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Home My WebLink AboutFINAL SC Minutes February 5 2019.pdf FINAL February 5,2019 MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT BUDDGET HEARING AND REGULAR SCHOOL COMMITTEE MEETING FEBRUARY 5, 2019 6:30 PM PAUL REVERE ROOM, MINUTEMAN HIGH SCHOOL Present: Dave Horton,Chair(Lexington) Alice DeLuca(Stow) Carrie Flood, (Concord) Jim Gammill,Vice-Chair(Belmont) Ford Spalding(Dover) Pam Nourse, Secretary (Acton) Jeff Stulin, (Needham) David O'Connor(Bolton) Absent: Sue Sheffler(Arlington),Jennifer Leone(Lancaster) and Dr. Bouquillon Weighted Vote: Weighted Vote present at start of meeting: 65.59% Others Present: Kevin Mahoney, Jack Dillon,Michelle Shepard and Julia Pisegna Ms. Flood noted that there was less than 2/3 of the voting members in attendance who will hear Mr. Mahoney's presentation. BUDGET HEARING ON PROPOSED FY20 BUDGET 1. CALL TO ORDER: OPEN SESSION a. Presentation on Proposed FY 20 Budget,Kevin Mahoney The Chair called the Budget Hearing on the proposed FY 20 Budget to order at 6:30 PM. The Assistant Superintendent reviewed the guiding values to create success,the school wide goals 2018-19, and the FY 20 budget considerations. He described the overall budget focus which is all about the new Minuteman High School, and noted that the budget includes transition costs to move into the building,as well as sustain the current building until demolition. Mr.Mahoney outlined the details of the capital/debt service,gave a budget history over the last 4 years, showed graphs related to enrollment(overall and 10-year freshman enrollment),and described the admissions numbers. He reviewed the revenue plan, outlined the FY 20 budget assessments,described impacts from the new building on programs, supplies,utility costs and staffing changes,reviewed the major items in the budget, summarized the revenue plan,expenditures by function code, and the capital/debt service. Ms. Flood, Chair of the Finance Committee,noted that they have reviewed the budget at length and are very happy with it. 1 Mr.Mahoney extended his appreciation to the Finance Committee and the Executive Team in the preparation of this budget, as well as Assistant Business Manager Michelle Shepard. The presentation materials can be found as Attachment A. b. Public Comment on Proposed FY 20 Budget There was no Public Comment on the proposed FY 20 Budget. 2. ADJOURNMENT There being no further business, the following vote was then taken: ACTION 2019#7 Moved(Stulin) and seconded(DeLuca) To adjourn the Public Hearing on the Proposed FY 20 budget at 7:02 PM VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: none Final percentage results of vote: 65.59% Final status of the vote: Unanimous REGULAR MEETING 1. CALL TO ORDER: OPEN SESSION The Chair called the regular meeting to order immediately following the adjournment of the Budget Hearing at 7:05 PM. 2. PUBLIC COMMENT There was no Public Comment. 3. CHAIR'S REPORT,Dave Horton a. Comments for the Good of the Organization The Chair shared that he met with the Lexington 8th grade middle school students and held a mock town meeting. Mr. Horton coached the students on the town meeting process, and that it was a great experience and a wonderful way to promote Minuteman. Mr. Gammill shared that former Minuteman School Committee member, Joe Scally of Belmont,recently passed away. School Committee members described him as always very supportive and interested in Minuteman. 4. SCHOOL BUILDING REPORT,Ford Spalding Mr. Ford Spalding, Chair of the School Building Committee, introduced Mary Ann Williams of Skanska, Greg Joynt of KBA and Tripp McElroy of Gilbane. Mr. Spalding reported that we are on time and on budget. Mr.McElroy presented a PowerPoint presentation and update on the building progress and highlighted the following key milestones: • Coordination with Eversource to connect the permanent power service to the building; and • Coordination with scheduling of National Grid to proceed with installation of the natural gas lines now that the work stoppage is over. 2 Discussion ensued. Two films by Andrew Mudge of Black Kettle Productions from December and January were presented to Committee members which highlighted the progress of the work completed on the building. Mr. Spalding encouraged anyone interested in a tour to contact him. Committee members applauded Ms.William,Mr. Joynt and Mr. McElroy for a job well done. Mr. Dillon noted that there will be two days of orientation for both staff and students on September 3rd and September 4th. 5. SUPERINTENDENT'S REPORT,Ed Bouquillon FY19 Goal#1: Superintendent will support the Minuteman Academy Model. a) Continued Discussion on Chapter 74 Application Process for the Veterinary Assistant Program Mr. Horton introduced Michelle Roche,Director of Career and Technical Education, and Nancy Houle, Director of Minuteman Technology Institute. Ms. Roche welcomed Dr. Bill Snell from Blue Pearl Veterinary Program. They detailed the Minuteman Animal Science Program,the vision and indicators for program development, post-secondary program,program completers,program advisory committee, and the development of agency-based partnerships. Ms. Roche shared that Chapter 74 Part A Requirements for Program Approval was submitted to the Department of Elementary and Secondary Education and approval was received on February 1St Ms. Roche thanked Committee members for their support and looks forward to the next steps and continued updates as the program development progresses. Discussion ensued. Ms. DeLuca and Ms.Nourse shared that they attended the Montachusetts Regional Vocational Technical School informational meeting on their veterinary program and found it extremely interesting and very impressive. FY19 Goal#2: Superintendent will engage legislators, state workforce education advocates,local, municipal and business leaders in improving regulations to enhance the financial health of the district and expand student access, increase enrollment, and support a diverse student body. No update. FY19 Goal#3: Superintendent will communicate all appropriate information to Watertown school and city officials regarding membership in the Minuteman District and will secure a Memorandum of Understanding No update. FY Goal#4: Superintendent will support and guide the expansion of a robust marketing, recruitment and visibility campaign to increase member town applications. a) Bid Results—School Rebranding and Website Development Mr.Mahoney shared that the rebranding,logo and website redevelopment issues were addressed and that Requests for Proposals (RFP)were sent to four potential vendors for this service. Out of these four vendors,one response was received from Vallee Design. 3 Mr. Clement and Ms. Miller reviewed the proposal received to ensure it met all the technical requirements requested. The total cost came in at$24,000. Mr.Mahoney stated that he will move ahead to identify funding for this proposal and execute the contract. Discussion ensued relative to marketing and rebranding, and Mr. Spalding recommended that this item be put on hold for a month. Ms.Nourse provided an update on the work of the Enrollment Task Force and noted that they continue to focus their discussion on the best way to proceed forward and the group agreed that the best use of resources would be for a staff member to take on these initiatives which will add to our internal capabilities. The group also agreed that attention needed to be made to the development of the website. Discussion ensued. Ms.Nourse stated that the Enrollment Task Force is scheduled to meet on February 12th and will provide an update at the next scheduled School Committee meeting. FY19 Goal#5: Superintendent will develop an Inter-Municipal Agreement with the Town of Lexington to fully build out the Athletic Facility,will implement a Phase 00 Campus Development Plan, and will keep the MBVA project on time and on budget. No update. 7. PRINCIPAL'S REPORT,Jack Dillon a. Approval of Out-of-State Field Trips for the Minuteman Ski Club Mr. Dillon explained the details of these trips for the Ski Club, and noted that these trips are subject to student participation and weather conditions. The following vote was then taken: ACTION 2019#8 Moved(DeLuca) and seconded(Spalding) To approve the following out-of-state field trips for the Minuteman Ski Club: Crotched Mountain in Bennington,New Hampshire on February 9th; Sunapee Mountain or Sunday River Ski Area in Newbury,New Hampshire on March 17th; and Loon Mountain in Lincoln,New Hampshire on April 6th, as presented, VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: none Final percentage results of vote: 65.59% Final status of the vote: Unanimous 8. ASSISTANT SUPERINTENDENT'S REPORT,Kevin Mahoney a. Approval of FY 19 Budget and Preliminary Assessments Mr.Mahoney noted that due to the lack of quorum,the vote on the budget will be tabled to the next School Committee meeting. b. Approval of 2019-20 Post Grad Tuition Mr.Mahoney recommended approval of the 2019-20 post grad tuition, and the following vote was taken: ACTION 2019#9 Moved(DeLuca) and seconded(Stulin) 4 To establish the Post Grad tuition rate as $7,600 per program, effective July 1, 2019 VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: none Final percentage results of vote: 65.59% Final status of the vote: Unanimous c. Approval for Request for the Disposal of Surplus Property Mr. Mahoney recommended approval of the request for the disposal of surplus property. ACTION 2019#10 Moved(DeLuca) and seconded(Spalding) To authorize the disposal of surplus property, as presented, VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: none Final percentage results of vote: 65.59% Final status of the vote: Unanimous 9. SUBCOMMITTEE REPORTS a. Review Policy Manual,Alice DeLuca i. Action Plan Ms. DeLuca reported that the Policy Manual needs to be reviewed and updated, as well as new policies developed for the new building. Ms. DeLuca welcomed administrators and Committee members to join this task force. The group will review the materials and develop a draft document for full School Committee review. Mr. Horton will discuss this item further with Ms. DeLuca. 10. SECRETARY'S REPORT,Pam Nourse a. Approval of Draft Minutes of December 18th and January 15t1i. Ms.Nourse explained that no amendments had been received on these two sets of draft minutes, and the following vote was taken: ACTION 2019#11 Moved(Nourse) and seconded(Stulin) To approve the draft minutes of December 18th and January 15th, as presented VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: None Final percentage results of vote: 65.59.% Final status of the vote: Passed 11. POSSIBLE EXECUTIVE SESSION Ms. Flood expressed a concern over a violation of the Open Meeting Law and Executive Session. Discussion ensued. 5 There was no Executive Session. 12. ADJOURNMENT There being no further business,the School Committee took the following vote: ACTION 2019#12 Moved(Spalding)and seconded(O'Connor) To adjourn the meeting at 9:34 PM VOTE: 8 members in room at time of vote Weighted Vote present: 65.59% Weight needed: >32.79% Names of towns opposing or abstaining: none Final percentage results of vote: 65.59% Final status of the vote: Unanimous Respectfully submitted, Julia Pisegna Pam Nourse District Assistant Secretary Attachments to the Minutes of A. Presentation: FY 20 Budget Proposal 6