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Home My WebLink AboutFINAL SC Mtg Minutesw att 2017-06-13.pdf FINAL Approved 7.11.17 OPEN SESSION MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT REGULAR SCHOOL COMMITTEE MEETING JUNE 13,2017 6:30 PM PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL Present: Jeff Stulin, Chair(Needham) Jennifer Leone(Lancaster) Carrie Flood,Vice-Chair(Concord) Sharon Antia(Lincoln) (arrived 7:00 PM) Dave Horton, Secretary(Lexington) Jim Gammill(Belmont) Ford Spalding(Dover) Mary Ellen Castagno(Wayland) (left at 7:45 PM) Vince Amoroso(Boxborough) (arrived 6:33 PM) Sue Sheffler(Arlington) Dave Manjarrez(Sudbury) (left at 7:40 PM) David O'Connor(Bolton) Weighted Vote: 10 members present at 6:30 PM,with Weighted Vote of 66.72% (not present: Acton,Boxborough, Carlisle,Lincoln, Stow,Weston) 11 members present at 6:33 PM,with Weighted Vote of 76.20% (Boxborough arrives) 12 members present at 7:00 PM,with Weighted Vote of 80.07% (Lincoln arrives) 11 members present at 7:40 PM,with Weighted Vote of 74.24% (Sudbury departs) 10 members present at 7:45 PM,with Weighted Vote of 70.44% (Wayland departs) Absent: Alice DeLuca(Stow),Pam Nourse(Acton), Christine Lear(Carlisle),Doug Gillespie(Weston) Others Present: Kevin Mahoney,Brian Tildsley, Elizabeth Rozan,FFA students, Sarah Ard, Eugene DiPaolo,Robert Hilsinger,Diane Dempsey, Sheila Nagle,Al St. George 1. CALL TO ORDER: OPEN SESSION The Chair called the meeting to order at 6:30 PM,with a quorum of 10 members present. 2. CHAIR'S REPORT,Jeff Stulin a. Meeting Dates Mr. Stulin referenced the list of dates for School Committee and Finance Subcommittee meetings 2017-18 included in the packet, and the following vote was taken: ACTION 2017#35 Moved(Spalding) and seconded(Leone) To approve the meeting calendar for School Committee meetings and Finance Subcommittee meetings,2017-18, as presented VOTE: 10 Members in room at time of vote (not Acton,Boxborough, Carlisle,Lincoln, Stow,Weston) Weighted Vote present: 66.72% Weight needed: >33.36% Names of towns opposing or abstaining: 8 in favor; 2 abstentions (Sudbury,Wayland) Final percentage results of vote: 62.85% Final status of the vote: Passed [Mr.Amoroso arrived at 6:33 PM.] b. Comments from Dave Horton Mr. Horton acknowledged the exit of 6 towns,the departure of Bill Blake due to retirement, and the work and dedication of predecessors who served on the School Committee during the past 47 years,including those present: Vince Amoroso, Christine Lear, Sharon Antia,Dave Manjarrez,Mary Ellen Castagno, and Doug Gillespie. He read"The New Squirrel" from Ellen's Lion by Crockett Johnson,to commemorate the sense that all will remain in hearts and thoughts. He then offered a flowering begonia to each as a symbol of the new experiences ahead for each of them and for the students from their towns,to help them look back with satisfaction to the education Minuteman provided those students, and how the departing members helped to forge it. His full comments can be found as Attachment A. With regard to the departing towns, the member from Belmont raised the issue of possibly establishing agreements with non-member towns. c. Comments from Jeff Stulin on July 11,2017 Reorganization Meeting In anticipation of the July 11, 2017 meeting,Mr. Stulin asked for a show of hands from those who have considered an Officer position for 2017-18; he noted that he is unable to hold an Officer position,per School Committee Policy BDA, as he has held one for the last consecutive 5 years. 3. PUBLIC COMMENT There was no Public Comment. 4. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding a. School Building Committee Update Mr. Spalding called attention to the list of meetings included with the packet, and reported on recent accomplishments. Via a Power Point,he reviewed the construction schedule,and reminded members from the 10 remaining towns of the Groundbreaking Ceremony scheduled for the next morning. He acknowledged the contributions of the faculty, students, and Administration, and noted that without Dr. Bouquillon's guidance,this project would not have happened. His detailed update can be found as Attachment B. 5. PRINCIPAL'S REPORT,Brian Tildsley for Jack Dillon a. Report on June 2,2017 Graduation Mr. Tildsley reported that there were 166 students graduating this year. He extended thanks to Diane Dempsey for her planning efforts that made the event occur flawlessly. He acknowledged the presence of School Committee members who attended, and pointed out that the venue of the Lowell Auditorium works very well. b. Approval of the 2017-18 Student Handbook Revisions Mr. Tildsley reviewed the recommended revisions to the Student Handbook for 2017-18,which had been included in the packet,and the following vote was taken: ACTION 2017#36 Moved(Leone)and seconded(O'Connor) To approve the 2017-18 Student Handbook Revisions,as presented VOTE: 11 Members in room at time of vote (not Acton,Carlisle,Lincoln, Stow,Weston) Weighted Vote present: 76.20% Weight needed: >38.10% Names of towns opposing or abstaining: 10 in favor; 1 abstention(Sudbury) Final percentage results of vote: 70.37% Final status of the vote: Passed c. Approval of Out-of-State,Overnight Field Trip and Funds: Fall,2017 FFA Convention Mr. Tildsley reviewed the details of the Fall, 2017 FFA convention field trip,noting the cost and anticipated student and chaperone attendance. Two of Minuteman's FFA officers,Matt Dunken and Will McFee, spoke, describing what the group has done over the last school year, and asked that the School Committee vote to approve the $9,500 requested. There was some question about why the students were funding a portion of their expenses,and whether there were additional funds available. Mr. Mahoney confirmed that he had budgeted for the funds requested. [Ms.Antia arrived at 7:00 PM.] The following vote was then taken: ACTION 2017#37 Moved(Leone)and seconded(Spalding) To approve the Out-of-State, Overnight Field Trip and Funds for the FFA National Convention,October 24-27,2017,held in Indianapolis,IN,with an estimated cost of$9,500, as presented VOTE: 12 Members in room at time of vote (not Acton,Carlisle, Stow,Weston) Weighted Vote present: 80.07% Weight needed: >40.04% Names of towns opposing or abstaining: 11 in favor; 1 abstention(Lincoln) Final percentage results of vote: 76.20% Final status of the vote: Passed 6. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney a. FY 17 Budget Update 1.Review of Financial Reports,as of 4.30.17 Mr. Mahoney reported that the Financial Reports were reviewed by the Finance Subcommittee, and that the Revolving Funds are all in order. He referenced the FY 17 Expenditure Report,and noted that there is a projected available balance of an unexpended$922,000,due to the delay in the bonding, and staffing variances. He also noted that the FY 17 budget is on target,but he was overly optimistic in the FY 18 budget. He explained a strategy that he reviewed with the Department of Revenue and the auditors to make an adjustment that would not have an adverse effect,which would adjust the amount in the current year tuition line item, and transfer funds by function code to balance the FY 17 budget. The following related votes were then taken: ACTION 2017#38 Moved(Leone)and seconded(Antia) To amend the current year tuition amount in FY17 Budget, as presented VOTE: 12 Members in room at time of vote (not Acton,Carlisle, Stow,Weston) Weighted Vote present: 80.07% Weight needed: >40.04% Names of towns opposing or abstaining: 10 in favor;2 abstentions (Sudbury and Wayland) Final percentage results of vote: 70.44% Final status of the vote: Passed ACTION 2017#39 Moved(Leone)and seconded(O'Connor) To approve Budget Transfers, as presented VOTE: 12 Members in room at time of vote (not Acton,Carlisle, Stow,Weston) Weighted Vote present: 80.07% Weight needed: >40.04% Names of towns opposing or abstaining: 10 in favor;2 abstentions (Sudbury and Wayland) Final percentage results of vote: 70.44% Final status of the vote: Passed b.Feasibility Study Bond Anticipation Note(BAN)Renewal Mr.Mahoney explained that a$120,000 Bond Anticipation Note is due on June 23,2017. He explained that he anticipates $60,000 will be renewed and a payment of$60,000 will be made to reduce the outstanding principal balance. He explained the bid results for the BAN renewal,and the terms of the note, as well as the total cost of borrowing. The following vote was then taken: ACTION 2017#40 Moved(Spalding)and seconded(Leone) To accept the BAN renewal,as presented VOTE: 12 Members in room at time of vote (not Acton,Carlisle, Stow,Weston) Weighted Vote present: 80.07% Weight needed: >40.04% Names of towns opposing or abstaining: 11 in favor; 1 abstention(Sudbury) Final percentage results of vote: 74.24% Final status of the vote: Passed c. Disposal of Surplus Property Mr.Mahoney explained the details related to the list of furniture, equipment, and other property owned by the District that is no longer used due to damage, obsolescence,or replacement. He recommended that the School Committee vote to declare the items as surplus so that he can proceed with disposing of them in accordance with Policy DN School Properties Disposal Procedure. He noted that he anticipates this will be an ongoing item,as the move to the new building is being planned. The following vote was then taken: ACTION 2017#41 Moved(Spalding)and seconded(Leone) To authorize the disposal of surplus property, as presented VOTE: 12 Members in room at time of vote (not Acton,Carlisle, Stow,Weston) Weighted Vote present: 80.07% Weight needed: >40.04% Names of towns opposing or abstaining: 11 in favor; 1 abstention(Sudbury) Final percentage results of vote: 74.24% Final status of the vote: Passed d. Update on Inspector General's Request for Documentation Mr.Mahoney updated the School Committee on the Inspector General's request for documentation,which has been ongoing since November,2016. He explained that material has been provided all along, and the current detail was related to procurement for printing and professional development provided by Tools for Schools. Dr. Bouquillon added that professional development is exempt from 30B, and he explained that materials provided related to session dates,what was covered, and professional development points awarded,as well as email correspondence. He also noted that he was able to provide documentation from other Superintendents who used the same procurement process as Minuteman did related to procuring professional development services from Tools for Schools. Questions arose around why this particular issue arose, and how comfortable the other Superintendents were in providing the documentation. e. Bid Results Mr.Mahoney provided, for information only,bid results related to Digital Fabrication Equipment, funded by the MA Skills Capital Grant Program. 7. SUBCOMMITTEE REPORTS a. Superintendent Negotiation and Evaluation Subcommittee(SNES),Dave Horton 1.Review of School Committee Member Comments on Superintendent's Evaluation Mr. Horton gave an update on the Superintendent's evaluation process. He reported that 15 people responded to the Survey Monkey questionnaire, included in the packet,and 1 person chose not to respond. He explained that the Subcommittee will meet and review the information, and will prepare a recommendation for the July, 11,2017 meeting regarding a salary increase for the Superintendent. Questions were raised about how the DESE standards are incorporated into the evaluation documents,when School Committee will be reviewing the goals for next year,the current salary of the Superintendent and what it covers,and when the current contract ends. The Chair was reluctant to allow an off-the-cuff figure related to salary be given, as it is specified in the Superintendent's contract, and it would be better to be exact. Mr. Horton also specified that the current contract is in effect until June 30,2018, so there will be a renegotiation in the 2017-18 school year. He opened the floor for the Superintendent to comment. Dr. Bouquillon stated that he has appreciated the work of his staff. The goals have been achieved,but not by one person alone. He emphasized his opinion that it is through a team that you move things forward, and that he has the best team. He acknowledged the Level 1 status, and the work with the Academy Development team. He stated that this is very satisfying to see the leadership develop, and that he is grateful to be here at Minuteman at this time of growth and development. The member from Bolton noted he appreciated the updates throughout the year that referenced the goals,as it made his job of giving good honest feedback easier. The member from Dover noted that he has appreciated getting to know the faculty through these presentations, and that he appreciates the Superintendent's leadership in blending the Academy Model with the building project, and including staff and students in the design. He emphasized his opinion that we would not be where we are with the project without Ed's leadership. The member from Concord noted that the staff presentations made the data much more meaningful, and facilitated her being able to report and inform Concord with more clarity. It made her closer and prouder of the school. In the context of the appreciation for the work of staff,Ms. Rozan was commended for her work with the Superintendent and with the School Committee. [Mr.Manjarrez left the meeting at 7:40 PM.] b. Special Policy Task Force: Review of Policies,Kevin Mahoney for Alice DeLuca In the absence of Alice DeLuca,Mr.Mahoney reviewed the policies included in the packet for review. 1.Draft New Policy JLD (Guidance Program) With no other amendments,the following vote was taken: ACTION 2017#42 Moved(Leone)and seconded(Spalding) To approve Draft New Policy JLD(Guidance Program) for 2'reading VOTE: 11 Members in room at time of vote (not Acton,Carlisle, Stow, Sudbury Weston) Weighted Vote present: 74.24% Weight needed: >37.12% Names of towns opposing or abstaining: none; 11 in favor Final percentage results of vote: 74.24% Final status of the vote: Unanimous A motion was made (Leone) and seconded(Spalding)to approve"D"Policies listed on the Agenda as#2-9 for 1"reading in one vote. Mr. Mahoney noted that some of these were reviewed by the Auditor,as necessary. 2. Draft New Policy DFG(Investment Policy)for 1St reading 3. Draft New Policy DFH(Cash Reserves)for 1St reading 4. Draft New Policy DGB (Debt Management)for 1St reading 5. Draft Revision of Policy DJ(Purchasing)for 1st reading 6. Draft Revision of Policy DJE (Bidding Requirements)for 1St reading 7. Draft Revision of Policy DKAB(Warrant Signatures)for 1st reading 8. Draft Revision of Policy DIBB (Stabilization Fund)for 1st reading 9. Draft Revision of Policy DN(School Properties Disposal)for 1st reading Discussion included an appreciation for the long-term perspective on DFG,that the reports listed in DFG are doable,that a 5-year debt analysis listed in DCG is already being done, and a suggested amendment for DKAB making it explicit that the Finance Subcommittee serves to sign the Warrants. [Ms. Castagno left the meeting at 7:45 PM.] The following vote was then taken: ACTION 2017#43 Moved(Leone)and seconded(Spalding) To approve the policies listed as#2-9 above, for 1"reading, as presented and with the amendment noted for Policy DKAB VOTE: 10 Members in room at time of vote (not Acton,Carlisle, Stow, Sudbury,Wayland,Weston) Weighted Vote present: 70.44% Weight needed: >35.22% Names of towns opposing or abstaining: none; 10 in favor Final percentage results of vote: 70.44% Final status of the vote: Unanimous 8. SECRETARY'S REPORT,Dave Horton Mr. Horton noted that he received no suggested amendments on the minutes, and the following vote was taken: ACTION 2017#44 Moved(Horton)and seconded(Leone) To approve the draft minutes of 5.16.17, as presented VOTE: 10 Members in room at time of vote (not Acton,Carlisle, Stow, Sudbury,Wayland,Weston) Weighted Vote present: 70.44% Weight needed: >35.22% Names of towns opposing or abstaining: 8 in favor; 2 abstentions (Dover,Boxborough) Final percentage results of vote: 63.34% Final status of the vote: Passed 9. ADJOURNMENT The Chair extended thanks to Mr.Amoroso and Ms. Antia for staying until the end of the meeting,and for their service on behalf of the students of Minuteman. There being no further business,the following vote was taken: ACTION 2017#45 Moved(Leone)and seconded(O'Connor) To adjourn the meeting at 8:45 PM VOTE: 10 Members in room at time of vote (not Acton,Carlisle, Stow, Sudbury, Wayland,Weston) Weighted Vote present: 70.44% Weight needed: >35.22% Names of towns opposing or abstaining: none; 10 in favor Final percentage results of vote: 70.44% Final status of the vote: Unanimous Respectfully submitted, Elizabeth Rozan Dave Horton District Assistant Secretary Attachments to the Minutes of 6.13.17 A. Dave Horton Comments June 13,2017 B. Ford Spalding Report(Accomplishments and Gilbane Construction Schedule) C. Final Approved Policy JLD Guidance Program DHorton Comments June 13, 2017 - This evening reminds me a bit of the weeks that followed the vote that has become known as Brexit in that, while acknowledging and marking the exit of six towns from the Minuteman District that will be pursuing new pathways to educate their students, all 16 of the towns in the current Minuteman District will continue to reach out to one another and care about the future of one another's students. Would you believe! The first regional agreement was signed on June 8, 1970! The signatories included the six towns that have decided to pursue those new pathways. - This evening also reminds me of Commencement in that we celebrate what Minuteman has meant and will mean to generations of students, parents, and staff and what all of them have brought to Minuteman, our remarkable and singular school. Among them is Bill Blake, Director of Curriculum, Instruction, and Assessment who is retiring this year. A "shout out" for Bill! (Applause) It is also a time to acknowledge the hard work and dedication of all of our predecessors who served on this school committee during these past 47 years, representing the students from our towns and their parents. These evening, we pay tribute to them and thank them and their worthy successors: Vince Amoroso, Christine Lear, Sharon Antia, Dave Manjarrez, Mary Ellen Costagno, and Doug Gillespie. (Applause) - (Read "The New Squirrel" from Ellen's Lion, by Crockett Johnson.) The book was given to me by Laurie Weisman who I taught in second grade. She asked me to read the book to the class and then gifted me with it. When I became principal of the school, I typically read one of the "short stories" in it at "Moving Up Day" when we bade farewell to our fifth graders. Each short story has a message and "The New Squirrel" was one way of telling the fifth graders that no matter who succeeded them at the school, they would always remain in our hearts and thoughts. Ellen, by the way, is a sharp little girl, and the lion is her alter ego. Forego CliffsNotes! - (Read) - While we do not have any replicas of Ellen or her lion to give to our departing members this evening, we do have a flowering plant (begonia) for each of you and for Bill Blake. For each of you, may it symbolize the new experiences ahead for you and the students from your towns and to help you look back with satisfaction to the education our school provided them and to how you helped to forge it. - (End) t - 44, - . .1-+ JIPO • I•11 • 1 I D .a :.. —i• -- IN �. - - • lir- h . II r _ '.iF.•I r — • — - • • 1 • • • "1.1111111.1"Immw E. . r•L_ . Alt ma AL' • 41A•:, t• • r} 1 _i� ti �r • • t. ;kf R ey � �. • 4% • ' ' ' '',. 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M - �l r 3.. ` 4i� • -•-•...., -... a Lr•- Gilbane Building Company I December 2016 JLD GUIDANCE PROGRAM Guidance is defined as helping individuals understand themselves in the light of their abilities, aptitudes, interests, attitudes, strengths, and limitations. The guidance process should assist students in the development of their potential;their decisions relating to personal, educational, and vocational matters, and also in becoming capable of mature self-guidance. Guidance counselors and other personnel shall represent to students a broad spectrum of education and career opportunities. School personnel shall not present race, color, sex, gender identity, religion,national origin or sexual orientation as limiting factors in career determination. No materials, tests, or procedures shall be employed for guidance purposes that discriminate and/or limit choices on the basis of race,color, sex,gender identity,religion,national origin or sexual orientation. The Minuteman District's guidance program will be based on this definition and developed from these broad fundamental principles: 1. Individuals are different from one another in their capabilities, aptitudes,interests,needs, goals, desires and values. 2. Conditions having a bearing on the development of a student's potential may be improved. Equality of educational opportunity will benefit the individual and society. 3. Guidance is a continuous and developmental process. Every experience of the individual influences his/her performance in some way. 4. Guidance does not propose to program an individual's course of action but rather tries to assist him/her in arriving at his/her own satisfactory solutions. Guidance services are available to all students and will include testing and assessment, advice and assistance with: academic course and career and technical education program placement; individual student career plan development; appropriate internship or cooperative education site selection; appropriate employment and/or post-secondary education opportunity identification and selection;transition plan development; course selection; study skills development, as well as consultation services and personal development guidance where needed. The Guidance Office will manage student grades, transcripts,education plans,appeals, and records in conformance with DESE and District rules and procedures established by the Superintendent or designee. The number of guidance counselors and their particular assignments will be determined by the Superintendent or designee. SOURCE: MASC LEGAL REFS.: M.G.L. 71:38A through 71:38F; 71:46G. 76:5 603 CMR 26.0 Original Adoption: 6/13/17 Revision: First reading:5/16/17 Second reading: 6/13/17 Adoption: Review:Based on MASC Template, with Admin. and Executive Team input and Policy Task Force review Minuteman Regional Vocational Technical School District