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HomeMy WebLinkAboutFINAL SC Mtg Minutes 2016-09-27.pdf FINAL Approved 11.15.16 OPEN SESSION MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT REGULAR SCHOOL COMMITTEE MEETING SEPTEMBER 27,2016 6:30 PM PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL Present: Jeff Stulin, Chair(Needham) Jennifer Leone (Lancaster) Carrie Flood,Vice-Chair(Concord) Pam Nourse(Acton) David Horton, Secretary(Lexington) Jack Weis(Belmont) (arrived 6:35 PM) Alice DeLuca(Stow) Mary Ellen Castagno(Wayland) (left 7:30 PM) Ford Spalding(Dover) Sue Sheffler(Arlington) Vince Amoroso(Boxborough) Christine Lear(Carlisle) Absent: Dave Manjarrez(Sudbury); David O'Connor(Bolton); Sharon Antia(Lincoln); Doug Gillespie (Weston) 12 members present until 7:30 PM;then 11. Also present: Ed Bouquillon,Kevin Mahoney,Jack Dillon, Bill Blake, Elizabeth Rozan,John Donato, Al St. George, Bob Halsinger,Ed DeLuca 1. CALL TO ORDER: OPEN SESSION The Chair called the meeting to order at 6:30 PM. 2. CHAIR'S REPORT,Jeff Stulin a.Welcome to New Member The Chair welcomed the new member from Carlisle,Christine Lear. b.Results of the September 20,2016 Election The Chair summarized the District-Wide Election results,noting that the citizens voted yes by a 70% margin. Remarking that it is a"new day for Minuteman,"he enthusiastically extended thanks to the Superintendent's administrative team; the OPM and architects; the parents, staff and teachers who supported the vote,the countless students who demonstrate success from their Minuteman education; and all the citizens who voted in support of a new Minuteman school. He emphasized the focus now is Module 6 to bring the new school to fruition, on time and on budget. c.Update on Subcommittee Assignments and Goals The Chair noted that due to the scheduling demands of the last few weeks,the 2016-17 Subcommittee Assignments have not yet been developed. He referenced last year's assignments, and noted that these will continue until new ones are approved. He asked members to review and let him know through an email to Ms. Rozan what subcommittee is of interest for 2016-17, so he can present a new list at the November meeting for approval. He noted that he anticipates presenting Minuteman District Goals at the November meeting as well. 1 d.Reminder of Weighted Voting Parameters and Procedures The Chair reminded members that Weighted Voting is now in effect,and asked Ms. Flood to give a refresher on how the votes will be recorded,which she did. The Chair emphasized that there are still kinks in the process,but that the pace of voting will pick up as it becomes more familiar. 3. PUBLIC COMMENT There was no Public Comment. 4. PRINCIPAL'S REPORT,Jack Dillon a. Opening Day Mr. Dillon reported that Opening Day was the best he's experienced in 11 years. He explained that there were many factors involved to make a smooth opening, and he noted that draft schedules had been sent out to students,there were few discrepancies,and people could hit the ground running. b.Unofficial Enrollment Report Mr. Dillon reported that the updated unofficial total number of active students at Minuteman, in the building, as of 9.22.16 is 583,with 386 In District and 197 Out of District. This number includes: New 9th graders total 128, with 100 In District and 28 Out of District New 10th graders total 11, with 4 In District and 7 Out of District New 11th graders total 8, with 5 In District and 3 Out of District. He explained how two students who moved were counted,and he explained that enrollment data is being collected relative to the new regulations and the impact on exploratory options. He also noted that as a result of the recruitment efforts,total applications are up 33%. Since many apply,but a significant number then decide to go elsewhere,the recruitment focus is on capturing more of those applicants. His updated report can be found as Attachment A. c. Status Update on School Improvement Plan Mr. Dillon explained that over the last year,he met with the School Council to review the current School Improvement Plan(SIP), and that as a result of these meeting,the SIP is being refined. The goal is to have a draft ready for the November meeting, one that will cover a two year period,November, 2016- November, 2018. d.Approval of Overnight Field Trip Mr. Dillon reviewed the details of this trip, and apologized for the error in the memorandum,related to financial hardship. He emphasized that no student has to work off the cost of a trip,and he will ensure that this language is stricken from documents. He confirmed that the trip conforms with the School Committee policies, and the following vote was taken: ACTION 2016#70 Moved(DeLuca) and seconded(Leone) To approve the Overnight Field Trip: Environmental Students to AMC Facility in Russell,MA Sept. 29-Oct 2,2016, as presented VOTE: Members in room at time of vote: 12 (Acton,Arlington,Belmont,Boxborough, Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow,Wayland) Weighted Vote of those present: 82.32% 2 Weight needed: 41.16% Names of towns opposing or abstaining:None Final percentage results of vote: 82.32% Final status of the vote: Passed Unanimously 5. SUPERINTENDENT'S REPORT,Ed Bouquillon and Bill Blake a. Update on Targeted District Review The Superintendent reported that he received a draft of the DESE Targeted District Review Report,after their review of many documents submitted by the staff, and their site visit last May. He explained that this report is not yet ready for distribution, as it is being checked for errors of fact; some descriptions in the report were incomplete and did not address the SPED population. He explained that one suggestion made was to better integrate the School Improvement Plan with the District and the Superintendent Goals, and this is being addressed. He hopes to have the final report for the November meeting. b. Update on MCAS Results Mr. Blake noted that in the spirit of optimism felt as a result of the vote,he was happy to be able to share the Grade 10 Spring 2016 MCAS results. He noted that the top achievement is that the Level 1 Accountability Rating has been reestablished, and this is good news for the District. He reviewed the entry points for students,the pass rates, and the positive trends in ELA,Math, and Biology. He addressed Minuteman's strategies to help students and the professional development offered for staff. He then alluded to the longitudinal graphs. He noted that while proficiency can't be legislated,the law requires proficiency by the year 2017. In response to a question,he addressed how Minuteman is preparing for the next generation MCAS,which the current Freshman will be taking. He noted that teachers have been preparing, as some elements of the PARCC test will be in it, and it will take some practice. In the Science and Math areas,he thought teachers were in good shape. In English,there will be a rhetorical model where the students will need to make a case in writing. Strategies such as paired readings for themes will be used in the teaching. Additionally, students will have to get used to taking the test online. However, he emphasized that things are subject to change. He also pointed out that the results are held to a strict business model, so that the poor performance of a single student can undo the accountability rating. In response to a question,Mr.Blake gave additional information about the co-teaching model used,if required in the IEP. One member pointed out that this was a big deal to go from Level 2 to Level 1 Accountability. It was also noted that it is damaging to students who take,but fail the test a number of times before passing, and that it is important to appreciate their perseverance and hard work. A request was made for information on what a school needs to do to meet the target numbers, and Mr. Blake agreed to direct the member to the explanatory material. Additionally, a member asked about CTE school MCAS comparisons, and the Superintendent noted he would forward the information. (The presentation material is found as Attachment B.) 6. SCHOOL BUILDING REPORT,Ford Spalding a.Report on September 26,2016 School Building Committee Meeting Mr. Spalding expressed congratulations on the successful citizens' vote that allows the project to move forward for the benefit of the students. He noted the preliminary numbers of 12,158 in favor and 5,320 against,and indicated that this was a huge endorsement. He offered a slogan to guide the work going forward: "Build it for Minuteman's Future!" Mr. Spalding further emphasized that the School Building Committee will hold to doing this on time and on budget. He reported that the amended contracts for the Design team were approved at the Building Committee meeting, and the revised schedule and cash flow 3 were reviewed, as were the target dates. He noted that next steps with the MSBA will begin as soon as the certified votes are in from the Town Clerks. He described the process for selecting a Construction Manager,noting that the final design process will begin next week. He also expressed deep appreciation to all the Town Clerks. b.Next Steps Mr. Spalding also referenced the Project Timeline, and noted that occupancy is expected by September, 2020. He highlighted specifics shown on the chart, and noted that the clear design outlining what the money will buy will be developed within the year. He noted that there is a great deal of work ahead. The change in mood in the building and in the towns was noted, one that reflects optimism,with the expectation that there will be no problem filling the school to capacity. The Vice Chair concurred,noting that she has heard from many people who have expressed congratulations. She pointed out that in her town of Concord,there are 42 additional students in their middle school, some of whom will attend Minuteman. Mr. Spalding's full report materials can be found as Attachment C. 7. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney a. Report on Election: Preliminary Costs Mr.Mahoney referenced the election preliminary cost sheets included with the packet, and noted the estimate of$125K. He explained that the budgeted amount was $120K,and that the additional funds will be identified. He noted that he has requested that reimbursements from Town Clerks be submitted by mid-October, and once he has them,he will compile a schedule and share this with the School Committee at the November meeting. b. Summer Projects Report Mr.Mahoney reported that much work was done over the summer. He outlined specifics, including resurfacing the access road and improving the front entrance for ADA compliance and aesthetics. Additionally,painting and electrical work was done in the Advanced Manufacturing shop,with the help of Kyle Romano and Al St. George,present in the audience. The new machinery was also installed. [Ms. Castagno left the meeting at 7:30 PM; 11 members were then present.] In response to a question raised about approving the Advanced Manufacturing program,the Superintendent reminded the Committee that this program was approved as part of the Education Program Plan. Mr. Mahoney reported that additional summer work included painting the swimming pool,resolving the issues with the sewage service,preparing the former Lincoln Lab building for the Tremont School's occupancy, and renovating Room 2S50. Additionally,routine maintenance work was underway, involving the chiller/boiler and floors in some spaces. He agreed with Mr. Dillon that it was a smooth opening day, and he commended the Maintenance staff for their efforts. The Superintendent added that this was a very challenging summer(more so than the summer of the Trades Hall upgrades), as there were projects underway in many areas of the school simultaneously. c. Bid Results Mr. Mahoney explained the bid results at the table,which included one for painting/cleaning services, one for plumbing services, and one for security services, as shown in Attachment D. To the question of why the Lexington School Committee had to approve the Tremont School on one of their recent agendas,the Superintendent explained that the state regulations require the local School Committee to review the educational programming of any new school in town. The Lexington Schools will make regular visits to the Tremont School, for final authorization by the end of the 1st school year. 4 d. FY 16 Year End Expenditure Report Mr.Mahoney called attention to the FY 16 End of Year Expenditure Report included in the packet. He explained that somefunds that would be moved to the E&D balance. He addressed some specific questions from the report in the 2300 Teaching Service line item,noting this as a source of transfers; in the 4400 Network and Telecommunications line item negative balance,which he will follow up on; and in the 6200 Community Education line item,noting staffing changes. He also reported that that the auditors are doing their field work for their FY 16 Report,which he anticipates will be presented to the School Committee in December. e,f,g. Donations The Chair suggested that these three donations be taken as one vote. Mr.Mahoney explained the details of how these donations will be used in the Biotechnology program and the Post Grad program, and the following vote was taken: ACTION 2016#71 Moved(DeLuca) and seconded(Leone) To accept the donation from Ischemix,LLC. for Misc. Lab Equipment To accept the donation from David Spotts for 2001 Mercedes To accept the donation from Michael and Patrice Smith for 2001 Toyota Prius VOTE: Members in room at time of vote: 11 (Acton,Arlington,Belmont, Boxborough, Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow) Weighted Vote present: 78.51% Weight needed: 39.26% Names of towns opposing or abstaining:None Final percentage results of vote: 78.51% Final status of the vote: Passed Unanimously 8. SUBCOMMITTEE REPORTS a.Policy Subcommittee,Alice DeLuca 1. JLCD (Administering Medicines to Students) Ms. DeLuca presented this policy for 2'Reading. The question of whether students may carry their own EpiPens was raised,and Mr. Dillon explained that all students keep them in the nurse's office while in school. When they go on job sites,the pens are given to them. He also noted that all staff are trained in how to administer them. It was agreed that the policy as written covers the concern, and the following vote was taken: ACTION 2016#72 Moved(Spalding)and seconded(Leone) To approve Policy JLCD (Administering Medicines to Students) for 2nd Reading,as presented VOTE: Members in room at time of vote: 11 (Acton,Arlington, Belmont, Boxborough,Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow) Weighted Vote present: 78.51% Weight needed: 39.26% Names of towns opposing or abstaining:None Final percentage results of vote: 78.51% Final status of the vote: Passed Unanimously 5 2. EBBA(Accidents and Illnesses) Ms. DeLuca presented this policy for 2'Reading. The paragraph in the policy referencing the presence of an Athletic Trainer at sanctioned home games and/or as required by MIAA rules was discussed,as was the need for all students to have access to assistance in the case of accidents or illnesses, and that Minuteman is taking a leadership role by including the last paragraph of the policy as written. The following vote was then taken: ACTION 2016#73 Moved(Spalding)and seconded(Leone) To approve Policy EBBA(Accidents and Illnesses)for 2nd Reading, as presented VOTE: Members in room at time of vote: 11 (Acton,Arlington,Belmont, Boxborough,Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow) Weighted Vote present: 78.51% Weight needed: 39.26% Names of towns opposing or abstaining:None Final percentage results of vote: 78.51% Final status of the vote: Passed Unanimously b. Superintendent Negotiations and Evaluation Subcommittee,Dave Horton 1. Update on 2016-17 Process Mr. Horton reported that the Subcommittee will be meeting later in the week to begin this process for the 2016-17 school year, and the Superintendent's Leadership Goals will be brought forward at the November meeting for approval. Referring to the schedule included in the packet for the Superintendent evaluation, a member suggested eliminating the mid-year review, as there seemed to be so short a time between the mid-year and the final. Mr.Horton agreed to look into the DESE requirements,to support a realistic timeline. 9. SECRETARY'S REPORT,Dave Horton a. Approval of Minutes Mr. Horton explained that one amendment had been offered to the minutes(Weis) in lines 15-16 on page 5 of the draft included in the packet. He explained that it had been reviewed for clarity and accuracy with Mr. Mahoney, and he then read it. With no further wordsmithing,the following vote was then taken: ACTION 2016#74 Moved(Leone)and seconded(DeLuca) To approve the past minutes of 7.12.16,as amended VOTE: Members in room at time of vote: 11 (Acton,Arlington,Belmont, Boxborough,Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow) Weighted Vote present: 78.51% Weight needed: 39.26% Names of towns opposing or abstaining: 3 (Boxborough, Carlisle,Dover) Final percentage results of vote: 67.18% Final status of the vote: Passed 6 10. ADJOURNMENT The Chair reminded the Committee that this is a brand new world for Minuteman, and he looks forward to a very cooperative year. The following vote to adjourn was taken: ACTION 2016#75 Moved(Leone)and seconded(DeLuca) To adjourn the meeting at 7:55 PM VOTE: Members in room at time of vote: 11 (Acton,Arlington, Belmont, Boxborough,Carlisle, Concord,Dover,Lancaster,Lexington,Needham, Stow) Weighted Vote present: 78.51% Weight needed: 39.26% Names of towns opposing or abstaining:None Final percentage results of vote: 78.51% Final status of the vote: Passed Unanimously Respectfully submitted, Elizabeth Rozan David C. Horton District Assistant Secretary ATTACHMENTS TO THE MINUTES OF 9.27.16 A. Updated Unofficial Enrollment Numbers B. MCAS Presentation Material C. School Building Report,with Project Timeline D. Bid Results 7 8