HomeMy WebLinkAbout2022-08-11-LHA-min
LEXINGTON HOUSING AUTHORITY
REGULAR MEETING –AUGUST 11, 2022
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman Nicholas Santosuosso at 8:30 AM
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Nicholas Santosuosso Melinda Walker Caileen Foley
Richard F. Perry Maureen Rynn Kathy Kilroy
Mark McCullough Susan Rockwell
Weidong Wang
2. APPROVAL OF MINUTES
Approval of Minutes of Regular Meeting of July 21, 2022
Upon motion by Richard F. Perry and seconded by Mark McCullough, the Board
voted to table the Minutes of Regular Meeting of July 21, 2022. The roll call vote was
as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
3. PUBLIC COMMENT
4. FINANCIALS
A.) Approval of Bills and Checks paid in July 2022
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to accept the Bills and Checks as presented for July 2022. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
5. EXECUTIVE DIRECTOR’S REPORT
ARPA Targeted funding
LHA was informed that we will receive full funding for the Greeley Village and
Vynebrooke Village fire alarm system replacement project.
Vynebrooke Village relocation services
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Caileen is waiting for an additional proposal from Cambridge Housing Authority as
they also provide relocation services. The ModPHASE Project is currently out to bid.
6. OLD BUSINESS
A.) Countryside Village- Bath Renovation-Change Order #2
Consideration of request by the Executive Director to approve Change Order #2
from Marino Construction, in the amount of $11,024.77 for the Countryside
Village –Bath Renovation. Change Order #2 is for the addition of 7 common area
interior doors.
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to table Change Order #2 for clarification of hardware, location
of doors and lumber invoice. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
7. NEW BUSINESS
A.) FY 2022 Year End Financial Report
Caileen discussed the financial condition of our housing programs at the fiscal
year end of June 30, 2022. There is almost $0 Tenants Account Receivables
across the board. Overall programs are in excellent financial condition with
healthy reserves.
a. Consideration of request by the Executive Director to approve the
Certification of Year End Statements for FY 2022.
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to approve the Certification of Year End Statements for FY 2022. The
roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
b. Consideration of request by the Executive Director to approve the
Certification of Compliance with Notification Procedures for Federal and
State Le ad Paint Laws
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to approve the Certification of Compliance with Notification Procedures
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for Federal and State Lead Paint Laws. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
c. Consideration of request by the Executive Director to approve the
Certification of Top 5 Compensation Form.
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to approve the Certification of Top 5 Compensation Form. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
d. Consideration of request by the Executive Director to approve the
Certification of Year End TAR Data.
Upon a motion by Richard F. Perry and seconded by Mark McCullough, the
Board voted to approve he Certification of Year End TAR Data. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
B. Request for Proposals for Audit Services for FY 2022-2024
Caileen presented the results of the RFP for Audit Services for FY 2022-2024. We
received one proposal from Marcum, which satisfies the RFP requirements.
Consideration of request by the Executive Director to approve the Technical and
Price Proposal for Single Year Audit services for FY ending June 30, 2022 – 2024
from Marcum Accountants & Advisors. The Total All-Inclusive Maximum Price is as
follows:
FYE 2022: $16,000.00
FYE 2023: $17,000.00
FYE 2024: $18,000.00
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Upon a motion by Richard F. Perry and seconded by Mark McCullough, the Board
voted to approve the Technical and Price Proposal for Single Year Audit services for
FY ending June 30, 2022 – 2024 from Marcum Accountants & Advisors. The Total
All-Inclusive Maximum Price is as follows:
FYE 2022: $16,000.00
FYE 2023: $17,000.00
FYE 2024: $18,000.00
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Nicholas Santosuosso NONE NONE Melinda Walker
Richard F. Perry Maureen Rynn
Mark McCullough
8. DISCUSSION
A.) Repositioning Federal Public Housing Portfolio-Tabled to September meeting
9. ADJOURMENT 9:02 AM
CAILEEN B. FOLEY, SECRETARY