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Home My WebLink About2022-06-09-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING –JUNE 9, 2022 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 8:35AM MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso NONE Caileen Foley Melinda Walker Kathy Kilroy Richard F. Perry Susan Rockwell Mark McCullough (arrived 8:50AM) Weidong Wang Maureen Rynn 2. APPROVAL OF MINUTES Approval of Minutes of Regular Meeting of May 12, 2022 Upon motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the Minutes of the Regular Meeting of May 12, 2022, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn Approval of Minutes of Annual Meeting of May 12, 2022 Upon motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the Minutes of the Annual Meeting of May 12, 2022, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE Richard F. Perry Mark McCullough Melinda Walker Maureen Rynn 3. PUBLIC COMMENT 4. FINANCIALS A.) Approval of Bills and Checks paid in May 2022 May 2022 REVOLVING FUND Check Numbers 19026 through 19080 PARKER MANOR Check Number 2088 BEDFORD STREET Check Number 1275 2 MRVP VOUCHER Check Numbers 4251 through 4253 SECTION 8 Check Numbers 19400 through 19426 Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to accept the Bills and Checks as presented for May 2022. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn B.) Financial Report Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the May 2022 Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn 5. EXECUTIVE DIRECTOR’S REPORT ModPhase- DHCD returned their submission memos with notes and approval to bid. They are finalizing the cost and budget. A tenant meeting was held at Vynebrooke Village with a relocation specialist to discuss the project. There will be additional tenant meetings held in the coming months as the timeline progresses. LHP Home Funds-the LHA application for HOME Funds is on the LHP agenda. The grant is in the amount of $60,000.00. Caileen provided the 2022 Funding for the Capital Fund and Section 8 program. ARPA Funding-DHCD will be disbursing an amount equal to the current Formula Funding amount to each HA. LHA will receive $189,781.00, which we will put towards ModPHASE. Distribution of Notices on LHA property-in the future, LHA will put any outside approved notice on LHA letterhead so the tenants are aware that it is legitimate. 3 Work Order confirmation notices-maintenance staff will again begin to leave cards in units after completing work orders so the tenant is aware that staff has been in the unit. Resident Service Coordinator (RSC)- The LHA has partnered with the Concord, Bedford and Acton Housing Authorities to hire a RSC to float between the different sites, her name is Muriel Portugal. 6. OLD BUSINESS A.) Countryside Village-Kitchen and Bath Renovation-Change Order #1 Change Order #1 from Marino Construction, in the amount of ($718.00), is for the change in flooring removal technique and a change in interior door and stain type This is a deductive Change Order. Upon motion by Maureen Rynn and seconded by Melinda Walker, the Board voted to approve Change Order #1 from Marino Construction in the amount of ($718.00). The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn B.) Trampoline, Swing Set, Swimming Pool, Fire Pit Policy Upon a motion by Richard F. Perry and seconded by Maureen Rynn, the Board voted to the Trampoline, Swing Set, Swimming Pool and Fire Pit Policy. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn 7. NEW BUSINESS A.) Bylaw Amendment-Regular and Annual Meetings The Executive Director would like to amend the Lexington Housing Authority Bylaws to reflect the current regular board meeting date and time to the second Thursday of the month at 8:30am. The Board has the discretion to change meeting date and time as needed for quorum purposes. 4 The Executive Director would like to amend the Lexington Housing Authority Bylaws to reflect the annual meeting date and time to the second Thursday of April (following the Town Election). The Board has the discretion to change the meeting date and time as needed for quorum purposes. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to amend the LHA Bylaws as reflected above. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn B.) Fair Housing Marketing Plan The Fair Housing Marketing Plan details the LHA’s responsibility to ensure people are aware of the availability of housing and given the opportunity apply. Lexington census data is used to determine which demographics should be marketed to. This is a DHCD requirement. Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the LHA Fair Housing Marketing Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE NONE Melinda Walker Richard F. Perry Mark McCullough Maureen Rynn 8. DISCUSSION Repositioning Federal Public Housing portfolio: HUD would like to move all Federal Public Housing units to Section 8. Right now, there are two funding sources-Capital Fund Program and Operating Subsidy. If units were repositioned, there would be one funding source of rent. Caileen has been in discussion with Cambridge Housing Authority who would be able to guide us through the process if we sign a management contract. Caileen will invite Margaret Moran of CHA to the next Board meeting. 9. ADJOURMENT 9:45 AM CAILEEN B. FOLEY, SECRETARY 5