HomeMy WebLinkAboutFINAL School Committee Minutes August 31 2021.pdf FINAL
MINUTES
MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT
REGULAR SCHOOL COMMITTEE MEETING
AUGUST 31, 2021 6.30 P.M.
VIA REMOTE PARTICIPATION
Present
Pam Nourse, Chair(Acton) Jeff Stulin,Vice-Chair(Needham)
Alice DeLuca, Secretary(Stow) Michael Ruderman(Arlington)
Steve LeDoux(Concord) Ford Spalding(Dover)
Judith Crocker(Lexington) Dave O'Connor(Bolton)
Absent. Jennifer Leone(Lancaster)
Weighted Vote Weighted Vote present at start of meeting 87 42%
Others Present Dr Edward Bouquillon,Dr Amy Perreault, George Clement,Anthony Chiariello,Katie
Bouchard, and Julia Pisegna
NOTE This was an extra meeting The Committee does not usually meet in August The section on the
start of school discusses adjustments being made due to the continuing pandemic
1 CALL TO ORDER OPEN SESSION
The Chair called the meeting to order at 6.31 p.m.
2 ADOPTION OF REMOTE PARTICIPATION
VOTE To adopt remote participation by all members of the Minuteman School Committee
pursuant to and in accordance with Sections(2)and(3)of the Executive Order Suspending
Certain Provisions of the Open Meeting Law made by the Governor of Massachusetts on
March 12,2020, such adoption to be effective until said Executive Order is rescinded or the
Commonwealth's State of Emergency as referenced in said Executive Order, is terminated,
whichever happens first
ACTION 2021 #171
Moved(DeLuca) and seconded(Crocker)
To approve remote participation
VOTE 8 members in room at time of vote
Weighted Vote present 87 42%
Weight needed >43 71%
Names of towns opposing or abstaining none
Final percentage results of vote 87 42%
Final status of the vote Unanimous
Roll Call
Pam Nourse(Acton)(Yes)
Michael Ruderman(Arlington) (Yes)
Dave O'Connor(Bolton) (Yes)
Steve LeDoux(Concord)(Yes)
Ford Spalding(Dover) (Yes)
Judith Crocker(Lexington)(Yes)
Jeff Stulin,Vice-Chair(Needham) (Yes)
Alice DeLuca, Secretary(Stow) (Yes)
3 PUBLIC COMMENT
Dr Bouquillon announced that no public comments were received
4 GOOD OF THE ORGANIZATION,Pam Nourse
Committee Chair, Pam Nourse, invited comments from members for the good of the organization Mr
Ruderman shared that all members received an email which contested and confronted the policy on masks
and vaccines
Committee Chair stated that item will be discussed in depth under the Superintendent's Report
Ms Nourse thanked the faculty and staff for all their work during the summer to get ready for the new
school year.
Ms Nourse then introduced Glenn Koocher the Executive Director of the Massachusetts Association of
School Committees(MASC)who will serve as the consultant for the Superintendent search process
Ms Nourse shared that the new 2021 weighted voting chart was provided to members in the School
Committee packet and reflects the weighted vote for each town based on the rolling average of the number
of students
Ms DeLuca shared that she appreciates having this important information at this time of year
5. SUPERINTENDENT'S REPORT
a Proposed District Staffing Revisions
Dr Bouquillon provided members a copy of the proposed functional district organizational chart in their
School Committee packet He reviewed the chart and described how the chart begins with the School
Committee and is designed around specific skills and tasks that are inter-related He noted that the work
on this functional district organizational chart began while Mr Mahoney was still in the district as we
compared Minuteman to other vocational school districts and found that we were in line with some items,
and not in line with other items, and that this proposed functional district organizational chart brings us
more in alignment to other vocational school districts He shared that it is a cost-neutral reorganization
He noted that members of the Executive Team have worked with Jeff Lawrence of Organizational Agility
Advisors to understand each other better,understand our strengths, and how we can work together more
closely,and this proposed functional district organizational chart is a reflection of that work He pointed
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out that the Business Manager has a dotted line to the School Committee, as well as other dotted lines
which align with the way we operate
He noted that Rich Ikonen is now the Assistant Superintendent of Facilities and Operations His
background includes being licensed as a Business Manager and Superintendent, and he has had
experience in both of those areas at Montachusett Tech and another district
Dr Bouquillon reported that Assistant Superintendent Dr Amy Perreault has taken over a lot of the
Human Resources components,such as onboarding,licensing,background checks,hiring and processes,
but does not include payroll
Ms Nourse asked if the dotted line that goes from the Business Manager to the School Committee also
goes to the Assistant Superintendents Dr Bouquillon confirmed that yes, it goes through the Assistant
Superintendent
Ms DeLuca thanked Dr Bouquillon for the organizational chart and shared that one of the responsibilities
of the School Committee is to vote for the approval of the appointment of the Assistant Superintendent
positions, as previously done in every case, and we should continue to vote to approve that position as
stated in the law, and to meet and perform their responsibility to oversee that process
Dr Bouquillon agreed, and in that spirit, asked for a motion to approve the functional organizational
chart
Ms DeLuca shared that it is important for them to review the contract and salary of the position of the
Assistant Superintendent, as done in the past While she is not disagreeing with Dr Bouquillon, she
believes the language states something to the affect `shall not be unreasonably denied',but it is a public
meeting discussion about the type of level of these jobs, and the rules should be followed as we done in
the past
Dr Bouquillon shared that at the next School Committee meeting, he will provide a job description and
the contract for review by the School Committee
Dr Bouquillon noted that a vote approving the functional district organizational chart is not necessary
b. Onenmg of School—Fall 2021
Dr Bouquillon shared that it was wonderful to have a full school again He noted that adjustments will be
made to the lunch schedule, and that all students were masked in accordance with the State mandate and
students adjusted to it easily He also noted that adjustments will be made to some of the bus runs due to
some students being on the bus for too long a period of time
Dr Bouquillon shared that there is still some additional hiring that needs to be completed Dr Perreault is
managing that process, and that some of this is due to some very late summer resignations He reported
that there are approximately 16-17 new staff members, including technical assistants hired for each
pathway, as well as full-time building substitutes He noted that the open position in the logistics
engineering space has been very difficult to fill with someone coming out of industry or from another
school
Dr Bouquillon reported that he will be sending a fact sheet to Committee members regarding the vaccine,
and that he has received some emails from parents He has spoken with the staff, teachers, and union
leadership regarding mandating the vaccine for staff because if we were a fully vaccinated school,we would
not have to mask He shared that Superintendents were informed today from the Commissioner of
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Education that there was a metnc of 80%, which is not written in stone or decided yet, and that when he
looks at the data from our school and our nine-member towns, including Belmont and Watertown, we are
approximately 86% student vaccinated right now He commented that he does not know the level of
vaccinations from the staff point of view, but discussions included a vaccination mandate for staff For
those staff that did not want to get vaccinated,they would get tested weekly
He reported that he applied and was approved by the State for their"test and stay program" in which the
State provides the testing materials and staffing In that program,if a student is a close contact,they would
be tested at school,allowed to stay at school,and would not need to go home He chose not to get involved
in the pooled testing because having students from over 30 towns, pooled testing did not make sense for
the district
He is not asking for a vote at this time on the vaccine mandate and noted that Arlington Public Schools is
requinng vaccines for all teachers and school staff or they will be required to submit to weekly testing and
believes that Lexington is also discussing a vaccine mandate as well, but is not aware as to whether the
Lexington School Committee has voted on that as of this time He mentioned the additional schools of
Burlington, Salem, Cambridge, Boston, Chelmsford, and Medford which have also voted on a vaccine
mandate for teachers and staff The States of Oregon and Washington are requinng that teachers get
vaccinated or face termination
He commented that the vaccination is the key for us to get back to some sense of normalcy, and he will
continue discussions with teachers and staff, and continue to listen to parents who seem to be in favor 8-1
for the vaccination mandate. He will let the State and the Department of Public Health make the decision
on the student vaccination mandate, and that the Governor is promoting vaccinations for everyone. He
shared that we have been fortunate as most people are reasonable and appreciative of what we are trying to
do
Mr Stulin commented that while it is discouraging that we are still talking and arguing about masking and
that this pandemic is not over,he is grateful that we will be back in school with students and are in a much
better place than we were at this time last year
Ms Nourse agreed and appreciated the reminder that we are in a different place and she recognized the
thought and work that has gone into these difficult discussions and decisions
Ms Crocker mentioned that bussing issues have recently been in the news and asked if we have a sufficient
number of bus drivers Dr Bouquillon shared that Mr McCarthy who runs the NRT Bus services was
recently on the news stating that his company is short 300 bus drivers Dr Bouquillon noted that there were
some late busses today, and that there will be the need for some adjustments, but at this time as far as we
know, all of our busses are fully staffed, though he foresees the need to split runs because students are on
the bus for too long,but for the most part,we are in good shape
Mr Ruderman added that emails were received by a couple of folks who did not identify themselves either
as members of our community as Minuteman parents or any such further information He noted that the
communication was extensive, lengthy, and was filled with citations, website links, and legal references
He shared that it is not what he is prepared to respond to individually He asked the Superintendent if the
school administration plans to respond to it on our behalf or if this is something that the School committee
needs to address
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Dr Bouquillon sent the Minuteman Information Fact Sheet on vaccinations to members and a copy of that
will be the district's response He asked members to review it and send any feedback to him He does not
feel the need to escalate the response beyond the facts as we know them because we did do some
investigation on some of the resources that were being quoted in that correspondence He said we are dust
trying to put the facts out there and he will not get into individual opinions The facts are the facts,and we
are going with the science
Ms Nourse asked members to review the information and respond back to Dr Bouquillon with any
questions or comments She expects that these conversations will continue as new guidance continues to
come out on a regular basis
6 SUBCOMMITTEE REPORTS
a Strategic Planning Subcommittee Update—Ford Spalding
Mr Spalding shared that the subcommittee has been working on four draft documents, which includes a
copy of the profile of the Minuteman district included in the School Committee packet The documents
have been prepared by subcommittee members Alice DeLuca, Pam Nourse, and Ford Spalding, and
forwarded to Mr Koocher for review and comment,followed by Dan O'Brien, Communications Director,
for final edits and review
He asked that members review the documents and send any feedback or recommendations back to him as
soon as possible These documents will then be distributed to the members of the Minuteman
Supenntendent Screening Committee The Superintendent profile, which includes work from the School
Committee retreat, is also being drafted, as well as an mvitation to apply and application He noted that in
an effort to stay on schedule,all documents need to be completed in the next two weeks,which may require
the need for an additional School Committee meeting and vote
He noted that any applicant will receive a lot of information on Minuteman, as well as information and
links to our website and promotional films,to assist them in making their decision if they want to apply
Mr Koocher then presented to Committee members a summary of the process which will be undertaken
starting with the distribution of the material being worked on to a broad senes of contacts, including
universities, districts, other professionals in the business who are involved in training superintendents,
recruiting superintendents, working with supenntendents, MAVA and MARS, as well as the
Supenntendents' Association They will use the materials to attract the largest qualified pool of candidates
to present to the Search Committee
He shared that once the Screening Committee is approved, he will work with the members to give them an
orientation, explain the process of screening candidates, and advise them to follow the proper procedures
relative to the Open Meeting Law and Public Records law, screen those candidates to develop a series of
thoughtful questions to pose to the candidates, and invite the candidates to in-person or Zoom interviews
There will also be some preliminary interviews of the candidates and he will work with the Screening
Committee on items such as appropnate reference-checking and due diligence of the candidates From
that point, Mr Koocher will assist the Screening Committee members in preparing a recommendation to
the School Committee for candidates to interview publicly
Mr Koocher has shared some practices which he believes are helpful and encouraged the faculty and
members of the School Committee not to hesitate to be recruiting candidates, speaking to their peers,
respond to questions they might be asked, and to promote Minuteman He commented that Minuteman is
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a special place,not only because of the new building,but there is a top-class faculty,great leadership,great
location and area to live, so he expects a good pool of candidates to interview
Mr Spalding asked Mr Koocher for the timing of the schedule Mr Koocher responded that the goal is to
get the advertising out within the next couple of weeks, close applications sometime in mid-October, and
complete the search process in time for an appointment before the winter holidays,which allows for a six-
month period to orient and collaborate with the new superintendent
Mr Spalding clarified that it is a Screening Committee and the School Committee is the appointing
committee and that this is a confidential process and not a public process because there are some individuals
that may be applying or interested in the job who have not informed their employer that they are looking
and stressed that candidates should only communicate with the Screening Committee and should not
announce their intentions to anyone but the Screening Committee After the Screening Committee passes
on the finalist names to the School Committee,that is the time when it becomes public
Mr Stulm addressed Mr Koocher and shared that he hopes he appreciates how very different the school,
the administration and the School Committee is from the last time a search was undertaken, Mr Koocher
shared that has been made very clear and he has witnessed that it is a very different place,but noted that in
his expenence,Minuteman never had a bad reputation,it always had a great reputation,never as great as it
is now,but it is in a strong position and it will result in a different process
Mr. Spalding requested to reverse the two votes and begin with the formation of the Screening Committee.
He shared that the group has worked very hard to define the type of people who should be on the Screening
Committee in an effort to get as many constituents as possible and ensure that every community in our
district is represented The group includes four School Committee members,all of whom have sat as Chair
of the School Committee over the last decade plus,and 3-4 were involved in Supenntendent searches either
here or in other locations, four Minuteman teachers/administration, representing academics, CTE, special
education, administration, and one of whom has served as past officer of the Minuteman Teachers
Association,two current parents representing Lexington and Acton,two representing district town officials,
and one representative of work force development
Ms Spalding recommended the following individuals
Name Position
Gregg Bunn Executive Director- Metro South/West Workforce Board
Jimmy Cataldo Minuteman Parent (Lexington)
Adam Chapdelaine Arlington Town Manager
Alice DeLuca School Committee (NRSD towns—Stow, Lancaster,
Bolton)
Nikki Devereaux Minuteman Math Teacher (Academic)
Christine Higgins Minuteman Parent (Acton)
Amy Hutchings Minuteman Special Education Department
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Pam Nourse School Committee (Acton)
Carmin Reese Concord Moderator
Ford Spalding Committee Chair (Dover)
Al St George Minuteman Electrical Teacher - CTE
Jeff Stulin School Committee (Needham)
Brian Tildsley Minuteman Assistant Principal/Coach
Ms DeLuca clarified that she would be representing the Nashoba District towns including Bolton,
Lancaster, and Stow
Mr Spalding has spoken to everyone on the Committee and feels it is a very strong Committee and all are
committed to Minuteman He is anxious to get to work and he expressed that he expects 100%participation
at all meetings. The first meeting will be a tour of the building and campus, followed by an in-person
meeting
VOTE to approve the proposed members of the Superintendent Screening
Committee
ACTION 2021 #172
Moved(Spalding)and seconded(Stulm),
To approve the proposed members of the Superintendent Screening Committee
VOTE 8 members in room at time of vote
Weighted Vote present 87 42%
Weight needed >43 71%
Names of towns opposing or abstaining.
Final percentage results of vote 87 42%
Final status of the vote Unanimous
Roll Call
Pam Nourse, Chair(Acton) (Yes)
Michael Ruderman(Arlington) (Yes)
Dave O'Connor(Bolton)(Yes)
Steve LeDoux(Concord) (Yes)
Ford Spalding(Dover)Yes)
Judith Crocker(Lexington)(Yes)
Jeff Stulin(Needham)(Yes)
Alice DeLuca(Stow)(Yes)
Ms Nourse thanked Mr Spalding who reached out personally to all members of the Committee She noted
that the subcommittee had a wonderful tour with Mr Chiariello and she hopes that the entire school
committee will participate in such a tour in the near future
VOTE to approve Ford Spalding as Chair of the Superintendent Screening
Committee
ACTION 2021 #173
Moved(Stulm)and seconded(O'Connor),
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To approve Ford Spalding as Chair of the Superintendent Screening Committee
VOTE 8 members in room at time of vote
Weighted Vote present 87 42%
Weight needed >43 71%
Names of towns opposing or abstaining
Final percentage results of vote 87 42%
Final status of the vote Unanimous
Roll Call.
Pam Nourse, Chair(Acton)(Yes)
Michael Ruderman(Arlington) (Yes)
Dave O'Connor(Bolton)(Yes)
Steve LeDoux(Concord)(Yes)
Ford Spalding(Dover)Yes)
Judith Crocker(Lexington)(Yes)
Jeff Stuhn(Needham)(Yes)
Alice DeLuca(Stow) (Yes)
Ms Nourse thanked Mr Spalding for all the work he has done to bnng us to this point in the process
6 SECRETARY'S REPORT,Alice DeLuca
a Approval of Draft Minutes of July 6,2021
Committee Chair noted that the approval of the draft minutes of July 6, 2021 will be tabled to the next
scheduled School Committee meeting.
10 ADJOURNMENT
ACTION 2021 #174
Moved(DeLuca) and seconded(O'Connor),
To adjourn the meeting at 7 25 p m
VOTE 8 members in room at time of vote
Weighted Vote present 87 42%
Weight needed >43 71%
Names of towns opposing or abstaining
Final percentage results of vote 87 42%
Final status of the vote Unanimous
Roll Call
Pam Nourse, Chair(Acton)(Yes)
Michael Ruderman(Arlington) (Yes)
Dave O'Connor(Bolton(Yes)
Steve LeDoux(Concord)(Yes)
Ford Spalding(Dover)Yes)
Judith Crocker(Lexington)(Yes)
Jeff Stuhn(Needham)(Yes)
Alice DeLuca(Stow)(Yes)
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Ms Nourse reminded Committee members that the next meeting is scheduled for Tuesday, September
14th and reminded member to review the school profile and send any comments for Mr Spalding, and to
review the vaccine fact sheet and send any comments to Dr Bouquillon
Respectfully submitted,
Julia Pisegna Alice DeLuca
District Assistant Secretary
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