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Home My WebLink About2005-03-17-CAC-MINCOMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date Meeting Date: March i~, 2005 6:3opm Police Guard Room Attendance: X Committee: X Committee: X Committee: X Attendee: X Jim Akimchuk X Tim Counihan X Connie Rawson X Jack Cunha -Guest Jim Baker X Steve Ellis Ed Vail X Jane L man -Comcast X David Becker Mike Greene X Tom Steel -RCN X Miriam Boucher X Maria Kieslich X David Buczkowski Bill Kofoed X Jeanne Canale -CHAIR Jeanne Krieger - BOS ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date 6:4opm - MEETING CALLED TO ORDER i Approval of a. Clarification of MINUTES WERE Feburary inn surviving Comcast access APPROVED WITH minutes channels: CLARIFICATION. • Ch 8 =Public Access • Ch 9 =Education • Ch io =Religious b. Notice was issued to Comcast subscribers 2/i/o5. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 1 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date 2 COMCAST Report a. Lexington studio site was surveyed for options re: RCN Connection into studio. Ken Bates (Comcast tech) will work with Bob Hagwood (RCN Tech) to work through the details. Jane Lyman (Comcast) b. RCN wasn't clear why feed had to be from the studio. Nstar approval needed to perform POLE work. Tom Steel to contact Andy Balstar (Nstar) to work out scheduling of work. Tom Steel (RCN) Tom Steel (RCN) Town to make an Jeanne Krieger additional request to Nstar explaining importance of timeliness of work. c. Comcast connection is @ Cary Hall, but not IN Cary Hall -located on a pedestal outside the building. d. has Comcast will confirm that the Cary Hall and School Administration Building connections are operational Need mileage of the Jane Lyman (Comcast) Jim Akimchuk V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 2 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date to transition the studio production van to over to the town. complete the transfer of • Moved telephone, the vehicle to The Town electrical and alarm ($i.oo). equipment out of the business office and into the studio space. • Request that only local calls be made on telephones. • Studio keys are Comcast to provide Jane Lyman ready to be turned examples of studio (Comcast) over. production plans • i4 pieces of studio Equipment to be Jane Lyman equipment have repaired by Comcast if (Comcast) been sent to the economically Dover repair reasonable. facility. • Official transition Draft a press release Transitional to occur 4/i/o5. announcing the Sub-Committee transition. e. Discussion about Town's plans for existing Comcast contractors. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 3 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date f. Comcast will need notice if the studio location is going to change in the future. g RCN Report a. Selectmen's meeting RCN will present a Tom Steel presentation on the Cost/ROI analysis to (RCN) 2/28/05. include a survey of • Charge from the potential users. Board of Selectmen was to work toward RCN to provide a list of Tom Steel a timeline and plan nodes, etc with buildout (RCN) to get the work cost to the CAC -who done. will pass it along to the Board of Selectmen • A committee is being established to oversee the process. c. Can RCN wait for verizon to dig trenches and piggy-back on their process? • PER Steve Ellis - VERIZON has stated that they will not need to dig trenches. They will V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 4 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date utilize conduit already in place. 4 CAC Representative a. Miriam Boucher to the Board of abstained from all related Directors - conversation due to her Discussion / role at the Board of Nomination / Conveners. Appointment b. Maria Kieslich was VOTE: Maria Kieslich is nominated. the CAC appointed member of the Board of Directors. APPROVED. 5 RCN Network a. Board of Selectmen Sub-Committee build-out Planning asked that asub- members: Sub-committee committee be Jim Baker established to oversee Mike Greene adherence to existing contracts. 6 Cable Contract Oversight Committee ~ Convener/Board of a. Interviews for Directors update potential BOD members start this week. • i4 applications received for 6 open V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 5 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date positions. • Plan is to go before the Board of Selectmen in early April to ask for their endorsement. • Consultant has offered to help with BOD guidance for the first few meetings (at no charge) 8 Transitional a. SCOLA -Dish repair VOTE: CAC will fund Operations Sub- needed. repair. APPROVED. committee update Est. $35o repair Memo to Board of Steve Ellis service call. Selectmen notifying them of disbursement. b. Studio business workflows are being designed for use during transition. a. Timeline reviewed • Concern voiced around the amount of time we will have V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 6 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date to test the LNE simulcast before Town Meeting. 9 RFP Sub- a. Draft is ready. Sub-Committee Committee update Expect issuance in members: April, 2005. • David Becker • Tim Counihan io CAC Financials a. discussed method of update funding once the vendor/RFP is awarded. • Currently Board of Selectmen will appropriate funds. • Once vendor is selected, they have the option of assigning the funds to the designee. b. discussed concerns around timeliness of posting into fund. 11 February a. One complaint noted complaints -report re: closing of the Comcast business office at Kite's End. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 7 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date 12 T-Mobile Antenna / Wireless applications & requests report NO ACTIVITY ig Town Liaison a. Jan Comey is working report to get sound done for Town Meeting. • Plan is to use TM experience to evaluate sound system for permanent solution. b. Fiber break at Harrington School -took some time to correct. c. Problem @ town hall due to a man hole fire. d. There is a question Dave Becker was about whether or not referred to Dana Ham Comcast brought fiber into Harrington School. e. Steve Arnoff is the new Invitation to attend CAC Jeanne Canale School IT Director will be extended. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 8 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date i4 Old Business 15 New Business a. Letter of Credit for Tom Steel needs to be Jeanne Canale RCN needs to be notified that the LOC reviewed. needs to be renewed. b. Verizon has stated that Verizon to be invited to Jeanne Canale no digging will be the 4/2i/o5 meeting. necessary. • Job is expected to be completed by September, 2005. c. Verizon wants to start VOTE: CAC having discussions with recommends to the the town. Board of Selectmen that • Will need a Board they open the period of Vote. notice to solicit • Need to work out proposals for additional process around cable licenses. gpp, APPROVED. • CAC will need to budget for additional legal expenses related to the Verizon negotiations. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 9 of 10 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES ID Item Discussed Discussion/Conclusions Action Items Responsible Due Date 8:4opm - MEETING ADJOURNED. V:ACommunications Advisory Committee.CAC\CAC Minutes 3-17-05.doc Page 10 of 10