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HomeMy WebLinkAboutFINAL School Committee Minutes November 16 2021.pdf FINAL MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT REGULAR SCHOOL COMMITTEE MEETING NOVEMBER 16, 2021 6 30 P M VIA REMOTE PARTICIPATION Present Pam Nourse, Chair(Acton) Michael Ruderman(Arlington) Steve LeDoux(Concord) Ford Spalding(Dover) Jennifer Leone (Lancaster) Judy Crocker(Lexington) Jeff Stulin,Vice-Chair(Needham) Alice DeLuca, Secretary(Stow) Dave O'Connor(Bolton) Weighted Vote Weighted Vote present at start of meeting 100% Others Present Dr Edward Bouquillon,Amy Perreault, Rich Ikonen,Anthony Chiariello, Katie Bouchard,Nikki Andrade,and Julia Pisegna NOTE The worldwide pandemic of SARS-CoV-2,the virus that causes COVID-19, continues in its 22nd month There are currently worldwide issues with the supply chain Production and shipments are delayed,which impacts all parts of the economy including school operations and maintenance, etc 1 CALL TO ORDER OPEN SESSION The Chair called the meeting to order at 6 03 p m 2 ADOPTION OF REMOTE PARTICIPATION VOTE To adopt remote participation by all members of the Minuteman School Committee pursuant to and in accordance with Sections(2)and(3)of the Executive Order Suspending Certain Provisions of the Open Meeting Law made by the Governor of Massachusetts on March 12,2020, such adoption to be effective until said Executive Order is rescinded or the Commonwealth's State of Emergency as referenced in said Executive Order,is terminated, whichever happens first ACTION 2021 #192 Moved(Leone)and seconded(DeLuca) To approve remote participation VOTE 9 members in room at time of vote Weighted Vote present 100% Weight needed. >50 00% Names of towns opposing or abstaining none Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse(Acton)(Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover) (Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin, (Needham) (Yes) Alice DeLuca, Secretary(Stow) (Yes) 3 PUBLIC COMMENT None 4 CHAIR'S REPORT FOR THE GOOD OF THE ORGANIZATION,Pam Nourse a For the Good of the Or2amzation Committee Chair, Pam Nourse, commented that the Acton Parents Facebook page had some wonderful and positive comments on Minuteman after a parent attended Showcase Day and asked for opinions She shared that it was heartwarming to see so many wonderful comments and it is a testament to the administration,faculty,and staff Mr Stulin shared that the pictures of the student athletes on the field was awesome to see! Ms Crocker thanked the Culinary Arts Program for running a holiday pie program b School Committee Goals and Actions for 2021-2022 Ms Nourse added that the School Committee goals were included in the packet She added that we will continue to refer to these goals as subcommittees meet and throughout the year VOTE: To approve the School Committee Goals and Actions for 2021-2022, as presented ACTION 2021 #193 Moved(DeLuca)and seconded(Crocker) To approve the School Committee goals and actions for 2021-2022, as presented VOTE 9 members in room at time of vote Weighted Vote present 100% Weight needed >50 00% Names of towns opposing or abstaining none Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse(Acton)(Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) 2 Ford Spalding(Dover) (Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulm, (Needham) (Yes) Alice DeLuca, Secretary(Stow) (Yes) Ms Nourse thanked members for all their work on their goals and actions for the coming year 5 PRINCIPAL'S REPORT In Mr Clement's absence,Ms Bouchard provided members with the Principal's Report and shared some of the recent happenings at Minuteman a October 23rd Homecoming Event Ms Bouchard shared that it was a wonderful event and thanked all the staff who helped make that event happen She shared that it was refreshing to attend an on-campus sporting event as it was the first time in five years, and it was nice to see families, students, and staff members out on the field celebrating together She added that she held a meeting with the Leads Teacher where they share their'High Five of the Month"and the majority of the staff shared that their high five was attending homecoming They truly enjoyed being with the students on the field and chaperoning the dance Sporting events held that day included boys' soccer, girls' soccer, football game, and approximately 300 students at the homecoming dance The students enjoyed attending the extra-curricular activities Mr Stulin added that going back five years when there were so many unknowns at that point in time regarding the fields It has taken us five years to get to this point, and to him, this is one of the greatest moments of his entire tenure at Minuteman— 1)being the creation of the new building but next, and just as important, is all the years of decisions, trade-offs, and meetings after meetings to create those fields, all the delays, and then COVID, and now here we are He does not want this moment to go by without extra reflection on it b Work Co-On Program Update Ms Bouchard thanked Mr Pitta and Mr DiPaolo for their assistance with the Co-Op Department She shared that seniors are eligible to go out on co-op Currently,there are 27 seniors out which is 22%of the senior class She added that she is working on a virtual job fair which is scheduled for January so that if more students are interested in going out on co-op,they can connect with some future employers at that time She noted that we have not had a job fair in some time, so she is excited to reach out to employers who have contacted Minuteman to interact with students and hope we can help fill some of their numerous openings c Current Freshman Exploratory Update Ms Bouchard shared that the freshman exploratory is almost half-way through the 10-week exploratory process So far, students have visited every program for an hour, they then picked six programs and we scheduled them for five, and this week they are finishing up their third visit with two more remaining This timeline places students in their major at the end of January To date, there has been positive feedback from staff with having the freshman in the program for a full two weeks They feel like they can showcase their program and do longer projects with the students 3 Ms Nourse asked if the interest in majors is as expected and following the usual patterns Ms Bouchard responded that with the preliminary numbers, we had high numbers in the computer-based programs, such as multi-media and DVC as those programs had trended heavy for the past couple of years She added that multi-media and animal science are popular, as the new programs typically are popular, and that surpnsingly,welding was extremely popular with a lot of students Mr Stulin asked if there was any reason that is happening in the marketplace or in high schools to explain why students would be so interested in welding Ms Bouchard noted that she does not have a specific answer as to why d Lexington BattleGreen Run Highlights The Lexington BattleGreen run was held on November 7th Ms Bouchard shared that it was a beautiful day with great Minuteman participation. The Culinary Arts Depai lruent had a tent that served over 16 gallons of chili It was a sell out She noted that there were over 20 students and staff either volunteering or running in the race, health students shadowed the on-site medical team that was on duty, and other students guided runners along the route and handed out water One of our seniors placed first in his age group for the 5K She shared that it was a great day for the community and a temfic event that raises money for scholarships for Minuteman e Test and Stay Program Update—Dr Amy Perreault Dr Perreault provided an update on the Covid-19 Test and Stay Program and reported that there are 364 students who have signed up and given consent to participate in the Test and Stay Program To date, 66 tests have been run,and while that is not many tests,she believes itis a testament to the school community following the protocols and guidelines that have been set up,as well as the diligence of our Health Office tracking and ensuring that students and staff are not coming to school until they have been cleared We have had one student and two staff members test positive for COVID the entire school year She shared that the 66 tests number is low as the school has not had to do a lot of contact tracing and testing five days in a row According to our nurses,when students are symptomatic,they choose not to test and stay because they are exhibiting so many symptoms that it would require them to get a test with their pediatrician or primary care doctor She added that the program is being used as it was intended and Minuteman is benefitting from using it, but we are not using it a very high rate which shows that staff, parents, and students are following the protocols f. Fall 2022 Admissions Update—Anthony Chiariello o Applications Received to Date(final item in the report) o Showcase Day—Wednesday,November 10th o Open House Events—Sunday,November 21" o Virtual Family Information Session—November 15, 2021 Mr Chiariello provided an update on the admission events which have taken place and the application numbers received to date 4 Showcase Day was held on Wednesday,November 10th with 378 visitors from four communities—Acton, Arlington, Concord, and Lexington The Nashoba towns (Stow, Bolton, and Lancaster) Needham and Dover continue to restrict fieldtrips and unfortunately students are not allowed to go on fieldtnps, and while we would have loved to have them in attendance,we understand why those restrictions are in place In addition,we had over 100 Minuteman students who were in the building that day to support their career majors, as well as generally helping with the day He noted that these student ambassadors had the day off but wanted to come in and support their teachers and really showcase what they do in their programs He shared that some of the feedback from their teachers was that they could sit back and watch as it was the students running the showcase and their program which is a testament to how amazing our students are He provided a breakdown by town as follows Arlington— 180 students Lexington—85 students Acton—70 students Concord—43 students Mr Chianello added that the last time Showcase Day was held,it was November of 2019 for the class of 2024 He highlighted the percentage increase from the towns for the class of 2024, with Arlington and Concord well over 50%more students coming to this year's Showcase Day Feedback cards are provided with one of the questions asked is if they are planning to apply He will continue to review the data to see what impact Showcase Day had The Family Information Session was held virtually via Zoom on November 15t The advantages to having it on Zoom is that families can access it much easier without having to drive to the school and we are able to record the event and post it in on our website for families to view at their leisure The event was held in the theatre and included a panel of four parents, media, and engineering students, and Mr O'Connors' class produced the recording He shared that while it is great to hear from the students The parents talk about what Minuteman has done for their child,which is phenomenal and equally rewarding Open House is scheduled for Sunday,November 2151 with over 230 families registered The event will be held from 10 00 a m to 1 00 p m where people can drop in and visit the CTE and academic programs, guidance, special education, support services, athletics The career and technical student organizations will be represented and showcase the full Minuteman experience Mr Chianello then reviewed the applications received as of November 16th and highlighted the change in numbers from last year to this year which reflects an increase in applications from where we were this time last year He noted that while we are still early in the process, it is always informative to see where we currently are He did some data analysis,and the percentage of students who end up coming to school here,and if they applied in October or November,the percentage is very high that end up enrolling The more students we see earlier,the higher likelihood that they will ultimately come to school here 5 own 2024 2025 2026 Chan-e 2025 to 20 Acton 19 14 20 6 Arlington 37 28 34 6 Bolton 4 8 5 -3 Concord 2 8 15 7 Dover 0 0 0 0 Lancaster 4 3 5 2 Lexington 15 14 12 -2 Needham 3 7 6 -1 Stow 8 13 8 -5 Total 92 95 305 10 He said this is where we are now While trying not to read too much into the numbers, Concord shows an increased interest,and there is strong support from Acton and Arlington Needham is standing where it usually is A lot of Lexington students attended Showcase Day and he is hopeful that translates to applications and an increase in Lexington students Ms Nourse commented that it is an impressive array of activity 6 SUPERINTENDENT'S REPORT-Dr Edward Bouquillon a District Outreach o Supenntendents Luncheon Meeting—Tuesday, October 19th o Legislative Breakfast—Fnday, October 29th o Meeting with President Sisson of Middlesex Community College Dr Bouquillon added that he hosted a member town Supenntendent luncheon,the first one in 3-4 years, which included some new superintendents He noted that the Superintendent of Concord — Carlisle attended and has posted about Minuteman on her Twitter account and is sharing with her community our Open House event dates The new Superintendent from Nashoba, Kirk Downing, who was there, has reached out regarding their school building project and the Nashoba School Building Committee is coming to Minuteman for a tour Dr Bouquillon hosted the legislative breakfast held on October 29th(Spirit Fnday) and he was very pleased with the turnout which was greater than we have ever had and included some new legislators as well They discussed the configuration of the District, many of whom represented overlapping distracts and vocational schools,so they had an opportunity to see what Minuteman is all about There were good questions asked about many issues, including admissions, waiting lists and access He was pleased to report that Minuteman has great access to our middle schools,unlike other vocational schools across the Commonwealth We discussed legislation and the key priorities that we and the Massachusetts Association of Vocational Administrators(MAVA)has regarding House Bill 699 which Adam Scanlon has rewritten and there are some good things in there that would be helpful to all vocational programs and vocational schools The group also discussed the spending bill and the money that is available out there now The House Ways and Means had just recently come out with their recommendation on how to spend$5B of ARPA 6 funds, and $100M of that was set aside for vocational schools for construction and related capacity building issues which we identified here over a year ago Actually,we identified it twelve years ago,but nobody listened to us, and now we don't have enough room Student ambassadors provided two tours to the legislators He added that legislators from the Nashoba area and from Watertown which have received complaints from their constituents that Minuteman was not accepting the number of students from Watertown that it should The legislators are trying to understand that and Dr Bouquillon will be meeting with them individually to discuss the issue of being a member and non-member further Dr Bouquillon appreciated the way the legislators wanted to learn about what we are doing,how we are doing it, and how they can be helpful While some of the questions were challenging, it was because the legislator did not have the full story, and once they had the full story,they understood Dr Bouquillon shared that it was a great meeting There was also an alumnus, Brad Spinney, in attendance He shared his experience about the value of a Minuteman and vocational technical education He graduated 12 years ago and does all the plumbing for the bio-tech firm AstroZeneca He was very candid and honest about sharing his personal story, and Dr Bouquillon noted as an aside that Mr Spinney's uncle was Big Bird, from Sesame Street Dr Bouquillon also met with Phil Sisson, President of Middlesex Community College, for a tour of the school and a discussion of how Minuteman and Middlesex Community College can do more in the early college area, dual enrollment, early college, articulation agreements, and he is looking forward to Mr Sisson working with Minuteman They also discussed Minuteman Technical Institute,accreditation,and his interest in setting up a satellite office for Middlesex Community College on our campus b NEASC On site Visit Nov 1 —4th Update Dr Bouquillon shared that NEASC was onsite for our 10-year accreditation visit, which was really 12 years since they have been on site This visit was done in a hybrid model of accreditation and the first hybrid visit for NEASC It was a good experience for both them and us He added that it was a tremendous amount of work by the administration and teachers meeting with them,both online and in person They were very complimentary on several things for the exit feedback They were impressed that we have a full-time Communications Director and discussed how valuable that is today and the importance of getting the message out on all forms of media Dr Bouquillon thanked Mr O'Brien for his work We expect to receive a report mid-December where we will have an opportunity to correct any errors The final report in January will be shared with the School Committee and then shared with the Commission He reminded members that the Commission was very supportive of Minuteman during the time that we were trying to fund the new building He feels that they supported us by putting us on probation a decade ago for our old facility as we were on the verge of losing accreditation due to the problems with that facility He believes that the hybrid model for NEASC visits should continue because it is cost effective and may increase the number of schools that access NEASC accreditation The prior way(in-person for 30-40 people to visit over 10 days) could result in a cost of$40,000 for an on-site accreditation c Possible Vote to Authonze the Sunenntendent-Director to enter into a Net Metering Agreement on Behalf of Minuteman VOTE. To authorize Superintendent-Director as an Authorized Agent to represent Minuteman Regional Vocational Technical School District as a public entity related to the Net Metering Program and the Superintendent-Director is authorized to sign the 7 "Net Metenng Public ID Signature Sheet"on behalf of Minuteman Regional Vocational Technical School Distnct ACTION 2021 #194 Moved(Leone)and seconded(Ledoux) To authonze Supenntendent-Director as an Authonzed Agent to represent Minuteman Regional Vocational Technical School District as a public entity related to the Net Metenng Program and the Superintendent-Director is authorized to sign the"Net Metenng Public ID Signature Sheet"on behalf of the Minuteman Regional Vocational Technical School District,as presented VOTE 9 members in room at time of vote Weighted Vote present 100% Weight needed > 50 00% Names of towns opposing or abstaining none Final percentage results of vote. 100% Final status of the vote Unanimous Roll Call Pam Nourse(Acton)(Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover) (Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin, (Needham) (Yes) Alice DeLuca, Secretary(Stow) (Yes) Dr Bouquillon explained net metering to members as follows if we produce more electricity than we use,it goes back into the grid The agreement that we have which was negotiated with the power company states that we would get reimbursed for that net metering back into the grid at a higher rate than a homeowner would He shared that this has been negotiated over months with special counsel and Beth Greenblatt and this is the final step in the process so that if we ever get to the point where we are putting power back into the gnd,we would be paid at that higher rate Mr Ledoux asked if the agreement has an escalator clause in it for the buy-back going up over time Dr Bouquillon responded that it does,but he does not know what that percentage is but that over the life that we own it, it does have a small escalator that is tied to energy costs in the agreement He said it floats Mr Ruderman asked how long the agreement was for, and Dr Bouquillon responded 20 years Mr Ruderman added that at 20 years, the escalator clause becomes an important consideration and Dr Bouquillon agreed d School Building Committee Report—Ford Spalding Mr Spalding shared the important news that on October 26`h,the Town of Lincoln Building Department issued a full Certificate of Occupancy for our building project which officially marks the completion of Lincoln's permitting issues for the project 8 Mr Spalding expressed his gratitude to Dr Bouquillon, the project managers led by Skanksa, the architects,Kaestle Boos,and the general contractor, Gilbane He added that it has been a long road with them, but we now have the Certificate of Occupancy There are a few items which need to be done including a corrective item covered by warranty that deals with part of the roof This will be addressed in the summer The grass has been planted and we are in really good shape in terms of our building Mr Spalding shared that the stadium field has been completed, along with the track The baseball field and the extended athletic field,which is the same size as our stadium field,is due to be completed by the end of next week, followed by the safety and performance testing We will be receiving delivery of the turf for the softball field with an anticipated completion date for the end of December,weather permitting This will complete the project, other than grass being planted in the spring He noted that Heimlich Construction has been absolutely phenomenal The roads around the fields will also be completed Mr Spalding discussed why we built the fields and shared that there were over 220 students who participated in fall sports which is remarkable. The girls' and boys' soccer and the football team were able to end their season on our fields He added that it was quite thrilling for him to witness a game with fans watching Girls soccer qualified for the MIAA state tournament The team lost in the first round, but they had a phenomenal season Coach Diane Dempsey was named the Commonwealth Athletic Conference Coach of the Year, and there were four all-stars on the team. The boys' soccer team is a young team, competed well with some close games, and they had 3 all-stars on their team Cross country had 22 athletes competing The cheerleading team continues to grow, and they were out there cheenng at the football game The golf team finished 8-6 The football team will host Keefe Academy for the Thanksgiving Day game beginning at 10 a m and he hopes to see fans there The kids are the reason we built the fields, the building is complete, and we can move on to the next phase of expanding the campus Ms. Nourse mentioned that Mr. Spalding should be added to those to thank for the Certificate of Occupancy Mr Spalding shared that it was a great committee,it was a team effort by the entire team of the building committee,which still meets and will for some time Mr Stulm added that Mr Spaldmg's involvement was one of the factors that made the team so successful Dr Bouquillon added that one of the items related to the School Building Committee and the Certificate of Occupancy was that the Town of Lincoln charged permitting fees in excess of$1 1M He noted that as we have the Certificate of Occupancy,he is requesting reimbursement from the Town of Lincoln He will be sending a letter to the Town Administrator reiterating what we have discussed in emails and letters over the last 4 '/2 years because those permitting fees were paid not relinquishing our rights to go and revisit them once we received our Certificate of Occupancy The level of refund that he is seeking is significant and the reason that he is confident in asking for that is because of the work of the School Building Committee, our owners project manager, our architects, and Gilbane because we logged every minute that every inspector was on our campus for any inspection whatsoever We also logged the additional costs that were incurred by the district for requests made by various boards He added that when you look at what we paid for permitting and what other projects have paid for the last 10 years,the amount of money that this district was charged by the community that is no longer a member, yet hosts our school building,is well above what is reasonable to expect He will be sending out a letter of request to the Town Administrator and he will keep members informed on the progress of that 9 e Capacity Building Update Dr Bouquillon reviewed the three capacity building projects The first is the North Building so that we can expand welding and metal fabrication The foundation is in place, the structure is out to bid Kaestle Boos is handling that project as we hired them as an"on-call" architects, so all their services are availed to us such as engineering,design services,inspection services, and estimating services and we anticipate receiving bids on December 8th So, with everything moving along as we plan,we will have an expansion in place by the fall of 2022 It has been designed so that our electrical,plumbing, and HVAC students can all be a part of finishing it off and then we will move the equipment that is in the advanced manufacturing space into the new metal fabrication area This will free up space in advanced manufacturing,free up space in welding,and has a cascade effect on that end of the building The second project is the Tremont School renovation into a veterinary clinic and academic classroom space In 2018,we had legislation passed which allows Minuteman to enter long-term ground leases for up to 50 years for mission-compatible partners Our regional Blue Pearl partners were made aware of that and they are discussing this in Tampa now at the company's executive level and we anticipate feedback from them in the next week or so if they are interested in entering into a long-term partnership This will go through the School Committee as the Superintendent has no authority to enter into those leases on his or her own,and his idea is that Blue Pearl will make all of the investments in the renovation of that facility and they will have a teaching hospital primarily built to teach Minuteman students and Minuteman Technical Institute students which will include six academic classrooms and other spaces available The third capacity building project is the south foundation where we want to build as an innovative green energy demonstration facility Dr Bouquillon will be meeting tomorrow with potential partners and the CEO of SolaBlock on the next steps to getting that building built as a SolaBlock demonstration building SolaBlock is the Massachusetts company that we received a grant with from the Clean Energy Council and Minuteman's role is to develop training materials Mr. Stulin asked with these three projects, how many students does each project allow us to add to our total capacity Dr Bouquillon responded that with the first project, we would be able to add 8 students per year for three years so approximately 24 additional students The veterinary project would allow us to add 60-80 students, depending on staffing, and just those two projects would get us to 800 students He added that the third project is to free up space in the horticulture shop and the warehouse facility so that then becomes a storage facility and a small demonstration area It puts some of our equipment which is outside in to a garage,with no sheds. Mr Stuhn stated that Blue Pearl would solve our problem with funding with respect to reaching our 800 target,otherwise we must wait into the future to do that portion of it, and Dr Bouquillon agreed 7 FINANCE REPORT 8 Approval of the Easement for Electric Services VOTE: To approve the Easement for Electric Services, as presented Mr Ikonen provided members a copy of the Easement for Electric Services in their packet and described the map outlining a dotted line from Marrett Road to a concrete pad PMH27546 adjacent to the stadium field which would hold the electrical conduit that powers the entire 10 athletic fields Mr Ikonen added that approval is needed before filing with the Middlesex County Registry of Deeds to proceed Dr Bouquillon added that this allows us to turn on the lights in the field Mr Spalding noted that the transformer arrived today and EverSource is on site. Mr. Ikonen added that EverSource cannot move forward until we have approval and file this deed and it outlines restrictions and allowances that provide for Minuteman above ground Structures cannot be put on it EverSource, or a future vendor, would be able to access it, inspect it, and ensure that it is operating properly and perform maintenance on it He noted that this is under turf so there is no need for them to remove brush or grass Dr Bouquillon added that the attorneys have also reviewed this Mr. Stulin asked if this was a surprise that we had to do this. Dr. Bouquillon said it was not. Mr. Stulin added that he assumes there is no case in which giving them this easement would restnct something, something that we could imagine wanting to do with that land, or in the case that they have to dig up the turf to get at the equipment, are we the ones responsible for replacing the turf? Dr Bouquillon responded that the district is responsible Mr Stulin noted that would be expensive ACTION 2021 #195 Moved(Leone)and seconded(Spalding), To approve the Easement for Electric Services, as presented VOTE: 9 members in room at time of vote Weighted Vote present 100% Weight needed >50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin(Needham)(Yes) Alice DeLuca(Stow) (Yes) Mr Ikonen noted that Ms Pisegna will be sending the document out to members for electronic signatures 11 9 Approval of FY22 Budget Transfers VOTE: To approve the FY22 Budget Transfers, as presented Mr Ikonen reminded members that any transfer over $10,000 requires School Committee approval. He had provided members a copy of the budget transfers in their packet in the amount of$258,372 45 Mr Ledoux added that this has been reviewed by the Finance Committee and recommends these budget transfers for approval ACTION 2021 #196 Moved(Spalding)and seconded(Leone), To approve the FY22 Budget Transfers, as presented VOTE. 9 members in room at time of vote Weighted Vote present 100% Weight needed >50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulm(Needham)(Yes) Alice DeLuca(Stow) (Yes) 10 Discussion of FY22 First Quarter General Fund Report Mr. Ikonen presented the first quarter General Fund Report for review and noted that there is no vote needed A copy of was included in the packet, outlining all the financials to date separated by fund code Ms Crocker asked why there was a deficit for Child Care — the only major with a deficit It turned out to be a revolving account which will discussed later Ms Nourse asked for a general overview, if we are where we should be or anything he sees standing out. Mr Ikonen shared that they encumbered everything for the year, including the major items such a payroll,utilities and so forth, and that we appear to be on schedule and Ms Andrade agreed 12 Mr Stulin added that one of the surprise issues when we moved into the new building was that the cost of energy was much higher than anticipated, and he wonders if that continues to be the case and if we understand why the cost is higher than we initially expected and if this higher cost is what we are going to living with in the future Mr Ikonen responded that we do believe that the cost is going to normalize going forward We continue to tweak some of the systems, specifically the HVAC, He is working with the vendors now as well as KBA and their engineers and they are hoping to at least maintain or decrease in the future He agrees that utility costs are higher than what was anticipated Mr Stulin asked if there were any other aspect of the new building, with respect to expenses, that is significantly higher than anticipated or was it primarily Just the energy item Sunnly chain Mr Ikonen responded Just the energy, but noted we are changing out of filters on a more frequent basis based on need and filters are hard to come by due to the supply chain problems Our order made six months ago was Just delivered this week, and that would be the only other item and he does not see any other item breaking the budget 11 Discussion of FY22 First Quarter Revolving Fund Report Mr Ikonen shared that the Finance Committee discussed the negative balances at their recent meeting He noted that most of these are due to COVID and since pandemic last year, we were carrying labor costs with a decreased revenue stream coming in which would normally offset those, such as in MTI, food services, and early childcare The secondary reason for childcare was that we had a facilitated learning program which was for the children of our teachers and staff Space for remote learning allowed teachers to maintain their work schedule and allow their child to have an educational process under some guidance We are hopeful that when we are coming out of the pandemic and increasing the revenue stream these will all go away by the end of the year Ms Crocker thanked Mr Ikonen and shared that it was money well spent for childcare for the staff 12 FY23 Budget Process Update Mr Ikonen noted that this was his first budget process in his new role with Minuteman and it has been a learning experience for him He shared that he started the process in early to mid- October when he met with the lead teachers and set expectations and told them what they should be looking at Many of their budgets were cut last year due to COVID-19 and not a lot of spending was going on, so we wanted to bring them back to a level that they could maintain and continue to provide the educational process needed. They were given two weeks to prepare their budget and department requests These requests were reviewed by their immediate supervisors, which then came to the Business Office where 13 they were reviewed Mr Ikonen thanked Ms Andrade for her hard work, even while battling illness, on preparing the payroll and the department requests budget Mr Ikonen then met with Dr Bouquillon and Mr Mahoney, who is mentoring him through his first budget to learn the process They are proceeding to the next step and preparing the documentation and information for presentation to the upcoming meeting of the Finance Committee After that,Dr Bouquillon will review the first iteration of his budget and it will continue through the process until final presentation to the School Committee 13 Approval of Members of the OPEB Advisory Group VOTE: To approve the members of the OPEB Advisory Group Mr Ledoux noted that the School Committee previously authorized the formation of an OPEB study committee and that the group was structured with a 5-member committee 1) a member of the Finance Subcommittee 2) a Finance Director or member of the Finance Committee from one of our member towns 3) Assistant Superintendent of Operations 4) District Treasurer 5) At-large member He added that our change in by-laws allows us to bring in outside expertise when needed At the last Finance Committee meeting, the following members were recommended. 1) Steve Ledoux—representing the Finance Subcommittee 2) Sandy Pooler—finance Director and Deputy Town Manager for the Town of Arlington 3) Rich Ikonen—Assistant Superintendent of Operations 4) Laurie Elliott—District Treasurer 5) Jim Gammill—at-large member Mr. Ledoux added that at a recent Finance Committee meeting, Ms. Leone raised the issue whether this is really a committee under the guise of our by-laws because there is only one voting member on it, Mr Ledoux He noted that he looked at it as an advisory committee and a committee that would recommend to the School Committee what would our annual contribution to OPEB should be and that it is ultimately the decision of the School Committee what to put in the operational budget for the upcoming year and what budget they are going to set after we have our budgetary hearing He added that he does not look at this as a really long process but something that should have their task done in a few months, and he wanted to bring the kind of dichotomy to the members' attention and asked Ms. DeLuca for comments. Ms DeLuca shared that she feels they need to get going on it to get it done in the timeframe allotted and even though it does not have the same name as all of the other various things that are in our policies, we should just make a recommendation as a group to the School Committee 14 and if the School Committee is willing to accept that then move forward Mr Ledoux shared that that was also his intent ACTION 2021 #197 Moved(Stulin)and seconded(Leone), To approve the membership of the OPEB Advisory Group, as recommended. VOTE. 9 members in room at time of vote Weighted Vote present 100% Weight needed > 50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin(Needham)(Yes) Alice DeLuca(Stow) (Yes) Mr Stulm thanked Mr Ledoux for putting this team together and he likes the list of members in the group 14. Facilities Rentals Update Mr Ikonen shared with the members that he hired Erin Norsen from the private sector to work with facilities rentals and she has done a great job She put together the flyer that was included in the packet She comes from a marketing background, and she used some of the photos which were taken by the photographer in the building and put this together so that we have a hand-out to potential renters Mr. Ikonen also reported that the office is receiving numerous calls daily and weekly as people are driving by and seeing the new athletic fields and calling to inquire with no concern for cost, they just want to use the fields He added that our students come first, and they must be patient and if we can work it into the schedule, we will He added that it is an exciting time to see this all happen as we work on the budget and do some projections for rentals Ms Nourse asked if we have rented out the facilities yet, and Mr Ikonen responded that Dr Bouquillon approved that late last year and we worked with MAVA who were holding classes here some nights during the week and on Saturdays. We have also worked with a couple of other groups for the rental of the Paul Revere Room and we just had an organization from Lexington, Footsol, who are utilizing our gymnasium two nights per week Most of the current inquiries 15 received interfere with our schedule for sports and many are 3-4 months out for when the fields are complete, such as baseball teams from other districts who are calling us on a weekly basis Ms DeLuca added that the Policy Subcommittee is working on a Facilities Policy that Dr Perreault was anxious to have ready and we will be meeting to discuss that further, and that it is important to have that in place before there is a tremendous amount of renting done as she has read other policies and it seems that it should be already established She added that it has taken five years, so if they must wait another two months, it should not be a hardship Mr Ikonen agreed, and that Dr Perreault has advised him to slow it down also and she told him she was working with the Policy Subcommittee on a Facilities Rental Policy and has given me some tasks to assist with that Mr Ikonen will proceed slowly, and Ms DeLuca commented that we need to protect the district Ms Crocker shared that she really like the brochure, and thanked Ms Norsen 15 Annroval of the Monthly List of Donations Mr Ikonen presented the list of donations for the month of October They were for$1,000 and $50. VOTE: To approve the October List of Donations ACTION 2021 #198 Moved(Leone)and seconded(O'Connor), To approve the October List of Donations, as presented VOTE: 9 members in room at time of vote Weighted Vote present 100% Weight needed > 50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) Dave O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stuhn(Needham)(Yes) Alice DeLuca(Stow) (Yes) 16 16 SUBCOMMITTEE REPORTS a Sunenntendent Screenms Committee—Ford Spalding Mr Spalding shared that there are 13 members on the Supenntendent Screening Committee representing various groups They have a busy month which begins next week when they review the applications of all the applicants to decide who will be interviewed The Screening Committee will then come back to the School Committee by the end of December and two or more finalists will be recommended He added that all meetings are held in Executive Session out of respect for the candidates as many of them have not told their employers of their interest, so we are protecting them When we have a recommendation for candidates, then it becomes public knowledge b Finance Committee—Steve Ledoux Mr Ledoux shared that we covered everything under Mr Ikonen's report c Policy Subcommittee—Alice DeLuca Policies for Review Ms DeLuca shared that they have been working on the Admissions Policy for a long time and wanted to review a few items before we have a motion because some background may help eliminate some questions There has been some discussion going on for years about vocational admissions At the moment,Dr Bouquillon, Dr Perreault,Mr Chianello,Mr O'Bnen,Ms Crocker,Ms DeLuca,and the district counsel have been creating a draft policy and we will walk through sections of that policy tonight so that we can understand what is in it Ms DeLuca provided some history and shared that in January 2020, after approximately a year and a half or work,Minuteman adopted a new Admissions Policy which was accepted by the Department of Elementary and Secondary Education That policy streamlined and clarified the language of a prior policy eliminating approximately seven pages of redundant and confusing language When read word for word, they realized parents cannot read this and understand what it says, so it was streamlined and accepted in January of 2020 Meanwhile,there were many discussions in the State about vocational admission policies in general,focused particularly on a handful of schools in much more populous districts than ours The issues are very complex and the admissions in school vary from district to distnct In May of 2021, there was confusion in Arlington, in our district, relating to in-district and out-of-distract admissions,and it was based on this policy that was Just accepted in January of 2020 In the spring of 2021,the Policy Subcommittee and the administration were working together on additional revisions to the policy before the Board of Elementary and Secondary Education adopted new regulations about vocational admissions In June 2021 after much discussion and many meetings, the Board of Elementary and Secondary Education approved new regulations on admissions policies (603 CMR 4) and they proposed an initial very fast deadline for approving new policies which was September and given that many subcommittees do not meet in the summer, a waiver process was established to extend the deadline She added that the Department is not going to approve new policies,this is only for School Committees to approve policies Ms DeLuca showed members a list of every vocational policy that was on their website in August of this year On any school district's website that actually had a new policy,she had the link and put it into a table She added that there were only five districts who had posted a more recent policy than Minuteman with the most recent one being January of 2021, so Minuteman has one of the newer policies All of those involved in this have attended 17 a lot of meetings,with the most recent one being with the Department of Elementary and Secondary Education meeting with the MASC Division 8 group to discuss the questions that people had related to admissions policies Ms DeLuca added that the draft that was provided to members in their packet has been reviewed by distract counsel and the members of the Communications,Access,and Admissions Committee The administration and the Policy Subcommittee made some edits related to the School Committee voting to approve the slot allocation which is on page 2 and 3 of the actual policy,and an edit to correct a mathematical error The principles behind the policy were taking into account that the school prepares a significant number of students to enter the workforce directly from high school, so in addition to their tremendous skills set and the same academic requirements as other high schools students have,they have four years to learn all of those things, as well as the mechanics of applying for work and being on time,being a team player in a working group,all of those kinds of things, so we are preparing students from the start and it is safe to say that the application process is part of the education Ms. DeLuca highlighted that she has observed Mr. Chiariello and his discussions of admissions and how carefully attentive they are to using data analysis to drive their work and they have demonstrated a sustained interest in recruiting diverse groups of students from the member towns and she recognized that as in one section of this policy we added in Section 4(i) the directive to the admissions team to review available data to identify any awareness or opportunity gaps and she pointed out that that sentence is there to recognize the work that is already happening and not to call out any kind of deficit She continued that we are preparing students for the school that they are choosing, and it is important that they are actually deciding here as growing into adulthood they will make many decisions They have to think things through,put their best foot forward,show what they can do and complete the package That is a standard process that they experience and do again and again throughout their working life and they are 8th graders when they do this So, we are not proposing to rank the students harshly or to offer any kind of unfair advantage to some students over others, and we include in the policy language for exceptional circumstances Ms DeLuca asked members to use the sequential numbering located in the bottom nght-hand corner of the page and proceed to page 38, she highlighted the grade cnteria for acceptance to Minuteman She pointed out that the A,B and C grades are counted as equal and not ranked separately so it is widely recognized that to obtain a grade of a D or F requires significant effort A student with straight A is not any more likely than a student with straight C's to get accepted under this policy, but the application does show the young student planning on Minuteman that they do need to sharpen their pencil in the middle school and keep their grades up,but it should not induce excessive stress for the students or advantage any student who have access to extra tutonng or have some kind of natural facility that allows them to be graded highly Ms DeLuca moved on to page 38-Attendance Record A student might have a significant number of absences and this policy allows the administration to review the reason for the absences, not dust the number of them so for a student who has some extenuating circumstances that may have prevented them from being at school,the administration can look and see why they were absent and may take that into consideration and noted that the key here is showing up to school is an important predictor of being able to complete the training for a mayor and students aim for completion and mastery showing up is an important component of that and they need to know as they look ahead to Minuteman that attendance is looked at as important to success So this application process puts the emphasis in the right place and helps to mold the student to show them the importance of showing up Ms DeLuca moved on to page 39-Discipline The revisions in this section are mostly due to the new regulations and they are very specific in that one piece The recommendations on Page 39 show that the students are asked to get a recommendation from someone, someone who thinks highly of them, someone that really knows them, the importance of not burning bridges as one travels through the world of work might suggest itself to the student, 18 and the policy is not requiring a guidance counselor recommendation specifically because guidance counselors are over-burdened in case load and may not know the student This policy simply asks for recommendations from adults who know the student and it is the process of applying that is important and completion Page 40—Interviews-the administration differentiates the interviews that stand out and those that average They are not ranking interviews on a large scale, but rather two things are they excellent or are they average The key here is that they actually complete the interview, they show up for the interview and discuss their interest for this pathway of high school, and if they are not able to come to an interview,the school will go to them Page 50—Timeline The timeline is important for parents and families who are trying to plan for 9th grade VOTE: To approve the Admissions Policy for first reading, as presented ACTION 2021 #199 Moved(Leone)and seconded(O'Connor), To approve the October List of Donations, as presented VOTE. 9 members in room at time of vote Weighted Vote present 100% Weight needed > 50% Names of towns opposing or abstaining Final percentage results of vote• 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) David O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin(Needham)(Yes) Alice DeLuca(Stow) (Yes) Ms Nourse thanked all those on the Policy Subcommittee and everyone who has worked on this for their work on this policy as it took a lot of effort to get us to this point Mr Ruderman asked if the allocation of available seats or the minimum number of seats available to each member town will happen m June and that will be the number which will be in effect for the next school year throughout the application process for each of the interested students Mr Chianello stated that it is the formula for how the slot allocations will be determined As we know,the total number of seats can vary from year to year so we would not be able to determine the exact number, but rather the formula for determining said number would be voted on by the School Committee Mr. Ruderman stated that his question at heart is will the applicants and their families know what the allocation is to be when they first submit their applications or is that going to change dunng their application process. Dr Bouquillon stated that this policy goes into effect next year, so in June of 2022, a recommendation will be made around that specifically to the School Committee to vote on He added that Mr Chiariello has presented 19 numerous formulas to come up with a slot allocation formula which is based on the total number of students that we are going to accept It is clear to Dr Bouquillon and many of us that we cannot accept 200 students again for the incoming freshman class,and he believes that 175 is going to be the number The slot allocation formula will be presented in December once we have another meeting with the Communications,Access and Admissions Committee and review the data Dr Bouquillon shared that his anticipation is that there is going to be a greater waiting list of member town students as we go through this process, despite having a really good admissions Policy which is clearer and simpler Dr Bouquillon would like to take Ms DeLuca's descnption of the policy to the Depaltinent of Elementary and Secondary Education, because it was beautiful, and added that we do not have the capacity for all the students that want to come here. Ms DeLuca added that the slot allocation formula as it was originally designed was not a quota,not a total, it is the minimum number such as six students for one town or 25%of the 8th grade class,it is the minimum number and not the absolute total number It is designed to ensure that each town gets some students into the school because they are all paying for it Mr Ruderman thinks that answers his question and shared that he thinks we are committing,at least by the time we get to final reading and vote,that we will have some parameters of admissions numbers that we can hold out in June, in the summertime and in the fall, as families begin to think about Minuteman applications and make their decision We will have something that we can at least stand on in June and there will be further adjustments to the total number,but we will have a minimum number decided in June and we will go forward from that time Ms DeLuca shared that parents should be encouraged to talk to their children about opportunities and enjoying the process of things and not being too anxious about results,as sometimes kids get hung up on the moment and don't understand the many different ways they can get to the same place Mr O'Connor added that the nice thing about this policy is that it is very clear what expected milestone dates are, therefore, the applicants and families have a clear understanding when those dates take place so that they can help prepare the student,if they are interested,to successfully complete the application and get it submitted on time which gives them, along with the outline of the policy, a greater propensity to at least be in line where in some cases, people wait until the last second to start this process and then they wonder why they miss out This is clearly articulated Mr Ruderman agreed and added that it will be very easy to stand on, promulgate and hold out to our member towns that this is how we do things and that is what they want to know Mr Stulin stated that we still need a cheat sheet,a shorter document that has the key dates and the key information that parents want because they will not be able to read through this whole policy to gather that information He noted that sometimes the cheat sheet is out of sync with the policy,but he feels that a lot of people will not read through the whole policy, and they will need the basic information regarding the dates—a single sheet of paper what indicates what you need,and they can then read through the policy for all the details Ms Nourse added that is something that the Communications, Access, and Admissions group can discuss and figure out a way, so we do not have two separate documents floating around Ms Crocker thanked Ms DeLuca and Dr Perreault and all those involved for their hard work and that she has learned so much during the process and work with everyone Mr O'Connor shared that it is important to remember that the policy is the backbone,the marketing and delivery of how this is all done is a separate discussion This is the foundation of how we do it and why we do it VOTE: To approve the Admission Policy for first reading, as presented 20 ACTION 2021 #200 Moved(Leone)and seconded(Spalding), To approve the Admission Policy for first reading, as presented VOTE. 9 members in room at time of vote Weighted Vote present 100% Weight needed > 50% Names of towns opposing or abstaining Final percentage results of vote• 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) David O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulm(Needham)(Yes) Alice DeLuca(Stow) (Yes) 1) Section B of the Policy Manual VOTE. To approve Section B of the Policy Manual for first reading, as presented ACTION 2021 #201 Moved(Leone)and seconded(Spalding), To approve Section B of the Policy Manual for first reading, as presented VOTE• 9 members in room at time of vote Weighted Vote present 100% Weight needed. >50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) David O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulm(Needham)(Yes) Alice DeLuca(Stow) (Yes) Ms DeLuca discussed Section B of the Policy Manual which is referred to at times as"admmistnvia"documents because they are painful to read These are the governing rules what we use to plan our annual meetings and plan 21 a vote, and so forth, and as the dates of the policies indicate (6/17/75, 1/16/79 and 6/7/88), the School Committee's before us had to revised these three things,and these documents back in the day were only on paper and there was a conversion to digital which made our job much more enjoyable today and it was a lot easier to look at this now as back in the day She noted two problems with the existing Section B which caused us a couple of hiccups in the past few years The first is that it does not match our new Regional Agreement which was approved by the towns Second,the by-laws, which are policy BBA, were chopped into sections to match MASCs archiving method so they were put in twice as BBA and then again in each separate policy which is called duplication of documents and that can lead to errors if you update it in one place and forget to update it in the other Ms DeLuca noted that this is an interesting set of rules because they by-laws require 2/3 of the membership to change them which is located on page 60 of the packet and Policy BEDF She explained that this set of policies was sent to members in two forms—the first version of the draft with the proposed changes which is the one to consider voting on for the first reading The second copy is the version showing the markup by the school's legal counsel and the Policy Subcommittee over the course of several months and this was a huge lift by many editors and something we avoided for a long time because it was so complex Ms DeLuca pointed out several edits submitted by Mr Ledoux and thanked him for his eagle eye as these are important housekeeping edits She added that she did not receive any additional comments Ms DeLuca started at Page 47 and thanked Ms Crocker who went through the index of these letter codes and titles and removed all the ones being eliminated so the index matches the policies that are in the document Page 53 — Article IV — Members — it says the members of the committee should be appointed by the town moderator of their community—that is no longer true because we revised the Regional Agreement and in the new Regional Agreement,it says that the selectmen are going to appoint the members of our School committee, unless they have some other arrangement in that town,such as a town charter We do have one town which does still by town charter appoint by the town moderator so there are several places in the document where it stills needs to be changed from town moderator to appointing authority or Board of Selectman so that first sentence is going to be changed and we will be bringing back the new language in the next version On the page,there are two places in Article IV where it says contact the moderator or notify the moderator—that will be changed to notifying the appropriate appointing authonty Page 63—Policy BBB—in the second paragraph,it reads the moderator of town shall be admitted to the district ,that must be changed because it is not from the current Regional Agreement Page 65 —Policy BBBE—is the unexpired term fulfillment and vacancy section—this section is not correct—it says it needs to be a super majority,page 60 Article 11, it has to be amended by a vote of the super majority of the committee at a meeting of the committee provided notice in writing of the particular change proposed has been mailed postage prepaid to each member five days prior to the regular meeting to which the proposed amendment is to be acted on. This requirement to notify members by mail of a proposed change shall not apply if all members of the committee are present at the meeting when the change is proposed. Tonight, we are all present, so that problem is eliminated tonight The voting method requirement is also referenced on Page 90—Policy BEDF Ms DeLuca noted that when this comes back for the second read, that version will reflect the changes of Mr Ledoux relating to the appointing authority and added that she has not received any other comments Mr Stulin congratulated Ms DeLuca on her super-human effort on this accomplishment He requested a hard copy of these documents and that he cannot process and edit this volume online 22 Ms Nourse asked anyone interested in a hard copy,please let Ms Pisegna know Ms Leone would like a hard copy and shared that the amount of work done on this is amazing Ms DeLuca also thanked the distnct's counsel, Dr Perreault, Ms Pisegna, and anyone else involved, for their work on this because they did a huge heavy lift on this also Ms Nourse thanked Ms DeLuca for her very clear and concise description of two very complicated policies d Communications Access and Admissions Subcommittee—Jeff Stulin Mr Stulin stated that we have covered everything that needs to be covered with this and mentioned The two things that are on his mind for the next Communication, Access and Admissions meetings is looking again at the possible building projects and the timeframe of when we can consider having more students loin the school and the communications to parents and others as to the most relevant portion of the admissions documents so that they can have a simple thing to look at in order to help them make their decision 17 SECRETARY'S REPORT,Alice DeLuca a Approval of Draft Minutes of October 12,2021 VOTE: To approve the draft minutes of October 12,2021, as presented ACTION 2021 #202 Moved(Leone)and seconded(Spalding), To approve the draft minutes of October 12,2021,as presented VOTE: 9 members in room at time of vote Weighted Vote present 100% Weight needed >50% Names of towns opposing or abstaining Final percentage results of vote 100% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) David O'Connor(Bolton) (Abstained) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulm(Needham)(Yes) Alice DeLuca(Stow) (Yes) Mr Stulin shared that it was very nice to have Mr Clement back again He added that when you look at the level of achievement and success that was covered in this meeting's agenda,it is truly remarkable and the fruits of labor from a lot of people over a huge period of times Ms Nourse agreed and expressed her gratitude to the School Committee,faculty and staff and she is very proud to be part of this community It's a team effort 23 Dr Bouquillon thanked everyone and wished everyone a Happy Thanksgiving Ms Crocker added"and Hannukah" 18 ADJOURNMENT ACTION 2021 #203 Moved(Leone)and seconded(O'Connor), To adjourn the meeting at 8 23 p m VOTE: 9 members in room at time of vote Weighted Vote present 100% Weight needed >50% Names of towns opposing or abstaining Bolton Final percentage results of vote 92 85% Final status of the vote Unanimous Roll Call Pam Nourse, Chair(Acton) (Yes) Michael Ruderman(Arlington) (Yes) David O'Connor(Bolton) (Yes) Steve LeDoux(Concord)(Yes) Ford Spalding(Dover)Yes) Jennifer Leone (Lancaster)(Yes) Judy Crocker(Lexington) (Yes) Jeff Stulin(Needham)(Yes) Alice DeLuca(Stow) (Yes) Respectfully submitted, Julia Pisegna Alice DeLuca District Assistant Secretary 24