HomeMy WebLinkAbout2022-09-06 SB Packet - Released SELECT BOARD MEETING
Tuesday, September 6, 2022
Conducted by Remote Participation*
5:00 P M
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the begiiixiiiig of each meeting. Each speaker is
limited to 2 minutes for comment. Members of the Board will neither comment nor respond, other than to
ask questions of clarification. Speakers are encouraged to notify the Select Board's Office at 781-698-
4580 if they wish to speak during public comment to assist the Chair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
TOWN MANAGER REPORT
1. Town Manager Report
CONSENT AGENDA
1. Select Board Committee Appointments &Resignation
2. Accept and Sign Easement- 53 & 55 Watertown Street Parking and Nature Trail
3. Approve Select Board Meeting Minutes
4. Approve Lowering the Battle Green Flag on September 11, 2022
5. DissolveAd Hoc Grain MillAlley Steering Committee
6. Approve and Sign Proclamations
• Sustainable Food Systems Day 2022
• Childhood Cancer Awareness Month
• Suicide Prevention Month
7. Approve Recommended Parking Regulations - One-Hour Parking Spaces in Front
of 93-97 Massachusetts Avenue
8. Approve Theater License Renewals
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Water and Sewer Abatelnent Appeal- 12 Curve Street S:lOpm
2. Presentation-Lexington Housing Assistance Board's (LexHAB)Recommendation 5:20pm
to Transfer to an Independent, Not-For-Profit SOlc3 Organization
3. Presentation -2021 Communications Survey Results 5:40pm
4. Update on American Rescue Plan Act(ARPA) S:SSpm
5. Update on Select Board Goals & Implementation 6:25pm
6. Review Draft Select Board Report Submission for FY2022 Annual Town Report 6:45pm
EXECUTIVE SESSION
1. Exemption 3:Discuss Strategy with Respect to Collective Bargaining-Lexington 6:SSpm
Police Patrohnan's Association(LPPA);Public Safery Dispatchers Union;
Firefighters Union; Lexington Crossing Guards Union; Lexington Municipal
Employees Association(LMEA); Lexmgton Municipal Management Association
(LMMA)
ADJOURN
1. Anticipated Adjournment 7:25pm
The Select Board meeting packet is typically available at least one business day in advance of the
meeting:https://lexington.novusagenda.com/agendapubfic/
Meynbers of the public can view the meeting webinur fNoin their computer or tablet by
clicking on the following link at the time of the meeting:
https://us06web.zoom.us/j/86708380863?pwd=NlJCdGdBeTU3VWEwakYrMEpXS Tc4QT09
iPhone on�tap:
+13126266799„86708380863# ar+16469313860„86708380863#
Telephone:+1 312 626 6799 or+1 646 931 3860 or+1 929 436 2866 or+1 301 715 8592 or+1 564
217 2000 or+1 669 444 9171 or+1 669 900 6833 or+1 253 215 8782 or+1 346 248 7799 or+1
386 347 5053
Webinar ID: 867 0838 0863
Passcode: 135183
*An Act Relative to Extending Certain State of Emergency
Accomodations:https://w�vw.mass.gov/the-open-meeting-law
The next regularly scheduled work session of the Select Board will be held on Monday, September
12, 2022 at 6:30pm via remote participation.
The next regularly scheduled meeting of the Select Board will be held on Monday, September 19,
2022 at 6:30pm via remote participation.
Hearzng Ass�istance Devices Available on Request �� ����
All agenda time and the order of items are approximate ar�d
subject to cleange. Recorded by LezMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Concerns and Liaison Reports
ITENI
PRESENTER: NUMBER:
Select Board Members
LR.1
SUMMARY:
Under this item, Select Board Members can provide verbal updates, as well as comment on any additional
points and concerns. There are currently no written updates for the September 6, 2022 meeting.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Report
ITENI
PRESENTER: NUMBER:
Jim Malloy, Town Manager
TM.1
SUMMARY:
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
❑ `vt/c°�;�.'Vy�ee��s�rn'd �a�v�;r IW�E�rcru�
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7ames J. Malloy, Town Manager TeL• (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: August 19, 2022
RE: Weekly Update
The following is an update of activities for the week ending August 19, 2022:
Various Administrative Issues:
• Attached please find the final proposal that went before the HDC for the solar canopies needed to
provide electriciry for the Police Station.
Land Use Health and Development:
• Hosmer House Relocation— On August 30, the Historical Commission provided supportive
recommendations far the upcoming Zoning Board hearing on the relocation of the Hosmer House
to 39 &43 Blossomcrest Road. The Zoning Board and Planning Board are meeting together on
the same Zoom. The Planning Board is reviewing the request to create the new lot fronting on
Waltham Street. The Zoning Board's application focuses on granting zoning dimensional relief to
preserve the historic house.
7������rn� ➢'�������.p ��r���� �.���������a�� fc�aa�s�I����
• Comprehensive Plan/LexingtonNEXT Update—The Comprehensive Plan is in the final editing
stage after a summer of public review of the full draft. A final updated Plan will be considered by
the Planning Board on the evening of September 28th. The most up to date information is on the
webpage here: ��t s;l�vvvv�.���c�r� ��s�rn����,r�vl��E�l���t�..�`��� ���u�rr��ti��..l�d�arrn
• MBTA Communities—The state issued final guidelines in response to the 2021 law requiring
MBTA communities to zone to allow multi-family housulg. The final guidelines can be��.e��._1����,.
A memo from Carol Kowalski summarizing these guidelines for Lexington is attached.
Recreation&Communit,�� rg ams:
Parks &Playg�ounds
• As previously shared, the Community Parlcs have been experiencing an uptick and consistent
graffiti vandalism since the spring. The Center Recreation restrooms,pool, skatepark and trash
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
barrels as well as the Lincoln Park playground poured in place safety surfacing and play structures
have all had multiple graffiti incidents. Staffhave been very responsive to cleaning up the spray
paint. LPD is aware of each incident and is increasing security efforts. The damages and repairs
required for the Lincoln Park requue 750 square feet of the PIP (poured in place) safety surfacing
to be replaced and the cost will be approximately$25K. Staff are working with the playground
representatives to have the damages and repairs completed as soon as possible and will likely be
within 5-6 weelcs.
Com�nunity Center
• The Community Center will resume full hours of operation with both Thursdays and Fridays
remaining open until 9 PM.
Aquatics
• The Town Pool Comple�will close for the season on Monday, September St�'. The 2022 season
was very successful and reintroduced swim lessons and swim team after two seasons due to the
impacts of the pandemic.
Golf Course
• The Pine Meadows Golf Clubhouse drainage work is scheduled to begin on Tuesday, September
6th and anticipated to be complete within two—three weeks. The Clubhouse will remain open
throughout the proj ect with limited impact on access from the parking lot.
Public Works:
• Milling on Massachusetts Avenue will begin on Wednesday of next week to allow for some prep
work and to not interfere with Tuesday's State Primary election.
• Kerry Weaver, Compost Site Foreman,was recognized by MassRecycle for a Lifetime
Achievement award for his dedication and hard worlc at the Hartwell Avenue Compost Site. The
announcement is below.
• • . . • � � `
.
. •
.
MassRecycle is proud to honor the champions of waste world sustainability!
Please join us in a round of applause for this year's awardees and all nominees. Learn
about all of the nominees and their impressive work on our website.
Congratulations to this year's winners:
Business
Johnny's Luncheonette in Newton, for their organics diversion, composting, creative
efforts to incorporate sustainability education, and their community partnerships.
Individual
Jason Johnson, at WIN Waste Innovations, for his long-time commitment and creative
strategies to divert construction and demolition waste away from the waste stream.
Municipal
Superintendent Gregory M. St. Louis, at The City of Watertown Department of Public
Works, for identifying residents' barriers to composting and instituting a successful city-
wide organics program.
Institution
Dave Purington and Deerfield Academy Facilities for their robust waste diversion
programs that includes composting, collection of hard-to-recycle materials in dorms,
donation of unopened food and personal care products to a local food pantry, and
more.
Public Servant
Mayor Ruthanne Fuller, City of Newton for prioritizing testimony in support of
extended producer responsibility bills for paint, mattresses, packaging and paper
products, and the expanded bottle bill in the 2021-2022 legislative session, and for her
commitment to sustainable solid waste efforts in Newton.
Small Transfer Station
Ruth Kaminski, for her decades of work as a founder and volunteer at the Leicester
Recycling Center; a grassroots effort to bring recycling to Leicester and surrounding
towns.
The MassRecycle Lifetime Commitment Award is given to those who have
demonstrated unflagging dedication and lifelong persistence.
• Kathleen Casey, Hilltown Resource Management Cooperative
• Lynn Rubinstein, Northeast Recycling Council
• Terri Goldberg, Northeast Waste Management Officials' Association
• Bruce Gellerman, WBUR Boston
• Daniel Moon, Environmental Business Council of New England
• Kerry Weaver, Town of Lexington
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��4�'s"'°p�""¢p� TO WN OF LEXINGTON
rt�� ��� Land Use, Health and Development Department
� � �^
k6NfW.1qYM ...''....
'��`�CIN(i"['�'� ,,,',,..
Carol Kowalski AICP,ICMA CM 1625 Massachusetts Avenue
Assistant Town Manager for Development Lexington,MA 02420
cIka�walsk�(a�l�xrm�tc�mr�rn�.� (781)860-2219 cell• (781)698-4561 office
r , ,
MEMO TO: Planning Board, Town Manager
FROM: Carol Kowalski
DATE: August 16, 2022
Re: Final MBTA Communities Multi-family Housing Guidelines for Compliance
Cc: A. McCabe
This memorandum provides an update and summary on how the Final Guidelines for complying
with the MBTA Multi-Family Zoning apply to Lexington. On August 10, 2022, the Department
of Housing &Community Development released the final guidelines on compliance with the
new law. Section 3A speci�cally requires that each MBTA Community have a district of
reasonable size in which multi-family housing is allowed by-right at a minimum density of 15
units per acre. The law does not require the production of new multi-family housing units within
the district zoned for such development. Site Plan Review is allowed for multi-family uses
allowed by-right.
The general principles of Section 3A are that MBTA communities benefit from having transit
assets within their boundaries and, therefore, should:
• Contribute to the production of new housing stocic;
• Provide opportunity for multi-family housing development around MBTA facilities;
• Adopt multi-family housing districts that will lead to development of multi-fainily housing
projects of a scale, density and character that are consistent with a community's long-term
planning goals.
Based on the final guidelines, Lexington is considered an "adjacent" community, and our
minimum multi-fainily capacity must allow 1,231 units in Lexington's multi-family by-right
zoning district'. Also, a minimum of 50 acres must be zoned for multi-family by right to comply
with the new law, and at least half of that must be contiguous lots. Lexington would need a
Multi-family zoning district of approximately 82 acres (1,231 units x 15 units per acre),
assuming the minimum density.
The deadline for Lexington, as an adjacent community, to adopt the new zoning district and
submit a compliance application to the Department of Housing & Community Development is
December 31, 2024. A compliance Action Plan must be submitted by January 31, 2023.
l��t�s.:��ww�v..���as�.,. ��v�c6�r�;��.c;��a��.....��.��...���....r�����....c�rr�a�a�����es/s��w����c8
Inclusionary Zoning/Requiring affordable housing:
The final guidelines allow us to require affordable units in the Multi-family district but only if 1)
they are eligible for inclusion on DHCD's Subsidized Housing Inventory, and 2)not more than
10% of the homes are required to be affordable, and 3) the cap on income for eligible families or
individuals is not less than 80% of Area Median Income. An exception allows up to 20% of the
units to be affordable if the district pre-dates Section 3A, and does not make the project
1
infeasible, or if the district is subject to DHCD approval as a 40R Smart Growth District.
Higher standards than other uses are prohibited
No requirements that are greater than those applied uniformly on all zoning uses can be applied
to the Multi-family zoning district. The guidelines prohibit third-party certification requirements
(e.g. LEED), higher energy efficiency standards than other uses, and any requirement that multi-
family be combined with other uses on the same lot or project.
Mixed Use
Mixed-use may be allowed as of right as long as multi-family is allowed separately as of right.
Water and Wastewater infrastructure:
If municipal water and sewer ae provided,but capacity is limited, the final guidelines state: "For
purposes of the unit capacity analysis, it is assumed that housing developers will design projects
that work within existing water and wastewater constraints, and that developers, the
municipality, or the Commonwealth will provide funding for infrastructure upgrades as needed
for individual projects."
Wetlands and Title V(septic regulations)
Compliance with Title V and state wetlands protection law is still required in the Multi-family
district, even if a project results in less density than the 15 units per acre allowed in the zoning
district.
Suitable for families
No age restrictions,bedroom caps, size limits, or limits on number of occupants or minimum age
of occupants are allowed.
Locating a compliant district
Page 12 of the final guidelines discusses locating the district in a manner to achieve compliance.
For an Adjacent Community such as Lexington, the district can go anywhere that provides safe,
convenient access to mobility and"reasonable access to a transit station based on existing street
patterns,pedestrian connections, and bicycle lanes, or in an area that qualifies as an"eligible
location" as defined in Chapter 40A—for example, near an existing downtown or village center,
near a regional transit authority bus stop or line, or in a location with existing under-utilized
facilities that can be redeveloped into new multi-family housing." (pp 12-13).
The guidelines note that the district should not go in wetlands,habitat for rare or threatened
species, areas subject to flooding, or farmland/agricultural soils.
DHCD will present a webinar on the�nal guidelines on Thursday, September 8. Register in
advance for this webinar:
��t�� ���������1� L�p�p�..o����v��������r€.,$��&����1'� �I��1'�AX�;a��"� rrn�rnlk�➢�I��'x....�
The Planning Director and i are prepared to support the Planning Board in its work toward
compliance with Section 3A. Please let the Planning Director or me know if you have questions.
' There are two ways minitnuin required unit capacity is calculated,in our case first by multiplying our total housing
units by.10 resulting in 1,231 units. Second,we multiply 50 units per acre times the required density of 15 units per
acre=750.The larger of the two numbers is our minimum unit capacity,as long as that mimbei�is no more than
25%of our total year-round units(12,310 x.25=3,077.5)
2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Cominittee Appointments & Resignation
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.1
SUMMARY:
Annointments:
Town Celebrations Committee
• The Select Board is being asked to appoint Mary Hutton and Susan"Sue" Stering as full members of
the Town Celebrations Committee for three-year terms set to expire on June 30, 2025. Ms. Hutton and
Ms. Stering are both currently serving as a members of the Town Celebrations Subcomrnittee. State
Conflict of Interest Law Online Training is up-to-date for both members.
Town Celebrations Subcommittee
. The Select Board is being asked to appoint Dodd Harter and Kristen Pulkkiilen to the Town
Celebrations Subcoriunittee for one-year terms set to expire on June 30, 2023.
Resignation•
T�ision forLexington Committee
. The Select Board is being asked to accept the resignation of Vishwanathan"Vishy" I�-ishnainoorthy
from the Vision for Lexington Committee effective nnmediately.
On behalf of the Town of Lexington, the Select Board Members would l�e to extend their many thanks to Mr.
Krishnamoorthy for his time and service to the community.
SUGGESTED MOTION:
To appoint Mary Hutton and Susan"Sue" Stering as full members of the Town Celebrations Committee for
three-year terms set to expire on June 30, 2025.
To appoint Dodd Harter and Kristen Pulkkinen to the Town Celebrations Subcommittee for one-year terms set
to expire on June 30, 2023.
To accept the resignation of Vishwanathan"Vishy" Krishnamoorthy from the Vision for Lexington Committee
effective immediately.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
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L� .�J�I2 V��ve�6 t,➢erl:rn':ubnssl�,�aultsc;erot�uup�ibi:e��;l\��;p�➢ia,�tn¢�nu V7.➢��n��,n� ��4°}<iura 1`�ll�n�ien�nd.➢
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L� ➢t� n�;rru�r:tdamnt 0 G;6�ieu��..4:II<r�u,tiic�i�rrs�r�knt➢�y �ukt.��@1ll�i�rru�➢
APPLICATION FOR BOARD OR COMMITTEE MEMBERSHIP
Applicants are encouraged to nlso include a letter of interest or cur�ent resume along with their subfnission
of this application.
Town Celebrations
Board/Committee Name (one application per Committee):
yes
Would you ]ike your application kept on file for up to one year? Yes: No:
Mary R.S. Hutton
Full Name:
Nickname: Preferred Title:
67 valley road lexington 02421
Home Address: City: Zip:
28 years
Length of Residence in Lexington (note: ZBA requirement is a�ninimum of 8 years):
retired
Occupation:
Work Address: City: Zip:
Phone: Home: Cell:
Email: Primary: Secondary:
Special Training and/or Qualifications:
I have seven years experience with TCC and have participated in all of its activities, in some cases in a leadership
capacity.
What is your interest in this Committee?
I love Lexington and its history
My neighbor
How did you hear about the Committee?
X
Have you recently attended any meetings of the Committee? Yes: No:
X
Have you confirmed your availability to attend the Committee's meetings? Yes: No:
(For questions regarding the rneeting schedule,please contact the Board/Coinm�ittee via the Town website.)
X
Do you currently serve on another Board/Committee? Yes: No:
Email:select�oarci.�}lexinqtar�ma.gov or rr�ana�er.�lexin. tog nma.gov
If Yes,please list Board/Committee Name(s):
If Yes,please list date of most recent Conflict of Interest Law Training*:
Signature: Date: June 16, 2022
*If cuNrently serving on another Board/Committee,please attach a copy of your State Conflict of Interest
Law Online Training Certificate, which can be obtained fro�n the Town Clerk's Office.
Email:.sel�cthaarrJ.�NPxir7qtor7ma.qov or mariar�F;r.�a)lexinqtonma.qav
Stacey Prizio
From: Geetha Padaki
Sent: Friday,August 12, 2022 5:10 PM
To: Stacey Prizio
Cc: mary hutton
Subject: Fwd:Town Celebrations Committee Application
USE CAUTION:This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
unless you recognize the sender, you are expecting the communication and you know the content is safe.
Hi Stacey-
I reached out to Mary Hutton (copied on this e-mail)and she is interested in serving as a full committee member. Please
let me know if you need any additional information from me.
Thanks,
Geetha
i
APPLICATION F A C ITTEE E E I
Applicants are encauraged tr� also include a letter af interest or curr°ent resunre alon� with their,submissron
af this applicafian.
Tawn Celebratiorrs Committee
�oard/C�r ittee Name(ane applicatiart per Co ittee): _
�JJould you like your application kept on frle for up ta c►ne year? Yes: � No:
Susan R. Stering
Full Name:
T�licknarne: Sue Preferred Title: Mrs.
3 Blinn Raad Lexington ��4��
Horne Address: City: Zip:
37 7''ears
Len,gth ofR.esidence in Lexzngton(nate: ZBA requirernent is a rrzintmum of 8 years):
Retired...Homemaker
Occupation:
Work Address: City: Zip:
Phone: Horne: Cell:
Ernail: F'rimary: '�■.,,..._. Secondary:
Special Training and/or(�►ualific�tions:
Have been working on this committee Por over 7 years. Have led several subcarnmittees and have corrre up with
several ideas such as our Veter�ns Day Car F'arade. Have also taken photos that have appeared in Newspapers.
an the new plaque at Cary.
What is your interest in this Cor�rrnittee?
H�ve been commited to what the committee does for the c�mmunity.
Worked on it after being recruited by Lorain Marquis at a Vie#nam cere
Haw did yc►u hear a�out the Comrnittee?
Have you recently attended any meetings ofthe Camrnittee? Yes: � No:
X
Have yau conf�rmed your availability to attend the Cornmittee's meetings? Yes: Nc�:
(For questzans regarding the meeting schedule,please cantact the Baard/Cammittee via the Tawn website.)
X
Uo you currently serve an another BoardJCommittee? Yes; Ncr:
�vv��ai9.swfF;a,thacr�arci(r"JI��a�7trG+ar7itt<a:.S:{cav�sv rnrir��aa�rrnr�(�z)la xin�fc�rrrr�.ti�a:rgrr_v
If Yes, please list BoarcUCarnrnittee Name(s):
If Y es, please list date of most recent Canflict of Interest Law Training*: 1 'Z '�- �
Signature: .��,t�I-� � Date: 6/16/2022
*If currently serving an anat{�er Board/Car�nmittee,please attach a capy of your State Car�flict o,f Interest
Law Onlitze Tratnirrg C"ertaficate, wh�ch can be obtained fram the 7"awn Clerk's t�ffice.
�o�r�i0:s�ILcttsc�a�ct�aJ,9r,xiu��c torrrnm�,�r?v aq cn,�rosa�r_csr"a7&�scir7c�tc�r�rn;�.p�<�v.
Stacey Prizio
From: Geetha Padaki
Sent: Friday,August 12, 2022 5:13 PM
To: Stacey Prizio
Cc: Sue Stering
Subject: Resending:Town Celebrations Committee Application
USE CAUTION:This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
unless you recognize the sender, you are expecting the communication and you know the content is safe.
Dear Stacey-
Resending this as my previous e-mail was incomplete and was sent inadvertently by mistake.
I reached out to Sue Stering and she is interested in serving as a full committee member. Please let me know if you need
any additional information from me.
Thanks,
Geetha
On Fri,Aug 12, 2022 at 5:11 PM Geetha Padaki wrote:
I reached out to Sue Stering and she is interested in serving as a full committee member. Please let me know if you
need any additional information from me.
Thanks,
Geetha
1
4
APPLICATION FOR BOARD (JR COMMITTEE MEMBERSHIP
Applicants ure encauraged to also incCarde a letter of itaterest or cirrrent resarme along wrtla thei�•submission
of this upplicution.
Board/Gammittee Narne(ane application per Committee): �u,�� �,'�",b�1(S`Y�
Would yau like your application kept on file far up to one year? Yes: � Na:
Fulll Name: �Q�� � . T I�`�
Nickname: � !J (, Preferred Title: 'rr
� ,�'` ,
Horne Address: �`L.IJ�� (,�J�,�' ��("�City: ��,,�j Zip: J�)2�/�
. �`����r?
Length of Residence in Lexington(nate:ZBA reqc�irement is a minimum of 8 yeczrs): ��j �
Occupation: _�'�� ( �J�`7�.7G- �/��-�°t'�
Work Address: �'7 7� ��� .�I�e- City: � ��`r..!_......._xx__.Z1P: ��1�
Phone: Home: Cell:
Email: Primary: Secondary:
Special Training and/or Qualificatians: ��L'YYl ,lL', (,�,.�',,,� � ,,�' p�`j
�"� c.�� er � l .� r� � .�
' ��v�.r� �f .5.
r �,
What is your interest in this Committee? � � ! �, �p %�,�
�'�-�-1�,�.. {�� ` a.r, , ,.�- �hc ��.
�� 'Vr n >n i n oz�- lr� �
�tr�l �r �.. e '
How did yau hear about the Cornmittee? �/�,�. ��1`��.V"
Have you recently attended any meetings of the Committee? Yes: 7`� No:
Have you confirmed your availability to attend the Cornmittee's rneetings? Yes: �X.�No:
(Far questzons regarding the meeting schedule,please contact the Baard/Committee via the Taw� website.)
Da yau currently serve an anather Board/Committee? Yes: No: �
Email:selectboard!alexinatonm<a gov or manac��rra7lexinq4onma.qov
If Yes, please list BoardJCornmittee Name(s): ��
If Yes, please list date of most recent Conflict pf Interest Law Training*: ---�-"
Signature: ,��!�f-'�..�..J �,,�� Date: ry r,,;s�r�,�'
*If currently serving an another Board/Cammittee,please attach a copy of your State Canflict af Interest
Law Online Training Certificate, which can be abtained from the Town Clerk's Office.
Email:selectboard a7lexinytanma.qov or mana er,alexin tonma. ov
APPLICATION FOR BOARD OR COMIVIITTEE IYIEMBERSHIP
Applicants are encauraged to also include a letter of interest or current resurrce alnr�g with their suhmission
af this application,
Town Celebrations Committee
Board/Cammittee Name (one application per Cornmittee):
Would you lik�your application kept an file far up to one year? Yes: X Na:
Kristen Ann Pulkkinen
Full Name:
Kristen
Nickname: Preferred Title: Ms.
12 Hancack Street �exington
Home Address: 02420
City: Zip:
Length of Residence in Lexington(note: ZBA requrrement is a mrnimum of&years): 2 months
Chief Marketing Officer,Aliaswire
Occupation:
152 Middlesex Turnpike Burlington
Work Address: City: Z�p;
Phone: Home: ��A Cell:
Email: Primary: Secondary:
Special Training and/or Qualifications:
I have planned and produced many events designed to highlight the purpose of the gathering as well as ensure
safety for all participants. For example, while working in marketing for Lindt Chocolate, I praduced the"World's
What is your interest in this Cornrnittee?
I recently purchased a home in Lexington, having lived in Maine for the majority af my life. I'rn
new to the town and I'm ea er to become art of the communit . I've s ent m career in
marketing, which has allowed me to plan and orchestrate events and celebratians af many types,
for large groups�l'd Iike ta be af service to Lexington using these skills.
Online search
How did you hear abaut the Committee?
x lvt�"�vr �
Have you recently attended any meetings ofthe Committee? Yes, No; �(���� ���Y„�
Have you confirmed your availability to attend the Committee's rneetings? Yes; x No: �
(For questions regarding the meeting schedule,please contact the Board/Cammittee via the Town website.)
Do you currently serve on another Board/Committee? Yes: No: X
Email:selectboardCo�lexin�tonma ctov or manaaerCa'7lexinqtonma qov
i
If Yes, please list Baard/Camamittee Narrte(s).
If Yes, please list date of mast recent Conflict of Interest Law Training*:
r
Signature: Date: ��21�22
*If currently s rvin,�an another Board/Cammittee,please attach a copy of your State Conflict of Interest
� � i �TEr� � u � � � �
B26 8c B2C IVIaRKETIIVC � EXECUTIVE LEADERSHIP � GROWTH STRATECY
Results-driven executive marketing leader with 15+years of experience in building brands and driving revenue growth
thraugh multichannel marketing pragr�ams. Deep experience delivering a superior customer experience throughaut each
stage of the buyerjourney.Skilled in driving brand awareness and cansumer engagement through innouative campaigns and
compelling storytelling, Passion for building, leading,and mentoring high-performing teams.
LEADERSHIP & ACHIEVEMENTS
• Business Transforrnatian—Reppsitioned'leading campanies in the marketplace during periads of hyper-growth
• Revenue Imp�ct—Led B2B and B2C marketing programs delivering annual revenues in excess af$100M
• Team Leadership—15+years leading multidisciplinary teams af marketers, creat6ves, and data analysts
• Brand Identity&Strategy—Created brand standards and market positioning to graw share Qf voice in target markets
SKILLS & EXPERTISE
• Go-Ta-Market Strategy • Demand Generatian • Prablem Solving&Innovation
• Customer Lifecycle Marketing • Data Segmentation &Insights • P&L Ownership
• Praduct Marketing • Campaign P�rforrnance
• Team Building 8e Leadership
EXPERIENCE c� CONTR�BUTIONS
Chief Marketing Officer,Aliaswire Svftwere (Payment software provider) Jun 2021— Present
Lead marketing,strategy,and business intelligence teams.
• Designed go-to-market strategies to productize two platForr�s and relaunch in the hyper-competitive fintech marketplace.
• Built multichannel demand generation campaign,grawing activation revenue by 35%,
VP Prqduct Strategy&Cansumer Marketing� PDI SOFYWeI'e (Global enterprise management software provider) Jun 2020— 1un 2021
Transitianed inta this role as part of ZipLine acquisition; Hybrid B2B/B2C rnarketing team leader; Reported ta the President.
* Built and led a team that developed solutions to help brands understand,attract,and engage consumers and maximize lifetime ualue.
• led all B2B acquisition€narketing campaigns,growing the sales pipeline for new merchants and retailers by 25%.
� Drove loyalty and revenue thraugh 82C marketing and engagement campaigns,establishing relationships with 30M+consurners.
Chief Marketing Officer,ZipLine (Nbbile rewards and payments technology platform) Apr 2016—1U11 2021
Lecl sales,marketing,strategy, and business intelligence teams,growing enterprise value organically by 15x in four years.
• Accelerated the lifecycle value af 3.5 rnillion consumers by 40%through targeted CRM campaigns.
• Designed consumer experiences for mobile app and brawser environments,increasing completed program enrollments by 70%.
• Member of the executive team that executed a successful exit via sale to PDI�oftware in June 2020.
Chief Marketing Officer, LEV Restaurant Group Jun 2014—Apr 2016
Built the team and led the incubation and market launch strategy for new restaurant concepts across a 70-unit restaurant chain,
• Developed and managed integrated prarnatianal campaigns,driving a 30%increase in consumer trial,and repeat visitation.
+ Built Yelp community in metropolitan markets,growing Yelp score and engagement fram 0 to 4.7 stars(out of a possible 5).
director of Marketing/New Business Development, Lindt Chocolate May 2012—Jun 2014
Led marketing strategy and executian within retail and e-commerce divisions; managed a team af 12 direct reports.
• Created and launched a new ESP,CRM,and loyalty pragram,growing top-line revenue for the e-commerce division by 28%.
• 5old a high-end gifting product to new department store vertical;stores included Lord&Taylor, Nordstrom Rack,and Blaamingdales.
Vice President, Market Dynamies,The Moseley Graup(Consulting services for che food ond beverage industryJ Mdy 2Q07—M8y 2012
Developed consumer experiences and go-ta-market strategy far large restaurant chains and faod/beverage manufacturers.
• Cumberland Farms:Constructed a new business r�odel and brand strategy for the chain that led to a$3B acquisition.
• Qdoba:Redesigned store systems and communications,increasing same-store sales,visitation frequency,and check averages,
EDUCATION
Master of Business Administratian, Bastan University School of Management
Bachelor of Arts in English Literature, University af Montana
BCISTON, MA I I
Stacey Prizio
From: vishwanathan krishnamoorthy
Sent: Monday, August 15, 2022 7:46 AM
To: Stacey Prizio; Margaret Coppe
Subject: Re: Membership on Vision for Lexington Committee
USE CAUTION:This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email
unless you recognize the sender, you are expecting the communication and you know the content is safe.
Hi Stacey and Margaret,
Apologies for a long overdue email.We have as a family moved back to India and no longer reside in Lexington.
thank you,
regards
Vishy
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Accept and Sign Easement - 53 & 55 Watertown Street Parking and Nature Trail
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.2
SUMMARY:
Action Rec�uired
The MOU with National Development required them to provide trail access and parlcing easement.
• Staff and Town Counselhave reviewed.
• Plan is consistent with the Planning Board approval
• Plan is consistent with the PSDUP requirements
. Developer has already signed the agreement
This agreement requires the Select Board approval and filing at the Registry of Deeds for khe easement to be
legally established.
SUGGESTED MOTION:
To approve the attached easement for trail access and parking and to authorize the Select Board to execute the
attached document.
Move to approve the consent.
FOLLOW-UP:
S elect Board O ffice/P lanning O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
❑ [1Ic^rn�r �asvr�rlV�r�nnr,�
L� Vsa�;e����roi�,hgrrre�n�r�emt �.'�v4�r IW➢�m,�
Town of Lexington
Land Use and
Development Office
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MEMORANDUM
Date: August 31, 2022
To: Jim Malloy, Town Manager
Cc: Carol Kowalsld, Assistant Town Manager for Land Use, Health and Development
Kim Katzenback, Executive Clerlc,
Karen Mullins, Conservation Director
From: Sheila Page, Assistant Planning Director
Re: Acceptance of Easement at 53-55 Watei-town Street: Waterstone Propei-ty
As required in the MOU with National Development dated November 5, 2018 regarding Planned
Development District-3 for Waterstone and Bridges: senior independent/assisted living and
memory care residences,National Development is providing trail access and parking for the
public. Attached are the documents for the Select Board's vote to accept the easement. The
documents have been reviewed and are acceptable to Town Counsel.
GRANT OF PUBLIC EASEMENTS
(Property Address: 53 & 55 Watertown Street, Lexington, Massachusetts)
Lexington Senior Housing Owner LLC, a Delaware limited liability company with a principal
place of business at 2310 Washington Street, Newton Lower Falls, Massachusetts 02462, its
successors and assigns(the "Grantor"), far consideration paid of Ten Dollars ($10.00) and other
gaod and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,
does hereby grant to the Town of Lexington,Massachusetts("Grantee"),a municipal corporation
acting by and through its Se�ect Board (the "Select Board"), having a usual place of business at
the Lexington Town Office at 1625 Massachusetts Avenue, Lexington, MA 02420, with
QUITCLAIM COVENANTS, a perpetual right and non-exclusive easement (as more
particularly described and set forth herein) over a portion of the Grantor's land lacated at 53 and
55 Watertown Street, Lexington, Massachusetts, which land is described in more detail in
Exhibit A attached hereto ("Premises").
Grantee, acting by and through its Select Baard, and ND Acquisitions LLC, a Massachusetts
limited liability company and an affiliate of Grantor (the "Develoaer"), entered inta a
Memorandum of Understanding dated as of November 5, 201$, as amended by that certain First
Amendrnent to Memarandum of Understanding dated as of November 14, 2018 (as so amended,
the "MOU"), notice of which MOU is recorded with Middlesex South District Registry of Deeds
(the "Re istr ") in Book 74434, Page 269, in connection with, among other things, the
development and use of the Premises as a senior independent living and senior assisted living
residence (the "Project"). The rights and easements conveyed by Grantor to Grantee hereunder
are in accordance with and in satisfaction of Developer's obligations under 5ection VIII.B of the
MOU.
Grantor hereby grants ta Grantee (i) an easement (the "Nature Trail Easernent") five (5) feet
in width in the location identified as the "Nature Trail" on the plan attached hereto as Exhibit B
(the "Plan"), (ii) an easement (the "Pedestrian Access Easement," and together with the Nature
Trail Easement, the "Pedestrian Trail Easements") five (5) feet in width in the location identified
as the "Pedestrian Access to Nature Trail" on the Plan, (iii) an easement (the "Vehicular Access
Easernent") twenty-two (22) feet in width in the location identified as the "Driveway to Parking"
an the Plan, (iv) an easement (the "Trailhead Parkin� Easement") to park two (2) passenger
vehicles in the location identified as"Trail Parking"on the Plan, (v)an easement(the"Additional
Parking Easement") to park up to four (4) passenger vehicles in the location identified as
"Additional Parking" an the Plan. The Nature Trail Easement, the Pedestrian Access Easement,
the Vehicular Access Easement, the Trailhead Parking Easement and the Additional Parking
Easement are collectively referred to herein as the "Easements." The precise locations of the
Easements granted hereunder shall become established by and upon the installation and
construction of the respective easement areas by Grantor, as the same may be subj ect to
relocation by Grantor frorn time to time as provided herein, and the locations of such
Easements are collectively referred to herein as the"Easement Areas." Grantor acknowledges
that certain sections of the Nature Trail are located within a portion of the Premises that is
subject ta the terms and conditions of that certain Conservation Restriction granted by Grantar to
Grantee (the "Conservation Restriction"), which Conservation Restriction is recorded with the
Registry in Book 80236, Page 82. That portion of the Premises encutnbered by the Conservation
Restriction is referred to herein as the "Conservation Area". Aside from the afarementioned
portions of the Nature Trail,none of the other Easement Areas is located within the Conservation
Area. Grantor and Grantee hereby agree that, with respect to any such portion(s) of the Nature
Trail located within the Conservation Area, to the extent of any inconsistency between the terms
and conditions hereof and the terms and conditions of the Conservation Restriction,the terrns and
conditions af Conservation Restriction shall govern and control.
The purpose of the Pedestrian Trail Easements is to provide the perpetual right and non-
exclusive easement in common with others entitled thereto for the general public to pass and
repass for pedestrian outdoor recreational activities (such as walking and hiking)that do not
rnaterially alter the landscape, do not degrade environmental quality, and are rninimally
disruptive to the land on which the Pedestrian Trail Easements are lacated (the "Permitted
Trail Uses").
The purpose of the Vehicular Access Easement is to provide the perpetual right and non-
exclusive easement in common with others entitled thereto for the general public to pass and
repass by motorized passenger vehicle from the public way known as Watertown Street over
and across the Premises to the Nature Trail Parking area in connection with and to facilitate
the use of the Pedestrian Trail Easements for the Permitted Trail Uses.
The purpose of the Trailhead Parking Easernent is to provide the perpetual right and
exclusive easement for the general public to temporarily park two (2) passenger vehicles in
the Nature Trail Parking area in connectian with and to facilitate the use of the Pedestrian
Trai1 Easements for the Permitted Trail Uses.
The purpose of the Additional Parking Easement is to provide the perpetual right and non-
exclusive easement in connmon with others entitled thereta for the general public to
temporarily park up to four(4)passenger vehicles in the Additional Parking area in connection
with and to facilitate the use af the Pedestrian Trail Easements for the Permitted Trail Uses.
Upon acceptance of this Grant of Public Easements by the Grantee and the Grantee's
issuance to the Grantor of a final Certificate of Occupancy far the Project, the Grantee and
the members of the general public shall have the right to enter onto the Easement Areas
granted herein solely for the purposes set farth herein. The rights of the Grantee and the
general public to use the Easement Areas as set forth herein shall be limited to the period from
dawn until dusk each day,and such rights shall at all times be exercised in a manner that does
not unreasonably interfere with the Grantor's operation of the Project. Neither the Grantar, nor
Grantee, may charge for access to the Easement Areas pursuant ta the rights granted hereunder.
In addition, the rights of the Grantee and the general public to utilize the Additional Parking
Easement and the Additional Parking area as set forth herein sha11 be permitted only to the extent
such use is feasible without interfering with the operatian of the Project, and such use shall in all
events be limited to daylight, non-business hours of the Project.
The Grantor shall not be obligated to construct,install or maintain any facility ar improvement
within the Easement Areas, except for (i) the construction and maintenance of an informal
walking path in the locatian of the Pedestrian Trail Easements that,in the case af the Nature Trail,
shall generally follow existing grades and pathways on the Premises to be minimally disruptive
to the Premises, (ii) the construction and maintenance of a paved drive aisle or driveway in the
location of the Vehicular Access Easetnent, (iii) the construction, maintenance and designation
for the exclusive use by the public of two (2) parking spaces in the lacation of the Parking
Easement, (iv) the installation and maintenance of clear signage identifying the lacation of the
Nature Trail Parking area, the pedestrian access ta the Nature Trail and the Nature Trail itself,
and(v)the installation and rnaintenance of a bulletin board,waste and recycling containers and a
bag dispenser for pet waste collection (collectively, the "Amenities") for use on the Pedestrian
Trail Easements, which Amenities shall be in the location identified as "Amenities Area" on the
Plan.
The Easement Areas shall be maintained by Grantor in a manner reasonable acceptable to the
Grantee, including removal of physical obstructions to the Nature Trail on or within the Nature
Trail Easement, and Grantor hereby retains the right to access any portion of the Easement Areas
for such purpose and for all other purposes not inconsistent with the rights granted to Grantee and
the general public hereunder. Grantor shall remove snow and ice frorn the Vehicular Access
Easement area, the Trailhead Parking Easement area and the Additional Parking Easernent area;
snaw shall not be stored in the Trailhead Parking Easement area or the Additional Parking
Easement area. Notwithstanding the foregoing, Grantor shall not be obligated to remove ar clear
snow frorn any portion of the Nature Trail. Grantor shall have the right(i)to post reasonable way-
finding signage along the Pedestrian Trail Easements,(ii)to post rules and regulations concerning
the Permitted Trail Uses and the use of the Easement Areas generally to ensure that such uses do
not to interfere with the Grantor's operation of the Project, and (iii) to post signage warning of
potentially hazardous conditions and disclaiming liability therefor.
Notwithstanding any language to the contrary contained in this easement, Grantor and Grantee
sha11 each have the benefit and protection of the limitation on liability contained in Massachusetts
General Laws Chapter 21, 5ection 17C to the fullest extent provided therein.Use of the Easements or
any portion of the Easement Areas by members of the genera�public shall be at their own risk.Neither
Grantor nor Grantee sha11 assume any duty to or for the benefit of the general public for defects in the
location,design, installation, maintenance or repair of the Easement Areas; for any unsafe conditions
within the Easement Areas; for the failure to inspect for or warn against possibly unsafe conditions
within the Easement Areas, or to close the within the Easement Areas to public access when unsafe
conditions may be present.
Grantor reserves to itself, and its successors and assigns, (i)the right to relocate, at Grantar's
sole cost and expense, all or any portion of the Easement Areas as may be necessary or desirable
for Grantor's development,use and operation of the Premises or the Project thereon,provided,that
(a) Grantor notifies Grantee in writing in advance, which notice shall contain a new description
and plan,both to be prepared and recorded at Grantor's sole cost and expense, (b)with respect to
the proposed relocation of any partion of the Nature Trail, Grantee approves such relocation in
writing(such approval not to be unreasonably withheld,conditioned or delayed),(c)with respect
to the proposed relocation of any partion of the Trailhead Parking area,said parking spaces shall
remain in a location proximate to the trailhead, and(d)the relacation of the Easement Areas(or
applicable portian thereo fl does not significantly lessen the utility of the Easement Areas,does not
increase the burdens on the use and enjoyment of the Easement Areas by the Grantee and members
of the general public, and does not frustrate the purpose for which the Easement Areas were
created, but continues to provide the public with the right to pass and repass as hereinbefore
specified;(ii)the right to use the Easement Areas for any and all purpases that do not unreasonably
interfere with the enjoyrnent by the Grantee and the members of the general public of the rights
granted herein; (iii) the right to cut trees or otherwise disturb resources to the extent reasonably
prudent to remove or rnitigate against an unreasonable risk of hatm to persons on or about the
Easement Areas(in each case subject to the terms and conditions of the Conservation Restriction;
and(iv)the right to remove or exclude from the Easement Areas from time to time any person or
persons who are engaged in activities that are inconsistent with the Permitted Trail Uses or that
violate Grantor's rules and regulations with respect to the Easement Areas.
Grantor shall not: (i)obstruct,or permit the obstruction of,the Easement Areas; (ii)use,or
permit the use of, the Easement Area in any way that derogates from the intent af this
Easernent,or that will materially interfere with the use or purposes of this Easement;(iii)grant
other easements, leases, licenses, or deeds that derogate from the intent af this Easernent, or
that will materially interfere with the use or purposes of this Easement. If Grantor is in
violation of any of its obligations under this Easement, Grantee shall have the right but not the
obligation, upon thirty(30)days' prior written notice to Grantor, to remedy the violation and
receive reimbursement from Grantar for Grantee's reasonable,third-party,out-of-pocket costs
and expenses incurred in connection therewith, in the event Grantor has nat within such 30-
day period commenced to remedy such violation (and thereafter diligently prosecutes such
rernedy to completion).
Grantor agrees, at Grantor's sole cost and expense, to perform such work on the Premises
as is reasonably necessary connect any existing off-site nature trail to the Nature Trail in a
location mutually acceptable to both Grantor and Grantee along the northern boundary of the
Premises, provided that any such connection and the resulting access therefrom shall in all
events be subject to the terms and conditions set forth herein.
The rights and abligations established herein shall run with Grantor's land and sha11 be
binding upon the Grantor and inure to the benefit of the Grantee,and their respective successors
and assigns. If Grantar conveys to a third party(ies) any land through which any af the
Easements granted herein passes,any and all such conveyances shall be made expressly subject
to the applicable Easement(s) granted herein. The easement rights granted herein may nat be
amended without the written consent of the Grantor and the Grantee.
To the extent that there are any mortgages or other liens encumbering the Premises and
recorded with the Registry prior to the date and time of the recarding with the Registry of this
Easement, Grantor represents and warrants that it has obtained the consent of such existing
mortgagees and lienholders af the Project to the execution of this Easement and ta the terms and
conditions hereof, and that all such mortgagees and lienhalders have executed a consent to this
Easement.
Grantor warrants and represents that Grantor has the sole and exclusive right to grant the
Easements, and that the individual(s) executing this Grant of Public Easements is/are duly
authorized and fu11y qualified ta execute this Grant of Public Easements on behalf of Grantor.
For Grantor's title reference,see deed recorded with the Registry in Baok 74435,Page 235.
Exhibits:
Exlubit A:Lega1 Description of Premises
Exhibit B:Plan of Easement Areas
WITNESS my hand and seal thisv� day of August,2022.
LEXINGTON SENIOR HOUSING OWNER LLC
By. �� �l
Narne: S�ephen A.Kinsella
Its: Authorized Real Estate Signatory
THE COMMONWEALTH OF MASSACHUSETTS
Middlesex County,ss.
On this � day of August,2022,before me,the undersigned notary public,personally appeared
S �- . �s��praved to me through satisfactary evidence of identification,which consisted of
personal knowledge,ta be the person whose name is signed on the�receding or attached document,
and acknowledged to me that he has signed it as��,����.�,-��%.._.�.,,,,,�of Lexington Senior Housing
Owner LLC vol 'ly fo its stated purpose.
Notary ubli :
My commission expires:
�
RICHARO P.SCHWARTZ
NWary Vubtk
comroonw�a►�eachuewl+
Mr CoMrnlalan E�plra�feb.10,20�5
ACCEPTANCE OF GRANT OF PUBLIC EASEMENTS BY MUNICIPALITY
The Select Board of the Town of Lexington hereby accepts the foregoing Grant of Public
Easements on behalf of the Tawn of Lexington.
EXECUTED as an instrument under seal this day of , 2022.
TOWN OF LEXINGTON
BY SELECT BOARD
By:
Name:
By:
Name:
By:
Name:
By:
Name:
By:
Name:
COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss
On this _ day of , 2022, before me, the undersigned Notary Public,
personally appeared , , ,
, and , who proved to me through satisfactory
evidence of identification, which were to be the
persons whose names are signed on the preceding or attached dacument, as Select Board far the
Town af Lexington, and acknowledged to me that they signed it valuntarily for its stated purpose.
(Official Signature and Seal of Notary)
Exhibit A
Legal Description of Fremises
That certain parcel of �and situated in Lexington, Middlesex County, Massachusetts shown as
"Proposed Lot B-2"on a plan entitled"Approval Not Required Plan of Land,Be�mont Country Club,
Watertown Street, Lots 2A Map 1 & Lot 2A, Map 3, Town of Lexington, Middlesex Country,
Commonwealth of Massachusetts", dated Apri125, 201$, prepared by Control Point Associates, Inc.
and recorded with the Middlesex South Registry of Deeds as Plan No.469 of 2018.
Exhibit B
Plan of Easernent Areas
[See attached]
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Select Board Meeting Minutes
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.3
SUMMARY:
The Select Board is being asked to approve the meeting minutes of:
• July 25, 2022
• August 8, 2022
. August 15, 2022
SUGGESTED MOTION:
To approve and release the Select Board meeting minutes of:
• July 25, 2022
• August 8, 2022
• August 15, 2022
Move to approve the consent.
FOLLOW-UP:
SelectBoard Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
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SELECT BOARD MEETIN�G
July 25,2022
A remote participation meeting of the Lexington Select Board was called to order at 6:03 p.m. on
Monday, July 14, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato,
Ms. Barry, and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy
Town Manager; and Ms. Katzenback,Executive Clerk.
PUBLIC COMMENTS
None at this time.
SELECT BOARD MEMBER CONCERNS & L1AISON REPORTS
1. Select Board Member Concerns &Liaison Reports
The Board discussed the report from Mr.Pato.
DOCUMENTS: Select Board Concerns and Liaison Reports-July 25,2022
TOWN MANAGER REPORT
Mr. Malloy explained that an attacl�rnent regarding t11e Stormwater Enterprise Fund is being reviewed and
possibly amended by Mr.Livsey.
CONSENT AGENDA
1. Water and Sewer Adjustments
To approve the above Water& Sewer Adjustments as recomtnended by WSAB on June 16,2022.
DOCIJMENTS: WSAdj7-25-22
2. Approve Sale of the Hosmer Nouse
To approve the bid frarn J�ohn Carroll for$2.00 to purchase the Hosrner House and move it to a new
location on Waltham Strcet,subject to all other pennits being issued and further to authorize the Chair of
the Select Board and Town Manager to execute any documents necessary to effectuate this vote.
DOCIJMENTS: Hosmer House Bid
3. Approve Select Board Meeting Minutes
To approve and released the Select Board meeting minutes of June 27,2022 and July 11, 2022
DOCUMENTS: Draft 06272022 Select Board,Draft 07112022 Select Board
It was noted that the Hosrner House will be rnoved specifically to its ncw location on Blossarncrest Road,
off Waltharn Strcet.
VOTE: Upc�n�i mc�ti�n duly made�nd seconded,t�y roll call,thc Scicct Bc�ard v�ted 5-0 to approve the
Consent Agenda.
1TEMS FOR INDIVIDUAL CONSIDERATION
1. Pablic Hearing: Noise Bylaw Special Permit-Night Work for Water Main Replacement on
Lowell Street
Ms. Hai opened the public hearing at 6:09pm.
Ms. Hai explained that this is in regard to Phase 2A of the Town of Burlington's Water Main
Replacement project includes the installation of a 24-inch ductile iron water main along Lowell Street
frarn Maple Street to North Street and North Street from Lowell Street to Adams Street in Lexington.A
request for a special permit under the noise by-law has been subrnitted seeking approval to work during
the nighttirne hours of 7:OOpm- S:OOam,Monday through Friday,to wark in hours outside of peak
commuter traffic to reduce delays along a major commuter corridar at the intersection of Lowell and
Woburn Streets. The wark would be scheduled following the review and approval of this application and
was ariginally hoped to take place over the course of 4 nights between July 26,2022 to July 29,2022 but
due to scheduling requirements rnay need to be pushed out to August. The attached application contains
the detailed description of the noise generating activity that would transpire at the time of the night wark.
Fire,Police,and Health reviewed the application and have no issues/concerns regarding the request as it
relates to their respective departments. The hearing notice was rnailed to abutters within 300ft of the
proposed work area. Tt was also advertised in the July 14,2022 and the July 21,2022 Lexington
Minuternan Newspaper.
Collin Stuart,PE,Wright Pierce explained that the proposal to shift work hours to nighttirnc is to help
alleviate traffic concerns during construction. There would be one lane of traffic maintained.
It was noted that the proposal is requested to be arnended to shift the nighttime work out two weeks,to
the weeks of August 4 and August 15,in order to first complete wark within the intersection. The original
request was far work to be completed from 9pm-Sarn,but the application has been amended to reflect
7pm-Sarn. All abutters will be provided with a copy of these updates.
Mr. Sandeen asked if some of the loudest naises can be kept to the earlier work hours in order to least
disturb residents' sleep patterns.It was noted that,unfortunately,the work is going to require a
�~������«se of the equipment during�1l af`those hours, The nighttime work�;-will be re�tricte c�ta
bc�ir��jt�zst in CY�c�r��t crf'the commercial businesses �. �i7ca�•this intersection. The goal is to have the 24"
mainline work[xl�7n r thc 1'�8c�rth Strcct��r�c� tl�u�vVa�i�A�•rs/M;<���rle Strect�t�tcrscctial�cotnpleted this year,with
restaration work and final paving to occur next spring.
Ms. Hai closed the public hearing at 6:23pm.
It was noted that the work may occur far a total of eight nights,instead of four nights as originally
proposed.
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve a N�oise
Bylaw Spccial Permit for evening work to be conducted from 7:OOpm to S:OOam for up to eight nights,
Monday through Friday,the weeks af August 4,2022 and/or August 15 2022,with notification to all
abutters by mail and by hand required before cotnmencement of work for the Town of Burlington's water
main replacernent project at the intersection of the Lowell and Woburn Streets in Lexington.
DOCUMENTS: Application for Noise Bylaw Special Pennit
2. Appoint Members to School Building Committee
Ms. Hai explained that the Select Board is the appointing authority far the MSBA required School
Building Committee and the Committee needs to be appointed by July 31,2022. Several of the seats on
the Carmnittee are dictated by the MSBA to be filled by particular functions or roles. Others are flexible,
at the choice of the community. T�he Board has chosen to include three seats under that option. One
is a member of the Select Board,and two are community representatives, one chosen by the School
Committee,and one chosen by the Select Board. Mr.Pato is the Board's representative. 'I"hc�re h�ve bc�c,r1
�i��,�e�;lions tc�nc�c� i7��l�tibcrs E�•ai7�117e Fair�nr�cc C:'c�1�tv�t�itt�cs �r�cl th� Si�stain�l�le I.,cxin�tc�r�C`a1�t��7�itlec.
E�i1�[zncu ccar�t�lt�ittce 1t�ult�bers r�t��y r�cst lze r�t�canbel�s csf'�nv otl�ur ccst�t�lt�it:teu 1��7wevul�, :;o li[.zi�;ca1�rolu�
wcbc�lc� be a��rl�cb�r�ialc.
Mr. Malloy explained that the Sustainable Lexington Committee will have a role,whether they have a
member on this Committee or not, as the Board and School Carnmittee both approved€c-�-�������.�-thc,
lr�tie��;r�tc�cl Building Design and Construction Policy that requires the Sustainable Lexington Comrnittee
and thc�I'c�n�r��r��c�r�t Building Carnmittee to be involved in all construction projects. There are currently 12
recotntnended voting members for the School Building Comrnittee.
Mr.Pato stated that he would like to see full mernbership for the Sustainable Lexington rnember on the
Committee and noted that the Capital Expenditures Committee individual will have a liaison role,per the
bylaws.
Ms. Barry noted that the Committee rneetings will be subject to Open Meeting Law.
Mr. Lucente and Mr. Sandeen spoke to the quality of the aandidates they interviewed for seats on the
Committee. Mr. S�1�duen i;;i1� strc�r��;��rcet�t7cl�t wi:tl�Mr. 1'[xto, tl�[xt tl�e Ir�tc�r•��tcd Fiuildil��;I:)esi�;r�cx;,
C'anstructical�C'cslicy w�s[zc�a��tuc� witl�t1�u intuntic>n 911��C i:t wcs«1c� �;c�ic�c t11c rC«wr� s l,�l�t��r1�cs,�cct i1�t11c
tl�e 1�st 50 ye;K.�1�s �1�d t11�t[z Su�;t�i1�[ible I,cxil��;tca1�ccsmrt�t7i:ttec�ncanbcr neud:;tca bc a r�t�canbcr esf't11c
st�zl<cl�calc�cr flrar���r, �r�d sh�7c�1d be [.z 1t�eanbcr a1`tl�e Sc(�c7o1 Iiuilc�il��cc��t�rnittce 1��t11et•tf�z�n lcsrrnir�r�,tw'cs
r#�,t-caut�s t11�t tl�c1�1�ued tcs intet-fi�c;c wi:tl� e��cl1 cstl�er. � Sc�sta�r�ab1G�,�xi1��;tcsr�c�7lt�rnittec°�����ibcr 1t�c�st bu
�ru;;cr�t 1.csr uacl� 1t�ectin� ��; � [�t�e1t�E7ur,nc�t;ja[st[z li[.zi�;ca1�, tcs cnsu�°e�l�e c>�rtilt��1 cscrtccs[�t�e c>i'tl�is�rl�cscess.
David Kanter,Vice Chair of the Capital Expenditures Comrnittee and Precinct 7 Town Meeting Member,
stated that he would like the Board to endarse his Cominittee's participation in the School Building
Committee process.
Todd Rhodes, Sustainable Lexington Committee, stated that,regarding the Tnte�,�-ated Building L)c,si rl�
�r�cl C"c�nstri�zc�tic7n Policy,he believes it is important for someone with that perspective to be involved frarn
the very beginning of this praject, Crc>n7 }auilc�in�w c7i�ieazt��tiar��t�7 c�e c;isi�7ns crr� �;y�;tc���n�, ir��c�rcic,i�tc7 c�e liver���
bc�ildil��;that,r���ct5 t17c rC'awn's va1��c;�,ar� eI`fie�er�t bc�ildi�7�th�t r�t7cet�; 5ust��ir�ziblc c;ritcri�. 'I"hc rC'awn 1���
��,�ec� 1:csi-t,l7�sc ty��aes csl`���ildil��;�r�r�c�l��s beun ak�l�t;cs c�clivcr�7n �rcvicxu�; ��t�ca�c,�ct� by fiollcswir��;t11c
I1�tc�;r�t�cl �ir�ilding�i�csig.;��<���d C`csr�:;Yr��cticsr��acslicy..
Valerie Overton,25 Emerson Gardens, suggested that there be either a representative or liaison who has
expertise in diversity, equity,and inclusion.
Mr. Malloy explained that the list needs to be submitted this week for the Committee roster,but that this
can, and likely will,be changed over the years.
IV11�. S�r�c�cen ��ic�wc[x���rl�c�vice�the Ir�te��r�ted�3r�ildir�}r C)e�i�n[.znd C.'al�structial��7alic;y for�reKx��71�. ►t
w�;;du�i rnud tcs �;csvcn7 tl�u bc�ildil��;a1`tl�e bi�pc,��,�~t��1�cajcct i1� t11u l[.zst SO Yu�r�. Wc 1�ued tcs live (��
cp slicv �g�d �;11csc�lc� c�ecidu tl��t� Sr�;;t�zinzible I.,uxil��;tca1� c;�7lt�rnittuc 1t�e1t�E7er�;I�csc�ld be � �nult�ber caf't11c
Scllcscsl F3«ilc�in� C`cst�t���t�ittee fra�n tC1c lze�;innil��
Ms. Hai noted that the Tntegrated Building Policy Committee stands, and it will have all of�".'__�ar�°�_�-----�=---------��.:�-�:�? its
rr��ntc,c� authority n;� �x���rr :� �� � r�ri;���;�^. There are also two members of the Permanent Building
Committee sitting on the School Building Committee,and that Comrnittee is intimately inte�,�-ated with
� the Tntegrated Building 1�)c�;i�n��r��c�C"crn�;tri�zctic7n Policy Comrnittee as well. She believes there should be
liaisons from a finance comrnittee and potentially from Sustainable Lexington as well. She is concerned
� with the size of the School Building Committee.
M1�. T'�ta ;;ta��e;ste;ci 11��1 ll�e; Scllcbcbl I3uilciin�C.'c��nt�tlittue catalcl[.�c1 a5111e slalyul�c�lclul� r�c�u��s unclur t11c
I1�tc�;r�tcd �3«ildin r I�_)csi�rr�[znd C.'can:;tl�c�ctical� T'�7licy,1�[ztl�er t11�1� �;uttir��;c��r twcs 1��:c�c�r�c�ag�t c�7lt�rnittucs.
M1�. S�r�c�cerl ext�l�incd t1�[zt i1�t11c�7[.zst c�n tl�u L;�t�ibl�csca� �nd II��;tin�;;�sject�;, t11c Sc;l�ool C`cst�t�lt�itteu
�t�t�cair�tec� Scl�cacal (.;�71t�rnittec 1t�cr�t�E7ers,t�[z1��:1�ts,tl�e Sulect�3�7�rd [.z�pcsintec�re��rl��:sent�ti:ve:; frca�n t11c
ccat�t���t�c�r�itv �r��I'�3C'1t�cr�t�(�cr�. Wc l��vc[.z�rrcacess tl�[.zt�11��:��y wcst-��; wi:tl� � 1�r�e nc�t�tibcr es1`st��cl�oldul�s
in:volvuc�. I)cc;i�ical��n�l�i1��;w�s 1t��clu lz duvel�7��rin�� �arcace�� csf'can:;er�sr��.
Ms. Hai explained that there seerns to be many questions about how the Stakeholder Comrnittee under the
� Tnte�,�-ated Building Policy wc�i��lc� �ork�in cc�r�tl��st�tc7 c7i�c�i����lic;�tic�r�c��-�how the School Building
Committee,which is governed by the MSBA, and its policies work. She recomrnended voting on the list,
as proposed,with the addition of a liaison from the finance committees, and a potential temparary chair,
Mr. Malloy,with the understanding that the list can be amended in the future. Shc�re quc,stec� Mi�. S��r���c�c,n
creKxtu� c1�c�s�w�11<, �1�d cc�r�t7lt�unt�; fi�c�lt� �;u�;tain�blu Lcxir��rtc�����nc[t:fac;I'�3C' �7n tl�u c;r�7;;�w�(k be c;1��:[xtec�
�1�d �;c�bt�t�ittuc�to tl�u F3ca[z1�d fcxr 1i�rE1�u1�c�i;;c;c�s�ical�cafiwl�cthcr•t�7e st�Ic�47c�1c1u1�cca�nt�t�ittue c�r�c�cr tl�e
inte�;r�tud br�ildir��;�1�d de;;i�;11 c�71t7rnitteu 1�cs1e c;ar�ld(�c c�ar7s�71idK.�tec�witl�lhL Scl�cacal f:3r�ildir��;cca�nr�t�ittce
csr wl�e tl�er tl�uy 1�ecdud t�7 1��:an[.zin ;;u��r�r�te.
Ms. Hai read the list of proposed School Building Committee members:
SBC member who is MCPPO certified: Mark Barrett,Public Facilities Project Manager; Local Chief
Exccutive Officer: Joe Pato, Select Board Member;Adrninistrator or 1Vlanager: James Malloy,Town
Manager; School Committee Mernbers: Kathleen Lenihan, 5chool Cormnittee Mernber; Superintendent of
Schools: Julie Hackett, Superintendent of Schaols;Local Official responsible far Building Maintenance:
Mike Cronin,Public Facilities Director;Representative of Office autliorized by law to construct school
I buildings-��"^.��y���r;�: Jatnes fVlalloy,Town Manager; School Principal: Andrew Stephens,Principal
Member knowledgeable in educational mission and funetion of facility: Julie Hackett, Superintendent of
Schools; Local budget official ar member of local finance Cornmittee: Carolyn Kosnoff,Assistant Town
Manager for Finance;Members of conamunity with architecture, engineering and/or construction
experience: Jonathan Himmel,Architeat,PBC Chair,&Charles Favazzo Jr.,Vice President Leggat
McCall; and Other: Kseniya Slaysky,Resident, &Hsing 1VIin Sha,Resident
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the School
Building Committee for the Lexington High School Project as proposed, and to authorize the finance
committees,at their discretion,ta designate a liaison,and to further designate all members of the School
Building Committee as Special Municipal Employees;Further,to appoint Jim Malloy as the temporary
Chair of thc School Building Comnuttee.
IV11�. S�r�c�cen�s�;uc� i:1`tlse: Select�3c���rd will t��e tl�is c�cc;i;;ia1� u�7��in. M�. II�i��;reud �r�c��;;�;ud M1�.
S[.zr�c�eun tca brin�;tl�i:; i�;suc kaack tc�thc Scluct f',�7�rd inc;lc�c�in� cca�nt�t�cl�ts frcar�t�t11c Sr�;;t�zi1�[ible I.,cxi1�r�tcsr�
C'a�nt�t�ittue�nd t1�e F'crr�t���g�unt�3�ai[di1��C`cst�t�lt�ittcu.
DOCUMENTS: High Schooi Building Cornmittee
3. Update on American Rescue Plan Act(ARPA)
Mr. Malloy reviewed additional requests for ARPA funding:
• Thc DPW Director requested two additional electronic sign boards for communication;
• The Econarnic Development Comrnittee requested development of Stare Fac�ade Improvernent
Guidelines,replacement for the Parklet on Mass Ave,a Tourism Study requested by the Visitar
Center,up�,�-ades to the East Lexington area of the bike path;
• Thc Recreation Department requested additional funding for outside shelters, sustainable
financial aid efforts,broadband infrastructure to the Pool, Old Res,and Lincoln Field,replacing
fabric furniture and carpeting at the Community Center, a water fountain replacement(Center&
Lincoln),benches and starage sheds at recreation areas,and seven basketball hoops
• Thc 250th Anniversary Committee requested funding far the website and prarnotional wark, and
a penny imprint machine
• The Hurnan Services Department requested bike racks for East Lexington,funding for the Blue
Bike prograrn,Uber gift cards,and Welcorne to Lexington packets
• The Town Clerk requested funding for ballot printing/mailing
• The Town Manager requested a 21 st Century Select Board Meeting Room and a 1 s`floar
information screen/pictures
• The IT Department requested interactive touch monitors
• Hurnan Resources requested an Administrative Assistant
• The Fire Department requested a fire pumper overage, a new hose for the fire pumper,an ATV
for EMS Services,an ATV for Forestry Services, and an arnbulance replacernent.
Ms. Barry stated that she feels it important to set aside money through ARPA funding for affordable
housing.
Mr. Lucente stated that he would like to hear mare infornlation on somc of the items but agreed with
moving forward with a few of the itetns rnore aggressively, such as the DPW signs and the ATV for EMS
Services. He also would like to hear more about Ms.Barry's su�?gestion for affordable housing.
Mr.Pato stated that he supports the DPW sign request, as it will hopefully increase cornmunication to the
public. He would also be interested in irnproving displays in sorne of the Town building roarns. He would
also support the Parklet and the outdoor shelter itetns.
Mr. Sandeen noted that t11e effect of COVID-19 on local businesses is likely not over yet.He would be
interested in ensuring there is money to respond to economic issues for local businesses into the future,if
needed.He agreed with the potential to use ARPA funds to prefund the Affordable Housing Trust. He
would also be supportive of itnproving ventilation in the Tawn buildings.
Mr. Lucente also noted that upgrades ta the East Lexington bike path area could create an econarnic
irnprovement overall for East Lexington.
Ms. Hai stated that she agrees with using these funds to significantly seed the Affardable Housing Trust.
� Items that increase acaess��-1�������=for re�idents, such as the proposed water fountains and basketball hoops,
would also tnake a difference for many. She supported the overages on the Fire Department equipment
and the proposed ATVs. She would like mare analysis on the proposed arnbulance replacernent.
Improving the technology to make board rneetings rnore accessible is important,but that does not
nccessarily relate to upgrading the Select Board's room alone. She noted that the building itself has a poar
rating and there should be rnore discussion regarding its future overall before planning to update the
Select Board meeting room. She explained that she would also like to have further discussions regarding
the water tower.
Mr.Malloy stated that he believes an architect could be hired to examine the Select Board meeting room
far updates both to technology and functionality. The rneeting room is used by other boards and an
upgrade could thus be helpful for many.He explained that additional staff is needed for certain services,
but there is not space in the building to house them. He asked that the Board reconsider certain requests as
iterns associated with loss of revenue, such as the outdoar shelters,and the firc truck.
IV11�. S�r�c�cen�1�d Mr. P�tca �;c���;c;;tud tl�[.zt F3ca[.z1�c�r�t�et�t�ber;; �;unc� t1�ui1�Yc�,Na, �r�c� ficalc��acs:;iticsr�s csn c[.zcl�
li1�u itult�l�7 Sclucl E:3a�rcl �;1�Cf'a1�cl t11cn bi-in�11�[.�t list b[.�c;1� 1cb ll�e;�3cbal-c� �t tl�e;��cx1 Se le;ct �3cbal-c� Me;clin�;.
The Board a�,�-eed to review the list of proposed items and send opinions on each item to Ms. Katzenback.
Ms. Barry noted that,without ARPA funding,the 250`h Anniversary Carnmittee's request for a website
will not move forward until it can potentially be funded through the budget process.
Sandhya Iyer explained that the Board had previously approved$100,000 to be provided to businesses in
East Lexington to rnake store facade irnprovements to the back of the stores. As this process began,it
bccame clear that guidelines will be necessary to make sure the funds are efficiently distributed. That was
the basis far the Store Fagade Improvernent Guidelines item.
DOCIJMENTS: ARPA Update&Additional Requests
4. Discussion on Special Town Meeting Warrants
Ms. Hai explained that,in the past few years,Board rnembers have commented on whether Special Town
Meeting in the Fall should be limited to articles that are necessary for operations for the fiscal year or
have a time sensitive requiretnent. The Board reviewed several years' worth of Annual Town Meeting
and Special Town Meeting(s)articles.
Mr. Lucente noted that too many articles put stress on staff and Town resources.
Mr.Pato stated that he believes it is valuable to have the Special Town Meeting in the Fall available on a
regular basis to rnake the Annual Town Meeting less onerous. The Board may just need to set a higher bar
far articles submitted for the Special Town Meeting.
Ms. Barry agreed to keeping the Special Town Meeting articles to itexns such as financial housekeeping
or necessary staff iterns.
Ms. Hai agreed with keeping items for the Special Town Meeting to those that are absolutely necessary.
She noted t11at staffing is set up to operate a single Town Meeting,and an in-person one,at that,which is
less onerous than the hybrid model being used.
M1�. S�r�c3cet7 s9atcd th�t thcre scc�a�s to bc�rlc�aty a�"re�l wc�t-k th�t 1�ueds ta be c3c�1�u i1��'�11 Tc7wr�
IVlcetil��s, �nc�t:f7�a1 we sllcsc�ldn't t�•�tca ficsrce �l! cicci�icsns intca ca1�u'I"csw��IVlcetin�uac11 v��r. 'I"l1c w�71�1d i�;
cl�[zn 1��;[znd det����:nds csr�rC'caw1� �crvcri�7ncnt[z1��:�cccicr�tir��. Iiesic�er�:ts �re��,�;in� 1:csr duc;i:;ians 1t�a1�e
tl��r�csr�cu�ye�r. Wc 4�7crulc�ruc;ca�;r?ize;tl��t tl�cru will bu twa 'I"awr� Mcutil�r� c�cl�yu�r. C3c:;«���cu�ted
�ricsritizin�c;cal�sic�cr�tic�r� c�I`r�t��jcrr�war-r�r�t�rtic;lu��t tl�e Ar�r�c�al "I'cawn 1VCuetin�.
Mr. Malloy explained that the Board seems to agree that there needs to be a higher bar set for iterns to be
considered.Perhaps boards and comrnittees should include a staternent as to why iterns need to be
considered at the Special Town Meeting,so that the Board can detennine whether it rneets the bar.
Mr. Lucente suggested that there be a clear timeline for subrnittal of article proposals to the Board.
Ms. Hai stated that she would like the Board to discuss at its next meeting calendaring the process of a
Special Fall Town Meeting and rnessaging that can incorporate the idea of a higher bar to be reviewed
by the Board.
The Board took a fzve-minute break at 8:04pnz.
DOCI7MENTS: Town Meeting Articles-2015—Present,MGLCh.39,Sec.10
5. Update from Semiquincentennial Commission(Lex250)& Request for Funding
Mona Roy,Vice-Chair of the Semiquincentennial Commission(Lex250),presented an update on the
Commission. She displayed the logo chosen frarn the logo contest.Promotional materials have been
created and discussions have begun with a website developer. Basic warking�,�-oups, such as fundraising,
publicity,comrnunity engagement& events,logistics,and govermnental relations have been identified. A
comrnunity stakeholder event is tentatively planned for October. The Commission is looking to engage
with unique talents that exist in Town for the event.
Ms. Barry explained that the Comrnission will be requesting Board agenda time this fall to have a deeper
conversation regarding what is envisioned for the event weekend.A discussion regarding the budget for
the event also needs to occur. The Commission is considering inviting some high-level dignitaries that
will require additional security. The Commission does plan t�launch a very robust fundraising carnpaign,
but it is unknown how successful tl�at will be. She noted that the School Department Representative seat
on the Carmnission is still open.
Mr. Lucente suggested that the Commission meet with representatives of the community groups to solicit
and coordinate ideas well ahead of tirne.
DOCUMENTS: Presentation- Semiquincentennial Commission(Lex250)
6. Update on Proposed LexSeeHer Monument and Location
Jessie Steigerwald presented the LexSeeHer request seeking approval frorn the Select Board for the
proposed monument design named"Something is Being Done" and its placement. "Sarnething is Being
Done"is a bronze sculpture designed by Meredith Bergman.It invites people to stand in the center of an
arch atnong incredible wamen from across time. These wotnen have tnade contributions to the Town
econarnically,politically,intellectually, socially,and culturally. This work was designed far a particular
site, on the corner of Mass Ave and Miriam 5treet. The Historic Districts Comrnission(HDC)has granted
a Certificate of Appropriateness for the chosen site. The Manurnents and Mernorials Committee and the
Tourism Committee support the design,but they da not support the site. The group then spent an
additional four weeks gathering feedback frarn supporters and stakeholders to understand how people
would react to an alternate site. This study showed that the originally proposed site remained the rnost
feasible site,the most meaningful site,and the best site in terms of accessibility. There is no site that
would have 100%aansensus.People believe the proposed site will be a draw to the area,a public gateway
to art,and good for loaal business. Those who are opposed to the proposed site have said that a less
offensive and less visible site should be considered. They have stressed that the rnonument should not be
near the Battle Green,the Minuteinan,ar the Visitar Center. LexSeeHer disagrees. The group believes
that the monument carries on the theme of the pursuit of liberty and freedom,and that it will enhance the
histaric area with its beauty. The monument won't block the Visitor Center,the Minuteman,or any
historic building.
In response to a question frarn Ms. Barry,Mr.Pinsonneault stated that there is no concern regarding tree
� roots on the proposed site. Some of the funding will need to lre i��sc�cl tc� include drainage and�,�-ading for
the area.
Ms. Barry noted that this monument gift will become Town property in the end. Ms. Steigerwald
explained that she would not suggest that the Town accept this gift this evening. LexSeeHer has a contract
with Ms.Bergrnan which has contingencies in it. She suggested that the Town review this contract,as
part of a larger conversation. 1VCr. M[.zllca��;r�:e c�to l��vu'I"awr�C'ar�n:;e[1��:vicw tl�e ��;reult�urlt�r�c�brir��
rucc�r�tllt�ur�c3��lian l���l�tc�t11c I3c�[�1�c3 aCtcr 111a1 ruview is cc��n��slutu.
In response to a question frarn Ms. Barry,Ms. Steigerwald stated that an 14-rnonth timeline far this
project is still reasonable.
Dawn McKenna,Chairman of the Lexington Tourism Comrnittee, explained the Battle Green Master Plan
was developed with hundreds of participants in a visioning process and putting the tnonutnent on the
proposed site ignares the basic principles of that Master Plan. She suggested that the Board not vote on
this tonight,and instead ask all involved to work together to find a prominent, agreed upon location. The
proposal will dramatically change the lighting of the Visitor Center.
Wendy Reasenberg, 16 Garfield St.,noted that the construction of the base of the rnonument can be
completed separately from construction of the sculpture. This�;ives the project some flexibility.If the site
is approvcd,work can begin on the base,while construction of the sculpture happens separately. She
stated that she believes history evolves and recommended approval of the sculpture as proposed.
� Bridger Mcgaw, 89 Meriam Street,-spoke in support of the monument. He noted that Master Plans, such
as thc Battle Green Master Plan,are meant to chan�;e over time. As part of the Town's 250`h anniversary,
the community should retnember the itnportant role women have played throughout history.
Matthew Schnall, 143 Cedar Street,noted how often proposals by and about warnen are met with tone
policing,and with a reluctance to make space. He recarnmended that the Board the Select Board be
receptive to this rnore inclusive vision of the Town's history,the visibility of women in it,and ultimately
vote to approve the monument in the proposed location.
Cindy Arens, 7 Kitson Park Drive, voiced her support for the monument in its proposed location. She
noted that there are many nearby tnanuments dedicated to important men in the Town's history,and that
residents,visitars, especially all of our daughters and granddaughters, should be able to see that
Lcxington also values what women have contributed to the history of the Town.
Marsha Baker,Tourism Committee rnember,nated that there was a tninority vote regarding this item in
the Convnittee,and one was hers.
Lin Jensen,Frecinct 8 Town Meeting Member, ���rc,c;i�tc�c� thu ir�ch�;;ivc,ne�;�; �7f�`tl�e wcrn�c,n i���cc7�n�, iyc�cl
�r�cl noted that very few women are featured in any statues around the world,including the U�nited States.
Lexington should be very proud that it can feature these women. She believes the proposed location is a
good one and will be happy to see a monurnent that displays women and minorities.
Mr. Lucente stated that a small group did its due diligence to try to find other alternate locations. He is
unsure if delaying a vote this evening would alter the outcome. He believes this is a gift that the Board
either needs to accept or not. A rnonument celebrating women is long overdue. While he is not in love
with every aspect of the proposal,he believes it is a good idea which has rnerit.
Ms. Barry a�,�-ced with moving forward with the vote this evening. She noted a concern that children may
clirnb on the monurnent.
In response to a question frarn Ms. Hai,Ms.Bergman stated that the monutnent will be anchored deeply
into thc ground. She noted that sarne subtle lighting on the rnonurnent is proposed,rnostly for security
purposcs.Ms.Bergman explained that she thinks about safety,vandalisrn, durability,and rnaintenance, as
much as art and sculpture.
Mr. Sandcen stated that he believes there are highly desirable reasons for locating the rnonument in the
proposed location,as it is where these women lived and worked, and where visitors can easily reflect on
the contributions tnade by women that are central to the Town's history,to our lives today,and also to our
future. He explained that a records survey found that Lexington has monuments and memorials naming
227 rnen and six women; 34 times more men honored than women. �Ie ti�t4��tec1 th�t I,exin��cra�';;f�ii�s�t
r�t7c�n«1t�unt to warnen sl��7r�ld bu�t tl�e ce r�ter af or�1�carnrnc�r�itv, sc�tl��t thc w�7lt�un wc I�al�cxr�re nc� lan�er
11idc�cn fi r�.,ures,lzut[.zru n�7w rucca�;r��rud �s curltl��1 to ar�1�11i�tcxry, csc�r liv�s tcadK�y, �1�d tcs csc�r fiirtti�l�e.
I.,cxScel Icr's 1t�csr�c�lt�unt�;I�csc�ld (�c t11c lirst cs1`r�t��g�y 1t�csr�c�lt�cl�ts ta wcslt�cl� ir�tl�e "I'csw1� csf�I,exin�;tca1�.
Mr.Pato agreed with moving forward with a vote this evening and stated that he hopes the Board is
Iunanitnous�in support.
Ms. Hai stated that she believes the process for this itern has been followed as requested.Also,the
support of the Commission on Disability far this particular location is not something that the Board
should ignore.
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to approve the proposed
location,identified site 15,located on Town-owned land at 1475 Massachusetts Avenue far placernent of
"Something is Being Done" monument,as presented in the proposed plans by LexSeeHer, contingent
upon successful discussion ar negotiation between and among Lax5eeHer,Meredith Bergman, and the
Town of Lexington,regarding any legal dracuments, and contingent upon obtaining any future Certificates
of Appropriateness deerned necessary by the Historic Districts Commission.
DOCUMENTS: Presentation-LexSeeHer Proposed Monument and Location,Cornmission on Disability
memo regarding their vote for LexSeeHer,Monuments&Mernorials Committee report-LexSeeHer June
2022
EXECLJT'IVE SESSION
1. Exemptinn 3: Discuss Strategy with Kespect to Litigatior�
Upon a motion duly made and seconded,by roll call,ihe 5elect Board voted 5-0 at 9:25 p.m. that the
Board go into Executive Session under Exemption 3 t�Discuss Strategy with Respect to Ligation and not
to reconvene in Open Session.Further,Ms.Hai declared that an open meeting discussion on this itern
may have a detrimental effect on the bargaining position of the Town. Adjournment for both Open
Session and Executive Session wi11 occur at the conclusion of the Executive Session. The Board will not
reconvene in Open Session.
AD01.1RN
Up�n a mc�ti�n duly made and secanded,l�y r�ll call,the Select B�a�-d vc�ted 5-�fi-c�m the cxecutive
sewsic�n tc�adjc�urn t��th the cxecutivc weswi�n and regular mecting at 9:53 p.m.
A true record;Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETIN�G
August 8,2022
A remote participation rneeting of the Lexington Select Board was called to order at 6:16prn on Monday,
August 4, 2022 via hybrid meeting services. Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry, and Mr.
Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and
Ms. Katzenback,Executive Clerk.
PUBLIC COMMENTS
None at this time
SELECT BOARD MEMBER CONCERNS & L1AISON REPORTS
1. Select Board Member Concerns &Liaison Reports
Mr. Lucente reminded Board rnernbers that the Select Board Yneinbers' scribed sections for the Annual
Town Report are due to the office befare the end of this month.
DOCUMENTS: Select Board Concerns and Liaison Reports-July 18,2022
TOWN MANAGER REPORT
Mr. Malloy noted that the Attorney General approved Annual Town Meeting Articles 31 and 35 but did
not approve all of Article 28. This will need to go back before Town Meeting at some paint in the future.
Also,the affordable housing lottery far the Waterstone development is now open. He stated that Dave
Pinsonneault recently met with the hired arborist and a�,�-oup af residents near the Center Recreation
Complcx area. Ten of thirty-five trees in the area will be saved and twenty-five trees will be removed
within the next couple of weeks.Finally,the Police Department is now completely housed at 173 Bedford
Street. He thanked all of the staff involved in this complicated move.
CONSENT AGENDA
1. Accept Fund Terms—Williams Family Fund
To accept the tenns of the Williatns Faznily Fund,which will be managed by the Trustees of Public
Trusts.
DOCUMENTS: Williarns Family Fund Tcnns
2. Approve Request for Deferral of Water and Sewer Payment
To approve the deferral of FY2022 water and sewer paytnents for 21 Leonard Road.
DOCUMENTS: Application for dcferral of water and sewer payment-21 Leonard Road
3. Approve Select Board Meeting Minutes
To approve and release the Select Board meeting minutes of July 14,2022.
DOCUMENTS: DRA:FT 07142022 Select Board
4. Select Board Committee Resignation
To accept the resignation of Sara Arnold frarn the Transportation Advisory Carmnittee effective
immediately.
DOCIJMENTS: ResignationLetter-S.Arnoid
5. Water and Sewer Adjustments
To approve the above Water& Sewer Adjustments as recomtnended by WSAB on May 5,2022 and July
14,2022.
DOCIJMENTS: Water Sewer Adjustments 8-8-2022
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 4-0 to approve the
Consent Agenda.
1TEMS FOR INDIVIDUAL CONSIDERATION
1. Liquor License-Change of Manager-Bertucci's Restaurants,LLC d/b/a Bertucci's, 17'7'7
Massachusetts Avenue
Mr. Lucente stated that Bertucci's Restaurants,LLC d/b/a Bertucci's has subrnitted all the necessary
paperwark requesting approval far a Change of Manager on their All-Alcohol Carnmon Victualler Liquor
License. The proposed manager,Randy Melnick, subrnitted a current Aleohol Awareness Training
Certificate. The required CORI check has been completed.
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 4-0 to approve
Bertucci's Restaurants,LLC d/b/a Bertucci's application far a Change of Manager naming Randy
Melnick as Manager and upon ABCC approval,issue an updated Liquor License to Bertucci's
Restaurants, LLC d/b/a Bertucci's,located at 1777 Massachusetts Avenue reflecting the change of
manager.
DOCUMENTS: Bertuccis liquar license change of manager application
2. Liquor License-Change of Manager-Lexingtan Lodge#2204 B.P.O.E.of U.S.A.,lnc.,959
Waltham Street
Mr. Lucente stated that the Lexington Lodge#2204 B.P.O.E. of U.S.A.,Tnc.,has submitted all the
necessary paperwork requesting approval for a Change of Manager on their All-Alcohol Club Liquor
License. The propased rnanager,Audrey Martignetti, subznitted a current Alcohol Awareness Training
Certificate. The required CORI check has been completed.
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 4-0 to approve
Lexington Lodge#2204 B.P.O.'E. of U�.S.A.,Inc.'s, application far a Change of Manager narning Audrey
Martignetti as Manager and upon�BCC approval,issue an updated Liquor License to Lexington Lodge
#2204 B.P.O.E. of U.S.A.,Inc., 959 Waltharn Street reflecting the change of manager.
DOCUMENTS: Elks Liquor license change of manager application
3. Battle Green Flag Request-Manheim Township Police Department
Mr. Lucente explained that Marc Valenti,DPW Manager of Operations,was contacted by Officer Mark
Shivers,Manheim Township Police(PA)via ernail seeking pennission to fly a flag over our Battle Green.
The flag would essentially be raised,fly for a minute or two,then be lowered,or the Town could provide
retired flag,for the purposes of auctioning for the proceeds to support maintenance of Fort Mifflin.All
older flags previously flown over the Battle Green a]ready have been properly disposed of by the DPW,
so Officer Shivers would provide the flag. The flag would be auctioned via a silent auction along with
flags frotn other prominent historic locations(and ships around the country)and the proceeds would
benefit the rnaintenance of Fort Mifflin,in Philadclphia,PA.
Officer Shivcrs explained that a few rnonths ago he started a pro�,�-am to collect tattered American flags.
Tn the last few months,he has already collected over 1,800 flags. This idea grew into an event called
Celebration of Arnerica. One of the main focuses of the event is to raise funding for Fort Mifflin. A silent
auction will be held to raise funds as well. This cvent will be held on September 3,2022,from 1pm-8pm.
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 4-0 to approve flying
a flag over the Battle Green and providing it to Officer Mark Shivers of the Manheim Township Police
Department to be donated for a silent auction to provide funding for the rnaintenance of Fort Mifflin in
PA.
4. Voluntary Outdoor Water Use Restrictions
Dave Pavlik,Water& Sewer Superintendent, stated that he is reqiiesting the Board institute a voluntary
water restriction frarn August 9,2022 to October 14,2022. This will urgc residents and businesses to
refrain frorn any outdoor water use between the peak dernand hours of 5:30am—8:30am daily. This
includes restricting all irrigation and other outdoar landscape/turf watering,washing vehicles,rinsing
driveways,filling pools etc. This is an annual request.
In response to a question frarn Mr. Sandeen,Mr.Malloy explained that the Town, as a member of the
Massachusetts Water Resources Authority(MWRA),cannot make water restrictions mandatory
VOTE: Upon a rnotion duly made and seconded,by roll call,the 5elect Board voted 4-0 to approve a
voluntary watcr restriction on any outdcror water use as reconvnended by Lexington Departrnent of Public
Warks between the hours of 5:30am and�30am daily from August 9,2022 to October 14, 2022.
5. Assignment of Police Of�cers at Polling Locations
Ms. Barry recused herselffrom this item.
Town Clerk,Mary de Alderete, explained that the Tawn Clerk's Offiae has had a long history of
partnering with the Police Department,especially during elections. This item acknowledges the Select
Board's authority to appoint, and respectfully requests t11at the purview of selecting Police Officers to
oversee elections be returned to the Chief of Pralice,where it can best be managed in consultation with the
Town Clerk and Tawn Manager's Office.
Mr. Malloy explained that he aontacted the Mass Municipal Association,who indicated that the
legislative change for this item was made at a Conference Committee.It was not in the ariginal bill that
was passed by the House or the Senate. He balieves that the Select Board likely does not want to vet
which Police Officer should be stationed at which polling location,and that this could be rnore efficiently
donc by the Police Chief,in consultation with the Town Clerk and Town Manager. Tt was confinned
through the State Elections Division that a Police Officer is required to be at the polling location 100%of
the tirne during the election.
Mr.Pato stated that he has never observed an issue with this process as it was in the past,which gives hirn
pause in considering why the legislative change was made. While he is open to considering this change in
dclegation,he does not wish to make it a pennanent change at this tirne.
David Kanter,48 Fifer Lane and Town Meeting Member Precinct 7, stated that he believes this change
shows the Board's explicit support of the Police Departrnent and he supports that.
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 3-0 to designate the
Police Chief,in consultation with the Town Manager and Town Clerk,beginning at the September 6,
2022 State Primary and all other elections in 2022,to assign specific police officers according to
scheduling and availability,to provide a sufficient number of police officers,but not less than one,in each
polling location at every election therein,to preserve arder and to protect the election officers and
supervisars from any interference with their duties and to aid in enfarcing the laws relating to elections,as
required by Section 72 of MGL Chapter 54 as arnended by section 13 of Chapter 92 of the Acts of 2022.
Ms. Barry rejoined the meeting.
6. Rescheduled Discovery Day Street Fair 2022 Request
Mr. Lucente explained that the Lexington Retailers Association(LRA)has requested permission to
reschedule the Discovery Day Street Fair, as the event in May was canceled due to inclement weather,to
be held on Saturday,October 8,2022 from 10:OOam to 3:OOpm in the following areas: Massachusetts
Avenue,from Waltham Street to 1Vleriam Street(both sides); and Depo#Square; and Muzzey Street,frarn
Massachusetts Avenue to the first private driveway; and Massachusetts Avenue,north-side sidewalk,
frarn Edison Way to Waltham Street; and Visitors Center lawn.
Mr. Lucente stated that permission is also being requested far the following:pennission to erect a
temporary sign on the Minuteman Commuter Bikeway behind 1775 Massachusetts Avenue during the
event for publicity purposes,provision of free parking at the Central Business District parking rneters,and
no chargc for parking in the Depot Lot on Discovery Day. The Police Department,Fire Department,
Economic Development Office, and Department of Public Works have reviewed the request with no
concerns. The Health Department will work with the applicant ta provide the appropriate pennitting for
the food vendors/booths. The applicant shall work with the Engineering Department regarding the Center
Streetscape status at the time of the event. The One-Day Liquor License for the requested Beer Garden
will be applied far by the requester at a future date.
In response to a question from 1VIr. Kanter regarding the proposed banner for the event,Mr. Lucente
explained that this request will be handled through the Town Manager's Office and will not be voted on
by the Board this evening.
VOTE: Upon a rnotion duly tnade and seconded,by roll call,the Select Board voted 4-0 to approve
restricting vehicular access in the following areas far the 2022 Discovery Day Street Fair to be held on
Saturday, Octaber$,2022 from 6:OOam to S:OOpm: Massachusetts Avenue,from Waltham Street to
Meriarn S�reet(both sides); and Muzzey Street,from Massachusetts Avenue to the first private driveway;
and Massaahusetts Avenue,north-side sidewalk,from Edison Way to Waltham Street.
Further,move ta approve permissian to erect a temporary sign on the Minuteman Commuter Bikeway
behind 1775 Massachusetts Avenu�during the event far publicity purposes.
Further,move to approve free parking at the Central Business District parking meters, and not charge for
parking in the Depot Lot an Discovery Day.
Further,all approvals and locations are subject to rnodifications as rnay be required by Departrnent of
Public Works,Public Safety,Public Health,Engineering and/ar Town Manager up to the time of the
event.
DOCUMENTS: 2022 Discovery Day Request-Rescheduled far October 2022
7. Approve Additional American Rescue Plan Act(ARPA)Funding
Mr. Lucente explained that the Board had previously discussed approving those funding requests in which
at lcast three Select Board members favored. There are a number of requests that have "holds" and Senior
Managers are on hand to speak to these items,if needed.
Mr. Malloy noted that the price for the electronic sign board has increased from$40,000 in the initial
request to $43,600,which is reflected in the attachments.Also,the Town Clerk has detennined that the
original request far printing ballots will not work as proposed and she will continue to look into alterative
options. The parklet proposal request is far$75,000. The outside shelter proposal request has increase in
cost to approximately $75,000. The water fountain replacement at Center and Lincoln Parks is estimated
to cost $20,000. The adjustable basketball hoops are estimated to cost $10,500. The 250`h Committee's'
wcbsite and promotion request is estirnated at $40,000. The bike racks far East Lexington are estirnated at
$7,200. The Fire Pumper overage is estimated to cost$42,442,and the new hose is estimated to cost
$14,109.Finally,the ATV ambulance is estimated to cost$93,476.All of these iterns total to$466,167,
and there is currently $6,731,993 left in the ARPA budget.
Mr. Malloy explained that the Sustainability and Resilience Officer is considering contracting with a
company called Abode,which offers training on heat pumps and also helps facilitate with residents
interested in moving to an electric heat pump,heating,and air conditioning source. This would include a
wcbsite with information for residents. The company would train individuals to becotne heat putnp
advocatcs far the community. The cost for this is approxitnately$16,400.
Mr. Malloy also noted that two Board mernbers previausly indicated support for funding ternparary HR
staff out of ARPA funds. This temparary staffing rcquest,which was recommended as part of the
organizational assessment,may come back before the Board within the next couple of weeks.
Mr. Malloy explained that there is sorne concern among local government advocates�,�-oups,like the
Mass Municipal Association,that if Congress were to change in rnidtenn elections there could be a
clawback of rcmaining ARPA funds. A clawback would occur if the federal governrnent requested any
un-uscd ARPA funds back fram the Town. Town staff has continued to bring forth projects to the Board
that it feels will support aammunity business and residents in hopes of using much of the ARPA funding,
if possibie.
Mr.Pato stated that he would like to see ARPA funds considered for improving and monitoring air
quality in buildings.He also considered incentives for private facilities, such as restaurants and stores,to
considcr improvin�;air quality. Finally,he suggested considering fully funding the roof of the Bridge
School, as the project is currently sclleduled to be done in sections due to supply chain issues and costs.
Ms. Barry stated that she would like to see an item included to use ARPA funds to help fund the
Affordable Housing Trust. She noted that the Board rnay also want to discuss funding to help with hybrid
meetings into the future.
Mr. Sandcen echoed his colleagues' aomments regarding ARPA funding far affordable housing and also
for upgrading and monitoring air quality in buildings. He also noted that he is in support of keeping some
ARPA funding available in case there are additional financial impacts to local businesses which need to
be addressed.
Mr.Pato stated that he is unsure if funding the Affordable Housing Trust can be considered COVID-
related. This is an ongoing issue that the Town needs to address. He would like to use these funds to
create progratns that have broad impact and provide the support to those who need it most.
Mr. Lucente noted that$500,000 of this ARPA funding has been put aside for participatory budgeting.
Mr. Malloy noted that all ARPA funds have to be completely obligated by the end of December 2024.
There is a short window thereafter by which the funds then need to be fully expended. He stated that the
TT Directar's request reads"interactive touchscreens,"but a mare accurate description of the item is
"large fonnat displays for hybrid meeting roarns."
Dawn McKenna, 9 Hancock Street and Chair of the Tourism Committee,noted that one of the direct
irnpacts frorn COVID was the closing of the Visitor Center and visitor operations of the Town. The
Tourism Committee is very concerned that funds lost by both the Visitor Center operations and the
Liberty Ride operations have not been replenished. Liberty Ride is still not operating at full strength, and
this has had an overall impact on economics far the Town.
VOTE: The Board took a vote on each of the previously reviewed ARPA project requests. Upon motions
duly made and seconded,by roll call vote,the following requests for ARPA funds were approved by the
Board:
Department ARPA Fundin�7,Request Approved Cost Select Board Vote
DPW Two additional electronic sign $43,600 Motion Passed 4-0
boards for communications($15-
$20K each)
Hurnan Services Bike Racks for East Lexington $ 7,200 Motion Passed 4-0
Econ. Dev/DPW Parklet $ 75,000 Motion Passed 3-1
Recreation Outside Shelters(Cost Tncrease) $ 75,000 Motion Passed 4-0
Recreation Water Fountain Replacement $20,000 Motion Passed 4-0
(Center&Lincoln)
Hurnan Resources Temparary Administrative $26,609 Motion Passed 4-0
Assistant
Fire Deparnnent Fire Pumper Overage $ 82,8$2 Motion Passed 4-0
Fire Departrnent N�ew Hose for Fire Pumper $ 14,109 Motion Passed 4-0
Recreation Basketball Hoops('7) $ 10,500 Motion Passed 4-0
VOTE: Upon a motion duly made and second,by roll call vote,the Board voted 2-2 regarding
Semiquincentennial Carnmission's request for ARPA funds for website and prarnotion,thus the request
was not appraved.
The Board discussed the other ARPA funding requests that were designated as a hold.
Mr. Sandeen stated that he would like to see a mare farmal presentation regarding the East Lexington
Bike Path landscape improvements project.
Ms. Barry stated that she would like to change her vote to a`yes' for the IT large fonnat displays for
hybrid rnceting rooms item, and the ternparary HR Administrative Assistant itern.
In response to a question frarn Mr. Sandeen regarding how the temparary Human Resources(HR)
Administrative Assistant item is COVID-related,Mr. Malloy explained that this was one of the highcst
priority Program Itnprovement Request items which had to be butnped due to the fact that there was a
significant drop in hotel/motel revenues due to COVID. Mr.Pato added that the load on the HR
departrnent has increased,as ernplayees have been asking more insurance-related issues and needing
more direct care provided through that Department.
VOTE: Upon a rnotion duly made and seconded,by roll call,the Select Board voted 4-0 voted to approve
ARPA funds for the temporary Human Resources Administrative Assistant($26,609).
Thc Board a�,�-eed that it would like to see a more formal presentation and hear frarn neighboring
communities regarding the blue bike request.
DOCIJMENTS: ARPA Select Board Preferences,ARPA Update
8. Discuss Select Board Meeting Times
The Select Board will discuss meeting start tirnes as of Labar Day on Monday, Septernber 5,2022. The
Select Board rneeting starts times were rnoved from 7:OOprn to 6:OOpm for the summer rnonths of July
and August. The first Select Board meeting after Labor Day is on Tuesday, Septernber 6,2022.
The Board proposed meeting to start at 6:OOprn on September 6,2022 and at 6:30pm for subsequent
regular meetings.
DOCUMENTS: Schedule of Select Board Regular and Work Session 1Vleetings
ADO[JRN
Upon a motion duly made and seconded,by roll call,the 5elect Board voted 4-0 to adjourn the rneeting at
8:15pm.
A true record;Attest:
Kristan Patenaude
Recording Secretary
SELECT BOARD MEETIN�G
August 15,2022
A rernote participation meeting of the Lexington Select Board was called to arder at 6:02 p.m. on Monday,
August 15,2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato,Ms. Barry,
and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager;
and Ms. Katzenback,Executive Clerk.
PUBLIC COMMENTS
N�one at this time.
SELECT BOARD MEMBER CONCERNS & LIAISON REPORTS
1. Select Board Member Concerns & Liaison Reports
Mr. Sandeen noted that the Federal Governrnent recently passed the Inflation Reduction Act. One of the
implications of this Act is that the Solar Tnvestment Tax Credit has been increased from 26%to 30%. The
Tnflation Reduction Act now allows nonprofits, schools,and municipalities to take a cash payment in lieu of
the 30%Tax Credit. This could have important implications far the Town's solar energy projects for the Fire
Department,Police Depart7nent,and high school projects going forward.It also allows an additional 20%
Tnvestment Tax Credit for qualifying low-income residential building projects.
Ms.Hai suggested that the Sustainability and Resilience Officer look into this further.
TOWN MANAGER REPORT
Mr. Malloy stated that WalletHub ranked Lexington as the#4 small city to live in in America.Hobbs Brook
Real Estate has subrnitted their site plan for 95-99 Hayden Street and has a hearing scheduled in a couple of
weeks. The Police Station project bids will be opened on Thursday.
CONSENT AGENDA
1. Approve Select Board Meeting Minutes—Thzs item removed from consent agenda to be
rescheduled on a future agenda
2. Approve One-Day Liquor Licenses
To approve seven One-Day Liquor Licenses for Spectacle Management to serve beer and wine in the lobby
of Cary Memorial Building, 1605 Massachusetts Avenue,far the purpose of seven events as follows: Grace
Kelly Concert, Saturday,October 4,2022 frarn 7:OOprn to 11:OOpm; Croce Plays Croce Concert, Sunday,
October 16,2022 from 6:OOpm to 10:OOpm;N�athan Carter Concert, Thursday,November 10,2022 from
7:OOpm to 11:OOpm; Livingston Taylor&Tom Chapin Concert,Friday,N�ovember 11,2022 from 7:OOprn to
11:OOpm;Paula Cole& Sophie B.Hawkins Concert, Saturday,N�ovember 12,2022 frarn 7:OOpm to
11:OOpm; Vienna Boys Choir-Christrnas in Vienna Concert, Thursday,Decernber 15,2022 frarn 6:30pm to
10:30pm; and Kenny G The Miracles Holiday and Hits Tour Concert,Friday,December 16,2022 from
7:OOpm to 11:OOpm.
To approve a One-Day Liquor License for Eastern Massachusetts Association of Carnmunity Theaters
(EMACT)to serve beer and wine in the rnain and lower lobbies of Cary Memorial Building, 1605
Massachusetts Avenue,far the purpose of their Annual Theater Awards Cerernony and Event on Saturday,
August 20,2022 from S:OOpm to 11:OOpm.
3. Select Board Committee Resignation
To acccpt the resignation of Archana Dayalu from the Sustainable Lexington Comrnittee effective
immediately.
DOCUMEN�TS: ResignationLetter-A.Dayalu
4. Authorize Communications Advisory Committee to Begin Negotiation Process for the Renewal
of the Comcast of Massachusetts 11I,Inc.Cable Television License
To authorize the Carnmunications Advisory Carnmittee to conduct the process of negotiating a renewal
Cable Television License with Carncast of Massachusetts ITT,Inc.
DOCUMEN�TS: Request for Select Board approval for CAC to negotiate Comcast license renewal
VOTE: Upon a motion duly made and seconded,by roll call,the Seleat Board voted 5-0 to approve the
Consent Agenda items 2, 3, &4.
ITEMS FOR INDIVID[JAL CONSIDERATION
1. Water and Sewer Abatement Appeal-40 Arcola Street
John Rossi,Appellant, explained that he has lived in and raised a family in his home for approximately 23
years.He was surprised to exarnine his watcr and sewer bill last December and find a$7,000 adjustment for
what was owed in water and sewer. He deternuned this was because,for the last three years,the water and
sewer bills had been estirnated.During the time of these bills,he had two water leaks at his home,one in
2020 and one in 2021 which were subsequently repaired. He was disappointed to learn that the abaternent is
only available far interest only. He finds this to be unfair,especially because many deadlines far things were
extended during the pandetnic. Also,the billing system is run quarterly,not monthly. He did not think
anything of the decreasing water bills that he was reaeiving,did not know they were only estimates,and did
nat think they could be due to a leak. He asked the Board to show fairness and compassion in considering his
request for appeal.
Vyctoria Walsh,Utility Enterprise Business Manager, explained that bills are billed semi-annually and does
nat knock on doors when meters are not accessible. $lue postcards are left at properties when this occurs.
The Department does not adjust estimated bills anymore as a way to put some responsibility on the custarner
to contact the Department,if this is the case,and because it is difficult far the Board to determine an
abaternent amount based on actual usage when estimates have been used for a period of time.
Tn response to a question from Mr. Lucente,Mr. Rossi stated that he never received any of the blue postcards
nating it was possible the aards blew away during inclernent weather.
Tn response to a question from 1VIr. Sandeen,Mr.Malloy stated that the Town is always open to discussing
payrnent schedules far large bills such as this.
Ms.Hai suggested that the para�,�-aph in the bill which mentions the estimated usage be highlighted in sarne
way to better draw people's attention to it.
Ms.Hai stated that she believes it is important for the Board to be consistent with its decisions. The Board
heard a very similar case within the last couple of weeks, and it did not reverse the WSAB decision at that
time.
VOTE: Upon a motion duly rnade and seconded,by roll call,the Select Board voted 5-0 to deny the appeal
of Mr. John Rossi,40 Arcola Str��t.
DOCUMEN�TS: 40 Arcola Street-Letter of Appeal to Select Board 2022-07-25,40 Arcola Street-Appeal
Denial,40 Arcola Additional Tnfonnation
2. Approve Vision Zero Traffic Safety Plan
Ross Morrow,Assistant Town Engineer,reviewed the Vision Zero Traffic Safety Plan.
Ms.Barry suggested that reference to the Town's sidewalk and pavernent indexes be included in this Plan.
Mr. Sandeen suggested including an objective in the Plan that it should be both safe and perceived to be safe
to travel on both foot and bike. He would also like to see an objective included that the tearn interview
successful communities, such as Hoboken,N�ew J�ersey,which has achieved zero fatalities for four years
running,versus carnmunities that have seen crashes or fatalities rise, even in spite of adopting this type of
program.
David Kanter,44 Fifer Lane and Town Meeting Mernber Frecinct 7, stated t11at he believes there needs to be
identification and perspective regarding State-owned roadways in Town,which affect the ability of the Town
to dictate anything under Vision Zero on these roads.
VOTE: Upon a motion duly rnade and seconded,by roll call,the Select Board voted 5-0 to approve the
Vision Zero plan,as presented.
DOCUMEN�TS: Presentation,Action Plan
3. Presentation-Town Organizational Assessment Project Report
Julia N�ovak,Rebekka Hosken, and Jim Flick,of Raftelis reviewed the Organizational Assessment they
performed. Some of the recommendations included in their report are: suggest removing the reference to
Assistant Town Manager for the Director of Land Use,Health,&Develaprnent,as well as Finance positions,
and call them Department Direatars that provide supervision for important organizational functions; establish
a�ew position within the Town 1Vlanager's Office of Assistant Town to take sarne of those specific
functional roles and provide supervisian to thezn; and restructuring the support functions for both the Select
Board and the Town Nlanager's office,to create opportunities far cross training and improving efficiency and
daily operations.
Ms.Hosken stated that,regarding Human Resources(HR)in Town,it was noted that the Town HR was
largely decentralized. There is a low level of HR support being provided to departments right now, as the
Town HR staff are really focused on pracessing benefits for both the Town and school staff, ar
approximately 1,500 enlplayees. There is insufficient staffing to address strategic Town priorities and HR
needs. The recormnendation is to take a part time HR Municipal Assistant and make that person full time,
and then to add sarne lirnited-term HR staff to provide additional capacity. A second recomrnendation is to
rcarient the Town's HR Departrnent to focus on strategic priorities.
Ms.Hosken stated that,regarding the Public Health Department,the recornmendation is to rnove this
department outside of the Land Use,Health,&Development Departrnent into its own department, and to
have its Director report directly to the Town Manager. The recarnmendation for the Transportation
Departrnent includes three different options: to simply clarify the duties of the department,to create a
standalone Transportation Division within the Land Use,Health, &Development Department and cornbine
all staff in onc location, or to leave the Transportation staff where they are currently located but have them
report to the Transportation Division in the Land Use,Health, &Developrnent Departrnent. Another
recommendation is to rename the Land Use,Health,&Development Department to a Community
Dev�lopm�nt D�partm�nt.
Mr. Flick explained that,regarding the Facilities Department,one recommendation is to make Facilities
responsible for the interiar and exterior of the physical structures in Town, and then assign Public Works to
be responsible for all the grounds maintenance,including rnowing,landscaping, snow removal, and paving
activities. This would include both Town and school facilities. The Facilities Department would also manage
the construction of any new structures and partnering with applicable stakeholder departments in the
planning process. Tt is also recommended that the Town Manager become the sole direct supervisor far the
Facilities Director,and that a formal service a�,�-eernent be drafted for facilities maintenance at the schools.
Mr. Flick statcd that a recomrnendation is for the Town to create one housing position to focus directly on
hausing issues. This position could be added within the next two to three years.Regarding the Information
Technology(IT)Department,a recornmendation was made to retitle the Information Technology Director to
Assistant Director for Technology Tnfrastructure.Another recormnendation is to eliminate the position of
Webmaster and the function be reassigned under the Public Tnformation Officer in the Town Manager's
Office. The Municipal Assistant should also report directly to the Department Directar.
Regarding the Finance Department,Mr.Flick explained that recarnmendations included amending the Town
bylaws to delete Special Act Chapter'777,which would elirninate the use of the Comptroller title. The
pasition would then be retitled as Finance Directar. Also finding additional ways to automate the Town's
payroll process.
Ms.N�ovak explained that one recomrnendation made was to streatnline the nurnber of boards and
cornmittees that exist in Town.An additional recammendation was to identify staff people for specific
cornmittces. Finally, a recarnmendation for fornlal onbaarding far new board and committee rnembers.
Mr. Malloy stated that he will draft an implementation plan which will first be shared with the senior
tnanagers,before being brought back before the Board for a lar�;er discussion.
Mr.Pato stated that he would like to make sure both the boards/committees in Town and the Town
operations thernselves are meeting the Town's needs. He is more interest in the direction of these groups than
the exact titles or numbers that exist.
Ms.Barry stated that she is not in favor of combining the Select Board's Office with the Town Manager's
Office. She stated that this report seems Town Office Building focused and asked if the scope of work
included an arganizational assessrnent across all Town departments. 1V1s.Novak stated that the report was a
high-level assessment focused on structure.
Ms.Barry stated that she is confused with the tnentions of removing and adding titles throughout the report.
Shc stated that,while she agrees there needs to be an assessment as to the number of boards/committees in
Town,there also needs to be great caution taken not to offend any volunteers of the Town.
Tn response to a question from Ms. Hai,Mr. Malloy explained that the original Request for Proposal was to
da an organizational assessment of the structure of the Town government, and where there could be
efficiencies gained and better adjacencies. There are likely still funds left from the original appropriation in
case further refinement ar expansion of the project is desired.
Mr. Sandeen agreed with Mr.Pato and Ms. Barry on the keeping Select Board office staff independent. Mr.
Sandeen stated that he was also expecting that this report would include recornmendations on an operational
assessrnent of how the Town can be more effective in providing services,and also how the Town can be
rnorc effective in providing clarity to residents on where those services are provided. Mr. Sandeen also
agr�ed that w�hav�extraordinary citizens who ar�willing to mak�valuable contributions to th�Town, and
we should be ernbracing that resource,not pushing it away. He a�,�-eed with the recommendations on the
proposed reorganization of the Health Departrnent and Transportation roles. He does not support the
rccornmendation to hire an assistant town manager to manage Sustainability,DEI and Comrnunications,
instead believing that those roles should be integrated with senior staf£ He was hoping this report would
have provided recomrnendations on how the decision making culture of the organization might be more
effective in the future. Ms. Hai stated that titles do have an important role to play in retention and recruiting.
She was unsettled with the report focusing on staff not answering phones in the office,versus a reflection of
the valuable work that staff is cornpleting.
Mr. Malloy stated he would bring to the Board at a future meeting his proposal for an itnpletnentation plan
for further discussion.
DOCUMEN�TS: Raftelis Report Presentation
4. Noise Bylaw Special Permit Amendment Request-Night Work for Water Main Replacement
on Lowell Street
Ms.Hai explained that, due to unfareseen utility conflicts,the contractor was delayed in the work towards
installing 24"water main to the intersection of Woburn Street and Lowell Street. T11e applicant respectfully
requests an amendrnent of the dates frorn the weeks of August 4th and August 15th to now be the weeks of
August 22,2022 and August 29,2022,Monday through Friday from 7:OQpm to S:OOam(4 nights each week)
on the N�oise Bylaw Special Permit,which was originally approved at the July 25,2022 for nighttime work
on the Water Main Replacement Project at the intersection of the Lawell and Woburn Streets in Lexington.
VOTE: Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to amend dates on
the N�oise Bylaw Special Pennit for evening work to be conducted from 7:QOpm to S:OOarn for four nights
Monday through Friday,for the each of the weeks of August 22,2022 and August 29,2022 with notification
to all abutters by mail and by hand required befare comrnencement of the night work for the Town of
Burlington's water main replacement project at the intersection of the Lowell and Woburn Streets in
Lexington.
DOCUMENTS: Request Letter to amend permit
5. Discuss Potential Special Town 1Vleeting regarding Remote or In-Person Participation and
Potential Schedule
Ms.Axtell reviewed the following draft schedule if a Special Town Meeting were to be held in early
November:
9/12/22 - Select Board would call a Special Town Meeting
9/23/22 -Citizen petitions would be due.
9/19/22 -Draft warrant would be shared at the Select Board meeting.
10/3/22 -Final warrant presented and signed by Select Board on this evening.
10/4/22 -Warrant would need to be sent to the printer
11/1/22 -Proposed first day ofpotcntial Special Town rneeting.
The Board discussed the possibility of holding the Special Town meeting in a hybrid fashion.It was also
nated that potential articles should be of tirne-sensitive nature when being requested for inclusion in a
Special Town Meeting.
ADJOURN
Upon a motion duly made and seconded,by roll call,the Select Board voted 5-0 to adjourn the meeting at
8:04 p.m.
A true record;Attest:
Kristan Patenaude
Recording Secretary
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Lowering the Battle Green Flag on September 11, 2022
ITENI
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.4
SUMMARY:
The Battle Green Flag has annually been lowered on September llth for the anniversary of the 9/11 attack on
the United States and in memory of all those who lost their lives.
SUGGESTED MOTION:
To lower the Battle Green Flag on Sunday, September 11, 2022, the anniversary of the 9/11 attack on the
United States and in memory of all those who lost their lives.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Dissolve Ad Hoc Grain Mill Alley Steering Coirnnittee
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.5
SUMMARY:
The Select Board is being asked to approve the dissolution of the Ad Hoc Grain MillAlley Steering
Committee. The Committee's final recommendations were submitted to the Board of Selectmen at the end of
2015 and the "Grain Mill Alley lmprovements" were included in the F Y2017 Capital Project requests. ln
March of 2016, the Board of Selectmen voted unanimously to narrow the request to the bicycle path and just
propose one part of the Grain Mill Alley project at Town Meeting. On April 25, 2016, the Annual Town
Meeting Warrant Article 80:Appropriate the FY2017 Community Preservation Committee Operating Budget
and CPA Projects - Grain Mill Alley Design Improvements was adopted by Town Meeting. No further work
has been done on the Committee as the criteria of the charge has been met. The Committee has not met since
2016. The Grain Mill Alley Bike Node project is currently underway with an anticipated completion in the
spring of 2023.
SUGGESTED MOTION:
To dissolve the Ad Hoc Grain Mill Alley Steering Committee.
Move to approve khe consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
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AD HOC GRAIN MILL ALLEY STEERING COMMITTEE
Members: Seven
Appointed by: Members and Chair Appointed by Board of Selectmen
Length of Term: Work Completed within One Year
Staff: Economic Development Director
Liaisons: Selectmen, Historic Districts Commission, Bank of America and Office
Condo Association
Description. The Ad hoc Grain Mill Alley Steering Committee(GMASC) shall work to develop a
conceptual design, supported by the abutting properry owners,which enhances the alley's aesthetic,
offers new utiliry, and improves the safe passage ofpedestrians between the bikeway and the
Center's retail corridor. To that end,the Committee shall work with the property owners at 1761 and
1775 Mass Avenue and the Historic Districts Commission(liaisons to the Committee)to develop an
agreed upon concept design and make a final recommendation to the Board of Selectmen,pi•eferably
by November 2015 such that final design and construction funding can be included in the FY 17
capital budget request.
The Grain Mill Alley Steering Committee will:
• Present to and incorporate reco�nmendations�roin the Historic Districts Commission.
• Decide on a final landscape design recoimnendation for that area that addresses the three
sections of the alley: ])the intersection at the bilceway, 2) the area between the two buildings,
and 3)public right of way at Mass Avenue (in consultation with the DPW/Center Streetscape
proj ect).
� Support installment of temporary street fiu-niture, objects, and/or lighting to gauge the use
before and after the installation and inform the final recommendation.
Criteria for Membership. Members shall include:
1. Center Committee
2. Planning Board Meinber
3. Design Advisory Committee
4. Arts Community
5. Youth of the Community
6. Tourism/Visitor Community
Priar to serving as a member of this Committee, appointees are required to:
1. Acknowledge receipt of the Summary of the Conflict of I�iterest Statute. Further, to continue to
serve on the Committee the member must acknowledge annually receipt of the summary of the
Conflict of Interest Statute. Said summary will be provided by and acknowledged by the Town
Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line training
requireinent required by the Conflict of Interest Statute. Further,to continue to serve on the
Committee,the member must acknowledge eveiy two years completion of the on-line training
requirement.
Ref: Charge adopted by the Board of Selectmen on May ]],2015.
Board of Selectmen voted to designate as Special Municipal Employees on May 18, 2015.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamations
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.6
SUMMARY:
Sustainable Food Systems Da�
Maggie Peard, Sustainability Director, is requesting that the S elect Board approve and sign a proclamation
declaring September 20, 2022 as Sustainable Food Systems Day. The proclamation request was tnned to
coincide with Sustainability Day at the Lexington Farmers' Market. The proclamation was foimally known as
"Local Food Day" and recognized on the first Tuesday in October. It was originally requested and approved
as Local Food Day in 2021.
Childhood Cancer Awareness Month:
Kids Cancer Connection, Inc. is requesting that the Select Board approve and sign a proclamation recognizing
the month of September 2022 as Childhood Cancer Awareness Month. The proclamation was originally
requested and approved 'u12015.
Suicide Prevention Month:
The Lexington Human Seivices Department is requesting that the Select Board approve and sign a
proclamation annually recognizing the month of September as Suicide Prevention Month. This is an annual
request since 2021.
SUGGESTED MOTION:
To approve and sign aproclamation recognizing September 20, 2022 as Sustainable Food Systems Day.
To approve and sign a proclamation recognizing the month of September 2022 as Childhood Cancer
Awareness Month in the Town of Lexington.
To approve and sign a proclamation annually recognizing the month of September as Suicide Prevention
Month in the Town of Lexington.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
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PROCLAl�IATION
Wheaeas: consumers are encouraged to, whenever possible, purchase fruits, vegetables, grains, meats,
beverages, and all products made from them that are raised, value added, and consumed in
Massachusetts; and
WheNeas: nutritious food along with clean air and water are the necessities of life and all who work in
agriculture and a sustainable food system play an essential role in stewarding these precious
resources; and
Whereas: local food outlets and producers in Lexington, including but not limited to the Lexington
Farmers' Market and the Lexington Community Farm help to build a strong sustainable local
food system and serve as public and coimnunity gathering places; and
Whereas: food waste collection and composting initiatives are essential to a sustainable and regenerative
food system,and are imperative to reducing waste and its associated greenhouse gas emissions;
and
Wheaeas: Lexington Public Schools are encouraged to source foods from local farmers and food producers,
for the long-term health, sustainability, and economic growth of the Lexington community for
future generations; and
Whereas: the Lexington Fanners' Market farmers and food producers, Town composting
providers,and localized energy programs contribute to the vitality of Lexington's natural
ecosystems, economic resilience, and community health; and play a critical part in
combating the effects of climate change.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby
proclaim September 20,2022 as
Sustainable Food Systems Day
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the
6th of Septeinber 2022.
JILL I.HAI,CHAIR .IOSEPH N.PATO
SUZANNEE.BARRY DOUGLASM.LUCENTE
MARK D.SANDEEN
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PROCLAl�ZATION
Whereas: families, caregivers, charities and research groups across the United States observe September
as Childhood Cancer Awareness Month; and
Whereas: the American Cancer Fund for Children and Kids Cancer Connection report cancer is the
leaciing cause of death by disease among U.S. children between infancy and age 15. This
tragic disease is detected in nearly 16,000 of our country's young people each and every year;
and
Whereas: one in five of our nation's children loses his or her battle with cancer. Many infants, children
and teens will suffer from long-term effects of comprehensive treatment, including secondary
cancers; and
Whereas: founded over twenty years ago by Steven Firestein, a member of the philanthropic Max
Factor cosmetics family, the Ainerican Cancer Fund for Children, Inc. and Kids Cancer
Connection, lnc. are dedicated to helping these children and their families; and
Whereas: the American Cancer Fund for Children and Kids Cancer Connection provide a variety of
vital patient psychosocial services to children undergoing cancer treatment at Boston
Children's Hospital, UMass Memorial Medical Center in Worcester, as well as participating
hospitals throughout the countiy, thereby enhancing the quality of life for these children and
their families; and
Whereas: the American Cancer Fund for Children and Kids Cancer Connection also sponsor toy
distributions, Laughternoon - Laughter is Healing,positive appearance programs,pet-assisted
therapy, KCC Supercar Experience, educational programs and hospital celebrations in honor
of a child's determination and braveiy to fight the battle against childhood cancer.
NOW, THEREFORE, WE THE SELECT BOARD of the Town of Lexington, Massachusetts, hereby declare
September 2022 as
Childhood Cancer Awar�eness Month
and urge all our citizens to remember the young lives taken too soon, stand with the families facing
childhood cancer today, and rededicate ourselves to combating this terrible illness.
IN WTTNESS WHEREOF,we have set our hands and caused the seal of Lexington to be aftixed herewith
on the 6t" of September 2022.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNEE.BARRY DOUGLASM.LUCENTE
MARK D.S.4NDEEN
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PROCLA�TATION
Whereas: September is known globally as Suicide Prevention Month and throughout the month mentalhealth advocates,
prevention organizations, survivors,allies,and community members unite to promote suicide prevention
awareness; and
Whereas: National Suicide Prevention Week is held the Monday through Sunday surrounding World Suicide Prevention
Day which is observed on September 10 and overall, these observances are intended to promote awareness,
and highlight resources available in our communities and share stories;and
Whereas: the simple goals are to learn how to help those around us and how to talk about suicide without increasing the
risk of harm;and
Whereas: suicide can affect anyone regardless of age, ability, gender, race, sexual orientation, income level,religion or
background;and it is overall the lOr�'leading cause of death in the United States and the second leading cause
of death for people ages 10-34;and
Whereas: people in the United States die by suicide at a rate of about one death every 11 minutes resulting in mare
than 48,000 deaths by suicide each year;and
Whereas: suicide is preventable and we all have a role to play in order to save lives and create healthyand strong
individuals,families,and communities;and
Whereas: many factors can inerease the risk for suicide.For example,people who have experiencedviolence,including
child abuse,bullying,andlor sexual violence,are at a higher risk of suicide.Youth who are lesbian,gay,or
bisexual also have higher rates of suicidal ideation and behavior compared to their peers who identify as
straight;and
Whereas: we encourage all residents to take the time to inquire as to the wellbeing of their family, friends,and neighbors
during this month and to genuinely convey their appreciation for their existence by any gesture they deem
appropriate.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts,do hereby proclaim the month of
September to be annually recognized as
Suicide P�evention Month
in the Town of Lexington as we work together to save lives in our community.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 6th of
September 2022.
.iILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNEE.BARRY DOUGLASD�.LUCENTE
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Recommended Parking Regulations - One-Hour Parking Spaces in Front of 93-97
Massachusetts Avenue
PRESENTER: ITEM
NUMBER:
Jill Hai, Select Board Chair
C.7
SUMMARY
Action Re�uired
The business owner has requested to modify three umnarked parking spaces in front of their business to one-
hour parking limits.
• The Traffic Safety Group has reviewed and is recommending the change.
• The recommended change will ensure parking for the businesses at 93-97 Massachusetts Avenue.
SUGGESTED MOTION:
To modify the Lexington Traffic Ru1es and Orders, Chapter 192-18 Schedule 1 -Parking Locations and
Prolubitions to alter the three unmarked parking spaces adjacent to 93-97 Massachusetts Avenue to be limited
to one-hour parking.
Move to approve the consent.
FOLLOW-UP:
Planning Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
ATTACHMENTS:
Description Type
❑ V'�;�'�r�;r�titcst t�s C�utivalctl�',��1tin7�R�tcg;aii➢�:GhuQrrti4; ���.uc(cu!�S I`�G,�:d�^uu.rll
5 MORM/j�,� TOWN OF LEXINGTON
°�� � �'�`��� TRANSPORTATIONSAFETYGROUP
a"f : r '�'`
( '3`�g
i�f��� -" �'„7)nti�
1625 Massachusetts Avenue Contact: Sheila Page
��" j� `" � ����� Lexington,Massachusetts 02420 Assistant Plannin
n���y,. g
""`��'�iroc�r!�� 781-698-4560 Director
https://www.le�n onma.gov/transportation-safe - rou� sbase(a�lexinetonma. o�v
Date: September 1,2022
To: Jim Malloy; Town Manager
Cc: Kim Katzenback, Executive Clerk Select Board
Carol Kowalslci, Assistant Town Manager far Land Use Health and Development
Michael McLean, Chief of Police
David Pinsonneault, Department of Public Works Director
Fr: Transportation Safety Group - Sheila Page, Assistant Planning Director
RE: Recommended Parking Regulation Amendment
One-hour parking in front of 93-97 Mass Avenue
In response to a business owner's request TSG recommends that the Select Board amend
the Traffic Rules and Orders Chapter 192-18 Schedule 1 Parking Locations and
P�ohibitions to change three un-marked parking spaces to one-hour parking spaces in front
of 93-97 Massachusetts Avenue.
The restricted parking will ensure convenient parking spaces for the businesses at 93-97
Massachusetts Avenue. There is ample available parking nearby to serve the needs of the
neighborhood and MBTA bus riders.
TSG asks that this recommendation be included in an upcoming meeting.
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VOTED: IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 689 OF
1986 OF THE GENERAL LAWS, THE TRAFFIC RULES AND ORDERS
OF LEXINGTON, ADOPTED BY THE BOARD OF SELECTMEN ON
NOVEMBER 13, 1967, NOW CHAPTER 192 OF THE CODE OF
LEXINGTON, ARE HEREBY AMENDED AS FOLLOWS:
BY ADDING TO CHAPTER 192-18 SCHEDULE 1 THE
FOLLOWING
LOCATION SIDE FROM TO REGULATION
Massachusetts North 109 Massachusetts Approximately ONE HOUR
Avenue Avenue 75 feet south to PARKING
the driveway of
93 Massachusetts
Avenue
DATE OFPASSAGE
SELECT
BOARD
ATTEST TOWN CLERK
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Theater License Renewals
ITEM
PRESENTER: NUMBER:
Jill Hai, Select Board Chair
C.8
SUMMARY:
Lexington Theatre Project, Inc. dIb/a Lexington Venue, 1794 Massachusetts Avenue,has submitted an
application, and all necessary documents, to renew two Theater Licenses for the purpose of showing movies in
Cinemas 1 and 2. Their current licenses expire on September 1, 2022.
The Fire Safety inspection was completed and passed on Apri]22, 2022. A Certificate of Inspection was
issued in June 24, 2022 by the Building Inspector. The Zoning Administrator did not have any concerns.
SUGGESTED MOTION:
To approve the application and issue two Theater Licenses to Lexington Theatre Project, Inc. d1b/a Lexington
Venue, 1794 Massachusetts Avenue, for Cinema 1 and Cinema 2 to show movies from September 1, 2022
through September 1, 2023.
Move to approve the consent.
FOLLOW-UP:
Select Board Office
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Water and Sewer Abatement Appeal - 12 Curve Street
ITEM
PRESENTER: NUMBER:
Todd Cataldo,Appellant
I.1
SUMMARY:
The Board is being aslced by Mr. Todd Cataldo to consider his appeal to the Select Board regarding the
decisions of the Water and Sewer Abatement Board related to 12 Curve Street.
WSAB Background:
An appeal to the WSAB application was submitted in May for their 6/16/22 meeting and was denied by the
Water Sewer Abatement Board for lack of leakproof. This is a rental property and the homeowner said he
questioned the tenants about their usage and they insisted they had no leaks. The meter was retrofitted in
January and has never displayed a leak, the property owner was informed him that this influx in usage must
have occurred between the fall reading date(9/13/2021) and the date of the retrofit(U14/22). The reading as of
today indicated 21 CCF of usage since the spring bill(back to normal). The homeowner did mention that when
he confronted the tenants, he said he felt like they were hiding something when they said they had no issues.
This application was denied as there was no explanation for the increased usage.
It is the recommendation of the the Water and Sewer Deparlment to the Select Board to uphold the decision of
the Water and S ewer Ab atement B o ard.
SUGGESTED MOTION:
Move to uphold the June 16, 2022 and July 14, 2022 decisions of the Water and Sewer Abatement Board to
deny the appeal of 12 Curve Street.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022 S:l Opm
ATTACHMENTS:
Description Type
4�c�]�ucs�tra,uuti� �:z:td;illcllz�for���rw�,�.�taa�Se�Q;c,t 4'�a�r��..i2.c���rr��w,�ybr��h
❑ ll�duc.kcurr I`a�;udcauu.rll
u� ,4�rQfiuz�r.,�rVV`�:"��$�B�a�,i<ucd
❑ Y,s Q uai��va�4�4�c��;4➢:��;nrc�xll �g6��;1<�u�a Pa�da�e<nn:�Il
❑ i��7�.Q�?.1��°+�`a,h➢�/9pr�mcatiM p��n7i zll�.z;unc;v IJ�''�u�•��;`�4ua:c,u: V3�uck�u,�r N➢4uucrrn<�V
❑ t'>�;u:urcv�,`sdcc e;a Ci:ada;��Vzutn+rnns �2d�c,kiu�b 1V�,�dc:;nnz�V
From: Thomas Cataldo
To: Select Board
Subject: 12 curve street water abatement
Date: Monday,August 1,2022 3:14:41 PM
U5E CAUTION:This email came from outside the Town of Lexington. Do not click links,open attachments or
respond to the email unless you recognize the sender, you are expecting the communication and you know the
content is safe.
All- I would like to have a hearing about the water bill at 12 Curve Street. My last bill with a read date of
3/15/22 had an abnormally high usage of approximately 120 HCF which is approximately 90 HCF more
than usual. I questioned my tenant to see if they had any leaks, a running toilet or any outside usage and
they said no. This is a small 3 bedroom house with 2 occupants. I believe that when the meter was
retrofitted on 1/14/22 something happened with the reading as there supposedly was 100 HCF used from
9/13/21 thru 1/14/22. The WASB denial was on 6/16/22 and the appeal to the WASB was on 7/14/22.
Thank you-
Todd Cataldo
�,��, �m�`�'i"� �"�'�� �-
Town of Lexing�on D►epartment of Public Works
uS MOfiHi
Wctterl5ewer�Division o°`�.... 'rTs. "°
Samuel Hadley Public 5ervices E3uildan,g 4,� .. __ = p
.� �� >
aa� �ed�aw�s�►���� � ;M, X�.b
�.���;�,���►,rvta az4za � � A���,�A�.�, �'
���,N<����
APPLICATIC►N FCJR ABATEMENT
APPLtCA�IT INFC►�MATION
rvat���sy: �P��,1�'�.� ��C C i'�`�t; t��c �` �� n c� V� �l�,�� �I,�k,�1 vl�v�}�r�ru,
MAI�ING ADDREsS: ��.1 �'�Cr"�""�l �..�-�,�d1 � ��'�;�°� (�y�u°�t ���,.�- ��(..�
TELEPHOI�JE:
E-MAI L;
,`'" CATIClN iNFORF+lAT14�N
ACCCrUNT#:
a�c���ss: L� �"v���'� `i,�_
DISF'UTE[7 BI�L INFC7RMAT101'�
�i���: �U�"�C�l� gi��aa,-rE: �`-���.c��-��.-.� aMaur�-r: °��s��;�5�, �.���r
REASQN(S) FOR WHICH ABATEMEN�IS REQUESTEL7: (please attach any s�pporting dacumentation}
���r�����u� i�"`���G.^� �,��S �1 �,�uv�,`�°�� 114.i �(`t��� (s"�d� ��ln l�� �.��"�'�nIC, � �� �w �"���� �.1��� G�`4
C':�� t��vU}�����- ��-�'�6�,�`. �����'�.1��a�u`�;...r ��"'� Pv'��.�ved,"�a� C(� C��r i IS ��!`�v�`�a,� ��-�'.�r�r� �� Y C� ��' �"��GM� ) j�,
�I��"��" t��f;u�-'��� �'�¢ ���� .`a� f���.Y — I`�`��-� �-� �C S...Eu� t.�-`� ��:: 1������/`'�` � c� ,�,,�� �i`�` �W �
C� t���: ' 'u� �41`' '� � " � G�/ ��V�''�/'l V. :� ��,v�c�C �=',v�°�_� y°: `C��,S �i✓�.°�'��:� � r.,aU^�,���'��'1U I��i.�
.�_z� � i�=���°�u°iiu��1 (��I.
�u��..�a������� ����������.��i� irf...� ���������.� ������ui�� �uf����..��o.�� ���- ..�..����.���°' �������:u��u��� ���p�.:i����iir� ��'�iii��i�� � ��w�m�.ii��°�'�������
... . . ..... ........ ........ _.
�-!' I UNDERSTAND�"HAT T4-IIS APPLiCATIC3N MUS`T`BE`fURNEC.� if�! WlTHIN 30 C�AYS C7F TI-iE BILC.ISSUANCE
DATE C!F MY BtLL IN DISPUTE C7R MY APPLICATCOt�I WILL BE DENIED
v'f I IJNDERSTAh�D THA�A GC7C1L7 FAITF� PAYI`1EhJT EQUA�LIhJG TFiE SAME AfwiOUNT AS MY PRIOR BILL
FRt�NI THE CURRENT CYCLE MUST BE h1ADE OhJ THE BILL IN DISPUTE BEFtJRE 1 TURN IN THIS APP�ICATI(7t�,{
OR MY APPLICATI(�N WILL BE bENIED
�/ I 11NDERSTAtVL7 THAT THERE CAh�INC7T BE ANY C3UTSTANC711`JG BALAhJCES PRIOR TCf f�1Y BILL IN
DISPUTE C>h+J h�lY UTILITY ACC(�UNT BEFC?RE I TURN IhJ�'HIS APPLICATION OR f"1Y APPLICATIC7N WILL BE
L7Eh�lED
v'' I UNDERSTAND THP,T IF THE FIr.tU1NGS fJF THE WSA�C►ETERMIPJE MY PIP�S/PLUMBIhJG/METER
EQU�PMENT WEftE NOT PRC7PERLY MAIhJTAII�lEC7 fV1Y�PPLICATIQhJ WILL BE dEh+11ED
���' 1 Uh�JE�ERSfiANC7 TNAT IF I HAD A LEAK, I MUST PRObIDE A COPY dF A RECEIPT/PLUMBER'5 IhdVfJIC�
SHCJWICJG THAT I NAVE FIXE[7 TNE ISSUE OR MY A('PLICATICIN WILL BE DENIED
51GN: � �'". DATE: ����1'"����4-
F �
�°-� FC3R QFFVCE USE GI l.Y
C7ATE SUBMITTED:��' �..-�,� „��F//WITHIN 36 DAYS?�S(�NC7///pAYMENT AMTc
��vrrr��:.�.....V1/� wsa,�r�E�rzn���ar�: �,..�,����°�-�.
Town of Lexington Department of Public Works
u5 MOq
Water/Sewer Division o�-�O ��75 "'"�
Samue/Had/ey Pub/ic Services Building Q a x A
-w �
20i Bedford Street a �� _ .�
Lexington, MA 02420 ; s APR,�,�TM '�'
�FX�N C;T��
JULY 14, 2022
MIRZ A. COKE LLC
PO BOX 7
LEXINGTON, MA 02420
RE: Location: 12 CURVE STREET
Acct #:
Bill #: 1
L T L TT LL T T L T
Dear Customer,
A request for an abatement was presented to the Town of Lexington Water and Sewer Abatement
Board (WSAB) on JULY 14, 2022. The WSAB will recommend to the Select Board that the
abatement below be made to your account:
Abatement: INTEREST ONLY
PE �A LI�I��� � � � F L�A �lJ I7"T`�
If you disagree with the Board's recommendation, you may exercise your right to appear before
the Abatement Board at its next meeting to appeal its recommendation. You have already
exercised your right to dispute this decision to the WSA6. Should you wish to contest
this decision further with the Select Board, you must contact them on your own accord.
After the 14 days and upon approval by the Select Board at their subsequent meeting, you will be
notified of its action. At that time, an adjustment in the amount of the abatement shown above
will be applied to your account. Any penalty interest that may have accrued on the bill in
question will be waived and you will be given 30 days to pay any balance due.
If you would like more information regarding the basis upon which the Water and Sewer
Abatement Board's recommendation was made, please contact me at 781-274-8370 or via email
at vwalsh@lexingtonma.gov. Please be advised my office hours are Monday, Tuesday, Thursday,
and Friday 7:OOAM to 3:30PM - email is the preferred form of contact.
Sincerely yours,
V�(G�l'vrlGl WG1l5�1
Utility Billing & Meter Operations Manager
Water/Sewer Enterprise
vwalsh@lexinqtonma.qov
781-274-8370
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SVC CODE MTR TYPE/# READ TYPE READ DATE BILL# CURRENT READ USAGE
100 - 1 WATER SENS72704905 A 3/15/2022 1 E+06 416 120
100 - 1 WATER SENS72704905 A 9/13/2021 1 E+06 296 24
100 - 1 WATER SENS72704905 A 3/22/2021 1 E+06 272 32
100 - 1 WATER SENS72704905 A 9/8/2020 979752 240 31
100 - 1 WATER SENS72704905 A 3/26/2020 959847 209 35
100 - 1 WATER SENS72704905 A 9/10/2019 944876 174 34
100 - 1 WATER SENS72704905 A 3/20/2019 929824 140 29
100 - 1 WATER SENS72704905 A 9/4/2018 915076 111 28
100 - 1 WATER SENS72704905 A 3/28/2018 900068 83 28
100 - 1 WATER SENS72704905 A 9/14/2017 885329 55 29
100 - 1 WATER SENS72704905 A 3/20/2017 870532 26 25
100 - 1 WATER SENS72704905 A 9/12/2016 856027 1 1
100 - 1 WATER SENS72704905 A 3/10/2016 841377 0 0
100 - 1 WATER I 2/11/2016 1/0/1900 1,098 0 0
REPL USAGE WATER CHARGE BILL TOTAL
0 850.80 2,685.20
0 114 324.48
0 140.8 407.68
D 136.4 394.94
0 143.5 428.75
0 139.4 416.50
0 114.84 331.18
0 110.88 319.76
0 108.92 301
0 112.81 311.75
0 94 265
0 3.76 10.6
0 0
0 0
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Presentation- Le�ngton Housing Assistance Board's (Le�IAB) Recorrnnendation to Transfer
to an Independent, Not-For-Profit SOlc3 Organization
PRESENTER: ITEM
NUMBER:
Sarah Morrison, Executive Director of
LexHAB I.2
SUMMARY
LexHAB has been studying becoming a non profit organization, there are a number of steps that needed to be
taken before this can occur.
• Presentation/update to the Select Board is attached.
. Proposed changes to their SpecialAct is attached.
. Town Counsel has been asked to attend to respond to any questions the Board may have.
The process will require Town Meeting approval, a Home Rule Petition for a Special Act as well as filings with
the IRS and others to establish a 501(c)(3)non profit.
SUGGESTED MOTION:
No action required at this time, this is a presentation with future action required.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON ACENDA:
9/6/2022 5:20pm
ATTACHMENTS:
Description Type
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-r�r �m—r�«r�rr�r�r¢rctrwr.cr�.�����rrcc
AN ACT L'�? T T �Tr�rr n r�T�r,����RGANIZING THE LEXINGTON
HOUSiNG r�p���^�rn�rr c�n��r�'rr,�>�xrm�r r-tin rr-ti�� �vrrTr�-r��.�ASSiSTNACE
BdARD,INC.
Be it enacted by the Senate and House of Representatives in General Court assembled,
and by the authority of the same,as follows:
SECTION 1:Cha�ter 521 of the Acts of 1983 shall be repealed and replaced in its entity
with the followin�:
SECTION 1.There is hereby established aan independent,nonprofit housing
corporation to be lmown as the Lexington Housing Assistance Board,lnc.�kor
"LexHAB".
5ECTION 2. Lex[-[AB shall be�•�kf��**�*�.,�^����«����governed b�board
of�����m�nR��F���;a�n«,x-,��,r��:^-�-,,,�iU�,c,,�;�directors referred to in this act as the
board. The board shall consist of not less than five and not more than nine
members�•���ar«�����^��'����a"•� Each member of the board shatl be a resident
Ern�"�r•
of����«the Town ofLexin�ton,xd dVua°��rrrrroc���8 uuoui[uroV a�p���aou,unuiruu°iuu;and shall
serve�for a three year term. Tenns shall be staggered��=��n�''��rs��
L.. ".l I..,.rcrocm.'rcl�..-�!,�Fr�._I��,.rw..�r ' ♦,t,v 6
��� ,such��:T.�.;� that the term�f no more than 4d/o
of t1�e board members shall expire in any one vear. A�pointments to the board
sha11 be made annualLy , on or before��Fx��-�1��7une
30bythe p ti ru������a�re����1������ Q�d�sus+VH7ip�.iouhcn°�,��,>b 6�� V�,�,rauaB 61na.;uu�{n6uuuu,�. Members
shall serve until their successors are appointed and qualified.Continuing members
may act despite a vacancy or vacancies in said board and,for this purpose,sha11
be deemed to constitute a full board.�A vacancy in s�ridthe board,however
occurring,may be filled by vote of the board����for the remainder af the
P P rc�, � � nuu x
unex �re omon o t e term. 1�m�°:70� iu� �".:, �^4 � u� � �,,u�ur.ii�,�nu u��u�„ ,,,,
� �uV Touu�uo xnuti �a�� II�J� � '°, .
'�>�o�i�ap�n,k,r.Qieu�do rwtl Iluu�."i��,��aV�Vo�llu�,= p �i�r,o� Y b �r��Ilurr /�v� � u`
V�����r nrr.a��8�r,�, �:; �t8 d�uc^�°��6v,ti�n�i�, r�����_�t6�vllr�n� '�r,� „k�rIIV r,ru�u�,tnti�iuii�°�Vurti V;�,�ou°�8 �'�.r,��n.
��ouu�maus�,� dro�n°���8�J��°dd�c u°�;,°nur�rtsuou�tlru,°�bV°ulru�ur uunro� �pry�r°�a�V 6�n°uooa,.
SECTTON 3. Members of the board shall not receive compensation for the
performance of their duties under this act,but each member may be reimbursed
by LexHAB �'�;��x, expens�s incurred in the performarice of the member's duties.
S�CTIC}N 4. • The board shall exercise its
powers and perfonu its duties for the purpose of investigating and implementing
alternatives for the provision of and providing affordable housing for persons of
low,moderate and middle income,and others whose needs may be identified
from time to time,in the town of Lexington.The powers and duties of saidthe
board��a-^�"'���•�ir�u�ur«�a��a��shail be altemative and supplemental to,and
not in limitation of,the powers and duties of the Lexington Housing Authority
established pursuant to chapter one hundred and twenty-one B of the General
� Laws.�
i
SECTiON�:S��Ec�S. V u,um,�����-o r,x�,�, �,r;;,�peration of LexHab shall be independent of
,,_
t(ie Lexin�ton setect boacd and the town mana�er.
SECTION 6. The board shall have the powers and privileges conferred by-�ke
��e€paragraphs(a)to(i),inclusive,and paragraph(k)of section nine of
chapter one hundred and fifty-six B of the General Laws,and the following
� powers,provided that no such power shall be exercised eitlie�in a manner
inconsistent with this act or any general ar speciallaw,or to cai7y on any activity
which is not in furtherance of the purposes set forth in this act:
(a) to adopt, amend and repeal by-laws for the regulation and conduct of its
business including Uut not limited to the call and conduct of its meetings,the
number of inembers whicl� shall constitute a quorum and the inode of voting
by proxy;
{�—to elect a chau�rperson and vice-chair�nanerson, each of whom shall be
members of said board, and a secretary and a treasw�er, who need not be
members of sa�the board,and who may be the same person.The treasurer shall
give bond for the faithful performance of theisr duties in form and amount
approved and fixed by the � II��,tl-board�����'�^*�.��,the cost of which bond shall
be paid fi�oin fiuids of saidthe board.The chan�aperson and�in theisr absence
the vice-chair�peTson shall chair meetings of saiElthe board.The secretary shall
be the custodian of ali books,documents and p�a ers fiied�-ith the board and af
the minute book or iournal af the board;a�'���'-.,�'��,��__�. ����e��,�-'
-�-'tt���'�t�.,...,��V.,a,.�'��««�Uu.,.i��i�F,...•a�,. _a�
�����.�,QIa; � ,to make and execute all contracts and
all other instruments necessary or convenient for the exercise of its power and
functions,
€er�n;
��,�p,„,;, ,to acquire or lease,by purchase or
otherwise,and to own,hold and use,on such terms and conditions and in such
manner as it may deem proper,and to exchange,grant options on,sell,transfer,
convey,assign,lease,pledge,mortgage,encumber,grant liens on and security
interests in, or otherwise dispose of, on such terms and conditions as it may
deem proper,real,personal or mixed real and personal property or any interest,
easeinents or rights��ierei�r�in that pmp�,and any assets or revenues of saidthe
board, as may be necessary or appropriate to cany out its purposes,it bein�
understoad that the board's ri�ht ta acquire ar sell town-awned real estate mav
alsa be subiect to authorizatiart bv town meetirt�vote in accordance with other
a�plicable laws;
����}ya;�i, � � � � �: � , to enter into a��eements or other
transactions �vith the commonwealth, tl�e town of Lexington or any other
political subdivision or public instrumentality thereof, the United States
govermnent or any federal,state ar other governmental agency;
��i��,y� ,to borrow money and to execute notes
therefor
��i�tan,to hold mortgages,and to invest any funds held in reseive funds,or
any funds not required for immediate disbursement in such investments as may
i
� be lawful for fiduciaries in the commonwealth. Sai�The board shall l�ave no
stock;
�;,��Qfiy ' ,to enter into cont��acts or agreements
with, and to einploy from time to time contractors, architects, engineers,
consultants, artorneys, accountants, construction,finasicial and other experts,
superintendents, managers and such other agents and employees as may be
necessary in its judgment and to fix their compensation. Natwithstanding any
general or special 1aw to the contrary, the board shall be exempt from the
provisions of chapters 30,30B,arid 149 of the general laws;
t�t�h��..,...,.�,,.1 ..F tF.�, 1.,....-.7 ,.F I . .
�k���y�� ,,� �����r��r«������,�to receive an o fun s,
ndo�llu��Qa��ou���u°��oauu�tl;��Vu;��niiu�����bu,����rnUo�oui�ur°�,W dnuo�r la,a�r�gu�u�ru�u��i uu�^�tl Ilu^�.dnuat d�Yn�uq.�r�
p��;r�n��6�inu uun 8ouutlBu�;���bnuv.ti° �;� 6�t� V�r.�bn�d�;`� pSfloVyqu�.l�au��pua���,w., p�aou�uu�p�ut� 6�. ,�,�riipu,.q�u
nunnua�.�u.°i�.°��u _ � �inG����88i�;s�b'�o��i��.B����,,property,labor and other
things of value from any source,public ar private,by gift,grant,bequest,loan
or otherwise,either abso]utely or in trust,and to expend or utilize the same on
� behalf of sa�the board for any of its purposes or to act as an agent or conduit
in administering or disbursing funds or financial or other aid from any source;
,,.i„F.I,,,1.,.�,-,J,.F��.I.,..r..,,..,.�f+l,n r,,.,,..,�fiT�
up^p`rv�rrcrrrrcccrc.r�o�.rcaccrssccrro�ca�arcrr�czrrir`g'�c^vir,
��'u��)���„�,�,to appear in its own behalf before boards,commissions,departments or other
agencies of government,municipal,state or federal;
to procure insurance against any]oss in connection with the property or activities
of said board,in such amounts,and from such insurers as it may deem necessary or
til.rL...........�t�r'tzr�,.fiaL.,,i"vr'cr�oomirvr�.."7,.F..�1,.,.4��,..�
desirable,and��«�� ,to indemnifiy its members
or agents if and to the extent specified from time to time in the by-laws of said board
and sub.j ect to
.4�v}�4� ar� e,��,o�
a�c�,nr�r'��c��a
�����j��i'�_and in the manner provided in secrion six of chapter one hundred and eighty of
the General Laws;
(k) to formulat�««��"�.,�«�����Pn*"�������������� ,cany out or monitor plans
forprojects involvingthe acquisition or operation ofhousing facilities of anykind
or nature,and to construct,reconstruct,renovate,expand,extend,improve,repair,
remodel,equip,furnish,maintain,manage and operate such facilities;
�t�=�*���������«m���aa�a��a���R«(1} to fix and revise from time to
rime, and to charge and collect rates, fees,rentals and other charges and sales
prices for or in connection with the use, occupancy or other disposition of any
housing facility or other property or portion thereof under its oHnership ar
control;
(m) , ,to establish,impose,grant or amend,by
deed, lease or any other means or method, and to hold the benefit of, monitor,
exercise and enforce lawful restricrions on the rental, sa1e, resale, use or
occupancy of housing facilities or other property under its ownership or conhol,
� or other facilities or property designated by the�������F����uselect board,
i
or restricrions with respect to the income of owners,tenants or occupants of such
housing facilities or other property, or options and rights of first refusal with
respect to such facilities or piroperty,and to waive,release or dischuge any such
rights or restrictions,but the foregoin�shall not a�plv to any town-owned real
estate or facilities except upon the vote of the town meeting ��p ,�r�s ���Bu��u-���nr����e:
ry .
tlV�fvi,r rU ll, r V b�ti,
(n) �«�+��P��^�*R�F��ef�ara��«to enter into,perfo�tm or monitor
agreements or other transactions with contractors,developers,brokers or
other real estate professionals or any other person relating to the providing
of affordable housing for persons of low and moderate income in the town;
(a�_Ito establish policies and procedures for and ta implement a pro�ram,called the
housing purchase prog,ram,under which the board will assist income-elieible
home bu ery s ta purchase homes within the tawn through the sharing of enu�
ownershiv or via direct loan for a down nayment ar portion of the purchase
vrice of a home,this equitv or loan to be repaid to the board at the time of the
sale of the home;
(pl to establish eli '�bili requirements for the housin�purchase pro�rain including
income requirements eonnected to Lexin�ton's median family ineome,and other
requirements which may include,but are nat limited to,minimum residencv ar
tOWri 0ri1p10yri1011C SY�YIIS;flrid� _ _ ' Commented[JS7]:For discussio�Mina,can yon
provide some comest on lliese two paragraphs. Tliese
duS�'��q�,� ,tOr �,�nidV(�q1,� ' � , .... II � v � paragraphsdonotreflec[anycmrentinitiativesofLexHt1B,
�� do any a�id all things necessary or convenient to carry out its puiposes and �a it.,�o�ia toon�tt�at ic�o�ia�naonako ti�o�n Witho�t
' �
� specitically calling them out. Criven this,perhaps these
OXeYC1S0 t}10 pOWeYS COY1f01T0C1 by T}11S aCt. paragraphs should be deleted.
&�SECTTON 7. The board may delegate to any committee or member of the board
any action which
�ai�l the board is empowered to do or make.�1The board may be a partner in any
business enterprise
which saiAthe board would have power to conduct by itself.
SECTiON�8.Notwithstanding the provisions of any general or special law to the
contrary,the income,assets and activities of�ai�the board shall be exempt from
al]taxes aud assessments and�kttie board shal]not be subject to any of the
provisions of chapter sixty-tln�ee of the General Laws or to any taxes based upon
or measured by property or income imposed by the commonwealth or by any
� political subdivision thereo£S�The board is�y authorized and empowered to
enter into an agreement or agreements with the assessor of the town of Lexington,
with the approval of the board of selectmen,wherein said board shall undertake to
make���'�����.-��annual payments ta the tawn in lieu of taxes,in connection with
any real property acquired and owned by�a�ithe board,the amounts of such
payinents to be reasonable sums stipulated in such agreement or agreements or
determined in accordance with a reasonable formula so stipulated.
5ECTTON 9. The town afLexingtan'�-�:��1^�":�-;r'����-«�����������-f�"��a�
. , may appropriate other
funds for the carrying out by said board of its purposes as set forth herein.Any
appropriation therefor may be raised by the town by taxation.At least annually,
� �the board shall cause independent audits to be made of the books and records
i
ofsai�the board ��nu��lu r�ou��oari8 �a���q�8�, .�nu���V ��a.,�p��.;+.� �n���dnu+,�rti.^���;^�.°� V��u,a����_ The
board shall make an annuaL report of ���its activities and operations to the
select board of the town-of Lexin�ton.
r���"-''T"�".—T�.���-t"��-.�t��.�t •:�SECTIdN 10.All personal and real assets and
Iiabilities of the"Lexington Housin�Assistance Board,Inc."established
pursuant to Chapter 521 of the Acts of 198":r�sha11 be deemed transferred to the
hoard and title ta all such property and alt such rights shatl vest in the board
automaticallv without the need far filrther action or instrument.
SECTION 1 L In the event that the board shall be dissolved in accordance with
law at any time,all property and interests therein,assets and rights of said board
existing at such time shall be transferred to the town of Lexington-���".m�����
�ki�ae-� or to a qualified non-pt•otit hausin�developrnent corparation designated
bv the town of Lexington,and title to all such property and all such rights shall
vest in the town of Lexington automatically without the need for further action or
instrument,and the town of Lexington shall,to the maximum extent permitted by
� 1aw,and acting by and through its�a�Select Board,assume,hold
and exercise the powers and duties of said board set farth herein with respect to
such property and rights so transferred to said town.
SECTION 6-12.The provisions of this act are severable and if any of its provisions
shall be held invalid in any circumstance,such invalidity shall not affect any other
provisions or circumstances.
SECTTON�2.This act shall take effect upon its passage.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Presentation- 2021 Communications Survey Results
PRESENTER: ITEM
NUMBER:
Sean Dugan, Public Information
Officer I.3
SUMMARY:
This presentation will provide an overview of the results of the Town's first communications survey conducted
in the spring of 202L The survey was developed to understand the effectiveness of the Town's
communications efforts, and to inform the development of the Town's first communications plan.
No vote needed for this item
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022 5:40pm
ATTACHMENTS:
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on American Rescue Plan Act (ARPA)
ITEM
PRESENTER: NUMBER:
Jim Malloy, Town Manager
I.4
SUMMARY:
The Board has discussed keeping the use ofARPA Funds in front of the Board for continuing consideration.
The following items are new and are included in the attached (highlighted):
• Human Services is proposing to update the old Muzzey Senior Center into a multi-use space that is
primarily used as an Adult Day Health Center during the week. We'd also like to explore the idea of
utilizing part of the space for the food pantry storage and distribution. An Adult Day Health Center,
under DPH guidelines, has to operate all on one floor. The first level of Muzzey is large enough for this
purpose, with kitchen facilities and accessible bathrooms already present.A current Adult Day Health
provider could sublease the space through an RFP process. The lower level could be updated to
provide the food pantry with inuch needed storage and could allow them to distnbute out of that space
on Saturdays. This would require an adjustment to the deed restriction to allow for Saturday use
(typically from about 8:30a-noon); and would also require full code adherence in regards to building, fire,
etc. The space could be outfitted with a basic lift that is secured, so that the space on the lower level is
accessible. Estimating�$SOOk,possibly more or less, as nothing has been quoted.
• The Board had asked for a cost associated with finishing the second portion of the roof at the Bridge
SchooL The cost is $1,525,100. Mike Cronin is recommending that this be held off and rebid in 2023.
• There are a number of items (in the ARPA Vote SB 8-8-22 attached file)that the Board took under
consideration at the 8-8-22 meeting when there were 4 Board members present, I've attached that listing
so that the Board can review it and determine whether there are any additional items the Board may want
to reconsider.
. The Economic Development Department has been working on developmg special events in the Center
consistent with the Select Board's previous vote. There is a presentation attached and Sandhya Iyer,
Economic Development Director willbe presenting at the Select Board meeting.
. The Board had requested an opinion on whether ARPA funds could be used to prefund the Affordable
Housing Trust. Attached is an opinion from Town Counsel.
SUGGESTED MOTION:
Move to approved the following uses and amounts from ARPA funds:
(insert any projects and amounts the Board may wish to consider)
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022 S:SSpm
ATTACHMENTS:
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James Malloy
From: Kristen Gagalis <kgagalis@andersonkreiger.com>
Sent: Monday,August 22, 2022 1:06 PM
To: James Malloy; Carolyn Kosnoff
Cc: Mina S. Makarious
Subject: RE:ARPA/SLFRF Funds Analysis
Follow Up Flag: Flag for follow up
Flag Status: Flagged
USE CAUTION:This email came from outside the Town of Lexington. Do not click links,open attachments or respond to the email
unless you recognize the sender,you are expecting the communication and you know the content is safe.
Jim and Carolyn,
You asked us to look into whether ARPA State and Local Fiscal Recovery Fund (SLFRF)funds could be used to provide
seed money for the Affordable Housing Trust that the Town is considering creating. The short answer is, unfortunately,
probably not. Although all SLFRF guidance highlights the leeway that local governments have in using SLFRF funds to
support affordable housing, such leeway does not seem to include putting money in a trust where the ultimate use of the
funds may be some time far into the future.
Affordable Housinq in FAQs
The short version of the SLFRF FAQs addresses affordable housing in section 2.14, or pages 10-13 Ih��ir�;.,. The list of
eligible affordable-housing uses of SLFRF funds does not list placing funds in a trust, but since this list is explicitly non-
exhaustive, that does not necessarily provide a determinative answer. However, these FAQs do explicitly say that"other
affordable housing projects, beyond those eligible under the presumptions described above, may also be eligible uses of
SLFRF funds under the final rule if they are related and are reasonably proportional to addressing the negative economic
impacts of the pandemic and otherwise meet the final rule's requirements" (emphasis added). Thus, we must still address
the question of whether placement in a trust by the applicable deadlines complies with the final rule.
"Liquidated" or"Expended" bv 12/31/26
Under SLFRF guidelines, all funds that a recipient(the Town)or subrecipient (i.e., an entity that receives a subaward from
the Town) receives under SLFRF must be used to pay a cost"incurred" between March 3, 2021 and December 31, 2024,
and must be expended or liquidated by December 31, 2026. Interestingly, the statute does define the term "Incurred"
Title 31 Subtitle A Part 35 Subpart A § 35.5 (b)as follows: "Costs incurred.A cost shall be considered to have been
incurred for purposes of paragraph (a)of this section if the recipient has incurred an obligation with respect to such cost
by December 31, 2024." However, the neither the statute nor the guidelines or FAQs define the term "liquidated"or
"expended," (both of which are used interchangeably to describe the 2026 deadline.)
Even if putting funds in a Trust counts as expending those funds, the applicable costs must still be incurred by December
31, 2024, as stated above. Thus, it seems as though the only way to abide by both the 2024 incurment and the 2026
expenditure deadlines, while still putting the funds in a Trust,would be to begin projects before the end of 2024 that would
be paid for with debt service funded by the Trust. Unfortunately, debt service is explicitly excluded under the final rule:
"For all recipients, funds may not be used for debt service" Final Rule, pg 10. [31 CFR Part 35 RIN 1505-AC77].
(Iht�r��.:':!lh��im_�.::�ir���uair, . �rv/s �t�rri�l�ill��/��6lSII...FIf��If:::..If:::iin��II..FZ�ull�. df).
Trust= Expenditure Elsewhere
It is also worth noting that elsewhere in the final rule, putting the money in a Trust is an allowable expenditure. For
example, "[u]nder the interim final rule, a recipient may use funds to make deposits into its account of the Unemployment
Trust Fund established under section 904 of the Social Security Act(42 U.S.C. § 1104) up to the level needed to restore
the pre-pandemic balance of such account as of January 27, 2020 or to pay back advances received under Title XII of the
i
Social Security Act(42 U.S.C. § 1321)for the payment of benefits between January 27, 2020 and May 17, 2021. These
costs support the solvency of the unemployment insurance system and, ultimately, unemployment insurance benefits
provided to unemployed workers during the pandemic... In the final rule, Treasury is maintaining the inclusion of this
eligible use category. Because unemployment insurance trust funds directly fund benefits to unemployed workers,
maintaining the solvency of the trust fund is critical to the continued provision of assistance to unemployed workers.
Further, funds deposited into the trust fund must be used as assistance to unemployed workers, an eligible use of SLFRF
funds.° Final Rule, pg 118. [31 CFR Part 35 RIN 1505-AC77]. (I�.t:t�as:!llme�im�.�r��suiry. �rv/��r�term�/�ill��(�36lSII..Jf=IF��-IF=in��ll-
If:�u�ll�..pd.f).
However, elsewhere in the rule, other types of long-term funds are not eligible expenditures. For example, "a recipient...
may not use funds for deposit into any pension fund."Title 31 Subtitle A Part 35 Subpart A§ 35.7
Pensions. (h:t:tr��.:'J/............_vu.::��fir:....��r(�i.�rir�int/ti�ll�..;1/s�albtiitll�:..�1 �ir�..��l�uaY� �irt..A).
Arguably, the types of expenses that would be incurred by a Housing Trust, like those incurred by an unemployment
insurance fund, would be almost perfectly aligned with SLFRF's purposes. Thus, one could possibly make an argument
that deposit into a housing trust is equivalent to deposit in an unemployment trust. However, as previously discussed,
since the Trust did not exist pre-pandemic, it would be difficult to argue that deposits into the Trust would be needed "to
restore the pre-pandemic balance"of the account.
Subrecipient v. Beneficiary
One last possible route to use SLFRF funds for a housing trust would be classifying the Trust as a"beneficiary" rather
than a "subrecipienY' of the funds. This distinction matters because a subrecipient is"subject to subrecipient monitoring
and reporting requirements,"whereas a beneficiary is not subject to those requirements. Final Rule pg. 210. In order for
the Trust to be considered a beneficiary, the Town's rationale for providing the funds to the Trust would have to be "for the
purpose of directly benefitting"the Trust"as a result of experiencing a... negative economic impact of the pandemic." In
other words,the Trust could only be considered a beneficiary if it had taken a financial hit due to COVID-19 between
January, 2021 and December 31, 2024 (the dates between which COVID- related impacts would have to have been
i ncu rred).
Given that the Trust does not yet exist, the Town cannot show that the TrusYs balance was impacted by COVID. However,
were the Town instead to put the money into LexHab as it currently exists, it could potentially make the argument that
LexHab is a beneficiary rather than a subrecipient and thereby make it not subject to the same monitoring and reporting
requirements. However, this would be a fact-based analysis and would require more information about the particulars of
LexHab's finances, especially during the pandemic
Best,
Kristen
,�, � Kristen Gagalis (she/her)
T: 617.621.6594
I�� �����I�� C. 617.543.6105
Anderson & Kreiqer LLP � 50 Milk Street � 21 st Floor� Boston, MA 02109
This electronic message contains inforrnation from the law firm of Anderson &Kreiger LLP which may be privileged. The
infarmatian is for the use of the in4ended recipient only. If you are not the intended recipient, note that any disclasure,
copying, distribution or other use of the cantents of this message is prahibited.
F' F�I�ase consid�r the�r�vironrrel�nt b�fare printing this�-mail.
2
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Update on Select Board Goals & Implementation
ITEM
PRESENTER: NUMBER:
Jim Malloy, Town Manager
I.5
SUMMARY:
The attached information has been previously provided to the Board. The second file "Goals by Major
Category" has been updated to reflect the major categories of the Select Board's goals:
• Community Compass
. Livable Lexington
• Qualiry Services
. Fiscal Stewardship
. Thriving Local Economy
SUGGESTED 1�'IOTION:
There is no motion required this is an update to the Select Board.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022 6:25pm
ATTACHMENTS:
Description Type
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Lexington is a visionary and sustainable community that values and respects all people, history,
0 0o and community assets, by:
• Celebrating and fostering our differences in belief, culture, and ability
• Creating effective, respectful two-way communication
• Continuing opportunities to create and share history
• Maintaining and improving our physical assets
o IILI„eii III�IIII IIII,,,,� iiiiiir� �� ii�
o ,
o xington provides opportunities for all people to participate in community activities and benefit
° from Town services that are affordable, accessible, and responsive, by:
• Increasing opportunities for and utilization of safe multimodal transportation
• Actively seeking development of affordable and accessible housing
• Providing financial opportunities and support to enable lifelong residency
� ���IIII'�, • II� III ••
Lexington delivers quality municipal services, infrastructure, and amenities for all by:
• Ensuring the health, safety, and well-being of our community
• Balancing the financial impact of existing services and infrastructure with planning for future needs
• Valuing and respecting Town staff
• Effectively engaging Boards and Committees
• Maximizing sustainability and resilience while mitigating negative climate impacts
+
+ ++ Illf���'iii IIII �� iir Ill�iiilll�
i � Lexington is committed to fiscal stewardship, which includes:
• Long-term capital and fiscal planning
• Responsible financing and debt management
• Providing staff and resources necessary to deliver quality services
• Ensuring strategic priorities are met
o °O "'IIIY�III�ii�iii iiiii� IIII,,,, IIII IIIE;;;;; ii� iirm�
'�' Lexington supports its thriving local economy by partnering with the private sector to achieve:
• Access to a vibrant mix of businesses, services, attractions, and events for all people
0o O • Qualityjobs in diverse industries
• A balanced approach to tax policy for residents and businesses
own o
.
ex � n on
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October 27, 2021
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The Town of Lexington, Massachusetts, held a Goals and Objectives Retreat
on October 27th, 2021. The retreat was planned and facilitated by Raftelis.
Prior to the retreat, Raftelis solicited input for the Town's strategic framework
through engagement with the Town's Board and Committee Chairs and the
Senior Management Team. Summaries of that information is included as
Appendices A and B.
Expectations
The retreat began with the Select Board and staff introducing themselves and then sharing their
expectations for the retreat:
� This is the first time we're all together, and that's weird,both in that we haven't been, and that
we are. We have a lot of goals, and Pd lilce to see us narrow and reevaluate what's important to
us and the community. I'd like to come out of here knowing that,while there are a lot of things
that we'd lilce to do,these are the things we're looking at.
7� My expectation is that we really focus. This is one of my favorite days,because we can sit back
and think big picture. I'm excited.
«�� From a staff perspective, I have a lot of concern about burn-out among maybe half of the senior
leadership team. I'm worried that we'll lose some if we keep going at the pace we are.We have
too many goals; if we could narrow it down, it would be tremendous, 5-10 goals are better than
20-30 goals. We need to have a laser focus on what needs to get done. When the senior
leadership team met,we did one word at the end to describe how everyone was feeling. I was
really proud of the team,both for their performance,but also for their recognition of what's most
important for the Town and the community,not just their individual departments. It feels like
we're on a hamster wheel that gets bigger and bigger and faster and faster. Pandemic work is
different, in that we've needed to be a lot more responsive and reactive. Webe accomplished
quite a bit, and there's a lot to be proud of,but here are some caution signs too. The goals last
time were really taslc-oriented, so it would be good to do better with outcomes and articulating
where would we like to be.
� Pm excited. I love when the Board gets together and has space for free-thinlang and
brainstorming. Day to day,we have a lot of fires to put out. This is a good opportunity to reset,
and to match what the Departments are doing with what the Select Board is focused on. I'm
excited to have everyone together and talk through where the Town is going.
� Focus on the outcomes you desire. That's pretty high wisdom—what are the outcomes that we
desire?With COVID, there's a new playbook,but there will always be things that come up that
make us reevaluate what we need to do to get to our desired outcomes. I agree that we can't do
27 things, or even 10 things,but let me balance that with something else.When I liaise, folks
don't always feel that the Boards and Committees are heard by the Select Board. Their processes
are to have individual and focused goals, so each committee might have eight goals, and we have
87 committees—it's too much. Everyone has their passion, and everyone has real needs. They
get disappointed when they don't see their goals appearing as part of what comes out of here.At
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the last Goal Setting session,we read letters from the chairs. I don't see that here,but it would be
great to know what the Committees are thinl�ing and what they're focused on.
d� I really appreciate that we're all here together. I agree that we really need clarity and to narrow
our focus. It would help for me if we had clarity and knew the top three things, and that we use
those as a lens.My expectations are clarity, collaboration,vision, and leadership.
�� I'm in line with much of what's been said.There's a distinction between priorities and goals.We
can set priorities and then help the committees and staff to turn those priorities into action. The
parallel—what exactly are we working on?Putting out the fires. When I stopped being a private
practice lawyer, I said that I wanted to stop being a fire fighter and instead build something that
was fire proo£ This is our opportunity to do that.
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Status of Established
Priorities
The Town Manager provided an update on the Town's 14 priorities. The priorities generally link to one
of the Town's existing five outcome areas, and are shown in the table below. The status update provided
by the Town Manager is included as Appendix C.
• . � . .
� Develop effective transportation solutions
Livability for ALL Ages and Stages «<�- Review residential zoning for ways to create new housing
opportunities and protect the diversity of existing housing stock
U Review the charges for all town Committees; modify and update
Quality Infrastructure, Amenities, as appropriate to reflect Board priorities and create expanded
and Municipal Services opportunities for resident participation
� Board Liaison Review
� Create a predictable framework for Permitting Process
«�� Engage in a Community Conversation to define what attractive
Thriving Local Economy and vibrant would look like for Lexington
«�� Work with Businesses and Property owners to develop creative
and integrated solutions
n� Limit the rate of property tax increase
Town-wide Fiscal Stewardship
«�- Develop a capital master plan that encompasses all capital
items (infrastructure, buildings, etc.)and incorporates the
School's Master Plan
Community Character � Create and communicate a plan for broadening diversity of
Town Staff
�- Implement the Sustainable Action Plan and Getting to Net Zero
Other Priorities Emissions Plan
�» 250t" Celebration
n�� Two-way Communication
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Defining Success
The Select Board considered the input provided by the senior leadership team and the Boards and
Committees in creating success statements for each of the Town's outcome areas. The success statements
are captured below.
�,����°���it ii��r'�i u������u�,u�'��6�Ul ��� �°�`�rd iir�������1D,���,�����tU�
(fovineYly Com�nunity Character)
Lexington is a visionary and sustainable community that values and respects all people, history, and
community assets,by:
� Celebrating and fostering our differences in belief, culture, and ability
� Creating effective,respectful two-way communication
� Continuing opportunities to create and share history
d� Maintaining and improving our physical assets
�I��.,iii��i o,��[.�II����� Il�����d��r��, �r�,�d���rb r�����.
(for�nerly Livability forALL Ages and Stages)
Lexington provides opportunities for all people to participate in community activities and benefit from
Town services that are affordable, accessible, and responsive,by:
� Inereasing opportunities for and utilization of safe multimodal transportation
� Actively seeking development of affordable and accessible housing
� Providing financial opportunities and support to enable lifelong residency
�,l.U��f�U 111«�,�i���(((U�� �'��a/y�11`��111.�"�„��'o;
(fovrnerZy Quality Infrastructure,Amenities, and Municipal Services)
Lexington delivers qualiry municipal services, infrastructure, and amenities for all by:
�� Ensuring the health, safety, and well-being of our community
d�� Balancing the financial impact of existing services and infrastructure with planning for future
needs
�� Valuing and respecting Town staff
� Effectively engaging Boards and Committees
� Maximizing sustainability and resilience while mitigating negative climate impacts
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Lexington is committed to fiscal stewardship, which includes:
�m Long-term capital and fiscal planning
�� Responsible financing and debt management
�� Providing staff and resources necessary to deliver quality services
d�T Ensuring strategic priorities are met
'III,`����rlr,,,rll���rl iii�i��Yf� III ,G rl��;,�;��l,Ilf III ;�,°�r�Ill r��,��rll�����
Lexington supports its thriving local economy by partnering with the pnvate sector to achieve:
� Access to a vibrant mix of businesses, services, attractions, and events for all people
� Qualiry jobs in diverse industries
� A balanced approach to tax policy for residents and businesses
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Virtual and In-Person
Activiti e s
Select Board members reflected on the day and considered the eventual transition back to in-person
meetings. Discussion included:
� Today's session
We made more progress today than on Zoom sessions.
We do have a facilitator,we don't have an in-person audience.
Work sessions have been valuable,but the regular business meetings can continue to be
virtual.
� What should the trigger be to return to fully in-person activities?
� When we open the meetings to the public and they're in the room—webinars don't build
community engagement.
When the mask order has been lifted.
� I would rather be together with maslcs on(the public could come, starting immediately).
I understand the discomfort,but I would be comfortable in a large room with good
ventilation, masks on, and the public welcome.
_ Pm not comfortable.We're not out of the woods if we're vaccinated. I'm here, I know
everyone in the room is vaccinated and wearing masks. I worry about large groups of
people where you can't be assured of compliance.
� Pm comfortable in this room,but not sure I'm comfortable with having a larger group, or
being in a different room.
� Immediate future activities
Work sessions
���� In person in December
���� Reevaluate Board meetings returning in person after the first of the year
Budget presentations
���� Hybrid
� Boards and Committees
1114 Meeting format(in-person vs.virtual)is up to them,but they have to wear a
mask.
���� Members will receive a letter from the Chair, clarifying the Select Board's plan.
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Parting Thoughts
Participants were asked to reflect on the retreat and share their parting thoughts.
p� This helped. I'm loolcing forward to absorbing what we've done and seeing the progress reports.
� We got two out of the four words that I was focused on, so this was better than I thought that it
would be. Giving up the day and making the time was really important.
«�� We focused on continuing the goals without adding a lot more. I think this will help the staff to
focus better.
� I appreciated the Board tying the buckets to specific tasks that staff will be focusing on. I think
that this gave more of a clear direction for staff to have creative ways to move forward.
� Pm very pleased that we have five goals as opposed to 105 goals. I also like the idea that they're
more standalone and all at around the same priority. It's an integrated whole. I'm wondering
what comes next—we had the last session, and then there was another attempt to create more
measurable goals.How do we translate this to something for the staff to use when they bring
information bacic to us?I hear that we'll have quarterly reports,but before that, a"here's how
this translates"would be helpful. The broader outlines gives more opportunity for creativity.
d� This was great. It's nice that we have five goals and also five people who care and want to
collaborate to get to the same page on the same issues. I wish all levels of government
collaborated at this level. I feel good about what we've accomplished.
��� Thank you. This made a huge difference. I came away feeling like we've made a lot of progress,
that we have a plan, and that we can communicate with the staff. Working with the committees
will be the next big thing.Are their goals driving us or are our goals driving them?That will be a
big question to ask and work on.
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Appendix A
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October 12, 2021
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The Town of Lexington, Massachusetts, held a strategic plan input session
for representatives from its Boards and Committees on October 12, 2021.
The session was planned and facilitated by Raftelis.
A Visionary and Sustainable
Community
The session began with participants introducing themselves and then sharing what they believe makes
Lexington a Visionary and Sustainable Community. Themes from the responses are highlighted below,
with individual thoughts shared as bullets.
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d� High participation from a highly educated and motivated part of the population
�� Volunteerism;highly educated population that sees a role for the Town
d�� Community involvement by all
d� Smart people come up with solutions
n� The Town reaches out for input and communiry involvement
� Thrives on volunteer participation, committees, milestone celebrations, and diverse participation
�� Smart people and strong volunteer efforts
� Willingness of leadership to educate the community and the community's willingness to be
educated regarding how the Town works; engagement of the citizens
� Educated population willing to volunteer,but need to expand participation and diversity as well
� Appreciate the advocacy and volunteerism; even when there are disagreements,that never
changes
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d�� Town has tried to be ahead of the curve on resilience and sustainability
d�� Interaction around solid waste,hazardous materials, and other topics that malce us more
sustainable
� Values sustainability
^+� Recent focus on renewable resources has increased level of visibility
� Starting to look at how we contribute to climate change
� Sustainability communication and outreach
� Made good strides (e.g., early participants in Solarize MA,DPW has electrified landscaping)
� Fierce commitment to resources—cultural,physical, intellectual—high value; commitment to put
the money needed to make the resources sustainable
� Concerted effort to lead in implementing values and putting our money where our mouths are
(facilities at netzero, etc.)
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� Wonderful communiry, move towards making it sustainable across the board
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� Embraces diversity
� Open communiry,respect for all
� Lexington has grown to be a diverse,progressive community
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� Thoughtfulness,patience, and open-mindedness, particularly of the Select Board
� Transparency and visibility of Town management, increased information availability
� Outdoor opportunities, open space—would like to see more
��U Willingness to support spending for public facilities
� Have made progress towards affordable housing/options
� Article 8 passage in the Town Meeting
p� Openness to new things and doing things in a new way, as a whole
�f One of the resources we care for is our history
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Progress and More
The objective of the session was to gather input for the Select Board's strategic planning retreat related to
the Town's Fi^amework for a Visionary and Sustainable Community.Participants were asked to comment
on what success would lilce in each of the Town's five Outcome Areas,what progress they have seen over
the last two years, and what they would like to see the Town do more of in each area in the future. The
input is captured in the following graphic and sections.
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Success in this area is:
�f Working actively on community programming and engagement from the time that children come
into the school system through later stages of life—we see, identify, and address needs to ensure
opportunities for all and have Town services that support a person's whole lifespan
� Safe transportation options
Wallcable open space and a wallcable/bilceable community
More shared use paths that walkers and bilce riders can use and feel safe
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� Streets where you can bike safely(Especially for trips of two miles or fewer)—
interconnected safe routes
Useful public transportation,lower reliance on personal automobiles
More local public transportation
7� There's a place in Lexington for all ages and stages to live
Accessible and affordable housing for people with varying income levels
� People wanting to be life-long residents;trend is changing—families come when they
have school-aged children and then downsize, so finding ways to retain those residents
long-term
Housing diversity
���� Full accessibility and inclusion in physical structure,programs,policies, etc.
�� A rich cultural event calendar,with a healthy local retaiUrestaurant environment
.. . . - . . � � . . . . ..
�� Transportation
_ More sidewalks
c: More local public transportation
� Diversity
_ Identify barriers to diversity and gather
information
c; Emphasis on reaching out to folks with
neurodiverse needs; increase programmatic
inclusion
�� Communication
Mix of technology and face-to-face engagement
(and support for the tech)
«<� Virtual engagement—increased Can't totally depend on the internet for
participation and inclusion communication—not accessible for everyone
� Increase in the number of bicycle �� Analyze demand for folks living in the Town and
safety programs for children and address needs
adults. �, Identify what makes people want to stay here
c Increase activities for 25-35 age range to be
engaging for this age group
, Housing and support for a more diverse set of
people
���- Straighten out issues in the schools with unfair and
disparate suspension rates
��� Revitalize the center for retail, restaurants, and
cultural venues.
More vibrant Town center
More offerings downtown
Restaurants open later
_, Outdoor seating
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Success in this area is:
d�T Continuing to evaluate the feasibility of capital projects and guarding against policies and designs
that are cookie cutter copies of what other communities have done
� Ensuring that we don't sacrifice good aspects that make Lexington great
«�, A Town that offers almost everything that anyone would want
� New facilities
New high school
New police station
� Using the Board of Health as a starting point for local regulation and to lead policy change at the
state level
Progress over the last two years:
. . . . - . . - � . . . . . . .
� Be more proactive rather than reactive
� Streetscape improvements
c:; Make the streetscape welcoming to
���� Pleasant/Maple intersection work people of all abilities
���� Lexington is moving to make Parker Meadow , Center Streetscape should have
accessible addressed the Mass Ave/Woburn St
«<� Strong stormwater regulations for projects intersection disaster
that impact more than an acre of land ��- Need to make sure we're making the right
«<� More playgrounds are now accessible investments in schools—can't delay
� Visitor Center open investment
��� The Streetscape project has made the Center � Maintain healthy trees
more accessible and pedestrian friendly then << Deal with global warming, resiliency,
what we had in place before the project began addressing high levels of rainfall/stormwater
� Adding staff to make it practical for the Town �� Green space is becoming more important
to see and address a full range of challenges. ��� Need to do better with cost/benefit
evaluations
�� More Sunday and late/night transit options
�� Streamline sidewalk processes
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Success in this area is:
� Increasing the potential for economic growth(increasing entrepreneurship)
� Growth in the commercial center
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� Revitalized center shops
More diverse business of all sorts
Bike parking in the center
Increased foot traffic,parking, zoning—increase first-floor space,better misc of
businesses.; rethink what the commercial area needs to look lilce and what the Town can
do to support
d�T Celebrating the progress that we've made
d� Focusing on a balance between residents and tourists
�R Denser housing near primary transportation arteries
� Increased restaurant variety
. . . . - . . � . . . . . . .
� Full rehashing of zoning, rents, and taxes to
assist in attracting new businesses that
support the diverse town
� Assess whaYs right for the neighborhoods,
commercial center, and other places around
the Town
� Additional transportation options for late hours
and weekends
��� Capitalize on cultural tourists; start with those
in Lexington and move out in concentric
circles to the 50 mile mark.
�� Increase affordable housing downtown
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Success in this area is:
d� Preventing delays in investment in infrastructure that lead to higher costs later
Police station
School buildings
Human infrastructure, including the costs of delayed investment in people(staff and
students)
�� Dealing with existing large capital projects and preparing far future projects
Townwide capital master planning
Unused revenue has gone to stabilization funds—trying to balance needs and tax relief,
economic diversity
Anticipating the high costs of capital projects
d� Enhancing commercial centers,which could play a huge role in helping to balance commercial
and residential needs
� Enabling zoning to encourage building
� Increased economic growth opportunity
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Ilwu„aaauq,uaunn:�a;;,�Hurnirrnuilli�i:,;��u•��ea�uo Il�p aiim IIu��I,a�,uV,
The Town primarily focuses on growing the tax revenue through development.The
Tourism Committee has created a valuable additional avenue.However,these are just
two legs of what should be a multi-leg stool.
d� Sufficient funding for schools and students
. . . . - . . � . . . . . . .
AAA rated community; excellent progress �" Town-wide capital plan
� rt� Zero-based budget every several years
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Success in this area is:
� Additional signs in and around Town,which have been improved and are great
� The combination of community members who create and maintain the character and the
physical assets
� Well-maintained signs and places
� Considering all people;who stays and who goes?Who invests?How do we uplift our Town?
� Building on good foundations,uplifting our history and stories
«�m Having each resident do their part(e.g., cleaning sidewalks/drains for snow, debris next to their
house,respecting diversiry of tiransportation needs)
�� Being a place where everyone feels they can be their honest whole selves and still be a part of the
community
� Valuing each others' opinions and beliefs even when we disagree
� Welcoming new people into the community
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� Two-way communication
c� Town-to-resident communication should
focus on disseminating information and
keep people abreast
� Work to get higher participation rates, rather
than just a vocal minority
�u Clarify the path to bring issues to the Town;
residents don't always know the pathways or
receive feedback/uniform response (ticketing
r�� Uplifting our 300+years of history is the goal systems)
of the new tourism logo"Make history in ��- Reduce the work that's occurring in siloes
Lexington." �F Bring back See-Click-Fix
� Increased access to the government and �, Pay attention to the character of the areas of
community via technology and Zoom Town that are not in or right near the center-
«<� Communicating out has improved, but East Lexington and the Bedford and Waltham
communicating still requires you to know sides of town, among others
someone or know the right person to call Make sure to focus on the big picture
c; Preserving some of our smaller Capes is
notjust about affordable housing, iYs also
about keeping green space and
sustainability
� Look for ways to be where people are
comfortable
School committee meetings rotated within
different schools
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Parting Thoughts
Participants were asked to reflect on the session and share their parting thoughts.
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Appendix B
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October 20, 2021
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The Town of Lexington, Massachusetts, held a strategic plan input session
for the Senior Management Team on October 20, 2021 . The session was
planned and facilitated by Raftelis.
Proud Moments
The pandemic has required local governments to ensure continuity of services for their community in
unprecedented circumstances. Participants were asked to reflect on the last 18 months and share what they
are most proud of with regard to their department's performance. Responses included the following:
� Leadership of the team during COVID. We pulled off a virtual Town Meeting several times, and
organizationally, everyone has stepped up to help.We had more than enough people to pull it off
and make it successful.
� We showed up every day to do our stuff, much of which was done in person. The team was
selfless and put their personal health at rislc to talce eare of the rest of us.
d� I'm proud to be part of the organization. Being in a learning role, I enjoy being in a room with
people who loolc to make government more effective and efficient—we are leaders in DEI and
sustainability, and we're always looking for opportunities for innovation and change.
�� I'm proud that we were able to change from a paper-based process for open enrollment to
paperless.
«�� We constantly pivoted during the pandemic to meet the communities'expectations at a very high
level and continue to do a great job.We had no complaints during shut down;people here would
complain if it were warranted.
� I'm proud that the Town created the DEI position; the position is being supported and we are
excited to push this forward.
� The staff at Library changed our service model multiple times. It took a village to think through
how to do this without a building; thanks to facilities for their support during ihat process.
� The way we supported the community,including financial assistance, connecting volunteers and
resources to those in need,moving things to a virtual environment, and supporting vaccination.
7� The Health Office worked through a tumultuous time without a Health Director. We brought in
new staff constantly to help the community respond to COVID; completed almost all of the tasks
the Select Board had in its goals for the department;had two key staff who were onboarded
remotely;moved three major Town initiatives forward; and increased diversity of staff in the
department.
�� Despite the uncertainty of last year,the Town moved forward with hiring the Sustainability
Director and sustainability/climate resiliency have not been deprioritized despite other emerging
priorities. People see the importance of these issues with what is happening around the world.
� Pm proud of the level of interdepartmental coordination that happened ciuring the pandemic—
the departmental responsiveness was impressive in addressing mandates and working together to
meet the ever-changing demands.We did what needed to be done to reach vulnerable
populations, and we have so many examples of success in pushing information out to the
community.
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� The SMT Leadership team members leaned on each other, and staff did what had to be done,
even with fewer staff! Recreation learned how creative they really are!With indoor facilities
closed and outdoor facilities in high demand, things changed daily.We pulled off small scale in
person programming, opened and closed facilities as needed, implemented a capital program
(including Point of Sale), and the virtual senior recreation program happened. We're reaching
people in new ways and prioritized our critical needs for the community based on location and
need.
��� The DPW response provided essential services throughout the pandemic and showed up every
day to ensure operations happened. One big thing is the streetscape project being underway in
the downtown. There was a lot of departmental interaction and very little negative feedback;we
have an outstanding communication team. Pm proud to have taken the needs of residents and
businesses into consideration.
U» The Police Department showed up every day and things changed daily in how we responded to
the community and provided services. We worked well together and collaborated with other
departments to make sure the work got done. It's been a challenging environment for policing
and I'm proud of how our department has responded. Staff understood the importance of the
changes, and we've been reaceredited and have updated our policies and procedures.
� We had to show up in person every day to support the public and other departments.We made
sure people got paid,bills got paid, and we responded to the public.Now we're responding to all
the federal funding opportunities, including FEMA and CARES Act, and now ARPA. The team
has done a fabulous job pulling together the necessary documentation,lceeping up with
deadlines, and receiving our reimbursements.
«�� Pm proud of the department and crews who were dealing with this before we even knew what it
was. People came to work—no extraneous sick ca11s—and did their part. I'm proud of the way
the Town and Management responded to things in a quick and timely manner and pivoted when
things didn't go as planned.The fund recovery that Finance was able to do was critical.
� Not only did we do three Town Meetings virtually, we implemented!This Town moves fast,
nothing has stopped, and we have continued to do EVEN MORE during the pandemic. Stop, go,
decide what to do, and then we got it done!
� We are public servants who have proudly served this community while simultaneously dealing
with the pandemic on a personal level.
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Framework for a Visionary
and Sustainable Community
II�.°����I����m�J���I;�n �� rfP��1�,���1��1(�"1�.U�� ����06�l�'',"`pu1��,�
The Town has five key outcome areas:
� Livability for ALL Ages and Stages
� Quality Infrastructure,Amenities, and Municipal Services
� Thriving Local Economy
� Town-Wide Fiscal Stewardship
� Community Character
Participants were first aslced to reflect on how implementation of activities within the outcome areas has
gone over the last two years, and to consider whether anything is missing from the existing outcome areas.
Discussion included:
�� From an implementation standpoint,there is tension between valuing community engagement
and respecting the professionalism and expertise of the Town staff.
_ We have professional staff with e�pertise in their individual disciplines, and it would be
great for the Town to recognize that and allow them to do the work without additional
committees. It creates a challenge to actually move forward and do the work when so
many Boards, Committees, and working groups must be created and coordinated.
The SMT receives a lot of direction without a chance to implement. It's not sustainable
and there's some concern about burnout with the SMT.
The goals seemed more heavily focused in certain departments, so the impact was not
evenly distributed.
We need to coordinate timeframes for implementation. The Town Staff hasn't had the
opportunity to workplan things, so we're always catching up and could be more
coordinated.
� What's missing?
Sustainability is also a workload factor and needs to be considered beyond
environmental sustainability.
Our equity work doesn't fall cleanly within the categories.
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�,� ,,
Participants reviewed the input provided by the Boards and Committees leadership and worked to
capture the concepts that define success for each of the five outcome areas.
Livability for ALL Ages and Stages
� Livability is different for everyone.
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� The Town's role is to provide opportunities for people to engage in programs, services, and
facilities that are affordable and accessible and that are responsive to their personal needs and
interests.
� This outcome area should incorporate housing accessibility and should be flexible enough to
encompass those who visit and work in Lexington.
Quality Infrastructure, Amenities, and Municipal Services
��m Infrastructure, amenities, and services should be inclusive for all people,regardless of age, race,
ability, gender, orientation, etc.
� Our approach needs to be flexible,to balance the maintenance needs of existing infrastructure
with the future community needs for new infrastructure.
� The Town needs to consider resiliency and adaptabiliry and be proactive in planning for climate
and community changes.
Thriving Local Economy
� A thriving local economy includes a good mix of businesses and attractions/events that provide
varied services to people, a stable tax rate, and quality jobs for all skill levels.
� A vibrant economy contributes to the Town's sustainability, incorporates existing efforts(e.g.,
the downtown streetscape plan), and builds opportunities for a diverse mix of local businesses.
p� This includes accessible(transportation and ADA)opportunities and continued open dialogue
between the Town and our local businesses.
�r� Housing and mixed-use development in the downtown area may improve vibrancy and the local
economy.
Town-Wide Fiscal Stewardship
� The Town provides timely and prudent investment and stewardship of fiscal resources to
minimize delays and cost inereases.
� Fiscal stewardship involves continuing to find innovative approaches to financing and new,
diverse revenue opportunities,while ensuring staff and resource availability to execute projects.
7� Communication of goals and resources allows for focus on long-term planning and strategic
prioritization.
Community Character
�R Suggested Title Change: Communiry Fabric/Spirit
� Lexington is a communiry that values and respects all people, its history, and its physical assets
by creating ongoing opportunities to share our history;maintaining and improving our physical
assets; creating two-way communication channels; and celebrating and fostering our differences
in belief, culture, and ability.
� The Town proactively addresses and improves historic policies to build the future community
and delivers equitable programs and services.
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Progress and Possibilities
Participants were asked to comment on the progress that has been made over the last two years, and what
possibilities they see for each area in the future. The input is captured in the following table.
.. . . - . . • . .
Livability for ALL Ages and Stages
�� Full-time position for Therapeutic Recreation � New housing opportunities
Special ist
� Focused on alternate modes of transit—
programming around biking, walking, etc.
� Age friendly assessment
� Hired a Chief Equity Officer to apply an equity
lens to our work
Quality Infrastructure, Amenities, and Municipal
Services
� Implementation of integrated design � New funding model for Recreation
�� ADA improvements in the park system Operations and Tourism Services
��� Moving forward on 25% design for Bedford St. �rf Climate resilience to new infrastructure and
and Hartwell Ave. amenities
��� Center Streetscape «f Renovations v. reconstruction
��� Sustainable financing of water and sewer �fr Recognize human limitations of Town Staff
infrastructure «�� Athletic feasibility study
� Outdoor dining, in response to public interest «� Stormwater utility
��� Introduction of 20-year capital plan � New website
��- Continued collaboration of transportation
safety group
� Comprehensive Plan Update
Thriving Local Economy
�� Center Streetscape � Tying economic development to our financial
� Hartwell Rezoning stability and capital stabilization
�U� Outdoor dining � Green Business Certification
�� East Lexington Local Rapid Recovery Study � MWBE Attraction
�a Potential to become a center for life sciences
pt� Cultural District(more of an
amenity/attraction than a tax base issue)
� Using Federal Funding to support affordable
housing and local businesses
���� Attracting businesses that attract a range of
ages and interests
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�. . � - • � ' • �
Town-wide Fiscal Stewardship
� Improved debt financing planning � ARPA funding
n� Tying commercial development to �� Reducing debt financing
infrastructure needs � Organizational Assessment could pose
�� Maximized application of CARES Act and possibilities
FEMA Funds during pandemic
��f Built Reserves
��� Maintained AAA Bond Rating
��� Updating fiscal policies
Community Character
� Hired Chief Equity Officer—shifted our work �� Implementing the Comprehensive Plan
with all ages to focus energy on diversity work update
(ongoing) �� Continuing to diversify our workforce and
«<� Hired Sustainability Director board and committee membership to reflect
«�f Supporting the Celebrations Committee the community
nu Town Meeting adaptation ��o Innovative placemaking—build on the pride
«JJ Proactively assessed our policing policies and in our history to integrate the old and new
procedures to address perceived concerns of �� Bridging Town and School to be one
national policing—currently implementing 32 Lexington, one community and enhance
recommendations service delivery
�� Across Lexington Trail Network �� Continue to provide opportunities and
�,�� Completion of the Center Recreation Complex funding to support cultural events—celebrate
diversity, etc.
«� Across Lexington Trail Network—more
segments!
���� Equity audit to check on our processes!
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Parting Thoughts
Participants were asked to reflect and share how they felt at the conclusion of the session. The word
cloud below captures the feedback.
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Appendix C
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Se/ect Board Goals
January 2020—December 2021
Goals Approved February 3, 2020
Status Update-August 10, 2020/August 24, 2020
Status Update#2—September/October 2021
BOARD GOALS:
• 2020—Assign one Board member as lead for each priority area; Agree on baseline performance/
customer satisfaction measures for priority areas below
• 2021—Set improvement targets and expected results
TOP PRIORITIES
THRIVING LOCAL ECONOMY
CREATE A PREDICTABLE FRAMEWORK FOR PERMITTING PROCESSES
(CHAMPION—JILL HAIJ
• Redesign the Business Resource Guide to provide a more detailed explanation of the permitting
process—the measurable goal will be an updated Business Resource Guide,this is to be undertaken
by the Economic Development Office to be completed by Fall 2020.
o Select Board Member Update 8/10/20: New Director of Economic Development,Sandhya lyer,
was hired and began work in May. The Economic Development office created and maintained
many supports for local business throughout pandemic and has created quick permitting
process for outdoor space utilization. Ongoing work with Center Committee and Economic
Development committee.
o Land Use, Health & Development Department (LUHD) Update 8/10/2020: New Economic
Development Director started May 11, 2020.The Business Guide is under review and changes
are planned. Changes to web pages are also planned to signal to the life sciences industry that
Lexington is prepared to facilitate permitting.
0 2f12Z Ll��ate—Th�Larad Clse, H�a/th$� C�eaae/aprra�rat�?��art ent(CUhl�� Cdpclat�9/2��1
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• Ensure businesses understand the Town's coordinated effort of all permitting departments through
the Design Review Team (DRT). Promote the "one-stop" shop for all pre-permitting review to
ensure that permitting processes go smoothly and that by the time an applicant is before a Board or
Committee that all staff have commented on plans and that the plans meet the Town's
requirements.The measurable goal is that outlines of ineetings of the DRT are to be forwarded to
the Town Manager and that a report will be developed outlining the number of days from initial
contact to the Town to completion for the past 3 years will be developed and updated regularly to
indicate the effectiveness of the DRT process,to be undertaken by the Planning Office.The initial
report will be due July 2020.
o LUHD Update 8/10/2020: 1.The Assistant Town Manager for Development received approval to
add the duty of single-point-of-contact for permit sequencing to the ED Director job description.
The ED Director is in progress on learning Lexington's zoning and permitting, and the ED
Coordinator is also supporting business permitting.This now makes clear to businesses and
Town staff that this position acts as permit"concierge," and advises on sequencing with review
boards, in concert with relevant staff.The ED Director has been trained on ViewPoint Cloud; 2.
DRT is promoted to prospective commercial developers and new businesses to advise and
coordinate on the most efficient path to permitting.
� ��21 Lt�adcrt�—Td�is iter�t is c�c�rrl�a��f�,
• Training for all Development/Permitting Boards—Training programs will be offered to these Boards
through the Citizen Planning Collaborative and/or other programs and will be ongoing through the
next two years.This will be undertaken by the Planning Department and a record kept of each Board
member's training.The measurable goal is that written notification of training opportunities will be
made and recorded. This will be initiated January 1, 2020.
o LUHD Update 8/10/2020: Planning Board members Richard Canale and Bob Peters attended the
Citizen Planner Training Collaborative workshop this year.The Zoning Administrator notified the
ZBA of the CPTC training opportunity, and they registered, but the pandemic caused a
cancellation of live workshops. Even still, ZBA members Ralph Clifford (Chair), members Jeanne
Krieger, Nyles Barnert, Norman Cohen, and alternate member James Osten participated in the
Stormwater Management Webinar. Mr. Osten also took a workshop on Variances and Special
Perm its.
a 2C121 LJ�adcrt�—T&ris it�ra°r is ea�r�(�t�and trcaerri�rg v�ifl be�ngairrg,
ENGAGE IN A COMMUNITY CONVERSATION TO DEFINE WHAT ATTRACTIVE AND VIBRANT
WOULD LOOK LIKE FOR LEXINGTON
(CHAMPION—JOE PATO)
• This will be part of the ongoing comprehensive plan update with at least one specific facilitated
community conversation to define what"attractive" and "vibrant" means in relation to Lexington.
This will be undertaken by the Planning Department and incorporated into the final report on the
Comprehensive Plan with the measurable goal to complete the Comprehensive Plan no later than
December 31, 2020.
o Town Manager Update 8/10/2020:The Planning Department has continued to move forward
with the comprehensive plan and we are anticipating that the Planning Staff and Assistant Town
Manager for Development will present an update at a joint meeting of the Select Board and
Planning Board in September 2020.
o LUHD Update 8/10/2020:This was understood by the LUHD Department to be conceived by the
Select Board as a live public gathering. Guidance is sought on whether a Zoom webinar is now
acceptable.The Select Board and the Planning Board will receive an updated timeline for the
draft Comprehensive Plan at a joint meeting with the Planning Board intended for September
2020.The Department also understands the Select Board considers the scope to include all
commercial areas in Lexington, notjust Lexington Center.
o ��21 Cl�aclate—A�utalie farur�°r 6�tas bee�s�h�du6�ct f�r Clctob�r 2�, ���1 t�c�iscuss vvhcrt czrr
crttrcretive errtd sribr�rx�t c�rr�rnu�aity entcrifs.
WORK WITH BUSINESSES AND PROPERTY OWNERS TO DEVELOP
CREATIVE AND INTEGRATED SOLUTIONS
(CHAMPIONS—SUZIE BARRY, MARK SANDEEN,JILL HA1&JOE PATO)
Continue meetings with both small local businesses and larger,
corporate businesses Local Business Owners
(Champion-Suzie Barry)
• Small business meetings will commence on a quarterly basis(starting with the first quarter of 2020),
where these have been irregularly scheduled over the past year.This will be one venue to have
discussions with local businesses over a variety of topics, including the impact of the Center
Streetscape Project.The measurable goal will be improved communications from 4 quarterly
meetings by December 2020. These meetings will be scheduled through the Economic
Development Office who will attend these meetings,the Select Board will designate two members
as well as the Town Manager or his designee to attend these meetings. The measurable goal is that
4 quarterly meetings are held to improve communications.
o Select Board Member Update 8/10/20: I have been in touch with a few participants from the
small business owners group that started meeting on an occasional basis after the Town
Manager's arrival in October 2018 and went on hiatus in the fall of 2019 with seasonal business
needs, loss of the Economic Development Director and then continued to be on hiatus with the
pandemic. They are interested in restarting meetings again in a remote manner and are
interested in meeting the new Economic Development Director. Short term goals: Set up a
meeting for some time in the next month or so and at that meeting lay out a projected schedule
of future meetings and potential topics. Determine the second member of the Select Board to
be added to this group.
o LUHD Update 8/10/2020: She is meeting business owners and planning a more formal program
of ineetings however the focus of activities has been on supporting the smaller businesses
during the pandemic. COVID 19 having the maximum impact on the small businesses,the
Economic Development Office has been working closely with them to understand their unique
needs to stay afloat in this market. Starting with a streamlined outdoor permitting process for
outdoor seating for restaurants and some retailers adding outdoor picl<-up services the ED office
has constantly been providing information about different state and federal funding support
options to businesses.The ED Office has been working with the Lexington Retailers Association
and the Chamber of Commerce to provide tailored resources to small business owners such as
organizing a webinar with state representatives and developing promotion and marketing for
some of the businesses.The ED Office has also secured funding through the Community
Development Block Grant program to support micro-enterprises (5 or fewer employees) in
Lexington.
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carrstrtactiesn, paczrf�irag, crrtt�cautdeaor'dirting. The stt�ff�r`c��aase�`tt�irtsait�cath�r btasira��s�s tea
the futur�re�reetirags crrrd�alf if s €�l!�tasiness�Raurrdtcrbl� v�rith Tawan offieials,
■ April��rad, 2�1�1-.Sta�f exr�rr���fr�vitari�n t�East Cexfrrgtr�ra s a96 busin�ss�s e��cl pra�ert}r
cruuners, Towra 6V8cr�aag�r czrtd stc�ff�arcaraic��d aa�c9crt�s abcaut�'er�t�r Str�etsccr�e crrac�Araracral
7�c�wr�lill�etirag, f3c�sirress�s�iscuss�c�a�bo€at,��rrr�its arad c���c��rns r�lat�d tc�sigra 6}✓6av�,
■ July 2�rr�, ZCJ�1-.Stcrff�S�avid�r�cr� u�dcrte rxbcacrt the C`c�r��are�a�rrsive P6arr an�`c�isceassec�
C'C?1l9I�19 c�nd th�effects on srrrcrfl facasira�sses, Busirresses cfisecrs�ed�ike share, the
�'orrarracrt�r br�°akf�st��r��ic'tcrb6e anc$gtaic�a�c�}`o����t�tiffdtag cxrt�`fieertsirt�, Sttaf�u�acfate�'
rabc�ut 6easPrr�ss gcarc�e�t�aalkit crrrd grarats,
■ The r�ext srr�call bu�irr�ss�e�t�rtg�s sefaedul�c�frxr(?ct�ab�r°�2�ad, 2'��1.
Large Business Outreach
(Champion-Mark SandeenJ
• The outreach program with larger businesses will continue through 2020 with the plan to hold at
least six meetings with large businesses during 2020 targeted to businesses that may be growing,
lease renewals or other indicators.This will be coordinated through the Economic Development and
Town Manager's offices.With one of these meetings being a joint meeting with the Center
Businesses group.The measurable goal is that a minimum of 6 meetings are held with the larger
business owners in Lexington.
o Select Board Member Update 8/10/2020:The Town Economic Development office has
organized two well-attended meetings with the business community in the last year. Secretary
Kennealy spoke at both events. One event was hosted on Hartwell Avenue and one in Lexington
Center.
o Town Manager Update 8/10/2020:These were expected to start in the first quarter of 2020 but
haven't due to the inability to hold in person meetings. It would be difficult to arrange a zoom
meeting with the right people, but it would probably be very helpful right now to make the
effort. I'm happy to work with Suzie and Marl<and our other staff to identify the appropriate
people to invite and schedule a zoom meeting to hear from businesses.This may be helpful as
we move forward into the Fall. If this is what the Board wishes to pursue, we will work to
arrange a meeting prior to the end of August with the businesses that are identified.
o LUHD Update 8/10/2020:The ED Director has had communication with the commercial
developments and large businesses such as Revolution Labs (1050 Waltham),Takeda,The
Richmond Group (4 Maguire) and Lincoln Properties (91 Hartwell).She is working with state
agencies such as MassEcon as well as Middlesex 3 Coalition to promote commercial properties
that are lab-ready and a premier location for growing life sciences companies.The ED Director
also promoted Lexington's Commercial space in the New England Real Estate Journal featuring
the region: https://reader.mediawiremobile.com/NEREJ/issues/206193/viewer?page=22
o �tJ2� fJ�cfat�-tarac�Cdse, Hec�6th� ��vela�s�rr�nt C7�partrn��at(C(1FlD) Cl��at�9/2/�1
■ T�awrra I�c���ger c��el Ecc�»�r�ic t�ev�la�ara�ent S'tczff i��scrrecf�S Ffcrya'�n c�nd srisite�°L7icerr�c�
�"�re�crpecafics r�nc�Fr�qcr�ncy t�r�rcr�euties,
■ 7"�avvn 1�farrcxger arrd staf�crlsr��t�t�°�rded cx ribborr-ccattirrg c��rema�ay of F�qca�rrcy T6°r�rcr�aecrtics
vuith Cor�gressw�ar�ttxrt Ctcrr-k ca�a�Ff��11✓Ii�hel6e Cic�czle�.
Center Businesses
(Champion-Jill HaiJ
• A quarterly meeting will be established in 2020 specifically with businesses in the Center Business
District through the Center Committee to discuss the impacts of the Center Streetscape Project and
to work around as many issues as possible to ensure the project goes smoothly.The project is slated
for construction to begin in the Spring of 2021,therefore starting the first quarter of 2020 a meeting
will be initiated through the Economic Development, Public Works Department and Public
Information Officer,who will be responsible to communicate with businesses to ensure an effective
two-way communication before and during the project to minimize complaints and to establish an
effective complaint resolution program during construction. The measurable goals will be that 4
meetings are held and that a two-way complaint/complaint resolution program is developed.
o Select Board Member Update 8/10/2020: New ED Dir has begun relationship building with
Center Committee and Chamber to establish the meetings and communication pathways
discussed
o Town Manager Update 8/10/2020: Dave Pinsonneault is on the agenda for August 24, 2020 to
provide an update to the Select Board on the status of the Center Streetscape project and a
letter is going out in early August providing an update to the businesses.Again,this was slated
for some initial meetings in the first quarter of 2020 but due to the pandemic this has not
occurred.The project is still on track and a notice has gone out to the businesses in the center. I
would recommend that a meeting be scheduled during the third quarter of 2020 to have a
discussion with the center businesses and Jill can be involved in those discussions/meetings.
o LUHD Update 8/10/2020:The Economic Development office has been working closely with the
Center Committee to understand the needs of the Center Businesses.The ED office has
developed several resources such as a list and information of all the businesses currently open
and also developed a Map with all the different business categories in the Center as well as East
Lexington.The ED Coordinator also developed signage and posters for businesses as part of the
reopening strategy.The ED Office also assisted the Engineering and DPW to secure grant
funding through MassDOT to promote outdoor dining and retail to help with revitalization post-
COVID 19.The Assistant Town Manager for Development and the Planning staff have experience
communicating with and assisting businesses through roadway reconstruction projects in other
communities.We are prepared to support the ED director and DPW in this communication
before and during construction.
0 2��1 Lt��at�-tcrnc�C1s�, Hecr(th� C�ev�fcr�ar��rat C?e,�crrtrnerat(LUHC�) Ll�a�'c�te�1/�/�1 —�ean�arrric
17�v�ica�arr��r�t Stcrff rr7e�fs�nr�ekly with th���rgine�r�arrg De�aa�� �r�t, t�de 8�u61ic Ir�f�r-rr�txtiar�
Offic�er�, crracf�rcaJ�ct ecartsultarat to r��vi��a�f�e�r�r�strcrcP�r`�ara scta��cr�e fesr the uper�ro�ing vu��k. 5tc�ff
vv�rks to g�t thos�cr�adcr�es�rr th� Tarnrr� Vlf�lasfte crrrcf drr rr�wsf�tfers, A stc�ne�ing C�rrt��
St�e�tsccr�e�'r�nstructi�a� u�c�crt�s�acrs b�err a�'��c�t�a the�c�no ic��s��6c��r�et�t faFe�aslett��-,
Staff 9�rcavid�s cr�a�'ct��s crr��c�rt.str�cr�tica� to th�C'�°rrter�'carrtrnittee, Tourisrr� C°�rrnrrtrtt��, �'ftarrtber
caf C`carr�rraeree, cr�rd��tai6��`s Assacicrtion Mcanthtya
Small 8usiness Tax Exemption Program
(Champion-Joe Pato)
• Through the Town's Finance Department, data will be accumulated during the first three quarters of
2020 to develop an impact statement and to identify the number of businesses that would be able
to participate in a Small Business Tax Exemption program.The Finance Department will make
contact with all businesses identified as eligible based upon their property valuation and will identify
the number of employees to establish a list of potential businesses and further develop an impact to
all other commercial businesses should the Town offer a Small Business Exemption.The measurable
goal is the development of the report for the Board's consideration.The timeframe will be to ensure
a final report is provided to the Select Board one month prior to the FY21 tax rate setting hearings.
o Select Board Member Update 8/24/2020: Initiated discussions with Land Use, Health &
Development Department and Finance Department to take raw data from the state and analyze
how many businesses would actually benefit from this exemption. Brookline studied this
exemption in 2010 and recommended proposing changes to MGL Chapter 59§51 "to address the
inequities created by the limitations of the current qualifying criteria and to be more useful to
the Town of Brookline as a tax policy tool to promote and support small business development."
Looking into if any of the proposed changes could be meaningful for Lexington via a home-rule
petition.
o Town Manager Update 8/10/2020:This is predicated on the size (number of employees) of
certain businesses and the Finance Department was going to be accumulating data through the
first three quarters of 2020 to determine whether there was a need to pursue this exemption. I
will follow up with Carolyn Kosnoff,Assistant Town Manager for Finance to provide an update.
o LUHD Update 8/10/2020: Although not a task for the Land Use Health & Development
Department,this goal could help small businesses open and/or remain in Lexington.
� �r��z ����r�—L��,��r��, �a������ ea�,����� ea�t t?�ga�rtrrs��tt(L(JFld3J f��dcrte 9/�/�1:Irt
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interra cr�rss-ref�r��ac�e�t�r�cawrt�r-�ac�u�aied bu6fe�fra�s in the c�er�ter writh td��se&�uilc9ings irr
Lexir�gto�a Center vc�6uea�crt th��li�ibl�assess��'v�lte�crrrd c�r�fy�'crur�et tdr�c�r�it�ricr t�
�aat�ratiaBBy qucrdify, Th�r�scrlfs vver��ravid�d tc�th�Fina�ce�f���aartm�rrt,
LIVABILITY
DEVELOP EFFECTIVE TRANSPORTATION SOLUTIONS
(CHAMPION—MARK SANDEEN)
• The Transportation Manager will continue to worl<with others in the neighboring communities to
identify opportunities to cooperate and develop a broader use of the Town's transportation
services.
o �C?21 EJ�acfate—Th� TcaVvra wr�s�v�arcf��'cz tt�c�k�il6ty�dlcrna�errr�nt gr��rat f���a !l/Ica.ssC�C7T wrhich is
crssis�i�rg us in d�v�l��rnertt ca�a�egiaracrfizatior�Actaan Plarr fe�r t�c�r�s�aczrtation s�rs�ices, This is
eurr�r�tfy un��rw�ay, (?ur g�cr�at errds ira lun�20�2, {�il�cantbracee�ca wreark�nrith raeighb��ir�g
c�or�r urtities tdarcacagh th�frara�r Vl/�st�tegi��cx6 C'cac�rdirtatirrg C'acarrci6, in crc�ditie�rr tcs cath�r
�a�a�arrrtcr�aiti�s(ia�, P1�1PC�Tra�rsiC Wc�rkirrg t�rcau�a, IVIAPC'J.
• The Transportation Manager will review and identify opportunities to provide first mile/last mile
service during the morning and evening rush hours to connect local businesses with other public
transportation options using the Lexpress or Rev bus services.
• ZC1�Z Cl�c�cat�—Ccar�arraut�r.s,�ecific�tr-a�s,�crrtcrtic�ra hexs d�e9iraecf the cast c�uring CC11flt7 c�r�d th�
f�a�us�af ra�r�st trcrr�sit car�ganizat�carros�s ar��quity�rr�crfferirtg mc�r��freqcre�at� crl6�'ay serv��es fs�
b�tter reffect th��a��c�s �f rid��s�ar�d sc�ae�ul�s that ar�n�at t�ae ty�rica!9-.5 se�a�dul�,As��rt c��
our regi�rraaliza�ior� u�ar�rk, �ee are 6�c�ki�tg c�t c�6f a�a�r�rtearaitdes thczt r�ak�s�r�s��c�r i-raa°�sdt, (It
sheru(d be rrc�tec9 th�t 9�%of t�c wo�ar8d`s 1st/Icrs�rr�f(e tri,�s are rracrde by�rc�lkirag�rad vual�Cing
irtfr�struc�ur�is r�crt crrr6y irr��aortar�t�car�v�ar�ectirag �o trczr�sit, be�t for r�dcrcirrg sch��l ca�rg�stic�r�,
crrttf c�r'��atir�g cr rracar��Ag�Fri�radfy c�rar�r�ttenity, J
• 2�1�1 tfp�'ar��—Ac�dit�ear�crl6y crs�art c�f cz C'C�Id9�-relr�te�'taxa�rczrrt, bcasir��ss�s ra�eding ri��s far
e�n�a6vy�es{crte at r�igh�cxr cfu�irrg w�ekerrcf h�ur�s wr�aerr �ve hcrve rar��rarrsit ca�c�i(abFe, ea�r bcacak
w�rk�are�r-ic�es th�-c�ugh tfre T�crr�s,�or�atiea�a Serwic�s cfivcs6c�� �rith acfvcrnc��raotice(c�t(ecxst 1 dcr�e
�ar��r�, 7"h�func3i�ag is li ited bcat�his ty�e of serv6ee c��crl�"be cr�rr�-irara�d throca�h ot-h�r r�fbef
fcar�c(i�ag irt th�sF�c�rt-terrra, crs iradieat�cl.
• The Transportation Manager will work with the MBTA on potential new bus routes to provide
improved services for residents seeking public transportation.
• The measurable goal for the above three bullets is to see increased usage (not a defined percentage
as this will be a multi-year goal seeking to increase public transportation usage) during 2020 and to
provide a recommendation on alternative routes that would link Lexpress or other public
transportation services to regional train services available in nearby communities.
o �C1�� (J�a�'czte-Th�°tlft�CA ds sti9(�nresrking arr�us 6V�t�cark��ef�s�gr�, This rn�ill tc�k�tr e, a�acf th�
�"rcrrrs�rar�-�ticarr Il�ar�cr�er-crttenc�s e�19 caf those rrre�tirrgs, (?u�sic��raf fhis, the Trc�ras�arari�c�tion
Mlaracrger rnror�9cs�i��ely vvif�r fhe 11�1�7"A s�rvice c�recr rna�rag�r�tc�fin�wcrys�o�t�eat�b�tt�r�
co�rrrecfirrg servi��s, TBa� �"rcrns�a�artcrtic�n Marrcrg�r�arganized�a r�acetirag c�,f L�xpress, LFdTA, cara�
M�T�V b�fc�r�the FcrPf.sc�hec�ules w�r��firacrfized witB�r th�gcac�(of cre�zti�rg sy.sterrr�thcr����er be�ter
ccrrrnecti�rr.�, The Trcrras�aort���ia�n Marra�er is alsa crra t�o cr�rrrr�ritt�es fcar the IVI�T�!A�vis�ry
�cacrrc£. This is st�ra�t�thir�g tft�fUt�7"A bs vvtzr6cir�g tc�war'ds as th�y rrar�v�awrt�y fro��crr1 crter'r'ab!
t�mare fr�qcr�nt, a61 c�ay t�ans�ar�rtcrtiora crncB 6�ss,�eak-tir��(uvhit���aftccr eorrrrr�ut�r).s�r�aic�.�. ff
is ex��c�ec�tc�tc�ke unti(crbcacrt����b�fvre tl�e r�ail li�tes surrcaurr�'irag Lexirrgtear� crr��acrg ara the
rraar�freqcr�nt sch�dul�, C?ra�e t�t�y c�r�, it wilf rracxPc�rrao��s�r�s�tca�eanrrect,�eta�tP�tc�th�s�a�th�r
r�i(capti�rrrs, ratf��r the�n�ra�y fcrrar��ling�aea�al�t�arc�u�h A���nrife,
• During 2020,the Transportation Manager working with the Town Engineer and Public Works
Department will identify potential locations for a protected bike lane trial in Town. The measurable
goal will be to include a recommendation whether a protected bike lane is possible/advisable.The
measurable goal will be that public meetings will be held and a recommendation made to the Select
Board in a timely manner so that any costs could be included for the FY22 budget.
o Select Board Member Update 8/10/2020:The Town's Lexpress service celebrated its 40th
anniversary this year.The Transportation Manager has revised schedules and fees to encourage
ridership once service resumes. Many of the goals outlined in this section have been delayed
due to the coronavirus crisis.The Transportation Manager has not yet provided a
recommendation on potential protected bil<e lane trial locations.
o Town Manager Update 8/10/2020:This goal came to a halt with the pandemic and the
shuttering of the Town's Lexpress bus service.Some of the goals have made progress as far as
developing new routes and continuing to work with other communities.The first mile/last mile
goal was discussed briefly in the last Select Board meeting and still a major issue for businesses
to get their employees from the train stations to work locations in Lexington and should
continue to be pursued.The measurable goal is not possible in 2020 as the service has not been
operating for 5 months. In regard to the protected bike lane, Melissa Interess, Human Services
Director has been asked to provide an update on the status of this work and whether it will be
completed in time to coincide with the FY22 budget development. Depending on the pandemic
and how long it lasts and long-term impact on the Town's finances when combined with other
priorities,this may need to be postponed until the FY23 budget process.
o �Q2'1 C9�c��s�e—�egc�rdi�rg bike Icrr��s, in C�c�t�ber 2�2t?,Assis�crrat T�tnrn 6�Ic�n€zg��far
E7cvefca�arrp�rrt requ�st�d thert t6�Ps gc�af�e rrrac�v�c9 ur�der thc j€arisdi�tiorr af the F�lararrirrg
divisior�for�Parrrairrg�revi�wr/cf�sign thrc�crgh th�1�rcrr�.s�crrtatiorr Saf�ty l�rou�a.
REVIEW RESIDENTIAL ZONING FOR WAYS TO CREATE NEW HOUSING
OPPORTUNITIES AND PROTECT THE DIVERSITY OF EXISTING HOUSING STOCK
(Champion—Jill HaiJ
• The Select Board have already had an introductory presentation on Chapter 40R and 40S
development.The Board will schedule a secondary discussion on these options during the first
quarter of 2020 with the measurable goal of having a position developed during the second quarter
with the goal of having any action required of Town Meeting included in a Fall 2020 Town Meeting
wa rra nt.
o LUHD Update 8/10/2020:The Land Use Health & Development Department staff(Dept. Head)
has 40R experience and is prepared to assist along with other staff.This effort would not be
ready for the Fall 2020 Special Town Meeting.
c� 2t121 (J,��'at�—€.arr�Use, Ftecr�th�e C�ev�fca� �nt Degacrrtrrrerrt(C(1KLP� Clpefe�te 9�2��1 Assis�crraf
7"�vvra 10�fcrnc�g�r frar�ev�Ic��rr��rrt, F'(c��ar�ir��Director arad�c�r�czr�ric C?�v�lcr�a��nt�ir��et�r cr��li�ef
fr�r Techrai�crl Assistr�ra�e gr�nt fcan�i�rr��cr h�l�L�x�ra�t��a evafcrc���4f?f��cat�ntic�C, bcrt tf���rar�f
wcr�rrof cr�a�rc�v�c�, tra Ilflay 2021,Assistcrnt Tawra iVl�rocrger, �eanc�rr�ic�ev�lc�,�rrr�rat C�i�ectcar crnd
R�fczr��aing�irec�ca�discussed�nrith th� 7"or�rrt OVtcanag�r Ic�cc�tic�r�s i�t L�xir�gtcsn t6ac�t rrtczy rrr��t
�(igPbility r�qcairernerats for e��C?�t Srraart(�rawoth eli.�trict,
• The Select Board will worl<with the Planning Department, Community Preservation Committee,
Housing Partnership, LexHab, Housing Authority and others to review existing affordable housing
stock, improvements that may be needed and to develop a plan to fund improvements.The Board
will hold an initial meeting during the first quarter, develop a working group of these Committees to
identify opportunities and the Town Manager will identify appropriate staff to assist in this review.
The working group will work throughout 2020 and identify funding opportunities and/or needs and
will present to the Select Board an interim report in the Fall of 2020 to obtain feedback and then
provide recommendations to the Board in December 2020 for any action needed by the Town at
Annual Town Meeting 2021.The measurable goal will be to have an improvement plan agreed upon
by January 2021 with funding recommendations for the 2021 Annual Town Meeting.
o Select Board Member Update 8/10/2020: SPRD continued to meet regularly through the
summer and will going forward (3rd Tuesday each month, 8am). Zoning Consultant has brought
a large range of zoning alternatives other communities have used to broaden housing diversity.
Documents are posted to SPRD committee page and work is shifting to drafting new options for
Lexington, based on these models and our needs.
o Town Manager update 8/10/2020:Jill Hai has been working with Carol Kowalski on this issue
and I will include Carol's written update to the Board when it's received.The Town has not
created a working group consisting of the various housing interests during 2020.There has been
some discussion about the future of LexHab and how this could be transformed in the future.
Once the Board discusses this goal,the creation of a working group could be added on the
August 24 agenda to move this item forward.
o LUHD Update 8/10/2020:The Board may wish to consider starting this once the SPRD Ad-Hoc
Committee completes its work.That Committee's knowledge and engagement is on the
continuum of this goal.
� za�s �r��are—L���c���, ����rn� ea�,��t�� ertt f7egacrrta°rte�tt(LLlF1�?) Cl�a'at�9/��21, Th�
F'(�nncrrg L�irect�r artef�l�sistcrnt Tczwra ftd6ar�a�er f�r�����(c���nerrt cc��tir�cre t� vvearic vvifh t�h�
Se9ect�oarc�'s SPRf��4c�-�i�ac Cctrr�rrpit�tee tca c�ev�f�p a zarairrg byl�a�r ar��n�rr7�r�t.
o At th�Town n/lr�r�rzget''s reqtr�st Assistcrnt Tcrv�rr�II✓Pan�g�r���r�C7�sa�l�a��a�nt�arep�r�d cr
rraerr��rcar�d€,arr� c�rr Muraici�al�ffarcfak�fe Ffausirrg Trrasts c��c�Hacrsirag��v�lcaprrs�rrt C'arpa��tf�ras,
56���aresen���tc�the��l�ct�c�ard, tfc�usirrg F�artn�r�shi��ae�rcf, LexF�ab, �'a�itc�!Expendatures
Ccarrtrraitte�,�p�ara�aricrti�rrs C'a�nrr�it���, C'F��, crnd�nras sc�bseqcse�atdy�s(cecf ta pr��c�re cr
ccrr�rrriit��e ch��-��far r�cr�rnmitt�e that wc�ulc�stue�y t�r�berrefit��risks c�f cx�t7�araici�aa6�9a�c�sir�g
7"raast�fetr Lexingtc�r�c�n�a tiausirrg 17esr�Bc��rra�nt�carpcaratic�r�, 1"he.S€l�et�oc�rct�ttzs disccassed the
c�hcrrg�at sev�r-crd rrt�rr��tirtgs, ar�d h�ta.sir�g stc�k�holcl�r grcrcrps c�r��rra�nted o�t8��drerft��ar�ge i�
A€agust�C1�10
o A housie�tg fcarta�a far�u6tie ira�ud�ca�a �h��-doeasing s�cticara of th��'ta��r�h�rt.siv�F�lart is schedut�d
���at�mber�2, �Q�2,
HIGH PRIORITIES
QUALITY INFRASTRUCTURE,AMENITIES AND MUNICIPAL SERVICES
REVIEW THE CHARGES FOR ALL TOWN COMMITTEES;MODIFYAND UPDATE AS APPROPRIATE TO
REFLECT BOARD PRIORITIES AND CREATE EXPANDED OPPORTUNITIES FOR RESIDENT PARTICIPATION.
(CHAMPIONS—JOE PATO&SUZI E BARRY)
EXECUTION:
Town Committee Review(Joe Pato)
• During the first half of 2020,the Board will designate a Select Board member to work with the
Management Fellow to identify the legal basis of all Town Committees and whether the Committees
are mandated by law, mandated by some other law the Town has adopted or optional.Those
Committees that are identified as optional,will be reviewed to determine the ongoing necessity of
the Committee.The charge for all Committees, both mandated and optional will be reviewed to
determine if they continue to be appropriate and/or whether an updated charge is advisable and
will provide a recommendation to the Board for consideration by December 2020.The measurable
goal will be for the Select Board to approve new Committee charges by June 2021.
BOARD GOAL:
2020—Complete review and update of all committee charges to rationalize functions and expand
appeal for broader resident participation.
2021—Attract 15% new participants to town committees
o Select Board Member Update 8/24/2020: Committee inventory completed with linkage to
establishing authority. Committee charge analysis has been delayed by 6 months.
o Town Manager Update 8/10/2020:Joe Pato and Doug Lucente were worl<ing on this item and I
will leave this to them to provide an update. One of the goals was to ensure new participants
(15%was the goal). On the Town Manager appointments, we specifically advertised all of them
as being open appointments, which did not make some long time members happy.We have
reviewed the Town Manager appointments and of the 27 appointments I've made this year, 20
were reappointments and 7 are new appointments (26%) relative to the 15%goal (TM
appointments only).
o LUHD Update 8/10/2020: Land Use, Health & Development Department staff would like to assist
in this review for the many committees supported by the Department.
c� 2�121 (l�ae�c�t�—The S�I��t E�n���bs c�c��ivefy�ngc�g��'irr r�vbewain�bts a�a�acsirrtr�a�rrt prcae�ss�s czrre�
a re�cart back wras prcavlde�at th�.S��a��rrrb�r�0, �C�21�e/ect�c�crrd e�ting. T�a� �"c�rn��
iVTar�crgen c��s�ac���3 c��g�c�i�rtrr��r�t.�with 21 beir��rrevv���ac�Prate�s car 4�%,
Board Liaison Review(Suzie BarryJ
• The Board will commence a discussion on the role of Board Liaison to various Committees and
establish protocols for the Board Liaisons.This discussion will commence in January 2020 and will
conclude by June 2021. The Chair of the Board will review other community's liaison roles and
develop a protocol for discussion with the full Board no later than May of 2020.The measurable
goal is that protocols will be established by June 2021.
o Select Board Member Update 8/10/2020: Currently gathering information already in use by
other Towns for review and reviewing draft information written by former Select Board member
Michelle Ciccolo regarding this topic. Goals: Have preliminary discussion with full Select Board to
gather information regarding how they see the role, challenges and opportunities. Schedule for
SB meeting by end of September 2020; Survey Board and Committee Chairs regarding their
understanding of the role and their interaction with their liaison.Aim for survey result by end of
October 2020; Hold an additional discussion with the full Select Board in November 2020 to
review survey results and gather additional feedback; Draft and review protocol including
ongoing review and feedback of draft with full Select Board December 2020-February 2021;
Present final protocol for review and approval by full Select Board March-May 2021.
o Town Manager Update 8/10/2020: I was not involved in this review and will defer to Suzie
Barry's comments on updates.The schedule was to complete this by June 2021.
a �Ct�Z Lb��ca��-��l��t����� � ��r l.lpdat�.9/61���1:A 9arg�°r�farr�cr!�nc�r�e���r�v��sr�ti�n caf
substat�ce r�gcarding tb�e ra���af cr�csar�licrisons c�ic�rrat tcrke�a9ac�,Srr�cr{der
cc�nv�rsc�tians/ccarrar�err�s c�ic��ak��a{c�c�c�ur�i�g licrisc�rr r��oa-ting c�r�d li�xisca�a r�shcaf�fl�t�g
di.s�'ussiorrsa �"Fre�acrt-�did r'rtav�tca v�ritterr liaisorr re�cats t�a be irtc/uded irt th�S�rrreeti�ag
�a�9r�t�as stcrrrc�ard�aractsce as of Jcrfy�CJ�1 crrrc�sc�,far�t�r�y�crve re��iw�c�,fcrv�ar�bl�f�ecfbcrc�k
frorrr the r�aembers, This g�a(c�n�inues to�a���'to�r�Uvarkec�ara,
COMMUNITY CHARACTER
CREATEAND COMMUNICATEA PLAN FOR BROADENING DIVERSITV OF TOWN STAFF
(CHAMPION—JILL HAIJ
• The Town Manager and HR Director will identify additional resources to advertise and promote job
openings and will continue the employee survey that was undertaken in 2019 to measure and
identify whether there are improvements or lessening diversity.The measurable goal will be a
continuing annual report back in Fall 2020 on employee demographics and outreach efforts.
• The Select Board through the activities listed above relative to reviewing the charge of all
Committees and seeking to provide additional opportunities for residents (that may not have
previously been involved) will require that all vacancies, and those seats with incumbents who's
terms are expiring,whether the Committee is appointed by the Select Board or Town Manager to be
advertised in local papers, on Town bulletin boards and the Town's website with a copy of the
opportunity emailed to all those previous attendees of the Citizen's Academy to seek to diversify
Committee membership. This will be undertaken with the reappointments starting January 2021
and the measurable goal will be advertising all expiring terms for Committee appointments.
o Town Manager Update 8/10/2020:The Town Manager and HR Director were to identify
additional goals and a continuing report back in the Fall of 2020 on town employee
demographics.The Town has placed ads nationally in professional websites that include diverse
membership including ELGL(Engaging Local Government Leaders,which is a diverse
professional association of middle managers in local government), MassachusettsDiversity.com,
MMA and websites specific to the position (i.e. Massachusetts Environmental Health for our
Health Agent position).We have also used the Bay State Banner(an African American
newspaper) and EI Mundo (a Latino American newspaper among others and will continue to do
so.The most recent recruitment for police officers was provided to ABCL with a request that
they distribute it widely.The employee demographic study will be initiated in September 2020
and will be reported to the Board with a comparison with 2019.
o ��21 Cl�aclate—The Tcawr�c�ar�ti�crec�its survey ca�ta�n sta�f��c��vefo�a b�selirr�e�at�a�r�°sc��ia
i�ac�re�ses i�202�7 ov�r 2(�19, l�ith t�he hirir��e�f a C'�r�ef E�crity C?ffi��r ir��4r�gust Z1121, she h��
assurtaed this r�sprartsoblfdty r��c9 v�rN/be canc�e�-takfrag ara cr�a�ate r�f thcx�scr���y or�th�cornia�g
rncartt�as, The HR D��ac�rtrr�rent is wrr�rkir�g�rith th�C'8�re��qcaity(�fffcer arrc�ie���ti�yirog ac�c�itccar�cr6
c�cfv�rt�sirrg venues fr�r�acasit�carrs crrad r�N/b�c��a�'crtirag�r�s�ticarr cfescr�gat�orrs �eith arr equ�ty 6er�s.
�"da�s�hcrve b��rr�er�elr��ed i�tca�art�af th�r�crce eqcsity�aBarr thcat the C'fri�,f Equity O,ffic���rcrs
d��rel��aecf v�hich wrilt be�ares�nted t�the Se9�et�eacsrd irt t�a�ca�rai�ag�rrantl�.s,
TOWN-WIDE FISCAL STEWARDSHIP
(CHAMPION—DOUG LUCENTE)
• Limit the rate of property tax increase.The Town will endeavor to not have a Proposition 2%z
override and communication to residents on town finances and taxes will be developed.The
measurable goal is that the Town Manager and Finance Department will develop easy to understand
informational pieces during 2020 and will work with the Public Information Officer to communicate
to residents through Town Meeting, a community conversation, online, mail and/or LexMedia.
o Select Board Member Update 8/10/2020: Need to set up a meeting to review the format to be
used for an easy to understand communication piece to the community before Fall Town
Meeting and before the Police Station project is presented to the community.
o Town Manager Update 8/10/2020: We have not anticipated a need for a Proposition 2%
override.An informational piece as discussed in the goals has not occurred, but can be done as
part of the Fall Town Meeting process to explain how we're balancing the budget and explaining
the tax rate.
o ���1 Lt�acfate—The Tca�ne�r�ras c��rtirruec�tca c�raservrxtiv�ly rnar►ag�its fu�acfs��ad�nrc�r-k�nr6fhira �-he
Re�errue ABf�c�atior�M�c�el thert the Tr�w�has utilizer�fcar�°rtcrrry yecrrs, Hawr�ver, �'urla�g tF����rst
tv�ca bcrcfget�rac�°sses additic�raa9 fcrr�r�s frorv� the Tcavura's r�s�rves were crti6ia�a'to ��E�sehool
s���c�irtg request.s arrc�tfae T��ne�l�faraager art�'Assistartt T'as�rt Pt!lar�ager fr�r'�inara��ha�s�
irtcfic�crted this is ra�at sea.s��irtcrfa9�a Th�FY�3 b�ae�get vvill cora�iracr�th�prca�tic�c�f not���fcirag a
F'�a�a�sitic�n�'� aver�ric��arac��c�ccantczir�s�rstcr�nabl��rac�tices.
• Review home rule petition opportunities to address the issue of tax deferrals and the timing of
when interest begins after the property owner(s) passes away and the estate is required to pay the
deferred taxes.The measurable goal is that the Board will consider adding to the 2020 Annual Town
Meeting warrant, an article that will seek a home rule petition to allow the Town of Lexington to set
the timing and interest rate for the deferred taxes for the residential tax deferral.
o Select Board Member Update 8/10/2020:This was successfully completed at the 2020 Annual
Town Meeting.
o Town Manager Update 8/10/2020:This was on the Annual Town Meeting warrant and the
home rule petition has been submitted to the legislature. With the pandemic schedule and
other associated issues of the legislature, I do not anticipate this will be tal<en up for
consideration until the next session and would anticipate it being considered in the Spring of
2021.
o �C��Z fJ,�clexte—This v�c�s c�cac�ifi�c�as C'h��afer 3.5.� af the Acfs e�����0 and signec�by t�r�Gr�verrrcar
��������-��a, ���ze
• Take action on the residential exemption study committee recommendations, including
development of a means-tested and/or age-based residential exemption—The Board will charge a
new Residential Exemption Study Committee in 2020 to take up this issue and make a
recommendation by January 2021 at which time the Ad Hoc Committee will sunset.
o Select Board Member Update 8/10/2020: Next step is for the Select Board to create the charge
for the proposed study committee and appoint members.This will be on an agenda during a
September 2020 meeting with a proposed draft for the Board to review.
o Town Manager Update 8/10/2020:The residential exemption study committee has not been
created and I anticipate it would be difficult to provide a recommendation by Jan 2021 even if it
is created in the near future. I would recommend this goal deadline be extended.
0 2f721 (1p�at�—This it�r�r is crcrtstanc�ing.
DEVELOP A CAPITAL MASTER PLAN THAT ENCOMPASSES ALL CAPITAL ITEMS
(INFRASTRUCTURE, BUILDINGS, ETC.J AND INCORPORATES THE SCHOOL'S MASTER PLAN
(CHAMPION—JOE PATOJ
• The Town Manager,Assistant Town Manager for Finance, Director of Public Facilities and Director of
Public Works will provide an estimated cost for inclusion for items costing over$500,000 in the 2021
Annual Town Meeting warrant. The measurable goal is to develop a full cost report in time to
inform the FY23 budget process (Fall of 2021).
o Town Manager Update 8/10/2020:This is in the FY21 Capital Plan, but with many of the capital
items and PIRs are waiting until the Town Manager and Finance staff make a recommendation
on how to move forward with the FY21 budget.An update is planned for August 24 and a
summit with the School Committee, Select Board, Appropriation Committee and Capital
Expenditures Committee is planned for September 10.Within the next few weeks, we'll have a
better idea of the PIRs and capital projects that can move forward and an update on this can be
provided at that time.
o �0�1 Lt�a�crte—5�l�c�t���rd �m��r 11���t��/16/�1 �6Ulifce Crcznin�r�sent�cf t�r��r�tPralir�c�ry
set�f fbrar�irags of ez fc�cilii�}r canditi�rt assessrr��nt an J�r�e 7, 2021, This�ar�s�rrtcrtic�rr c�c�vered�7
czssets—1�S�haa/ara�9 Tc�vv�t f�c�iliti�s�ar r-a�u�frfy�,�6(�l(�ross Sc�crarr�Fe�t of bulfdirt� s�acsc°�.
�r-esented�roje�ti�rts shca�r that t�re curr��t ca�i�aP rrtairrtertarrc��irtv�sPr�d�nt�f r'�ugh(y.�4flll�a�r
year is�na�lt b�lc��nr tdt�(ev�(rte�d�c�tca rrrcri�at�irr tda�cur'r�rtt F�r�ifity C'ea�tditiar� 9e�c��x(F�l),
• The Town Manager and Finance Department will draft a comprehensive debt management plan in
the form of guidelines to be presented to the Select Board prior to September 2020 and
incorporated into the FY22 budget process.The measurable goal will be an agreement between the
Select Board,Appropriation Committee, Capital Expenditure Committee and School Committee by
the second budget summit of the FY22 budget process.
o Town Manager Update 8/10/2020:This has been worked on but is behind schedule, but we will
continue to endeavor to provide it by the second budget summit.We are meeting with the
school administration every other week to ensure a smooth budget process for FY22.
o Z��Z (1�adat�—S�t��t���r�� � b�r ZI��a��.9/1�/�1—St�ff haave d�v�tcr��d cr C`��aitcr{
Stcrbblizatic�rr�rarrrevs✓�srk far cr�r�r�ssir�r�irrr�aerr�irr�farg�c�r�nst��acticar��arojects, Thris�r��ac�s���acas
prevPewe�crt th�.Se�t�rrobe��2,�t?�Z Finarrcial.Sra rradt. T�ais v��F/ge�bac�k tc�th��ir�c�rtcicr�
l�lorkirrg C�r�u�a ar�e�erraB ti�te before car�ir�g bcr�k tca th�Se(eet�ocr�c�fo�a,��area�acrB,
OTHER PRIORITIES
The following items were listed under"other priorities" and will be worked on to move them forward,
but without the top and high priority detail. These include:
IMPLEMENT THE SUSTAINABLE ACTION PLAN AND GETTING TO NET ZERO EMISSIONS PLAN
(CHAMPION—MARK SANDEEN)
• The Town is in the process of hiring a Sustainability Director and has developed an Integrated
Building Design and Construction Policy to provide direction for Town building projects.The
measurable goal will be following the hiring of a Sustainability Director, an implementation road
map of the Sustainable Action Plan and Getting to Net Zero Emissions Plan will be developed with
priorities for implementation and any costs associated with the implementation of plan elements
estimated,this will be undertaken within one year of the Sustainability Director's hire date and will
be done under the direction of the Sustainability Director and Sustainable Lexington in consultation
with the Town Manager and Select Board.
o Select Board Member Update 8/10/2020:The Town has hired a Sustainability Director.The
Sustainability Director has met with Sustainable Lexington to understand that committee's
recommendations regarding implementation priorities for the Sustainable Action Plan and the
Getting to Net Zero Emissions plan for the next year.
o Town Manager Update 8/10/2020: We have hired the Sustainability Director who started this
Spring(remotely) and has jumped right into these projects with the Sustainable Lexington
Committee.
o ���1 tf��ate—Th��7irectc���af Publfc Fcrci6ities crrt�'t�r�f�er�nar��nt�crN�'i�g C'c� rr�itt�e harae
w�r�cec��f�tb�e Ir�tegrcrt�e��uilc�brag�lesig�t cxr�cf�carr.strractian 6�a{iey a�c6��r�sic�er vvhether��ery
�"r�vvra�r�c�ject cc�ra 6e acc�carn,�lishec�as a rret zerca,�roject, C�esigr��rs czr�beirag cr.�k��tca c�p�a�-c�ach
tFr��rc�jec�t vuith this irr rraarrd csraci if f�c�sib6e, th�y design fc�r�the gsacrf c�f P4let Z�ra. C�crrirag tfris
y�ar, t�he.5c�stainc�k�ifity C1ir�etor, Scrs�c�ir�a66e L�xiragtcs�a ���rtra�ri���e cr�rcf To�nrra Il�l�rrc�ger cfrc�f�ec(cr
F(�et El�ctrificczt-icarr�'aficy�nr�r6ch the SeBect�aarc�has a�a�a�caved c�r�c�a!f Tca�rr� vehdcl��acr�chcrses
are�a�vv req�rirec�t�b�arra�yzed c�s to �vh�tf��r ther�is cr rec�sor�ab8��f�e�trPe apti�rr, As pcart�f
the ff�e�e(ectr-ifi�cxticara,�6crrrni�rg, the Trrwar��p,�rcapr-iat��'fcr�ds ir� �he cc��aita0 6u€�get to irrstcrtl
s�vercxf�1���tar'g�rs arad wras abfe tc�oka�ain grant furadirag ta�xte�r�`�he rttrr�ab�r'o�EI!C'f�cxr°g�°rs
t9�cat vvif!b�irtstattedo Tfr�Strstcrirtability�ir�c�tor t�lsca is vvor'kirtg wbt9� th�IVIAF�C'ort c��fi�aat�
Acticara Pfcxn to crssist the Ta�nr�in achievirrg�ts�et z�ra goal a�te{6c�ca�fcd�aa�frrg fc�r the�arc�g�crrra is
prca�ased�ra t�a�Fcrff�0�1 Speeia6 7"cawera It�eetir�g,
250TH CELEBRATION
(CHAMPION—SUZIE BARRYJ
• The Select Board will create and appoint a Committee in 2020 to oversee and plan activities for the
250th anniversary of the Battle of Lexington and the Board will also coordinate with surrounding
communities,other partners and the State on collaborative opportunities.The measurable goal will
be the creation of the Committee and planning efforts being coordinated with other area
communities,other partners and the State.
o Select Board Member Update 8/10/2020:The Select Board approved the charge for the
Semiquincentennial Commission (Lex250) at the January 13, 2020 Select Board Meeting. Mr.
Lucente& Ms. Barry were working on the application for membership on the Commission and
the plan for recruitment of inembers when the pandemic hit and efforts were paused.As a side
note an informal group of a Select Board representative from Lexington, Concord, Lincoln,
Bedford &Arlington along with the Director of Minute Man National Park and a representative
from Hanscom Air Force Base was formed and met twice prior to the pandemic to begin
conversations surrounding the communication and coordination of any events being planned in
the Battle Road area for 2025. This group intends to start meeting again informally in the
coming weeks by remote participation.This group is also monitoring events being planned at
the State and National level as well. Goals: Revisit the application to see if any updates are
necessary and restart the recruitment process to staff the Commission. Aim for a first meeting
of the Commission by April of 2021.
o �t1.2Z (1�dcrte-S�Iect��crr-�'PIlf�r�rber t0,�dt�t�9/6/�1: Th�char°ge tc�the S�rr�iqcrirtce�at�rtraicrl
Ccar�rarnrss��rr (Le��S�J �as�ar�aera�ec���a Janucrry af ZCP�1 �arrcf r�rper�rbers wr�r��a�g�c�errt�d by th�
S�Bect�c�crrd�a���ri8 5, Zt��1, Ir�Pt�lay e�f�C1�1� Th�.Se(ect�c�cxrcf subrr�itted cr f�tter tca th�CPtizer�s
Starr��a Ad�aiscary��aar�'af t�r� Ut�rftes Stczt�s Prastc�f requesti�rg that�h� CJrrit��5t���s f�cast�t
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f�c�cr9, state c�r�d f�d��c�(�ffc�rts t�dcrte crr�d begirr th�brai�rstormirrg crrtd�alarrr�ir���rr�cess, !�a
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rraoney fc�r t6ae�.50th irtc(ur�ed ira the�Y��Stat�Budg�t.
TWO-WAY COMMUNICATION
(CHAMPION—DOUG LUCENTE)
• The Town Manager will work with the Board during 2020 to better define what is intended for two-
way communication tools and will work with the Public Information Officer to review existing online
platforms and a non-online option and will implement (subject to budget appropriation) a plan to
improve communications between residents and Town Departments.The measurable goal will be
the development of a communication plan with cost estimates in time to be included in the FY22
budget.
o Select Board Member Update 8/10/2020:The FY21 Budget included a new Town website.The
staff is currently in the process of getting feedback from various vendors.The IT department has
been working with PIO on this process. By next fiscal year's budget development, staff plans to
have explored options available by vendors to integrate a two way communication option such
as "See, Click, Fix" or other similar application.
o Select Board Member Update 8/24/2020:Vision 20/20 Committee has approved Enhancing
Communication in Lexington (ECiL)subcommittee report"Best Practices for Municipal
Communications"for submission to the Select Board in September.This report identifies Best
Practices which the ECiL Committee believes, if implemented, will help improve communication
in Lexington.Throughout this report the term "communication" refers to the bi-directional
exchange of information between the Town of Lexington and residents and/or people working
in the Town.
o Town Manager Update 8/10/2020: While we haven't defined what is intended by two-way
communication,we have been fully utilizing the PIO position and there has been tremendous
positive feedback that I've received related to the flow of information coming from the Town.
We have not developed a formal communications plan for the FY22 budget, but this still may be
possible.
r Z��Z (1�cfczte-
o �"he Tc�vvra's F�u�alie Irtf�r c�t-iora �f�icer is in the,�r�c�ess��wrarking�n ca Towrr-�ide
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wrth cr grvu�a o��tt?s fr�a ofh�r corr�r�auniti�s tc�dev�(�a�a fr�rr���ork fc�r a ca�arr:urr6catica�s
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cca��a{�te,
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r��r a sur�r�rrary of fan�a�ags frar th�c�crrrrr�r€arriecztions su���ye
o �"�� V{lek� aster, ita colfcx�aoratior� �rith the P6�ezrrc�d.ib�czry's I!4lebrrrc�ster, 6acrv�ie�entifi�c/a
v��acfar`fc�r th�t��sigra crrte�irr��al�rraertt�tion e�f cr r��vv urtic�i��l vv�bsit�, whieh is arttic�iptat�c�
te�Icrcrrach ira �nairr��r/s�ar�irrg ZC1�2.
o �"he PfIJ is rnaorkirag with Tca�nrn f�e�aartr�rents tea id�rrtify a gv�a-way c�� urric�c�ti�ns s�(utic�n,
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Communitv Compass
Library
• In 2021 Cary Library passed its first IDEAS Inclusion, Diversit_y, Ec�uityz
Accessibilitv, and Staffing) Action Plan and staff have been at work on many of
the goals listed under that plan.
o We are in the process of revising all job descriptions in collaboration
with the Chief Equity Officer (50% complete)
o For the past two years, we have been reviewing library collections for
diversity and adding titles by authors of color, authars with disabilities,
and authors who are members of LGBTQIA+ communities. We are
reviewing our booklists book displays to ensure that there is diversity in
the authors we recommend.
o Our library card application is now bilingual (English/Chinese)
o We moved to a new website vendor in September 2021 largely because it
was the best product in terms of accessibility features.
o We now are now the host location for vocational interns (one from the
Cotting School, one from the LABBB Collaborative)
o Our Teen Seivices Manager has established a book club at the Pelham
Academy residential school.
o We are proud to continue significant collaborations with community
partners including ABCL, CAAL, IAL, LexPride, and members of the
Muslim Community. We are working to build and strengthen our
relationships with CALEX, JPLex, KOLex, and other community groups.
Land Use Health and Develo�ment
• The Economic Development Office worked on Tourism rebranding and has
now developed a new logo and brand identity for the visitors to learn about the
history and have a great experience in Lexington.
• The ED office used several marketing opportunities in radio, television, and
print to promote Patriots Day.
• Assistant Town Manager attended two-part workshop Creating a Race Equity
Framework and Tools for Planners
• For sharing history, Land Use Health & Development Department routinely use
the Laserfiche files to provide history and documentation of residents' property
files. We frequently have questions about the past permitting or work at a
property, and we send the information or invite the owner to the office to view.
• LUHD Dept. held two well-attended, interactive community forums held
September and October 2021 for Lexington Next (Comprehensive Plan) one on
What "Attractive and Vibrant" means for Lexington's commercial districts, and
the other on Housing.
• Spring 2022: Parker Meadow Accessible Trail construction in progress
• Planning Board proposed and Town Meeting approved Article 13 at Special
Town Meeting 2021 which amended the Town's Zoning bylaws to clarify
Town of Lexington zoning requirements do not discriminate; to use more
inclusive language, to ameliorate racial, disability, and other impacts in
permitting decisions
• TSG worked with MassDOT and MBTA to install RRFB's Rapid Rectangular
Flashing Beacons and landing pads making safer routes to school and
accessible MBTA stops.
• The ED Office will be working on a new Tourism Website that will address all
destination marketing needs in FY 2023.
• Completing the Comprehensive Plan which is a town-wide long range plan
focusing on land use and development in areas of housing, transportation,
sustainability, public facilities, historic preservation, open spaces and recreation
• Implement Lexington Next (expected to be adopted by the Planning Board in
late 2022)
• Developing District Plans for Transportation Management Overlay Districts 2
and 3
• Proposing zoning ainendment(s) for mixed use and multi-family residential to
comply with new state law for MBTA coinmunities. The proposed zoning is
both a an economic development and housing related focused effort. The
proposed zoning will meet the state's goals to zone to permit higher density
housing in sustainable areas near public transportation and have a strong
economic focus by proposing zoning most beneficial to protect Lexington's
tax base.
Human Services
• Provided programming that highlights customs and challenges of different
groups— e.g. DEI series, LexPride partner programming, Diwali and
Chinese New Year Celebrations (2021 — ongoing)
• Work with LABBB, the Independent Learning Program (ILP) and
Dependent Learning Program (DLP) to support students in their life skills
training and provide travel training based on their abilities (Ongoing)
• Transportation Manager actively advocates on different committees/boards
for enhanced services for seniors and people with disabilities, as well as plans
alternative transit programs (e.g. Lexpress Nature Walks, senior biking
program) targeted to those who cannot drive (ongoing)
• Neighborhood postcards (September 2020— ongoing),
Livable Lexin�ton
Land Use Health and Develo�ment
Safe Multi-modal Transportation:
• Planning staff continued to work with Engineering staff and the 25%
Design working group on the Bedford Street/Hartwell Ave Redesign
Affo�dable and Accessible Housing:
• Annual Town Meeting 2022 Article 35 [Open Space Residential Development]
approval for new zoning that allows a higher density housing and various styles
of housing to be clustered to preserve open space. The new zoning also has an
inclusionary housing requirement.
• Assistant Town Manager and the Special Permit Residential Ad Hoc
Committee met 15 times to continue to develop a bylaw for Town Meeting to
allow alternatives to conventional subdivisions. The Committee also reviewed
the OSRD and other altei-native bylaw proposals that would create more varied
housing types in Lexington.
• Assistant Town Manager drafted the Affordable Housing Trust Study
Committee Charge for SB
• Lottery held far Moderate Income condominium home at Lexington Meadows
(Lily Pond Lane). This moderate-income unit resulted from Planning Director's
suggestion during Planning Board hearings with the developer.
• Lexington public housing forum presented for LexingtonNext with Judi Barrett
presenting.
• Assistant Town Manager attends presentation to Mass Select Board Association
on how municipalleaders can create affordable housing in their towns.
• Select Board appoints Affordable Housing Trust Study Committee (check date
with Kim)
• Assistant Town Manager arranged Affordable Housing Trust Study Committee
Meeting's first meeting and provides ongoing staff support. The AHT Study
Committee has met nine times through May 1 l, 2022, and will meet with the
CPC and CEC in June to present the proposed scope of a Lexington Municipal
Affordable Housing Trust.
• Assistant Town Manager met with LexHAB Director and Board member
regarding Housing Development Corporation objective of the Affordable
Housing Trust Study Committee charge.
• Assistant Town Manager and other Lexington staff and committee members
attend Mass Housing Partnership workshop, Bonding CPA funds to support
Affordable Housing
� Staff and AHT Study Committee members attended "Municipal Affordable
Housing Trust Fund 101"
� Assistant Town Manager, Town Counsel, LexHAB Board member, Exec
Director, Liz Rust and AHT Study Conunittee Chair meet regarding process for
a nonprofit Housing Development Corporation for Lexington.
• Assistant Town Manager attended NYU Furman Center Housing Solutions Lab
Panel Event: Legal Frameworks for Addressing Racial Disparities in Housing
• Assistant Town Manager attended Citizen Housing Planning Association Fair
Housing Symposium
• Staff discussed how to plan to help Lexington comply with MBTA Multi-
family housing zoning law
• The town suppot-ted local businesses to thrive during the pandemic with several
initiatives. The Economic Development Office assisted more than 100
businesses to receive support from the state relief funds that totaled $4.4 million
in direct funding for the businesses. We also received a Community
Development Block Grant (CDBG) grant of$85,000 which helped
microenterprise businesses in Lexington.
• The Town received funding under the ARPA and the Select Board has
authorized $600,000 through the American Rescue Plan Act (ARPA) funding to
be available to the Lexington businesses. An additional $50,000 was distributed
to the local non-profit, arts & cultural organizations. The Economic
Development Office assisted the Town Manager and Senior Management to
distribute these funds to 28 eligible businesses and 6 non-profit organizations.
• These efforts have led to reducing the vacancy rates to the lowest in the Center
and are helping retain the businesses.
• Planning Board proposed and Town Meeting approved Art 35 of Annual Town
Meeting 2022 amended the Town Zoning to provide development options that
encourage affordable housing and open space preservation.
• Currently updating the Hartwell TMO-1 Mitigation plan to enhance our
transportation demand management on the Bedford/Hartwell Corridor
� Completing by July Town-wide Vision Zero Plan to reduce roadway fatalities
and serious injury
• Evaluated citizen safety requests and installed stops signs, turtle crossing signs,
no-parking signs
• The ED office is working with the Town of Bedford and Arlington in developing
wayfinding signage for East Lexington to help in increasing foot traffic in the
district from the bike path. The Town has received $150,000 under a grant
program for this tri-town project.
• The ED office will also be working on a store fa�ade improvement program for
East Lexington to improve the stores to be more attractive and vibrant.
� Support efforts to create and hire an Affordable Housing Officer
• Develop zoning that meets MBTA community requirements, encourages
diverse housing options, and requires inclusionary housing.
• Develop Town-wide Bicycle Pedestrian Plan to prioritize bike and ped routes,
guide decisions, be nimble on funding opportunities
• Develop Forbes/Manett TMO-2 and South Lexington TMO-3 mitigation plans
to enhance our transportation demand management in those Districts
� Create Vison Zero policy
� Update existing Transportation Demand Management policy
� West Farm Meadow Preservation
• Wright Farm Barn
• Complete CPA FY 18-FY21 proj ects:
o Conservation Restriction and Baseline Work
o Native Plant Nursery Support
o East Lexington Habitat Enrichment
o GCC Land Survey for Concord Ave
o Idlewild Community Garden Parking
o Trail Boardwalk Improvement projects
Human Services
• Provided programming and services on bike safety, transportation training, etc. —
e.g. Lex Lights the Night, Bike Rodeo, Bike to work day (2021 — ongoing)
� Created program for free parking for seniors in Town Center (Fa112021 —
ongoing)
• Promote and advocate for additional subsidies for seniors that allow for them to
age in place in Lexington— e.g. Senior Tax Workoff program, promoting tax
relief programs, etc. (2021- ongoing)
• Advocated for a Pedestrian & Bike Master Plan, approved by TM (beginning
FY 23)
• Safe Routes to School coordination, including recent bike train at Hastings,
coordination with the Health & Wellness team of LPS to get pedestrian & bike
safety into the curriculum (ongoing)
• Transportation subsidies through Lexpress and taxi, as we11 as backup to FISH
for medical rides (ongoing)
• Financial Assistance program for residents in need (ongoing)
Qualitv Services
Land Use Health and Development
• Cotton Farm Improvements: Wayside Pane1 Installed.
• Daisy Wilson Meadow Invasive Plants removed; stream plantings
• Parker Meadow Accessible Trail construction started
• Willards Woods Engineer Design Plan RFQ and contractor procured
• Open Space and Recreation Plan update procurement
� Wright Farm Barn Stabilization and West Farm Meadow preservation approved
at Town Meeting
• Spring 2022 Lexington participated in the 2022 worldwide City Nature
Challenge
• Implemented Viewpoint Cloud for Health Office applications
� COVID vaccine administration to residents
• Flu vaccine administration to residents
• Partnered with Physicians One to provide COVID 19 testing to community
• Implemented electronic vaccine registration system
• Maximize sustainability: Special Town Meeting Article 17 [Zoning Bylaw
Amendment for Sustainable Design for Hartwell Ave.] was approved by Town
Meeting, but is still pending Attorney General approval. If approved, new
construction in the CM district (primarily on Hartwell Ave. area) over 65 ft.
must design buildings to provide non-fossil fuel source systems.
• The LUHD Dept. Building Division continues to encourage and welcome
residents to call, email or visit the staff in the office. We Always answer the
phone and respond in a timely manner. We try to be considerate to anyone's
concerns, no matter how minor or trivial they may appear.
• The Building Division strives to ensure the health , safety and well-being of the
community is maintained, through all the permitting , plan review and on-site
inspections conducted by staff. Our permits are not created to raise fees, but to
ensure our homes and businesses are safe and accessible to visit and occupy.
• On July 1 St, the Division will have an increase of one extra day per week for a
per diem building inspector. This is an example of insuring the staff and
resources are available to deliver quality services to the residents, and a fiscally
responsible approach to providing those services.
• Implemented Viewpoint Cloud for Planning Office applications
• The Economic Development Office serves as a concierge office to help with all
kinds of needs of the businesses for them to thrive and grow in Lexington. We
recently released a business toolkit that comprises all tools, tips, and case
studies to help businesses navigate the permitting and licensing in Lexington.
htt�s://www.lexin to.e n�ma.gov/economic-develo�ment/�a,ges/business-toolkit.
• The Visitors Center construction completed in July 2020. The Lexington
Visitors Center opened up last summer for business during the pandemic. We
missed the opportunity to celebrate the opening but we had a grand ribbon-
cutting ceremony which was attended by many dignitaries including the
Secretary of Housing and Econoinic Development and Executive Director of
Mass Office of Travel and Tourism on October, 7t'', 2021. The ED staff worked
closely with the Tourism Committee in organizing and planning the event.
• The staff has been working very closely with the Engineering team on the
Center Streetscape project to help collaborate and communicate with the local
businesses during the construction.
• The ED staff also works closely with the Center Committee and the
Economic Development Advisory Committee (EDAC) on several fronts.
• The ED Office also works closely with the Chamber of Commerce, Lexington
Historical Society, and the Lexington Retailers Association on projects and
programs such as Discovery Day, Taste of Lexington, and other such events.
• Improve the Planning Office, TSG, and Planning Board's website to make
information more accessible and kept up-to-date. We are looking forward to
the website launch in July.
Human Services
• Developing Transportation Regionalization Plan to make more efficient use of
regional transportation systems and funding— (July 2021- ongoing)
• Strict COVID cleaning protocols in buildings and on transit— (March 2020 —
ongoing)
Fiscal Stewardship
Land Use Health and Develo�ment
• The recent effarts to increase the divisions fee structure is such an example. The
town staff, salaries, workload and expenses continue to grow, and the fees for
the services should as well.
• Worked with developer to initiate and pass a Planned Development District
• Worked with developers and the Planning Board to grow our economic base on
Hartwell Avenue —to this end the Planning Board approved a 300,000 SF
lab/office project at 440 Bedford Street
• Applied for and received FDA Retail Food Standards Grant ( step 1) to improve
our food inspection program
• Applied for the Public Health Excellence Grant through the Massachusetts
Depai-tment of Public Health, with 2 other communities, for shared regional
Public Health professional services. This is a $300,000, 3 year grant with
renewal options.
• The ED Office along with the Planning Staff and other departments worked on
Rezoning the Hartwell Ave/Bedford St for redeveloping the area for Life
Sciences uses. There are several projects in the pipeline that will help in
economic growth in the next 5-6 years.
• Work with developers and the Planning Board to grow our economic base on
Hartwell Avenue
• Begin process toward Accreditation of the Health Department
• Implement electronic inspection program
• Continue Hazardous Waste/Medical waste collection days
• Expand vaccine program - offering more accessibility to residents both
adult and pediatric
• Revitalize public health educational and training programs such as Serve Safe
food safety, CPR classes
• Implement health and wellness programming such as blood pressure clinics,
health fairs
• Reorganize the MRC — Medical Reserve Corps —recruit volunteers to respond
to emergency and non- emergency public health events
• Emergency preparedness trainings for residents
� The ED Office is working with the EDAC members, Center Committee
members, Building Commissioner, and several other committees and Boards
on re-writing the existing Sign Bylaw section in the Zoning Bylaw.
• Continue to work through the steps of the FDA Standards Program which
allows more grant funding opportunities
Finance
• Limit the rate of property tax increase- The Town has weathered the pandemic
well from a financial standpoint and continued to maintain a large amount of
Free Cash ovet the last two-fiscal year ends. Debt service expenses are on the
decline as Free Cash has been used instead of debt financing for ongoing capital
programs. Federal funding through FEMA, CARES Act and ARPA have
provided support and stability to the Town, businesses and residents by
covering extraordinary expenses, recovering revenue and providing for
economic recovery. An operating override is not needed for FY2023 nor
anticipated for FY2024. Staff have continued to plan for large capital projects,
including the new Police Station and a High School Construction Project, and
have developed the Capital Stabilization Framework to mitigate significant
impacts on the tax rate when those projects come online.
• In preparation of setting the tax FY2022 tax rate in November of 2021, the
Finance staff reviewed tbe work done by the LUHD intern to compare
commercial assessment data from our own Vision database to the list of
registered small businesses with under 10 employees provided by the
Massachusetts Department of Unemployment Assistance (DUA). There was
very little overlap in the data and the ultimate conclusion reached is that
adoption of a Small Business Tax Exemption Program would have very little
benefit to Lexington Businesses (data indicates that less than 10 businesses
would qualify).
• In January of 2022 Finance staff discussed another opportunity that could
potentially benefit small businesses in terms of tax relief. Per MGL, the town
must assess and tax commercial personal property which encompasses
tangible assets that are not part of a building or property, including machinery,
tools, equipment and inventory. Some specific examples of personal property
are a personal computer at a Law Firm, or lawn mowers for a Landscaping
company. Personal property is taxed at commercial/industrial tax rate. Many
towns do not offer any minimum threshold/exemption for personal property,
though it is an option. Many years ago Lexington's Select Board set an
exemption for the first $1,200 in Personal Property. Many Towns do not offer a
Personal Property tax exemption, however, those that do have set the limit at
higher amounts —i.e. $10-$20K. Valuations have increased significantly since
the original minimum was set, and it has not been revisited. Finance Staff will
evaluate the impact this would have on the Town's Personal Property Tax
revenue, how many/which types of businesses would be impacted, and the level
of relief it may provide. If the Select Board is interested in revisiting the $1,200
threshold Finance staff will present the results to the Select Board ahead of
submitting FY2023 property values to the Department of Revenue.
• Establishing a new policy and Capital Stabilization Framework that will set
aside net new property tax revenue from PSDUP projects and new development
in the rezoned area of Hartwell Avenue to establish sustainable funding for
Capital Stabilization, specifically to offset a portion of the High School Debt is
now up to seven and potentially eight development projects that will offset a
large portion of the high school debt and will provide stabilized property taxes
during the Town's largest capital expenditure in the history of the Town.
Thrivin� Local Economy
Land Use Health and Develo�ment
• Spring 2022: Low vacancy rate in Lexington Center retail buildings
• Worked with small business owners to ensure they have available parking
• Worked with Physicians One Urgent Care to provide COVID 19 testing to the
community
• The ED Office is working with Project UP Next to start a pop-up incubator in
the Center that will be supported by ARPA funds and will bring in new
businesses that will add to the vibrancy and vitality of the Center.
• The ED Office works closely with the LRA and the Center committee on
several initiatives for the Center.
• Continually work with property owners and businesses to help them get
what they need to thrive
• The ED office is also working on several initiatives for East Lexington, Bedford
Street, and Marrett Square business corridors that will be starting in the next
fiscal year.
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Review Draft Select Board Report Submission for FY2022 Armual Town Report
ITEM
PRESENTER: NUMBER:
Board Discussion
I.7
SUMMARY:
Submission of reports for the FY22 Annual Town Report are due to the Town Report Coordinator in early
September. The Board is being asked review and comment on the draft of Select Board's Report submission
for the FY22 (July 1 2020- June 30, 2021)Annual Town Report.
If no edits are required, a vote to approve the submission of this report is requested at this meeting. If edits are
required, the edited draft will then be placed on the September 12, 2022 Select Board Worlc Session for Board
review and approval.
SUGGESTED 1�'IOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
9/6/2022 6:45pm
ATTACHMENTS:
Description Type
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SELECT SOARD
Five members Five members elected by the voters at large to overlapping 3-year
terms Jill L Hai, Chair, Douglas M. Lucente, Vice-Chair, Joseph N. Pato, Suzanne E.
Barry, and Mark D. Sandeen. In March 2022, Mr. Pato and Ms. Barry were re-elected to
three-year terms.
While FY2022 continued many of the challenges faced since FY2020, there was a
resumption of some pre-pandemic activity, and some significant new activity, including
the launch of the Center Streetscape Project and the initial deployment of American
Rescue Plan Act (ARPA) funds. The State of Emergency in the Commonwealth due to
the outbreak of COVID-19, which was issued on March 10, 2020, was continued again,
through July 15, 2022. Special Town Meeting in the fall of 2021 and the Annual Town
Meeting in spring of 2022 were both held virtually.Public meetings continued in a virtual
format, accessible by the public using the application Zoom, though some committees
chose to begin meeting in person. Town Celebrations and events began to resume,
following the lifting of the State of Emergency at the end of FY 21. A full Veterans' Day
parade and celebration was held and widely enjoyed. All municipal buildings re-opened
to the public The Town continued to monitor each building for safe and continued
operations and services to residents. Initial ARPA funds were used to further the health
and safety of the community, and to improve the economic situation of our local
businesses and non-profits through direct grant assistance.
The Select Board held its biannual goal setting retreat, establishing five goals for the
coming years: Community Compass, Livable Lexington, Quality Services, Fiscal
Stewardship and Thriving Local Economy.
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l�l'2..�2.�.-.-.--:1�Y2�2.3. These goals continue to guide the work of the Board as FY 22 comes
to a close.
Select Board Priorities for Arnerican Rescue Plan Act (ARPA) Spending
The American Rescue Plan Act of 2021 (ARPA) was passed by the federal government to
support communities across the country in responding to and recovering from the
COVID-19 pandemic. Federal funds from ARPA are intended to address the negative
health and economic impacts caused by the pandemic. Lexington is receiving$9,903,381
in ARPA funding. The allocation for Lexington, which is distributed through the
Massachusetts Department of Revenue, is based on the Town population.
ARPA funding is available for use until the end of 2024. The federal government has
outlined the primary objectives for the use of these funds:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus
and bring the pandemic under control
• Replace lost revenue for eligible state, local, territorial, and Tribal governments to
strengthen
support for vital public services and help retain jobs
• Support immediate economic stabilization for households and businesses
• Address systemic public health and economic challenges that have contributed to the
unequal
impact of the pandemic.
• Provide premium pay for essential workers - offering additional support to those who
have and
will bear the greatest health risks because of their service in critical infrastructure
sectors
• Invest in water, sewer, and broadband infrastructure-making necessary investments
to improve access to clean drinking water, support vital wastewater and stormwater
infrastructure, and to expand access to broadband internet:
The federal government specifically noted uses of funds that are NOT eligible such as:
contributions to Pension Fund; contributions or replenishment of reserves or'rainy day'
funds; direct or indirect application of funds to reduce tax revenues/tax rate; Payments
for legal settlements; payments for debt service; general infrastructure spending (above
amount identified as lost revenue).
The Select Board set priorities for ARPA spending in the following areas that address the
immediate needs of our residents and businesses: housing,food insecurity,public health
and safety and economic stimulus and resiliency for our community.
As of June 30, 2022, the Select Board has approved using$x,xxxxxxx in ARPA funds in
the following areas:
• Public Health including: $100,000 for ongoing support for the Public Health Office;
$175,000 for community Covid Testing Events; $25,000 for purchasing of N95 masks
and rapid at home tests.
• Affordable Housing including: $115,000 for design work on the LexHAB Vine Street
project;
$315,000 for a down payment on affordable housing units; $20,000 to assist in the
development of an Affordable Housing Trust.
� Economic Developrnent including: $250,000 in local business grants for businesses
that have been impacted by COVID; $50,000 for Arts and Cultural organizations that
have been impacted by COVID.
• Human Services including: $90,000 for: Mental health clinician services; $50,000 for
local food insecurity programs.
• Participatory Budgeting that provides an opportunity for residents to weigh in on
how $500,000 of the funds may be used.
The Select Board will continue to prioritize addressing the urgent needs of the
community and will work with the Town Manager to determine how the remainder of
the Town's ARPA funds should be allocated.
Fiscal Resiliency
FY22 closed with the Town continuing in a strong financial position. Real-estate tax
collections and other revenue sources remain strong. Residential real-estate growth
continues, and new commercial projects are progressing on Hartwell Avenue and
Hayden Avenue comrnercial districts. The Select Board remains committed to avoiding
the need for proposition 21h operating budget overrides. Nonetheless, the continuing
effects of the COVID-19 pandemic and the need for major capital investment in obsolete
buildings present a continuing challenge for the community.
New Capital Stabilization Funding Framework
In November 2021 the Select Board approved a new Capital Stabilization Funding
Framework. In anticipation of the need for a Lexington High School construction project,
the largest capital project the Town of Lexington has ever seen, we sought a long-term,
financially sustainable funding mechanism to provide dedicated funding for the Capital
Stabilization Fund (CSF). This is meant to ensure that larger capital projects and future
debt service do not place an unmanageable burden on taxpayers.
The framework recognizes the effort by the Town of Lexington to simultaneously identify
and attract opportunities for commercial development and accommodate the substantial
need for capital project funding. Rather than having "New Growth," from significant
commercial developments be allocated between the Town and School departments via
the Revenue Allocation Model, any additional incremental property tax revenue
generated from new commercial developments shall be dedicated and annually
appropriated to the CSF. Included commercial developments are those which go through
the Preliminary Site Development and Use Plan (PSDUP) process and have an approved
project Memorandum of Understanding to create a Planned Development District; as
well as those developed through the zoning changes approved at the 2020 Special Annual
Town Meeting for the Hartwell Avenue area.
Economic Development and Commercial Growth
The Select Board has continued to prioritize economic development and commercial
growth in an effort to enhance our commercial tax base, and take advantage of
opportunities for growth. With the passage of zoning changes in the Hartwell Avenue/
Bedford Street corridor in both 2020 and 2021, the Town is beginning to see new
development projects brought forth.
Commercial growth is not limited to the Hartwell Avenue/ Bedford Street corridor. At
Aiulual Town Meeting 2022, Article 38 passed by a vote of 169-6-2 which proposed
changes to the existing
zoning and zoning district at 128 Spring Street and 95 Hayden to expand the existing lab
/ office campus by razing and modernizing existing buildings and adding an additional
314,812 square feet of lab / office space with structured parking. The proposed project
brings additional jobs and tax revenue and bolster's Lexington's reputation as a biolab
hub.
Tourism remains an important component of our Lexington economy. The Lexington
Visitors Center's Official Grand Opening and Ribbon-Cutting Ceremony took place on
October 7, 2021. The new Visitors Center is an inviting, inclusive and accessible modern
facility which helps to inform visitors and residents with a wide range of interests on
where to spend their time while visiting Lexington. Further, at Annual Town Meeting
2022, Article 12n passed by a vote of 167-2-4 which sought $4,975,000 to fund design,
construction and project management for the roadways and intersections around the
Lexington Battle Green, known as the Battle Green Streetscape Improvements. This
project will allow for any construction to be completed in advance of the 250th
Anniversary of the Battle of Lexington in the year 2025. This project includes
improvements to the sidewalks and roadway infrastructure with a focus safety,
accessibility and improved connectivity to our tourist attractions.
Town Meeting Use of Virtual Technology
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Housing Options
One element the Select Board defined as part of its goal to further a"Livable Lexingtori'
was`Actively seeking development of affordable and accessible housing". In furtherance
of that goal, in September 2021 the Select Board formally created the Affordable Housing
Trust Study Committee. The committee was charged with creating proposals for both an
Affordable Housing Trust and a non-profit Housing or Community Development
Corporation. The former can hold and deploy funds from sources beyond municipal
funds and the latter would be eligible for participation in community investment tax
credit programs. Together, the two-prong approach is hoped to improve the opportunity
for and creation of affordable housing in Lexington.
The Select Soard's Special Permit Residential Development (SPRD) Zoning Sylaw
Arnendment Ad Hoc Committee continued its wark to create incentives for creation of
more diverse housing stock. The nine- member committee was charged with gathering
stakeholder input, reviewing housing data and drafting a statement of values, to inform
the drafting of a zoning bylaw amendment and warrant article to either revise or replace
the current Special Permit Residential Development Zoning Bylaw. Data, drafts and
other documents are all available on the webpage at
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�.�a���-a��_m�����..-�c��n-��������^.�.�5��-��.-1��� and the meetings are available on LexMedia on
demand. The committee has begun workshops on target proposals,drafting actual plans
and visual representations and has worked to review the proposals with a variety of
stakeholders.
Center Streetscape and Battle Green Streetscape Projects
The Center Streetscape project broke ground in the spring of 2021 and is focused on:
improving pedestrian safety, accommodating bicycle traffic, making sidewalks and
crosswalks more accessible and safer for people with disabilities and renewal of the mid-
century modern landscape. In the summer and fall of 2021 work was focused on the
easterly end of the project near the post office and the Town Office Building. In the spring
and summer of 2022, the work sllifted more to the west and the core of the center as
sidewalks were dug up, a modular suspended planting system was installed to allow for
proper tree planting,new lighting was installed and amenities such as benches,bike racks
and some trees were planted prior to the drought. Communication with direct abutters
and the community continues to take place through a variety of ineans including:weekly
project emails, updates in Town e-newsletters, a dedicated page and updates on the
Towri s website, a dedicated email and phone number and direct one on one outreach. It
is anticipated that the project will be substantially complete in the Fall of 2022 with a few
items being held over to the spring of 2023.
The Battle Green Streetscape project advanced as the Select Board gave their
support for a round about to be located at the Harrington Road/Bedford Street/Hancock
Street intersection. The project was then brought to the 2022 Annual Town Meeting
under Article 12n-Appropriate for Municipal Capital Projects and Equipment-Battle
Green Streetscape Improvements where it received a vote of 167-2-4 for $4,975,000 in
funding. It is anticipated the project will start in 2023 and be completed by fall 2024 in
anticipation of the 2025 Town Celebration.
Bedford Street/Hart�well Avenue Update
Traffic issues in the Hartwell Avenue corridor are one of the key concerns cited by
residents and business owners. 2019 Special Town Meeting appropriated $1.5 million for
the 25% design of the Bedford Street/Hartwell Avenue/Wood Street Corridor.The Town
formed a 25% design working group in Novernber 2020, and hired an engineering and
planning firm in January 2021 to develop 25% design level plans for complete streets
reconstruction that addresses safety, traffic flow and pedestrian, bicycle, transit, and
alternative modes of transportation.
The Town s consultant has substantially completed the data collection task, the
environmental permitting task, the land use & development build out analysis, and has
made significant progress on the transportation analysis, concept development, and
public outreach tasks.
The Town's consultant has identified that the roadway capacity will begin to be exceeded
at approximately 60% of the"likely" redevelopment as properties within the project area
are redeveloped to current zoning limits. The Towri s consultant has recommended
several options to address this concern. Based on input from the Select Board, the
consultant will be revising the build out and traffic analysis to include future residential
development.In addition,Town staff and the consultant are coordinating with MassDOT
to acquire state funding to expand the study limits to include the I-95 northbound half of
the interchange.
The project is expected to culminate in a formal Massachusetts Department of
Transportation public hearing targeted for FY24.
Municipal and School Buildings
The Board continues to address the issues of maintaining and improving our municipal
and school building infrastructure.
• Lexington High School - With severe overcrowding, outdated building systems,
and spaces that do not adequately support the academic program,Lexington High
School needs replacement or renovation and expansion. To that end, the
Superintendent, with the support of the School Committee and Select Board,
submitted a Statement of Interest to the Massachusetts School Building Authority
(MSBA) requesting state support for a future high school building project.
The MSBA invited the Lexington High School Project into the MSBA's eligibility
period, which started on June 1, 2022 and will conclude on February 27, 2023.
During this time, the Town must complete the preliminary requirements defined
by the MSBA.
In Apri12022,Lexington Special Town Meeting 2022-2 appropriated$1,825,000 for
a Lexington High School Feasibility Study. In July, the Select Board approved the
membership of the School Building Committee to comply with the MSBA's
requirements for the Lexington High School project. Invitation into the Eligibility
Period is not an invitation to Feasibility Study. Moving forward in the MSBA's
process requires collaboration with the MSBA, and an invitation to Feasibility
Study will require a further vote of the MSBA Board of Directors.
� The Westview Cemetery Building replacement project was approved at 2020
Annual Town Meeting with an appropriation of $3,290,000. The initial Westview
Cemetery construction bids came in higher than the appropriated amount. As a
result, Special Town Meeting 2021-1 approved additional construction funding of
$770,000. The second round of construction Uids came in within the updated
project budget. The Westview Cemetery Building construction work started in
Apri12022 and is expected to be complete in early 2023.
• The Lexington Police Station building project is in the construction phase. Special
Town Meeting 2022-1 approved an appropriation of$32,400,000 for the design and
construction of a new Police Station building to be located at 1575 Massachusetts
Avenue. On June 6, 2022,in a Special Town election, Lexington voters approved a
Proposition 21/� debt exclusion for the borrowing for the Police Station Project. In
August 2022, construction bids came in lower than the appropriated amount.
Town staff expects construction to start [li�lcsr�kh 2022] and be complete by [d�t�].
The new facility will be constructed in compliance with the Town's Integrated
Building Design and Construction Policy and to be solar ready in furtherance of
the Towri s Net Zero goals. The Select Board voted unanimously to bring a solar
project acceptable to the stakeholders to a future Town Meeting, with a goal to
have the solar project constructed at the same time as the Police Station to
maximize efficiencies with the site contractor.
The Lexi�lgto�l Police Department has moved their operations to the temporary
Police Station facility located at 173 Bedford Street until construction of the new
Police Station building is complete.
• The Select Board approved a bid to move the Hosmer House, located at 1557
Massachusetts Avenue, from its current location to allow for construction of the
new Lexington Police Station.The Historic District Commission has also approved
the relocation of the Hosmer House.
• The Select Board and School Committee authorized the installation of 2.6 MW of
solar energy systems at Hastings Elementary School, Lexington Children's Place,
Diamond Middle School, Clarke Middle School, Harrington Elementary School,
Sridge Elementary and Sowman Elementary School. Final interconnection
approval from the utility is expected by the end of 2022. When fully operational,
the solar installations will enable Hastings School and Lexington Childreri s Place
to be net zero schools. When combined with the Town's previous solar
installations, they will generate approximately 64% of the Towri s municipal and
school electricity.
• 2020 Annual Town Meeting approved $100K in design funds for the Center
Recreation Sathroom complex. At the 2021 Annual Town Meeting, the Select
Board recommended indefinite postponement of a warrant article requesting
$915K in construction funding. 2022 Annual Town Meeting approved $680,000 in
construction funds appropriated from the Community Preservation Fund.
[��zr��r�t Sfat�z�?] Town staff expects construction to start [M1c�nth 2022] and be
complete by [d�te].
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The Old Reservoir Bathhouse renovation project was approved at 2019 Annual Town
Meeting with an appropriation of$610,000. The bathhouse construction bids came in
higher than expected and over the appropriated amount. Town staff is reviewing the
scope of the project and is expected to make recommendations to the Select Board on
next steps [by d�te].
Diversity, Equity and Inclusion
The Select Board recognizes that social and racial injustice has deep roots. The Select
Soard has adopted Diversity, Equity & Inclusion as one of the Towri s top priority goals,
including a commitment to develop and implernent a comprehensive racial equity plan,
consider racial and other equity impacts in all decisions and planning processes, and
incorporate the goals of Town Meeting's systemic racism resolution in each department's
goals and objectives. The Select Board recognizes that accomplishing these goals will
require an ongoing staffing and budgetary commitment to continuous improvement.
The Board has made a proactive and ongoing commitment to engage in comprehensive
and ongoing community conversations to better understand community needs and to
consider diversity,equity,and inclusion in policies and plans,all with the goal of making
Lexington a truly safe, equitable, and just community for all.
The following steps were taken toward furthering that goal:
The Town of Lexington hired a Chief Equity Officer (CEO)reporting to the Deputy Town
Manager to lead the Town in achieving these goals while prioritizing community
engagement.
The CEO has focused on expanding the applicant pool for Town staff positions, with the
goal of hiring and retaining staff of diverse backgrounds and identities. The Town has
adopted a diversity hiring policy and enhanced the existing hiring process to include an
equity lens. The CEO published the results of an employee demographics survey based
on race, gender, age, salary and length of service and compared that data to historical
hiring trends.
The CEO initiated a series of community engagement and communication programs
including:
• Forming the Strategic Equity Advisory Team (SEAT) with representatives from as
many communities as possible,
• Participating on the COVID-19 effects on persons with disabilities working group
in consultation with the Human Rights Committee and the Commission on
Disability, and
• Launching the Coffee with the [Police] Chief program to foster better
understanding and communications between the community and the Police
Department.
� Created a centralized resource page on the Town website for links to all equity-
related resources, discussion, and learning opportunities: LexingtonMA.gov/DEI
The Select Board accepted a report on community feedback on policing drafted by two
members of the Lexington Select Board after holding meetings with a wide cross-section
of cultural, civic, and community organizations to better understand local perspectives
on policing and replacing the police station.
The Police Department has completed the implementation of 30 of the 32 policy change
recommendations to remove any unintended bias or discriminatory policies presented in
Lexingtori s Town Counsel (Anderson & Kreiger LLP) report on Lexington Police
Department policies. The Police Departrnent is in the process of implementing the
remaining 2 policy change recommendations. The Police Chief has expressed the
department's commitment to implementing the recommendations of the report and to
continuous and ongoing improvement in this area.
Police Station Project
The Lexington Police Station, originally built in 1955, became too small and in poor
condition to adequately serve the needs of the Police Department and Lexington
residents. Project planning to replace the building began in 2011. Town Meeting
appropriated funding for a feasibility study in 2016, and design in 2018. In the wake of a
national debate on policing in 2020, the Select Board paused further funding and design
development to allow the Lexington community to have additional comprehensive
conversations about the future of policing.
Select Board Members Joe Pato and Doug Lucente presented the"Report on Community
Feedback on Police Station Project and Policing in Lexington". The report was initially
presented in two parts. Part one (July 2021) focused on community feedback specific to
the construction of a replacement police station. Part two (October 2021) examined
feedback focused on how the police operate in Lexington. The report represented the
culmination of comments by Lexington community members collected over a three-
month period. While some direct concerns were addressed, generally, community
members were very supportive of our Police Department and of proceeding with
replacing the Police Station. Feedback specific to replacing the Police Station was varied,
however, participants were clear that they wanted a Police Station that serves both the
Police Department and the entire community.
In light of the findings in the report, in July 2021, the Select Board voted to authorize the
Town Manager to re-engaged the architectural firm, Tecton Architects, to proceed into
the Design Development Phase of the project. In October 2021, the Select Board stated its
preference for proceeding with a building designed that is flexible, inclusive and
welcoming.
In March 2022 Town Meeting passed Article 2 of the 2022-1 Special Town Meeting for
construction of a new police station. On June 6, 2022, 12.5% of Lexingtori s voters turned
out for a Debt Exclusion override vote to construct a new police station. 56.7% of the
voters supported the project. Construction is expected to start in late summer of 2022,
and will likely continue for about 18 months. The Lexington Police Department will
operate out of temporary headquarters at 173 Bedford St. during demolition and
construction.
Several attempts were made to relocate the Hosmer House from its current location
because it is in the way of the new Police Station construction. In the Spring of 2022, the
Town issued a Request for Proposals (RFP) for the sale and move of the Hosmer House.
In May 2022, the Town opened the one bid from the RFP issued to move the Hosmer
House offsite. The bid proposed to move the house to a property located on Waltham
Street adjacent to Route 2 and for the house to be renovated with an 800 square foot
addition. The Select Board unanimously supported the proposal. The final project plan
for the Hosmer House is expected to be reviewed by the Historic District Commission,
the Historical Commission, the Zoning Board of Appeals and the Planning Board for
further approvals.
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�^�`?ra�t�^e�;�� SELECT BOARD OFFICE
JILL I.HAI,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY
DOUGLAS M.LUCENTE TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
MESSAGE OF THE SELECT BOARD
Massachusetts law requires that the Select Board,prior to the annual Town Meeting, issue an Annual Report
for use by the residents of the Town. The 2022 annual Town Report presented here provides, among other
things, financial data relating to the Town for the fiscal year 2022 that covers the period July 1, 2021 through
June 30, 2022. In addition, the report contains highlights of the accomplishments of the many departments,
boards, committees, and commissions that are responsible for the governance of Lexington.
This Annual Town Report is just one of several ways by which citizens may be informed of what is going on
in the Town. The Town's Web site at��t�:�..���r�v�r.el�x��u��te��p��.���v�provides links to many other resources
including the websites for the schools and the Town Meeting Members Association. From our Town
website, you can also find all budget documents as they are generated, and the minutes of all committee
meetings which provides valuable insight into the departments and committees. Meetings of the three elected
boards, Select Board, School Committee, and Planning Board are covered by LexMedia, our Public,
Educational, Governmental(PEG) access provider, and broadcast by all three of the Town's cable television
providers. LexMedia covers other Town meetings and events as well. For more up to the minute information,
residents can register for CodeRED- the Town's emergency notification system-for texts, emails, and
automated phone calls about closings, detours, or emergeilcies. Residents can sign up for monthly Townwide
news email, or periodic emails and e-newsletters from specific departments and boards/committees.
Residents can also follow the Town's Social Media accounts on Facebook and Twitter.
The Select Board acknowledges the leadership provided by Town Manager, James Malloy, his outstanding
staff, and the dedicated Town employees who manage the day-to-day operations of the Town and make
Lexington a special place to live, work and visit. Of special note,however, are the countless volunteer hours
provided by the citizens who make up our many boards, committees, and commissions. The Select Board
extends its continued thanks, appreciation, and admiration to the many residents whose worlc and civic
engagement make it possible for Lexington to be a well-managed Town.
Jill I. Hai, Chair
Douglas M. Lucente, Vice Chair
Joseph N. Pato
Suzanne E. Barry
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
e-mail selectboard@lexingtonma.gov