HomeMy WebLinkAbout2022-07-20-LEX250-minSemiquincentennial Commission (Lex250)
July 20, 2022 Meeting Minutes
Pursuant to notice duly filed with the Town Clerk, the Semiquincentennial Commission
(Lex250) convened in a meeting via Zoom video conference on Wednesday, July 20, 2022 at
3:37 pm as allowed by legislation (S.2475) extending the suspension of certain provisions of the
Massachusetts Open Meeting Law.
Present:Steve Conners (Reenactment Community), Cerise Jalelian (Town Celebrations
Committee Representative), Mona Roy (Community Representative), Jillian Tung (Music & Arts
Representative), Steve Cole (Community Representative), Bebe Fallick (Tourism Committee
Representative), Barry Cunha (Business Representative), Suzie Barry (Select Board Member),
Julie O’Leary (Civic Representative), Paul O’Shaughnessy (Historical Organization
Representative)
1.The meeting was called to order at 3:37 pm by Ms. Barry.
2.A motion was made by Mr. Cole to approve the minutes of the meeting from June 22,
2022 with amendments. The motion was seconded by Mr. Cunha and approved by roll
call vote.
3.Updates
a.The Shields consulting firm would like to set up a virtual meeting with a subgroup
of the Commission to discuss publicity and website efforts. Ms. Barry will
coordinate the call.
b.Ms. Barry discussed funding requests with the town manager, who approved
$40K for funding, including $20 - 25K for website development, penny machine
for the Visitors Center, Rev 250 membership, and possibly other expenses. The
Commission would need to consider how subsequent years of Rev 250
membership would be funded.
c.The Commission is on the Select Board agenda for Monday night to provide an
update regarding planning efforts to date. Ms. Roy shared a draft of the
presentation slides. Commission members provided feedback regarding content
and formatting of the presentation. Mr. Conners, Mr. Cole, Ms. Roy, and Ms.
O’Leary will finalize the slides this week.
d.Outreach meeting
i.Wednesday, October 12, 2022
i.The Commission will reach out to community stakeholders to encourage
participation at the event. Volunteers to help compile the list include Ms.
O’Leary, Ms. Tung, Ms. Jalelian, Mr. Cunha.
e.Working Groups update
i.Ms. Barry noted that Concord is engaging subject matter experts in the
community to chair working groups. The experts aren’t necessarily
members of the Commission, but have experience or knowledge in
specific subject areas. The group discussed whether this structure would
work for Lex 250. Groups would include fundraising, community
engagement, government relations, publicity, logistics. Mr. Cunha
suggested that commission members think about organizational
possibilities between now and the next meeting.
f.Monument/public art update
i.Ms. Fallick will follow up with Mr. Wolk regarding planning for a
monument. Mr. Cunha asked about the process for selecting committee
members for planning. Several members emphasized the need for a
constructive and appropriate approach to planning.
g.Meeting format
i.The provision for remote participation has been extended through March
31, 2023. The group discussed pros and cons for remote vs. in-person
participation.
h.Discovery Day
i.Rescheduled for Saturday, October 8.
ii.At the next meeting, the group will discuss the feasibility for Lex 250
participation.
i.Annual Report
i.Ms. Barry indicated that the Commission is required to file an annual
report which provides a summary of work and activities between July 1,
2021 and June 30, 2022.
ii.The deadline to submit the report is mid-September. Ms. Tung
volunteered to draft the report and present it to the Commission for
approval.
4.Next meeting: August 3, 2022, at 3:30 pm via Zoom.
5.Homework: think about people who we could consider to include in working groups,
including possible chairs.
6.Motion to adjourn was made at 4:50 pm by Mr. Cole and seconded by Ms. Jalelian. The
motion to adjourn was approved by roll call vote.
Respectfully submitted,
Jillian Tung