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HomeMy WebLinkAbout2008-02-21-CAC-MIN LEXINGTON COMMUNICATIONS ADVISORY COMMITTEE MINUTES FEBRUARY 21, 2008 Attendance Present were Members Jeanne Canale, Chair; David Becker, Maria Kieslich, Ken Pogran, John Rommelfanger and David Buczkowski, Guests Harry Forsdick and Shelby Kashket from LexMedia, Jane Lyman from Comcast and Jill Reddish from Verizon The meeting was called to order at 6 40 p m. 1 Minutes The Minutes from the January 17, 2008 meeting were accepted by unanimous vote 2 Comcast Report a. Ms Lyman submitted an updated amendment to the Comcast License for the I-Net containing an adjusted date and upfront payment of fees Mr Becker inquired about penalties for not meeting the I-Net removal date b Comcast has agreed to let RCN use its conduit at the Senior Center (1475 Massachusetts Avenue) c Ms Lyman stated that the upcoming transition from analog to digital should be seamless for its customers No purchase of a separate box will be necessary for at least 2 or 3 years 3 Verizon Report a. Verizon will be sending out notification of complete digital conversion within a week. A new set top box will be required. The basis on which they will be provided to subscribers is to be determined. Verizon will be using an outside vender to assist it b On the Avalon Bay complaint Ms Reddish stated that the access agreement is only for new tenants The landlord has to allow access to the old buildings 4 LexMedia Report a. All papers have been signed for the Kline Hall sublease and for the $400,000 grant for the build out. The first $200K has been requested. b On February 20, 2008 the first meeting with Avalon, the contractor and the architects was held. Construction could start as soon as February 25, 2008 and be complete by the middle of May There is another meeting set for February 27, 2008 Regular progress reports will be provided. c Florence DelSanto is the new director and will be introduced at e next CAC meeting. d. The loss of synch is being dealt with by Hank Manz. It should only cost $400- 500 e A discussion was held regarding LexMedia's contract option year 5 Chairman's Report a. The chair reported that Ken Pogran had been officially appointed to the Committee b A discussion was held on the payments made or expected from RCN, Comcast and Verizon. c The DTE (Office of Telecommunications and Cable) has converted their phone system. d. A discussion was held about the Form 500s of Verizon and Comcast 6 Selectmen's Liaison Report A report was not submitted. 7 Financial Tracking There was a discussion of the financial tracking forms developed by Mr Becker using a comparison of the December 2007 and January 2008 reports with follow up matters to be addressed regarding certain items on the reports 8 Wi-Fi Update A discussion was held on the Technical Obsolescence section of Mr Rommelfanger's draft report. Mr Pogran commented that the ordering of the report should change to highlight the issue presented to the Selectmen and not the technology He said the technology should support the policy It was agreed that Mr Rommelfanger, Mr Pogran and Mr Becker would meet to discuss the report. Mr Rommelfanger will have a final draft to present at the March meeting. 9 Wireless Report Mr Vail's report is attached. 10 January Complaints Mr Gonzalez' report is attached. Respectfully submitted, David J Buczkowski Here's our February report for the Meeting/Minutes • Wireless Facility Applications Status At this point, we have one application in process and two pending 1 6 Merriam St. Initial application received and corresponding suggestions sent. Have not received a revised application 2 2 Morgan St. (Town Water Tower) Given that the Morgan Water Tower site is an antenna replacement/equipment cabinet addition,just those aspects that are being changed from the existing plant need to be included in that Application along with a copy of the original application for reference 3 750 Marrett Road (Cranberry Hill) The 750 Marrett Road (Cranberry Hill) Facility will require a complete application In addition, • T-Mobile's 313 Marrett Road installation, approved in 2006 year was under construction at the end of 2007 • On-hold 313 Marrett Road, Verizon DAC didn't support the extensive height increase needed to avoid interference with T-Mobile's installation, so Verizon is investigating additional locations Bylaws Update On hold due to travel schedules Ed met with Dave George to discuss how to handle changes to existing Facilities (i e how much documentation do they need to submit) We are handling these on a case by case basis I got a copy from him of another Town Bylaw section covering modifications to existing facilities to review Wireless Facility Site Survey Dave George and Ed discussed having the Wireless Facilities location data entered in the Town GIS database and maps prepared He will check with another town official on how to hire a student intern and also inquire at the High School about its possibility as a HS Advanced Placement science project. Respectfully submitted, Ed Vail and Jim Gonzalez Two complaints were received in January 1 A gentleman who did not identify himself called on 1/25 to ask if there was a "local office" for Verizon that he could call to get a salesman to visit his home to discuss the terms of service in detail I responded that I didn't know of such an office, and suggested that he work with the employees on the toll-free number (888-GET-FiOS) (888-438-3467) 2 Mrs Aker called on 1/30 She reported that she couldn't get LIFT on Verizon channel 37 After calling Hancock for information (they pointed me at Lakis, for whom I left voicemail) I suggested that she check with Verizon I also suggested that she ask LexMedia during normal business hours to find out if they've heard anything I 've attached my first cut at the spreadsheet, with November and January Call' s filled in