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Home My WebLink AboutFINAL SC Minutes 2019-03-12.pdf FINALT March 12, 2019 MINUTES MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT BUDDGET HEARING AND REGULAR SCHOOL COMMITTEE MEETING MARCH 12,2019 6:30 PM PAUL REVERE ROOM,MINUTEMAN HIGH SCHOOL Present: Dave Horton, Chair(Lexington) Alice DeLuca(Stow) Carrie Flood, (Concord) Jim Gammill,Vice-Chair(Belmont) Ford Spalding(Dover) Pam Nourse, Secretary (Acton) Jeff Stulin, (Needham) David O'Connor(Bolton) Jennifer Leone(Lancaster) Sue Sheffler(Arlington), Absent: None. Weighted Vote: Weighted Vote present at start of meeting= 100% Others Present: Kevin Mahoney,Jack Dillon,Michelle Shepard and Julia Pisegna 1. CALL TO ORDER: OPEN SESSION The Chair called the regular meeting to order at 7:05 p.m. 2. PUBLIC COMMENT There was no Public Comment. 3. CHAIR'S REPORT,Dave Horton a. Comments for the Good of the Organization Ms.DeLuca reported that the HQCCP(High Quality College and Career Preparation)meeting was postponed until March 21St,and their financial meeting is scheduled for March 28th. Ms. Sheffler commented on the District website noting that the improvements look great. 4. SUPERINTENDENT'S REPORT,Ed Bouquillon Dr.Bouquillon presented a draft Organizational Chart and highlighted the restructuring of the administration team, new positions added,job descriptions, and the timeline for posting, application review and interviews for these positions. Discussion ensued. FY19 Goal#1: Superintendent will support the Minuteman Academy Model. a) General Programmatic Update: Dr. Bouquillon updated the Committee that the General Advisory Board met and toured the building and reminded Committee members that Part A of the Veterinary Technician application was approved,and work continues on Part B which is due in the middle of April. 1 Dr. Bouquillon shared that Monday, March 18th is Career Technical Education Advocacy Day at the Statehouse. The event is sponsored by the Alliance for Vocational and Technical Education and MAYA. Dr. Bouquillon also noted the draft legislation on the Act to Increase Student Access to Career Technical Education Schools and Programs, a copy of which was included in the packet, as well as copies of correspondence from Dr. Bouquillon dated February 13,2019 to area Senators and Representatives. Discussion ensued. FY19 Goal#2: Superintendent will engage legislators,state workforce education advocates,local,municipal and business leaders in improving regulations to enhance the financial health of the district and expand student access,increase enrollment,and support a diverse student body. Non-tuition Policy for the Fiscal Years 2020-2024—Jim Gammill Mr. Gammill read a statement he prepared to the Committee regarding the non-tuition policy where he links the proposed non-resident tuition policy to the eventual success of any effort to convince the Type A towns, especially Belmont and Watertown,to become members. Lengthy discussion ensued as members shared their thoughts and questions relative to the advantages/disadvantages of the policy, Watertown and Belmont, and the best approach, politically and strategically,to bring before the Commissioner. Dr. Bouquillon shared his thoughts that there are three parts to this, and noted that he does not support Part A, and Part C would be irrelevant unless Part B is approved by the Commissioner,and noted that having the full weight of the School Committee behind this does carry some merit. His recommendation to the School Committee would be Part B, and then the appropriate action would be to send this request on behalf of the School Committee to Commission Riley seeking his approval. Mr. Gammill suggested seeking an approval from the Committee for sending a letter to the Commissioner. Discussion ensued over concerns of the politics of this item, and the need to pursue a meeting with the Commissioner. ACTION 2019#13 Moved(Flood) and seconded(Stulin) To amend the motion to read as follows: to authorize the Officers and Superintendent to draft a letter on behalf of the full School Committee to the Department of Elementary and Secondary Education Commission Jeffrey C. Riley requesting a meeting to review and comment on a non- resident tuition policy: VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: >50.00% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous FY19 Goal#3: Superintendent will communicate all appropriate information to Watertown school and city officials regarding membership in the Minuteman District and will secure a Memorandum of Understanding No update. FY Goal #4: Superintendent will support and guide the expansion of a robust marketing, recruitment and visibility campaign to increase member town applications. 2 Dr. Bouquillon shared that to date, 191 acceptance letters have been issued to member town applicants. Enrollment Task Force Update: Ms.Nourse updated the Committee on the work of the Enrollment Task Force. The team reviewed previous discussions of the task force and drafted a job description which encompassed specific items needed for the position of Communications Director and noted that the next meeting is scheduled for March 27th. Discussion ensued regarding the position of Communications Director,details of the job,and the importance of finding the right person for this job. Ms.Nourse discussed the updated Memorandum of Understanding on Access to Student Information. Further edits will be incorporated and will be brought before the full Committee for vote at the next scheduled School Committee meeting. Dr. Bouquillon suggested the next step after the Memorandum of Understanding is updated and voted on would be for a letter to be sent from the School Committee Chair and the Superintendent to our partner School Committees, copied to all Superintendents,asking them to react and become a part of it. Discussion ensued relative to communication and the importance of relationships with the towns and schools. ACTION 2019#14 Moved(DeLuca)and seconded(Leoni) To authorize the Memorandum of Understanding on Access to Student Information and Cover Letter,pending technical revisions, VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous FY19 Goal#5: Superintendent will develop an Inter-Municipal Agreement with the Town of Lexington to fully build out the Athletic Facility, will implement a Phase 00 Campus Development Plan, and will keep the MBVA project on time and on budget. a) Update on Request for Information(RFI)Process b) Update on Request for Proposal(RFP)Process Dr. Bouquillon reported that the Request for Information(RFI)and the Request for Proposals(RFP)process is underway. UMass Donahue is managing the Request for Information relative to potential partners with two proposals being submitted and eight entities attending a follow up meeting. Dr. Bouquillon reported the district has paused negotiations with Lexington and are pursuing proposals from developers for the full build. Mr. Mahoney shared that the due date for the Request for Proposals is April 22'. UMass will then evaluate the proposals, and an update will be provided at the May School Committee meeting. Discussion ensued. 5. PRINCIPAL'S REPORT,Jack Dillon No update. 3 6. ASSISTANT SUPERINTENDENT'S REPORT, Kevin Mahoney a. Review of FY19 Financial Statements • Revolving Funds thru 12/13/18 • General Funds thru 1/31/19 Mr. Mahoney presented the Statement of Revolving Funds, cash balance statement and the general funds expenditure report through January 31st, and noted that the Finance Committee went through these reports in detail,and highlighted the food service account projected deficit of$4,705,which he noted is due to personnel coverage and a vacancy attempted to be filled that drove the deficit,but noted that all other accounts projected in a positive fund balance. The Cash Summary Reconciliation report details the accounts and account balances for informational purposes. Mr. Mahoney also provided members summary and detailed projection sheets through January 31st. At this point in time, and from a cash flow point of view based upon expectations noted, there is a prediction of a $341,000 surplus or 1.6%term back on this year's budget. Mr. Mahoney noted that this item does not require a vote. b. Approval for Request for the Disposal of Surplus Property Mr. Mahoney recommended approval of the request for the disposal of surplus property. ACTION 2019#15 Moved(Spalding) and seconded(Flood) To authorize the disposal of surplus property,as presented, VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: none Final percentage results of vote: 100% Final status of the vote: Unanimous 9. SUBCOMMITTEE REPORTS a. School Building Committee—Ford Spalding Mr. Spalding reported that the project remains on time and on budget,and noted that a project manager from National Grid is now working with the team. Move Management Timeline Mr. Mahoney shared a copy of the minutes from the previous move management meeting to provide members an insight as to the process underway,schedule,staff involved in the process,and the various topics discussed during these weekly meetings. Mr. Mahoney went through some of the calendar dates and noted that this is a very well organized and structured activity surrounding all aspects of the move. Dr. Bouquillon also shared some milestone dates: May 8th—Alumni Day October 4th—Ribbon Cutting 10. SECRETARY'S REPORT,Pam Nourse a. Approval of Draft Minutes of February 5th and February 14th. Ms.Nourse explained minor amendments had been received on the set of draft minutes for February 5th, and the following vote was taken: 4 ACTION 2019# 16 Moved(Nourse) and seconded(Stulin) To approve the draft minutes of February 5th, as amended VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: Arlington and Lancaster Final percentage results of vote: 65.59% Final status of the vote: Passed ACTION 2019#17 Moved(Nourse) and seconded(Stulin) To approve the draft minutes of February 14th, as presented VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: Belmont and Lancaster Final percentage results of vote: 80.18% Final status of the vote: Passed 11. POSSIBLE EXECUTIVE SESSION There was no Executive Session. 12. ADJOURNMENT There being no further business,the School Committee took the following vote: ACTION 2019#18 Moved(O'Connor)and seconded(Leoni) To adjourn the meeting at 8:34 PM VOTE: 10 members in room at time of vote Weighted Vote present: 100% Weight needed: > 50.00% Names of towns opposing or abstaining: Final percentage results of vote: 100% Final status of the vote: Unanimous Respectfully submitted, Julia Pisegna Pam Nourse District Assistant Secretary 5