not require
upgrade
1►6Im,
All option with exception of the direct replacement option requires an electrical service upgrade
Installation costs is based upon pricing provided by the vendors. These costs are subject to change due to the supply chain issues.
P:\2022\2022009\Documents\2022009 Design Memorandum #2.docx
OPTION 3
PAGE 1 of 9
NBw ENGLAND
S :ALAR
hotwater
HOME I SCHOOL I BUSINESS
SOLAR ASSISTED HEAT PUMP WATER HEATER (SAHP)
Mr. Mike Cronin, Director of Public Facilities 12 September 2022
Mr. Martin Richardson, SED Associates Corp.
RE: Lexington Town Pool- Solar Assisted Heat Pumps (SAHPs)
Dear Mike and Martin,
Thank you for your interest in our services. Attached is our proposal for your review. A couple
of notes:
NESHW has 15 years of experience in the field, and our systems are pre-engineered and
time -tested. We have built over 1000 renewable energy hot water systems in
Massachusetts alone.
2. We propose a system including (4) evaporator panels, and (2) SAHPs with 79 -gallon
stainless steel tanks and (1) 100 -gallon electric resistance tank serving as backup to the
heat pumps. The SAHP tanks have a 25 -year warranty, and the system has no fans, filters,
or drains so there are no maintenance requirements. Your system is designed to perform
well for 15+ years.
3. The price estimates include roof mounting of evaporator panels and penetrations and
installation of copper insulated lineset piping to the new tanks all to be coordinated with your
staff and engineers. See below list of inclusions and exclusions in our estimates:
4. INCLUDED: Complete system engineering, permitting, installation and commissioning:
panels, storage tanks and all associated controls and hardware, NESHW basic and
manufacturer warranties.
www.NESHW.com
infoga neshw. com /(781) 536 8633
OPTION3
PAGE 2OF9
5. EXCLUDED: Electrical work: outlets, connections, upgrades and permits, Structural review
as necessary for building permit, structural reinforcement (if necessary), 3rd party roof work
to maintain roof warranties (if necessary.)
6. The links below describe incentives available to the Town of Lexington. 2022 IRA legislation
allows for direct pay or transferability of solar tax credits for governmental or other tax-
exempt organizations. Please consult your tax preparer for availability of this incentive.
30% Federal Tax Credit (Direct Pay for non -profits per 2022 IRA legislation):
https://www.congress.gov/bill/117th-congress/house-bill/5376/text
See attached descriptions, diagrams, and cost/benefit analyses for the system. Please find
below references for some of our projects similar to yours. We are happy to provide additional
references upon request:
Jake Littman, RISE Engineering
ilittman@RISEengineerina.com
Ben Mayer, SunBug Solar
ben.mayer@sunbugsolar.com
Bob Higgins -Steele, Truro, MA
rehigginssteele@gmaii.com
Thank you very much for the opportunity to quote this project. Feel free to call or email me
with questions- we are happy to meet with you or your colleagues at your convenience to discuss
next steps.
John W. Moore, Architect
john @neshw. com
508-269-3883 (mobile)
Cc: Bruce Dike, President and Engineer
www.NESHW.com
info@neshw.com /(781) 5368633
OPTION 3
PAGE 3OF9
SAHP evaporator panels.
191 X double anels
p
FIuslWnount installation.
to
Via..v
r
p
s
(Final panel, lineset, and tank locations to be determined with customer rep.)
Domsaic
hot water
out /taps
Ma m watw
cupply in
Integrated BMTB
Thermodyan
P�
www.NESHW.com
info@nesh w. com / (781) 536 8633
OPTION 3
PAGE 4OF9
Cost/Benefit Analysis:
SOLARASSISTED HEATPUMPS(SAHP): Lexington Pool
(2) BMTB300 79 -gal SAHPs
(1)100 gal. stainless steel electric resistance tank for backup.
System Price* $ 18,550
Less 30% Federal Tax Credit (municipality direct pay) $ (5,565)
Net Cost $ 12,985
Average annual Coefficient Of Performance: 3.0 COP
Est. annual savings vs. electric resistance: 6484 kWh
Year 1 cash savings: $1,426 (@$.22/kWh)
Year 1 cash on cash return: 11.0% (@$.22/kWh)
CO2 savings equivalent: 116,712 lbs./20 yrs.
Maple/Beech/Birch treeforest equivalent: 3.3 Acres
* Notes:
-Assumes no extraordinary structural or electrical requirements.
-On line Monitoring system not included.
-All electric connections, upgrades and permits by others.
-Production estimate assumes HW usage avg. 150 GPD @ 1207.
-Consult your tax professional regarding Rebates, AECs, and Tax Credits
and their impact on your tax return.
140,000
120,000
100,000
80,000
60,000
40,000
20,000
Cumulative CO2 Savings
(Ls5.)
��A JWito=iiPi9iCiM[:f►iIMV1WOR
www.NESHW.com
infoga nesh w com / (781) 536 8633
OPTION 3
PAGE 5OF9
The hot water solution - SAHPrr&---
Solar Assisted Water Heaters by
The BMTB is an innovative Solar Assisted
Heat Purnp Water Heater with a 34, 52 or
79 Gallon stainless steel tank.
The BMTB is a great renewable energy
option for heating your water. Using
thermodynamic principles the BMTB
is a cost effective and environmentally
friendly water heater.
No fan = quiet operation
Over 50% reduction in electricity usage
Cost effective: solar tax credit
+ rebates apply
Built to last - Long life system with
0 only one moving part
Ships with cost effective installation kit
www.NESHW..com
info�Ia neshw com 1 (781) 5368633
OPTION 3
PAGE 6OF9
www.NESHW..com
info�Ja nesh w. con) / (78>) 536 8633
OPTION 3
PAGE 7OF9
NEw ENGLANDSl---- /,..LAR
�.
�
�
hotwater
HOME ( SCHOOL ( BUSINESS
NESHW Labor and Equipment Warranty Statement, 2022
Solar -Assisted Heat Pump Water Heaters
Standard Warranty
(Included with system purchase)
Equipment (equipment warranties vary by manufacturer, and manufacturer warranty
statements are included in this warranty package):
1. SAHP stainless steel solar storage tanks: 25 Years (provided by manufacturer.)
2. Solar evaporator panels: 10 years (provided by manufacturer.)
3. Heat pump: 10 Years (5 years provided by manufacturer + 5 years by NESHW.)
4. Copper linesets: 10 years (provided by NESHW.)
5. All Labor and `balance of system' components: 4 years (provided by NESHW.)
Other components may be used on a project specific basis with client approval, and
applicable manufacturers' warranties then apply.
Note: If system location has water chemistry issues (pH <6.5 or >8.5), mixing valves
and electric elements are warrantied for maximum of 1 year.
www.NESHW.com
infoga nesh w com / (781) 536 8633
OPTION 3
PAGE 8OF9
NEW ENGLAND
&_-LAR
hotwater
HOME I SCHOOL I BUSINESS
Proposal
Status: active
Date: 9112/22
QUOTE:JM821 C
TO: Town of Lexington
Town Pool
80 Worthen Rd.
Lexington, MA 02421
Salesperson
Job
Delivery Data
Payment Terms
John M.
Solar Assisted Heat Pump Water Heater(SAHP)
TBD
----------------
Per agreement.
Description
Install solar assisted heat pump water heaters: panels, storage tank and all associated
controls and hardware per proposal letter attached. System price includes:
(2) SAHP BMTB300, 79 -gallon stainless steel tank.
(2) DOUBLE Evaporator panels (32" x 68" footprint each)
(1) HTP ARIEC1 00C3W1 65 stainless steel electric water heater for backup.
Copper refrigerant line set with UV proof insulation.
Anti -scald mixing valve for potable water.
Permitting as required by local authorities.
Final commissioning system startup- system overview meeting and documentation.
NESHW basic and manufacturer warranties (see attached.)
System Cost:
Exclusions: Electrical work: outlets, connections, upgrades and permits, Structural review
as necessary for building permit, structural reinforcement (if necessary), 3`d party roof
work to maintain roof warranties (if necessary.)
Total: $17,650
www.NESHW.com
infoga neshw. cam / (781) 536 8633
Unit Price
$ 18,550
NEw ENGLAND
hotwater
HOME I SCHOOL I BUSINESS
OPTION 2
PAGE 9 of 9
BUYER'S ACCEPTANCE FORM
Proposal #: JM821 C
Name: Town of Lexington
Town Pool
80 Worthen Rd.
Lexington, MA 02421
Date: 9/12/22
Installation Schedule:
The actual installation should take 2-3 days. However, obtaining permits from local building departments,
obtaining hardware etc. takes time, so NESHW would schedule system installation for 6-8 weeks from receipt of
signed proposal.
Terms and conditions:
Total Systems Cost: $ 18,550
Down payment: ($ 2,000) -Due with signed proposal (non-refundable.)
First payment due: ($ 5,000) -Due 4 weeks prior to installation date.
Installation payment due: ($ 11,550) -Due upon completion and system start-up.
Buyer's Right to Cancel:
If you do not want the goods or services, you may cancel this agreement by giving notice to the seller. If you
cancel, the seller may not keep any part of your cash down payment. Cancellation notice must state you do not want
the goods or services and received before midnight of the 5th business day after you signed this acceptance form.
Incentives:
Your system qualifies for Federal tax incentives. The availability of incentives is dependent on individual
taxpayer information and not guaranteed by NESHW. The IRS and the MA Dept. of Revenue may consider rebates or
AEC sales income to be taxable income, and a tax liability may exist even if you did not directly receive the rebate
check. Please check with your tax preparer for the availability and effect of incentives on your tax return.
The owner:
Agrees that he/she and has read this proposal and any addenda and the terms, specifications and conditions
are satisfactory. Represents and warrants that he/she is the owner or authorized agent of the Construction Address.
Authorizes NESHW to work as specified and payment will be made as outlined above.
This proposal is valid 60 days from date of issue. If this proposal meets with your acceptance, please sign below:
Owner's signature of acceptance:
Contractor's signature of acceptance
Bruce Dike, President
www.NESHW.com
infopa neshw com 1(781) 536 8633
Date
Date 9/12/22
NEw ENGLAND
S ","LA R
hotwater
HOME I SCHOOL I BUSINESS
Mr. Mike Cronin, Director of Public Facilities 12 September 2022
Mr. Martin Richardson, SED Associates Corp.
RE: Lexington Town Pool- Solar Hot Water
Dear Mike and Martin,
Thank you for your interest in our services. Attached is our proposal for your review. A couple
of notes:
NESHW has 15 years of experience in the field. Our business is primarily solar hot water
(SHW), and we have built over 900 residential scale systems as well as over 100 larger
commercial -sized systems. NESHW systems are unpressurized, glycol filled, and "drain -
back" design to avoid overheating, freezing, and over pressurization. Our general
philosophy is to use robust hardware including stainless steel or unpressurized tanks and
drain -back style systems to maximize longevity and minimize maintenance requirements.
With proper maintenance, the systems are built to last 20 years or more.
2. Our proposed solar hot water system would include (14) flat plate collectors and (2) new
solar storage tanks preheating a conventional electric resistance tank, thus reducing the
heat and electricity required from the conventional heater.
3. The price estimates include roof mounting of collectors and penetrations and installation of
stainless steel or copper insulated lineset piping to new stainless steel solar storage tanks
all to be coordinated with your staff and engineers. See below list of inclusions and
exclusions in our estimates:
4. INCLUDED: Complete system engineering, permitting, installation and commissioning:
collectors, storage tanks and all associated controls and hardware, NESHW basic and
manufacturer warranties, assistance with application for Alternative Energy Certificates
(AECs.)
www.NESHW.com
info@neshw. com / (781) 536 8633
OPTION 7
PAGE 2 OF 9
5. EXCLUDED: Electrical work: outlets, connections, upgrades and permits, Structural review
as necessary for building permit, structural reinforcement (if necessary), 3rd party roof work
to maintain roof warranties (if necessary), connection to internet for monitoring hardware.
6. The links below describe incentives available to the Town of Lexington. 2022 IRA legislation
allows for direct pay or transferability of solar tax credits for governmental or other tax-
exempt organizations. Please consult your tax preparer for availability of this incentive.
AECs are issued through the MA DOER and sold and income payable within 8 months after
system start-up.
30% Federal Tax Credit (Direct Pay for non -profits per 2022 IRA legislation):
https://www.conaress.aov/bill/117th-congress/house-bill/5376/text
Alternative Energy Certificates (AECs):
https://www.mass.gov/service-details/qualifying-solar-thermal-in-the-aps
See attached descriptions, diagrams, and cost/benefit analyses for the system. Please find
below references for some of our projects similar to yours. We are happy to provide additional
references upon request:
Jeffrey Tannat, Williston School, Easthampton, MA
itannatt@williston.com
Nathaniel Dick, Preservation of Affordable Housing (POAH), Boston, MA
ndick@poah.org
Peter Baker, Insight Meditation Center, Barre, MA
peterb@dharma.org
Julia Musso, Harvard University Business School, Cambridge, MA
0musso@hbs.edu
Thank you very much for the opportunity to quote these projects. Feel free to call or email
me with questions- we are happy to meet with you or your colleagues at your convenience to
discuss next steps.
John W. Moore, Architect
john @nesh w. com
508-269-3883 (mobile)
Cc: Bruce Dike, President and Engineer
www.NESHW..com
infoga neshw.com /(781) 536 8633
OPTION 7
PAGE 3 OF 9
The Lexington Town Pool is a summer -only facility serving approximately 80
swimmers per day. Swimmers typically take short showers of 1-5 minutes- we thus
estimated hot water usage at 150 GPD. We propose a system including (14) flat
plate collectors connected to (2) 115 -gallon solar storage tanks preheating the Cold-
water feed to a new electric water heater. See system and layout diagram below:
pralnh+�ck
Rcsarvab
W
Sola
Flus
NEW ENGLAND
S, '_)),LAR
hofwater
wwwkkq!M—
"M Out
Yvt.M.
www.NESHW.com
info�Ja nesh w. com / (781) 536 8633
OPTIUON 7
PAGE 4 OF 9
T*SOL Energy and Cost/Benefit Analysis:
Solar energy consumption as percentage of total consumption
2,200 \
2,000
1,800
&a0
4400
Jul AugSep Oat Nov Dec
Solar contribution 21,837 kBtu E Total energy consumption 31,751 k8tu
SOLAR HOT WATER: Lexington Pool
(14) ALS2512 collectors; (2)115 -gal. solar storage tanks.
(1)115 gal. stainless steel electric resistance tankfor backup.
System Price* $ 29,700
Less estimated AECs sale proceeds (all paid Year 1) $ (3,715)
Less 30% Federal Tax Credit (municipality direct pay) $ (8,910)
Net Cost $ 17,075
Annual energy offset (estimate) 21.8 mmBTU
Solar portion of DHW load ("Solar Fraction") 69%
Est. annual savingsys. electric resistance: 6712 kWh
Year 1 cash savings: $1,477 (@$.22/kWh)
Year 1 cash on cash return: 8.6% (@$.22/kWh)
CO2 savings equivalent: 120,816 1bs./20 yrs.
Maple/Beech/Birch tree forest equivalent: 3.4 Acres
* Notes:
-Assumes no extraordinary structural or electrical requirements.
-On line Monitoring system not included.
-All electric connections, upgrades and permits by others.
-Production estimate assumes HW usage avg. 150 GPD @ 1207.
-Consult your tax professional regarding Rebates, AECs, and Tax Credits
and their impact on your tax return.
www.NESHW.com
info@a neshw. com / (781) 536 8633
Hardware Cut Sheets:
/� Advanced Heating & Hot Water Systems
www.htproducts.com
SUPERS t h
The ScipeeturUfhdM.A&AUdourtetnd4ect WierHeateu the cWmination of New England mmu(adudig tradilkm and the f—et
M global RAD. Designed to pdmedly use heat transfarred from a solar, heat pump, or goothermal-huhmirg yulam I. provide hot
water, the Supe'tor UI[nnMaaMuld-$cu abo has an efficient 4500Wtierlum deculc element for backup hot waterheeling.
Design
Al ...and `.ib feature high quality 316L Stalk,"teel cmrtmttion to reduce corrosion and
e,rtmdtanktife
HIN, accurate—fac.ar-raftur. tet prOvbes fimey activatlan of the ekcMcalement and
eliminates odditlonai aquasbt well welds which fail over the product IHefime
• Top domes., cold Weyand domestic hot autletcmrwctlons ease intbuatlon
Inkt and outset `...Mian. have Wilt -I, heal traps to keep heat in the tank (wgrest.. efidency
The cold Inlet dip tuba pre to nuAIN and dram only Ilse hOnertwater ham the topof the tank
2.In1h thick Super Foam insuktlon albws lase than IRei heat 1— per hour
Madeis available In 80 and 1 i6 gaam saes brreddenllal antl commercial use
Mrtualy n,enbn once free
Super Flex Haat Exchanger
lightweight corrugabe .reinter. rteN heat eachanger albwsthe collw Aex, minlmaing scala
bulitlup aM pmlpn9lrg ran k IHe
• Higalffidttrar andrpro50%moraenergy than.mllt,,, ,Igylachangers
• Ultra eMdent M1ea[exc.anger even.amlen bvatempemNre energy Into the rank-eatracai,g the
majority Of eneg cine. dr p by solar panels
• Extremely bsvpressure drop
Low Energy Cam
Alae",ni. source wales heating sysremscan hNplower yourwa[er hearing bllb by S0 20%
Uail,rebates and state incentives
SE Seeies Water Heater
l Qua11ry150014 /240V Back -Up Tmnlum EIeRd,fhmen[
• Stahl—delemepU ahrutfaxim,heca, eryefirg and elre,t 98%efadent heat tnmfer
• 5binlev steel dip whh nut(or suttee sewrmwnring and accurate mut.-sours [onlrol
Innaltad Components
T&P RNbiv.k. Model Numbers:
Drain Valve
• Smf.,e Mout ea.uw MSSU-80NSE
Tritiated Quality Backed by a Strong Limped Warranty' MSSU-115NSE
. soneab Redeennal u[e.Tmuo)Year.
Eatmded Revamp.luse urenme (roan onrne aegh.anom A BRAND OF (2) ARISTON
Enmmerdal Vse-Flue 151 Years
.�-r..._...r..._.............. •..._...........».,-.w......,. THERMO USA
OPTION 7
PAGE 5 OF 9
�W
Solar Neat
SOLAR THERMAL
COLLECTORS
Maximum
Recwery of Rack -Up in Minutes`
Hrst Orawe'
Madel
@ch,,g,f Volume
u:keUp(ciAI_t
Bads -Up (Gallons)
Work("
lW0ons1
& 115
(Gen..,)
pressue
65'FRlse
l:�Sfansav FREE
22
63 550P51MSSU•119NSE
[!FfU.MSSU-aONSE
04 12 102
I
32
A BRAND OF (2)ARISTON
OPTION 7
PAGE 5 OF 9
�W
l.._.J gg u - J iJ �a,J,
Stainless
ElectricWater
SOLAR THERMAL
COLLECTORS
fl l f
Soa, erlaYfietl
80,100
Amcor-inm hgF.y sNeunv M,mim�n
& 115
and:wC aaunb.
cwpu pee
l:�Sfansav FREE
LLw:,m artpeeoaia:s
Iase, v�Ndng
10„a,.a�ar,y
I
A BRAND OF (2)ARISTON
Industry Best
Lifetime Warranty (withbnuneregi5tyatlon)
THERMO USA
.. a..:,
alV,.
wudauslmo
wmarAuzsnnsn
wa,aerauroa/zta wNa.rAutwe/Ra•
gaaaoe
(taMrllW19
lui n"'ta opal
NA oo3l+Ns ao3a at pglarw.amo
fNIJn0e.aml
mfxank Ui .f ra x,
ru,.-
i ,amleyani
,1
h
xa.. rw,Pl•r
___ S.e:r.xrmn.
yno�rnhr 4va+m9
. rs f nwamG sGaa[um
Meu,w!Ve
rnWw.Nmmlm
Ori�Aal
ur.•xuw 9
•i Gn..�Nn•u21
rw. m,:. w+n
9 x�P
an
Irun»irhm
ra.«nunee a
` »ewasaaAurox 'mxr.rr�
a
.____.._ nawaaxxunw krtte..,,
esu
n,n
nv«�ww.,
.
aexvx
a.•r. r,Y
» a,.
�, �,,.•....n, ; srme.waa
ses»ni
...... [ewnMnlrnKw. M s
:r+ranuk+rMmawcrc rot
ws.ma
resrrsr ;waAmr
rata inirw..narrrtan ��
IIn
as eu
�--- [•--�.',
Advanced Heating
&Hot Water Systems
l.._.J gg u - J iJ �a,J,
Stainless
ElectricWater
ig_�yy� t y” 4 �. S
Steel
Heater
fl l f
BUILT
80,100
TO LAST
& 115
LONGERGallionTanks
NO ANODE
RODSNEEDED
RESISTS
l:�Sfansav FREE
SEALE BUILD UP
LIGHT
WEIGHT
A BRAND OF (2)ARISTON
Industry Best
Lifetime Warranty (withbnuneregi5tyatlon)
THERMO USA
www.NESHW..com
info@a neshw com / (781) 536 8633
OPTION 7
PAGE 6 OF 9
RESOL Delta5olo BS Plus
Mounting
Connection
Application examples
Operation
Troubleshooting
............
Optional web -based on-line monitoring system:
wwwNESHWoom
info(pneshwxom 1 (781) 536 8633
OPTION 7
PAGE 7 OF 9
NEw ENGLAND
"LAR
hotwater
HOME I SCHOOL I BUSINESS
NESHW Labor and Equipment Warranty Statement: 2022
COMMERCIAL SYSTEMS
(included with system purchase)
Equipment (equipment warranties vary by manufacturer, and manufacturer warranty
statements are included in this warranty package):
1. HTP stainless steel tanks; 7 Years (provided by manufacturer.)
2. Solar collectors; 10 years (provided by manufacturer.)
3. Copper or stainless steel line sets; 10 years (provided by NESHW.)
4. Roof penetrations; Duration to match existing roof warranty (provided by NESHW)
5. Labor and `balance of system' components: 4 years (provided by NESHW.)
Other components may be used on a project specific basis with client approval, and
applicable manufacturers' warranties then apply.
We recommend servicing your system every 5-7 years. Servicing would include complete
systems components check and solar loop glycol mix flush and change.
Please contact us for pricing and scheduling.
www.NESHW..com
info@neshwcom /(787) 536 8633
NEW ENGLAND
S LAR
hotwater
HOME I SCHOOL I BUSINESS
OPTION 7
PAGE 8 OF 9
Proposal
Status: active
Date: 9/12/22
QUOTE:JM821 C
TO: Town of Lexington
Town Pool
80 Worthen Rd.
Lexington, MA 02421
r Salesperson
j Job
Dellvery Date
Payment Terms
John M.
Solar domestic hot water system
TBD
Per agreement.
Description
Design, furnish and install solar domestic hot water system: collectors, storage tanks and
all associated controls and hardware per proposal letter attached. System price includes:
(14) Solimpeks ALS 2512 flat plate collectors and "flush mount' racking.
(2) HTP MSSU-115 stainless steel solar hot water tanks.
(1) HTP EVC -115 stainless steel light commercial electric water heater for backup.
Solar line set with 18mm UV proof insulation and sensor wire.
Resol `BS Plus' solar controllers.
Wilo Star 32F primary pumps.
Zilmet drain back tank.
Propylene glycol heat exchange loop.
Web -based monitoring system (see attached.)
Permitting as required by local authorities.
Final commissioning system startup- system overview meeting and documentation.
MA DOER Alternative Energy Certificates (AECs) application.
NESHW basic and manufacturer warranties (see attached.)
System Cost:
Exclusions: Electrical work: outlets, connections, upgrades and permits, Structural review
as necessary for building permit, structural reinforcement (if necessary), 3`d party roof
work to maintain roof warranties (if necessary), connection to internet for monitoring
hardware.
Total: $29,700 j
I
www.NESHW.com
infooa nesh w com 1(781) 536 8633
Unit Price
$ 29,700
NEW ENGLAND
hotwater
HOME I SCHOOL I BUSINESS
OPTION 7
PAGE 9 OF 9
BUYER'S ACCEPTANCE FORM
Proposal #: JM821 C
Name: Town of Lexington
Town Pool
80 Worthen Rd.
Lexington, MA 02421
Date: 9/12/22
Installation Schedule:
The actual installation should take 5-7 days. However, obtaining permits from local building departments,
obtaining hardware etc. takes time, so NESHW would schedule system installation for 6-8 weeks from receipt of
signed proposal.
Terms and conditions:
Total Systems Cost:
$
29,700
Down payment:
($
2,000) -Due with signed proposal (non-refundable.)
First payment due:
($
10,000) -Due 4 weeks prior to installation date.
Installation payment due:
($
17,700) -Due upon completion and system start-up.
Buyer's Right to Cancel:
If you do not want the goods or services, you may cancel this agreement by giving notice to the seller. If you
cancel, the seller may not keep any part of your cash down payment. Cancellation notice must state you do not want
the goods or services and received before midnight of the 5th business day after you signed this acceptance form.
Incentives:
Your system qualifies for Federal tax, and AEC incentives. The availability of incentives is dependent on
individual taxpayer information and not guaranteed by NESHW. The IRS and the MA Dept. of Revenue may consider
rebates or AEC sales income to be taxable income, and a tax liability may exist even if you did not directly receive the
rebate check. Please check with your tax preparer for the availability and effect of incentives on your tax return.
The owner:
Agrees that he/she and has read this proposal and any addenda and the terms, specifications and conditions
are satisfactory. Represents and warrants that he/she is the owner or authorized agent of the Construction Address.
Authorizes NESHW to work as specified and payment will be made as outlined above.
This proposal is valid 60 days from date of issue. If this proposal meets with your acceptance, please sign below:
Owner's signature of acceptance:
C
Contractor's signature of acceptance: _ ' %_--""-- �-%' Date 9/12/22
Bruce Dike, President
www.NESHW..com
Info@neshw.com 1(781) 536 8633
`puS MOpN�
oQ 1775 do
� On
G
8= i
APAILI T"
�fXI NGT
Frederick DeAngelis, Chair
Christian Boutwell, Vice Chair
Lisa O'Brien
Claire Sheth
Carl Fantasia
Renen Bassik
Weiwei Li
Town of Lexington
Recreation Committee
Tel: (781) 698-4800
Fax: (781) 861-2747
recreationcmte@ lexingtonm a.gov
Recreation Committee
FY24 — FY28 Capital Summary Statement
The FY2024-2028 Capital Summary that follows this introductory statement details the capital
projects/expenses for which the Recreation Committee proposes FY24 funding and provides a
table of anticipated recreation -related capital projects over the following 4 fiscal years (FY25-
FY28) to support the mission of the Recreation Committee and the Recreation and Community
Programs Department. The intent of this annual document is to provide our guidance to the Select
Board, the Town Manager's Office, the Appropriation Committee, the Capital Expenditures
Committee, and the Community Preservation Committee as we work together to provide quality
recreation opportunities to all residents of Lexington.
It is important to note that the 5 -year plan is not simply a "wish list" of recreation -related projects,
but rather comprises a set of capital projects that have survived ongoing review by the Recreation
Committee, the Recreation and Community Programs Department, and all of the other parties
listed above that are involved in the annual Town budgeting process. Typically, projects proposed
for funding in the proximal fiscal year have appeared in the 5 -year table for multiple years and
have thus been through multiple rounds of annual evaluation. In considering capital projects for
inclusion or retention in the 5 -year table, and in the penultimate year for submission as a funding
proposal, the Recreation Committee seeks to balance multiple goals including but not limited to:
• fulfilling the Recreation Committee charge of"...administering, expanding, and promoting
recreation, leisure activities, play, sports and physical education.";
• maintaining the current level of facilities and services as provided to the community;
• protecting and sustaining the fiscal health of the Recreation Enterprise Fund;
• responding to community needs including as identified in the Recreation Facilities and
ADA Compliance Study (2017), the 2020 Community Needs Assessment, the recently
completed Comprehensive Study of Athletic and Outdoor Recreation Facilities (2021-
2022), and by direct resident communication;
0 enhancing the facilities and services provided to the community;
RECREATION COMMITTEE: FY24-FY28 CAPITAL SUMMARY STATEMENT
aligning with the goals and priorities of other Town boards and committees including but
not limited to the Select Board, the Conservation Commission, and the Lincoln Park
Subcommittee;
• and honoring Town bylaws and Town Meeting resolutions.
The Town has enjoyed great success over the years in developing its recreation infrastructure, and
we consider ongoing investment to maintain the quality of the existing recreation opportunities to
be critical. As a result, most capital expenses proposed by the Recreation Committee are "level -
service" projects, i.e., those necessary to maintain the recreation, leisure activities, play, sports,
and physical education as they are currently being enjoyed by residents. Such projects most
commonly comprise end -of -life renovations and replacements and/or updates to meet current
recreation industry best practices. The staff of the Recreation and Community Programs
Department have done a great job over the past several years of building out a multi-year schedule
to account for the timely completion of these types of end -of -life renovation and/or replacement
projects at our playgrounds, playing fields, and at the Pine Meadows Golf Course.
As described above, the Recreation Committee considers numerous factors when evaluating and
preparing the 5 -year capital projects table. The recent acceptance of Lexington High School into
the MSBA process is a new factor for consideration that must be weighed carefully in our decision
making about projects over the next 5 years. In particular, the Recreation Committee is deeply
concerned about the potential loss of the heavily utilized athletic fields at the Center Recreation
Complex for the multiple years of a LHS building project. The problem would be exacerbated by
any overlap of such field loss at the Center Recreation Complex with scheduled end -of -life turf
renovations at the Lincoln Park fields that require field closure to complete.
The magnitude of any potential field loss is highlighted by the findings of the Comprehensive
Study of Athletic and Outdoor Recreation Facilities (2021-2022) that was recently completed for
the Town by Weston and Sampson, Inc.' The study was commissioned to quantify the demand for
athletic fields in Lexington following the Town's decision to not participate in an athletic
fields/facilities partnership with Minuteman High School, a decision that may merit
reconsideration as another means of athletic facility relief during a LHS building project. The
report comprises the results of a comprehensive analysis of athletic field supply and demand in
Lexington and documents that currently, with the entirety of the Center Recreation Complex and
Lincoln Field operational, the demand for organized, permitted field use exceeds what is available
by some 6,100 hours annually. The potential loss of availability of Center Recreation Complex
fields during a LHS building project, exacerbated by scheduled field renovation closures at Lincoln
Field, would dramatically increase that imbalance and negatively impact all field user groups in
Lexington.
'funded by 2020 Annual Town Meeting appropriation of $100,000 from the tax levy (Article 12b)
RECREATION COMMITTEE: FY24-FY28 CAPITAL SUMMARY STATEMENT
In light of these considerations, the Recreation Committee FY2024-FY2028 5 -year capital plan
has revised since FY2023-FY2027 in an effort to 1) at least partially mitigate the acute impact of
the potential loss of athletic fields during a LHS building project and 2) take active steps toward
reducing the magnitude of the deficit in athletic field availability that exists in Lexington:
• revise the Lincoln Park Fields Capital Program to accelerate the turf renovation schedule
by one year to reduce the overlap between Lincoln Park field closure and potential loss of
Center Recreation Complex field usage resulting from a LHS building project: Field 41
from FY2025 to FY2024; Field #2 from FY2026 to FY2025; Field #3 from FY2027 to
FY2026;
revise the Lincoln Park Fields Capital Program to include the installation of athletic
lighting at Lincoln Field #1 and Lincoln Field #3 in FY2024, which would yield up to 1600
hours of additional field availability;
• revise the Athletic Fields Capital Program to include the development of a lighted, multi-
use synthetic field designed to provide 2 full-sized rectangular multi -sport fields, and
contained within them a full-sized cricket pitch, on the site of the Old Harrington School
(Option Harrington B in the Comprehensive Study of Athletic and Outdoor Recreation
Facilities 2021-2022), which would yield up to 4,600 hours of additional field availability.
The entire Recreation Committee 5 -year capital plan is outlined in the table immediately following
this summary statement and detailed in the backing sheets that comprise the remainder of this
document. For quick reference, following is a summary of the projects that the Recreation
Committee proposes for funding in FY2024.
For FY2024, the Recreation Committee proposes seven level -service capital projects/expenses
that maintain the recreation facilities and opportunities as currently enjoyed by the community:
#6201
Pine Meadows Improvements (Grounds Maintenance)
$150,000
#6203
Pine Meadows Equipment (EOL Replacements)
$110,000
Rec-24-1
Pine Meadows Clubhouse Renovation (D&E)
$120,000
Rec-24-2
Lincoln Park Field Improvements (Field #1 & Field #3)
$3,391,5002
Rec-24-3
Pool Water Chemistry Automated Controller
$25,000
Rec-CPA-1
Park and Playground Improvements (Justin Park)
$155,000
Rec-CPA-2
Park Improvements — Athletic Fields (Bridge Field)
$285,000
In addition to protecting and maintaining the quality of the current recreation infrastructure, the
Committee also seeks to be responsive to changing or emerging community needs. For FY2024,
2EOL synthetic turf replacement is a level -service project element comprising $1,451,500 of the total project cost
RECREATION COMMITTEE: FY24-FY28 CAPITAL SUMMARY STATEMENT
the Recreation Committee proposes one enhancement capital project intended to expand
recreation opportunities to better meet the needs of the community:
Rec-24-2 Lincoln Park Field Improvements (Field #1 & Field #3) $3,391,5003
Finally, the Recreation Committee would like to commend the entire Recreation and Community
Programs Department, under the leadership of Melissa Battite, Peter Coleman, and Christine Dean,
for their demonstrated commitment to developing and sustaining recreational opportunities that
can improve the quality of life of all residents of Lexington. The last several years have crystallized
just how important such opportunities are for the health and well-being of a community. We
consider ourselves fortunate to partner with such tremendous professionals.
We thank you for your work during the annual budgeting process, and we look forward to your
questions and feedback.
On behalf of the Recreation Committee, sincerely,
Rick DeAngelis (Chair)
'Athletic lighting is an expansion project element comprising $1,940,000 of the total project cost
4
.-Al
Town of Lexington - FY2024-28 CPA Project
° Recreation & Community Programs
,-Y X !J
FY2024-28 Capital Summary
ID#
Program Name
FY2024 FY2025 FY2026 FY2027 FY2028
Funding Source
6201
Pine Meadows Improvements
$ 150,000 $ 350,000 $ 75,000 $ 100,000 $ -
Recreation
6203
Pine Meadows Equipment
$ 110,000 $ - $ 65,000 $ 30,000 $ -
Recreation
Total Recreation Enterprise Capital Programs
$ 260,000 $ 350,000 $ 140,000 IS 130,000 $ -
ID#
Project Name
FY2024
FY2024
FY2025
FY2026
FY2027
FY2028
Funding Source
Rec-24-1
Pine Meadows Clubhouse Renovation
$
120,000
$ 1,680,000
$ -
$ -
$ -
Cash capital, Bonding
Rec-24-2
Lincoln Park Field Improvements
$
916,500
$ 953,600
$ 992,100
$ -
$ -
Cash capital, Bonding, CPA,
Rec-CPA-2
Park Improvements - Athletic Fields
$
-
$ -
$ -
$ -
$ 2,000,000
Cash capital, Bonding, CPA
Rec-24-4
Pool Water Chemistry Automated Controllers
$
35,000
$ -
$ -
$ -
$ -
Cash Capital
Rec-24-5
Strategic Plan Update
$
-
$ -
$ -
1 $ 100,000
$ -
Cash Capital
$ -
Total Recreation Capital Projects $
1,071,500
$ 2,633,600
$ 992,100
$ 100,000
$ 2,000,000
$ -
ID#
CPA Project Name
FY2024
FY2025
FY2026
FY2027
FY2028
Funding Source
Rec-CPA-1
Park and Playground Improvements
$ 155,000
$ 805,000
$ 1,130,000
$ 300,000
$ -
CPA
Rec-CPA-2
Park Improvements - Athletic Fields
$ 285,000
$ 480,000
$ -
$ -
$ 4,180,000
CPA, Cash capital, Bonding
Rec-CPA-3
Park Improvements - Hard Court Surfaces
$ -
$ -
$ -
$ -
$ -
CPA
Rec-CPA-3
Park Improvements - Site Amenities
$ -
$ 30,000
$ -
$ 30,000
$ -
CPA
Rec-CPA-4
Cricket Field Construction
$ -
$ -
$ -
$ -
$ -
CPA
Rec-CPA-5
Outdoor Pickleball Court Construction
$ -
$ -
$ -
$ 250,000
$ -
CPA
Rec-CPA-6
Lincoln Park Fitness Stations Equipment
$ -
$ 100,000
$ -
$ -
$ -
CPA
Rec-24-2
Lincoln Park Field Improvements
$ 2,475,000
$ 530,400
$ 552,000
1
1
Cash Capital, Bonding, CPA,
Total Recreation CPA Projects
$ 2,915,000
$ 1,945,400
$ 1,682,000
$ 580,000
$ 4,180,000
Recreation - Page I Printed October 10, 2022
Town of Lexington - FY2024-28 CPA Project
Town of Lexington, Massachusetts
IN G -
Fiscal Year 2024
Recreation &Community Programs
Enterprise Capital Program
Submission
Recreation - Page 2 Printed October 10, 2022
-.9
--7
NA
IN G -
Fiscal Year 2024
Recreation &Community Programs
Enterprise Capital Program
Submission
Recreation - Page 2 Printed October 10, 2022
' Town of Lexington - FY2024-28 CPA Project
Recreation & Community Programs
<Ix,wT FY2024-28 Enterprise Capital Program Summary
ID#
Program Name
FY2024 FY2025 FY2026 FY2027
FY2028
Funding Source
6201
Pine Meadows Improvements
$ 150,000 $ 350,000 $ 75,000 $ 100,000
$ —
Recreation
6203
Pine Meadows Equipment
$ 110,000 $ — $ 65,000 $ 30,000
$ —
Recreation
Total Recreation Enterprise Capital Programs
1 $ 260,000 $ 350,000 $ 140,000 IS 130,000
$ —
I
Recreation - Page 3 Printed October 10, 2022
Town of Lexington FY2024-28 Capital Program Investment
Program Name: Pine Meadows Improvements Date: 8/30/05
Program ID: 6201 Department: Recreation & Community Programs Revised: 9/28/22
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
In FY2024, the Recreation Committee requests $150,000 from the Recreation Enterprise Fund to restore the cart
path at the 7th and 8th holes and to dredge the ponds at the golf course.
Goals of Capital Program:
The goal of the Pine Meadows Improvements Capital Program is to conduct the regular ongoing grounds
maintenance and improvement projects that are necessary to preserve or sustain the quality of the Pine Meadows
Golf Club property.
Justification/Benefit:
The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The
course historically averages 33,000-35,000 rounds of golf per season, but has experienced a significant increase in
usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in
FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School
and Minuteman High School. Residents also take advantage of the Pine Meadows grounds for walking, cross-
country skiing, snowshoeing, and other winter activities.
In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in
revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases
reaching $1,162,255 in FY2021 and $1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise
Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows
Improvement Capital Program and the Pine Meadows Equipment Capital Program, but also subsidizes many other
recreational facilities and programs in Lexington.
The cart path and tee boxes of the 7th and 8`h holes have deteriorated over time and require restoration to maintain
the quality of the golf course. The ponds have accumulated silt over time and have become too shallow to fulfill
their intended function as water features/hazards as well as the water supply for irrigation, which reduces the quality
of the golf course.
Impact if Not Maintained:
The grounds maintenance projects at Pine Meadows Golf Course are intended to maintain the quality of the golf
course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the
Recreation Enterprise Fund. Deferral of these projects to future year(s) will result in increased costs of the project
from increased deterioration and/or increased inflation. Failure to conduct these projects will lead deterioration of
the quality of the course, which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds
played, and reduced revenue for the Recreation Enterprise Fund.
Major Spending over Past 5 Years:
FY2020: 6th and 7" bunkers reconstructed; 5th bunker converted to grass hollow; 6" forward tee rebuilt; 7`h drainage
repaired; 1st green to 2nd tee and parking lot to 5th tee cart paths reconstructed; 4th green cart path relocated; 6th and 7th
cart paths repaired and extended
FY2021: projects suspended (COVID-19)
FY2022: I" and 2nd fairway drainage design and engineering (funds approved)
FY2023: 8th green bunker construction; 8' and 9th back tees reconstruction; 9" cart path enlarging
Recreation - Page 4 Printed October 10, 2022
Work Currently Underway:
The FY2022 funded design and engineering for the I" and 2nd fairway drainage repair is in progress (project planned
for FY25). The FY23 funded projects are tentatively scheduled for completion Fall 2022 -Spring 2023.
Planned Spending for Next 5 Years:
FY2025: $350,000 - Complete the drainage improvements on the 1st and 2nd fairways and renovate the cart path
on the 5th hole. The design and engineering phase for the drainage improvements and the 5th cart path
enhancements will be completed in FY2023.
FY2026: $75,000 - Replacement of the fuel bays and renovate the practice area and replace safety netting.
FY2027: $100,000 - Reshape the 2nd green (which will involve stripping the sod, shaping the green, and replacing
the existing sod), extend the 3rd fairway to the left and install irrigation, and complete a new Master Plan (replacing
the 2006 Master Plan, which is substantially complete).
Basis for Cost Projections:
The cost is based on an estimate provided by a golf course architect in September 2022. All cost estimates are
provided in then -year dollars (FY2024 request in FY2024 dollars, FY2025 request in FY2025 dollars, FY 2026
request in FY2026 dollars, FY2027 request in FY2027 dollars, and FY2028 request in FY2028 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, DPW,
Lexington High Golf Teams, Minuteman High School Golf Teams, and the Conservation Commission
Operating Budget Impact:
A reduction in revenue if the fairways, greens, and tee boxes are not playable.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2016/9
$
65,000
$
64,677
$ - $
- $ 323
2019/15A
$
75,000
$
69,859
$ - $
- $ 5,141
2021/11A
$
25,000
$
9,917
$ 14,720 $
363 $ -
2022/11A
$
95,000
$
5,500
$ 81,996 $
7,504 -
Totals $
355,000
$
155,453
$ 178,712 $
15,371 $ 5,464
Funding Request:
Recreation - Page 5 Printed October 10, 2022
FY2024
FY2025
FY2026
FY2027 FY2028
Design/Engineer
$ 18,000
$ 20,000
$
15,000
$ 35,000
Construction
$ 120,000
$ 300,000
$
55,000
$ 58,000
Equipment
Contingency
$ 12,000
$ 30,000
$
5,000
$ 7,000
Totals
$ 150,000
$ 350,000
$
75,000
$ 100,000 $ -
CPA Amount
$ -
$ -
$
-
$ - $ -
Recreation - Page 5 Printed October 10, 2022
Town of Program - FY2024-28 C
Lexington a ram Investment
g p g
Program Name: Pine Meadows Equipment Date: 8/08/11
Program ID: 6203 Department: Recreation & Community Programs Revised: 9/27/22
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $110,000 in FY2024 from the Recreation Enterprise Fund to purchase 3 new
pieces of equipment for the maintenance of the grounds at the Pine Meadows Golf Course: a Toro Groundsmaster
rough mower, a Turfco top dresser, and a tow -behind Buffalo turbine blower.
Goals of Capital Program:
The goal of the Pine Meadows Equipment Capital Program is the timely end -of -life replacement of the commercial
grade equipment required for the professional maintenance of the grounds at Pine Meadows Golf Club.
Justification/Benefit:
The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The
course historically averages 33,000-35,000 rounds of golf per season but has experienced a significant increase in
usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in
FY 2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School
and Minuteman High School.
In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in
revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases
reaching $1,162,255 in FY2021 and $1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise
Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows
Grounds Capital Program and the Pine Meadows Equipment Capital Program, but also subsidizes many other
recreational facilities and programs in Lexington.
Numerous pieces of commercial grounds equipment are needed to properly maintain the golf course on a daily basis
in order to provide consistently high-quality playing conditions throughout the season. This request is for the
purchase of 3 pieces of equipment all of which are at or near the end of their useful life and/or are obsolete to
current industry standard:
1. rough mower — purchased in 2015; industry standard useful life approximately 10 years
2. top dresser — purchased in 2001; industry standard useful life approximately 15 years
3. tow -behind blower — purchased in 2007; industry standard useful life approximately 10 years
Cleaner energy alternatives for professional golf course grounds maintenance equipment continue to be evaluated.
At this time, there are not effective clean energy alternatives.
Impact if Not Maintained:
The grounds equipment purchases for Pine Meadows Golf Course are intended to maintain the quality of the golf
course and its attractiveness to golfers, which in turn maintains the number of rounds played and the revenue of the
Recreation Enterprise Fund. Deferral of these projects to future year(s) will result in increased costs of the project
from increased deterioration and/or increased inflation. Failure to conduct these projects will lead deterioration of
the quality of the course, which will ultimately lead to reduced attractiveness to golfers, a lower number of rounds
played, and reduced revenue for the Recreation Enterprise Fund.
Major Spending over Past 5 Years:
FY2019: Toro Triplex tees and fringe mower, Smithco bunker rake, Lely spreader.
Recreation - Page 6 Printed October 10, 2022
FY2020 and FY2021: projects suspended (COVID-19)
FY2022: Toro fairway mower
FY2023: None
Work Currently Underway:
None.
Planned Spending for Next 5 Years:
FY2026: $65,000 - Purchase a new Toro Triplex greens mower replacing the 2009 Jacobsen mower and a Toro
Workman utility vehicle replacing the 2006 Toro Workman utility vehicle. The life expectancy of a greens mower
is 10 years and 13 years for a utility vehicle.
FY2027: $30,000 - Purchase a new Toro fairway aerator replacing the 2006 Toro fairway aerator. The life
expectancy of a fairway aerator is 12 years.
Basis for Cost Projections:
September 2022 cost estimate. All cost estimates are provided in then -year dollars (FY2024 request in FY2024
dollars, FY2026 request in FY2026 dollars, FY2027 request in FY2027 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, Lexington
Public Schools Golf Teams, Minuteman Tech High School Golf Teams
Operating Budget Impact:
Reduce repair costs.
Funding Source: Recreation
Prior Authorizations:
Town Meeting Authorized Expended Encumbered Remaining Returned
2017/11 $
55,000
$
51,812 $
— $
— $ 3,188
2018/15 $
60,000
$
60,000 $
— $
— $ —
2021/11B $
62,000
$
— $
61,327 $
673 $ —
Totals $
177,000
$
111,812 $
61,327 $
673 $ 3,188
*Data current as of
October 13, 2022.
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Design/Engineer
Construction
Equipment $ 110,000 $ 65,000 $ 30,000
Contingency
Totals $ 110,000 $ — $ 65,000 $ 30,000 $
CPA Amount $ — $ — $ — $ — $
Recreation - Page 7 Printed October 10, 2022
Town of Lexington, Massachusetts
NM
t*4 0 R
)v
L C
APRIL 19T"
0
Fiscal Year 2024
J"7A
Recreation &Community Programs
Capital Project Submissions
Recreation - Page 8 Printed October 10, 2022
a�
Recreation & Community Programs
s' FY2024-28 Capital Project Summary
x,xtN
ID#
Project Name
FY2024
FY2025
FY2026
FY2027
FY2028
Funding Source
Rec-24-1
Pine Meadows Clubhouse Renovation
$ 120,000
$ 1,680,000
$ —
$ —
$ —
Cash capital, Bonding
Rec-24-2
Lincoln Park Field Improvements
$ 916,500
$ 953,600
$ 992,100
$ —
$ —
Cash Capital, Bonding, CPA,
Rec-CPA-2
Park Improvements - Athletic Fields
$ —
$ —
$ —
$ —
$ 2,000,000
Cash Capital, Bonding, CPA
Ree -24-4
Pool Water Chemistry Automated Controllers
$ 35,000
$ —
$ —
$ —
$ —
Cash Capital
Rec-24-5
Strategic Plan Update
$ —
$ —
$ —is
100,000
$ —
Cash capital
Total Recreation Capital Projects
$ 1,071,500
$ 2,633,600
$ 992,100
$ 100,000
$ 2,000,000
Recreation - Page 9 Printed October 10, 2022
3
Town ofLexin ton - FY2024-28 Capital Improvement Project
Project Name: Pine Meadows Clubhouse Renovation Date: 8/15/17
Project ID: Rec-24-1 Department: Recreation & Community Programs Revised: 9/27/22
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee requests $120,000 in FY2024 from cash capital or bonding for the design and
engineering costs associated with renovation of the clubhouse at the Pine Meadows Golf Club. Of note, this request
was initially submitted for FY2021 and again for FY2022 but was withdrawn because of the COVID-19 pandemic.
This project will engage a professional architect to develop design and engineering documents for the complete
renovation of the clubhouse including but not limited to renovation and/or replacement of the main concourse area,
the bathrooms, plumbing system and fixtures, windows, roof, and additional work as needed to improve
accessibility and bring the building into ADA compliance.
Following the design and engineering phase for this project, construction is scheduled to take place in FY2025.
Justification/Benefit:
The 88 -acre Pine Meadows Golf Club property is a heavily utilized outdoor recreational asset in Lexington. The
course historically averages 33,000-35,000 rounds of golf per season but has experienced a significant increase in
usage concomitant with the COVID-19 pandemic: 46,072 rounds played in FY2021 and 42,811 rounds played in
FY2022. In addition to recreational golfers, the course also supports the golf teams of both Lexington High School
and Minuteman High School.
In addition to its recreational value, Pine Meadows Golf Club historically generates approximately $800,000 in
revenue for the Recreation Enterprise Fund. Notably, the revenue has climbed with the recent usage increases
reaching $1,162,255 in FY2021 and $1,099,068 in in FY2022. This revenue stream into the Recreation Enterprise
Fund not only funds the continued maintenance of the high quality of the golf course through the Pine Meadows
Grounds Capital Program and the Pine Meadows Equipment Capital Program, but also subsidizes many other
recreational facilities and programs in Lexington.
The clubhouse, constructed prior to the Town's purchase of the property in 1988, has not undergone any significant
renovation in the past 30 years and is suffering the typical deficiencies and wear and tear associated with its age and
heavy usage. The accessibility issues at the current clubhouse were identified as the #2 priority for remediation by
the Commission on Disability in the 2017 ADA Compliance Study. Completion of this project will not only restore
the clubhouse to a modern and functional facility suitable to support the ongoing successful operation of the Pine
Meadows Golf Club, but will also bring it into ADA -compliance and make it welcoming and accessible for all
residents of Lexington and visitors.
Impact if Not Completed:
Professional design and engineering are requisite for completing the renovation of clubhouse at Pine Meadows Golf
Club. Delay of design and engineering will delay the renovation project. Delay of the renovation project will result
in increased project costs from intrinsic construction cost increases and potentially from additional work required as
the result of continued deterioration of the building. During delay, the facility will remain poorly accessible and
non-compliant with ADA for the duration of any delay.
If the project is never completed, the conditions of the clubhouse will continue to deteriorate, ultimately reaching a
state incompatible with public use of the building, which would result in closure of the building and suspension of
golf course operations. The loss of revenue from golf course operations would preclude grounds maintenance, and
the course would go fallow.
Recreation - Page 10 Printed October 10, 2022
Timeframe:
FY2024 design and engineering
(FY2025-26 renovation)
Replacement Frequency:
Design and engineering documents: n/a
(Renovated building: approximately 30 years)
Basis for Cost Projections:
Cost estimate provided in October 2020 based on similar projects. Annual inflation of 4% has been added to the
construction phase of the project. All cost estimates are provided in then -year dollars (FY2024 request in FY2024
dollars, FY2025 request in FY2025 dollars).
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, Recreation Committee, DPF,
Lexington High School Golf Team, Minuteman High School Golf Teams
Operating Budget Impact:
Maintenance and repairs to the clubhouse has become an annual occurrence which impacts the operating budget.
Funding Source: Cash Capital, Bonding
Prior Authorizations: None.
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer $ 120,000
Project Management $ 25,000
Construction $ 1,555,000
Equipment
Contingency $ 100,000
Totals $ 120,000 $ 1,680,000 $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Recreation - Page 11 Printed October 10, 2022
x,x ,oN
Town of Lexington - FY2024-28 Capital Improvement Project
Project Name: Lincoln Park Field Improvements Date: 8/28/19
Project ID: Rec-24-2 Department: Recreation & Community Programs Revised: 9/30/22
Submitted by: Chris Filadoro Phone: (781) 274-8355 Email: cfiladoro@lexingtonma.gov
Description of Project:
For FY2024, the Recreation Committee requests $2,475,000 of CPA funds and $916,500 from cash capital or
bonding for a total of $3,391,500 to conduct an end -of -life synthetic turf replacement and the installation of an
athletic lighting system at Lincoln Field #1 and the installation of an athletic lighting system at Lincoln Field #3.
The project includes a professional evaluation to determine if subsurface/base "pad" can be reused or if a
replacement is required for safe function of the field. The project then comprises removal of the existing surface
turf "carpet" at Lincoln Field #1, laser grading of the subsurface, inspection and repair (as needed) of the drainage
system, replacement of the base "pad" if indicated by the aforementioned study, replacement/recycling of the infill
material, replacement of the surface turf, replacement of the (wood) anchors and edging around the immediate field
perimeter, a proposed installation of four (4) light towers at both Lincoln Field #1 and Lincoln Field #3 consistent
with those currently installed at Lincoln Field #2, and restoration of the walkways, guardrails, and plantings
surrounding the field.
Goals of Capital Program:
The goal of the Lincoln Park Fields capital program is to maximize the availability of safe athletic fields at Lincoln
Park including by performing timely end -of -life renovation and/or replacement of the ## athletic fields (3
rectangular, 1 softball, 1 Little League) and the existing athletic lighting system at Lincoln Field #2 and by installing
additional athletic lighting systems to increase usable field hours.
Justification/Benefit:
Lincoln Field #1 is permitted for approximately 1,500-2,000 hours of use annually, which can be considered very
heavy use according to industry standards but is necessary given community demand for field space. The heavy
demand is supported by the recently completed 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation
Facilities (Weston and Sampson, Inc.) that calculated an annual deficiency in Lexington of 6,100 hours between
available and desired field usage. Approximately 1,600 hours of field use would be gained through the installation
of two new lighting systems, which would help to address the Town's field shortage.
The estimated lifespan for the Lincoln Fields turf system based on our usage is approximately 10 years, and the
regular annual inspection of Lincoln Field #1, last replaced in 2015, indicates that it is wearing according to that
schedule. As such, the turf replacement at Lincoln Field #1 has been on our 5 -year capital plan for FY2025, and we
had not included installation of athletic lighting in the project.
However, we are revising our Lincoln Fields capital program and overall 5 -year capital plan based on two new
pieces of data. First, although it has been clear for years that Lexington operates at a deficit of field space, the
magnitude of the deficiency as quantified in the aforementioned comprehensive study is notable and merits action.
Second, the acceptance of the Lexington High School project by MSBA raises the likelihood that use of the athletic
fields at the Center Recreation Complex will be reduced substantially, further increasing and already large field
availability deficit, for an extended duration in the relatively near term.
In light of these developments, we are making two changes to our Lincoln Park Fields capital program: 1) accelerate
the turf replacement schedule, and 2) increase the available hours of use by installing athletic lighting systems. In
the near term, these are proactive actions that will at least mitigate the potential loss of field use at the Center
Recreation Complex during a LHS building project, and in the long term, or if Center Recreation Complex fields
aren't taken offline during LHS project, the addition of athletic lighting will contribute to reducing the magnitude of
our "regular" deficit in available fields in Lexington.
Recreation - Page 12 Printed October 10, 2022
Impact if Not Completed:
The regular replacement of the synthetic turf system of the fields at Lincoln Park is simply an ongoing maintenance
issue that must occur approximately every 10 years to maintain the safety and playability of the fields. If the
synthetic turf system is not replaced at its end -of -life, the field will not meet safety standards and will ultimately
have to be closed.
The deferral of the turf replacement at Lincoln Field #1 by a year will push the replacement schedule for the other
two fields back by a year and would result in at least one year, and possibly two years, during which a field at
Lincoln would be offline concurrent with disrupted usage of fields at Center Recreation Complex. Such concurrent
field losses would have major repercussions for the many field users in Lexington.
The installation of athletic lighting at Lincoln Field #1 is necessary to optimize the usage of the existing field space
in Lexington and to begin to reduce the deficit between desired and available field usage. Failure to install lighting
at Lincoln Field #1 will mean at best that we will continue to be unable to support the recreational needs of the
community and at worst will face significant further reduction in field availability for the several years of a LHS
building project.
Timeframe:
FY2024: synthetic turf system replacement and athletic lighting installation at Lincoln Field #1 and athletic lighting
installation at Lincoln #3 (est. $3,391,500)
FY2025: synthetic turf system replacement at Lincoln Field #2 (est. $1,484,000)
FY2026: synthetic turf system replacement at Lincoln Field #3 (est. $1,544,100)
Replacement Frequency:
10 years
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2022. The synthetic turf, pad, and infill are not part of the CPA request. All cost estimates are provided in then -
year dollars (FY2024 request in FY2024 dollars, FY2025 request in FY2025 dollars, and FY2026 request in
FY2026 dollars).
Stakeholders: Residents, Abutting Residents, Recreation & Community Programs, Recreation Committee,
Lexington High School Physical Education Program, Lexington High School Athletics, numerous community users
including Lexington United Soccer Club (LUSC) and Lexington Youth Lacrosse (LYL).
Operating Budget Impact:
DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: Cash Capital, Bonding, CPA,
Prior Authorizations:
Town Meeting Description Authorized
2013/81-1 Lincoln Park Field Improvements $ 565,000
2014/8H Lincoln Park Field Improvements $ 620,000 $
Expended Encumbered Remaining Returned
564,999 $ — $ — $ 1
616,521 $ — $ — $ 3,479
2015/8M Lincoln Park Field Improvements $ 650,000 $ 649,968 $ — $ — $ 32
Totals $ 1,835,000 $ 1,831,488 $ — $ — $ 3,512
Recreation - Page 13 Printed October 10, 2022
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer
$
45,000
$
25,000
$ 25,000
Project Management $
51,500
$
51,500
$ 51,500
Construction
$
1,569,000
$
1,287,500
$ 1,347,600
Equipment
$
1,226,000
Contingency
$
500,000
$
120,000
$ 120,000
Totals
$
3,391,500
$
1,484,000
$ 1,544,100 $ — $ —
CPA Amount
$
2,475,000
$
530,400
$ 552,000
Recreation - Page 14 Printed October 10, 2022
Town o Lexington - FY2024-28 Capital Improvement Project
Project Name: Park Improvements - Athletic Fields Date: 9/20/22
Project ID: Rec-24-3 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting a total of $6,180,000 in FY2028 for the construction of new athletic fields
at the current site of the Lexington Public School administrative offices building. This project is contingent upon
the Lexington Public Schools administrative offices being relocated. For this project, $2,000,000 is not CPA -
eligible (additional information is located under request Rec-CPA-2 - Park Improvements - Athletic Fields).
This project calls for the installation of two full-size multi-purpose synthetic turf fields (330'x 195'). These fields
would be lighted and other amenities would include expanding the parking area outside of school traffic lanes and
constructing ADA accessible pathways that connect the parking areas to the different fields throughout the site. The
configuration of facilities and fields allows for independent and concurrent field use.
Justification/Benefit:
In the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities, an annual deficiency of 6,100
hours between available field hours as compared to the field hours needed was identified. Specifically, the Town
has a field shortage equivalent to one (1) large rectangle, multi-purpose field and fourteen (14) small rectangle,
multi-purpose fields. It is estimated that approximately 4,600 hours of field use would be gained as a result of this
project, so it would help to address the Town's field shortage in a significant manner.
Impact if Not Completed:
The impact of not approving this request is the Town will continue to experience a significant field shortage with its
rectangular, multi-purpose fields. This would impact the Lexington Public Schools, youth and adult sports leagues,
and residents.
Timeframe:
FY2028
Replacement Frequency:
10 years
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2022. All cost estimates are provided in then -year dollars (FY2028 request in FY2028 dollars).
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult Organizations, DPW,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
DPW staff hours, equipment, and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: Cash Capital, Bonding, CPA
Prior Authorizations:
Recreation - Page 15 Printed October 10, 2022
i
Town of Lexington - FY2024-28 Capital Improvement Project
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer
Project Management
Construction $ 1,800,000
Equipment
Contingency $ 200,000
Totals $ — $ — $ — $ — $ 2,000,000
CPA Amount $ — $ — $ — $ —
Recreation - Page 16 Printed October 10, 2022
Town of Lexington - FY2024-28 Capital Improvement Project
Project Name: Pool Water Chemistry Automated Controllers Date: 9/23/22
Project ID: Rec-24-4 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee requests $35,000 in FY2024 to replace the water chemistry automated controllers that
are at the Irving H. Mabee Town Pool Complex. The new automated controller system, manufactured by BECS
Technology, would ensure that the four pools at the complex remain chemically balanced at all times as it features
technology that enables staff to adjust the water chemistry settings either in person or remotely.
Justification/Benefit:
The current Pentair automated system was installed during the Town Pool renovations in 2017. However, the
technology used in this system is antiquated, outdated, and no longer supported by the manufacturer. This has made
it extremely difficult for staff to troubleshoot problems as they have occurred. The BECS system is the leader in
aquatics technology and comes highly recommended from service providers in the commercial pool industry.
Impact if Not Completed:
If the current system falters, then DPW staff would need to balance the pools manually, which is not an efficient use
of time or resources. Additionally, it could also result in the facility closing when water chemistry could not be
achieved. If that was to happen, the loss of this seasonal, community resource would negatively impact thousands
of visitors and significantly damage the department's financial standing and reputation.
Timeframe:
Winter 2024
Replacement Frequency:
20 years
Basis for Cost Projections:
Cost estimate is based on similar past projects and information provided by vendors in September 2022.
Stakeholders: Residents, Non -Residents, DPW, Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
If the current automated controllers fail, then the department would incur additional expenses for chlorine and
operations would not be as efficient as possible. There would also be a possibility of the Town Pool experiencing
closures when the pools were not chemically balanced, which would impact the revenue generated by the facility.
Funding Source: Cash Capital
Recreation - Page 17 Printed October 10, 2022
Town of Lexington - FY2024-28 Capital Improvement Project
Prior Authorizations: None
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer
Project Management
Construction $ 8,000
Equipment $ 24,000
Contingency $ 3,000
Totals $ 35,000 $ — $ — $ — $ —
CPA Amount $ — $ — $ — $ — $ —
Recreation - Page 18 Printed October 10, 2022
_nwiHc
fx a Town of Lexington - FY2O24-28 Capital Improvement Project
Project Name: Strategic Plan Update Date: 9/23/22
Project ID: Rec-24-5 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: mbattite@lexingtonma.gov
Description of Project:
The Recreation Committee requests $100,000 in FY2027 to update the department's Strategic Plan. The initial plan
was finalized in February 2014 and was intended to be for the years from 2014-2016. According to industry
standards, a strategic plan should be updated every 3-5 years. With this request scheduled for FY2027, it would be
13 years since the Strategic Plan was first implemented.
Justification/Benefit:
The primary focus of the 2014-2016 Strategic Plan was (at that time) preparing for the upcoming move to the
Community Center and the impending reorganization of the department. The services, functions, and operations of
the department have increased and evolved significantly over the past eight years. During this period of time, the
department has completed a variety of plans, such as the 2017 ADA Compliance Study, 2020 Community Needs
Assessment, 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation Facilities, and the 2022 Open
Space & Recreation Plan (OSRP) Update. The intent of the Strategic Plan Update is to review the complex, robust
programs and services offered by the department and combined with the findings of the previous plans, develop a
comprehensive set of goals, objectives, and action items. This road map will guide the decision-making process for
the department as it moves forward in the coming years.
Impact if Not Completed:
If this request is not approved, then the initial Strategic Plan will continue to become more outdated and obsolete
each year since its original implementation back in 2014.
Timeframe:
FY2027
Replacement Frequency:
5 years
Basis for Cost Projections:
Cost estimate is based on similar past projects and information provided by vendors in September 2022. All cost
estimates are provided in then -year dollars (FY2027 request in FY2027 dollars).
Stakeholders: Recreation & Community Programs, Recreation Committee, DPW, Residents, Non -Residents
Operating Budget Impact:
The recommendations from the Strategic Plan will provide staff with a comprehensive resource that will help guide
decisions to maximize efficiencies across all operations of the department.
Funding Source: Cash Capital
Prior Authorizations: None
Recreation - Page 19 Printed October 10, 2022
Nti Fc
JOV
n
Town of Lexington - FY2024-28 Capital Improvement Project
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer $ 100,000
Project Management
Construction
Equipment
Contingency
Totals $ — $ — $ — $ 100,000 $ —
CPA Amount $ — $ — $ — $ — $ —
Recreation - Page 20 Printed October 10, 2022
Town of Lexington - FY2024-28 Capital Improvement Project
Town of Lexington, Massachusetts
12
,11
APRIL 19R4
01
IN - G
Fiscal Year 2024
Recreation &Community Programs
CPA Project Submissions
Recreation - Page 21 Printed October 10, 2022
Town of Lexington - FY2024-28 Capital Improvement Project
Recreation & Community Programs
03' FY2024-28 CPA Project Summary
y
ID#'
u CPA Project Name
FY2024
FY2025
FY2026
FY2027
FY2028
Funding Source
Rec-CPA-1
Park and Playground Improvements
$
155,000
$ 805,000
$ 1,130,000
$ 300,000
$ —
CPA
Rec-CPA-2 Park Improvements - Athletic Fields
$
285,000
$ 480,000
$ —
$ —
$ 4,180,000
CPA, Cash Capital, Bonding
Rec-CPA-3 ' Park Improvements - Site Amenities
$
—
$ 30,000
$ —
$ 30,000
$ —
CPA
Rec-CPA-4 Cricket Field Construction
I$
—
$ —
$ —
$ —
$ —
CPA
Rec-CPA 5 Outdoor Pickleball Court Construction
$
—
$ —
$
$_
$ —
CPA
Rec-CPA 6 Lincoln Park Fitness Stations Equipment
$
—
$ 100,000
$ —
_250,000
$ —
$ —
CPA
Rec-24-2 Lincoln Park Field Improvements
$
2,475,000
$ 530,400
$ 552,000
cash Capital, Bonding, CPA,
Total Recreation CPA Projects $
2,915,000
$ 1,945,400
$ 1,682,000
$ 580,000
$ 4,180,000
Recreation - Page 22 Printed October 10, 2022
Town of Lexington Project
ton - FY2024-28 CPA Pro '
x,N,ag
Program Name: Park and Playground Improvements Date: 8/30/05
Program ID: Rec-CPA-1 Department: Recreation & Community Programs Revised: 9/28/22
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $155,000 in FY2024 to update and replace the playground equipment and
safety surfacing and install signage at Justin Park. The new playground equipment would be designed for children
ages 2-5 and/or ages 5-12. Once the new play equipment has been installed, an inspection by an independent, third -
party company will be completed. Additionally, based on the recommendations in the 2017 ADA Compliance
Study, an accessible route will be installed between the accessible parking area and the playground.
Goals of Capital Program:
Through the Community Needs Assessment, the playgrounds have been classified as either neighborhood or
community parks and they are used frequently by the youth of Lexington. The existing play equipment at the
various parks is outdated and needs to be replaced. The playground equipment at Justin Park was last replaced in
2003 and play structures typically have a life cycle of 15-20 years, depending on the amount of use.
The proposed playground improvements will renovate and rehabilitate existing safety surfacing and equipment so
that all sites will be in compliance with local and national health and safety standards.
Impact if Not Maintained:
Based on the playground audits and the site assessments from the Community Needs Assessment, both completed in
2020, the current playground equipment, use zones, and surfacing are at the end of their life cycle and the Consumer
Product Safety Commission (CPSC), American Society for Testing and Materials (ASTM), ADA standards have
been revised over the years in an effort to maximize safety and accessibility. As the equipment continues to age and
deteriorate, more frequent inspections, repairs and equipment removal will be needed to ensure that the users are
safe. This is neither cost effective nor efficient.
Major Spending over Past 5 Years:
In FY2017, the safety fencing at the Center Recreation Complex along Worthen Road and at Muzzey Field along
Massachusetts Avenue was replaced. In FY2018, new swings were installed at Munroe Park, Franklin Park, and at
the Center Recreation Complex. In FY2021/FY2022, the playground equipment and safety surfacing was replaced
and ADA improvements were completed at Sutherland Park. In FY2022, the playground equipment and safety
surfacing was replaced and funding was approved for ADA improvements at Rindge Park. A total of $475,000 was
appropriated for these four projects.
Work Currently Underway:
Funding was appropriated in FY2023 ($200,000) to update and replace the playground equipment and safety
surfacing at Kinneens Park. The project also calls for the installation of fencing around the playground, signage,
park benches, and a bike rack at this neighborhood park. Poured -in place (PIP) safety surfacing will be installed at
specific locations, which will greatly enhance accessibility to those play elements and significantly reduce the
maintenance needed at the site going forward. The initial community meeting was held in Spring 2022. The next
community meeting will take place in October 2022 and the design will be finalized this fall. It is anticipated that
this project will be completed in Spring 2023.
Planned Spending for Next 5 Years:
FY2025: $805,000 - Update and replace the playground equipment and rehabilitate the rubber poured -in-place
safety surfacing at Lincoln Park. The Lincoln Park Playground is one of two community playgrounds in Lexington.
The new playground will provide universal access to all play components and elements so the playground will be
Recreation - Page 23 Printed October 10, 2022
welcoming and accessible to individuals of all ages and abilities. Once the new playground has been installed, an
inspection by an independent, third -party company will be completed. The playground equipment was last replaced
in 2003 and the safety surfacing was last rehabilitated in 2013.
FY2026: $1,130,000 - Update and replace the playground equipment and install safety surfacing at the Center
Playground at the Center Recreation Complex. The Center Playground is one of two community playgrounds in
Lexington. The new playground will feature poured -in-place safety surfacing (as compared to the engineered wood
fiber that is there currently) and will provide universal access to all play components and elements so the
playground will be welcoming and accessible to individuals of all ages and abilities. Once the new playground has
been installed, an inspection by an independent, third -party company will be completed. The playground equipment
was last replaced in 2006.
FY2027: $300,000 - Replace the equipment and install a new lighting system at the Skate Park, located at the
Center Recreation Complex. This request is being brought forward based on feedback received from the
community about the need for nighttime use at the Skate Park. The equipment at the Skate Park was last replaced in
2014.
Basis for Cost Projections:
The cost projections are based on similar renovation projects and an updated cost estimate provided in September
2022. All cost estimates are provided in then -year dollars (FY2024 request in FY2024 dollars, FY2025 request in
FY2025 dollars, FY2026 request in FY2026 dollars, FY2027 in FY2027 dollars).
Stakeholders: Residents and Non -Residents
Operating Budget Impact:
The playground equipment will need to be removed if it is deemed unsafe.
Funding Source: CPA
Prior Authorizations:
Town Meeting Description Authorized Expended Encumbered Remaining Returned
2014/82
Park and Playground
Improvements
$
65,000
$
—
$ — $
—
$ 172
2015/81
Park and Playground
Improvement
$
68,000
$
68 000
>
$ — $
—
$ —
2016/8n
Park andmentground
Improves
$
75,000
$
67,642
$ — $
7,358
$ —
2017/10n
Park and Playground
Improvements
$
60,000
$
59,932
$ — $
—
$ 68
2020/1 Oi
Park and Playground
Improvements
$
95,000
$
94,900
$ — $
100
$ —
2021/10b
Par ondPl ysground
$
170,000
$
120,011
$ — $
49,989
$ —
2022/10g
g
Park and
p rovement
200 000.00
—
— 200 000.00
>
—
Totals
$
733,000
$
410,485
$ — $
257,447
$ 240
*Data current as of October
13, 2022.
Recreation - Page 24 Printed October 10, 2022
Funding Request:
Recreation - Page 25 Printed October 10, 2022
FY2024
FY2025
FY2026
FY2027 FY2028
Design/Engineer
$ 20,000
$
5,000
$
5,000
$ 15,000
Construction
$ 75,000
$
350,000
$
510,000
$ 80,000
Equipment
$ 50,000
$
375,000
$
515,000
$ 175,000
Contingency
$ 10,000
$
75,000
$
100,000
$ 30,000
Totals
$ 155,000
$
805,000
$
1,130,000
$ 300,000 $ —
CPA Amount
$ 155,000
$
805,000
$
1,130,000
$ 300,000 $ —
Recreation - Page 25 Printed October 10, 2022
o / \
Town of Lexington - FY2024-28 CPA Project
Program Name: Park Improvements - Athletic Fields Date: 9/15/06
Program ID: Rec-CPA-2 Department: Recreation & Community Programs Revised: 9/28/22
Submitted by: Chris Filadoro Phone: (781) 274-8355 Email: cfiladoro@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $285,000 in FY2024 to renovate the Bridge School Fields. The renovation will
include irrigation upgrades, laser grading, new natural grass, and the installation of new backstops, signage, and
park benches. Additionally, based on the recommendations in the 2017 ADA Compliance Study, the route to the
fields from the sidewalk that runs along the school's entrance driveway will be formalized to become compliant with
accessibility regulations. The routes between the two softball field and the playground will also be formalized to
provide universal access throughout the site.
The Town of Lexington athletic fields see excessive use and timely renovations and updates are critical to provide
safe and playable fields for all user groups. The athletic fields are used by the Residents, Non -Residents, Lexington
Public Schools, Youth and Adult League programs, Recreation & Community Programs and by youth & adult
organizations and neighborhood families evenings and weekends. Proposed future renovations will include natural
turf, drainage, new irrigation systems (where applicable), and site amenities (benches, backstops, etc.).
Goals of Capital Program:
Safety for all participants is the major concern and improving upon the safety of the fields is the major benefit to all
users. The Town of Lexington athletic fields are constantly used by recreation, school, youth, and adult groups.
They are in need of major repairs that cannot be completed within the operating budget. There are safety issues
with faulty backstops, uneven turf, uneven infield areas, and drainage. This is an ongoing multi-year capital
program to address safety and playability concerns and to provide adequate and safe field conditions for
neighborhood families, recreation, and school programs. The benefit would be to renovate the fields to a condition
where they will be safe, playable, and more easily maintained.
Impact if Not Maintained:
The Public Works Department oversees the maintenance of the school and Town athletic facilities. The impact of
not approving this request is a continuing deterioration of the fields which may lead to injuries and cancellation of
games. This will impact the School teams, youth leagues, adult leagues, and Recreation programs and affect the
quality of life in Lexington.
Major Spending over Past 5 Years:
In FY2017, the multi-purpose field at Adams Park was renovated. In FY2018, irrigation upgrades were made at 14
athletic fields throughout town (Center, Lincoln, Clarke, Diamond, Estabrook, Garfield, and Harrington). In
FY2020, the athletic fields at the Diamond Middle School were renovated. A total of $680,000 was appropriated
for these three projects.
Work Currently Underway:
Funding was appropriated in FY2021 ($370,000) to renovate the Harrington School Field, including excavating the
infield areas, laser grading, and new in -ground irrigation systems at the Harrington, Bowman, and Franklin.
Additionally, based on the recommendations in the 2017 ADA Compliance Study, at Harrington, the gravel
driveway from Lowell Street into the site is being paved to allow for the provision of additional accessible parking
and a formal entrance. A route from the school drive to the softball and baseball team areas is also being created
and the team areas are being renovated to provide more appropriate wheelchair space, which would make them
accessible. This project is on hold until the status of the proposed Mystic River Watershed stormwater mitigation
project is known as ADA components are included in both projects.
Recreation - Page 26 Printed October 10, 2022
In FY2022, funding was appropriated to renovate the Muzzey Field ($155,000). The renovation will include
irrigation upgrades, laser grading, the installation of new natural grass, and an accessible path will also be installed
as part of this renovation. This project is tentatively scheduled to take place during calendar year 2023.
In FY2023, funding was appropriated to renovate the Fiske School Fields ($250,000). The renovation will include
installation of an irrigation system, laser grading, new natural grass, and the installation of new backstops, fencing,
and signage. Additionally, based on the recommendations in the 2017 ADA Compliance Study, additional walks
will be installed to provide accessibility to the various ball field team areas and these walks should be extended
beyond the team areas to provide general access to the shared outfields in the center of the site. It is anticipated that
this project will be completed in calendar year 2023.
Planned Spending for Next 5 Years:
FY2025: $480,000 - Bowman Field renovation will include a complete reconstruction with the installation of a new
natural grass Little League field, new irrigation system, new backstops, signage, and park benches. Additionally,
the trail that leads to the the abutting Dunback Meadow conservation area will be restored, and based on the
recommendations in the ADA Compliance Study, the end curb that runs parallel to the dugouts will be cut back to
allow access to the ball field from the parking lot and an accessible path will be installed from the dugout on the
parking lot side of the field behind the backstop to provide access to the dugout closest to the playground.
FY2028: $6,180,000 - Harrington School (this project is contingent upon the Lexington Public Schools
administrative offices being relocated). In the 2021-2022 Comprehensive Study of Athletic & Outdoor Recreation
Facilities, an annual deficiency of 6,100 hours between available field hours as compared to the field hours needed
was identified. Specifically, the Town has a field shortage equivalent to one (1) large rectangle, multi-purpose field
and fourteen (14) small rectangle, multi-purpose fields. With the demolition of the current LPS admin building, this
project calls for the installation of two full-size multi-purpose synthetic turf fields (330'x 195'). These fields would
be lighted and other amenities would include expanding the parking area outside of school traffic lanes and
constructing ADA accessible pathways that connect the parking areas to the different fields throughout the site. The
configuration of facilities and fields allows for independent and concurrent field use. It is estimated that
approximately 4,600 hours of field use would be gained as a result of this project, so it would help to address the
Town's field shortage in a significant manner. For this request, $4,180,000 is CPA -eligible.
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2022. All cost estimates are provided in then -year dollars (FY2024 request in FY2024 dollars, FY2025 request in
FY2025 dollars, FY2028 request in FY2028 dollars).
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult League programs, DPW,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
DPW staff hours, equipment and materials costs should decrease with improved field conditions that will require
routine maintenance and not emergency repairs.
Funding Source: CPA, Cash Capital, Bonding
Recreation - Page 27 Printed October 10, 2022
Prior Authorizations:
Town Meeting
Description
Authorized
FY2027
Expended
Encumbered
Remaining
$ 25,000
Returned
2014/8Athl
tic F elePark ments -
$
100,000
$
99,820
$ -
$ -
$
180
2015/8*
at Parkrovements -
Fields
$
85,000
$
81,041
$ -
$ -
$
3,959
2016/8m
Park
t 1 Impic rovements -
$
120,000
$
119,707
$ -
$ -
$
293
2017/101
ark Improvements -
tiFields
$
125,000
$
104,046
$ -
$ -
$
20,954
2019/141
Park
tiImprovements -
i
$
435,000
$
384,646
$ -
$ 50,354
$
-
Park
Atcelments -
Fid
$2020/10i
370,000
$
-
$ -
$ 370,000
$
-
2021/10c
Park I
Athl tic F eldments -
$
155,000
$
-
$ -
$ 155,000
$
-
2022/1 Oh
Renova onBath
$
680,000
$
594
$ 3,850
$ 675,556
-
Totals
$
2,070,000
$
789,854
$ 3,850
$ 1,250,910
$
25,386
*Data current as of October 13,
2022.
Funding Request:
Recreation - Page 28 Printed October 10, 2022
FY2024
FY2025 FY2026
FY2027
FY2028
Design/Engineer
$ 15,000
$ 25,000
$
500,000
Construction
$ 225,000
$ 405,000
$
3,510,000
Equipment
$ 25,000
$ 25,000
$
1,170,000
Contingency
$ 20,000
$ 25,000
$
1,000,000
Totals
$ 285,000
$ 480,000 $ -
$ - $
6,180,000
CPA Amount
$ 285,000
$ 480,000 $ -
$ - $
4,180,000
Recreation - Page 28 Printed October 10, 2022
V
Town of Lexington - FY2024-28 CPA Project
Project Name: Park Improvements - Site Amenities Date: 9/14/21
Project ID: Rec-CPA-3 Department: Recreation & Community Programs Revised: 9/20/22
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Capital Program:
The Recreation Committee requests $30,000 in FY2025 to update and replace site amenities at various parks and
recreational facilities. Site amenities can include, but are not limited to, signage, shade structures, park and player
benches, fencing, gates, backstops, bike racks, trash and recycle receptacles, and water fountains.
Justification/Benefit:
While the 2020 Community Needs Assessment highlighted several strengths that currently exist within the Town's
park system, one area for improvement is in regards to the amenities present at each site. Twenty-seven (27)
individual park/site assessments were completed during the Community Needs Assessments and approximately
80% of the assessments completed (21 out of 27) identified site amenities as a deficiency with the lack and/or poor
condition of signage, spectator seating, pedestrian lighting, and trash/recycle receptacles as the most commonly
listed deficiencies. Recent capital improvement projects have included the installation of new amenities, whereas
the amenities at other parks have aged and are in poor condition or are non-existent altogether. Establishing
consistent signage throughout the Town's parks will enhance the overall appearance as well as the user's experience
while at these facilities. This request will help to address the shortcomings that were identified in the Community
Needs Assessment.
Impact if Not Completed:
The Public Works Department oversees the maintenance of the Town's parks, playgrounds, and athletic facilities.
The impact of not approving this request is a continuing deterioration of the amenities that are currently in place,
which could ultimately lead to their removal. This would be to the detriment of all park users, whether it be
residents, non-residents, the Lexington Public Schools, youth and adult sports organizations, and Recreation and
Community Programs Department -sponsored programs and activities.
Timeframe:
FY2025 and FY2027
Replacement Frequency:
10-15 years, depending on the amenity
Planned Spending for Next 5 Years:
FY2027 - $30,000 for upgrades and enhancements to site amenities at the various parks
Basis for Cost Projections:
Based on the actual cost for these items when purchased during previous capital improvement projects
Stakeholders: Residents, Non -Residents, Lexington Public Schools, Youth and Adult League programs,
Recreation & Community Programs, Recreation Committee
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Recreation - Page 29 Printed October 10, 2022
Prior Authorizations: None
Funding Request:
FY2024
FY2025 FY2026
FY2027 FY2028
Site Acquisition
Design/Engineer
Project Management
Construction
$
5,000
$
5,000
Equipment
$
25,000
$
25,000
Contingency
Totals $ —
$
30,000 $ —
$
30,000 $ —
CPA Amount $ —
$
30,000 $ —
$
30,000 $ —
Recreation - Page 30 Printed October 10, 2022
a
`s
ek�GTo ' Town of Lexington - FY2024-28 CPA Project
Project Name: Cricket Field Construction Date: 8/11/16
Project ID: Rec-CPA-4 Department: Recreation & Community Programs Revised: 9/20/22
Submitted by: Peter Coleman/Chris Filadoro Phone: 781-698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
**Due to the field use arrangements that have been made with cricket organizations in recent years, combined with
the layout of a cricket field at Minuteman High School, the recommendation is to remove this request from the 5 -
Year Capital Plan.**
The Recreation Committee is requesting $200,000 in FY2026 to build a cricket field. This project would include
the construction of a new cricket field. The site for the cricket field is unknown at this time and will depend on
whether the project involves the conversion of an existing athletic field to a cricket field or if it will be the creation
and construction of a brand new cricket field. This request was introduced in the plan four years ago and as of
September 2021, a location has not yet been identified. In the meantime, staff continue to work with the various
cricket advocates in an attempt to come up with a field that is appropriately sized for practices and matches for the
short-term.
Justification/Benefit:
Played throughout the world, the sport of cricket is gaining in popularity in the United States. Locally, the United
Cricket League (UCL) was created in 2013 and offers cricket opportunities to the youth of Lexington. The
dimensions and specifications required for a cricket field are unique. The required dimensions for the batting area,
referred to as the "pitch," are 66 feet in length by 10 feet in width and this area needs to be a hard, firm surface, such
as compacted clay. Another unique feature is that the ball can be hit in any direction. As a result, the entire field
should have a radius of 180 feet, which makes for an extensive playing area. Currently, cricket is played on natural
grass multi-purpose athletic fields in Lexington, which are the most heavily used athletic fields in town.
Constructing a field specific for cricket use would not only promote the game of cricket, but it would also help to
reduce the amount of maintenance needed on the existing multi-purpose athletic fields. The Recreation Committee
is charged with pursuing new, up-and-coming recreational activities for the residents of Lexington and the
construction of a cricket field would enable cricket organizations to expand their programs and offerings within the
community.
Impact if Not Completed:
The impact of not approving this request is that cricket would continue to be played on the multi-purpose athletic
fields, which are the most heavily used athletic fields in town. This means that the cricket opportunities available to
the community would be limited. Additionally, the overuse of the multi-purpose athletic fields would result in the
continued deterioration of these fields, which could cause injuries and game cancellations.
Timeframe:
2026
Replacement Frequency:
15 years
Basis for Cost Projections:
The cost estimate is based on similar past projects and information from vendors and architects. This cost estimate
is in then -year dollars (FY2026 request in FY2026 dollars).
Recreation - Page 31 Printed October 10, 2022
Stakeholders: Residents, Non -Residents, United Cricket League, Adult Cricket Organizations, Recreation &
Community Programs, Recreation Committee, DPW
Operating Budget Impact:
The impact that this project will have on the operating budget is unknown at this time since the location of the field
is still to be determined. However, by designating a field specifically for cricket use, DPW staff hours, equipment,
and materials should decrease as a result of this project.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer
Project Management
Construction
Equipment
Contingency
Totals $ — $ — $ — $ — $ —
CPA Amount $ — $ — $ — $
Recreation - Page 32 Printed October 10, 2022
Town of Lexington - FY2024-28 CPA Project
Project Name: Outdoor Pickleball Court Construction Date: 9/20/22
Project ID: Rec-CPA-5 Department: Recreation & Community Programs Revised:
Submitted by: Melissa Battite Phone: (781) 698-4801 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee is requesting $250,000 in FY2027 to construct four permanent outdoor pickleball courts.
This project would include the construction of four new pickleball courts as well as the installation of lighting and
fencing around the perimeter of the courts. This is serving as a placeholder as the site for the pickleball courts is
unknown at this time.
JustificationB enefit:
Pickleball, which is a combination of table tennis, badminton, and tennis, is the fastest growing sport in the country.
Pickleball can be played by people of all ages and has quite a following in Lexington. The Recreation and
Community Programs Department currently offers an indoor pickleball program during the school year and an
outdoor program during the late spring and summer months and these programs are at maximum capacity with an
extensive waidist each session. In recent years, the tennis courts at Clarke, Adams, and Valley have also been lined
for pickleball, creating 14 pickleball courts that serve as dual-purpose with the 7 tennis courts at these sites. As of
now, there are no stand-alone outdoor pickleball courts in Lexington.
While the 7 tennis/ 14 pickleball dual -use courts have served a purpose, they are not meeting the overwhelming
demand for pickleball in town. The need for dedicated outdoor pickleball courts was clearly stated in the 2020
Community Needs Assessment. Additionally, during the design phase of the Gallagher/Farias Courts reconstruction
project, a tennis/pickleball working group was formed with the intent of making recommendations that would help
to address the various tennis and pickleball needs in the community, The working group expressed its unanimous
support for constructing stand-alone pickleball courts and consider this request a win-win for tennis and pickleball
players alike.
This request has been in the 5 -year capital plan previously (removed in FY2022) and the Committee believes that
based on the results of recent studies combined with feedback and input received in the past two years, now is the
time to reintroduce this request into the plan. The Recreation Committee is charged with pursuing new, up-and-
coming recreational activities for the residents of Lexington and the construction of dedicated outdoor pickleball
courts with lighting would further enable the department to expand its pickleball offerings to the community during
the spring, summer, and fall seasons.
Impact if Not Completed:
If this project is not undertaken, residents will not have access to any dedicated outdoor pickleball courts in
Lexington and the Recreation and Community Programs Department's pickleball offerings will be dependent on the
availability of school gymnasiums and dual-purpose courts, which can me limited due to the numerous other
activities that are held at these facilities.
Timeframe:
FY2027
Replacement Frequency:
10 years
Basis for Cost Projections:
Cost projections are based on similar past projects and information provided by vendors and architects in September
2022. All cost estimates are provided in then -year dollars (FY2027 request in FY2027 dollars).
Recreation - Page 33 Printed October 10, 2022
Stakeholders: Residents, Non -Residents, Recreation & Community Programs, DPW
Operating Budget Impact: The impact that this project will have on the operating budget is unknown at this time
since the location of the courts is still to be determined.
Funding Source: CPA
Prior Authorizations: None.
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer $ 10,000
Project Management $ 15,000
Construction $ 135,000
Equipment $ 75,000
Contingency $ 15,000
Totals $ — $ — $ — $ 250,000 $ —
CPA Amount $ — $ — $ — $ 250,000 $ —
Recreation - Page 34 Printed October 10, 2022
Town of Lexington - FY2024-28 CPA Project
g
Project Name: Lincoln Park Fitness Stations Equipment Date: 9/14/21
Project ID: Rec-CPA-6 Department: Recreation & Community Programs Revised: 9/20/22
Submitted by: Peter Coleman Phone: (781) 698-4803 Email: pcoleman@lexingtonma.gov
Description of Project:
The Recreation Committee requests $100,000 in FY2025 to upgrade and replace the equipment at the fitness
stations at Lincoln Park.
Justification/Benefit:
When Lincoln Park was completely renovated back in 2003, fifteen (15) fitness stations were installed along the
Teresa and Roberta Lee Fitness/Nature Path. The nature path is one of the gems of the park as evidenced by the fact
that the equipment has been frequently used by park goers over the years. Due to its deteriorating condition, the
time has come for the equipment to be replaced so that fitness enthusiasts can continue to enjoy the benefits that this
equipment provides for years to come.
Impact if Not Completed:
If this request is not completed, the equipment will continue to deteriorate and at some of the fitness stations and
removal of the equipment will be needed.
Timeframe:
2025
Replacement Frequency:
20 years
Basis for Cost Projections:
Based on cost estimates for similar purchases of fitness equipment.
Stakeholders: Residents and Non -Residents, Recreation & Community Programs, Recreation Committee, Lincoln
Park Sub -Committee
Operating Budget Impact:
If this request is not approved, then these items would need to be purchased out of the Department's operating
budget.
Funding Source: CPA
Prior Authorizations: None
Recreation - Page 35 Printed October 10, 2022
Funding Request:
FY2024 FY2025 FY2026 FY2027 FY2028
Site Acquisition
Design/Engineer
Project
Management
Construction $ 15,000
Equipment $ 70,000
Contingency $ 15,000
Totals $ — $ 100,000 $ — $ — $ —
CPA Amount $ — $ 100,000 $ — $ — $ —
Recreation - Page 36 Printed October 10, 2022
Recreation Committee
FY22 Annual Report
Role:
Responsible for the planning and administration of public parks, playgrounds, athletic fields and
recreational facilities in the Town. It is charged with administering, expanding, and promoting
recreation, leisure activities, play, sports, physical fitness, and education for all citizens.
Appointed by the Town Manager to 3 -years terms, the membership as of September 1, 2022:
Rick DeAngelis (Chair), Christian Boutwell (Vice Chair), Lisa O'Brien, Claire Sheth, Carl Fantasia,
Renen Bassik, Weiwei Li.
Lisah Rhodes resigned from the Committee in May 2022 and has been appointed to the Capital
Expenditures Committee (CEC). Renen Bassik and Weiwei Li were appointed to the Committee
on July 14, 2022.
Liaisons: Suzie Barry (Select Board), Deepika Sawhney & Kathleen Lenihan (School Committee),
Rod Cole (CEC), Julie Ann Shapiro (Council on Aging).
Sub -Committee: Lincoln Park. Brian Kelley (Chair), Cristina Burwell, Robert Pressman, Joanne
Shorter, David Williams
HIGHLIGHTS:
• Expanded Adaptive and Inclusion Services for residents of all abilities, including an
expansion of the Certified Therapeutic Recreation Specialist (CTRS) presence.
• Provided extensive virtual/remote programming and service delivery to ensure safe
community access to health and wellness opportunities during the COVID-19 pandemic.
• Reopened the Community Center to the public after a 15 -month closure during the
COVID-19 pandemic.
• Expanded Recreation Committee membership from 5 to 7 beginning in FY2022.
• Participated in the Town Manager's Financial Working Group to discuss alternate
funding models for the Recreation Enterprise Fund.
• Participated in the Town Manager's LHS/Center Recreation Working Group to discuss
the Center Recreation Property, LHS renovation/reconstruction and the property
opportunities and challenges relative to Article 97 and the Vine Brook Culvert.
• Enhanced the community outreach process for recreation capital project development
including neighborhood playground renovations and the Hard Court Reconstruction
project at the Center Recreation Complex.
• Dedicated the Robert Farias Basketball Courts at the Center Recreation Complex.
• Completed capital projects in support of recreation in Lexington including the
9/27/2022 3:13 PM
Sutherland Park playground renovation, the Rindge Park playground renovation, and the
Community Center Sidewalks and Patio renovation.
• Supported the excellence of the Pine Meadows Golf Course by continuing to develop
and execute a planned, stepwise, annual grounds maintenance and equipment
replacement program.
• Proposed and received funding approval at 2022 ATM for FY2023 capital projects to
support recreation in Lexington including reconstruction of the Farias and Gallagher
Courts, renovation of the bathrooms at the Center Recreation Complex, evaluation of
alternative energy options for the end -of -life replacement of the water heater at the
Irving H. Mabee Town Pool, the next cycle of Pine Meadows grounds maintenance and
equipment projects, renovation of the playground at Kinneens Park, renovation and
accessibility improvements to the Fiske Fields, and the development of a Lincoln Park
Master Plan to help guide the series of upcoming capital projects required to maintain
the facility.
• Commissioned and received the 2022 Athletic Fields Feasibility Study, quantifying
athletic field availability versus field need in Lexington and providing guidance on
options to increase field availability.
• Continued to incorporate the 2017 Recreation Facilities and ADA Compliance Study, the
2020 Community Needs Assessment, and the new 2022 Athletic Fields Feasibility Study
into our capital projects planning process.
• Graciously accepted park bench donations including benches at the Sutherland Park by
Lexington residents Stephen and Laura Canham, the Pine Meadows Golf Course by the MGL in
honor of Carl "Pinky" Fong, a bench at the Center Recreation Complex honoring Lisa
George -Cox.
• Enjoyed participating in the jury to select artists for the utility box painting program.
• Welcomed the Lexington Farmers' Market to a new location on the Worthen Road
Practice Field.
9/27/2022 3:13 PM
/000�
Lexington
RECREATION & COMMUNITY
' ROC R AIMS
Town of Lexington
Recreation and Community Programs
Melissa Battite, CPRP Tel: 781-698-4800
Director of Recreation and Community Programs Fax: 781-861-2747
Recreation & Community Programs
September 2022 Report
News & Updates
• June Minutes approval: If you had four present at the time of the vote, which
constituted a required quorum, even with the abstention you should be set. It's still a
"vote of 4" (3-0-1).
• From Dr. Julie Hackett, LPS Superintendent: We are ready to roll out a new LHS Capital
Project website! We have designed the website to respond to the growing community
interest in having a one-stop location where residents can go to get the most accurate
and up-to-date information about where we are in the new school construction process.
We have repackaged the information from our LPS Master Planning website, making it
LHS -specific, so individuals can go directly to the site for any project -related information
they need. The site is easily accessible and clearly communicates where we are in the
Massachusetts School Building Authority (MSBA) process, our progress toward meeting
the deliverables, how community members can get involved, frequently asked
questions, and our ongoing communication plan. We will send a separate
announcement when the new LHS Capital Project website is finalized and also include a
link in upcoming Superintendent's Reports.LHS web page update
Save the Dates:
o Discovery Day— Saturday, October 8th from 10am-3pm, Lexington Center
o Harvest Fest — Saturday, October 15th from 11am-fpm, Community Center
o LexDoingGood —Saturday, October 22nd from 10am — fpm, Community Center
Marketing
o Fall program registration began on Tuesday, August 23" and the first day of
registration experienced 574 registrations by 386 individual registrants.
www.lexingtonma.gov/recreation
recdept@lexinstonma.gov
39 MARRETT ROAD, LEXINGTON, MA 02421 (office)
1625 MASSACHUSETTS AVENUE, LEXINGTON, MASSACHUSETTS 02420 (mail)
Staff News & Volunteer News:
o Hayato Tsurumaki has accepted a position as the Assistant Director of Youth
Services for the Town of Andover. Hayato's last day in Lexington was Thursday,
September 22nd. Before leaving, Hayato thanked all the staff and Recreation
Committee members that he worked with through the years. Hayato's
contributions to the department will be missed and we wish him best of luck
with his new career opportunity!
o Melissa Battite, Christine Dean and Kate DeAngelis attended the NRPA Annual
Conference in Phoenix, AZ the week of 9/19. Congratulations to the Kate
DeAngelis who was recognized at the Best of the Best Ceremony where she
received the 2022 Young Professional Fellowship Award.
Budget & Capital
• The Fund for Lexington approved an $8K request towards Recreation Scholarship Funds.
This support continues to provided opportunities to community members who may
otherwise not have the opportunity to participate.
• The FY24 Budget season is well underway. In addition the Capital plan, Staff have been
preparing the FY24 operating budget, including Program Improvement Reqeusts.
Pine Meadows Golf Course:
o Belko began the clubhouse drainage work on Friday, September 91h and is
substantially complete. During the rain storm during the week of 9/19, the new
sump pump kept up well with the water received.
o The course improvements drainage design project continues for the 151 and 211
fairways. The consultant continues to review the Conservation restricitions and
working with staff to creatively design a system to improve drainage at these
two holes.
o The bid opening for the course improvement work on Holes # 8 and #9 was held
on Thursday, September 15th. The contract is in the process of being awarded to
Weed & Feed Inc (d/b/a DHT Golf Services) who has completed work at the
course previously and it is anticipated that the project will mobilize later this fall.
OSRP—A joint meeting with the Recreation Committee and Conservation Commission
was held on Tuesday, August 23rd. Staff continue to work with the consultant (Activitas)
on developing the goals, objectives, and action plan for the OSRP update.
Old Reservoir Bathhouse —The Conservation Commission reviewed the most recent
designs at a recent meeting and approved the site design, excluding the parking area.
This will be reviewed by the Commission at a later date. The project is anticipated to go
out to bid shortly.
• Center Recreation Bathroom & Storage —The bid opening was held on Thursday,
September 1st. Five bids were received and they all came in substantially over -budget.
Staff from Recreation & Community Programs and the Department of Public Facilities
(DPF) met with the Community Preservation Committee (CPC) on Thursday, September
15th to discuss next steps. At that meeting, the CPC voted to recommend supplemental
funding in the amount of $400,000 for this project at Special Town Meeting this fall,
which is scheduled to take place from November 1st -3rd, 2022. The Select Board has not
yet set the Warrant Articles for this fall which will be confirmed in the coming weeks.
• Kinneens Playground Replacement —A community engagement meeting will be
scheduled for October. The design for the new playground will be finalized this fall and
the installation is anticipated to be completed in Spring 2023.
• The Lincoln Park Master Plan is anticipated to begin this fall.
• Hard Court Resurfacing —Center Recreation Gallagher/Farias Courts
o The next community meeting will be held in October. The design will be finalized
this year and construction will take place in 2023.
• Athletic Fields Feasibility Study — The 2021-2022 Comprehenvise Study of Athletic &
Outdoor Recreation Facilities has been completed and is posted on the website.
• Conservation — is submitting an FY26 request for the Cotton Farm/Community Center
Connector for $200,000 for Engineering & Design plans for a trail connector between
Cotton Farm to the LCC, which will add 0.3 miles to the existing trails system within
Lexington.
Parks, Fields, & Playgrounds
• Hard Court Surfaces:
o The tennis/pickleball working group held its first meeting on Wednesday,
September 14th. The mission of the group is to make recommendations for both
short-term and long-term solutions that will help improve upon the tennis and
pickleball opportunities in Lexington. The group will meet again in October.
Facilities, Permits & Memberships:
o Fall permits have been finalized and season is under way. We have run into one
bussing issue already with LHS Athletics. This has thrown off the tier 2
organizations and believe it will continue to be a concern, which is something
that is not controllable.
o The Battle Green Tennis League season came to an end on Thursday, 9/15/22.
• Aquatics:
■ Another succesful season at the Town Pool came to a close on Labor Day
(Monday, September 5th)
■ In total there were 1529 memberships sold this season with over 700
participants taking swim lessons.
■ Surveys have gone out to members, swim program participants, and
staff. Information that is received will be useful as we begin to plan the
2023 season.
■ Temple Isaiah use the Res for their Rosh Hashanah events yesterday,
Monday, September 26th
• Lincoln Park:
o The playground at Lincoln Park will be closed from Thursday, September 29th
through Sunday, October 2nd to repair to poured in place (PIP) safety surfacing
that was vandalized with graffiti this summer.
• Programs
o Fall programs are underway and off to a good start.
o The six pickleball programs that are being offered at the Diamond Middle School
gym are all full with a total of 117 participants this fall.
o Our Nashoba Valley ski/snowboard programs will be offered this winter! Details
are in the process of being finalized and it is anticipated that registration will
begin by mid-October.
o The NFL FLAG Football League began on Sunday, September 11th. There are 289
participants in the league this fall.
Community Center:
• Facility
o The Outdoor Fitness Equipment was installed at the community center
earlier this month. The Ribbon Cutting Ceremony is scheduled for Thursday,
September 29 at 5:30om.
_26 77 Dili Y
R
a0 •_
Programming & Services
o The Annual Family Campout took place on August 20. Over 30 tents lined the
allee while families spread out to enjoy music, yard games, a bounce house, a
fire pit and s'mores. Our thanks for the Lexington Lions Club for funding the
event.
o Fall Programming for Adult Fitness kicked off the week of September 12. A
mix of in-person, hybrid and fully remote classes will be offered and over 250
participants have registered.
o Kate DeAngelis and Michelle Kelleher offered a Drums Alive class on 9/16.
Sixteen people registered and attended this free opportunity sponsored by
the Dana Home Foundation.