HomeMy WebLinkAbout2022-06-23-AC-min-attSummary of Requested FY2022 End-of-Year Budget Adjustments
Department Salary Adj. EOY Transfer
Reserve
Fund
Revolving
Fund Total
Public Works -Compost $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Public Works -Snow $0.00 $89,274.11 $0.00 $0.00 $89,274.11
Fire Department $44,812.00 $75,000.00 $80,188.00 $0.00 $200,000.00
Human Services $8,200.00 $0.00 $0.00 $0.00 $8,200.00
Select Board $1,500.00 $0.00 $0.00 $0.00 $1,500.00
$54,512.00 $164,274.11 $80,188.00 $50,000.00 $348,974.11
This could potentially go to ARPA
TO:Appropriation Committee & Board of Selectmen
SUBJECT:Request for Increase of Authorization of Departmental Revolving Funds
1.Revolving Fund to be Increased:
2.Original Authorization
3.Amount of Increase Requested
4.Revised Authorization
5.Explanation for purpose of authorization increase:
Department Head
Action of Select Board:
Approved Disapproved
Authorization voted in the sum of:
Action of Appropriation Committee:
Approved Disapproved
Authorization voted in the sum of:
Chair, Appropriation Committee
$50,000
$840,000
The Lexington Compost Facility has had a remarkable year, with product
sales exceeding $715,000 and more than $175,000 in permit revenue.
Accordingly, a number of expenses exceeded original forecasts, and the fund
will need to spend more than originally authorized. This is due to a number
of factors - sales tax on the higher product sales and additional costs for
grinding brush. The Compost Fund balance as of 6/30/2021 was $504,232
and is expected to end the year in a surplus which will add to fund balance.
Date
$840,000
Chair, Select Board
Date
$840,000
Town of Lexington
Request is hereby made for an increase in the authorization of a Departmental Revolving Fund
authorized via vote of Annual Town Meeting in accordance with MGL, Chapter 44, section
53E½.
Compost Operations
$790,000
Revolving Fund
Increase
ALLBudgetTransfers_YE_FY2022_6.23.22
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Snow Removal - Personal Services
3.To be transferred from:
Snow Removal - Expenses
4.Present balance in Appropriation:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
Date
Transfer voted in the sum of:
Chair, Appropriation Committee
Department Head
Date
Transfer voted in the sum of:$89,274.11
Chair, Select Board
The FY2022 Snow Removal budget had more spending on Wages and Overtime
than originally budgeted, however sufficient funds remain in the Snow Removal
Expense lines to fully offset the shortfall in Personal Services (overall snow
expenses were within the appropriated budget). A more detailed overview of the
accounts in question is attached.
$89,274.11
11421002-538030
Account Name Account Number
$166,403.00
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a vote
of Annual Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph (b),
as amended by the Municipal Modernization Act.
$89,274.11
11421001-513000
Account Name Account Number
EOY
ALLBudgetTransfers_YE_FY2022_6.23.22 FY2021
TO:Select Board
SUBJECT:Request for Transfer from Salary Transfer Account
1.Amount requested:
2.To be transferred to:
3.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$44,812.00
Fire - Personal Services 11222001-513000
The Fire Department will experience a signficant overage in FY2022 in Personal
Services- Overtime budget. A number of factors are contributing to this, including
vacation buybacks, payouts for accrued leave at retirement, and overtime to backfill
employees on extended leave. The department has also experienced, and continues
to experience, Covid-19 illnesses and quarantines which require the backfilling of
shifts with overtime. A transfer from the Salary Reserve Account is requested to
partly cover the overage that was due to retro, buy-backs and accrual payouts.
Department Head
Date
$44,812.00
Chair, Select Board
SA
ALLBudgetTransfers_YE_FY2022_6.23.22 FY2021
TO:Appropriation Committee & Select Board
SUBJECT:Request for End of Year Transfer between Departmental Line-Items
1.Amount requested:
2.To be transferred to:
Fire - Personal Services
3.To be transferred from:
Fire - Expenses
4.Present balance in Appropriation:
5.Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Action of Appropriation Committee:
Approved Disapproved
Town of Lexington
Request is hereby made for the following transfer between line-items as appropriated via a
vote of Annual Town Meeting, in accordance with M.G.L. Chapter 44, Section 33B, paragraph
(b), as amended by the Municipal Modernization Act.
$75,000.00
11222001-513000
Account Name Account Number
11220002-531030; 11222002-585020
Account Name Account Number
$112,993.58
Date
Transfer voted in the sum of:
Chair, Appropriation Committee
Department Head
Date
Transfer voted in the sum of:$75,000.00
Chair, Select Board
The Fire Department will experience a signficant overage in FY2022 in Personal
Services- Overtime budget. A number of factors are contributing to this, including
vacation buybacks, payouts for accrued leave at retirement, and overtime to backfill
employees on extended leave. The department has also experienced, and continues
to experience, Covid-19 illnesses and quarantines which require the backfilling of
shifts with overtime. A transfer from available Fire Dept expense funds is requested
to partly cover the overage.
$75,000.00
EOY
ALLBudgetTransfers_YE_FY2022_6.23.22 FY2021
TO:Town of Lexington Appropriation Committee
SUBJECT:Request for Transfer from the Reserve Fund
1.Amount requested:
2.To be transferred to:
3.
Action of Select Board:
Requested Not-Requested
Action of Appropriation Committee:
Approved Disapproved
Transfer voted in the sum of:$80,188.00
Chair, Appropriation Committee
Explanation for purpose and reasons why the expenditure is extraordinary
and/or unforeseen.
Department Head
Date
Chair, Select Board
Date
The Fire Department will experience a signficant overage in FY2022 in Personal
Services- Overtime budget. A number of factors are contributing to this,
including vacation buybacks, payouts for accrued leave at retirement, and
overtime to backfill employees on extended leave. The department has also
experienced, and continues to experience, Covid-19 illnesses and quarantines
which require the backfilling of shifts with overtime. A Reserve Fund transfer is
requested to cover the overage that could not be covered by the Salary
Reserve Account, or the remaining expense budget.
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Reserve Fund in accordance with M.G.
L. Chapter 40, Section 6.
$80,188.00
Fire - Personal Services 11222001-513000
RF
ALLBudgetTransfers_YE_FY2022_6.23.22
TO: Select Board
SUBJECT: Request for Transfer from Salary Transfer Account
1. Amount requested:
2. To be transferred to:
3. Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
Department Head
Date
$1,500.00
Chair, Select Board
The Select Board Personal Services budget is experiencing a small shortfall in
FY2022 due to retro payments that could not be absorbed into the FY2022
appropriated budget. A request from the Salary Reserve Account is requested to
cover this shortfall.
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$1,500.00
Select Board- Personal Services 11122001-511000
SA
ALLBudgetTransfers_YE_FY2022_6.23.22 FY2021
TO: Select Board
SUBJECT: Request for Transfer from Salary Transfer Account
1. Amount requested:
2. To be transferred to:
3. Explanation for purpose of transfer:
Action of Select Board:
Approved Disapproved
Transfer voted in the sum of:
The Human Services Personal Services budget is experiencing a shortfall in
FY2022 due to a number of staff receiving retro payments and vacation buybacks
that could not be absorbed into the FY2022 appropriated budget. A request from
the Salary Reserve Account is requested to cover this shortfall.
Department Head
Date
$8,200.00
Chair, Select Board
Account Name Account Number
Town of Lexington
Request is hereby made for the following transfer from the Salary Transfer Account as
appropriated via vote of Annual Town Meeting:
$8,200.00
Human Services- Personal Services 11545001-511000
SA
ALLBudgetTransfers_YE_FY2022_6.23.22 FY2021
Snow and Ice - FY2022 Spending to Date
Personal
Services Expenses Total
Budget 300,559.00$ 1,234,208.00$ 1,534,767.00$
Spent 389,833.11$ 1,065,004.14$ 1,454,837.25$
Encumbered -$ 2,800.00$ 2,800.00$
Shortfall (89,274.11)$ 166,403.86$ 77,129.75$
Plan to Address Shortfall
Remaining Snow Expenses 89,274.11$ (89,274.11)$ -$
Other DPW PS/Expenses -$ -$ -$
FY2023 Carryforward -$ -$ -$
89,274.11$ (89,274.11)$ -$
Net Balance for FY2022 -$ 77,129.75$ 77,129.75$
FY2022 Salary Adjustment Account Status
Carryforward from FY2021 648,742$
FY2022 New Appropriation 313,529$
Total Available 962,271$
Fire Dept Request 44,812$
Human Services Request 8,200$
Select Board Request 1,500$
Total FY2022 Requests 54,512$
Remaining Balance 907,759$
Projected Carryforward to FY2023 907,759$
FY2023 New Appropriation 826,422$ Per FY2023 Brown Book
Total Projected Available - FY2023 1,734,181$