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HomeMy WebLinkAbout2006-11-16-CAC-MIN CAC Meeting Notes Date: November 16, 2006 Time: 6:40-9:40pm Location: Cary Hall Apologies: Ed Vail, Dave Buczkowski Others: George Preston, Lexmedia, Jane Lyman, Comcast; Jill Reddish, Verizon Minutes and Actions of this Meeting Call to order at 6:40 P.M. Previous Minute Approval Approval of October minutes. Comcast Report – Jane Lyman Jane provided a courtesy memo on cable package changes. The INET connection at the National Heritage Museum is being repaired The Committee discussed if an additional location in the building might be necessary. Jane will check with the Museum’s director, Mr. Ott for placement of the current line. She will then contact George Preston. George will notify the CAC with a letter if LexMEDIA would like an additional connection. If the CAC deems it a request of a value, it will get an estimate from Comcast. An approved additional line would then go to the Board of Selectmen for vote. INET – Lexington Historical Society. Estimate is $9000. The timeframe to do the work is 1-2 months. Next Steps: Jane will submit a formal estimate to the CAC in a week or 2. The CAC will then if it merits a recommendation to the Board of Selectmen. George asked the Committee consider having Comcast provide an INET connection to the back of Cary Hall. The hall is currently being wired for a new audio/video system and the addition of a live INET Comcast line would be very helpful. Next Step: George is to send an email to Jane at Comcast with the details (with cc to Jeanne Canale). Jane will respond, including proof of performance of the existing INET drop to the building). It will be tight th to help by the 29. Any additional costs would need to be brought to the CAC. Jane mentioned that Comcast took care of one of our October complaints. A gentleman wanted the Comcast cable removed from his house but could not get it done by Comcast. This was an error and Jane saw to its removal this week. In the cable license, a wire must be removed from a house within 48 ours of request. Jane brought to our attention that the Lexington Police seemed to be approaching parked Comcast trucks and telling them they needed police details. Comcast noted that in quite few instances, this was LexMedia Board Meeting 2/27/06 1 happening when the trucks were in parking places and not in the line of traffic. Comcast made the point that the hires details as needed. Next Steps: Jane Lyman to bring this complaint to the attention of the Police Chief and keep the CAC informed. RCN – Tom Steel No Report Verizon Report – Jill Reddish Jill introduced herself and handed out an introductory packet. They have been open for sale for 2 weeks. Working with LexMEDIA to be set up in the new studio. There will be three channels between 20 and 30, but probably not consecutive. The go live date is in February. Next Step: Jill will get back to the committee about whether the “triple play” would be available in Lexington. Chair’s Report None LexMedia Evaluation A few outstanding issues were reported on for discussion Random review of coverage of contractually obligated meetings was done. LexMEDIA carried 1 of the three chosen. LexMEDIA responded that with one, the Town Manager deemed that the unproduced meeting was no important enough o dedicate staff and the other, a decision was made by the Town Manager which to cover in one night, due to resource constraints. The CAC expressed some concern over the allocation of resources to meet the contractual obligations. Financials were provided to the CAC but they have not yet been reviewed. LexMEDIA asked the committee what the procedure was for opening the renegotiation of certain pieces of the contract. LexMEDIA informed the CAC that due the way the Town had set up the funding, and ownership of assets, LexMEDIA would experience a cashflow crisis starting in mid-fiscal year. In summary, the $150K given to LexMEDIA for capital is being used as operating funds to cover the reimbursable nature of the expenses. In addition, the Town has told LexMEDIA, it will not supply additional capital funds until these are drawn down. It recommended to LexMEDIA that it get a line of credit. However, LexMEDIA pursued a line of credit and was turned down because the Town of Lexington owns all of the company’s assets and controls all money. Next Steps: No actions were determined at this meeting. LexMedia Board Meeting 2/27/06 2 Public Hearing. Jeanne Krieger will run. A historical perspective on LexMEDIA will be presented. Then the 39 questions, responses and addendum will be provided as well as a description of the process. LexMEDIA will make a presentation and questions will be taken from the audience. Next Steps: Jeanne Canale will get clearer direction from Jeanne Krieger on the structure of the meeting. LexMEDIA Monthly Report None in addition to discussion of evaluation ADTech Proposal for the Selectmen’s Room Last Thursday Dave Becker met with the Town and other interested parties. The new specs were passed to AdTech who will get back to the Town shortly. Next Steps: Upon receipt of the new proposal, Dave Becker will review against the specs. He will make a recommendation to the CAC to approve or not, specifically whether to recommend to the Board of Selectmen to take money from the PEG account to upgrade the audio/video of the Selectmen’s Meeting Room. The CAC will provide its vote via email in order to expedite the process. Dave Becker to send around an electronic version of the ADtech proposal and his specs. Wireless Update The Town has put to RFI, through the procurement office, wireless application invitation for 6 vendors. The CAC will be responsible for reviewing all proposals. Next Steps: The wireless subcommittee will send Jeanne times when they can meet with the vendors over the next month. LexMedia Board Meeting 2/27/06 3