HomeMy WebLinkAbout3_ FINAL OS SC Mtg Minutes w att_ 2018-04-10.pdf FINAL
Approved 5.15.18
OPEN SESSION MINUTES
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT
REGULAR SCHOOL COMMITTEE MEETING
APRIL 10,2018 6:00 PM
PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL
Present:
Dave Horton, Chair(Lexington) Alice DeLuca(Stow)
Ford Spalding(Dover) Jennifer Leone(Lancaster)
Pam Nourse, Secretary (Acton) Jim Gammill(Belmont)
Jeff Stulin, (Needham) David O'Connor(Bolton)
Not Present: Sue Sheffler,Vice-Chair(Arlington), Carrie Flood, (Concord)
Weighted Vote: Weighted Vote present at start of meeting: 68.37%
Others Present: Ed Bouquillon,Kevin Mahoney, Jack Dillon,Elizabeth Rozan,Tracey Sierra,Jala
Maracle, Connie Maynard,Malcolm Paradise with Skills USA Students,Michelle Shepard
1. CALL TO ORDER: OPEN SESSION
The Chair called the meeting to order at 6:00 PM.
2. PUBLIC COMMENT
There was no Public Comment.
3. CHAIR'S REPORT,Dave Horton
a.For the Good of the Organization
Ms. DeLuca noted that she attended the joint board meeting in Stow on Feb. 27, and that people were happy
about the status of the building project.
Mr. Gammill reported that he had met with all the School Committee candidates in Belmont, and
encouraged their openness to building positive relationships with Minuteman.
Mr. Horton reported that he and George Clement met with the PTA presidents in Lexington and shared the
values and benefits of Minuteman High School with them. They were invited to attend Clark Middle
School's Back to School Night and commended George for his ability to discuss the elements of the Power
Point he had prepared,without reading from it.
4. STUDENT REPORT,Jala Maracle
Ms. Maracle reported on students signing the beam of the new building; the New Orleans community
service project; the field trip of the plumbing shop to the Boston Water Works Museum; and the recent
Drama Club's production of Blithe Spirit. Superintendent Bouquillon added that Adam Powell, a student
from Arlington, recently won the 2018 Edward F. Markum Award, and extended congratulations to him.
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5. PRINCIPAL'S REPORT,Jack Dillon
a.Approval: Overnight Field Trip for Mass. Skills USA State Leadership and Skills Conference
Mr. Dillon described the details of this trip,confirming its compliance with all policies. It was noted that
there were 47 students and 5 adults participating. Student Nick Delori extended thanks to the School
Committee for their commitment to this program, as it means a lot to the students. The Skills USA Chapter
President,Tarin O'Connor,with input from teacher Malcolm Paradise, summarized the winning
categories, and Vice President Jordan Mills underscored appreciation for the support. The School
Committee Chair noted his pride in how the Skills students represent the school, and another member
expressed appreciation for their sartorial presence.
ACTION 2018#17
Moved(DeLuca) and seconded(Leone)
To approve the Overnight Field Trip for the Mass. Skills USA State Leadership and Skills
Conference, April 26-28,2018 in Marlboro and Upton,MA as presented, and to authorize the
Superintendent to approve up to $5,000 for student travel expenses
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
b. Approval: Overnight Field Trip for Environmental Technology Program
Mr. Dillon described the details of this trip,noting that 22 students were scheduled to attend, and that it is
the same trip this program has gone on in the past.
ACTION 2018#18
Moved(Leone) and seconded(Spalding)
To approve an Overnight Field Trip for the Environmental Technology Program on May 8-11,
2018 to the NEED Building operated by the National Park Service, Cape Cod National Seashore in
Eastham,Massachusetts
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
At 6:15 PM, all students in attendance left.
6. FY 17 AUDIT REPORT,Sheryl Stevens-Burke
Ms. Stevens-Burke presented the FY 17 Audit Report prepared by Melanson Heath. She reviewed the
highlights,outlining the responsibilities of both parties, describing the clean audit opinion, and pointing out
financial information from various accounting methods. She described the compensated absence liability,
and a request was made for additional detail on what makes up the number. She outlined the pension
liability number, and pointed out that no law requires it to be funded,but rather that it must be included.
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She also referenced the GASB 45 and GASB 75 requirements. She highlighted specifics in the Governance
Letter related to the treasury function and the audit required every three years. She responded to questions,
offering assurance that there were no abnormalities, that there were no issues that had not been discussed or
that caused concern, and the service they provide of correcting misstatements. As a follow up, a member of
the Finance Subcommittee suggested that the 3 year treasury audit become part of a checklist for the
Finance Subcommittee, and that they revisit the details of the audit at the May 1 Finance Subcommittee
meeting. Mr. Mahoney added that they had identified areas of lag in FY 17, and addressed the cash
reconciliation with the general ledger through January. This could also be reviewed at the next Finance
Subcommittee meeting. He noted that for FY 18,he is interested in having an outside auditor review this,
and that MASBO offers the service for approximately$2,000. In response to a question,Ms. Stevens-
Burke pointed out that funds in the Student Activities Accounts is approximately$55,000. Thanks was
extended to everyone involved for the work that went into this audit, and Michelle Shepard was
commended as the lead coordinator. Appreciation was extended to Ms. Stevens-Burke for the way in which
confidence in the financial operations of the District has been improved, and the collaboration shown
between her and Mr. Mahoney.
ACTION 2018#19
Moved(Leone) and seconded(DeLuca)
To accept the FY 17 Audit Report, as presented
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
7. SUPERINTENDENT'S REPORT,Ed Bouquillon
Superintendent Leadership Goals: Goal#1: Student Improvement: Academy Model Development
a.Academy Development Team Update: Curriculum Mapping,Eric Marshall
Mr.Marshall described how Curriculum Mapping,using Rubicon Atlas,has been beneficial in the strides
towards developing the Academy Model for Minuteman High School. He described the accomplishments
over the 2017-18 school year, including the value of common planning time, and the use of Office 365
tools,as well as the development of subject matter experts. He reviewed the Academy Pathways Overview,
and described a number of topics from the pathway based integration projects. A request was made for the
Power Point to be sent out electronically. In response to questions,Mr. Marshall pointed out that proximity
is a value in the Academy Model as it relates to the new building,that academics mesh with vocational to
get the job done, and that scheduling will continually evolve. The importance of curriculum mapping
software,teaming tools, tagging, and availability of 1-1 devices for all students were noted as way to stay
step with the technology curve. Appreciation was extended for the concept that curriculum is not stagnant.
It was also pointed out that students do not want to be isolated; rather they want to be a part of one school,
which will require creative and flexibility in scheduling.
b. Update on Other Goals
1.)Bond Bill Amendment
With regard to his second goal of Legislative Engagement,the Superintendent reported that State Senator
Cindy Friedman of Arlington has sponsored an amendment to the State's Bond Bill,which would authorize
$1,400,000 for the design and construction of a photovoltaic overlay district on the parking lot of the new
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Minuteman High School. He pointed out that this is now in Conference Committee, and he has written to
the 8 members of that Committee urging their support of this amendment. In response to a question,he
affirmed that if School Committee members have a connection to one of those 8 members,he would
appreciate their reaching out to them urging support. (His letter is shown in Attachment A.)
2.)Enabling Legislation
With regard to enabling legislation,the Superintendent distributed an email from Representative Jay
Kaufman re HD4737, and the final version of the Act Authorizing the Minuteman Regional Vocational
Technical School District to Lease Certain Land and Buildings(Attachment B).
3.) Staffing
With regard to Ms.Rozan's decision to take retirement at the end of the contract year(June 30, 2018), and
with Steve Sharek's similar decision and elimination of his position, the Superintendent distributed a draft
proposed timeline for filling a combination position by May 10(Attachment C). He noted he has
developed a draft job description and has shared it with the Chair. Mr. Spalding expressed concern for the
needs of the School Committee over the next few years,with regard to this position, and asked that the
School Committee have an opportunity to review the job description. The Superintendent agreed to send it
to all for their input. Ms. DeLuca pointed out that it sounds like the way support will be provided to the
School Committee is changing. She expressed concern for this, given the building project, campus
development, and other complicated agendas that require attention,and that she would like to safeguard
this for continued success. The skills and professionalism Ms. Rozan has brought to the position were
noted. The Superintendent concurred; he noted that the needs of the District are changing, and that this
turn of events provides an opportunity to reshape the position to address these changing needs. He agreed to
send the draft job description and asked that people send suggestions to him and the Chair directly.
8. SCHOOL BUILDING COMMITTEE REPORT,Ford Spalding
Mr. Spalding, as Chair of the School Building Committee,reported that construction is in the final phase of
erecting the external structure,with the topping off scheduled for Thursday April 12,2018 at 11:00 AM. He
explained that Gilbane conducts weekly coordination meetings; the permits are in place,paid under protest
with the right to appeal;the buildings are now connected,the roof decking in in place, as are electrical and
drainage systems, and multiple subcontractors are on board. He noted that by June 18,the School Building
Committee will approve the Guaranteed Maximum Price(GMP). He pointed out that it is an ongoing
process,and hopes for good news, and that the project continues on budget. He then showed a short clip
compiled by Black Kettle Films, of progress as of 3.20.18,which is on the website at
https://www.minuteman.org/Page/803, along with all progress reports to date. In response to questions,he
confirmed that except for occupancy,the permitting is done,that some bids remain outstanding,with 80% of
funds committed. In response to questions on bonding,Mr. Mahoney noted that the first issuance was for
$35M,the next one is scheduled for Oct/Nov. 2018 for$46M, and the 3rd at completion will be for$30M.
9. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney
a.Acceptance of Scholarship Funds
Mr.Mahoney called attention to the revised detail on this scholarship, placed at the table(Attachment D).
With gratitude,the following vote was then taken:
ACTION 2018#20
Moved(Gammill) and seconded(Leone)
To accept$2,500 to establish the Alan J.McLaughlin STEM Scholarship, as presented in the
revision dated 4.10.18
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VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
b. Legal Services Contract Extension Recommendation
Mr.Mahoney explained the recommendation to extend the contract with Murphy,Lamere&Murphy for
one additional year,per the current contract. He pointed out that Legal Services are exempt from 30B
bidding requirements, and that with the extension MLM's rate would continue at$210/hour for legal
services (not paralegal services). The following vote was then taken:
ACTION 2018#21
Moved(DeLuca) and seconded(Leone)
To extend the contract with Murphy,Lamere&Murphy,PC for 1 additional year,July 1,2018-
June 30,2019 (2nd extension of 2 allowable,per current contract)
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
c. Audit Services Contract Renewal Recommendation
Mr. Mahoney pointed out that Melanson Heath began providing this service to the District in FY 08, and
that their contract expires with the FY 17 Audit just presented. He noted that Auditing Services are also
exempt from 30B bidding requirements. He noted that the District has been very satisfied with them, and
that it has been helpful not to have to reeducate, as the same people have been involved. He noted that if the
Committee authorizes this award,he would solicit a proposal from them. He pointed out that he does not
anticipate their proposal would be far afield from the $30K, 31K, 32K listed in their current contract. Mr.
Gammill pointed out that it is prudent to move on to another firm after 7-9 years. Mr. Stulin pointed out
that his confidence in the District's financial standing has increased with this firm,noting that
communications and clarity have greatly improved. He is very happy with the services, and appreciates all
that Sheryl Stevens-Burke brings to the process.
ACTION 2018#22
Moved(DeLuca) and seconded(Leone)
To authorize the awarding of a 3 year continuation contract to Melanson Heath for Auditing
Services
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: Belmont
Final percentage results of vote: 59.21%
Final status of the vote: 7 in favor, 1 abstention
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d. Transfer of Inactive Accounts
Mr.Mahoney referenced a list of 5 student activity accounts included in the packet that were found in the
Audit to be inactive, and noted his request to transfer the funds to active accounts that serve similar
purposes. It was pointed out that the Finance Subcommittee had reviewed this request and had voted to
recommend favorable action. The following vote was then taken:
ACTION 2018#23
Moved(Leone) and seconded(Spalding)
To transfer funds from inactive accounts, as presented
VOTE: 7 members in room at time of vote [not Needham]
Weighted Vote present: 59.65%
Weight needed: >29.83%
Names of towns opposing or abstaining: none
Final percentage results of vote: 59.65%
Final status of the vote: Unanimous
e. Special Education Increment Fee-Nonresident Students
Mr.Mahoney referenced the analysis included in the packet that identified the Special Education costs in
conformance with reporting requirements on the DESE End of Year Financial Report. He explained that
this analysis summarizes the FY 17 actual costs and the FY 18 budgeted cots to calculate both the total
costs and the per student costs of Special Education Services. He explained that based on this data,he is
requesting a vote to establish an increase in the increment for FY 19 and FY 20, as establishing the fee for
two fiscal years allows adequate time for sending towns to properly plan their budgets.
ACTION 2018#24
Moved(Gammill) and seconded(Leone)
To establish the Special Education Increment Fee for Nonresident Students at$5,300/student for
FY 19 and at$6,200/student for FY 20, as presented
VOTE: 7 members in room at time of vote [not Dover]
Weighted Vote present: 63.11%
Weight needed: >31.56%
Names of towns opposing or abstaining: none
Final percentage results of vote: 63.11%
Final status of the vote: Unanimous
f. Informational:
1.)Notification of Retirement Board COLA Consideration
Mr.Mahoney explained that as information,with no action required of the School Committee,he was
giving notice that the Retirement Board will consider whether to increase the COLA up to 3%on the first
$13,000 of the retirement allowance for eligible retirees of the system at their upcoming meeting.
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2.) Certified E&D Notice
Mr.Mahoney referenced the Certified E&D notice sent out as informational. He explained that the Finance
Subcommittee will review this at the May 1 meeting, and a vote will be prepared for the May School
Committee meeting,to set aside a portion of these funds for next year's budget.
3.)Town Meetings
Mr.Mahoney explained that 7 of 10 towns need to approve the budget, and noted that so far,three have
done so: Lexington,Acton, and Concord.
10. SUBCOMMITTEE REPORTS
a. Strategic Planning Report(Informational),Jim Gammill
Goal 1, School Committee Development
On behalf of the Strategic Planning Group,Mr. Gammill summarized the activities related to Goal 1, School
Committee Development. He referenced the materials submitted in the packet,which included a list of
resources listed on the website at https://www.minuteman.org/Page/819; a draft letter to the appointing
authority from the Chair in the case of appointment expiration;the 2010 job description; a guidance list for
candidate consideration; a welcome letter to a new member from the Chair,and a template for School
Committee member bio,which will be listed on the website. He asked that members provide the bio to Ms.
Rozan, and Ms. DeLuca will format it accordingly. He explained that the purpose of these materials is to
facilitate the scouting for new members.
Mr. Spalding added that there will be a major turnover on the Committee in a few years, and this material is a
first draft at setting some standards with the appointing authorities, so that new members will arrive at the table
prepared. He pointed out that these are working documents, and that input is requested. A few suggestions
were offered: that there be one or two meetings/year between the School Committee and member towns,
rather than just sending documents that might be overlooked or be insufficient for real dialogue,and that the
materials do not take the place of the departing member meeting directly with the appointing authority.
Mr. Spalding suggested that the School Committee play an active role in the process,to emphasize that this is
a serious body and School Committee membership is a serious position. He suggested that this goal be
wrapped up soon, so the Strategic Planning Group can move on to Goal 2,the Superintendent Succession
Planning. He asked that any suggestions on the documents, and a bio be sent to Ms. Rozan within 10 days.
b. Special Policy Task Force,Alice DeLuca
Ms. DeLuca, as Chair of the Special Policy Task Force, explained that most of the policies were established
at the time of Educational Reform in 1993. The entire manual underwent a review between 2009 and 2012,
with an MASC consultant. From 2013 to the present,there has been a review of many policies, as indicated
in the documents included in the packet.
She explained that upon the recommendation of MASC and the Superintendent, four policies are up for
review review and first reading on this agenda.
1. EFD: Meal Charging Policy(new)
2. JICH: Alcohol,Tobacco, and Drug Use by Students Prohibited(revision)
3. GBEBD: Online Fundraising and Solicitations(new)
4. ILD: Student Submission to Educational Surveys and Research(new)
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1.) EFD: Meal Charging Policy(New)
Ms. DeLuca explained that this policy is required by the USDA. After discussion on how refunds are made,the
following votes were taken:
ACTION 2018#25
Moved(Leone) and seconded(O'Connor)
To amend Draft New Policy EFD to delete"Accounts with$3.50 or less will not be refunded."
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
ACTION 2018#26
Moved(Leone) and seconded(Spalding)
To approve Draft New Policy EFD,as amended, for 1St Reading
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
2.)JICH: Alcohol,Tobacco,and Drug Use by Students Prohibited(Revision)
Mr. Gammill expressed that the term"controlled substances"on line 3 of the revision was not clear. He
agreed to cross-reference and provide details to Ms. Rozan for 2nd reading. To the question of notifying
law enforcement,the Superintendent explained this is procedural and outlined in the Student Handbook.
There was also discussion about what was meant by"screening tool". The following vote was taken:
ACTION 2018#27
Moved(Leone) and seconded(Spalding)
To approve Draft Revised Policy JICH for 1St Reading
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
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3.) GBEBD: OnLine Fundraising and Solicitations—Crowdfunding(New)
Ms. DeLuca noted that the goal is that the Superintendent would curb this activity. It was pointed out that
the use of the plural Principals did not apply and should be singular, and that Principal of each school also
did not apply. The following vote was taken:
ACTION 2018#28
Moved(Leone) and seconded(Spalding)
To approve Draft New Policy GBEBD, as amended, for 1St Reading
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
4.)ILD: Student Submission to Educational Surveys and Research(New)
There were no comments or amendments to this policy draft,and the following vote was taken:
ACTION 2018#29
Moved(Leone) and seconded(Spalding)
To approve Draft New Policy ILD for 1St Reading
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
11. SECRETARY'S REPORT,Pam Nourse
a. Approval of Draft Minutes 2.6.18
Having heard no comments or suggested amendments to this set of draft minutes,the Secretary made the
following motion:
ACTION 2018#30
Moved(Nourse) and seconded(DeLuca)
To approve the draft minutes of 2.6.18, as presented
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: >34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: 68.37%
Final status of the vote: Unanimous
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12. POSSIBLE EXECUTIVE SESSION
The Chair noted that there was a need for an Executive Session. The Superintendent confirmed that there
was nothing to discuss under the first listed purpose: a.)Pursuant to MGL Ch. 30A, Sec. 21(a) 6, to
consider the purchase, exchange, lease or value of real property, as an open meeting discussion may have a
detrimental effect on the negotiating position of the public body, and the Chair so declares.
The following vote was then taken by roll call at 8:40 PM for the remaining purposes:
ACTION 2018#31
Moved(Horton) and seconded(Leone)
To enter into Executive Session as follows:
a.)Pursuant to MGL Ch. 30A, S. 22 (f)to review, amend, finalize and approve minutes from
Executive Session of the Committee held on 1.16.18 and to determine whether continued non-
disclosure of such minutes is appropriate.
b.) Purpose 2(MGL Ch. 30A, Sec. 21 (a) (2))to conduct strategy session in preparation for
negotiations, including contract negotiations,with certain nonunion personnel,namely Dr. Edward
Bouquillon.
VOTE: 8 members in room at time of vote
Weighted Vote present: 68.37%
Weight needed: > 34.19%
Names of towns opposing or abstaining: none
Final percentage results of vote: by roll call 68.37%
Spalding(Dover)Yes DeLuca(Stow) Yes
Stulin(Needham) Yes Gammill(Belmont)Yes
Horton(Lexington)Yes O'Connor(Bolton)Yes
Nourse(Acton)Yes Leone(Lancaster)Yes
Final status of the vote: Unanimous (8 in favor)
13. ADJOURNMENT
The meeting was adjourned from the Executive Session at 9:20 PM.
Respectfully submitted,
Elizabeth Rozan Pam Nourse
District Assistant Secretary
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Attachments to the Minutes of 4.10.18
A. 4.10.18 Letter to Chair of Senate Ways&Means re amendment to the State's Bond Bill
B. 4.5.18 JKaufman Correspondence re An Act Authorizing the Minuteman Regional Vocational Technical
School District to Lease Certain Land and Buildings
C. Draft Proposed Timeline for Assistant Position
D. Alan J. McLaughlin STEM Scholarship, as revised 4.10.18
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let MINUTEMAN
April 10, 2018
Chair Karen Spilka
Senate Ways& Means
24 Beacon Street
State House - Room 212
Boston, MA 02133
Dear Chair Spilka:
I am writing to urge you to retain an amendment in the state's Bond Bill. The amendment, sponsored by
State Senator Cindy Friedman of Arlington, would authorize$1,400,000 for the design and construction
of a photovoltaic overlay district on the parking lot of the "new" Minuteman High School. The
amendment was included in line-item 1102-2017 of S.2300: https://malegislature.gov/Bills/190/S2300.
As you may know, Minuteman is currently building a new high school on land in the Minute Man
National Historical Park, on the Lincoln side of our property, immediately adjacent to our current
building. Since 2010, we have been working with the Town of Lincoln and its Green Energy Committee
to develop opportunities for alternative energy use in our new building and in our region.The funding
inserted in the Senate version of the Bond Bill reflects the opportunity identified by the Green Energy
Committee to develop photovoltaic energy at the new school.
Using photovoltaic energy on this project would have several direct benefits. First, it would assist the
Town of Lincoln in its efforts to actively pursue and utilize alternative energy sources within the town.
Second, it would allow Minuteman students another opportunity to monitor and work on alternative
energy as part of their curriculum. Third,adding photovoltaic energy to our project will help maximize
our reimbursement rate from the Massachusetts School Building Authority (MSBA), which is committed
to reimbursing Minuteman for about one-third of the overall project costs.
Minuteman's project history has been long and arduous. To make a long story short, Minuteman has
now been in the Massachusetts School Building Authority(MSBA) pipeline longer than any other school
in MSBA history. While construction is on time and on budget, the funds inserted in the Senate version
of the budget through the efforts of Senator Friedman would help ensure the project's success and
enable us to generate the greatest benefits for the Town of Lincoln, Minuteman students, and our
region.
I urge your support for Senator Friedman's amendment. If you have any questions, please contact me
by e-mail at e.bouquillon@minuteman.org or by phone at 781-861-6500, ext. 7301.
Thank you for your consideration.
Very truly,
Edward A. Bouquillon, Ph.D.
Superintendent
Minuteman High School 758 Marrett Road, Lexington,MA 02421 T 781.861.6500 F 781.863.1747 TDD 781.861.2922 minuteman.org
District Members;Acton,Arlington,Belmont,Bolton,Concord,Dover,Lancaster,Lexington,Needham,Stow
From: Kaufman,Jay- Rep. (HOU) <Jay.Kaufman@mahouse.gov>
Sent:Thursday, April 5, 2018 5:01 PM
To:Atkins, Cory- Rep. (HOU) <Cory.Atkins@mahouse.gov>; Benson,Jennifer- Rep. (HOU)
<Jennifer.Benson@mahouse.gov>; Garballey, Sean - Rep. (HOU) <Sean.Garballey@mahouse.gov>;
Garlick, Denise- Rep. (HOU) <Denise.Garlick@mahouse.gov>; Hogan, Kate- Rep. (HOU)
<Kate.Hogan@mahouse.gov>; Naughton, Harold - Rep. (HOU) <Harold.Naughton@mahouse.gov>;
Rogers, Dave- Rep. (HOU)<Dave.Rogers@mahouse.gov>; Barrett, Mike (SEN)
<Mike.Barrett@masenate.gov>; Brownsberger, William (SEN) <William.Brownsberger@masenate.gov>;
Eldridge,James (SEN)<James.Eldridge@masenate.gov>; Ross, Richard (SEN)
<Richard.Ross@masenate.gov>; Rush, Mike (SEN) <Mike.Rush@masenate.gov>;Tran, Dean (SEN)
<Dean.Tran@masenate.gov>; Friedman, Cindy (SEN) <Cindy.Friedman@masenate.gov>; Kaufman,Jay-
Rep. (HOU) <Jay.Kaufman@mahouse.gov>
Cc: Gordon,Amanda (HOU)<Amanda.Gordon@mahouse.gov>; Bunker, Catherine (HOU)
<Catherine.Bunker@mahouse.gov>; Keenan, Derek (HOU) <Derek.Keenan@mahouse.gov>; Mortimer,
Tatum (HOU) <Tatum.Mortimer@mahouse.gov>; Rainey, Courtney(HOU)
<Courtney.Rainey@mahouse.gov>; Kilcoyne, Meghan (HOU) <meghan.kilcoyne@mahouse.gov>;Arnott,
Kira (HOU) <Kira.Arnott@mahouse.gov>; Hunter, Rosie (SEN)<Rosie.Hunter@masenate.gov>; Missouri,
Peter(SEN)<Peter.Missouri@masenate.gov>; Hearn, Erin (SEN) <Erin.Hearn@masenate.gov>; Cushing,
Ann K. (SEN) <Ann.Cushing@masenate.gov>; Rajadurai, Benjamin (SEN)
<Benjamin.Rajadurai@masenate.gov>; Swanson, David (SEN) <David.Swanson@masenate.gov>;
Stephens, Nicole (HOU)<Nicole.Stephens@mahouse.gov>; Bouquillon, Ed
<e.bouquillon@minuteman.org>; David Horton <Paulrevereroad@aol.com>; Ford Spalding
<fspalding@fbeins.com>; Matthew Tobin <mtobin@mlmlawfirm.com>; Rozan, Elizabeth
<e.rozan@minuteman.org>; Mahoney, Kevin <k.mahoney@minuteman.org>
Subject: Invitation to co-sponsor special legislation for Minuteman Regional Vocational Technical School
Colleagues,
Please accept in LAWS an invitation to co-sponsor HD4737 An Act authorizing the Minuteman regional
vocational technical school district to lease certain land and buildings.
This enabling legislation would allow Minuteman to lease lands or buildings for periods of fifty years if
they are consistent with the school's mission. Revenues earned from this would be used to pay down
debt incurred in the building of the new facility.This language has been vetted by counsel. I've also
attached a copy of the language for your perusal.
This legislation was filed on behalf of and with the consultation of Minuteman. We would appreciate
your co-sponsorship and support because of your district's membership in Minuteman's school district.
Please reach out with any questions or concerns.
Warmly,
Jay and Cindy
HOUSE DOCKET, NO. FILED ON: 4/5/2018
HOUSE No.
Ejc CCommonioeattj of fitt55arbu5ett5
PRESENTED BY:
Jay R. Kaufman and Cindy F. Friedman
To the Honorable Senate and House of Representatives of the Commonwealth of Massachusetts in General
Court assembled:
The undersigned legislators and/or citizens respectfully petition for the adoption of the accompanying bill:
An Act authorizing the Minuteman regional vocational technical school district to lease certain
land and buildings.
PETITION OF:
NAME: DISTRICT/ADDRESS:
Jay R. Kaufman 15th Middlesex
Cindy F. Friedman Fourth Middlesex
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FILED ON:4/5/2018
HOUSE No.
[Pin Slip]
Tfje Commoutneattfj ofa55acrju5ett5
In the One Hundred and Ninetieth General Court
(2017-2018)
An Act authorizing the Minuteman regional vocational technical school district to lease certain
land and buildings.
Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority
of the same, as follows:
1 SECTION 1. Notwithstanding section 16 of chapter 71 of the General Laws chapter 196
2 of the acts of 1984or any other general or special law the contrary, the Minuteman regional
3 vocational technical school district, acting by and through its school committee, may lease or
4 enter into any agreements for the use and occupancy of the land owned by the school district,
5 taken for school purposes and described in orders of taking recorded in the Middlesex South
6 registry of deeds as (i)book 12153,page 374, (ii) book 12162, page 430, (iii)book 12162, page
7 433, (iv)book 12171,page 627, (v)book 12181, page 639, (vi)book 12317, page 338 and
8 buildings and parts thereof for periods of up to 50 years for purposes consistent with the mission
9 of the school district. The school district may enter into contracts for the design, construction,
10 installation, operation, maintenance, and repair of buildings, structures, improvements, parking,
11 and recreational facilities on land owned by the school district.
12 SECTION 2. The Minuteman regional vocational technical school district may establish a
13 receipts reserved for appropriation account for any revenue generated from leases or other
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14 agreements authorized by section 1. Monies from this account shall be appropriated by majority
15 approval of the school committee for the school district. The account shall be used to offset the
16 debt service payable on the financing of the design and construction of a new high school
17 building and facilities project and the debt service payable on financing, or otherwise defray the
18 costs of, the design and construction of any other capital improvements, renovations or repairs of
19 the buildings and grounds of the school district, as determined by majority approval of the school
20 committee for the school district.
21 SECTION 3. In the event of any conflict between this act and any other general or special
22 law to the contrary, this act shall control.
23 SECTION 4. This act shall take effect upon its passage.
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"Chief" Executive Assistant to the Superintendent
PROPOSED TIMELINE
Purpose and Scope:The retirement of the Director of Outreach and Development and the
District Executive Assistant has created the need to review roles and responsibilities in
support of the District Superintendents Office.
April 2—April 11: Revise Job Descriptions and solicit input from stakeholders
April 12: ADVERTISE POSITION: WEBSITE, School Spring, MASS, MASC, MAVA List Serve
(Deadline for applications April 25, 2018)
April 25 -26: Preliminary Paper Review of Applicants and Schedule Interviews
INTERVIEW COMMITTEE
Superintendent
Assistant Superintendent of Finance (Kevin Mahoney)
Principal (Jack Dillon)
Director of Career and Technical Education (Michelle Roche)
School Committee Officer (Dave Horton)
May 1, 2018 (PM) and May 3 &4 (AM):
Conduct interviews with finalists and "committee".
May 9, 2015: 6:00PM (IF NEEDED):
Final Interview with Superintendent and Interview Committee.
*Interested School Committee must RSVP in order to observe interviews
May, 15, 2018: 6:30PM: Superintendents selection introduced.
(Goal is May 10 as the date of hire to have adequate transition support with Liz Rozan)
Note: Candidates should possess the following qualifications:
Bachelors. Masters Preferred.
Excellent communication and organizational skills
Strong work ethic, enthusiasm, and sense of humor
Prior success as a District Level executive assistant
Other
DRAFT April 2, 2018
REQUEST TO ESTABLISH SCHOLARSHIP
Per School Committee Policy DDA
DATE: 2.8.18
FROM: From parent Allyson Huntington
REASON: To establish a Scholarship to honor her father
NAME OF SCHOLARSHIP: 2018 Alan J. McLaughlin STEM Scholarship
INITIAL DEPOSIT: $2,500
CRITERIA: Attached
2018 Alan J. McLaughlin STEM Scholarship
Qualifications:
1. Student is a current graduating senior at Minuteman High School
2. Student is enrolled in a STEM-based track at Minuteman High School;
3. Student has demonstrated excellent academic achievement (general scholarship
application may be used);
4. Student will enter a STEM-based program at a college or university the year following
graduation
5. Student submits an essay(300 words maximum) answering one of the two prompts
below.
ESSAY PROMPTS:
1. What made you choose a STEM track at Minuteman? Describe a key experience or
activity that has helped you explore your desire to study and possibly pursue a career in
STEM
2. Why have you chosen to pursue further education in STEM, and how do you see a career
in STEM as having a global impact?
Review process:
1. Applications shall be reviewed for qualification under#1-4, by the Minuteman
Scholarship Committee, who will select the top 5 candidates
2. Essays for the top 5 candidates shall be reviewed by Allyson M. Huntington and/or a
committee selected by Allyson M. Huntington
3. Recipient shall be selected by Allyson M. Huntington in collaboration with the
Minuteman Scholarship Committee in accord with district policy DDA.
Funds shall be held by the Minuteman Scholarship/Business Office, separately dedicated to the
Alan J. McLaughlin STEM Scholarship, with the intent to award$500 per year as long as the
scholarship is funded(minimum of five years).
Rev. 4.10.18
Approved 11/17/15 DDA
GIFTS, GRANTS,DONATIONS, SCHOLARSHIP POLICY
A. Overview
The School Committee recognizes that individuals and organizations in the community may wish
to contribute money, supplies, or equipment to enhance or extend the instructional program.
This policy is intended to establish guidelines and procedures for such gifts in compliance with
Chapter 44 Section 53A of the Massachusetts General Laws.
The School Committee has the authority to accept such gifts and donations as may be made to
the District by resolution duly passed at a public meeting. The School Committee may authorize
through general resolution, that the Superintendent or his/her designee be authorized to accept
gifts of cash or property valued up to $5,000.00. Gifts exceeding $5,000.00 shall be authorized
by separate resolutions. The School Committee shall be notified monthly of any gifts or
donations accepted by the Superintendent or his/her designee.
No donations shall be accepted without the approval of the Superintendent or his/her designee, or
the School Committee.
B. Gifts and Donations
All gifts must be evaluated according to the following considerations:
-source of gift
-age and condition of gift
-cost of installation of gift
-cost of maintaining or upgrading the gift
-all safety, liabilityinsurance, and regulatory issues
-suitability of gift for intended purpose
-issues raised by acceptance of the gift
-whether the gift would increase workload of district staff
The Administration reserves the right to refuse to accept any gift which does not contribute
toward the achievement of the goals of this District.
Any gift accepted by the School Committee or its designee shall become the property of the
District, may not be returned without the approval of the School Committee, and is subject to the
same controls and regulations as are other properties of the District.
The School Committee shall be responsible for the maintenance of any gift it accepts,unless
otherwise stipulated. For non-cash gifts and donations in excess of$5,000, the Business Office
should record the value of said gifts in the General Ledger.
Original Adoption:
Revision:
First reading: 7/21/09;10/13/15
Second reading: 9/22/09; 11/17/09;11/17/15
Adoption:11/17/09
Review:Finance Subcommittee,Policy Task Force,Auditor,recommended for F'Reading 6/23/15;held,then
ready for F'Reading for 10/13/15
Minuteman Regional Vocational Technical School District
Approved 11/17/15 DDA
The School Committee will make every effort to honor the intent of the donor in its use of the
gift, consistent with the educational program of the District. The School Committee may choose
to decline the gift if it does not further the goals of the District.
In no case shall acceptance of a gift be considered to be an endorsement by the School
Committee of a commercial product or business enterprise or institution of learning.
A potential donor will inform the department/program of their wish to make a donation.
Acknowledgement and acceptance of a gift or donation will be made by Administration of all
gifts received by the District.
A receipt of the gift or donation shall be made on the form provided by the Business Office. In
no event shall the District supply any valuations for the purposes of tax deductions; it is up to the
donor to provide the value.
C. Scholarships
The students of the Minuteman District have benefited from the generous donations of its
supporters. The District has welcomed such support and wishes to continue to maintain and
build relationships with its community and family members, and business partners.
The Minuteman School Committee accepts individual donations of any amount for the General
Scholarship Fund.
Named scholarships may be established within the General Scholarship Fund for initial gifts
totaling $1,000.00 or more. These named scholarships will be disbursed to graduating seniors
according to their criteria until the balances decline below the annual award level, at which point
the scholarships will be closed and the remaining balances will be transferred to the General
Scholarship Fund. Additional donations to named scholarships will be accepted at any time.
Perpetual named scholarships may be established by a minimum initial donation totaling
$10,000. In order to guarantee that a contribution will live on in perpetuity, the sum is protected
and only the interest is used to fund annual scholarships that satisfy the terms specified by the
donor.
The School Committee shall formally approve any named scholarships before they are
established.
All scholarship funds received by the District will be held in a separate account and deposited in
a savings bank, trust company, national bank,banking company, or cooperative bank organized
under the laws of the Commonwealth, and a member of the Federal Deposit Insurance
Corporation(FDIC)pursuant to Chapter 44, Sections 55 and 55B.
Original Adoption:
Revision:
First reading: 7/21/09;10/13/15
Second reading: 9/22/09; 11/17/09;11/17/15
Adoption:11/17/09
Review:Finance Subcommittee,Policy Task Force,Auditor,recommended for F'Reading 6/23/15;held,then
ready for F'Reading for 10/13/15
Minuteman Regional Vocational Technical School District
Approved 11/17/15 DDA
Award recipients will be selected annually by the Principal upon recommendation of the
Minuteman Scholarship Committee.
D. Computer/Related Technology Donations
All gifts of computer and/or other technology equipment must be approved by the manager of
information services and, whenever possible, must be in compliance with District hardware
standards as defined in the District's Technology Plan.
All equipment must be in good working order or capable of being restored to good working order
by District personnel.
Donors must provide software licenses for any donated software, including operating system
software.
Recognition of the donation shall follow the procedure in"B" above.
E. General Conditions
Any accepted donations of equipment having a value of$5,000.00 or more, or computer
equipment of any value, must be reported to the Assistant Superintendent of Finance to be tagged
and added to the fixed assets system.
A complete list of all donated equipment, supplies, materials, or furniture must be given to the
Business Office. The list must include, to the extent possible, source of the donation, serial
numbers, descriptions, models, brands, and approximate values. In the case off expendable
supplies and office furniture, exact quantities and descriptions must be reported.
LEGAL REF: M.G.L. 44:53A
Original Adoption:
Revision:
First reading: 7/21/09;10/13/15
Second reading: 9/22/09; 11/17/09;11/17/15
Adoption:11/17/09
Review:Finance Subcommittee,Policy Task Force,Auditor,recommended for 1St Reading 6/23/15;held,then
ready for F'Reading for 10/13/15
Minuteman Regional Vocational Technical School District