HomeMy WebLinkAboutMinutes 2015-05-19.pdf FINAL
Approved 5.19.15
OPEN SESSION MINUTES
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT
REGULAR SCHOOL COMMITTEE MEETING
MAY 19,2015 PM 6:30 PM
PAUL REVERE ROOM, MINUTEMAN HIGH SCHOOL
Present:
Jeff Stulin, Chair (Needham) Jack Weis(Belmont)
Carrie Flood, Vice Chair(Concord) David Horton(Lexington)
Alice DeLuca(Stow) Mary Ellen Castagno(Waylarid)(left 8:30 PM)
Ford Spalding(Dover) Jennifer Leone (Lancaster)
Cheryl Mahoney(Boxborough) Doug Gillespie(Weston) (left 8:45 PM)
Judy Taylor(Carlisle) Sharon Antia(Lincoln) (arrived 6:35 PM)
Dave Manjarrez(Sudbury) (left 9:27 PM) Sue Sheffler(Arlington)
Absent: David O'Connor(Bolton)
Also present: Ed Bouquillon, Kevin Mahoney, Jack Dillon, Elizabeth Rozao, Steve Sharek, Eugene DiPon|o, John
Pelletier, Gina Condon, Marjorie Daggett, Diane Dempsey, DeAnne Dupont, Mike Majors,Nancy Pierce, Bob
McLaughlin,Julie Kremer, Carmin Reiss, Frank Cannon, Dana Ham, Maryanne Ham, Maryann Williams
1. CALL TO ORDER: OPEN SESSION
The Chair called the meeting to order at 6:30 PM.
2. PRINCIPAL'S REPORT,Jack Dillon
a. Approval of Out-of-State Field Trip and Funds for Skills USA National Competition
Terry Regan gave a brief report on 8ki||uUS/\ activities, and some of the 9 students who qualified introduced
themselves, their towns, and their shops. Excitement was expressed for the competition, a few clarifying
questions were answered, it was confirmed that the trip met all School Committee requirements, and the
School Committee took the following vote:
ACTION 2015#32
Moved (DeLuca) and seconded (Spalding)
To approve the Out-of-State Field Trip and Funds (est. $24-25,000) for Skills USA National
Competition June 22-27, 2015, Louisville, KY
Vote: Unanimous
b. Approval of 2015-16 Student Handbook Revisions (Social Media Policy)
Mr. Dillon called attention to the draft at the table, as a typographical error had been noticed and corrected. It
was clarified that the need for this policy revision was due to updating the language. The following vote was
taken:
ACTION 2015#33
Moved(Spalding) and seconded(Leone)
To approve the 2015-16 Student Handbook Revisions (Social Media Policy) as presented
Vote: Unanimous
c. Update on School Improvement Plan
Mr. Dillon explained that the current plan covers a 3-year period, 20 13-16. He explained that upon review
with the School Council and Dr. Bouquillon, there was a sense that this document was not practical and needs
um jor revision. He explained that the deficits to the current document include that it is cumbersome and not
specific enough, and he feels they can do a better job with it, particularly with new people joining the School
Council. He requested taking more time with it before presenting it to the School Committee. He also
explained that there are no specific required time frames outlined in the regulations. Dr. Bouquillon added that
they are in compliance with the School Committee policy on the School Improvement Plan. It was agreed that
lie would bring the plan back to the School Committee for consideration in September.
3. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding, MaryannAil//onm
a. Report on Community Presentations and FAQs
Mr. Spalding acknowledged members of the School Building Committee who were in the audience. He
outlined the details included in the packet on presentations made to the community to get feedback on the
preferred option, and referenced the list of Frequently Asked Questions that emerged from these meetings. He
noted that MSBA requires community input, and he felt the Building Committee did their best in acquiring this
input.
b. Presentation of Preferred Option and vote concerning the Preferred Schematic Report("PSR") and
authority for OPM to submit PSR to the MSBA on behalf of the Minuteman School District
Mr. Spalding then outlined the 3 options that the School Building Committee reviewed at their meeting on
5.11.1 5—Renovation, Renovation/Addition, and New (628 students), and reviewed the conceptual project
budget cost of each option, as prepared by KBA, shown below:
Renovation Renovation/Addition New Construction with
Exist Bldg Demo
305,808 SF 284,512 SF 242,893 SF
Total Pject Budget $176,547,602 $175,333,834 $144,922,478
Project Duration 6O months 48 months 32 months
He noted that the minutes from their meeting were also included in the packet, outlining their recommendation
of a new building for 628 students.
A question was raised about the required vote (unanimous or 2/3), and it was clarified that approval is required
by the Town Meetings of all member towns since the current Regional Agreement does not contain the
required language that would permit approval by a 2/3 majority. A question was raised about how the proposed
revisions to the Regional Agreement impact this vote, and it was clarified that the current agreement is in
effect at this time, and the process needs to move forward. It was noted that only Wayland has voted to
withdraw from the District. A request was made by a member to hear from the Belmont representative as to
why he had voted against the new building option as a member of the Building Committee.
The member from Belmont explained that at his community's building presentation meeting, attended by
approximately 25 town officials and others, the focus remained on building size. He gave a history of
Belmont's position to vote down the 2010 Feasibility Study vote due to a lack of clarity or consensus on the
building scope. He explained that the issue for Belmont remains the size of the faciligiven their view that
the long-term historical enrollment at Minuteman is closer to 400 students. He stressed that Belmont is not
against a new building pject, and does not have a particular size in mind. He noted that the key people in
Belmont are not persuaded that 628 is the right number, and that some programs, such as multimedia
engineering and horticulture, could be reconsidered,to reduce the size of the school. The member from
Sudbury concurred, noting that there's not enough information on all the options,that the renovation option
has been presented as an abhorrent one, and lie views it as unfair to Sudbury aiid their students; lie suggested
that perhaps another option of a smaller school at lowc0001couNbcconuidercd. Thcmcmher0nm /\ding|on
noted that Arlington has a problem with the Regional Agreement issue, and that although a good job was done
presenting the options to Arlington, there was considerable pushback on cost. Her view was that without the
revised Regional Agreement, it won't fly.
The member from Concord reminded people that the vote is not about cost or size, but rather which version the
School Committee can support, and which is the most responsible use of the collective funds. The member
from Stow pointed out that the building needs to be renovated, and that costs continue to increase. She
explained the benefits of an unoccupied building prject(i.e., new) and expressed her opinion that the new
school option is fiscally responsible to the students and the District. The member from Boxborough pointed
out that her stakeholders were able to compartmentalize and analyze the data to support a new building
independent of the proposed changes to the Regional Agreement. She also noted cost escalations involved in
renovating in place. The member from Lexington noted that the information in the Q & /\p/us very helpful in
his community meeting, and he felt there were many reasons to support a new building.
The member from Belmont noted the vote does include a specific size, and if the recommended option is not
going to be supported within our towns, it's not a good use of time and funds to begin detailed schematic
plans; he noted that if the higher MSBA reimbursement rate was lost, a smaller school would make up the
difference in capital and operating costs. He also noted that he was still unclear on the response to the question
on the FAQ related to the cost of a smaller school,the modest cost savings of which felt counter-intuitive to
him. The member from Lancaster pointed out that cost savings are not percentage based.
Mr. Spalding reviewed the MSBA process again, pointing out that the Building Committee did what they
iieeded to do to remain in the MSBA pipeline. He noted that if the MSBA process is not followed,the risk is
losing the reimbursement, and it might take another 2-5 years to get back into the pipeline. He pointed out that
money is important to all the towns, and therefore coming to consensus is critical to stay with the process.
Maryann Williams pointed out that there are 353 communities in the Commonwealth, that there are 1850
MSBA projects, and that MSBA considers 15 core projects/year. Minuteman is one of the 15 at this time.
Mr. Spalding urged the School Committee to look at what's good for the District.
The possible decrease of p 'oc|cduosts' thccver-inorcuuiogoou{y, pooeib|ecostxuvingo, uudvuriuuautudcn\
numbers were raised. Corrections were made to statements made about the way the number of 628 evolved,
particularly with regard to capacity study vs. design enrollment. Concern was voiced by a member who didn't
want to be on a School Committee that was against the choices for students. Concern was raised about the
importance of acting in the best interest of the students, and that this was a most important vote. The member
from Stow referred to some points of pride in being a part of Minuteman, particularly that Minuteman is often
first to innovate. She urged being first in doing the right thing for the students, and not to crumble. The
member from Boxborough noted that in her community, a comparison to Worcester was made, and it had been
pointed out that great things go on at Minuteman despite the building; additionally, she noted that the School
Committee had been admonished for allowing the building to get to this state of disrepair.
The new member from Lincoln expressed confusion over why the number was even being discussed at this
point, aiid the member from Belmont noted that the right size of the school was an important discussion. The
Chair pointed out that every size has risks educationally and fiscally, and that in his opinion, 628 is the best
short and long term option. Mr. Spalding pointed out that in the democratic process, majority rules. The
School Building Committee was honoring the mjorityvotcofthcSuhoo| Committeeonthc02Bnunuberand
the Education Program Plan, and urged the School Committee to stick to the motion on the table, which is a
requirement of the MSBA process. Mr. Spalding also urged supporting the faculty who are educating the
students here, supporting the students who love the school and hope we're doing something about it. He urged
considering what is best for the students and what is best for the faculty. He urged supporting the Building
Committee's vote to move forward with the MSBA. The member from Sudbury noted his sense that this vote
was setting the tone for the "nuclear option"
The following vote was taken by Roll Call, as required by MSBA, with 14 members present, 1 absent, 1
vacancy:
ACTION 2015#34
Moved (Spalding) and seconded (DeLuca)
That the School Committee approve the recommendation of the School Building Committee for a
Preferred Schematic Option for a New School with a Design Enrollment for 628 Students, and for
the School Committee to authorize Skanska USA, the Owner's Project Manager, to submit the
Preferred Schematic Option and accompanying Report to the Massachusetts School Building
Authority on behalf of the Minuteman School District, no later than June II, 2015.
DISTRICT MEMBER IN OPPOSED ABSTAINED ABSENT
FAVOR
ACTON VACANCY
ARLINGTON SUE X
SHEFFLER
BELMONT JACK WEIS X
BOLTON DAVID X
O'CONNOR
BOXBOROUGH CHERYL X
MAHONEY
CARLISLE JUDITH X
TAYLOR
CONCORD CARRIE X
FLOOD
DOVER FORD X
SPALDING
LANCASTER JENNIFER X
LEONE
LEXINGTON DAVID X
HORTON
LINCOLN SHARON X
ANTIA
NEEDHAM JEFFREY X
STULIN
STOW ALICE X
DELUCA
SUDBURY DAVID X
MANJARREZ
WAYLAND MARY X
ELLEN
CASTAGNO
WESTON DOUG X
GILLESPIE
Vote: TOTALS 11 3 0 1
c. Approval of Minutes of 5.19.15
Mr. Spalding explained the need to include approved minutes with the materials submitted to MSBA. A
brief discussion was held about how best to do this, and the following vote was taken:
ACTION 2015#35
Moved (Spalding) and seconded (DeLuca)
To authorize the Secretary and the Recorder to finalize as approved the Open Session minutes
of 5.19.15 so that they can be certified and included with the submission to MSBA
Vote: 12 in favor, 2 abstentions
4. PUBLIC COMMENT
Bob McLaughlin, Belmont, expressed that this was a sad day for the District and for Belmont. He was
concerned that Minuteman's pledge had been broken regarding reaching agreement on the size of the school
before the feasibility study was begun, and that the vote just taken was a disaster for the District. He expressed
his view that towns were not part of the process in developing the 3 options, and that the recommendation and
vote for a new school was not surprising given the options presented. He expressed his view that now the
District will go full steam ahead; given the operating costs to the non-member towns, DESE's new regulations
to allow a facilities fee which will diminish the interest of non-member towns to enroll students, the waste of 6
years of time, the probability of not getting unanimous consent, and the probability of losing through the
nuclear option, he likened the situation to a shotgun marriage, which will result in increased dysfunction within
the District.
Deanne Dupont,Arlington, expressed her concerns about the unavailability of annual operating cost
information, difficulty with accessing the community meeting survey, the costs associated with all the new
athletic fields, the elimination of the swimming pool, and the School Committee making the decision without
being fully informed. Her full comments are found as Attachment A.
Julie Kremer,Arlington, expressed her concern that this was a steamroller project moving towards building a
new school rather than renovating. She noted that Minuteman is a great school, but can be better. She echoed
the concerns about the field and pool, and raised the question of the use of the current building, specifically
whether it would be sold or reused. She raised concerns about safety if it is used by a private business on the
school campus.
Dave Manjarrez, Sudbury, reiterated his request, made a number of times previously, for unredacted
documents related to the Abrahams report, noting that if he receives a negative or no response to this final
request or does not receive a plan by the Minuteman School Committee to provide unredacted copies of
the requested documents in a reasonable time, he will be left with no other alternative other than to file an
OML complaint as well as a Public Records appeal for the unredacted documents and pursue all legal
means to achieve a fair and equitable decision for Sudbury and its students.
5. STUDENT REPORT
There was no student report.
6. CHAIR'S REPORT
a. Secretary Appointment
A motion was made, and seconded, and the following vote was taken:
ACTION 2015#36
Moved (Flood) and seconded (DeLuca)
To appoint Dave Horton as Interim Secretary, until the July, 2015 Officer Elections
Vote: 13 in favor, 1 abstention
b. Subcommittee Appointment
There was a brief discussion about the responsibilities of the Communications Subcommittee, and the
following vote was taken:
ACTION 2015#37
Moved (Spalding) and seconded (DeLuca)
To appoint Sharon Antia as member of School Committee's Communication Subcommittee
Vote: Unanimous
c. Update on Membership Terms/Renewals
The Chair extended appreciation to the new members from Lincoln and Lancaster, and noted that a
representative from Acton has also been selected, and that she will attend the May 26 School Committee
Workshop meeting.
7. SUPERINTENDENT'S REPORT,Ed Bouquillon
a. Advisory Committee Membership Notification
The Superintendent called attention to the list of Advisory Committee members included in the packet,
noting that he has approved the list in accordance with Ch. 74 Sec. 6 on Advisory Committees.
b. Town Meeting Articles Update
The Superintendent updated the School Committee on the Town Meeting results, noting that 14 of the 16
towns approved the budget,with the remaining two towns (Belmont and Bolton) meeting in June. He
noted that the 6 towns that did not approve the Regional Agreement Amendments in 2014 were asked to
reconsider and place the item on the 2015 Warrant. Of those 6, all but Wayland placed it on the Warrant,
and voted to hold, postpone, or dismiss. The representative from Wayland noted that they had voted
against it in 2014, and did not receive a request to place it in 2015. Dr. Bouquillon affirmed that they had
been contacted in January.
c. Review of Options Under Ch. 71 S. 16
The Superintendent noted that Ch. 71 S. 16 was included in the packet as informational, to understand the
mechanics of the various options, and that there would be a detailed discussion at the June meeting.
[At 8:30 pm, Ms. Castagno left the meeting.]
d. Review of Impact of new State Vocational Regulation on 9th Grade Exploratory Programs
The Superintendent called attention to materials explaining the impact of the new State Vocational
Regulation on 9`1' Grade Exploratory Programs, and requested a vote to urge the Board of Education to
rescind this regulation. Clarification was requested on the procedure related to urging, and it was
determined that the Administration would draft a letter and review it with the Officers. The issue of
reliance on out-of-district students was raised, and the concern that it's not the School Committee's role
to get involved in choices a community makes were points raised. The Chair expressed his opinion that
students need to be in an environment thabest suits them, as being in the right or wrong program can
make a difference in their lives, and they need access to transformative alternatives. The member from
Lincoln noted the need to speak against bad educational policy, and offered to testify when/if there is
another opportunity. She noted that the regulation does exactly the opposite of allowing a community to
make a choice. Issues raised included equal access to available spaces, the importance of early exposure
to options for students, the history of this issue, the negative impact of this regulation on students, the lack
of commitment to Ch. 74 education, and the suggestion of admitting choice students. Appreciation was
expressed to those members who kept the students in mind in their consideration of this issue. The
following vote was then taken, with 13 members present:
ACTION 2015#38
Moved (DeLuca) and seconded (Flood)
To urge the Board of Elementary and Secondary Education to rescind the regulation on 9th
Grade Exploratory Programs
Vote: 11 in favor, 1 opposed, | abstention
[At 8:45 pm, Mr. Gillespie left the meeting.]
8. ASSISTANT SUPERINTENDENT'S REPORT, Kevin Mahoney
a. E&D certification as of July 1,2014
The Assistant Superintendent called attention to the E&D certification included in the packet as
informational, and offered some clarifying comments.
b. Update on State Budget (Ch. 70/Regional Transportation)
The Assistant Superintendent called attention to the updated "cherry sheet" included in the packet, which
outlined the 2016 Local Aid Estimates for Ch. 70 and Regional School Transportation, and explained
this as informational, to keep the School Committee up-to-date with this evolving number in the budget.
c. Surplus Furniture from Concord-Carlisle High School
The Assistant Superintendent explained that Concord-Carlisle High School held a surplus furniture day
recently that provided local non-profits and schools to claim furniture and equipment for re-use. He
explained that Minuteman was able to acquire a number of chairs, desks, and folding-chair carts.
d. Acceptance of Scholarship: The Ryan Eaton Memorial Scholarship Fund
The Assistant Superintendent explained the request to approve the Ryan Eaton Memorial
Scholarship Fund, established by parents Tim and Patricia Eaton at a fundraiser, which Ford
Spalding attended. He noted the details of the scholarship as follows:
The Ryan Eaton Memorial Scholarshiwas established in the memory of Ryan Eaton, a
member of the Minuteman High School Class of 2014. He passed away shortly after
graduation and was not able to realize his dream. Ryan had a passion for cooking and for
life. If you were down he could always cheer you up and never wanted anyone to feel left
out. He would go out of his way to make everyone around him feel special and was always
willing to lend a hand or to just listen. This scholarship goes to a graduating senior who
cxeop/ificuthis passion for /ifeand compassion for others.
He noted that this request is pursuant to School Committee Policy DDA Section C, that it begins with
$6000, and annual fundraising is anticipated. The following vote was taken:
ACTION 2015#39
Moved (DeLuca) and seconded (Weis)
To approve the Ryan Eaton Memorial Scholarship Fund as presented
Vote: Unanimous
e. Car Donation: 1964 Factory Five Cobra
The Assistant Superintendent called attention to the details in the packet relative to this car donation, and
the Superintendent called up a picture on his device, which he shared. It was noted that this vehicle will
not be registered, as there will be no street driving beyond school property. The following vote was then
taken:
ACTION 2015#40
Moved (DeLuca) and seconded (Flood)
To accept the car donation of the 1964 Factory Five Cobra as presented
Vote: Unanimous
f. Budget Transfer Request: For Site Improvements
The Assistant Superintendent called attention to the details on the budget transfer request for site
improvements as described in the packet, and noted a revision in the amount, from $24,000 to $36,500
due to an additional amount in the owner options, based on an existing conditions survey, in case this is
not available through KBA. Be confirmed that this work is in compliance with procurement law. The
following vote was then taken:
ACTION 2015#41
Moved (Spalding) and seconded (DeLiica)
To transfer the sum of$36,500 (as amended by Mr. Mahoney) from account
#O|0O0OU.O4.52UO.U2.747.6.3 — Health/Life Insurance account tobctransferred toaccount
#Ol0O000.08.72OO.0l.72l6] — Capital Building Improvement
Vote: |l in favor, l abstention (with l2members present)
9. SUBCOMMITTEE REPORTS
a. School Committee Self-Evaluation: Reminder of May26 Workshop,Dave Horton
Mr. Horton made a request to Mr. Dillon to have a brief report on the activities related to the staff meeting
on May 28 regarding recruitment and retention of students and the work with consultant Mark Perna.
He reminded members of the upcoming School Committee Workshop, and explained, for the benefit of
new members, how it evolved out of the School Committee self-evaluation this year.
b. Superintendent Negotiations and Evaluation Subcommittee
Commending the work of his colleagues on this subcommittee, Mr. Horton reviewed the process for the
Superintendent's evaluation. That the data are not analyzed other than a summary, the elimination of
numeric summaries, the value of having had clear progress reports with qualitative and quantitative detail,
and improvement over past evaluations were points raised. The Superintendent commented that it is a
challenge to meet the state requirements for these evaluations. He clarified that he had explained there
would be no District Progress Measures Report this year, and he requested that a more realistic and
practical 3 or 4 specific goals be articulated going forward, rather than 12. Be also noted that there are 4
priorities the Minuteman faculty has determined:
1. integrating vocational technical and academic curriculum;
2. providing all students with Executive Binder Training;
3. providing an integrated reading consultancy across the curriculum, and
4. utilizing Professional Learning Communities (PLCs)to engage in conversations about Teaching
and Learning.
and that an additional one on educational technology is under consideration. He noted that the evaluation
was a good process this year, and he extended appreciation to various staff members who helped him
gather the qualitative/quantitative data. He also expressed hope that it could be simpler going forward.
Mr. Horton noted that according to the current contract with the Superintendent, $3,714 is the maximum
salary increase he is eliible to receive for FY 16. With his current salary of$l85,7O0, this would bring
the FY 16 salary up to $189,414' and it was oonfioncdthat this is within the range of vocational
superintcudentsa\udesin /bisregion. /\ memberoxpccascdconocrnubou1incrcuacdnumberofomt-of'
district students, the per student cost for a Minuteman student,town assessments,teacher attrition, and
math scores available on the DESE website. The Chair expressed that he is happy to support this vote for
the Superintendent's raise. Other comments included points of pride for Minuteman's achievements, and
the urging for School Committee members to be more engaged with the school, to spend more time at
Minuteman, and to attend the graduation. The following vote was then taken:
ACTION 2015#42
Moved (Mahoney) and seconded (Antia)
To approve a salary increase of$3,714 for the Superintendent, based on the current contract
Vote: 9 in favor, l opposed, 2 abstentions
[Mr. Manjarrez left the meeting at 9:27 PM.]
10. SECRETARY'S REPORT
a. Approval of Past Open Session Minutes
The following vote on the past meeting minutes was taken:
ACTION 2015#43
Moved (Horton) and seconded (Spalding)
To approve past Open Session Minutes of 4.14.15
Vote: 9 in favor, 2 abstentions (with 11 members present)
Ms. Flood commented that she had not been at the last meeting, and commended Ms. Rozan on the
preparation of the minutes, as by reading them, she was able to be informed about what occurred at the
meeting.
11. ADJOURNMENT
The meeting was adjourned at 9:30 PM.
/
7—\'Jr� � o ^]
DistristAssistant Secretary
ATTACHMENTS TO THE MINUT30F5.|9.lj
A. DeAnne Dupont Comments
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5/19/15 ��� w�'x ' ^�`�
I am DeAnnp/Dupont from the Town of Arlington. I wish for a copy of my statement to be included in
the minutOs of tonight's school committee meeting.
Since t4fre was no public comment before the vote for the building I realize that my comments will
have nglimpact, but I wanted to share them with you anyway. The information that I have sent around
was frcirn a presentation in October 2013. After requesting several times for similar information for the
propo d 628 student school and not receiving the information, it appears that no one on the Building
le
Committee was provided similar information for the 628 school and was not piroped details of the c-n-4--2-/-"--
j1. 1',1.01'11"COStS.I,(‘I find it difficult to believe that the renovation add-on would cost ,.12;-4' .-,1;:“1 - ' fh'an a new
1 school. There is always an allure to something new. Errors are made in calculations. I have seen errors
During the building meeting in Arlington we were advised that we could complete the survey online. ,...,-;-7-6.--Led .,..
However one could not easily find the link to this on the Minuteman High School website. After much
searching I requested info on how to get to the survey and it was sent to me, but the person who sent it
to me failed to inform me that the cut-off was only hours away and I needed to complete it
immediately.
I want to have on record that at the Arlington building meeting we were assured by Dr. Bouquillon and
Mr. Ford that the allowance for the site improvements would cover all costs for ALL of the new athletic
fields that would be displaced by a new building and there would be no costs for these that would be
borne by only the in-district schools. We were also advised that the existing building would be
demolished and that there would no longer be swimming facilities. I extrapolate from this information
that the school will be less desirable for summer camps since the swimming pool is a large draw for
camps. The Building and School Committee had to make their decisions before they were advised of
annual operating costs for the various scenarios. We were advised at the Arlington building meeting
that these would not be available to the Building & School Committees until after the vote was taken.
In my opinion the School Committee has had to make a decision without all of the necessary
information and details to make a fully informed decision.
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