HomeMy WebLinkAbout2004-11-18-RTMS-min
TOWN MANAGER SEARCH COMMITTEE
MEETING MINUTES NOVEMBER 18, 2004
The meeting of the Town Manager Search Committee was called to order at 5:30 PM on
Thursday, November 18, 2004 at the Town Office Building, Lexington, MA by committee chair
Janet Perry.
Attendees
1. : Search Committee members Scott Wilson, Janet Perry, Barrie Peltz, Richard
Pagett, Don Marquis, Bill Kennedy, Olga Guttag, Bebe Fallick, Jack Donahue, Robert Cataldo,
Susan Bottan, Cathy Abbott. Finance committees’ liaisons Deborah Brown (Appropriation) and
Shirley Stolz (Capital Expenditures). Tom Groux, Consultant.
minutes
2. On a motion (Mr. Cataldo) and second, theof the meeting of November 11,
2004 were APPROVED.
questions related to Open Meeting Law and candidate confiden-
3. Mr. Groux answered
tiality
.
??
Committee discussions up to the semi-final level may be held in executive session.
??
At the time a finalist’s name is presented to the Board of Selectmen, that individual’s
candidacy becomes public information.
??
Executive session may be used for discussion of candidates by name, but a grid will be
developed for public discussion.
??
If no candidate requests confidentiality, the Committee may determine guidelines for
discussion. It was suggested that this question be referred to Town Counsel.
??
Executive session is permitted for discussion of interview questions.
Mr. Groux will screen resumes and sort by category: 1) not suitable
2) meet most requirements
3) meet all requirements/best fit
Mr. Groux recommended interview length of one hour with time between for Committee
review, reaction and discussion. Candidate photos are discouraged. Interview sites should be
neutral and present the Town in a positive light.
discussed the process
4. Mr. Groux for the Committee’s search work. He will update the
applicant grid weekly. Screening will begin as soon as resumes are received, but he suggests that
Committee members wait until a large number of resumes have been screened to get an idea of
pool strength. He will send application sets (to lock box) every 3-4 days. Suggestions of
information sought for the grid should be directed to Mr. Groux through Ms. Perry. A packet
about Lexington will be sent to candidates who meet basic requirements. Members suggested
several documents for packet, including a brochure produced by former Economic Development
Officer Joe Marino in 2001/2002.
The interview schedule will be determined after seeing the strength of the response to our
advertisements. ICMA advertising may produce applicants by mid-December.
Discussion about networking followed. Mr. Groux will conduct an executive search through his
contacts, including out-of-state. Mr. Pagett stated that the Selectmen hope for active outreach
and communication to top Massachusetts managers. Outreach by Mr. Marquis, as a former
Town Manager and officer of ICMA, was encouraged after members considered his unique and
helpful position. All other contacts and outreach should be made through Mr. Groux.
The next meeting will be on Wednesday, December 1, 2004 from 5:30-7:00 PM in Room G-15,
Town Office Building. (Please note that this is a change of date.)
The meeting was adjourned at 7:00 PM.
Respectfully submitted,
Cathy Abbott
Recorder for the Committee
TOWN MANAGER SEARCH COMMITTEE
MEETING MINUTES NOVEMBER 18, 2004
The meeting of the Town Manager Search Committee was called to order at 5:30 PM on
Thursday, November 18, 2004 at the Town Office Building, Lexington, MA by committee chair
Janet Perry.
Attendees
1.: Search Committee members Scott Wilson, Janet Perry, Barrie Peltz, Richard
Pagett, Don Marquis, Bill Kennedy, Olga Guttag, Bebe Fallick, Jack Donahue, Robert Cataldo,
Susan Bottan, Cathy Abbott. Finance committees’ liaisons Deborah Brown (Appropriation) and
Shirley Stolz (Capital Expenditures). Tom Groux, Consultant.
minutes
2. On a motion (Mr. Cataldo) and second, theof the meeting of November 11,
2004 were APPROVED.
questions related to Open Meeting Law and candidate confiden-
3. Mr. Groux answered
tiality
.
Committee discussions up to the semi-final level may be held in executive session.
At the time a finalist’s name is presented to the Board of Selectmen, that individual’s
candidacy becomes public information.
Executive session may be used for discussion of candidates by name, but a grid will be
developed for public discussion.
If no candidate requests confidentiality, the Committee may determine guidelines for
discussion. It was suggested that this question be referred to Town Counsel.
Executive session is permitted for discussion of interview questions.
Mr. Groux will screen resumes and sort by category: 1) not suitable
2) meet most requirements
3) meet all requirements/best fit
Mr. Groux recommended interview length of one hour with time between for Committee
review, reaction and discussion. Candidate photos are discouraged. Interview sites should be
neutral and present the Town in a positive light.
discussed the process
4. Mr. Groux for the Committee’s search work. He will update the
applicant grid weekly. Screening will begin as soon as resumes are received, but he suggests that
Committee members wait until a large number of resumes have been screened to get an idea of
pool strength. He will send application sets (to lock box) every 3-4 days. Suggestions of
information sought for the grid should be directed to Mr. Groux through Ms. Perry. A packet
about Lexington will be sent to candidates who meet basic requirements. Members suggested
several documents for packet, including a brochure produced by former Economic Development
Officer Joe Marino in 2001/2002.
The interview schedule will be determined after seeing the strength of the response to our
advertisements. ICMA advertising may produce applicants by mid-December.
Discussion about networking followed. Mr. Groux will conduct an executive search through his
contacts, including out-of-state. Mr. Pagett stated that the Selectmen hope for active outreach
and communication to top Massachusetts managers. Outreach by Mr. Marquis, as a former
Town Manager and officer of ICMA, was encouraged after members considered his unique and
helpful position. All other contacts and outreach should be made through Mr. Groux.
The next meeting will be on Wednesday, December 1, 2004 from 5:30-7:00 PM in Room G-15,
Town Office Building. (Please note that this is a change of date.)
The meeting was adjourned at 7:00 PM.
Respectfully submitted,
Cathy Abbott
Recorder for the Committee