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HomeMy WebLinkAbout2022-07-18 SB Packet - Released SELECT BOARD MEETING Monday, July 18, 2022 C onducted by Remote P articipation* 6:00 P M AGENDA PUBLIC COMMENTS Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is limited to 2 minute s fo r c o mment. Memb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to ask questions of clarif"ication. Speakers are encouraged to notify the Select Board's Office at 781-698- 45 80 if they wis h to s p eak during pub lic c o mment to as s is t the C hair in managing meeting times. SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS 1. S elec t B o ard Memb er C o nc erns and L iais o n R ep o rts TOWN MANAGER REPORT CONSENT AGENDA 1. Select Board Cominittee Resignation ITEMS FOR INDIVIDUAL CONSIDERATION 1. 2022 P rimary and S tate E lec tio ns 6:10p m • vote and S ign Warrant for P rimary Election • Early Voting Location and Hours for Primary and State Elections 2. Appointment of Election Officers for 2022-2023 6:25pm 3. vote to Authorize Town Manager to Execute Regulatory Agreement for Low 6:30pm Income Units for Waterstone at Lexington, 53-55 Watertown Street 4. Review Vision Zero Traffic S afety P lan 6:40pm 5. Update on Bedford Street/Hartwell Avenue 25% Design 7:OOpm 6. Discus s Updates to Town of Lexington Application for Board or C ommittee 7:30pm Membership 7. Review and Approve P articipatory Budgeting 7:40pm 8. Update on Stone Building Re-Use Recommendations 7:SSpm 9. Discussion Regarding Select Board In-Person Meeting Participation and Location B:lOpm ADJOURN l. Anticipated Adjournment 8:20pm *THE MEETING PAR TICIPATION METHOD IS SUB�IECT TO CHANGE UP UNTIL THE STAR T TIME OF THE MEETING. Membe�s of the public can view the meeting webina�f�om thei�compute�o�tablet by clicking on the following link at the time of the meeting: http s://us 06web.zo om.us/j/86502424340?pwd=djF F eVZmUityW 1gzV1R 1 UkM3 W HpUdz09 iP ho ne o ne-tap: +13017158592„86502424340# or+13126266799„86502424340# Telephone:+1 301 715 8592 or+1 312 626 6799 or+1 646 931 3 860 or+1 929 436 2866 or+1 253 215 8782 or+1 346 248 7799 or+1 669 444 9171 or+1 669 900 6833 Webinar ID: 865 0242 4340 Passcode: 304696 The next regularly scheduled meeting of the S elect Board will be held on Monday, July 25, 2022 at 6:OOpm. The p articip ation metho d is T BA. Hear�ing Assistance Devices Available on Request � All agenda time anc�the o�de�of items a�e app�ximate and � � �,�„ subject to change. Recarded by LexMedia AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Member Concerns and Liaison Reports PRESENTER: ITEM NUMBER: S elect Board Members LR.1 S UMMARY: P leas e s ee the attac hed S elec t B o ard Memb er C o nc erns and Liais o n R ep o rts fo r the July 18, 2022 meeting. Und er this item, S elec t B o ard Memb ers c an als o c o mment o n any ad d itio nal p o ints and c o nc erns. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 ATTACHMENTS: Description Type � ���������,���.���m���������,������������:��I:.....;m�.�����:������������°���,,,a��.���:��%"�����, �.������:����J Il���w�������. Select Board Concerns and Liaison Reports—July 18, 2022 Joe Pato: Tree Committee • Consideration of potential Town Meeting Articles The committee is considering amendments to the Tree Bylaw(Chapter 120) including the following topics: o Consideration of extending the 1-year lookback period for mitigation of the removal of protected trees when applying for a building or demolition permit(Ch 120 Sec. 8 B.1).A 2-year or 3-year lookback is being considered. o The addition of a reporting requirement for commercial tree removal companies. o A complete re-write to simplify and add clarity. Suzie Barry: Recreation Committee • Please see the attached document titled Recreation& Community Programs July 2022 Report. ni�umuininhm���m�����.�� , �������"�� ���� � ��^° �°"'� ��,�%,�� � k"�, ���������������� ����������������� • I�,F C�`,��:A`I'1 t�7 C�J c�.t;.C��1 t`v�l.J P�4 I T'Y I'E�C7(:a EL A h1^� � � Town o Lexington Recreation and Community Programs Melissa Battite, CPRP Tel: 781-698-4800 Director of Recreation and Community Programs Fax: 781-861-2747 Recreation & Community Programs July 2022 Report NNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNNN IVews& Updates • Welcome new members • The CommunityCenterwill have newSummer hours ��� � ������� �� ��� �� � �. � �u����� ������ ������� �w h i c h ref I ects t h e Ce nte r c I os i n ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, g at 4pm to the public on Thursdays and Fridays through September 3rd. This is largely in part to staff challenges in addition to trends in attendance. • Staff News&Volunteer news: o The summer staff trainings for Tennis, Minuteman Sports Clinics, and SOAR Day Camp took place in late June. For these programs, combined with Aquatics, Community Center, and Inclusion, there are approximately 160 seasonal staff and 40 volunteers working for the department this summer. o The Community Center has 4 volunteers assist to date in the summer programs for a total of over 140 hours of service. The volunteer program is a great addition to our services. • Save the Dates: o Tuesday, August 23rd— Fall program registration begins. Marketin� o National Park& Recreation Month continues to be celebrated with regular posts to our social media accounts (Facebook& Instagram). Staff video Interviews were taken early July in an effort to spread the word about July being Parks and Rec Month. The video is currently being edited by LexMedia and will be posted this month. o The Town's new web site launched on Thursday, July 7tn. �,.�,.� m m� ii ir� ��� �u� � ���� ir �ii i�- ir���i����� -�� i� Staff ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,I,,,,� ..... .. ..... ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,. continue to update the web page with new information! �� all��iiir� ��ir�irr��Q �� ir��ir���6�ir� ,ir,�,��,�,��� ���iiu����ir�ir��o��� 39 MARRETT ROAD,LEXINGTON,MA 02421(office) 1625 MASSACH USETTS AVE N U E,LEXI NGTON,MASSACH USETTS 02420(mail) o The July Recreation newsletter was sent to 13,684 emails with a 63%open rate and a 5%click rate. Summer 2022 includes a link to an Aquatics newsletter as well - �..... � ,.�� ..... ..... Budget&Capital o Pine Meadows Golf Course: ■ The Clubhouse Drainage contract has been awarded to Belko, the work will likely take place later this summer and the timeline is expected to be set in the coming weeks. ■ Golf Course Improvements - The drainage design for holes 1 and 2 is near completion. The delineation work is now complete and a site visit with 3 Consesrvation Commission members, Karen Mullins (Conservation Director) and Melissa Battite took place earlier this month to review the delineation and potential options for the final drainage design. ■ Golf Course Improvements—Melissa Battite, Bill Harrison and John Allen of New England Golf inet with consultant group, Stephen Kay, inc to review the work to be completed on the course this fall relative to bunkers, tees and cart paths. The proposed design is expected in the coming weeks. o OSRP—the first public meeting for the Open Space and Recreation Plan (OSRP) update was held on Tuesday,July 12t"with approximately 18 people in attendance. The next steps will include joining several Boards and Committee meetings including Recreation, Conservation, Select Board, Planning Board and Commission on Disability. o Old Reservoir Bathhouse—a walkthrough with the Conservation Commission was held on Tuesday,July 19tn o Kinneens Playground Replacement—The design forthe new playground will be finalized this fall and the installation is anticipated to be completed in Spring 2023. o Lincoln Park Master Plan is anticipated to begin later this summer. o Hard Court Resurfacing—Gallagher/Farias Courts ■ The next community meeting will be scheduled for sometime in September. The design will be finalized this year and construction will take place in 2023. The working group to discuss tennis and pickleball for Lexington will be formed in August. o The Community Center Sidewalk project is near completion. The underground irrigation system has been repaired which will be a great addition to the campus conditions and maintenance. The outdoor fitness equipment has been ordered and delivery dates have not yet been received. It is anticipated that the equipment will be available for use this fall. Parks, Fields, & Play�rounds • Hard Court Surfaces: o The tennis and pickleball courts continue to experience extremely high use. o The summer session of the Outdoor Pickleball program began on Wednesday, July 13t" at the Clarke Courts. There are 36 participants in this program. o ThewindscreensfortheAdamsCourtsweredelivered in earlyJulyand should be installed by DPW before the end of the month. The funding for the windscreens was provided through a grant from the Dana Home Foundation. This grant has allowed for enhancements to be made to the pickleball courts at Clarke and Ada ms. o Summer Basketball League was successful and finished up on 7/15. • Center Recreation Complex: o Summer sports camps and tennis programs began the week of June 27t" and our SOAR day camp started on Tuesday,July 5t". To date, these programs have been going well and we're off to a strong start this summer! o Graffitti issues—The public restrooms were vandalized with graffiti on multiple occasions during the spring, specifically three times during a 3-week period in June. Staff have worked with the Police Department and a security camera was installed after the most recent incident, which was on June 16tn. o Bikes on the track—Over the past month, staff have received complaints about people riding bikes on the Center Track. In response, a „�,0,,,,,,, ,,,,,,�r about preserving the Center& Field has been posted on the department website and posted on social media. Additionally, staff worked with Sean Dugan, the Town's Public Information Officer, to have this information included in the Link to Lexington. o Lions Club Carnival & Fireworks—The fireworks were held on Friday,July 1St and everything with the set-up beforehand and the clean-up afterwards went smoothly. The Center Track and Field closed on Thursday,June 30t" and reopened on Sunday,July 3rd. A small area of the field did have damage from an amberthatfellfromthefireworksand is notexpected tocause anyfurther damage or maintenance concerns. o Pine Trees—Staff and our contracted arborist met on site with a neighborhood representative from Parker Street and their tree consultant to discuss the white pine trees located on Town property at the Center Playfields. Each tree was reviewed and assessed. Staff had a follow-up meeting with the neighborhood representative and the following outcome was agreed upon: 12 of the 37 trees will remain. The Town does assume some risk but the trees should be able to survive. The Town will hire a landscape architect with input from the neighborhood to design a plan for replanting trees along the property line.The tree removals will be scheduled for late July/early August with planting to begin in September. Staff will provide notification when the removals will begin. For more information, please contact DPW Director, David Pinsonneault. o Concession stand use—With the cost of recent repairs being split between the department and LPS, our SOAR day camp has been using the concession stand as a home base for materials, equipment, and supplies. This has proven to be quite beneficial for camp operations. Repairs included $16K for electrical and $2K for plumbing. o Lexington Little League and United Cricket League are in discussions on how to share use of the Batting Cages at C4 and potential cost share for the future. • Facilities, Permits & Memberships: o Athletic Field Fall permit requests were due on Friday,July 8t" and staff will begin to review and process. The LPS schedule is outstanding and is a crucial piece to our ability to permit the community organizations. Staff will continue to reach out to LPS for fall information. o Aquatics: ■ The Town Pool and Old Reservoir are both operating smoothly. The Reservoir has been closed only a few times based on weather and water conditions. ■ Swim Lessons—Session 1 of swim lessons ran from 6/27-7/8. Many of the classes were full with extensive waiting lists. ■ Session 2 started on 7/11 with similar registration. ■ Swim Team—The swim team hosted its first meet since 2019 on 6/29, coming up just short by 6 points against Winchester Country Club. ■ Our other home meets will be on 7/13 and 7/20 ■ Swim Team Championships—Will be held at Sun Valley in Lexington on Friday,July 29tn. • Li ncol n Pa rk: o There will be 3 camps at Lincoln Park during the month of July ■ Nike Field Hockey camp the week of July 11t"&July 25tn ■ Lexington Youth Lacrosse camp the week of July 18tn o The new parking lot directional signs have been installed as phase one of the ��� ,,,,���� I� ,,,,,,,changes. Phase 2 will need to be reviewed and planned as it will be quite extensive and costly. • Pine Meadows Golf Course o The annual free golf passes have processed for the LHS Golf Team and MMHS Golf Team to play free during the summer months. This allows varsity team members to play a round of golf during weekdays between 11am— 1pm at no cost as walk on golfers. Combined both teams have approximately 25 athletes. Therapeutic Recreation • Adaptive Swim Lessons o Session 1 ran from 6/27—7/8 with a total of 6 individuals who identified with having a disability o Session 2 began 7/12 and will run through 7/22. Currently have 6 individuals (1 returning from the previous session, 5 new) • Inclusive Swim Lessons o Session 1 Swim lessons, provided 8 individuals inclusion services within 5 unique classes o Session 2 Swim lessons, providing 6 individuals with inclusion services within 5 unique classes • Inclusion Services o SOAR Session 1: 10 inclusion requests o SOAR Session 2: 10 inclusion requests o The Neighrbood Camp Week 1: 3 inclusion requests o Circuit Lab: 1 inclusion request o The Neighborhood Camp Week 1: 3 inclusion requests o The Neighborhood Camp Week 3: 2 inclusion requests o FAST Atheltics: 1 inclusion request o Kids Test Kitchen: 2 inclusion requests • CIT Program o Session 1: 3 total participans, 2 participants with inclusion services o Session 2: 2 total participants, 1 participant with inclusion services • Adaptive Tennis o Begi ns J u ly 13t" a nd ru n s th rough August 2ptn o Youth Lessons: 7 participants o Teen Lessons: 8 participants • Staffing 0 7 inclusion aides 0 1 Therapeutic Recreation intern 0 1 Therapeutic Recreation practicum student 0 1 Summer inclusion supervisor 0 1 Adaptive Tennis instructor 0 3 Adaptive Tennis aides Communitv Center: • The new licensed Neighborhood Camp taking place at the Community Center this summer is off to a great start with an average of 10-13 campers per week. Brett from the Ooch experience performed for the camp and a stunt cyclist will be performingJulylS. • Circuit Lab—Circuit Makers courses had 35 participants over two weeks in July. • Kids Test Kitchen— has an average of 13 children per week. • Beginner Youth Table Tennis -8 participants. • Summer Chess class happened the week of July 11 with 7 participants. • The Select Board voted during its June 27th meeting to permanently move Precincts 7 & 9 to the Community Center effective the next election. This was due to Keilty Hall St. Brigid's Parish rental increases. AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Select Board Committee Resignation PRESENTER: ITEM NUMBER: Jill Hai, S elec t B o ard C hair C.1 S UMMARY: T he S elec t B o ard is b eing as ked to ac c ep t the re s ignatio n o f Melis s a Talal fro m the L exingto n C o unc il fo r the Arts effective immediately. O n b ehalf o f the To wn o f L exingto n, the S elec t B o ard M emb ers wo uld like to extend their many thanks to M s. Talal fo r her time and s ervic e to the c o mmunity. SUGGESTED MOTION: To accept the resignation of Melissa Talal from the Lexington Council for the Arts effective immediately. Move to approve the consent. FOLLOW-UP: S elect Board O ffice DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 ATTACHMENTS: Description Type � �������,��m�����.����....���.����,,,, a�...���.����� ����:�����;��� ����������. Stacey Prizio From: Melissa Talal Sent: Thursday,July 14, 2022 9:05 AM To: Select Board Subject: Re: Not renewing term USE CAUTION:This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. Thank you for your reply. Effective immediately is fine. On Thu,Jul 14, 2022,8:48 AM Select Board <selectboardC�lexin�tonma.�ov>wrote: Good morning Melissa, Thank you for the update.Your term on the Lexington Council for the Arts expires on September 30, 2022. Do you want to resign effective immediately(in the summer) or simply not renew in September? If you wish to resign now, I can add your resignation to an upcoming agenda. Thank you, Stacey Stacey A. Prizio Department Assistant Office of the Select Board Town of Lexington 1625 Massachusetts Avenue Lexington,MA 02420 Main: 781-698-4580 Direct: 781-698-4582 sprizio(a�,lexin�tonma.�ov � selectboard(a�,lexin�tonma.�ov From: Melissa TaIaI Sent:Wednesday,July 13, 2022 5:58 PM To:Select Board<selectboardC�Iexin�tonma.�ov> Subject: Not renewing term USE CAUTION: This email came from outside the Town of Lexington. Do not click links, open attachments or respond to the email unless you recognize the sender, you are expecting the communication and you know the content is safe. HeIIo. I was told that I should inform the town if I was choosing to not renew my position for the Lexington council of the arts when my term ended in the summer, so I am writing to inform you of my decision. Thank you, Melissa TaIaI ��. IIWAIF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/F.RRnnhZ'4IIi�P2N1WAlF/AIUIdldlffPlP/U///4/U/9,9PNN//MP/PlfF When writing or responding,please be aware that the Massachusetts Secretary of State has determined that most email is a public record and, therefore, may not be kept confidential. 2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: 2022 Primary and State Elections PRESENTER: ITEM NUMBER: Mary de Alderete, Town C lerk I.1 S UMMARY: M ary d e A ld erete, To wn C lerk, will review with the B o ard the Warrant fo r the S ep temb er 6, 2022 P rimary Election as well as the prop o s ed plan for early voting for the S eptemb er 2022 P rimary Election and the November 2022 State Election. SUGGESTED MOTION: Move to approve and sign the September 6, 2022 State Primary Election Warrant. Move to approve the designation of the Cary Memorial Building as Lexington's early voting location for the September 2022 Primary Election for the following dates and times: • S aturday,August 27, 2022 9:00 AM TO 5:00 P M • Monday,August. 29, 2022 8:30 AM TO 4:30 P M • Tuesday,August 30, 2022 8:30 AM TO 7:00 PM • Wednesday,August 31, 2022 8:30 AM TO 4:30 PM • Thursday September 1, 2022 8:30 AM TO 4:30 PM • Friday, September 2, 2022 8:30 AM TO 1:00 PM Move to approve the designation of the Cary Memorial Building as Lexington's early voting location for the November 2022 State Election for the following dates and times: • Saturday, October 22, 2022 9:00 AM TO 5:00 PM • Monday, October 24, 2022 9:00 AM TO 1:00 PM • Tues day, O ctob er 25, 2022 9:00 AM TO 6:00 P M • Wednesday, October 26, 2022 9:00 AM TO 1:00 PM • Thursday, October 27, 2022 9:00 AM TO 1:00 PM • Friday, October 28, 2022 9:00 AM TO 1:00 PM • Saturday, October 29, 2022 9:00 AM TO 5:00 PM • Monday, October 31, 2022 8:30 AM TO 4:30 PM • Tuesday, November 1, 2022 8:30 AM TO 7:00 PM • Wednesday, November 2, 2022 8:30 AM TO 4:30 PM • Thursday, November 3, 2022 8:30 AM TO 4:30 PM • Friday, November 4, 2022 8:30 AM TO 1:00 PM FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 6:l Opm ATTACHMENTS: Description Type � :����"����:�,,,,,��������°������u�° ���°����l�� :�I�������r� II:��,����°���,� � ��[�c����:;���°�c 1�����f�����,��.�����°�;r��������f�,;�.����,�.�c� ,,,.�E���f°��������� �����;�c����a II�������� COMMONWEALTH OF MASSACHUSETTS WILLIAM FRANCIS GALVIN SECRETARY OF THE COMMONWEALTH WARRANT FOR 2022 STATE PRIMARY Middlesex, ss. To the Constables of the Town of Lexington GREETINGS: In the name of the Commonwealth,you are hereby required to notify and Warn the inhabitants of the Town of Lexington who are qualified to vote in Primaries to vote at: PRECINCT ONE, SCHOOL ADMINISTRATION BUILDING; PRECINCT TWO, BOWMAN SCHOOL; PRECINCT THREE, LEXINGTON COMMUNITY CENTER; PRECINCT FOUR, CARY MEMORIAL BUILDING; PRECINCT FIVE, SCHOOL ADMINISTRATION BUILDING; PRECINCT SIX, CARY MEMORIAL BUILDING; PRECINCT SEVEN, LEXINGTON COMMUNITY CENTER; PRECINCT EIGHT, SAMUEL HADLEY PUBLIC SERVICES BUILDING; PRECINCT NINE, LEXINGTON COMMUNITY CENTER, on TUESDAY, THE SIXTH DAY OF SEPTEMBER,2022, from 7:00 A.M, to 8:00 P.M. for the following purpose: To cast their votes in the State Primaries for the candidates of political parties for the following offices: GOVERNOR .............................................................................................FOR THIS COMMONWEALTH LIEUTENANT GOVERNOR.....................................................................FOR THIS COMMONWEALTH ATTORNEY GENERAL............................................................................FOR THIS COMMONWEALTH SECRETARY OF STATE..........................................................................FOR THIS COMMONWEALTH TREASURER.............................................................................................FOR THIS COMMONWEALTH AUDITOR...................................................................................................FOR THIS COMMONWEALTH REPRESENTATIVE IN CONGRESS ......................................................FIFTH DISTRICT COUNCILLOR ..........................................................................................THIRD DISTRICT SENATOR IN GENERAL COURT (p�ecincts 1,2,4-7) ............................FOURTH MIDDLESEX DISTRICT SENATOR IN GENERAL COURT (p�ecincts 3,8,9) ..............................THIRD MIDDLESEX DISTRICT REPRESENTATIVE IN GENERAL COURT (p�ecincts 1-S,7-9) ..........FIFTEENTH MIDDLESEX DISTRICT REPRESENTATIVE IN GENERAL COURT (p�ecinct 6) .....................TWENTY-FIRST MIDDLESEX DISTRICT DISTRICT ATTORNEY .......................................................................NORTHERN DISTRICT SHERIFF ....................................................................................................MIDDLESEX COUNTY Hereof fail not and make return of this Warrant with your doings thereon at the time and place of said voting. Given under our hands this day of July,2022. Jill I. Hai, Chair pouglas M. Lucente, Vice Chair Joseph N. Pato Suzanne E. Barry Mark M. Sandeen Select Board of Lexington I have sej�ved the fo�egoing war�ant by posting a p�inted copy the�eof in the Town Office Building, 7 days at least befo�e the time of said P�ima�y. ,2022. Constable of Lexington Warrant must be posted by August 30,2022,(at least seven days p�io�to the September 6,2022 State Primary). '0�5 MoRN� p�' i��5 �'G s� = _ o � r � m Q � x � z� a �� :,,�, 3 � �C� 4 a y � o � � � �n APRIL 19T" �Fx1NG�n� Town o Lexington Town Clerk's Office Board of Registrars Tel: (781) 862-0500 x4558 Gordon M. Jones III, Chair Fax: (781) 861-2754 Judith E.Moore Mark R. Vitunic Mary de Alderete, Clerk MEMORANDUM TO: Jill Hai, Chair, Select Board FROM: Mary de Alderete, Clerk, Board of Registrars DATE: July 5, 2022 RE: Early Voting for the Town of Lexington On June 22, 2022, Governor Baker signed the "VOTES Act"which enacted new voting legislation throughout the State. These new regulations include the following: • Changes the voter registration deadline to Spm on the l Oth day before any election; • Makes early voting by mail permanent for all presidential primaries, state primaries and state elections; • Makes early voting by mail consistent with absentee voting (family members can apply and return ballots); • Changes deadline to apply for vote by mail ballot from 4 days to 5 business days; • Allows mail-in ballots postmarked on or before the biennial state election and received within 3 days to be counted; • Requires early voting in person for presidential primaries, state primaries and state elections. In order to meet the new mandates for in-person voting for the September 6th State Primary(August 27tn through September 2nd) and November 8th State Election(October 22nd through November 4th), I respectfully submit the following schedules for the Board's vote and approval. Thank you for your consideration. Best regards, ,. 1 �; t � , �. � � h ;i ��,��';, rr r' ` p �,� � �� ,��� 'n r�4�����o�P w'�w �,� d 1 � �.. �rr enc: Draft Early Voting Flyers—September and November 2022 cc: Board of Registrars Kim Katzenback, Executive Clerk, Select Board 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 �u, � . � � .; � � � ��, �ii� � _ �.� � s . � I,� � � � �r �, �����I����r i i��. � * ��� �,�� T� SATU RDAY, 9.C10 AM TC) I�E�I�TER T� �/�TE: AUG. 27TH 5:OQ PM �PM - 'r�t��`d�► �l u , 2'7�`h Y ,9� IVI�J N DAY, 8:3 0 A 11/I TCJ AUG. 29TH 4:30 PM LA�T I�A� �� Ap�p�l�/forr TUES[��Y, 8:3� AM TCJ - ��11�� M�y M��1 AUG. 30TH 7:00 PM ,. , �PM M�►�d,�►y, �1�„����29�h 1NEDNESDAY, 8:3(J AM TC� A U G. 31 ST . L.�#:ST I�AY f�r� I r�-1��r�,��r� 4.30 PM , Abs�n��� TH U RSQAY, 8.�C1 AM TCJ SEPT. 1ST 4:�0 PM �:D��P`M Fi�id�► �'i'� ���►ber��'i�►�l FRI DAY, 8:30 AM T� � � SEPT. 2N Q 1:00 PM E 1 LECT UN DAY ALL EARLY 1/OTING�E5'S1C?N5 IlI/1LL BE HELL? 1N THE CARY MEMORIAL BLDG., 1f 05 M�,SS�I CHl1SETTS AI/E, LE,�CINGTC?N T E D�� � � � �: E B E � PTEM R: 6 202 c�uE�Tio���► � �or�#a�# #I�e Tcrwn Cl�rk'� C�ffic�: 7�'�-���t-4558 L P POL S O E� �r � . 7AM TO 8 P11� �,��,���.�►,���,��.���,���►�►,�,��,�,� 1 , � . � , � • � • • � / � • f t �i/ii/, � /�� , %i„ � � , ��, �%, ! `� � ,�, � �, /�' % 'j i��� �� ,,, , • ����' n/i%O� i�(011l�f���//ii%i; iii/�jii� / �I I �%% �� %�j ��/ � / I�V b� _ � I I �� ii%� � loniiiit��ii III� � �r"�����������I I(I II! ,� , � %,���"�i'� ���, �, — — �„!/o, I i '�����J' ����, r C T 6ER 22 2 22 T N VEM 6ER 4 2 22 , , T WN F LEXIN T N Saturday, October 22nd 9:00 AM TO 5:00 PM Monday, October 24th 9:00 AM TO 1:00 PM Tuesday, October 25th 9:00 AM TO 6:00 PM Wednesday, October 26th 9:00 AM TO 1:00 PM Thursday, October 27th 9:00 AM TO 1:00 PM Friday, October 28th 9:00 AM TO 1:00 PM Saturday, October 29th 9:00 AM TO 5:00 PM Monday, October 31st 8:30 AM TO 4:30 PM Tuesday, November 1st 8:30 AM TO 7:00 PM Wednesday, November 2nd 8:30 AM TO 4:30 PM Thursday, November 3rd 8:30 AM TO 4:30 PM Friday, November 4th 8:30 AM TO 1:00 PM � � � • ' • � ' ' • � : : � • • � � • : ' • • ALL EARLY VOTING SESSIONS WILL BE HELD IN THE CARY MEMORIAL BLDG., 1605 MASSACHUSETTS AVE, LEXINGTON QUESTIONS? Contact the Town Clerk's Office: 781-698-4558 or "elect�"onsC�lexingtonma.gov" AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Appointment of Election Officers for 2022-2023 PRESENTER: ITEM NUMBER: Mary d e Ald erete, To wn C lerk I.2 S UMMARY: Attac hed p leas e find a rec o mmend atio n fro m the To wn C lerk and B o ard o f R egis trars regard ing ap p o intment o f election o ffic ers. SUGGESTED MOTION: Move to approve the list of election officers for the period of S eptember 1, 2022 through August 31, 2023 as recommended by the Town Clerk and Registrars of voters as presented in the memo dated June 14, 2022. FOLLOW UP: Town C lerk DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 6:25pm ATTACHMENTS: Description Type � .�����ai����:�.:�:������°��������.��,����:,�.�c��i�.�����,���:��������.��;������"��;����� �I::���������:� ���.:���u���. � �i��, ��` ���� ��� � µ�,� � � � �- � � � � :�. � �� �p� � � �� � �. � � � � � � uP � ���������� ����������� Town o Lexington Town Clerk's Office Board of Registrars Tel: (781) 862-0500 x4558 Gordon M.Jones III, Chair Fax: (781) 861-2754 Judith E.Moore Mark R. Vitunic Mary de Alderete, Clerk MEMORANDUM TO: Jill Hai, Chair, Select Board FROM: Mary de Alderete, Clerk, Board of Registrars DATE: June 14, 2022 RE: Select Board Appointment of 2022-2023 Election Officers The attached list of persons interested in serving as Election Officers for 2022-2023 is provided for appointment in accordance with MGL c. 54§12-14, which governs the annual appointment of Election Officers by the Select Board. The Board of Registrars, at its meeting of June 6, 2022, reviewed the names of those registered voters expressing an interest in serving as Election Officers and unanimously voted to recommend to the Select Board for appointment the persons listed on the attached report(dated June 3, 2022). This listing of the 205 Election Officials includes 14 Republican, 81 Democrat, and 108 Unenrolled registered voters. Accordingly, the Board of Registrars respectfully requests that the Select Board vote to appoint as Election Officers, for the period beginning September 1, 2022, the persons listed accordingly. VOTER REGISTRA TION&ELECTION OFFICER SUMMAR Y 2 017-2 021 Year Total DEM REP UNR Total DEM REP UNR Voters Workers 2022 22,769 8,015 1,318 13,301 205 81 14 108 2021 22,529 8,261 1,486 12,644 232 94 16 122 2020 22,195 8,161 1,535 12,357 223 89 16 118 2019 20,137 7,491 1,457 11,075 186 73 14 99 2018 21,723 8,071 1,713 11,811 183 71 15 96 Best regards, r����� ��,� d �r ���o � �"� ���,�^��� "��. " �� b" .�_a � ,,�..� k�, �"�.���-���.>-� a�. �n ._...� �/�` �..r enc: Election Worker Candidates for 2022-2023 cc: Board of Registrars Kim Katzenback, Executive Clerk, Select Board 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 • • ectlon �cer an i ates or . . olntment ea olntment - - pp pp Last Name First Name MI Str # Street Party Aker Beverly F. 242 Lincoln St UNR Amar Mabel 119 Simonds Rd DEM Ament-Bergey Shirley 29 Greenwood St DEM Backlund Guy R. 92 Bedford St DEM Baer June M. 346 Waltham St UNR Bailey Josephine M. 1475 Massachusetts Ave UNR Bair Richard J• 18 Redcoat Ln DEM Baker Marsha E. 46 Burlington St DEM Balaban Robert 22 Leonard Rd DEM Barrentine Elizabeth R 100 Bedford St DEM B ennani Maure en 2 5 0 M arrett Rd DEM Bennet Andrew D 54 Tarbell Ave UNR Berkowitz Lawrence I. 32 Moon Hill Rd DEM Biglow Diane M• 15 Bellflower St UNR Boer Susan Dudnick 56 Robbins Rd DEM Boiney Lindsley G. 533 LoWell St DEM Bolduc Dorothy J. 89 Spring St UNR Boucher Robert 252 Lincoln St UNR Brandwein-Fryar Jill E. 1 Malt Ln DEM Bruss Kenneth 7 Kendall Rd UNR Budnick Karen 305 Bedford St REP Budnick Paul 305 Bedford St REP Burnell Mary 4 Eaton Rd UNR Burns Arline A. 3 7 Cliffe Ave UNR Burns Maureen T. 83 Bedford St UNR Burwell Cristina R. 6 Albemarle Ave DEM Cabrera MariaPilar Garcia 75 Woburn St DEM Cameron Ellen Nadine 12 Scotland Rd DEM Carlson Thomas A. 21 Courtyard Place UNR Friday,June 3,2022 Page 1 of 7 Last Name First Name MI Str # Street Party Casper Ronna M. 15 Centennial Dr DEM Caton Suzanne B. 6 Fifer Ln DEM Cavatorta Marcia Frances 12 Forest St REP Chanoux Anita B. 46 Hancock St UNR Chen Gang 24 Bellflower St UNR Clark Rita P. 51 Spring St. REP Cohen Linda R. 33 Forest St UNR Cohen Norman P. 33 Forest St UNR Cohn Ellen S. 32 Moon Hill Rd DEM Collins Christine A. 429 Waltham St DEM Comings Richard J. 840 Bridge St DEM Conceison Anne Louise 26 Bernard St UNR Conway L. Susan 29 Woodland Rd UNR Cooper Claudia G. 2 Marlboro Rd DEM Cooper Constance BF 30 Greenwood St DEM Costello Patricia Elen 9 Preston Rd UNR Counts-Klebe Margaret L. 8 Hancock Ave DEM Cutler Brian Todd 7 Carville Ave DEM Deutsch Brenda O'Connor 17 Phinney Rd DEM Diamant Lisa 31 Ingleside Rd DEM Dixon Linda J. 70 Fifer Ln UNR Dondley Irene M. 22 Leonard Rd DEM Edwards Francine C. 96 Outlook Dr UNR Egan Caryn P. 7 Tarbell Ave UNR Eisenberg George 4. 54 Gleason Rd UNR Eisenberg Maida G. 54 Gleason Rd UNR Enders Robert H 11 Kimball Rd DEM England Perullo Susan U. 165 Lowell St DEM Farris Donnalee A. 158 Maple St UNR Fenollosa Marilyn M. 10 Marshall Rd DEM Fenollosa Michael K. 10 Marshall Rd DEM Friday,June 3,2022 Page 2 of 7 Last Name First Name MI Str # Street Party Fenske Faith W. 310 Badger Terrace UNR Fiedler Anne S. 54 Chase Ave DEM Finnagan Jodia L. 5 Keeler Farm Way UNR Foley Edward J. 40 Brandon St UNR Forsdick Harry C. 46 Burlington St LTNR Frankel Sheila 3 Kimball Rd DEM Frawley Shirley Rauson 68 Potter Pond DEM Frawley William J. 68 Potter Pond DEM Freeman Charles M. 16 Normandy Rd REP Freeman Margaret M. 16 Normandy Rd UNR Friedlander Daniel 15 Ponybrook La DEM Friedlander Elizabeth 15 Ponybrook La DEM Friedman Michael 12 Loring Rd DEM Fullmer Walter C. 66 Fifer Ln REP Fusco Argelia lnes 37 Woburn St UNR Gall Cheryl W 12 Hancock Ave DEM Gao Yang 204 Woburn St UNR Garland Elizabeth B. 21 Preston Rd DEM Gasbarro Sandra M. 4 Seaborn Pl LTNR Goldthwait Carol A. 251 Mass. Ave. REP Golovchenko Elizabeth M. 1 Nowers Rd UNR Gorospe Rebecca Fagan 42 Carville Ave UNR Graham Natalie 18 Turning Mill Rd UNR Grasso Patricia 7 Gould Rd DEM Greenwald Greig 19 Sutherland Rd DEM Gschwendtner Joann 1 Harrington Rd UNR Hagopian Sonya 12 Lantern Ln UNR Halverson Jane N. 2210 Massachusetts Ave UNR Harter podd B• 5 Wildwood Rd UNR Hartshorn Marita B. 28 Locust Ave DEM Hartshorn Robert T. 28 Locust Ave DEM Friday,June 3,2022 Page 3 of 7 Last Name First Name MI Str # Street Party Head Kathleen 40 Fair Oaks Dr UNR Hill Marie E. 159 Burlington St UNR Himmel Magdalena W. 66 Hancock St UNR Hutton Mary R.S. 67 Valley Rd DEM Jansen Phyllis Emily 2221 Lexington Ridge Dr UNR Johnson Dennis Robert 549 Lowell St UNR Khavandgar Raana 23 0 Locke Ln REP King Charmaine L. 70 Simonds Rd UNR Knight Mary L. 56 Emerson Gdns UNR Knudson Edgar A 656 Marrett Rd UNR Koso Carolyn L.�V. 44 Grapevine Ave UNR Ko so Linds ay 44 Grap evine Ave UNR Koso Sofia B 44 Grapevine Ave UNR Krant Jonathan 12 Emerald St DEM Lawlor S ally 3 9 Normandy Rd REP Levitt Linda J. 82 Grant St REP Levitt Michael J. 82 Grant St REP Lowther Janet L. 25 Woodpark Cir REP Lucas Caroline K 30 Balfour St DEM Lund Donald Peter 20 Hancock St REP Mahoney Barbara J. 6 Curve St DEM Marcucci Angela G. 4 Elena Rd UNR Marinaro Susan 33 Forest St DEM Marquis Lorain A. 62 Valley Rd UNR Mason Robert F. 33 Robinson Rd UNR Mason Sheryl T. 33 Robinson Rd UNR Masters Joellen 18 Bowker St DEM McLeish Susan A. 33 Forest St UNR Mello Judith A. 29 Hayward Ave UNR Millane Cecilia 27 Calvin St UNR Miller Julie Ann 4 Lois Ln UNR Friday,June 3,2022 Page 4 of 7 Last Name First Name MI Str # Street Party Minardi Lee Raoul 3 7 Downing Rd DEM Mula Louis P. 656 Marrett Rd UNR Murphy Grace M 6 Colony Rd DEM Nielsen Shannon 11 Allen St UNR Nolan Louise Mary 9 Stevens Rd UNR Olt Nancy L• 7 Gould Rd DEM O'Neill Anne B. 1475 Massachusetts Ave UNR Ouellette Margaret 23 Tucker Ave DEM Parker Lucille M. 262 Massachusetts Ave UNR Parrish A. Constance 36 Kendall Rd Peifer Pamela J 15 Barnes Pl DEM Perkins Stephen S. 14 Baker Ave UNR Peterson David 3 Winston Rd UNR Peterson Greta J. 3 Winston UNR Peterson Maria P. 30 Estabrook Rd UNR Petner Josephine D. 30 Taft Ave DEM Prensky Simon 222 Lincoln St DEM Price Charles H. 52 North St UNR Pullen Amy F. 20 Burlington St UNR Puopolo Evangeline K. 35 Prospect Hill Rd UNR Quinn Margaret M. 58 Paul Revere Rd DEM Rabins Erica 14 Bird Hill Rd UNR Ramsey Barbara S. 52 Dexter Rd UNR Rao Jyoti 60 Allen St DEM Rockwell Susan R. 3 66 Lowell St UNR Rohrer Richard 17 Trotting Horse Dr UNR Romero Loyde H. 5 Frost Rd DEM Rommelfanger Barbara Potkay 25 Hilltop Ave UNR Rooney E. Ashley 20 Hancock St UNR Rubin Amy M. 5 Howard Munroe Pl UNR Rynn Maureen F. 2 Countryside Village UNR Friday,June 3,2022 Page 5 of 7 Last Name First Name MI Str # Street Party Salonen Ethel M 49 Colony Rd DEM Samra Virginia M. 663 Lowell St. UNR Saradjian Margaret 259 Bedford Street DEM Schott-Marcell Jody M. 22 Flintlock Rd DEM Schuler Clark S. 646 Marrett Rd UNR Schuler Judith A. 646 Marrett Rd UNR Schwartz Donna Pruess 1948 Massachusetts Ave DEM Setterlund Lorraine A. 2 Circle Rd UNR Shaw Sandra J. 51 Wachusett Dr DEM Shiple Thomas R. 18 Phinney Rd UNR Shurtleff Martha 445 Lowell St UNR Sibert Julie Claire 30 Ingleside Rd UNR Siegel Ellan B. 3 Diamond Rd UNR Sillari Deborah M. 5 Solomon Pierce Rd DEM Simon Kristin M. 50 Vaille Ave DEM Skerry James D. 11 Pine Knoll Rd. UNR Small Joan R. 6 Fairbanks Rd UNR Smith April R. 10 Bloomfield St DEM Snell Carol S. 6 Preston Rd DEM Spence Michael C. 33 Forest St. UNR Sperber Michael Bruce 14 Sea Breeze Ln UNR Steigerwald Jessie 143 Cedar St UNR Steigerwald Schna Julia C. 143 Cedar St UNR Stevens Alison B. 1373 Massachusetts Ave UNR Stieglitz Francine 3 Amherst St DEM Strimling Phyllis R. 33 Forest St UNR Strong Ann R. 37 Maple St DEM Suhl Emmy 57 Forest St. DEM Tauber Stephen Julius 38 Ingleside Rd DEM Tec Leora 5 Rindge Ave DEM Thenen Matthew A. 90 Maple St UNR Friday,June 3,2022 Page 6 of 7 Last Name First Name MI Str # Street Party Thomas Ruth 10 Parker St DEM Thompson Julia H. 50 Cliffe Ave DEM Thuma Jean H. 149 Wood St DEM Todd Duncan G. 4 Frost Rd UNR Torsiello Elaine Lois 47 Potter Pond REP Trudeau Jane A. 1364 Massachusetts Ave DEM Van Oossanen Dennis 32 Tyler Rd UNR Vandale John David 64 Taft Ave UNR VanDeurse Gary B. 42 Percy Rd DEM Varughese George 12340 Main Campus Dr UNR Vincent Dorothy T. 17 Crescent Hill Ave UNR Vincent Robert J. 17 Crecent Hill Ave UNR Walsh Matthew J• 41 Spring St DEM Ward Elaine P.V. 20 Marrett Rd UNR Webster Ann S. 16 Brent Rd UNR Webster Chet Peter B. 16 Brent Rd UNR Weinberger Virginia 69 Bridge St UNR Welby Laura C. 16 Farmcrest Ave UNR Wilhoite Becky 1475 Massachusetts Ave UNR Wilhoite Charles D. 1475 Massachusetts Ave DEM Woit Janet Z• 30 Edgewood Rd DEM Wood Martha C. 51 Gleason Rd DEM Worcester Christin L. 26 Freemont St DEM Zaborowski Tutko Dorothy 16 Smith Ave UNR Zeder Jeri B. 900 Massachusetts Ave DEM Zeigler Evan R. 10 Bloomfield St Friday,June 3,2022 Page 7 of 7 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Vote to Authorize Town Manager to Execute Regulatory Agreement for Low Income Units for Waterstone at Lexington, 5 3-5 5 Watertown Street PRESENTER: ITEM NUMBER: Liz Rust, Regional Housing S ervices O ffice I.3 S UMMARY: Attached please find the Regulatory Agreement for the Waterstone Development which is between the Town, the Department of Housing and Community Development(DHCD) and National Development(Lexington S enior Housing Owner LLC). Liz Rust of RHS O and DHCD have already reviewed/approved the regulatory agreement whic h is c o ns is tent with the o riginal p lans fo r the d evelo p ment. P leas e no te the S elec t B o ard vo ted to approve the regulatory agreement for the sister-project Bridges in March 2022. SUGGESTED MOTION: Move to approve the regulatory agreement between the Town of Lexington, Department of Housing and C o mmunity D evelo p ment and L exingto n S enio r H o us ing O wner L L C as attac hed and further to autho rize the Town Manager to execute the regula.tory agreement. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 6:3 Op m ATTACHMENTS: Description Type � �����������:���.~��.����y�����%��: �:�����yur ll����:� LOCAL INITIATIVE PROGRAM FCEGULATORY AGREEMENT AND I�ECLARATION OF RESTRICTIVE �OVENANTS FOR RENTAL PROJECT Local Action Units This Regulatory A.greement and Declaration af R.estrictive Cover�ants (the "Agreement") is made this day af , 2022 by and among the Commonwealth of Massachusetts, acting by and through the Department of Housing and �ommunity Development ("DHCD") pursuant to G.L. c.238 �1 as amended by�hapter 19 of the Acts of 2007,the Tow�.of Lexington, Massachusetts, a municipal carporation acting by and through its Baard of Selectrnen ("the Municipality"),and Lexi�gtan Seniar Housing Owner LL�,a D►elaware limited liability camp►any, with a principal place of business at 231 U Washington Street,Newton Lower Fa11s, Massachusetts 024�52, and its successors and assigns �r►Develaper"). WIZ�NESSETI�: W'HEF:EAS, pursuant to G.L. c. 40B, §§ 2Q-23 (the "Act") and the final report of the Special Legislative Commission Relative to Low and Moderate Income Hausing Pravisions issued in April 1989, regulations have been promulgated at �60 CMR. 56.00 (the "Regulations") which establish the Lacal Initiative Program("LIP")and Comp►rehensive Pe�mit Guidel ines: M.G.L. t,�'hapte�4Q.B C''omp�ehensive Permit Pr�ajects-SubsidiZed Housing Invento�y have b�en issued th�reunder(the ►�GL11C���lI1�S���a WHEF:EA�, the Developer intends to construct a s�niar independent and assisted living rental housing dev�lopment known as Waterstone at Lexington at an approximately 13.18-acre site located at 5 S Watertown Street in th� Municipality, more particularly described in Exhibit A attached hereto and made a part hereof(the "Praj ect"); �]VHEF..EAS, such Proj ect is to consist of(a) 116 independent li�ing residential dwellings (the"IL Units"), 1$ of which v�ill be rented at rents �pecified in this Agreement to Eligible Tenants as specified in paragraph two ofthis Agreement(the"Affordable IL Units"),and(b)40 assisted living residential dweilings(the"AL Units,"and together with the IL LJnits,the"Units"),3 of which wi11 be rented at rents specified in this Agreement to Eligible Tenants as specif ed in paragraph two of this Agreement (the "Affardable AL LJnits," and together with the Affardable IL Units, the "Affordable LJnits"j for a total number of 156 rental dwellings; WHEF:EAS, the Chief Executive Officer of the Municipality (as that ter�n is defined in the Regulations) and the I7eveloper have made application ta DHCD to certify that the Affordable LJnits in the Proj ect are Laca1 Actian Uriits (as that term is defined in the �uidelin�s) within the LIP Program; and NAI-1531373618v2 V�HEF;EA�, in partial consideration of the execution of this Agreement,I�HCD has issued or wi11 issue its final approval of the Proj ect vvithin the LIP Program and has given and will give technical and other assistance ta the Project; NOW, THE�►.EFCJ�,.E, in consideration of the agreements and covenants hereinafter set forth, and other good and valuable consideratian, the receipt and sufficiency af which each af the parties hereto h�reby acknowledge ta the ather, I�HCD, the Municipality, and the Developer hereby agree and covenant as fallows: 1, Construction. The Lleveloper agrees to construct the Proj ect in accordance with plans and specifications approved by the Municipality(the "'Plans and"pecifications"). A total af twenty-one (21) ZJnits in the Project will be Affordable Units, as more particularly described herein. In �C�C�ltlOri, aIi Affordable Units to be constructed as part af the Proj ect must be iridistinguishable fram ather Units in the Project from the exterior (unless the Project has an approved"Alternative Development Plan"as set for�h in the�uidelines and must cantain complete living faciiities including but not limited to (a) in the case of the Affordable IL Units, a stove, refrigerator, kitchen cabinets, plumbing fixtures, and washer/dryer haakup, and (b) in th� case of the Affordabl�AL Units, a refrigeratar, kitchen cabinets, and plumbing fixtures, all as mare fully shawn in the Plans and 5pecificatians. 12 of the Affordable IL LTnits shall be one bedroom units; 3 of the Affardable AL Units shall be one bedroom units; 6 of the Affordable IL Units shall be two bedraom units; 0 of the Affordable AL Units shall be two bedroom units; Affordable IL Units must have the following minimum areas: one bedroom units - 690 square feet twa bedroam units �- 9Q0 square feet Affordable AL Units must have the following minimum areas: ane bedroom units - 490 square f�et During the term of this Agreement,the Developer covenants,agrees,and warrants that the Proj ect and each Affordable IJnit will remain suitable for occupancy and in campliance with all f�deral, state, and lacal health, safety, �U11C�1I1�, sanitary, environrnental, and other 1aws, codes, rules,and regulations,including withaut limitation laws relating ta the operation of adaptable and accessible housing for the handicapped. The Praj ect must comply with all similar local codes, ordinances, and by-laws, and at all times comply with applicable requirements of the Executive Office of Health and Human Servic�s and the Executive Office of Elder Affairs or successar agencies, including with r�gard ta the aperatian of independent living and assistance living residential dwellings, as applicable. 2. Affordability. NAI-1531373618v2 (a) Throughout the term of this Agreement,each Affordable LTnit will be rented for no more than the rental rates set forth herein ta an Eligible Tenant. An"Eligible Tenant"is a Farnily whase annual incame daes r�at exceed eighty percent ($0%) of the Area median income adj usted for family size as determined by the LJ.�.Department of Housing and LJrban Deveiopment ("�IUD"), whose members are each 62 years of age or older, and, with� respect to the AL Units only,wha require the services a�`the I)eveloper. A"Farnily"sha11 mean twa or mare persons wha will live regularly in the Affordable Unit as their sole and principal residence and who are related by bload, marriage,or operation af law or who have other�wise evidenced a stable inter-depend�nt relationship; or an individual. The"Area" is defined as the Bastan-Carr�bridge-Newtan, MA-NH Metropolitan Statistical Area. (b) The monthly rents charged to tenants af Affordable LJnits shall not exceed: (i)with respect to the Affordable IL tJnits, an amount equal to forty percent(40%) of the monthly adjusted incame of a Family whase gross income equals eighty percent (80%)af the median incame for the Area, and (ii)with respect to the Affordable AL Units,an amount equal to sixty perc�nt(6Q%) af the monthly adj usted income af: (A) with respect to an Affordable AL LTnit occupied by a one (1) person Famlly, a ane (1)person Family�avhose grass income equals eight�percent ($0%) of the median income far the Area, as provided by HUD, and (B) with respect to an Affordable AL LJnit occupied by a two (2) or more persan Family, a two (2) person Family whose gross income equals eighty percent(80%)of the rnedian income far the Area, as provided by HUD, Included in the monthly rent charged far an Affordable LTnit under this clause the Developer shall provide at no extra cost to the tenant,utilities(excluding tel�phone and cable)and certain ser�ices and amenities such as housekeeping, transpartatlan and life enrichment activities as described in mare detail in the Marketing Plan (as defined belaw). In addition, in the case of Affordable AL IJnits, the Developer shall also provide at no extra cost to the tenant, all services required by law and regulation to be provided to a11 assisted living residents, including thase required u�der regulatians promulgated by the Executive Office af Elder Affairs ("EOEA."), which services currently consist af three (3)meals per day and one(1)hour of personal care services per day. In no event shall the levels of utilities, services or activities provided to the tenants of the Affordable IL Units or the Affardable AL Units b�less than the carrespanding 1evels of services pravided to the tenants of the remaining(i.e., market rate)IL Units or AL Units,respectively. Annual income shall be as defined in 24 �.F.R. 5.609 (or any successor re�gulation) using assumptions provided by HLJD. The initial maximum monthly rents and utility allowances for the Affordable Units are set farth in Exhibit B attached hereta. If the rent for an Affordable Unrt is subsid�zed by a state or federal rental subsidy pragram, then the rent applicable to the Affordable Unit may be limited to that permitted by such rental subsidy program, provided that the tenant's share of rent does nat exce�d the maximum annual rental expense as provided in this Agreement. Annually as part of the annual report required under�ubsection 2(e)below,th�Developer s�hall submit to the Municipality and DH�D a proposed schedule of monthly rents and charges for NAI-153137361$v2 all Affardable Units in the Proj ect. Such schedule shall be �ubj ect ta the appraval af the Municipality and DHCD far compliance with the requirem.ents of this Section. Rents for Affordable Units shall not be increased without the Municipality's and L1►H�I)'s prior approval of eith�r(i)a specific request by Developer for a rent increase or(ii)the next annual schedule af rents and allowances. Notwithstanding the foregoing, rent increases shall be subj ect ta the provisions of outstanding leases and sha11 nat be implemented without at least thirty (3Q)days' prior written natiee by Develaper ta all affected tenants. If an annual request for a new schedule of rents for the Affordable Units as set forth above is based on a change in the Area median incame figures published by HUD, and the Municipality and DHCI� fail ta respond ta such a submission within thirty {30) days of the Municipality's and DHCD's receipt thereof, the Municipality and D�ICD shall be deemed to have approved the submission. If an annual request for a new scheduie of r�nts for the Affordable IJnits is made for any other reason, and the Municipality and DHCD fail to r�'Sp011C�Wlt�llri t�'11I`�y ��O� C��.�S O�t�'1� MUI11C1�J�.11ty's and DHCD's receipt thereof, the Developer rn.ay send DH�D and the Municipality a notice of reminder, and if the Municipality and L.I�ICD fail to respond within thirty (3 0) days from receipt of such notice of reminder, the Municipality and DH�D shall be deemed to have appraved the submission. Without limiting the foregaing, the Developer may request a r�nt increase far the Affordable LTnits to reflect an increase in the Area median incame published by HZJD between the date of this Agreement and the date that the LJnits begin to be marketed or otherwise made a�ailable for rental pursuant ta �ection 4 below; if the Municipality and IJH�D approve such rent increase in accordance with this subsection, the Initial Maximum Rents and Utility Allawances far Affordable LTnits in Exhibit B of the Agreement sha11 be deemed to be modified accordingly. (c) If, after initial occupancy, the income of a tenant af an Affordable Unit increases and, as a result of such increase, exce�ds the maximum incame p�rmitted hereunder for such a tenant,the T)eveloper sha11 not be in default hereunder so long as either(i)the tenant income does nat exceed one hundred forty percent (140%) of the maximurn income permitted or (ii) the Develaper rents the next available unit af comparable type (i.e., IL or AL), size, features, and bedrooms at the Development as an Affordable Unit in conformance with Section 2�a) of this Agreement, or otherwise demonstrates compliance with �ectian 2(a) of this Agreement. (d) If, after initial occupancy, the income of a tenant in an Affordable Unit increases, and as a result of such increase, exceeds on� hundred farty percent (140%) of the maximum income permitted hereunder for such a tenant, at the expiration af the applicable lease term, the rent restrictians sha11 no longer apply ta �uch tenant. (e) Throughout the term of this Agreement, the T)evelop�r shall annually determine whether the tenant of each Affordabl� Unit remain� an Eligible Tenant. This d�termination sha11 be reviewed by the Municipality and certified to DHCD as pravided in section 2Cg), beiow. (� The Developer shall enter into a written lease with each tenant of an Affordable �.Tnit which shall be far a minimum period of one year and which provides that the tenant shall not be evicted for any reasan other than a substantial breach af a material pra�isiar�of such lease. NAI-1531373618v2 (g) Throughout th� term of this Agr�ement, the Chief Ex�cutive Officer sha11 annually certify in writing to DH�D that each of the Affordable�C7nits continues to be Affardabl� LTnit as provided in sections 2(aj and(c),above; and that the Praj ect and the Affordabl�Units have been maintained in a manner consistent with the Regulations and CTuidelines and this Agreement. 3. SubsidiZed Housin�InventorY. (a) The Proj ect will be included in the Subsidized Housing In�entory upon the occurrence of one of the ev�nts described in �60 �MR. 5�.03�2). Only Affordable Units will be deemed low and moderate income housing to be included in the Subsidized Housing Inventary. (b) LJnits included in the �ubsidized Housing Inventory wi11 cantinue to be included in the �ubsidized Housing Inventory in accordance with 76U CMR 56.03(2) for as long as the following three conditions ar�met: (1)this Agreement remains i�full force and effect and neither the Municipality nor the I7eveloper are in default hereunder; (2)the Praj ect and each of the Affordable Units continue ta comply with the Regulatians and the�uidelines as the same may be amended fram time to time and(3)each Affordable Unit remains an Affordable Unit as provided in section 2{c), above. 4. Marketin�. Prior to mark�ting or otherwise making available for rental any of the Units, th� Developer must abtain DHCI)'s approval af a marketing plan (the "Marketing Plan"} for the Affordable LTnits. Such Marketing Plan must describe the tenant selectian pracess for the Affordable LJnits and must set forth a plan for affirmative fair marketing of Affordable Units to protected groups underrepresented in the Municipality, including pravisions far a lottery, as more particularly described in the Regulations and Guidelines. A.t the option af the Municipality, and pravided that the Marketing Plan demonstrat�s (i) the need for the local preferenc� (e.g., a disproportionately low rental or own�rship affordable housing stock relative to need in comp►arisan ta the regianal area), a�d (ii) that the propased lacai preference will not have a disparate impact an protected classes, the Marketing Plan may also include a local preference for up to seventy percent(70%) of the Affordable LJnits (i.e., a maximum of twelve (12) Affordable IL Units and a maximum of two �2) Affordabl� AL Units) subj ect to a11 pravisians of the Regulations and Guidelines and applicable ta the initial rent-up only. When submitted to DHCI) for approval,the Marketing Plan should be accompanied by a letter from the �hief Executive Officer of' the Municipality(as that term is defined in the R.egulatians) which states that the tenant selection and local p►reference (if ar�y) aspects af the Marketing Plan have been approved by the Municipality and which states that the Municipality will perform any asp�cts of the Marketing Plan which are set forth as responsibilities of the Municipalit� in the Marketing Plan. The Marketing Plan must camply with the Regulations and Guidelines and with all ather applicable statutes,regulations and executive orders, and DHCD directives reflecting the agreement between DHCI) and the U.S. Llepartment of Housing and LJrban Development in the case afNAACP,Boston Cha�ter v. Kemp. If the Project is lacated in the Baston-Cambridge-Quincy MA-NH Metropolitan Statistical Area, the Developer must list all Affordable Units with the �ity of Boston's MetroList (Metropolitan Housing Clpportunity Clearing Center), at Bastan City Hall, Fair Housing �ommission, �uite 966,One City Hall PlaZa, Bostan,MA U2201 (b71-635-3321). All costs of carrying aut the Marketing Plan shall be paid by the I�eveloper. A failure to comply with the Marketing Plan by the Developer or by the Municipality shall be deemed to be a default af this Agreement. Th�T.�►eveloper agrees to maintain far five years following the ir�itial rental af the last Affordable Unit and for five years following all future rentals, a record of all newspaper NAI-1531373618v2 advertisements, autreach letters,translations, leaflets, and any other outreach efforts (callectively "Marketing Documentation") as described in the Marketing F'Ian as appraved by DHCD which may be inspected at any time by I7H�D. A11 Marketing Dacumentation must be approved by I)HCI�p►rior to its use by the Develaper or the Municipality. The Developer and the Municipality agree that if at any time prior to or during the pracess af marketing the Affordable Units, DHCD determines that the Develaper, or the Municipality with respect to aspects of the Marketing Plan that the Municipality has agreed to be responsibl� for, has not adequately complied with the approved Marketing Plan, that the Developer or Municipality as the case may be, shall canduct such additianal outreach ar marketing efforts as sha11 be determined by DHCD. S. Non-discrimination. Neither the Developer nor the Municipality shall discriminate on the basis of race, creed, color, sex, age (except that the parties expressly acknowledge that the Project is age-restricted far persans d2 years of age and older (the "Age Restrictian") and that accardingly the Age Restrictian with respect to any and all residents, including without limitation Eligible Tenants, shall not be deemed a discrimination in violation of this �ection 5 so long as the D►eveloper complies with applicable Age I�.estriction laws), handicap, marital status, national origin, sexual orientatian, farnilial status, genetic information, ancestry, children (except as per�nitted by law),receipt of public assistance,or any other basis prohibited by law in the selection of tenants; and the Developer shall not so discriminat� in connection with the emplayment ar application for employment of persons far the constructian, operatian ar management of the Project. 6. Inspection. The Developer agrees ta camply and to cause the Proj ect to camply with all requirements of the R�gulations and Guidelines and all other applicable 1aws, rules, regulations, and executive orders. D►HCD and the Chief Executive Of ficer of the municipality shall have access during normal business haurs to all books and recards of the Developer and the Proj ect in order to monitor the I7eveloper's campliance with the terms af this Agreement. 7. Recordin�. I.Tpon execution, the Developer shall immediately caus� this Agreement and any amendments hereto to be recorded with the R.egistry of Deeds far the Caunty where the Project is located ar, if`the Project consists in whole or in part of registered 1and, file this Agreement and any amendrnents hereto with the Registry District of the Land Court for the County where the Proj ect is located (collectively hereinafter, the "Registry of Deeds"), and the Developer shall pay all fees and charges incurred in conn�ction therewith. LJpon recording or filing, as applicable, the Developer shall immediately transmit to I7HCT) and the Municip►ality evidence of such recording or filing including the date and instrument, book and page ar registratian number af the Agreem�nt. 8. Representations. The Developer hereby represents, covenants and warrants as fallows: (a) The I)eveloper (i) is a limited liability company duly organized under th� laws of the �tate of Delaware, and is qualified to transact business under the laws af the Commonwealth of Massachusetts, (ii)has the power and authority to own its praperties and assets and to caxry on its business as nov� bein� canducted, and (iii) has the full legal right, power and authority to execute and deliver this Agre�ment. NAI-1531373618v2 (b) The execution and performance of this Agreement by the Develaper(i) wi11 nat violate or,as applicable,has nat vialated any provisian of 1aw,rule or regulation, ar any arder af any court or ather agency or governmental body, and (ii) will not violate or, as applicable, has not violated any provision of any indenture, agreement, martgage, martgage nate, or other instrument to which the I)evelaper is a party or by which it or the Project is bound, and (iii) will not result in the creation or imposition of any prohibited encumbrance af any�ature. (c) The I�eveloper will,at the time of execution and delivery af this Agreement, have good and marketable title to th� premises constituting the Proj ect free and clear af any lien or encumbrance(subj ect to encumbrances created pursuant ta this A.greement,any laan dacurnents relating ta th� Proj ect the terms of which are appraved by DHCD, or other permitted encumbrances, including mortgages referred to in paragraph 17, below). (d) There is no actian,suit or proceeding at law or in equity ar by or befare any governmental instrumentality or other agency now pending,or,ta the knowledge of the Developer, threatened against or affecting it,ar any of its properties ar rights,which, if adversely d�termined, would materially impair its right to carry on business substantially as now conducted(and as now contemplated by this Agreement)or would materially adversely affect its financial condition. 9. Transfer Restrictians. (a) Except for rental of Low or Moderate Income LTnits ta Eligible Tenants in accordance with the terms of this Agreement, and the rental of any of the ather Units andlor commercial space in the Develapment in the ardinary course of business, the Developer will not se11,transfer,lease, or exchange the Project or any portion thereof or interest therein(collectively, a"Sale") or (except as per�nitted under Section (d) belaw) mortgage that portion of the Property that includes the Proj ect, without the prior written consent of DHCD and the Municipality (such consent not to b�unreasonably withheld, conditioned or delayed). (b) A.request for consent to a Sale shall include: - .A` signed agreement stating that the transferee wi11 assume in �`u11 the Lleveloper's abligations and duties under this Agreement, together with a certification by the attarney or title campany that it will be held in escrow and, in th� case of any transfer other than a transfer af Beneficial Interests, recorded in the R.egistry af Deeds with the deed and/or other recorded documents effecting the Sa1e; � The name of the proposed transferee and any other entity cantralled by or controlling or under common control with the transferee,and names of any affordable hausing developrnents in the Commonwealth ow�ned by such �Yltltl�5; � A certificatian fram the Municipality that the I�evelopment is in campliance with the affordability requirements of this Agreement. (c) Consent to the proposed �ale shall be deemed to be given unl�ss I�HCI� or the Municipality notifies the Developer within thirty (30) days after receipt of the request that NAI-15313�361$v2 either - The package requesting consent is incompl�te, ar - The praposed transferee(or any entity cantrolled by or cantralling or under common control with the prapas�d transferee)has a dacumented history of seriaus ar repeated failures to abide by agreements of affordable hausing funding or regulatory agencies of the Commonwealth or the f�deral government ar is currently in violation of any agreements with such agencies beyond the tim�permitted to cure the violatian, or - Th� Froject is not being aperated in compliance with the affardability requirements of this Agreernent at the time of the praposed Sale. (d) The IJevelaper sha11 pravide I)HCD and the Municipality with thirty (3 0) days' priar written natice af the fallav�ing: (i) any change, substitution ar withdrawal af any general partner,manager, or agent of Developer; or �11� the canveyance,assignment,transfer,or relinquishment of a maj ority of the Beneficial Interests (herein defin�d) in Dev�loper (except far such a conveyance, assignment, transfer ar relinquishment among holders of Beneficial Int�rests as of the date af this Agreement). �111� the sale, martgage, canveyance, transfer, ground lease, or exchange of I7eveloper's interest in the Project or any party of the Praject. For purposes hereof, the ter�n "�3eneficial Interest" shall mean: (i) with respect to a partnership,any partnership interests or other rights to receive income,losses,ar a return on equity contributions made ta such partnership; �11� with respect to a limited liability company, any interests as a member of such company or ather rights to receive income, losses, or a return on equity contributions made to such company; or(iii)with respect to a company or corporation,any interests as an officer, board memb�r or stockholder of such campany or corporation to receive income, losses, or a return on equity cantributians made ta such company or corporation. Notwithstanding the abov�, L7�-ICD's cansent under this Sectiori 9 shall not be required with respect ta the grant by the Developer af any mortgage or other security interest in or with respect to the Proj ect ta a state or national bank, state or federal savings and loan association, cooperative bank, martgage company, trust company, insuranc� company or ather institutional lender made at no gr�ater than the prevailing rate of interest or any exercise by any such mortgagee of any af its rights and remedies (including vvithout limitation, by foreclosure or by taking title to the Praject by deed in lieu of fareclosure), subject,however to the provisions of�ection 14 hereof. Far the avoidance of daubt, consent under this Section 9 shall also not be required of a purchaser acquiring the property at foreclosure of any such martgage. Developer hereby agrees that it shall provide to DHCD and the Municipality capies af any and all written notices received by Developer from a martgagee exercising or threatening to exercise its fareclosure rights under the mortgage. NAI-1531373618v2 10. �asualty; Dernalitian; Chan�e of LJse. (a) The Developer represents, warrants, and agrees that if the Proj ect, or any part thereof, shall be damaged or destroyed or shall be candernned or acquired far public use, the I�eveloper(subj ect ta the approval af the lender(s) which has provided financing)will use its best efforts ta repair and restore the Project to substantially the same condition as existed prior to the event causing such damage or destruction,or to relieve the cond�mnation,and thereafter to operate the Froject in accordance with this Agreement. (b) The Developer shall not, without priar written appraval of DHCI� and the Municipality and an amendment to this Agreement, change the type ar number of Affordable Units. The Developer shall not demolish any part of the Proj�ct or substantially subtract fram any real or personal property of the Proj ect, or permit the use of the dwelling accommodations of the Proj ect for any purpose except residences and any ather uses permitted by the applicable zoning then in effect. 11. Governin Law. This Agreement shall be governed by the laws of the Commonwealth of Massachusetts. Any amendments to this Agreement must be in writing and executed by all of the parties hereto. The invalidity of any clause, part, or provision of this Agreement shall nat affect the validity of the remaining portians hereof. 12. Notices. Ail notices to be given pursuant to this Agreement shall be in writing and shall be deemed given when delivered by hand or when mailed by certified or registered mail, postage prepaid, return receipt requested, ta the parti�s hereta at the addresses set farth belovv, or to such other place as a party may from time to time designate by written notice: IaHCD: Department of Housing and Community Development Attention: Local Initiative Program Director 100 Cambridge Street, 3rd Floor Boston, MA 02114 MUI11C1�l�,�.1tX: Town af Lexington Lexington Taw�n CJffice 1625 Massachusetts Avenue Lexington, MA 02420 Developer: Lexington�enior Housing Owner LLC c/o National I)evelopment 2310 Washingtan Street Newtan Lower Falls,MA 02462 with a capy to: Epoch Senior Living 51 Sawyer Road Suite 504 Waltham,MA 02453 NAI-153137361$v2 13. Term. (a) This Agreement and all of the covenants, agreements and r�strictior�s cantained herein shall be deemed to be an affordable hausing restrictian as that terrn is defined in C1.L. c. 184, � 31 and as that term is used in G.L. c.l$4, § 26, 3 l, 32 and 33. This Agreernent shall bind, and the benefits shall inure to, respectively, Developer and its successors and assigns, and DHCD and its successors and assigns and the Municipality and its successors and assigns. DHCI) has deter�nined that the acquiring of such affordable housing restriction is in the public interest. The term of this Agreement, the rental restrictians, and ather requirements pravided herein shall be perpetual. (b) The Develaper intends, declares and covenants an behalf of itself and its successors and assigns (i) that this Agreem�nt and the covenants, agreements and restrictians contain�d herein sha11 b�and are covenants running with the 1and,encumbering the Proj ect for the t�rm of this Agreement,and are binding upon the Developer's successors in title,(ii)are nat merely personal covenants of the Developer, and(iii)shall bir�d the Developer, its successors and assigns and inure to the benefit of DH�D and the Municipality and their successors and assigns for the term af the Agreement. Developer hereby agrees that any and all requirements of the laws af the Cammonwealth of Massachusetts to be satisfied in order for the provisions of this Agreement to constitute restrictions and covenants running with the land shall be deem.ed to be satisfied in full and that any requirements af privity af estate are alsa deemed to be satisfied in full. 14. Lender Foreclosure. The rights and r�strictions cantained in this Agreement shall not lapse if the Froject is acquired through foreclosure or deed in lieu of far�clasure or sirnilar action, and the provisions hereaf shall continue to run with and bind the Praject. 1 S. Further Assurances. The IJeveloper and the Municipality each agree to submit any information,documents,ar certifications requested by IJH�D which DHCD shall deem necessaxy or appropriate to evidence the continuing camplianc�of the Developer and the Municipality with the terms of this Agreement. 16. Default. (a) The Developer and the Municipality each covenant and agree to give I7HCD written notice of any default, violation or breach af` the obligations o� the Develaper or the Municipality hereund�r, (with a capy ta the other party to this Agreem.ent) within seven (7) days of first discovering such default, violation or breach {a "Default Notice"). If D�ICD becomes aware of a default, vialation, or breach of obligations of the Developer or the Municipality hereunder without receiving a Default Notice from I�e�eloper or the Municipality, I�HCD sha11 give a notice of such default, breach or vialation to the affending p►a�-ty (with a copy to the other party to this Agreement) (the "DHCD Default Notice"). If any such default, violation, or breach is not cured to the satisfaction af DHCI) within thirty (30) days after the giving of the Default notice by the Deveioper or the Municipality, or if no Default Notice is given, then within thirty (30)days after the giving af the DHCI7 Default Natice,then at DHCD's option,and vvithout further notice, DHCD may either terminate this Agreement, or DHCD may apply to any state or federal court far specific performance of this Agreement,or DHCD may exercise any other remedy at law NAI-1531373618v2 or in equity or take any other action as may be necessary or desirable to correct non-campliance with this Agreement. Any mortgagee(s) of I)evelaper af which the Municipality and DHCD have notice shall receive reasonable notice and oppartunity ta cure within thirty {3 0) days fram and after the expiration of the time period aliowed D►evelaper hereunder;pravided,however,as to any breach or default by Dev�loper the cure of which requires possessian and cantral af the Proj ect, and provid�d that any such martgagee undertakes, by written r�otice to Municipality and DHCD within thirty (34) days after receipt of notice of default, ta obtain possessian and control of the Proj ect with due diligenc�and thereafter exercises reasonable efforts to cure or cause ta be cured by a receiver (or oth�r agent or contractor) such breach ar default with due diligence, such mortgagee's cure period sha11 cantinue far such additional time as such mortgagee may reasanably require to prosecute such cure to its completion (not to exceed an additional ninety (90} days following the date on which mortgagee obtains possession and control af the Praject or the appointm�nt of a rec�iver, as applicable),befare such remedies are exercised. (b) If LII�CD► elects to t�rminate this Agreement as the result of a breach, vialation, or default hereof, which breach, violatian, or default cantinues beyor�d the cure period set �`arth in this Section 16, then the Affardable L.Tnits and any other Units at the Proj ect which have been included in the �ubsidized Housing Inventory shall from the date of such termination no longer be deemed Affordable housing for the purposes of th�Act and shall be deleted frarn the Subsidized Hausing Inventory. (c) The Developer acknowledges that the primary purpase for requiring compliance by the Develaper with the restrictians pravided herein is ta create and maintain long- term affordable rental housing, and by reason thereof the I)eveloper agrees that DI�CD or the Municipality ar any prospective, present, or former tenant shall be entitled for any br�ach af the provisions hereof, and in addition to a11 ather remedies provided by 1aw or in equity, ta enforce the speci�c performance by the Developer af its obligatians under this Agreement in a state court of campeten�jurisdiction. The L)eveloper further spe�ifically acknowledg�s that the ben�ficiaries of its obligations hereunder cannot be adequately compensated by monetary damages in the event of any d�fault hereunder. In the event af a breach of this Agreemer�t by Developer, which cantinues beyond applicable notice and cure periods, the Developer shall reimburse DHCD► and the Municipality, respectively, for all of its reasanable, out af pockets costs and attorney's fees associated with such breach. 17. Mortga�ee Consents. The Developer represents and warrants that it has obtained the consent of all existing mortgagees of the Praj�ct ta the executian and recarding af this Agreement and to the terms and conditions hereaf and that all such mortgagees have executed the �onsent and Subordination of Mortgage to Regulatory Agreement attached her�to and made a part hereof. 18. L)ocumentar, Stamps. Na documentary stamps are required at the time af recording this Agreement because this Agreement and the restrictions herein are not being purchased from the D►ev�loper by I7H�IJ or the Municipality [REMAINDER OF PAGE INTENTIONALLY BLANK] NAI-1531373618v2 Executed as a sealed instrument as of the date first above written. LEXINC�TON SENIOR HOtJSING OV�►TNER LLC By: Name: Stephen A. Kinsella Its: AuthoriZed Real Estate Signatry DEPARTMENT OF HOU�I��G AND �(�MMLTNITY DEVELOPMENT By: Name: Its: ML.TNI�IPALITY By• . Name: Its Chief Executive Officer Attac��ments: Exhibit A- Legal P'roperty Description Exhibit B - Rents for Affordable Units NAI-1531373618v2 COMMONW�AL,TH OF MA�SACHUS�TTS COUNTY CJ�`MI�DLES�,Xs ss. July 13, 2U22 On this 13th day of July, 2022, before me, the undersigned notary public, personally appeared �tephen A. Kinsella, proved to me through satisfactory evidence of id�ntification, which was persanal knowledge,to be the person whose nam�is signed on the preceding dacument,as an Authorized�eal�.state �ignatory of Lexington�enior�3ousing Owner�,LC,and ack.nowledged to me that he signed it valuntarily for its stated purpose. ��� � � .,� , ������,, �A ,�n� ..� 1�. � `� ; �� ; . ,� � �,�� ��,,.. No�� �� ����� ub �� � �_.��.�,��� ME��ssA A.+�a��� Print��� � e: w � Natary Publit My Commission EXpires: _� „� Commonwe�olthafM�a�so�hv�� �'�`��� My Commission 6q�tes bn.16,�026� COMMONWEALTH OF MA�SAC�CUS�,�TTS COL,TNTY C)�" , ss. z 2022 On this day of , 2022, before me, the undersigned notary public, personally appeared , proved to me through satisfactory evidence of identifieation,which were ,to be the person whose name is signed on the preceding document, as for the Commonwealth of Massachusetts acting by and through the Department of Housing and Community Development, and acknowledged to me that helshe signed it voluntarily for its stated purpose. Notary Public Print Name: My Comrmission�xpires: COMMONW�.A�TH OF MASSACHUS�,TTS COLJNTY(JF ,,ss. 12Q22 On this day of , 2022, before me, the undersigned notary public, personaliy appeared , proved to me through satisfactory evidence af identification,which were ,ta be the person whase name is signed on the preceding document, as far the CitylTown af , and acknowledged to me that he/she signed it voluntarily for its stated purpose. Notary l�ublic Print Name: My�ammission Expires: NAI-1531373618v2 CQNSENT AND SUBORDINATION O�' MORTGAGE TO�tE�ULATI'�R.Y A�FtEEMENT Reference is hereby made ta a certain Mortgage dated April 7, 2020 given by Wells Fargo Ba:nk, Natiar�al Association to Lexington Senior Housing LLC, recorded with the Middlesex �outh Registry of Deeds at Baak 14437, Page 424 ("Martgage"). The LTndersigned, present holder of said Mortgage, hereby recognizes and consents to the execution and recording of this Agre�m�nt and agrees that the aforesaid Mortgage sha11 be subj ect a11C� SL1�0�'C�.11lat� t0 t�"1� �rOV1S10115 Of t�115 A��`��111e11t, to the sa.�ne extent as if said Martgage had been registered subsequent thereto. The Undersigned fia.rther agrees that in the event of any foreclosuxe or exercise of remedies under said Mortgage it shall comply with the terms and conditions hereof. V�JELLS FAR�-O BANK.,NATIQNAL A.��O�IATION By: .� Its. �1�r�G,��'.,. �TATE OF COLTNTY OF �` . 2022 _ �,,.___�_ .� _� . �.�� • On this day af , 2022, before me, the undersigned notary public,p�rsonally app�ared c�...G� �"��� , proved to me through S�.t15��.CtOI"� �V1C��11Ce O�1(�.�11t1�1C�.t10I1, which were , ta be the person whose na.ine is signed on the preceding document, as ���� of Wells Fargo Ba:n.k,National Association,and acknowledged to me that he/she sign�d it voluntarily f0�1t5 St�.t�t"��JJL1Y`p05�. � �`�ti��1!111I,��I ,��,�'� �,,`�{ G I��' �i� Notary Public �4, `��� � �.•*...±"�`,,I /� . '� �:•` iss' `•• ��' F'rint Name: r�. . �"��t.��. ,,��. `+C�a ,��tr 1 p�, .� �► � ��""" �• � �c�a �`f'«� ;. My Commission Expires: "w, . ��T/q/� "C.1.. �r ,� �..��.'�r�'�' ��•• �� + � : rn : y:�� �,C� : � :,"�,� �► �: �/BI.�C' .•' �,� %,tr'r '.�c�� ,���.• ,�� �.�'` '••a4-Z°••' ,�,•► ,,'� •...• .► s ,�" �' ♦ �'i '�Ifi�� C,C� �,� �����t��������� NAI-153137361$v2 EXHIBIT A Re: Waterstone at Lexin ton (Proj ect name) . Lexln t�on, Massachusetts (City/Town) Lexin�tan Senior�-Iausin�Owner LLC (Develaper) Propert,y Description That certain parcel of land situated in Lexington, Middlesex �ounty, Massachus�tts shawn as "Praposed Lot B-2" on a plan entitl�d "Approval Not R�quired P1an of Land, Belmont Cauntry C1ub, VVatertov��n �treet, Lots 2A Map 1 & Lot 2A, Map 3, Town af Lexington, Middlesex Country, Commanwealth of Massachusetts", dated April 25, 2Q 18, prepared by Control Point A.ssociates, Inc. and recorded with the Middles�x South I�.egistry of Deeds as Plan Na. 4d9 a�` 2018. NAI-1531373618v2 EXHIBIT B Waterstone at Lexington ��. _. (Proj ect name) Lexin�ton,Massachusetts __�_, .._ ,� (City/Town) Lexin�ton Seniar Housin�CJwner LLC (Developer) Initial Maximum Monthly Rents f�Af=;able Inde�,endent Livin Un% Unit T e Rents (Jne bedroom units $2,983.33* Two b�draam units $3,356.b7** * Based on 80%of 2022 Area Median Income for 2-person household(which 80%equals $$9,500.00), multiplied by 4� ** Based on 8_of 2022 Area Median Income for 3-person househald (which 80% equals $100,7U0.00), multiplied by 4� Initial Maximum Monthlv Rents for Affordable Assisted Livin�Units: Unit T e/Resident T e I�ents (�►ne bedroom units/ 1 persan Household $3,915.Q0*** One bedroom units/2+person Household $4,47S.QO**** *** Based on 8� of 2Q22 Area Median Income for 1-person household (which $0% equals $78,300.00), multiplied by 6_,0% **** Based on 8� of 2022 Area Median Income for 2-person household (which $0% equals $89,500.00), multiplied by 6% NAI-1531373618v2 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review V�ision Zero Traffic Safety Plan PRESENTER: ITEM Environmental P artners:Mar ot NUMB E R: g S choenfelder, Project Mgr. & James F itz erald D ir. o f Trans o rtatio n I.4 g � p S UMMARY: Attac hed fo r d is c us s io n is a memo rand a fro m the P lanning and Engineering s taff to the S elec t B o ard fo r the purp o s es o f reviewing the Vision Zero Traffic S afety P lan. S taff will b e pres ent to dis cus s with the Bo ard and review the p re s entatio n that is attac hed. SUGGESTED MOTION: No motion required, this is an update to the Board.Any Board input for staff would be appreciated. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 6:40pm ATTACHMENTS: Description Type � .����wm�����.�:��.:��:�� �:.;�������Ilc��l���:a� '� � � I� � � � � � � � � � � �� � � � � �� ��� � � � � �� � � �� � �� � U �� �� � Q ��� �� �� � O - �� � �. �� �� z � � m �,� � U '�`' w � � w � �..�..� � z. - �� - �,,,,� ,,, � %,� „ ,,,f '% '% �,;�% '�%i %��i%%i % � , � r ., � ��,,,,,;, , � ',�1�����N���Y��4i��fi, I �mm^� //,, / j I I�I IIiIIr��I�li�il���l��ll�i��,e,4 i i���11�d�i�lo I���V��,yill jII�I �� � ��� I , "� ��, l / /% �� III� ��� �� � ��.� II��� � �mm�lmmmm �� �� � �� �➢� II��� ��r� " II �� //�,,,�,. � �rrkt�i�l''�9/'/a,�� �;�%%%%///%/l//l/JJ/10//�a���'��.,i� III�� �„� ��� J ,��, fl%i �. 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' ���. %'�''i r�� � ��,,�, % �,; '' ''i '�',� �% ��/ � ��%/ ` %////,/���/ •� � � . � . . � . � � � . � . • � � � �r �11 � � i� �,� � � � % , ; / % io ,/; AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Bedford Street/Hartwell Avenue 25% Design PRESENTER: ITEM S heila P a e As s istant P lannin NUMB E R: g � g Director; Ross Morrow,Assistant Town En ineer I.5 g S UMMARY: Attac hed fo r d is c us s io n is a memo rand a fro m the P lanning, Engineering and E c o no mic D evelo p ment s taff to the Select Board updating the Board on the status of the 25% design plans for the Hartwell area. Staff will be pres ent to dis cus s with the Board and review both the memoranda and the presentation that is attached. SUGGESTED MOTION: No motion required, this is an update to the Board. Any Board input for staff would be appreciated. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 7:OOpm ATTACHMENTS: Description Type � IC.�����������c��°���������;.�������°�� �.����°�� II�,���.� � `�`��%.��������.�C������������-��.��:���� �M"������°1�IC������� w�- , ,���'� � "'° �� '' W T o w n o L exi n to n �� � � �'���� g ��� ���� � ������� ��`{'a,���'Y IMu'" "�''�.,��V�i*,���'„-."�. TO: Jim Malloy, Town Manager Select Board FR: Ross Morrow,Assistant Town Engineer John Livsey,Town Engineer Carol Kowalski,Assistant Town Manager for Development Sandhya Iyer,Economic Development Director Sheila Page,Assistant Planning Director DATE: July 14,2022 Re: Update Bedford Hartwell Corridor Complete Street 25%Design Project: Guidance Requested Purp�s� The traffic analysis based on a reasonable development build-out reveals traffic volumes beyond the capacity of proj ect scope. The following memo provides a clearer understanding of the potential impact and some solutions to consider. A combination of the proposed solutions Will be needed. We request that the Select Board provide guidance as to which solutions are preferred. Ir�t�°odu�ti�r� VHB, consultants for the Town,held the first of three public meetings on October 19, 2021. Ninety- seven interested parties attended. The feedback was robust and very helpful to the design team. A business stakeholders meeting was held on September 27, 2021,which was Well-attended. Using the existing zoning and expertise of the economic development and planning staff,VHB developed build-out scenarios to inform the designers as to the future needs of the transportation system. The VHB team met with the Town of Lexington staff on February l Oth to discuss the initial findings of the Hartwell Ave/Bedford Street land use scenarios,traffic analysis, and traffic impacts of the full build-out potential within the study area. This memorandum summarizes the items discussed and includes potential next steps for the Town. VHB developed two"buildout"scenarios for the Bedford/Hartwell corridor. Scenario A formulates a likely build out within the study area while adhering to the current zoning bylaws. Scenario B considers a potential zoning bylaw revision that allows for a small portion of multi-unit residential developmentl. For .� iY„�..w���...,.".., ..�",.,,..w i.. ��ir.�,.:,,,,,.,,.,..,o�o,, �:...... ,,ii i, :�'�i'�li„^;., ���,„" �„"°"n�..w ���������iii���iii iii����IIC.�iii iii i������III�..,u�����'��.���.,u Illw.�'114.�iii����.iii iii�r����..��.�III��� .� � ��..,�iir.�����:�iii��°��iir.���iii��III�..�.��������m both buildout scenarios, each parcel was assigned a probability of redevelopment as "likely", "possible" or"unlikely" and a resulting gross square foot area(GFA) of building; and then its associated impact on the transportation system was established. For the purposes of the traffic analysis,the build out scenarios included the full development buildout for all parcels identified as likely to redevelop and 50-percent of the development buildout for the parcels identified as possible to redevelop. In both A and B scenarios,the traffic analysis included more than 4,000,000 square feet(SF)of additional development to be constructed over a 20-year period. T��.ffic An�.lysis To quantify the traffic impacts of these potential buildout scenarios,preliminary trip estimates for the two scenarios were proj ected using trip generation rates published by the Institute of Transportation Engineers (ITE), l lth Edition2. For simplicity, it was assumed that all office/lab uses are comprised of a 50/50 split between office and lab space. The resulting number of trips expected to be generated by the buildout scenarios is in the magnitude of 3,000+trips during both the weekday morning and evening peak hours,when the study area corridors are already congested by traffic generated by commuters in the greater region. This potential future buildout comprises the highest impact. While it is difficult to predict the actual buildout of the corridor,full development of the potential buildout scenarios seems unlikely. ,�.��.������� ������:�������������� ������ �� �..� .�,�w i -�'m "9 � I� VHB conducted capacity analyses at the following study area intersections for a reduced buildout scenario,which included approximately 65-percent of the Scenario A buildout described above. > Hartwell Avenue at Maguire Road > Hartwell Avenue at Bedford Street > Bedford Street at I-95 SB Ramps At each of the study area intersections,potential improvement alternatives to accommodate the volume of traffic associated with the reduced buildout scenarios were assessed. At the intersections of Hartwell Avenue at Maguire Road and Hartwell Avenue at Bedford Street,the peak hours are projected to operate at poor levels of service. While the potential upgrades do improve pedestrian and bicycle mobility and increase vehicular capacity on most approaches,the upgrades are unable to improve vehicular operations while accounting for the increased volume anticipated by the buildout scenarios.Although not the ideal situation,recent experience on similar proj ects that seek MassDOT support for the use of federal funding for the construction of transportation improvements indicate that MassDOT will be receptive to the inclusion of multimodal designs over roadway capacity to create a better balance for all transportation modes (walking,biking,transit, and vehicle) on a corridor. While MassDOT may tolerate a decrease in vehicular operations,it is very likely that Federal Highway will not tolerate decrease operations that would impact the I-95 ramps and vehicles queuing onto the highway. The impact to the highway is the greatest during morning peak hours. As part of the traffic analysis at the southbound ramp system at the interchange,VHB evaluated the construction of a traffic signal and a roundabout at the ramp intersection tivith Bedford Street as traffic control at the ramps would alleviate difficulties at the Bedford/Hartwell intersection. The following table presents the findings using the following reduced buildout scenarios and associated traf�c volume ,� ...... m ,.,.w , . .... . . ....... . .... ,, . .. ..� ..,.�.� �.... . .., ..,.,.. .�...,,. .. .., .. .. .. ..w... ..... .... ,.,,.,.,.w,.,..,„�.... ... ., ,.. ..„..,.. .,.., � �,.., , ....... .. � �� , "9i�,..,i...�� ,�y,...I ,p,, ....,i'" �1i, ,�� ,i...��,i� ... �� ���' .. ,i,�_ ...._ �"�"°' iq��'�,... , �`w" �iii iii III� ���....W��iii iu���...iii���..�Il�.iii��iii��� � ��..III��III....���iii�iii���,iii���III iii��n���iii�w��.��.�� ������III �iii����iii iu�III��.�����iii��.��iiii�������iii��III....iii i������iii iii iu���...�������iii n��� ���w�����III��iii iii�������'���.������iii���III..���������������:�.����.�������������..�� impacts. Each of these improvement alternatives,the traffic signal and the roundabout,relocates the northern I-95 SB On-Ramp, eliminating the weave condition along I-95 SB. Eliminating the weave is usually viewed favorably by MassDOT and the Federal Highway Administration. Tabl� 1 �uildout S�enario.A.A.nal�z��d Condition-% of Total Weekday Morning Peak I-95 SB Off-Ramp Volume during Buildout Scenario A Hour Volume to Study Area Weekday Morning Peak Hour 65% of Buildout 2,150 1,605 40% of Buildout 1,215 1,290 30% of Buildout 925 1,190 The roundabout alternative would result in excessive queues on the I-95 SB off-ramp, resulting in significant queueing onto I-95.A signal at this location would also result in extensive queueing along the off-ramps. These queues appear to be contained within the ramp,without extending onto I-95 SB; however,FHWA will need to approve the design and analysis and may not look favorably on queues of this magnitude. �art �f th� Solutior� Extending the proj ect limits to include the entire interchange(I-95 NB and SB Ramps)into the study area would allow for additional interchange configuration alternatives to be incorporated into the traffic analysis for the buildout scenarios and may alleviate some of the associated congestion. We have asked MassDOT to approve and fund the study limit revision to include both I-95 NB and SB ramps as the initial approval from MassDOT included only the I-95 SB ramps. This additional study area is crucial to the success of the proj ect.VHB is prepared to include the entire interchange into the design, once MassDOT approves the additional scope of work and the funding. Once design alternatives and the traffic analyses are conducted we will have better idea as to how much capacity can be added under different design alternatives. While an interchange redesign will add capacity to the Bedford/Hartwell intersection, it also adds complexity and cost of construction which is not currently in the MPO's long range plan. On the plus side, design alternatives would likely eliminate the vehicular weave where vehicles exiting must cross vehicles entering the highway. Increased highway safety is an important criterion in funding. We do expect the interchange design to fit within the right of way. Redesign of the full I-95 interchange is part of the solution. We must consider other initiatives to relieve the expected congestion. Such efforts may include enacting strict transportation demand management requirements, adding complimentary uses such as residential multi-family, and designing creative alternatives such as a new access route to Hartwell Avenue. > A more balanced mix of land uses(e.g.,mixing residential and commercial)within the project area may alleviate the intense directional vehicular volumes experienced with the current build out scenarios analyzed. The Town could revise the zoning bylaws for the Hartwell Avenue area to allow multi-family residential/commercial mixed-use development; however, a split of at least 40-percent residential is recommended to significantly reduce the trip generation from the proj ect area. > The Town could revise their transportation demand management policies for all redevelopments within the study area to require aggressive measures to influence the vehicular congestion along the corridors. Below are some examples of commitments within the City of Somerville for recently approved commercial properties. • Un-bundle the rental or lease of parking spaces from the rental or lease of floor space and charge market rate for on-site parking spaces. This is required of both the property owner and of each tenant, so tenants are required to pass on to their employees the full market rate cost. • A commitment to achieving a set automobile mode share commitment(Somerville requires 50- percent),to be enforced with annual monitoring.Aggressive transportation demand management requires robust alternative transportation options. In order to achieve a mode share commitment of 50%public transit is imperative. • All tenants are required to subsidize MBTA transit passes(or other public transit service)by 90- percent of the pass cost. It should be noted that a robust transportation demand management relies on safe,reliable and convenient transportation options throughout town. Strict management requirements could have an impact on our economic development initiatives as part of the appeal of many suburban locations is free and ample parking. > A more direct connection between I-95 southbound and Hartwell Avenue such as a collector- distributor road from the Bedford Street interchange with direct access to Hartwell Avenue would alleviate the congestion along Bedford Street. This road would likely go through town property and resource areas. Significant environmental constraints as well as the impact on Town operations will be difficult to overcome and limit the feasibility of this condition. Additional funding would be needed to fully explore this option as it is not included in the consultant's current scope. As the Select Board knows,the expectations of a vibrant commercial district are great. In order to create a vibrant district, successful businesses, safe multimodal transportation options and people are needed. Because the predicted impact of the potential development is great, efforts beyond the 25% Design proj ect are needed. L � O N � � � � cti• � L U � � s o � � � `~ � z � z � z � °' c� � a� L +� � � a � � � � � � � •N � � � °� � � � � � � � °� o 0 0 � � U U U � � � i +-� C�,p � � � � � U � � � � O v � O � � � � '� � N � � N (�j r—I � � � S ~� .N � � N � � 0 � � �� � +� O o °' � o °' � � ° � � � � ._ � � � � � � � � N ._ � a, � a, � � � L � ,C V N C6 � Ca N — Q O � � � O m � O m � � c� � � � f6 � � � CLp � � C�p f� O p N � `� � � � � � � � � � +_+ m � � � � t � •— � •— V U � � � � � � � � � � � � V � � � a--+ f6 � a--� (6 Q cn � � C�0 fa � O � � � m H � � m � i� cai H � � O }' � U .. .. � a..+ a.., .. 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I� l% i � ,;1//'�� % //�/ //.'. /<��f� r"; J 1 i}I�1 i�� �� ✓J 1 J,� �� �/%' � 1�1 i�� i �' f � f � ���/ ���/i f�'a � / VIpf10 � �i � i/������, f�// "� / � I 1 ( / 1'' � /��+�/ 7 /��%�/f��/ � / � �,, /� ��'y��� ��ji,, � �1�°I� % l � �II'�ill�4i� � N �i� � r �� � � �VtlIIIIIIIIIIII li ii I ��/���/ 1(���/ f�' ° ° / / �il�i�tt������uf I'ii Y � a�j�f��i;�'r -�� ` i��/� l�,, II i f i %�/l%/%%��` „, f �`, � �' � � � �� / �J� f i �i� f �, � ��, , F,� �I�rrl"�j��l�u ��� � ��� �J J, aj� � �%�I �,�� r//�%i / � u wi!�fi, �Jn�l� �; � � I l�' � ��(� y i,� 1 I(I j� / 1�%% d �1:; f�iY f �' il' �`' �� �I l` i� � � ��J') �j"��/ J i!,j `'r����%%' )%r� ' � �,. � i,.% /i ,i: ��w't�:: ,:- l Y � � % i/ �' iiii.i r 1 r1�,; � �� / � �F i..�� ,/ n". ��'�i�;"�reu��f,.: J�, ;,� i/� ���j���� % ��� � y:�'��� „ I� ..y �r .,.�� , � ,:��/ ....... ,i,/ � i ,,. �,.. ;.�. '��N1T,��JI,;; I � � ; I ,��, ���� ;..,.,:% i/ ii i�� I I.� .,.. T�,.,.. l) .<... ,:, ,/ ,,„,�� ,........� / ! , � .. .., ,. ..a4i i.., i ,, „:���i�,...:..i.. f,.,�,/.�i/ / i :..f :.,. I��/%i�y�J,�. �/. � � fr ,///��// ���! �/i ,i/�/ f i ,I i�����y f� � � %�%�/��// �, ,I„iriea���/ �i�l�j��j �.. '�/ , ��U�.� � f //// %// ��/ � �� � � � � �� i / %��/��� r � � �/ 1���, r , � ��// / ��i // � �� � "(i��i li I( I r .ra % �,,,,;„���/� �, „J aarrrrmi I�� i��((!i(�� r�iri�rtnve��i���Girrltr'„� �� �i AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discuss Updates to Town of Le�ngton Application for Board or Committee Membership PRESENTER: ITEM NUMBER: Board Discussion; Jim Malloy, Town Manager I.6 S UMMARY: T he S elec t B o ard is b eing as ked to review the attac hed equal opp o rtunity and d ivers if'ic atio n ques tio ns fo r the potential addition to the board/committee membership application. The questions would be added to the end of the application when candidates are applying for or reapplying for membership and would be considered optional. The questions were provided for consideration by the Chief Equity Officer and has been reviewed by Town C ouns el. Mr. Malloy will provide a brief update on the Granicus software presented at a S elect Board meeting in May that would s treamline the app lic atio n and reapp o intment p ro c es s. T he p o tential ques tio ns in the attac hment could be considered for inclusion in the new software. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 7:3 Op m ATTACHMENTS: Description Type � 1���:���������:�I^�:����,��:�:��������u:���tl�y��:�����:�����m����ll:�����;��.���C����������������,° �������:�:� 11���:��6���. �1-:�����r:°�,�,��_,���r�r������:�;�,��,��,:����������:����1� "To assist the Town of Lexington in its commitment to Equal Opportunity and diversification of our boards and committees, we invite you to self-identify your race, ethnicity, age, gender, ability, religion and veteran status. Please complete the information below. Your response is strictly voluntary. The information provided will be kept completely confidential to the extent provided by law and will not be used to make appointee decisions." Please list the Board/ Committee Race. How do you describe yourself? Check all that apply. If you are multiracial, you may select two or more races. • Prefer not to answer • White/ European-American -A person having origins in any of the original peoples of Europe • Black or African American -A person having origins in any of the black racial groups of Africa • Hispanic/Latino -A person having origins in Central America, South America, Cuba, Mexico, Puerto Rico, or from any other culture or place that was colonized by the Spanish • Asian or Asian-American -A person having origins in any of the original peoples of East Asia, for example, China, Korea, Japan, Taiwan or Mongolia. • Southeast Asian or Southeast Asian-American -A person having origins in any of the original peoples of South, Southeast Asia, or the Indian subcontinent, including, for example, Afghanistan, Pakistan, India, Bangladesh, Nepal, Bhutan, Sri Lanka, Maldives, Thailand, Vietnam, Malaysia, Singapore, the Philippines, Laos, Indonesia, Brunei, Burma (Myanmar), Cambodia or Timor-Leste. • Native American or Alaska Native - A person having origins in any of the original indigenous people of North, Central or South America • Middle Eastern, Northern African, or Arab American -A person having origins in any of the original peoples of Middle East or North Africa • Native Hawaiian or other Pacific Islander- A person having origins in any of the peoples of Hawaii, Guam, Samoa, or other Pacific Islands. Ethnicity. While race is more about shared physical characteristics, ethnicity is more about shared cultural characteristics. Here is a list of some major ethnic groups. Check as many as apply to you/your family background. If you read carefully through the list and do not see your ethnicity listed, you can type it in by selecting "other not listed here". . r • Other not listed here What language(s) da you and your family speak at home? Here is a list of languages common in Lexingtan. Check as many as apply to you/yaur family. If you do nat see your language listed, you can type it in under "Other Nat Listed". • Prefer nat to answer • English • Rrabic . . . . . . . . . • • Select your age category. • Prefer not to answer • 15-34 • 35-44 • 45-69 • 70-85+ Gender ldentity: What sex were you assigned at birth (what the doctor put on our birth certificate)? • Prefer not to answer • Male • Female • I ntersex Gender ldentity: Below is a list of terms that people often use to describe their gender. Please check all those terms that apply to you. • Prefer not to answer • Male (Cisgender) • Female (Cisgender) • Transgender • Non-binary • Gender non-conforming • Another term not listed. Please specify. Sexual Identity: Do you identify as LGBTQ (lesbian, gay, bisexual, trans, queer, pansexual, asexual, etc.)? • Prefer not to answer • Yes • No • I'm n ot s u re • I don't know what this means How do you describe your ability status?We are interested in this identification regardless of whether you typically request accommodations. (Select all that apply.) • Prefer not to answer • I do not identify with a disability or impairment • A disability or impairment What is your religious identity? Check as many as apply to you/your family. If you do not see your religion listed, you can type it in under"Other not listed". • Prefer not to answer • Atheist • Ag nostic • Buddhist • Christian • Hindu • Jewish • Muslim • Mormon • Sikh • Not religious • I don't know • Other not listed. Please specify. What is your veteran status? • I am not a veteran (I did not serve in the military.) • I belong to the following classifications of protected veterans (choose all that apply): o Disabled veteran o Recently separated veteran o Active wartime or campaign badge veteran o Armed forces service medal veteran • I am NOT a protected veteran. (I served in the military but do not fall into any veteran categories listed above) • I choose not to identify my veteran status AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Review and Approve Participatory Budgeting PRESENTER: ITEM NUMBER: S ean Dugan, P ub lic Info rmatio n Of�cer& Jim Malloy, Town Manager I.7 S UMMARY: Attached p leas e find the pres entation on the P artic ip atory Budgeting pro c es s and timeline. S ean Dugan will b e p re s enting and s taff will b e p rep ared to ans wer any que s tio ns the B o ard may have o n the p ro c e s s. SUGGESTED MOTION: No motion required, this is a final pres entation to c onfirm the pro c es s that is b eing pres ented is ac c eptab le to the S elect B o ard b efore we go live with the pub lic. 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C� � � � � �" �', 4�� � ���`� � �i� ` \ % �� , ,, _._...---..... �`�;��;�. �Stn[���C;�JQl�f�IW�J /"`� z b�c�G , ``•,. �,,,,,,, AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Update on Stone Building Re-Use Recommendations PRESENTER: ITEM NUMBER: Jim Malloy, Totivn Manager I.8 S UMMARY: Attached please find a memo from the Town Manager to the Select Board outlining the issues and timeline for moving the S tone Building P roject and Re-Use forward. F or referenc e, the S tone Building C ommittee F inal Report is also attached. SUGGESTED MOTION: No motion is required, but the S elect Board's input on the direction and a consensus of the Board would be appreciated. FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 7:SSpm ATTACHMENTS: Description Type � IC.���r�a��(����m����.���a 1�:�a����.�A���� �:�:���,°�° II���� � ����:���cf]II��.����������I�.�������� ��.:�.�����1��������� V ���� "����� �� z�,,,r � • � �' .' ��:''�. �� ���- � Town o Lexin ton � � �����A g �� � n �; �' ` r � � �r � � �°° ��� ��� � ,q� Town Manager's Office � � ���� �� ���4���� ��� �'�������",�"����`''"�� �«.�s���. � James J. Malloy, Town Manager Tel: (781) 698-4540 Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921 MEMORANDUM TO: Select Board FROM: Jim Malloy, Town Manager DATE: July 15, 2022 RE: Stone Building Re-Use At this point, I believe all of the Select Board members have had the opportunity to review the Stone Building Feasibility&Re-Use Committee Report dated May 19, 2022. While there are a number of different recommendations contained in the report, the following is my interpretation of those recommendations: 1. That the building be renovated to provide space for one or more of the following: • Intercultural Center • Racial/Social/Environmental Justice Center • History Museum • 21 St C entury Lyc eum • Branch Library According to the Stone Building deed restrictions, the Cary Library Trustees still retain an oversight role in determining how the building is used. The Trustees are currently working with Town Counsel to determine if this restriction can be changed, removing the Library Trustees from this role moving forward. This will be discussed by the Full Library Board of Trustees at their meeting on October 19, 2022. ToWn Counsel has indicated that the process of modifying the deed restriction to remove the Library Trustees may take up to a year. The Cary Library Board of Trustees determined that they would not reopen the Stone Building shortly after the 2007 flood that caused its closure. This decision was reiterated again on October 20, 2021 with the following vote: "After careful consideration, the Cary Memorial Library Board has decided not to proceed with the re-establishment of a municipally-funded library branch in the Stone Building and encourages the Ad-hoc Stone Building Feasibility Reuse committee to pursue other options put forth in the Stone Building deed." 2. That a determination needs to be made as to whether the building will be managed as a Town function or would be leased to a non-profit or other entity that would manage the building. 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 3. That a determination needs to be made as to who Would oversee the renovation,preservation and management of the building and/or coordinate the Request for Proposals process. 4. There is a recommendation that a coordinator be hired to move this project forward and lead the efforts described above. 5. That a funding source, whether CPA or other grant funds are to be used for the renovation of the building. Any renovation would need to bring the building into compliance with all accessibility and life safety requirements of the current building codes. 6. That a timetable be developed to move this proj ect forward. My understanding is the Stone Building has been vacant since the flood in 2007 and has been maintained by the Department of Public Facilities to ensure the building is preserved until such time that a re-use has been determined. Any work the Town would do on the building would be required to follow public procurement and bidding requirements. Any partnerships with a non-profit or other entity would also need to follow public procurement and bidding requirements. On July 26, 2022 Mike Cronin, Director of Public Facilities and I are meeting with Marilyn Fenollosa from the Community Preservation Committee to discuss the potential of funding a renovation through the use of CPA funds and the timing for Town Meeting appropriation. Lexington has generally gone through capital proj ect funding in multiple steps. The most likely scenario would be that we seek funding for the initial design at the 2023 Annual Town Meeting for design work that would be undertaken throughout 2023 with construction funding to be sought at the 2024 Annual Town Meeting (assuming the renovation is funded with CPA funds). Assuming that the Community Preservation Committee supports both the design and construction funding on the timetable identified above, renovation and expansion (for accessibility) of the structure would likely be during 2024/2025 with an opening in late 2025, which is consistent with the timetable recommended in the report. As there has not been a determination of the exact usage of the building in the future other than the recommended potential uses, the future use would need to be determined during the design phase of the building renovation. The question then is whether the future use would be an internal Town- managed function or a contracted/leased function to another entity. The report includes other successful examples of contracted/leased uses of public buildings for similar functions and the Town has its own successful example in the Munroe Center for the Arts in which a historic Town-owned building has been leased to a non-profit entity(this was not one of the examples included in the report). I am recommending that a similar route be utilized for this building within the framework of the recommended uses for the building. The RFP for an external entity to operate the facility will require proponents to identify the exact proposed use(s). Once a proponent is selected, final design work can be completed and estimated costs developed so that the construction costs can go before the Town Meeting in the Spring of 2024 and as stated above, construction n 2024/25. With the example of the Munroe Center cited above, the Town did not require a coordinator for that process and I don't believe a coordinator is needed for the Stone Building. For the actual construction and renovation work, that can be accomplished through the Town's Department of Public Facilities and the RFP for the future use can be accomplished through the Town Manager's office, which has been charged with overseeing this building. The most recent RFP for the Munroe Center was issued through the Town Manager's Office and the RFP and lease documents are current and can be modified for use for the Stone Building with a rating criteria based on recommendations from the report. The recommendations above would be the most expedient method to move this proj ect forward, address the goals of the Committee's report and by leasing to another entity would have the least impact on other town operations by not increasing staffing or oversight of the building other than for maintenance issues the Town would otherwise be responsible for completing. I look forward to discussing this project with the Select Board further. Should you have any questions please let me know. Thanks. STONE BUILDING FEASIBILITY RE-USE COMMITTEE / REPORT FI NAL REPORT Ma 19, 2022 y ; � ��y, � f.% „. . ,� ,,,.� �rr�.>>�. �.0 , ,�� , � .� �', rrll ; , ° ,. ,, „,.; ,„...„ , .,, , .,;... % �i.. ....>, ,yi:, ��i�lfi, ,-�.ii���;'r,/„�;�.i i i,;. /� �� �� , Y il��i ;.� ,/.. - ..�// �/-,,,,„ ...../// //,.,,ri,r :.,,,, , ..i i,�,a. �l!,,..�. �,' ,, �;,, � /i✓� / � /%�n��„i � i// „, � �i/� , ..N, r< , , ,��: /. 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A Brief History of the Stone Building (Infographic) 24 2. Ad Hoc Stone Building Feasibility& Re-use Committee Charge 25 3. Historic Property Leases & Management-Six Case Studies 27 4. Lexington Historic Building Ownership Models 30 5. Community Feedback-forums, emails, etc. 31 6. East Village Fair (October 2021) 34 7. Concept Rankings 36 ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 1 8. Community Conversations 40 9. Community Reports 43 10. Received Proposals 46 11. Case Studies 57 12. 2020 Community Needs Assessment (Summary) 63 13. Review of Financial Models 73 14. Updating Bid Documents 74 15. Floor Area Breakdown 76 16. Letters of Support 77 17. Cary Library Board of Trustees- Memo 5/18 90 Bibliography 92 Proposed Restoration Plan, Historic Structures Report (Floor Area Breakdown in i ) ��� ? u�..�wew ��w� �� „�^^^^^!�uV+t✓u��!r�u i;diN�d�a"a iC� ,xi1v� . w,,",, �� � ��I"�ul�� I� '� JH�w�im��u��ium nr a,,���Q,,�.�s�,��� `" �w�;u mwr r�r„„�a ��'�,"11"i'� o- t.,.,.... �T�r��� P�i f�,.YR 4+l r�w�+�r rw�a�,��"�¢t���' � � �,�o��t h�,��,w�,��s. Flr oa'.w�w ' �..... � 000� �1�k��»�'� '�V'�� Y i�.9�'�r��-Vl.,�k n�f Ir fl�r'�G'.�m,�r ',�.I,�t.�f��� � � ,,,,�,,,,,. ?^. � Il�,�i �.�,�,�,�,�,�����",�,��,�,�,���, �,� ,�,�.�,�. Ir�!��J�I� ��. ......r��[��Y d if�%�u� ����) s��� �����, �u��r�t r,�� �m ����r����.�a 0 o�oMo.o o�� �"o ��u���� �� � � ��b���w�w; " j �o�r,.��� �,, „ . ��R��.�r�r�,.� � ������u�u.����������N�s���. �'"�.�"a��..... 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I�7777771������ � ������ 1 ��„ �� �� �m� �� i ����el�� .W; �� � �„„ ����J �;��� ��� ��� °� %��yr ��� ,��; � °� �'h�I� �.��,,^ ��JG� ����`: , ' �i�'�.�. � . �"��I�, d��' ar��ifr.�. °"^ �'i,r,�b�ud � ••,•4�2I��ti P +KM�f llMY�a"''d�nrv�,O.IIX,�WMlhe`2�'I f„�:.'���f ';,�1%�l�i,;p,6afi^�nW;1 n nl�; „rlro'�'�h�,6M��. „ ..�✓"�� wti�;,,��� �i��;,�f�a,!�Wk.l�;��. ��1 s�7h�^w�rM�U,�'�v��'a,. �.ud,li�riW �'nli�� ��^�'�� Ir"��'w n[�t,�2"v 1,i��,iBNJ��d�„�r"..... u�uMr'�I "wm � ,�.�. �.kua�b'�'I I��wyh� i�. „��d��d �dwd,�`��.�.1 ,,.M"""'„,:�m'�,f fC d�,�rt'V'Mii,1�'k��,.,I:'AG'�Y:.'o. �v'"d ���W�6N�'� �;.Y�� �� �"k:1MiI�;..�J.,,V.l.,;��'k I` �" a"�wf�+ r'�@wpU^"&'J G � � � �,�✓ '��' ,� ���a�9wU��au�w.iF���+�����7��,�a, � „� �� u � � 2�i�i!u���u�ui!u��/�i!u����i�i ����,�� ,��r���i„u '""�<< uG���V,P,,,�ti���,�ib�, � �„�, ..............� �� � d�d�d�� � q,w,'— ��� i�N iulfllflh.�.�IV.,i�+4�W"� 'n���.. �ro���� ��-�,, u„ra.�rC '��,��, �m:u����rr"u;Uli�NW4fl"�w'!M1�i'mW 7�J�+x"„� �krii i s�;;;;��v��x����s� ,,'aau����m^w�r;�4,�N�X�a!�,; ................................. �. mrc,�a��h�=r1 �'/N�,=O�v, �M;� i�n'J'EI`��lrn�UWm�Ott� m:' �i,r�r�mMu�f���Y�,p iunwrawrr�9=u�t �try'�un;�f�%¢`�a�^WI��N'�isa4.i '':���������'±��;��,.� ��I ���'�� I�� ��i�k �� �� ������ ���"ti ��� tii�� �''�.��� �.�. �������.�,. �I ���� ��,an� �,� n�.� �,� ��n��"�i"�i77��"�� ..a 6r��������r����� � UUUUUUUUUUU UUUUUUUUUUUU . �F µ .�.� ... .. .... . .................. ..... .... ........ W �'�� N M� "��� ��uw ��ddf,�;C'�('"�0 �. 1 !�rP�G�II"�i�"' U�:o�3,1%!'�IT'�9V°'"7`'r%J I��'h'� � ......C;f��4'��.7'�'"u��.�.���,9a,,:�..�. � , � i' ;,��'.'��ulr I��'„k% ur�°� ' �:��� �, i �1"'���I� ����I� ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 2 uuuuuuuuuuu. IIIVo, uuuuuuuuum I����uuuuuuu uuuuuuuuum I I I I uum�IIIIIII II • I I 1 • . I / 1 1 1 / coordinator , , , ' ' . . I . / o i • � , � , . / ° , - using m�d�ls in this rep�rt as guid�s. It is belie�oed that the T��nrn/Library Trustees will r��ed to incubat�the building'� r�habilitati�n �nd r�vit�lization. Suc��ssful building r�vitaliz�tion will r�quire �ommitm�nt to this wark by th�T�wn ar�d th� Libr�ry Truste�s. Our c�mmitt�� urges th�se groups t�clearly�utlir�� �nd comrr�unic�t� their individual r�spon�ible avvn�rship and manag�ment rol�s s�that decisions �nd progre�s ��n be made whi�h �lign�vvith the r�c�mrr��ndati�r�s in tl�is r�p�rt. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 3 �IIIIIII��������������� ���������i�lllllll�. ����������m � u������������������������������������ u�����i �plllll� � � � ������� ������������ ���� ���� ���������Im�� �muu �hlluuum���� �ioum � ��������� ��i���wu���i�lii�� ����� ������������� ��i�u��I Ili�� ���������mul�"�� �� ��Im���� uu opIIW ����� m���i �i The Stone Building is of national significance because of it origins as a Lyceum, its architectural significance, and its place in the history of East Lexington, including anti-slavery and efforts. A visual timeline overviewing the period from 1833 to the present is presented in i -A Brief History of the Stone Building • Commissioned in 1833 by Eli Robbins, a prominent businessman,the Stone Building provided a place in Lexington where Lyceum lectures, preaching, and other meetings could be held, and where freedom of speech could be allowed. Example of Greek Revival architecture that drew inspiration from classical antiquity. Constructed by architect-builder Isaac Melvin with details from Asher Benjamin's pattern books,which were brand new at the time.The building's design at the time was also consistent with Eli Robbins's forward-looking vision for East Lexington, embodied in the building's function as a Lyceum venue. • One of the few surviving Lyceum lecture halls in the United States. Lyceums (inspired by Aristotle's ancient Lyceum in Athens) were an early form of adult education with the idea that personal growth through education and intellectual exploration should be made available to all, regardless of background or station in life. • Notable speakers lectured in the Stone Building. In addition to Lyceum lecturers who spoke on wide-ranging topics,the building was the first home to the congregation that would later move to the neighboring Follen Church. Speakers included Ralph Waldo Emerson, John Dwight,John Pierpoint,Theodore Parker, and possibly Henry David Thoreau • The Stone Building hosted abolitionists.The Stone building came to offer a place for abolitionist speakers a place to speak freely when they were excluded elsewhere. Anti-slavery speakers included Samuel May, Parker Pillsbury, Lucy Stone, and others.The Middlesex Anti-Slavery Society, - , met here. • The granddaughter of Eli Robbins, Ellen Stone,was a prominent woman in her own right. She had a law degree and was the first female Lexington School Committee member. Stone deeded the building to the Town of Lexington in 1892,to be overseen by the Library Board of Trustees. • Through much of the 19t"century, including after the Civil War, portions of the Stone Building were occupied by Robbins and Stone family members among others. • Listed in 1976 on the National Register of Historic Places (Department of the Interior) for its historical significance and architectural merit. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 4 uuumplllill�'"� im���IIIII�I iiiii� ��m�IIIII�iiiii�um IIIII� uumm � Following the gift to the Town,the Stone Building served as a branch library until it was shut in 2007. • The building was used as the East Lexington Branch Library through the 20t" century with various repairs and renovations.The most notable was in 1946 when walls of the first and second floor rooms were removed to create an open plan for the library's interior. At that time the ell,which was part of the original construction,was removed. • Beyond serving as the East Lexington Branch Library for more than one hundred years,the Stone Building (together with Cary Hall) allowed for continued access to library services during the renovation of Cary Memorial Library from 2001-2004. A pipe leak caused a flood in August 2007 and the East Lexington Branch Library was closed indefinitely. • In 2008,the Town commissioned HKT Architects to evaluate the building. Subsequently, in 2009,the Town hired Menders,Torry and Spencer to prepare a detailed historic structure report. The trustees of Cary Memorial Library held a series of public forums and issued a call for proposals for new uses of the building. Six proposals were submitted from the Investigators' Club,Waldorf School, Friends of Arlington Great Meadows, Lexington4Libraries, Cary Memorial Library, and the Lexington Heritage Center. In February 2009,the proposal for a Lexington Heritage Center was selected. Participants in this proposal, including the Lexington Historical Society, did not get a response and it has not been documented why this proposal was not pursued. • In 2009, Menders,Torry and Spencer provided a thorough analysis of the building and its history including a structural analysis and cost estimates, as well as providing detailed plans for rehabilitation of the Lyceum building. (refer to the Bibliography for a I i n k to the Historic Structures Report and Recommendations for Rehabilitation and Reuse). Although the SBFRC has been unable to locate any records of the Cary Trustees meetings mentioning the Stone Building between February 2009 and 2020, it appears as if a lack of defined commitment and plan by both Cary Library and the Town to fund the Stone Building's restoration resulted in this proposal not being realized. • A winterization project and an exterior stabilization project were completed in 2010 and 2011, respectively. A proposal for continued work on the building was "indefinitely postponed" by a Town Meeting vote in 2017. • In 2020,the Select Board made the Stone Building a priority by forming the Stone Building Feasibility/Re-use Committee (SBFRC). ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 5 uuuuu uuuou � � u ,mVu������i � � ������ u�����oi m��� m���o uuuumw�um��� ym����i������il �����i ��������������������� uuuuuuuuuu um�� ������ m�� �i������������mii umii�i ���� uuuuum�i uuuuuuu IIIII'� I miiioi iiiiiip ����� � � �uuuuuu uuuuumu�'"� �I ����o�� uuuuuuuu��'u�����i����umi�� uuumilll�.�' �umuuwq���uuuuuu� I�IIIIII��� ��m �u.uuuuum� uuuuuuuu � „�u������ "� �� � � �������������� ' �IIIII����� � �� � In 2020,the Select Board formed the Stone Building Feasibility/Re-use Committee to help envision a suitable use of the Stone Building. The Committee Charge was created to "Explore constructive reuse options for the Stone Building, thereby informing future Town investment to implement the preservation recommendations of the 2009 Historic Structure Report or such recommendations as may subsequentlybe made." The full SBFRC charge can be found in i . The Committee began meeting semi-monthly beginning in November 2020. The SBFRC consists of 9 voting members, and 3 liaisons, one each from the Appropriations Committee, Library Trustees, and Select Board. Membershiq: Jaclyn Anderson Jeff Howry, Chair Cristina Burwell, Clerk Mark Manasas Carolyn Goldstein Melinda Nasardinov Anne Grady Paul Smyke Lester Savage Appropriations Committee Liaison- Meg Muckenhoupt Select Board Liaison(s)-Jill Hai/Doug Lucente Cary Library Trustees Liaison(s)- Rev. Claire Feingold Thoryn/Suzie Barrie/Koren Stembridge ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 6 m uu uuu uuuu uu�uuu� um uu Iluu uuuum uuuuuuuuum uuuuum uuuuum uuuuuuuuum i I� I I I I � uuuuuuuuum uuuuuuuuuuu II� uuuuuuuuuu m, uuuuuuu uuuuuuuuum I� � uuuuuuuuum The Committee goal, as outlined in its Charge, is to preserve the Stone Building and explore constructive reuse by researching feasibility of alternative uses for the building,thereby supporting future Town investment to implement the preservation recommendations of the 2009 Historic Structures Report or such recommendations as may subsequently be made. More specifically,the SBFRC has been asked to: 1. Investigate potential uses for the Stone Building 2. Determine feasibility and market demand for these uses (including gauging whether a portion of the operating costs could be covered by lease revenue) The objective of this work is to provide a report to the Select Board that leads to implementation of improvements listed in the aforesaid Historic Structures Report by putting forward a feasible building use that is consistent with the original deed restrictions. This deed by Ellen Stone sets forth: To Have and To Hold, the aforegranted premises with all the privileges and appurtenances thereto belonging unto the said Inhabitants of the Town of Lexington to their own use and behoof forever, but to be forever held and maintained under the direction and management of the Trustees of the Cary Library, for the time being for the following purposes, viz: 1. A branch depository for the circulation and exchange of books of the Cary Library 2. A public reading room 3. A public art museum 4. A meeting place for classes (not schools) in special departments of literature, art, and science 5. Public lectures authorized by the Trustees of Cary Library 6. A meeting place for the youth and children of East Lexington, for games and social diversions under the supervision of the Trustees 7. Any other purposes that the Trustees find consistent with the Library's mission NOTE: Cary Library's mission is "to ignite curiosity, engage minds, and connect our community" (2022) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 7 I ������������������������������������������������ ������������������ ����� ������� ��������������°"'°��IIIII II II�I uuuuuull uuuuuuuuuu IVu The SBFRC investigated potential uses for the Stone Building and explored market demand feasibility and market demand for these uses, including gauging whether a portion of the operating costs could be covered by lease revenue. The committee used the following methods: �,,II � � uui� °� °� �°��������� I��������� �iii�im� � �����������'� ���°���'�� ��������� The SBFRC set out to look at potential users for the building and their interest in how the building might be used. Local media (fliers, sandwich boards, social media,Town email blasts, newspapers, etc.) were used to reach residents and organizations and advertise SBFRC's interest in gathering community information through: • Three open public listening forums:April 29, 2021,August 19, 2021 and April 27, 2022 • Two forums devoted to exploring potential concepts: intercultural center (September 28, 2021) and history museum (October 20, 2021) • Emails and online submissions (via SBFRC webpage) • An outreach booth at the East Village Fair: October 2, 2021 • Conversations with community stakeholders and key players such as Cary Memorial Library and the Lexington Historical Society regarding their interest in the building. • Proposals from users who created detailed documents on how the building might be used for specific purposes • Review of existing town reports, studies, and planning documents (links provided in the Bibliography). After identifying eleven core concepts based on information collected through the first public forum and online submissions, in Summer 2021,the SBFRC used a Benefit vs. Fit/Vision matrix to assess those concepts. This matrix was NOT used to provide a definitive assessment of the "best"concept. Instead, it provided structure for organizing discussions about the merits of each concept. Benefits: Benefit to residents regardless of concept Fit to the building or Town Cultural Values, e.g. low cost to maintain (self-sufFicient) Fit/Vision: How well does the concept fit the Town Cultural Values and/or Visions for the Stone Building? e.g.,Vibrant and active, incorporates historical uses of building. The committee conducted several sessions to develop Benefit and Fit/Vision Criteria. After developing these criteria,the committee voted on the relative weight (fraction of 100°�0) which was assigned to each criterion. See i for more detail on the concept rating process. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 8 uuuuuuum��� IIIII IIIIII �Im� �°����������� ��� � �� ��� To understand how the building might operate in the future,the SBFRC reviewed several models for adaptive use of historic buildings within Lexington and the New England area. This review included: • A list of more than 40 similar institutions in Massachusetts and New England. The budgets, ownership, and funding models were reviewed to help identify possible operating structures for the Stone Building. • A detailed review of 6 local historic buildings'operating models (detailed in i ) • A review of Lexington buildings'operating models (detailed in i ) The SBFRC surveyed historic properties located in the greater Boston area and eastern Massachusetts. Specific properties were selected for further investigation based on their similarity to the Stone Building. For the selected properties, information on the occupancy arrangements were obtained,typically by interviewing the executive director or manager of the property. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 9 uuu I�IIIIIII� uuuuuu �IIIIIII� uuum� � The findings from the research described above include information from the community about market demand, and from similar historic buildings to identify possible models that might guide feasibility for the Stone Building reuse ideas. ����� ������������������������� ����������� �������������������������������� ���������������������������������������!���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� The public forums, community conversations, submitted proposals, gave the SBFRC the opportunity to hear from the public what they would like to see the building used for as well as how they saw themselves as users in this space. � ��������������� ���������������� ������� ����������������������������������� To invite perspectives and ideas from the larger community,the SBFRC publicized and held three public forums. Based on community input and suggestions, in June 2021 the committee created a list of eleven major concepts for reuse. These were the concepts that the committee then rated based on "fit" and "benefit" and that were posted on the committee web page for several months. They are, in no particular order: 1. History museum 2. Branch library 3. Multicultural/intercultural center 4. Center for racial, social, and environmental justice 5. 21 st century Lyceum 6. Performing and visual arts space 7. Office space for community groups 8. Youth programming and hang-out zone 9. Center for sustainability, agriculture, and food 10. Local business incubator. 11. Coffee shop/outdoor cafe Specific feedback for each of these concepts appear in i , Community Feedback and i ,East Village Fair. Some of these uses may require permission of the Town to change the building's zoning,which is government-civic zoning (e.g. a coffee shop). See the Bibliography for a link to the current zoning regulations. ������������ ��������� ������ ���� � � ��� r������������� � �������� ���������������;�����:���������������� ������ ��� The 11 reuse concepts identified by the SBFRC in Summer of 2021 were rated by committee members using a Benefit vs. Fit/Vision matrix. Five concepts that rose to the top of ratings. Of the eleven reuse concepts from the community,the ones with the best fit/vision and benefit are, in no particular order:: ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 10 1. Intercultural center 2. Racial/social/environmental justice center 3. History museum 4. 21 st century Lyceum 5. Branch library The tables in i show the specific criteria and results of these ranking exercises. � �������������������������������������������� ��� � ���������� � ����� IIIIIII"'� ��������������"�'��IIIIIII� °°�IIIIIII�����°'°""" ��� ��IIIIIII� � °°°°°����� IIIIIII ��IIIIIII� �'����� ��°� ,,,,,, ��� �IIIIIII IIIIIII����� �������� The five concepts listed above were analyzed in more detail through conversations and related community reports. Major themes and aspirations that resonate with community leaders and Lexington residents emerged, and are listed below (in no particular order). The sources for these themes are listed in i . Community Conversations, and i , Community Reports. Themes: • Preserve and use this historic building o Lexington is a visionary and sustainable communitythatvalues and respects all people, history, and community assets . . . by maintaining and improving our physical assets. (Select Board Draft Strategic Outcome Areas) o Many community members expressed a strong desire to see the building's historic character be restored and put into active use • Establish more indoor meeting space for informal and formal gatherings o Lack of indoor recreation and programming space (Community Needs Assessment, LexNext Comprehensive Plan draft) o Cary Memorial Library meeting rooms are used for library programming most of the time and cannot be regularly reserved by outside groups. (Library Director) o Many community members express a desire to come together informally to connect with one another in a warm,welcoming, comfortable atmosphere as well as to meet, plan, and organize around shared political and philanthropic causes (Coffee and Conversation Proposal #4 and community comments) • Support the opportunity to make progress with Diversity, Equity and Inclusion o Representatives of Human Rights Committee, LexPride,ABCL, CAAL, LexSeeHer, and Lexington Community Coalition see the Stone Building as an opportunity to "break down silos" and connect and collaborate with one another around issues of equity and inclusion. (Intercultural Center public forum) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 11 o LPS DEI curriculum will soon be implemented; school administrators and staff see the Stone Building as a potential focal point and resource (Julie Hackett, LPS Superintendent/Kerry Dunne, LHS History Dept. Head) • Engage with history beyond the American Revolution o Many residents, educators, historians, expressed a strong desire to preserve and present Lexington history other than just that surrounding the Battle of Lexington in April 1775. (History Museum forum) o K-12 educators see great potential (public and private schools) o Interest in partnering as part of a coalition on this work (Lexington Historical Society, Cary Memorial Library,Stone Building Advocates) o Could attract regional visitors (bike path/Mass Ave) as well as national and international visitors (Tourism Committee) • Provide space for needed programming o Cultural performances, historical programs, performing arts, senior programs, and enrichment programs are all high priorities (Community Needs Assessment) o Community forum participants expressed a desire for space for cultural and performing arts programs as well as historic programming, senior programs, and enrichment. Additionally,the SBFRC met with the Cary Library Board of Trustees for the second time on May 18, 2022. AtthistimetheTrustees provided informal feedbackthatthey had no objectionsto the presented uses (the presentation was similar to the April 27th public forum presentation). ������� IIIIIII�"'�IIIIIII��������IIIIIII�IIIIIII"'�'����,,,,,, '°°��'����'1°°'''IIIIIII� '� ���������������� ���� The SBFRC requested proposals for use of the Stone Building. Four proposals were submitted to the committee (summaries and full reports can be found in i ). 1. The Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial ,lustice. Authored by Kathleen Dalton and E. Anthony Rotundo 2. Black Cultural Center, East Lexington History and Abolitionists of Lexington Authored by Sean Osborne and Craig Sandler with support from Eldene Chugani,Stephanie Hsu and Anne Lee 3. The Telephone Museum:a 501(c)(3) Teaching Museum. Authored by Vincent Valentine 4. Coffee. Community. Conversation A Vision for modern reuse of the Stone Building in East �exington. Authored by Bob Morse ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 12 While these proposals contributed to the conversation and development of the vision for the building, none of them were complete enough to become working models. Elements of the proposals could certainly be incorporated into future programming. �� �����������������������������������������'����������������������������������������������IIIII����������������������������������������IIIIII���������������������IIIII����������������������� The SBFRC researched how other historic buildings around Massachusetts and neighboring states are owned and operated to identify possible models for the Stone Building. We identified more than 40 buildings in all (details in i , Case Studies.) We reviewed a range of different types of ownership and administrative structures: • Public ownership, nonprofit administration • Public ownership and administration • Nonprofit ownership and administration • Private ownership Looking at some of the themes in the Case Studies,the SBFRC was able to identify that: • Nonprofits commonly lease publicly-owned historic buildings for costs far below market rates, often less than $1,000 per month. Some organizations have long-term leases of up to 30 to 100 years (i.e. Brookline Arts Center, Spire, Lexington Historical Society). • Several publicly-owned historic buildings in Massachusetts were restored with CPA funds and/or grants requested and managed by local nonprofits. • All of the buildings that are supported entirely by nonprofits are part of organizations established before 1985, sometimes before 1900. Organizations without long-term investment income/endowments do not appear to have the resources to restore and maintain historic buildings in Massachusetts and are generally run by combination public/private partnerships. • Historic buildings that are publicly owned and managed typically include large event rental facilities (i.e., banquet halls and gardens). • The physical size of the historic property determines how much revenue it can generate to support its operations. Sites with more than 7,000 SF generate considerable income because they can accommodate parties of 100-150 people or more.The Stone Building, with less than 3,200 SF space, cannot accommodate large events of more than 100 people. Its Lyceum can have an occupancy of 60 people. • The Lyceum hall is 900 square feet,with an occupancy of 60 seats. When the Stone Building is restored,the hall could be a venue for public lectures, provide a small performance space, gallery, or a meeting space for large committees. Relevant to tourist ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 13 interest, a charter bus holds 65 people,which holds potential for the building to serve as an interpretive center for historic themes not presented elsewhere in Lexington. • The ground floor originally had four rooms with a hallway between, and a stairway to the upper floor. Two rooms on the south side are able to combine into a single, large room of 560 SF. The two rooms on the ground floor's north side provide 220 SF and 240 SF, with a small hallway in between of 95 SF. This floor provides possible space for tenant rental and community gathering space, as well as exhibit space in the public area. The top floor also has two smaller rooms (240 SF, and 250 SF) that could provide rental space as well. • The majority of historic properties open to the public are managed by non-profit organizations which have as their mission to direct programming and to oversee the operations at a particular building and grounds (of our case studies, 13 public owned/ nonprofit run: 6 public owned/run: 10 nonprofit owned/run, 2 privately owned). Additional findings and conclusions related to case studies can be found in i , Financial Models. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 14 muuu� m I� �IIIIIII� uu uumu��� uumuuu� uuuuuuuuuu umuuuV �IIIIIIII� IIIIu�, uuuuuuuuum uuuuuuuuum From the committee's findings and process,taking into consideration the structure and history of the building,the needs and stated goals of the community, and the deed restrictions,the following vision emerged. � � � Come to the Stone Building to learn from the past and shape the future. We envision the renovated Stone Building as an inclusive learning space—a modern Lyceum and history center that draws on the building's historic roots while serving modern users. The Stone Building can again be a place where groups and individuals connect to learn about social issues and are inspired to create change. ���, ��������������� We believe: • Lexington's history should be understood and shared in all its complexities and contradictions. • Lexington is best when all community members feel seen, heard,and valued. • The Stone Building should encourage and provide opportunities for diversity, equity, inclusion, and belonging (DEIB) work. • A successful Stone Building must connect past, present, and future— building on its storied history and Lexington's world-known brand. • Through bold actions,the Stone Building will have an outsized impact for the citizens of Lexington and society at-large for generations to come. • A modern Lyceum should not be static: its governance and programming should be agile and respond to residents' evolving needs.This will be a place for honest dialogue whether aimed at school children gathered in-person, or an event streamed worldwide. • It will only succeed if collaboration is its core principle. Programming will focus on identifying the many entities in Lexington and beyond which could co-create a constantly evolving program offering. • These ambitious goals serve the needs of citizens and society alike and allow for a broader outreach in fundraising. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 15 '°°°��°'°�IIIIIIII�"""" ����� IIIIIIII�������� IIIIIIII��IIIIIIII��°�""""'IIIIIIII ��� ������ IIIIIIII�"""�� IIIIIIII� "'�����IIIIIIII�I""""'� The proposed vision will be enabled through three major operational components,which are described below: 1. "21st Century" Lyceum programming a. Give people an opportunity to participate in conversation and debate, hear speakers, attend performances,while prioritizing social justice, intercultural relations, and education. 2. Historical exhibits (primarily two-dimensional) and related programs a. Interpret the building's 19th-century origins as well as its social and political context (Lyceum, immigration, social reform movements, slavery, abolition, and women's rights) and the relationship of these histories to present-day issues b. Include other possible forms of interpretation such as an online tour, neighborhood walking tour, children's resources c. Use historical interpretation to inspire curiosity and a deep understanding of complex issues 3. Meeting space,to include a comfortable, welcoming,casual, public drop-in gathering space/lounge (for all)to come together with friends and neighbors of all ages �������������IIIIIIII���������""""'IIIIIIII IIIIIIII��°��� ��� IIIIIIII�""""'� �"�IIIIIIII� ����'���IIIIIIIP"""�""""' ���� The SBFRC looks toward the future with certain operational expectations,which are listed below: • This building of national historic significance should be preserved and rehabilitated for 21 st century use, including the ability to broadcast events from the Lyceum (wifi, internet, hybrid meetings, etc.). • The Stone Building will be in active use on a regular basis (daily, hourly). • Rehabilitation will include accessibility features that meet or exceed requirements and will be made consistent with the Secretary of the Interior's Standards for the Treatment of Historic Structures. An updated HSR will point the way to what is both cost-effective and welcoming/accessible to all potential users. • The rehabilitated building will be"held primarily for Lexingtonians' usage and behoof" per Ellen Stone's deed. • The Town will pay a portion of facility expenses as it does with the Community Center and Library. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 16 • The Town will evaluate whether to lease space in the Stone Building to one or more tenants (an entitythatwill provide oversight and programming of the entire building and/or tenants to occupy individual spaces)to offset operating costs and help to provide building oversight. • Either some portion of the first floor or the second floor Lyceum space could be used for event rentals. • An entity or entities (public and/or private) will be responsible for opening and closing the building on a daily basis. • An entity or entities (public and/or private) will ultimately be in charge of overseeing programming&building needs. • Access to restrooms could serve visitors (bike path users, etc.) in the same manner as Lexington Visitors' Center, and offer a gateway for visitors to East Lexington. • A small kitchen would support programs and event rentals, as well as storage space for programming. • On-street parking is available in the area. Other parking arrangements should be considered, such as partner arrangements with Sacred Heart Church, Follen Church, and local business owners. IIIIIIII�""""'IIIIIIII���IIIIIIII ���������""""'���n� � ���������� �������� IIIIIIII���'��IIIIIIII�������������������� ° • Adults and families living in Lexington • Retired residents • K 12 students from public and private schools in Lexington and beyond • Regional visitors to Lexington coming from the bike path, public bus transportation on Massachusetts Avenue, private bus, or car • Tourist groups visiting Lexington, Concord, and Boston • National and international followers of"Live from the Lyceum" broadcast events • Intergenerational opportunity ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 17 °""' IIIIIIIIIIIIIIIII� I� � m mipl I�IIIIIII� uu����� uuuuuuuuuu The following conclusions were presented on April 27, 2022 in a public forum. At that forum,the committee received positive feedback on the findings and recommendations in this report. Several residents approached committee members after the event to say, "This is what I was hoping would happen" This historic treasure has now been sitting vacant for more than 15 years, and is fast deteriorating. The Lexington community and the building itself cannot afford another period of neglect. We hope the investments that this committee is calling for, both in human resources and the physical renovation, can be recognized as ones that will pay large dividends to the residents of Lexington by deepening community connection and engagement. 1. The Stone Building is a national treasure and urgently needs to be restored The Stone Building is a national treasure, and needs to be rehabilitated and restored to public use. This work includes updating the Historic Structures Report, applying for CPA funds, and pursuing National Historic Landmark status for the Stone Building. 2. A 21st-Century Lyceum should be the overarching theme for the building's rejuvenation This feature seems to be a keystone in the future of the building's reuse. In public forums, Lexington's community strongly supported quality programming, debate, and discussion of the issues of our day, a place to hold "difficult conversations" and encounter people with divergent views and experiences to reinforce our civic culture. 3. The Town of Lexington/Cary Library Trustees needs to appoint or hire a coordinator to begin implementing the recommendations in this report There have been prior attempts to reactivate the Stone Building. These past efforts collapsed because they did not have the leadership to follow through with recommendations. While volunteer efforts will be essential in the path ahead,the focus and consistency of a paid professional acting as a program incubator will be critical to moving the recommendations in this report forward. 4. Programming should begin in the coming fiscal year, beginning July 1st To spur planning for the building's restoration,the Town and other interested organizations should start programs to interpret the building immediately.These efforts could include walking tours, school curricula, and virtual lectures and discussions related to Stone Building history on topics such as abolition,women's history, reform movements, and racial justice.These efforts will engage community members and build audiences for when the building is restored. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 18 5. Potential management and financial models need further exploration In an ideal scenario, a nonprofit perfectly suited to enacting the vision set forth in this report would provide oversight to restoration and rehabilitation of the building and would begin programming and fundraising. A nonprofit staff person could fundraise directly for the building's programming, etc. Such an entity with a business plan and a broad vision aligned to what is described here did not present itself to the committee during its term. A paid coordinator leading an advisory group should explore this further, as a transition to nonprofit management is recommended in Phase 2 (see below). i . Financial Models, describes some possible tenant and programming income scenarios. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 19 �IIIIIII� uuuuuuuuuu�. Ilum�.� uu uu�u�uuuuuu��uuuuuu� uuuuuuuuuuu um The SBFRC recognizes that there are periods of growth in reactivating the building and its inherent programming, and these are described in the phases below. ���������°���� �� ���������������IIIIIIII� ������ ���������������� �������� ������� ���� �� i� uuo�uumm� �um � �ulllllll uuuuuuum ullllllllluuuuuuum ulll m i . ullll uuuuuuum IIIII�Vum� � �IIIIIIIIIIIIIIII uulllllli����������������� ����������� i ��� IIII� IIII�IIII���IIII� IIII������������'IIII��„�IIII� �������IIII�IIII��'�,,,� Town support will be necessary to return the Stone Building to public use. The revenue gained from educational programs, lectures,tours, exhibits and rentals will not be sufficient in the first few years to keep the building open and in use. Having this building open for the 250th anniversary of the Battle of Lexington in 2025 represents an opportunity to showcase a new and improved Stone Building and the impact it's having in the community and beyond. 1. Appoint a coordinator. A coordinator needs to be appointed/hired by the Town to oversee the 2009 HSR update,write grant applications (including an application for CPA funding), develop community programming and community partnerships, explore potential tenants and possible revenue sources, and lead working groups to advance the building's restoration and programming. Different models for financing this position can be discussed at a time when the management structure for the Stone Building (from a Town perspective) is better understood. 2. Update plans and cost estimates for the building's rehabilitation starting from the 2009 Historic Structures Report (HSR), and apply for and secure CPA funding. The 2009 report is believed to be outdated in both costs and building code updates. The coordinator would oversee this process. See i , Updating Bid Documents. 3. Begin restoration. A timeline needs to be developed that outlines building restoration and associated activities ASAP. The Town needs to engage an architect to prepare a bid package to allow the project to move forward and go out to bid. This effort would be led by the coordinator and the Lexington Public Facilities department. 4. Start fundraising and grant applications to support programming and renovation work such as grant applications to state and federal humanities agencies, private foundations, and other community fundraising efforts.The coordinator would be responsible for this work. Fundraising might be in cooperation with an existing nonprofit foundation like the Cary Library Foundation or Foundation for Metrowest. 5. Develop programming partnerships immediately. Exterior programming and publicity should be explored,with efforts potentially beginning this summer. The coordinator would do this work in association with some of the interested civic organizations, such ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 20 as the Stone Building Advocates, a group of local citizens that has been active in the re-use planning process. 6. Explore long-term partnership between town and another entity that may be implemented in phase 2. See i for examples. 7. Apply for National Historic Landmark Status. This status would position the Stone Building to be eligible for specific funding such as "Save America's Treasures" It is believed that there is interest for this to be pursued through volunteer efforts. � � uil III��� , uuuum uuuum�� ullllll uuuuuuum ulllllll i�uuuuu"�II uuuuuuuu ulll uuuuuuum �I ���������������������������������������������������������������������������������������������������������������������������������������������������������������������������������I��������������������������� °°°������������ IIII��"���°°� °�'°���IIII�IIII ������������������������� °°°�������'���IIII��Illf"°°���IIII���IIII� ����IIII��'����IIII�°�������IIII����������IIII�'�����IIII� During this phase, public-private partnerships will be implemented. Program development and fundraising efforts will continue. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 21 uuummullllluii'' uuuuumul� uuuuuuuuum �IIIIIIII� uuuuuu uum� �uuuuuuuuu um uuuuuuul� uuuuuuuuum 1. A Brief History of the Stone Building (Infographic) 24 2. Ad Hoc Stone Building Feasibility& Re-use Committee Charge 25 3. Historic Property Leases & Management-Six Case Studies 27 4. Lexington Historic Building Ownership Models 30 5. Community Feedback-forums, emails, etc. 31 6. East Village Fair (October 2021) 34 7. Concept Rankings 36 8. Community Conversations 40 9. Community Reports 43 10. Received Proposals 46 11. Case Studies 57 12. 2020 Community Needs Assessment (Summary) 63 13. Review of Financial Models 73 14. Updating Bid Documents 74 15. Floor Area Breakdown 76 16. Letters of Support 77 17. 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Membership should include residents or individuals working in Lexington who have background in or experience in one or more of the following areas: • East Lexington community; • Community Arts and Culture; • Lexington business community; • Creative or adaptive reuse project development or management • Historic preservation; • Tourism,economic development or placemaking • Architecture • Curatorial or other museum experience; • Community Preservation Committee Appointed By:The Select Board,the Board will designate the Committee Chair. Ex Officio/Liaisons:While not part of the Committee,the Select Board;Capital Expenditures Committee;Appropriation Committee and Cary Memorial Library Trustees are invited to recommend a non-voting liaison. Length Of Term: Upon completion and presentation of deliverables to the Select Board in accordance with the established deliverables schedule as outlined below. Staff Support:Assistant Town Manager for Development. Meeting Times:As determined by the Committee. A minimum of three meetings to solicit public comment, preceded by surveys,forums,social media or other forms of public input. Committee Goal:To preserve the Stone Building and explore constructive reuse by researching the feasibility of alternative uses for the building,thereby supporting future Town investment to implement the preservation recommendations of the 2009 Historic Structures Report or such recommendations as may subsequently be made. The Stone Building is believed to be one of the earliest surviving lyceums in America. It was built in 1833,and speakers included Ralph Waldo Emerson, Henry David Thoreau,Charles Sumner,and Josiah Quincy,Jr.The lyceum hall is on the second floor.The 2009 Menders Torrey Spencer report recommends that the second floor be used as it was historically,as an assembly room for public lectures and community meetings.The first floor was the living quarters. This committee will investigate and prepare a feasibility study on possible re-uses of the historic Stone Building in order to: 1) implement the recommended improvements in the 2009 Menders,Spencer,Torrey preservation plan ("the Plan"),and Committee Role: This committee will investigate and prepare a feasibility study on possible re-uses of the historic Stone Building in order to: 1) implement the recommended improvements in the 2009 Menders,Spencer,Torrey preservation plan ("the Plan"),and ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 24 2) be consistent with both the deeded use restrictions ("the Deed"),and the THE Secretary of the Interior's Standards for the Treatment of Historic Properties ("the Standards"),and 3)to determine the feasibility and market demand for uses of the Stone Building consistent with the Deed and the Standards. Recognizing that operating the Stone Building for public use will have associated costs,and the type and degree of users' rental or lease interest must be gauged to also project whether a portion of the operating costs could be covered by lease revenue from the future user and uses.This feasibility study will therefore inform what use(s)justify budgeting further preservation and ADA accessibility investments the building. Deliverables: Report addressed to Select Board on the feasibility of the proposed use no later than September 2021. Prior to serving as a member of this committee,members are required to: 1.Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further,to continue to serve on the Committee the member must acknowledge annually receipt of the Summary of the Conflict Interest Statute. Said summary will be provided by and acknowledged to the Town Clerk. 2. Provide evidence to the Town Clerk that the appointee has completed the on-line training requirement required by the Conflict of Interest statute. Further,to continue to serve on the Committee,the member must acknowledge every two years completion of the on-line training requirement. Reference: 2009 Historic Structures Report, Menders,Torrey Spencer,Stone Building .// . i . / � i i (Link at top left of the webpage) The Secretary of the Interior's Standards for the Treatment of Historic Properties tt oll m v!t l�t r d t �t o!l m �/! / t r !t r t t� i l i �7 m Seven purposes defined in Stone Building deed: 1. A branch library 2.A public reading room 3.A public art museum 4.A meeting place for classes 5. Public lectures authorized by the Trustees of the Cary Library 6.A room for children and youth of Lexington under the supervision of theTrustees 7.Any other purposes that the Trustees find consistent with the Library's mission. Charge adopted by the Selectmen on May 21,2018 Charge amended by the Select Board on August 24,2020 updating Select Board name, new deliverables date and areas for member background/experience ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 25 APPENDIX 3 �������������� ������� � � �����������I�uu ��I�uum� uuuuu �uu uum ����������� uuu �uuu uum�uuu i u �wuoii �uuu uu um uumil uuuu i ���������� uu��'"'illl ' ���uuuu ummi�uuu I�lii������� uu uuu �������������������� ,ioo i� �I� �II��� ������������ ;� �'ii � �II� �III ������������� �III �� ���'� ��'ii iiio� �u�� uu��m "'pliii�uu�� �� � i ��������'�p� "iill�wlll�, IIIII �ouuu�����ouumu���������������IIIII�����I� �i�uu .uVlllll�jV,,, �����,°plii�ullVl pii�uum�� ���um��i�uu��� � i�u uuuuuuuuu �i�m The financial arrangements and leases of various historical organizations were investigated as summarized in the text below and the accompanying table. In most cases the data was obtained by interviewing the executive directors or managers of the individual non-profit organizations that occupy the historic properties. 1 -Jonathan Briaht School, 260 Grove St,Waltham, MA The Waltham Historical Society (WHS) has leased 7,880 SF on the third floor of a former public elementary school for 10 years and is renewing its lease for an additional 10 years. The space includes a lecture space with seating for 60+ persons (similar to the Lyceum), storage space for archived materials, a work space for researchers and an exhibit area. The WHS pays $500 per year rent plus $1,400 a year toward electricity; in addition,the historical society volunteers 50 hours toward digitizing the city's records. As the space is on the third floor of a heated building, the leased space uses the excess heat which rises to the top floor. The city assumes all costs for maintenance and other costs for operating the building. 2 — Commander's Mansion.440 Talcott Avenue.Watertown. MA The historic Commander's Mansion constructed in 1865 was acquired by the City of Watertown in 1998 for$1.00 from the U.S. Army.The property includes the two-story historic home and surrounding scenic grounds, as well as ample surface parking. When the city acquired the property it established a revolving fund so that revenue generated by the renting of the property would go toward maintenance and operating costs. In addition,there are three town employees at the property. The principal source of revenue for the property is as a wedding venue or as host to corporate events.The base cost for a single wedding during peak season is $10,000, or $6,500 off-peak. A tent,food and setup are extra. The Facilities Manager stated that covering all the building's costs for the building was very difficult with only offering. 3 — Jackson Homestead (537 Washinqton Street) and the Durank-Kenrick House (286 Waverly Avenue), Newton, MA The Jackson Homestead was constructed in 1809 and serves as an historic home and museum which is owned by the City of Newton. The Durant-Kenrick house is a 1734 farmhouse to which an interpretive center was added by Historic Newton who owns the property. The two historic properties are jointly managed and operated by a board of overseers representing the City and Historic Newton. Each entity contributes 45°�0-50°�o to the overall annual budget for operating the two properties. Admission to the two properties is $10. 4 — Buckman Tavern. 1875 Massachusetts Avenue, Lexinaton. MA 02120 The Buckman Tavern is both an historic home and an interpretive center for the history of Lexington and the adjacent historic Common (Lexington Green). The Town of Lexington owns the property but it is reportedly leased for$10/year to the Lexington Historical Society who is responsible for all operating costs and maintenance of the building. Ten years ago the Lexington Historical Society undertook a major renovation of the property by raising private donations, ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 26 obtaining grants and obtaining CPA funds in excess of$1,000,000. Admission to Buckman Tavern is $12 or$25 for a three-house tour that includes the Hancock-Clarke House and Munroe Tavern. The operation of the three properties is entirely the responsibility of the Lexington Historical Society which benefits from a Visitor Center located behind the Buckman Tavern and whose pre-pandemic visitortotals were up to 110,000 persons annually. 5 — Lorinq Parsonaqe, 288 Old Sudbury Road,Sudbur,� The 1730 Parsonage was acquired by the Town in 1930 as part of 12 acres which became the new municipal center for Sudbury. In 2014 the Sudbury Historical Society(a non-profit) started a fundraising campaign which totaled more than $2,000,000 and resulted in a complete restoration of the building and an addition for an interpretive center in 2019. Both CPA and private funds were used for the renovation. The Society occupied the building in 2020 and opened to the public in 2021.The Town retains ownership of the building and only requires the Sudbury Historical Society to pay for insurance. There is a single, permanent staff inember, a Director. 6 — Town Center at Bedford, 12 Mudae Wav and 16 South Road, Bedford. MA The two buildings,the Union Grammar School and the Old Town Hall, comprise the Town Center and are owned by a non-profit which has a contract with the Town to provide space for several Town ofFices (Senior Services,Youth & Family Services, Chamber of Commerce and non-profits). The Town provides all maintenance of both properties.The Town Center with a total of 35,300 SF also has venues for classrooms, sometimes provides space for Town employee classes, and can also provide rental space for community groups or functions. Discussion and Conclusions The various types of historic buildings in nearby towns illustrate the diversity of management and operations that exist between Town and non-profit organizations. In general,for buildings that provide public benefit through historic site interpretation, municipalities typically assume much of the cost of their operations. If there is revenue from visitors, some portion of these funds typically goes towards the operating expenses or maintenance. It should be noted that the Buckman Tavern example is an exception. As a National Historic Landmark adjacent to an historic battle ground which is also a National Historic Landmark,the properties enjoy more than 100,000 visitors a year. This results in a substantial revenue for the Lexington Historical Society to support the programs in their three properties which is supplemented by a multi-million dollar endowment. One salient fact that emerges from the analysis of the leases presented in the foregoing table and a review of many other historic sites such as those summarized in the case studies,the physical size of the historic property is a key determinant in how much revenue it can generate to support its operations. Properties with substantial square footage like the Jackson Homestead/Durrant House sites or special venue properties like the Commander's Mansion can generate significant revenue. Smaller properties with only modest floor areas are more limited in the revenue they can generate. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 27 � � � '� � � � �� � � � � � � � � � � � '� � ,� � �^�y �7 �y �, �� �W � "� ,� ",��^ � � `� � � � � ',�" � ;�+ � � � '� '� � � '� � ,� � �� � � � � � � � � � � � � �, � ,� �'� � � � �] � � � �� '",� �� �9 �7 � � � � I�M �"j � ,� '� � � � �� � � � '� „� � � �] � � ,� �� � „�, �„ � � .�. � �.� '� � � � � � � �,'; � w�a � � � � � ",�" �''� w� "�" � ,�. ,.,� � „„� '� � „� � p? � � '� � �a �� � � � �" � +� � � '�, � � � ~ ,�q�, �"�� '�" �'a �7 � �? � � C� � �� � � �� ��] ��" N�2 � � � � �' � � �� � � � � �3 � � {� � � �'" � �3 � � � �, � � � �y; � � � �" � �I � � � � � }„ "� �,. � � � � �» ,�„ � � � �,�. � � �, � � � �3 ,� �� � � � �1» ,� � � � � � � ,� � � � � �� � � � � � � � � � � � '� � �� � �� � � � � � � �1 C� "7� � � .�9 ��», � '� � �"I � � � � �I 'a�+ "��," � �'� auW a,-� � � � � � � � � � � � � � � '� � � � � � � � � � �� � �� � � � � � � � � � � � � � �"`„� � � � �,°� �a � �� w ,� '�" � � � � � ,��y � � � �a �� �, � � � � � � � � � � '�� � � � � �, � � � �� '�� � � � .� � � � � � �� �i � � � � �� '� � �' � � � � � ,� � � � � � � � � � � � � � � � � �� � � � w � � � � „.� u�. �» �y ,�y �, � "�"' � � � � �, � � � � � � � � � � � � � � � '� � � � � �i» � � � � � � ` �,. �� ,� � ,� � �c� � � � °� � � � � � � "� �y � �' �" � � � � � � � � �v � � � � � � '� � � � � �a� � � � � � � � � � � � � � ;� � � � � � ,� � �� �, '� �w � u�' � �,° �,� � �' �' �� � � � � � � � � ^�" ��" m� � � �,a .,,; �� �,,�r �1,. � � � � �,3 � � � ,,� � � � r�v �1» � � � � � � � � � � � � � �' � � � � � � � � � � � � � � � �.� � � � � '� � � � �°� � .�, � � � � � � � � � � � �' �� � � � � � � � � � � � � � � � � � � � � � � � �+ � � � � � � � �• �" �" � � � � � � � � � '� � � � �' � 0 � � � � � � � � �� � � � , � � �. � � � � � � � � � �.� � � � � � � �,. � � � � " � � � � � �� � � � � � �"� � � � � � �, ,� � �"'.� � � ,�, ,�,� � � ��° '� � � iW �,� � � � ,� � � � � ae� � � � � � � � � � � � �, �' �"' � �+ �+"M "� I� � �,,, °m"' � �'; �, �" � � ,� I� � �,. � �'; o,�, � � � � � �"� � � � � � � ,� � � � �C1I � .M��' �; � � � � +�' �^^^ �3 p�,,, . YC1 �^ � � �i r�q ^�^� r�y �,�, � � �" � ,� �'° M� � �, � � � �'� '� �+� �� �' '� � � �" � � '� � � �" '� '� � �� � C� �, � � � � � � �a � � �..� �. � � � � � � �„� � .... .....� ............ ............................................................................. ............................................................................. .�........................................... .............................................................................................. � �,� �� � � � � � � � � � � � � � � � � � �, � � �I' � �' � ��� � � � � � � � � � � ' �.� � � � � � � � �� � � � �� � � � � � � ,�. � � � �,. �y ^�' �„a � � �,y � r� � � � +�' w�a �,y � � � � � ,'� � � � �," �„ rQ � N� �,. � g� c�9 N9� ,I� � ,�„_ � � �3 � d� � i� � � '� �h '� ,�1� � � tY� '"�` � � � � ,� � � �7 �;� � � '+� � � � ''� � � � �' dN� � c� � ,� �, '� � � � � �',�� � � � „� � ��a 'r� � � � � �� � � � � � � � � � � � �„ � � H � � �� " � � � ,� � � '� � � �' � � � �� �� � �;;� � � � � � � ,� � � � ,�`� � � �. �,"°� C� � � �� � ��� � � � ' � �� �pli9 � � � � � � � � � '� � � � � � � � � � � +�" � ��" � �," � � � � � � �' � ,� � � � � � � � � i� � � � � i� � � � �' � � � �� � �� �� � � � � � � � �� � � � w+� � "� �w � °� � �`.� � � � � � � � � ��� � � � � �ro � � � � � � � � � � � � � �� �� � �"� � � � � � a " � � � � a � a � � � � � � � � � �y � � � � �� � �� � � � � � � � � � � �+� � � � � � � � � � � � � � ��� � a� � � � � � �� � � � I � "��� � � � � � � � � � � � � � � � � �� � � � ,� � � �� � � � � � � � � � '� � � 4 ,� � � � � ' � � � � �'� � � � � � � � � � ' � � � � � � � � �'�.'' � � „� � '� � �',� � �9 �,. w� � �P w�.. � � � � � � � � „� '�Cv � � � � �+ � �'i '� � � ,� �"` � � � �r � � '�y ,� � � � � � � �� � � � � � � � � � � � � � �" � � ��I �� �I � �I � �I � � � �i � � � � � �� � � � ,_ � � � „�, �",� — � � aa� '� � � � '" °�' � ,� � � � � � � � � � � � � ��� � � � � � � � � � � � � �� � � � � � '0�' � �? � �� �"+� l� � � '� � � � � �,�r" � d� � � � 6� :1 Q� � �" � � �'M � �i, � � � � � � I�"I � � � � �1Y � � � �M '�li d'"+� 'e�l �h � � � q ��� � ���... ... ����������������������������������������������������������������������� Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 28 APPENDIX 4 ���������iil �mm m������ puum�m� uu� ���������m u" ��� �mm ����������uumpllW, � �IIII ��������� uuuuuuuuu������II��uu m uuu ����uuu I um �uu �� uu i uu� iuum �� �io�uw i�� moii�' i III IW� ��IuuuuW ��� � uuuuuuuuuu ����w� uuuuuuuV��Vuuuuw� �Iluuuuw � �� ��I �uu �uuui �p�iil ,ill��um uuu �Ilp� I This chart overviews several ownership models of historic buildings in Lexington. The column on the far right presents a non-profit and Town partnership,with the non-profit taking all operational responsibility, but with the Town providing selected services. It presents one possible model for the Stone Building The later section of this report contains more detailed analysis of many other historic properties and presents conclusions as they apply to the Stone Building. .. . � wwwww �� w <<<<� ��, , , ��� � � ��,�. ���` ^r. �� � w� ; m�, �m,', ikik� itl E 1 �i �u i� `i' �,, iu�'ll, ,i�N` i mi l /N i (; �-;. ;im�, � i �m i n„ � �p�iii yy���� 'u, n i, �„: ,m,,y�iu i' u i� i u „�; �„ i �y� m y�i r,� ��y� `� �,°„.,.. �y�i �uuui III `�I � ��lil� ',^ �, ;. `�l ?l411'?, �r � i J� �� �ui�10 v �, II..,�IVIPIl�1� ,� !, llll� r,�l YA`III�' M� � � � 5�f INI��� � 11 �°,�,.�. � „�� U„,. � p �. ,��' `r"� � ����� �,���� �.���„ , _��� ���� ���i� w,"�� ���.,�� °��'� , , ri., r , , �iu ; ,� re , . �, i, > ,,, ,. , „ :, a ; � W � � f, ,� , „ ;,� . ;� „ � �. ,,,...��„, �, w� , v „� , ,.: ; „ � u �i, r � uiuu �w u � µ� i „ u ! y� , , , � � ,i r, �.,: i .;r� , ,r,; � , , € „ �u„ , u,��:, , r r ,� � , f � E G� ; � ` , V� V � , � . , � � I�u , Wl � ,, If, W r �I . 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V.�� . . . . .. �� ���,����, �r� ���, � �������°� �����4�1�,������� I�;�����I���� w������ . ��� �� � ���������x :���� ���� �� ���,����K����� a����,������� �N�� ���u��� � � , . . . . . � ��,� , , , ,�� _ , � ������ « . ,, ��„ � , � „��� , «�r � , �� , , + n iW r �� uuu iia�, i�vi N,r�,.�wr, i,iu, ni ni ; m�o u ,J�i . iow � i�,Q ,rm � ui,; ������ ���� �� ���������������'tl��,�����,�� ���f����1������������o������w�,. ��wth� �������i����� ����������������� , , �, , . ,, � . , , ,�. �.� i. �. ,.. n, � rn: ur� ,,.uu,, u i u i r ii u i� ,, i r , aoi ivn: �; ;m ,k 41u � n�� �, , � r 1 , 1 � �; � ��, i< � i� ,; , r � „ f I��� ��������w �� � ����u���������������� ���w�,������ I� .,�,����`����,����wu . ��„� ���n��,� �����������w��w����,, �� � �� ����� ��. ��� � ��, �w�,���. � ���� ,� „ .� , �, y,.. ,� ���r���G�� ��w����������������� ������r�������������°���1�>;���������������yr������� �n� ������������������� ������,���,�°��I�,�����������>>������������Y���������l�f������ li���)�V���VIY�w�''��'����,��wu������m�i��°�mui���I��w��I�����I� ���i�lu���.�������u�"�i�� �'�������r���Y,� �I�urc`I N��:��G���i������)���r�Vu��»�'�y�� �I,i,1' J �v,' ; � ' oaW y... . �y,'.:. ui::., ,,tl ,;.., „U 9�.:J ,. � ii ` ui �; � "''`:�.,-; . , �,� ik, unK ',u ` �;;i ;.I��I II 'u 4i., i� , fl, IU- ,,�(, r ,�,�, � � �� , ���� �� �����w��� :,��°� ����� ����� � �� �. : ������, ���� � , :�r N � � ���J � , ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 29 APPENDIX 5 �� ��I����i����������� �����������������°������� ������ ����������������: �������������� �u �'�������i�������� °������'�� ������ ���������� �������� � �° � ���������� 'ipo��������� ��iii��Vi �w Based on community input and suggestions from committee members, in June 2021 the committee created a list of eleven major concepts for reuse. These were the concepts that the committee then rated based on "fit" and "benefit" and that were posted on the committee web page for several months. They are, in no particular order: 1. 21 st Century Lyceum: Renew the original spirit and purpose of the building to discuss and debate the great ideas of our time. Meaningful discourse to overcome fractured political and social divides in the United States. Use of digital technology to amplify this type of engagement across the country and globe. 2. History Museum: Exhibits and programs devoted to interpreting the history of the Stone Building and its multiple contexts, including history of African Americans in Lexington, slavery, abolition, race relations,Transcendentalism, social reform,wormen's suffrage, and/or East Lexington. 3. Branch Library: Reading room with comfortable seating in a warm and relaxed setting; checkout/return books;children's area; access to computers and technology; public programs; maker space; and/or"library of things" Possible focus on a theme or themes; some meeting space available to community groups. 4. Multicultural/Intercultural Center: Place where different ethnic and cultural groups could come together for cross-cultural exchange,foster mutual understanding and appreciation, and share traditions and perspectives through visual and performing arts and culture, demonstrations, lectures, etc. 5. Center for Racial, Social, and Environmental Justice: Place for focusing dialogue about issues of justice, diversity, equity, and inclusion in Lexington and beyond. Exhibits, programs, conversations that connect the building's history as an abolitionist meeting place with issues such as prison reform, climate change, gun control, and white privilege. Fostering "racial reckoning" in our town. A place where our community models the principles of community engagement and inclusion across culture, race, disability. 6. Performing and Visual Arts Space:A space for small groups of adults and children to rehearse and perform music and poetry as well as an art gallery to display visual artistic works by community members. Also hands-on workshops, art activities, children's theater, puppet shows, etc. Could include maker space. 7. Office Space for Community Groups: A common space where community groups can have a small ofFice/meeting space. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 30 8. Youth Programming and Hang-Out Zone: A place where community members, especially kids and teens, can hang out, play games, or participate in a variety of workshops and educational experiences. 9. Center for Sustainability,Agriculture, and Food:A place to learn about local farming and community conservation through seed library, "library of things," books on sustainability, demonstration kitchen, and educational and public programs. 10. Local business incubator: Space for local entrepreneurs to test out business ideas,with possible focus on supporting Black entrepreneurs,food and farming businesses, and/or new retail initiatives. 11.Coffee Shop/Outdoor Cafe: Place for community members to connect and gather informally over a cup of coffee, baked goods, sandwiches; indoor and/or outdoor terrace; pop-up restaurants;food prepared and served by community members with disabilities. The second forum on August 19, 2021 reviewed these eleven concepts and shared the results of the committee's Benefit/Fit Matrix exercise. In addition, it allowed for public comment. The third forum on September 28, 2021 invited local organizations and cultural groups to explore the possibilities of a multi-cultural or intercultural center more deeply, and saw approximately 35 in attendance. This idea received support from representatives of Human Rights Committee, LexPride,Association of Black Citizens of Lexington (ABCL), Chinese American Association of Lexington (CAAL), LexSeeHer, and the Lexington Community Coalition who expressed interest in programming in this space and who see in the Stone Building an opportunity to "breakdown silos" and connect and collaborate with one another. The fourth forum on October 20, 2021 invited history stakeholders and representatives of cultural heritage organizations in Lexington and the local area to explore the possibilities of a history museum more deeply. • 25-30 people in attendance • Very strong support from the Lexington Tourism Committee and representatives of Kathleen Dalton's Museum/Stone Building Advocates group,which submitted a proposal for a history museum and a center for racial justice • Additional support from LexSeeHer, Lexington High School,ABCL, National Park Service, and other community members • Excitement about interpreting the history of the social and political history of the building through exhibits and programs that would allow Lexington to rrget beyond"the American Revolution and promote understanding of connections between past and present • Possibilities of a "hybrid model"for this space; displays could be compatible with some of the other concepts ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 31 The fifth and final forum was held on April 27, 2022 and began with a slideshow of the SBFRC charge, and the building's history. It continued with findings that the committee identified through previous forums, community conversations, and existing community survey reports. Committee conclusions and recommendations were also reviewed. • Approximately 45 community members were in attendance. • Public comment speakers were from local groups (LexSeeHer, METCO) and proposal writers (The Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial Justice, listed below), as well as the neighboring Waldorf school. Much support, both in the process for ongoing feedback and community participation, as well as the possibilities for DEI and social justice initiatives, and a new part of Lexington history to be presented (19th cent.). • Interest expressed in maintaining a reading room (free book swap, magazine exchange) akin to the old branch library • A question was raised as to the problem of parking,which was described as still in consideration (though the building is conveniently placed on a public transportation path as well as adjacent to the bike path). • The role of the coordinator was commented on as critical to progress. • Including a small kitchen would enable collaborations with local vendors to allow a "small coffee shop feel" and support catered space rentals to generate income ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 32 APPENDIX 6 ���������� � ��� ������ � � �� ������������������������ �'������ �������� � '������� �� m�������mull��������������� ���� �������� ' �� � East Village Fair Feedbackto requestfor input on Stone Building October 2, 2021 ,���,� ,..„ ,�ii„� � ��� �'/%j ��i///"'i�i�/��%//�;%/ii iij% � %"ii,�i� .. i i,���/,��%%%%//%/� �, ����"/////�i%���/��%� iiiiii;��/�rrirJ��ii%i,. '- �,; ,,,� i�i%%�/�i,,;s��� ��/ �% �i �i��/�;,�'�ii,D/i���i��,%/P91(�,.. / %//,//% �1�/, ,�/// / �� �ii/�ii�� / ��/ �/ ���///� /i/.� °,` ; . �����,,/��,/ ��%,� ///��///%/ �,,,,,,, /,,,,;�,; � �/% � ! �i y,,, ,� ����lii%%; f;��%� i��/i//%�/�//��%/ii�iii�j���i/%�i/iii„ „ ,,, n,(�,�; /� �;,i�������/� /,,,,����i/�iiiiii/%��,,,, , ��i 1%//;>/%,r,�//�%�/ ��i/%iiiiioi%ii�i�'//��/iiii/ i / � i % /� iii P ""� !��%/,"�, i ���� /�i i�//�%//��ii i�����//iiii//i� .i�f�IQ4�„ ��� � / i/////�����/���i�%/����j��/����j// ///ii�� ii�ii. ,1f�, �% ;; � ,,,✓ ,���ii��i,i/�/�i ii//�//�//i%����� �� ,,. i> � %l �U��//�iii �// i /�'/✓'' uwr�w�re� � �yY' l l j fJID111lJJND/ , � " // �, ��fii�i/% '�!/%ij j " � " ;i I r, ��� , �, ri�m rcn�w��.w ,,,� . � l . ✓ i ��l lJ//�i r//////��/ �� �; � "f%i� l �// ���y ��o �,� ,� � ��� � j x�" �;,% � ��������� �!�fi, ��i � J kK���hr ik i i 1�u��ii i � � '���" �� � ti" �xw r � y f 1Nfu����,9il�%� t��,��� �� , �r f3 is��s �� ' W,r r�/io j � y � ��I���JDU/i ° i s �r��/1��� i "� ��' o ��, � r ' � ' ro ��y `�� /o ^ �G�/ ��� r� ��%%(���// �nl f/�i � � f �j;' %f/�- , , �,,� ��c,�'� V, � �,i��;f/��...�/��, �;,,,�, �r�i;, ����'�r..��,11ri� Mlil�,y�""���,, ���,��� q ���wr �w�! /4& ,�,➢.,;� �., �' �✓ ,� J �" m� �'(m���� ��%^`�' � � a'ro� �,�m�a v �i/�AY��'"�r�l��� ���%,��i "�'M�z G�,y���°r,u.�... ��..a'� �'� °�i��i� � �,�r,aa^' � l f /�� `�'l�ry�� � ';" ���r �� �, " � � ;u �� � ��� ( i r � e r, � � �i !,/� ,,,,JI'� ' `� �' / �j ; '�j r���Jl���l;���r �i , � n �,r�/ � �w U � , i� i{ „SG�„� �` �j�,��aa °������m ° u���u o( � �/� � ri " �;Ts��r �'��� �W m � ��� '�'�,/,/�l � r�/✓✓I,� ����r��,��*'�"��UI°�'��^" ,�"���� ���/) /�� �� . �wwm��, ��',rr�ll� �i�f� ��rf� N % i ✓1/�%r�'�l� �/li/I� 11 iy/�,����rll/n// i�, i� , � �� �i �r�r� �✓ r��r'i����%�i i °Y i �/�!��ri rr�(��i"� ' io� �"1,�`i��!,��/'i�>rv(��ij/J�fYt fJ�i�d���p���'/ (�����������/i�r, . 1! �ir�„,d i t°"^i��4r✓r�i i ��j�,J� i�ir� u r J���.��/��`��r�i���'�i�,fi�'�'r�(l/+r�G�!p'�j'���"+�1�`�� ".�rr✓�..�V ha rlA��� �u��e��i1(/rr 5✓er�....,�a1/r f„�41,�G, �,(31t�d�fluf , �� , ., .. 4 . . The East Village Fair has been going on for 183 years as I understand it. Follen Church notes that rr i i " I ir r i rr i i r i ri i r i i ." ir ir i I r il r r i ri . This year followed the year when it was not held because of COVID-19,with rainy and cold fairs just prior. So the pleasure in getting back into the community yesterday with sunshine and warmish weather was a tonic for many.The feeling yesterday was very much a bon vivant one,with the sun shining and people delighting in the festivity in the air. I believe this contributed to the conversations and written comments that fairgoers had. If I were to summarize,it was that people wanted a central place to meet,and a place that was active and not passive.What they wanted in this place was a quiet,cozy, intimate setting.This is what many remembered fondly of the library branch,and what others seemed to be seeking out. It is a natural extension that in this atmosphere of community and celebration that people wanted a place where they could come together—bring their children,find sustenance,and meet up with other members of the community. Our comments came not only from East Lexington residents,but also from people around Lexington as well as visitors and amblers that lived in neighboring Arlington Heights.The following page lists what people left behind on our notepad (I have put comments in bold that had repeated comments,and noted +1 or,/when others have seemingly added their agreement to already-noted ideas). We received 45 written responses for how people thought the Stone Building should be used.This is in addition to a comment and two memories,as well as numerous conversations not recorded here.The table was staffed by Melinda Nasardinov, Meg, Muckenhoupt,and Cristina Burwell (er,and represented by Chas. Follen as well). � , � ���, I,,,�� ��;r, �ri,,;� �vu��� � ////���� // 8 n r. �7�fa4'� /, : �� ry i ,.. ,„,, ,i iii'�i%i��///ia�//� iii� rr .., V ,C a�eJ ,. i. ii�j j ��-„, �/ f�'���'�j/�i�ii j%%%ii�„%��//i%"�i �i �`�, ';;%����f �'�� ��n �"md,,, r,„ i o , �,,; �1�`�- �,:�/�/ �/�����j��� m�"��'��i� irt`,'w���� �i%� ".:a'ti � �° I� � � 'i j�i j �li �� � ,�///,// 'jl n✓�"lb r�"i xrr �ri i� � f��i,�J ��'� l,- r �� ,��� /�� ! ir,, � /i � � �i6��% �� 7i"� �� %�i � �; �%� y �'',� .. .. % � =,w' � � ' J. (f� �/ � 4 M ir ���/,i�/„ %1 L. J �/ %y� ,,,,, �dU� . ���� � / �f��� r '� �aX�� � ' f�� � , i �� � "d�"iia�,.�fi'z l�d,��iii.K✓%�i`����� � �� �� � ��,;�" �, r � ��/� f ilv i �/�I/�� y i � i�i �(((�(i r�i�fuyii,� � i � I��IIi�� �.�il���'�Iv�uum ,�.il� Id i����1��N�'° �+Yi,�il.� i _, , � �� r � � � w�r,,; �� J m t ��f\Uw, �� ;�j��r ' � � �f r � i �J n�.-,�� � " �' / " � � i a i ; �� r � r� , . j y l Y '� ,i �n ' ' � /i"�ri�° �a ��� � ' I � k �� , I�,,.,��� ,r� � ,.,.' ����//i 7�/ N f�jll5 �, l���i,l/ ll' } -- �= � ---- ���� ------- � � ��l' II�I� Rep �`` ibili - � - ay 19, 2022 33 COMMUNITY IDEAS FOR STONE BUILDING 24. Meeting spaces (+1 yes) � 25. Weddings ��������� . ��������� 26.Kitchen �iii uu miipuuu�i � ���r i/� i � JrJ 'Ili t I �1., ��� ����/�����/ , ;�� ,,�,,� 27 Fr n n r fi ki h n ,/ � � . ee o o t tc e � ,; ,�, ����;, p � ) � � r ����� 28. Lexin ton Zero Waste Collaborative , , ,������,,���z � �,�,,,,,, 9 �; ��, � , T � % � , �ii ,. �,,,,,,, � � � ����"`� �` ' ` 29. Multicultural center/educational (+1) � � � ' ����� ,�,. � 30. Youth hostel '�I I ///i'n�i dd�r�t ia��i�l rPn°�rnf /r ///�r%� � " %%�r % 31. Book store „� f�'o ; l;i;,, , i'�"%1 ���r%I,I�; � '/ ,�� �� 32. Community gathering center(,/,yes,,/) ���b� �; rm�rw�'„°, ;� � 33. Lexington historical association , � ;, °°°r�r 34. Lexington architectural history center , , ,� 35. Art center where anyone can do artistic , projects 36. Visual art center 1. Tavern- keep the history alive! 37. Music library and lesson place (perhaps 2. Yes! performances in lyceum) (yes! ,/) 3. Tavern -gathering spot, $ covers costs 38. Renaissance music would be great! 4. Tavern 39. Minuteman tech collaboration (detail up to 5. Tavern them) 6. Tavern ("I second that") with locally made 40. Board game cafe real ale 41. Video game arcade 7. Librar 42. Part museum! Part lecture hall! Part 8. Library please performance space! 9. Yes! Agreed! 43. Second visitors center branch 10. Sure! 44. Anchor Center for history and programming 11. Librar on perimeters (+1 yes) (eg. East Lex, center of government, 12. I loved the EV library. It was so cozy and women's roles, role of social justice causes) quiet 45. Museum housing items that were in the 13. Turn back into library(fond memories of "Seeds of Liberty" exhibit, previously at the fireplace and comfy chairs) Museum of our National Heritage,that 14. I would like a library-solicit donations since showcases the Lexington Minutemen. it's a historic building 15. Library, reading room, cafe Memories: 16. Library and reading cafe Great library! 17. Children's reading room -could be unstaffed Hiding on the second floor with a book after 18. Coffee center (+1 yes) choir practise. M�good quiet moments! 19. Drop in for coffee, community (+1) 20. Nonprofit coffee house (+1) Comment- is it on the National Historic 21. Neighborhood gathering-travel by bike ... Register, and could we lookfor friends, creaky stairs, read/read/read federal/state/corporate funds? 22. Community meeting space<3 23. Meetinq space (+1) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 34 APPENDIX 7 ��������� ��� ���������������� ������. �,���� �liii��um��� ���I�'�u.�������m�� Illllu�, �I IIIIVo, ��m��� �iilllm��� � �i���i���� The Benefit vs. Fit/Vision matrix below was used to assess aforementioned eleven concepts for Stone Building reuse.. The figure below shows the rating of the concepts. Concepts in the top right quadrant of the matrix are the most highly rated.The methods used to develop this matrix,and definitions,are described in the following sections. ' � � ���I � �� " � � ��' I �n u:�+.�'� � � ��� ���� , JI��lii`��`��o� I��'�������,��iiu���, yin � Ip � �� ��������, � w���ll���u���� ,w � I���c� ��m��,�' �I��uu��` �.�.�r�� ����� r����������� ���� � � �i� ,����������_.�� i��"�����''�, � ��'�,,,,;,� III��.��,�: �����a� ��' �l F ,,,i, � w�� �„�r o��"� .JIIIII �V�;�' �r�� � � j� p� ��yp��y(p� VU�f . �� J WN9 WII IWI..,. uWN w �I���� �- ���I//Iil ��I'WMrv�M.�MN'��VM�VM,I WNVM�.Mw I I, I,�I�ii�' ti�l�'Mll�uamm� �� '� �����I�V;I��II������i' �I��V��%� � r���.�.�'I�li '.. �a U �I ._. . �� ',u� �'� 'II'�; �� ������K��,. ���W ���� ��r� ���� ��arr�i�II��'��nIIVI�"IIV I�"�Io �"�"����I�. °,'�II�����������`������`��"�'"��� �°;.'n'r � `� ��Ij �, '��" ��������°I��°������NW � . ,,����I �N�.�',7� �J�,U�`' ���fi,.,,I� ��,II��1 Il�i�M„H.. I�V � i I M1YlY,' .��'lY&1�V ,�� ����������������������������������������������������������������������� Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 35 � � � � `� � � � � � � � .w ��1��1��1� �,� ,.� �� ������I�� �� ���f�1��1"���'�I"���""�1�, �,��. � � ��'I l��l��l��� ���ur����������1���I�—�u��w�w�ir����a �����������u������� ���� ��u�l� �� I���I��� ������� iir��������i����� "�1��� �� �ii�� � ��iu��� u���� �u�'�,ii�w ���� ���u�����ii������������u��lu�������� ��!�I�I ����'��`+��I �I������`� �I�I.� ����i�ii���������� ��������ii���i���� ���������� �� �������� ����I�������� ��I�������a ��i+�, ii����� ����+�iir� I�� ����a ���� ����w��. �"I�"I.�� � �� ���'���ir��i� �I�����ir����� I���uu������� �����I��I���I�,��� "1�,��� �� ����������� �����u�ii���iiir������������ii�w� ii�������ii� ��� �u�iil�iir�� ���� ���.����+����!�I� I�u..�iir����� � �"��������� �����u��i��ii���n�N� ������r��� �iir������.��� ���u�l�u�iir��l� I��� "1��� N�I ii����n��I� ���. �������� ����ir����� ��1�ii�i�����l��ii��� ���� �� �����!�I ��� I����� ���ii�r� ����,+� I���������r�u�� �.�" �� �`���ii��� I��`�� ����i+����� �w�ir���u��lii��� �iir��ii������������ �����' ��u�lil�l'�1��.�1�i�� �'�� �w� �'`��IPI'������ �������Il����u'�1 �������II�d��'�"`���u�ll���� �.�", �"w� �"''��'�"II��� Ilr""����I�����.�u��i�����'1"����"III��'� �.�I. ��""I����'�""I����.����w�� ���Ir""�.��� ����i I'��� ���. �.�", � ��� ��I���I�� ����� ��ulP�ll1��.�1�111���"��I�+"'ll�� �11����111���11��� ��""I"1i������"I�I ������ � ��u���� ���.�I����, �. . ��� 1�1i����'��'li�� ���'� I��+�� ���II� ����"I ��� ��� �� �.�", � � �� � � � �1I�I���I `����"�� ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 36 ' � � � � � � � � � � � � � � «,�� �I� � �� , �. .� �������I�� �� �i���iii�i�i� ���i����i�� ��� � �" �"� �"��������r� ���ii����Iii�����I ��ii���� �!�iil�ii�� _��I���ii�� ���II "1���� �� ��w�'�����,��� ��ii�����������u�ii������������ �!�iil�ii�w� �����I��ii��u����+���+�ir��� ���iir����+��"�����. �I°�1.�" �� Illu��wuu����� ��I��.,�ii��.l ���n���+� ���'��� ����I�I�u��� � ����I�+��u������� � I����� ���ul���� �������r��� �u����������� ���., I��w� ��r�����r���u��� ����������� "'I�I.� � �� ���I�I�u��i ��� � ������w��� �iir���������, �.�. �����1 �!���ii��� lu������l�u�ir��l �������i� °����� �� �"������������������I ����`�������'� ��ir���u�I�����u� "1���`� �� �"����������u�l �Vu�������'�"'��������""' �.� �� �ii�����iir��ii��ir�� �u���iir����� �������� ����I������������iir����� �.� �� �"w����ir����'��� I��ii����������u�������'��� ���I������ ii����������ir����Il��ir���II I����u������ ���. �.`� �� ���w ��� ���� ��������I� �����r�� �������'�u������'��� ����I�I�u��i ���u��� ���'����u.���u��� ������iii��I �.�� ��I� �f'ii�� ii� ����� ������I ��'���������� ���������1������iil�ii��� �.� �i���I ����'�� SBFRC members were then asked to rate each of the eleven concepts on a scale of 1-5 as to how well they aligned with each of the Benefit&Fit/Vision Criteria.These scores were averaged to develop the ratings shown in Table 3 and Table 4 on the following pages.The Raw Rating for each criterion was multiplied by the percent weighting of each Benefit or Fit/Vision Criteria to obtain the Weighted Ratings.These weighted ratings were then used to plot the graph above. T�ble 3:��r�efrt Cri��ri�Ratings Office Branc Multi Racial/ 21 st Performi spac Small Coffe Benef History h Cultur Social Centur ng & e for Yout Sustainabil Biz e it Museu Librar al Environme y Visual com h it Center incubat Shop ID m nt Justice Lyceu Arts m Zone y / y Center Ctr m Center group °r Cafe s ,��;�i i 61 2.9 2.6 2.8 '3.3,,,,,, 2.8 3.5 2.5 2.5 2.4 3.3 4.0 ������i,,,,,,,,,,,,,,,,,,,,, ,,,���i�,,,,,,,,,,,,,,,,,,,,, � � B2 3 4 2.3 �4.1 4.4 4.0 2.5 2.8 2.5 3.8 �3.8 2.0 �������� �;,,,,,, / � � / � / ���� B3 3.4 /3.9 ����4.9 4.0 ,3.5 3.8 2.1 �3.1 ��2.6 2.0 4.0 / / , // / , / � ��/�%iiiiiiiii//////ii ///////////// ,ii//////////////////i � /3.9 2.6 1.5 5.0 / B4 2.0 4.3 4.0 3.4 3.4 3.7 2.3 / / / / / / �;,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,/;,,,,,,,,,,,,,,,,,,,,,,,� / / /,,,,,,,,,,,,, ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 37 iiiiiii°// ,,,,,,. ,,,,.,, ,,,,., [[,,,,,/ , . _. .... 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In addition, several met with the SBFRC for more detailed conversations about their interest in a reactivated Stone Building and participating in potential partnerships. This included the Cary Library, Lexington Public Schools,the Lexington Historical Society and Stone Building neighbors—Waldorf School and Follen Church. Cary Memorial Library • On October 20, 2021,the Cary Library Board of Trustees voted not to pursue a municipally funded branch library in the Stone Building. In making this decision,the board encouraged the Ad Hoc Stone Building Feasibility/Re-use Committee to pursue other options as put forth in the Stone Building deed. • Koren Stembridge, Director, suggested the possibility of a 'volunteer-run' library with limited programming. • Stembridge also indicated she and her staff would be willing to partner on local history and related programming presented in the Stone Building. • The library's available meeting and study space is limited and in high demand. The library's two meeting rooms are available to private groups only for programs with broad public appeal. Prior to the pandemic,when the library did offer meeting spaces for public use,the staff turned lots of people away, especially during peak times (4:00 — 9:00 p.m. and weekends.) • Post-COVID-19,the library's priority is to use the space for its growing program offerings,with or without partners. Meeting rooms cannot be booked by outside groups. "We have seen such an uptick in our own programming that we have needed our space to be available for our own programs—and we've increased the number of programs we do with partners;'Stembridge explained. Follen Church (adjacent to the Stone Building) • The Stone Building is part of the church's historic identity as a part of the East Village, an intact civic center with church, store, and Lyceum building, all built in the early nineteenth century. Church services for East Lexington residents led by Charles Follen and others were held in the Lyceum Hall before the neighboring octagonal church was built. • The legacy of and proposed focus on race and justice resonates with the church community's present-day efforts. Lexington Tourism Committee At the Tourism Committee meeting on April 8, 2021,the committee unanimously voted to recommend that the Stone Building be a "Active Place for use for unique programs which includes space to showcase East Lexington History and is open regularly for residents and visitors". ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 40 Lexington Historical Society • Lexington Historical Society Executive Director, Carol Ward, expressed that the organization would likely be interested in presenting programs in the Stone Building. • Historical Society staff and the board are open to the possibility of collaborating with others on interpretive exhibitions and programs. • The Historical Society is beginning to incorporate the history of slavery in its tours of colonial and revolutionary era buildings, and the Stone Building could be a place to expand those stories into the 19th century. Lexington Schools Through informal conversations with Lexington Public Schools administrators and teachers,we learned that many of them view the Stone Building as a significant historical resource that could support a number of curricular goals at a variety of grade levels. These include: • Place-based learning opportunities for social studies and history, specifically but not limited to civics and 19th-century social reform movements in the United States • Diversity, Equity, and Inclusion curriculum and related initiatives, including: o Understanding Our Differences (UOD)- Disability awareness curriculum for all LPS 3rd-5th graders o Dismantling Racism curriculum (Bowman Elementary School)- Currently being refreshed and expanding to other Lexington elementary schools. • Hands-on projects in support of Minuteman Tech's curriculum in carpentry and in culinary arts could be developed in relation to the building restoration and a "pop-up" food stand or coffee shop respectively. Administrators at the Waldorf School, located next door to the Stone Building, expressed interest in using it as a resource for teaching history, social studies, and inclusion. Also within walking distance, Lexington Montessori School's upper elementary and middle school faculty would look forward to similar engagement in support of curriculum goals. If hands-on, place-based educational programs were to be developed,Arlington Public Schools and Bedford Public Schools are located within close travel distance via public transportation, and other school districts are located within easy driving distance. Recreation and Community Programs/Community Center • Melissa Battite, Recreation Director, and Christine Dean, Community Center Director, use the Community Needs Assessment written in 2020 to guide their work on a daily basis. Although COVID-19 has temporarily changed patterns of use at the Community Center, making capacity less predictable,there is a shortage of indoor recreation space in Lexington. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 41 • Having public access to restrooms at the Stone Building would be a huge addition to the neighborhood, park, and bike path. Right now the town uses portable toilets in that area. • The calendar at a renovated Stone Building would fill up. Groups that might be interested in meeting at the site include public speaking groups, book clubs, OWLL groups (if small enough), discussion groups. Demand for parent-toddler music, art, and dance is high. Diversity, Equity, and Inclusion, Town of Lexington • Martha Duffield, Chief Equity Officer, has streamlined communication with representatives from community groups through the Strategic Equity Advisory Team. • The building could be a neutral site for conversation and learning about social justice and racial equity and could reinforce the town's commitment to these efforts. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 42 APPENDIX 9 ���� � �������������"������������������������������� ��������� °������ ��"��� �������������� Lexington residents provided feedbackthrough two town surveys (LexNext Comprehensive Plan and the Recreation Department's Community Needs Assessment). This year the Select Board likewise has drafted goals for Strategic Outcome Areas. The SBFRC reviewed these three documents and identified the possible intersections with the Stone Building (described below). LexNext Comprehensive Plan (dr� The Comprehensive Plan Advisory Committee's draft plan (February 10, 2022) lays out nine goals, of which at least five are relevant to the Stone Building's future. [Need to elaborate a bit about connection to SB.]. 1. DIVERSITY, EQUITY AND INCLUSION:To increase the diversity and equity, and promote to [sic]the inclusion of people visiting, living and working in Lexington. 3. ECONOMIC VITALITY:To promote a vital economic system that is self-sustaining, supports a variety of small and large businesses, contributes to the tax base that supports the town, and improves the balance of services to meet the needs of residents, employees, and visitors. 6. HISTORIC AND CULTURAL RESOURCES:To protect, preserve, and promote awareness and appreciation of Lexington's historic resources from throughout its history. 8. RECREATION AND COMMUNITY GATHERING:To improve and expand facilities for recreation and community gathering to support holistic wellbeing, a sense of belonging, enhanced social connections, and opportunities for fun. 9. PUBLIC FACILITIES AND SERVICES:To provide well maintained, updated, inclusive, and sustainable public facilities to serve and meet community needs. Select Board Strateqic Outcome Areas (draft 2022) The Town of Lexington continually outlines priorities to keep efforts moving toward shared goals. The revitalization of the Stone Building could potentially support goals in each of the following five categories: Community Compass: Lexington is a visionary and sustainable community that values and respects all people, history, and community assets, by: • Celebrating and fostering our differences in belief, culture, and ability • Creating effective, respectful two-way communication • Continuing opportunities to create and share history • Maintaining and improving our physical assets ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 43 Livable Lexington: Lexington provides opportunities for all people to participate in community activities and benefit from Town services that are affordable, accessible, and responsive, by: • Increasing opportunities for and utilization of safe multimodal transportation • Actively seeking development of affordable and accessible housing • Providing financial opportunities and support to enable lifelong residency Quality Services: Lexington delivers quality municipal services, infrastructure, and amenities for a I I by: • Ensuring the health, safety, and well-being of our community • Balancing the financial impact of existing services and infrastructure with planning for future needs • Valuing and respecting Town staff • Effectively engaging Boards and Committees • Maximizing sustainability and resilience while mitigating negative climate impact Fiscal Stewardship: Lexington is committed to fiscal stewardship,which includes: • Long-term capital and fiscal planning • Responsible financing and debt management • Providing staff and resources necessary to deliver quality services • Ensuring strategic priorities are met Thriving Local Economy: Lexington supports its thriving local economy by partnering with the private sector to achieve: • Access to a vibrant mix of businesses, services, attractions, and events for all people • Quality jobs in diverse industries • A balanced approach to tax policy for residents and businesses Communitv Needs Assessment. Recreation Department(2020) The Recreation Department commissioned a lengthy and thorough study of community needs, pointing to a number of areas for growth and development that inform our understanding of market demand ( i ,for summary). General findings • Indoor space is lacking. • Cultural diversity should be an integral part of the Department's programming. • Inclusion and accessibility should be a priority. Program Needs • Cultural Performances were identified as one of the top four unmet needs in the community. • Historical Programs were also high on the list. • Priorities for Program Investment rated these five areas among the top nine: 1. Cultural performances ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 44 2. Performing arts programs 3. Senior(60+) programs 4. Enrichment programs 5. Historical programs Additional recommendations regarding operations: • Coordination/communication can be enhanced between the Department, Facilities, DPW, and community residents;there needs to be a "face." • Parks and recreation is/can be a direct contributor to solving Town-wide problems. • Reducing social isolation • Positively affecting healthy living • Restorative services and mental health contributions • Emotional and social growth • Building a resilient community • Alternate funding sources may be required. • All recreation providers need to work collectively to not duplicate services. NOTE: The community surveys mentioned above can be found online using the links provided in the Bibliography ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 45 APPENDIX 10 � � � I� ��, °o�;;,;1� °���°������������� °���'���� ""I� �u��� ���I������iih�iui����� The SBFRC solicited for proposals through various forms of outreach pointing interested parties to the committee web page. The web page read as follows: The Committee is asking interested groups to complete a Reuse Proposal to help standardize the information the committee reviews for use concepts. Please note, this request for information should not be considered a formal request by the Town of Lexington for any contractual purposes. To be considered as part of a review at the next Stone Building Forum on August 19,please complete your submission as fully as possible by August 13. Reuse proposals will be considered as part of a review after that date but, for inclusion in the final report, must be received by September 17,prior to the Committee's third and final forum, currently planned for late September 2021. SUMMARY 1.) The proposals submitted by the Dalton / Rotundo and Osborne/Sandler/ Chugani/ Hsu Lee groups focused on using the Stone Building as an abolition museum and center for racial justice. In their proposals,the history of slavery and abolitionism in Lexington would be told with a special focus on black residents of Lexington and abolitionsists connected to the Stone Building. The museum and racial justice center anticipated funding to be through grants and fundraising. 2.) The Telephone Museum, Inc., proposed by Vincent Valentine,would house an already existing 501(c)(3) public charity, chartered to inspire children and young adults to become engineers. As a teaching museum, it would provide space for 40 students at a time for workshops and lectures, enough square footage to exhibit thousands of historical artifacts, and a quiet reading room for a reference library containing a collection of 150 rare books, pamphlets, and periodicals. The museum was proposed to operate with grant funding, fund raising, and volunteers. 3.) East Lexington resident Robert Morse proposed that the Stone Building could be used as a modern English coffee house, building on the coffeehouses of the 17th and 18t"centuries where people of all walks of life "could meet for conversation and commerce"The layout of the building would be designed to encourage shared communal activities. No funding specifics were provided with this proposal. The full four proposals can be found on the following pages (in no particular order). ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 46 #1 Stone Building Re-use Proposal Proposal Name: The Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial Justice Proponent's Contact Information: Kathleen Dalton and E.Anthony Rotundo,kdalton4l salem@gmail.com, trotundo9@gmail.com, 978-604-1095 Summary of Project Conceut: Lexin�ton has emerged as a multi-ethnic town willing to face its racial�ast and�resent. To promote the Town's continuing journey toward social justice and equity,we believe this museum and center will help citizens know and acknowledge our shared past,understand how this past connects to our present, and draw inspiration from courageous Lexingtonians like the Burdoos and the Robbins as we seek to make the town a "safe, equitable and just community for all." To achieve this goal,we propose establishing the Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial Justice,which will provide spaces and many exciting activities for a wide range of Lexingtonians to gather, study, discuss, and learn together about the town's racial history and the citizens who worked toward social justice and equity.We plan to offer many of the community benefits the Re-use Committee outlined as desirable for the Stone Building. The Museum takes its name from East Lexington's Robbins family. Eli Robbins, a well-respected abolitionist and entrepreneur,built Robbins Hall for lectures and meetings as a place Where free speech Would be alloWed. In the 1830s,talk of abolitionism was considered dangerous.As antebellum reform movements spread throughout the North, abolitionists like Samuel May(author Louisa May Alcott's uncle)were brutally attacked by mobs in Concord because of they attacked slavery, a profitable institution that brought wealth to southern planters and Northern bankers, shipbuilders, and insurers. It took courage for Lexington's Black and white citizens, including Eli Robbins's wife Hannah and daughters Julia and Ellen to stand up against slavery. Upstairs visiting tourists and local people will hear speakers, see films, or view rotating exhibits about a variety of topics in the large Lyceum Hall room of Robbins Hall Museum of Slavery and Abolitionism. Lexingtonians can learn about Lexington history from Cary Library books and audio visual resources in the Julia Robbins Room and groups such as Association of Black Citizens of Lexington,CAAL,LexSeeHer,and other groups can use the meeting space available in the Ann Burdoo Room. Downstairs the name of the large combined rooms of the Burdoo Center honors Ann and Phillip Burdoo, freed slaves who were among the early settlers of Lexington and whose descendants fought in the French and Indian Wars and the American Revolution. Here the continuing work of Sean Osborne and others to document the many Black Lexingtonians can be presented via lectures and discussions.And continuing research could be pursued with the Lexington Historical Society. This space can be immersive, interactive,with digital exhibits as well as print sources. School groups and tourists could come to learn about slavery, freedom,Black lives after ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 47 Emancipation in Lexington, as well as Black leaders in the abolition movement,the Civil War, and in the long Civil Right movement. Lexington's immigrant history, East Lexington's struggle with anti-Irish prejudice, and the work that many groups have done to build a strong community can be explored in the Burdoo Center as well. The Bernard W. Harleston and Angelina Grimke Teachers'Resource Room honors a Lexington resident who was the�rst tenure-track African-American Tufts faculty member and later the�rst African-American president of the City College of New York and a famous southern abolitionist who taught in Lexington during the Civil War and who with her husband Theodore Weld fought slavery by writing and teaching.This room can provide teaching resources for multi-cultural and universal design education, and it can provide a classroom setting if they want to bring their students to the museum and center for a�eld trip. On-site resources could be supplemented by Cary Library's oral history and Lexington historical resources. One of Eli Robbins'concerns was the inequality that grew in his time,and today we still contend with the long term effects of slavery with twelve generations later still more likely to be poor than their white peers. In the Theodore Parker Office,named after Lexington's abolitionist minister smaller group discussions and volunteers can tivork to support Black entrepreneurs in the Black Business incubator. The Museum and Center's Coordinator would also work here, alongside computers available for public use. The Coordinator would encourage school groups, coordinate with the Lexington Historical Society and the Cary Library, and encourage tourist visits to the Museum and the Burdoo Center. Once again local audiences could listen to the stories of the struggles of runaway slaves and Henry Thoreau's efforts to help them and Lexington's Rev. Theodore Parker's support of the radical John Brown in the same Robbins Hall where abolitionists Wendell Phillips,Theodore Parker, Charles Follen, and Ralph Waldo Emerson once spoke. Because of the Stone Building's origins in the heyday of abolitionism,Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial Justice,therefore, are fitting venues for Lexington to explore its local and national racial history in order to work toward a more welcoming future as a multi-ethnic community. Financial Resources needed to implement the Project: A Planning Group could begin by consulting with the Town of Lexington,the Lexington Historical Society, Cary Library,Town Committees and staff dedicated to Human Relations,Lexington's organized multi-ethnic groups (Association of Black Citizens, Chinese American Association of Lexington, etc.),the African-American Museum of History in Boston, and the National Park Service. The Human Relations Committee and staff could guide the Burdoo Center toward the most effective ways to bring groups together and the History Department at Lexington High School and other schools could help the Planning Group to tailor educational resources to the needs of their students for field trips to the Robbins Hall Museum and Burdoo Center. Then the Planning Group could appoint a Program Committee to work on the educational content of the Museum and center, a Grant writing Committee,and a Volunteer and Fund Raising Committee to get the Museum and Center started. Mackenzie Scott and other donors have made it possible for the National Trust for Historic Preservation(NTHP)to give$3 million dollars a year to African American historic sites, including building money and program start-up funds. See ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 48 https://savin�blaces.or�/stories/2021-action-fund-�rant-recipients#.YRHTwNNKhSw If we write a grant soon we could get some of this NTHP money by the Fall of 2022. Historic New England is not so well funded as NTHP,but they are re-thinking their mission and seeking more inclusiveness, so they might want to form some type of partnership with the Robbins Museum and the Burdoo Center. They have useful experience with fund raising and museum management.Massachusetts Community Preservation Grants and the Massachusetts Humanities Council, as well as the National Endowment for the Humanities could also be funding partners. Within Lexington a Volunteer and Fund Raising Committee could work to have events such as speakers, garden shows, galas,progressive dinners, silent auctions, and other means to raise money. Corporate and small business donors can also be approached and an endoWment Which could cover operating expenses might be a funding option. The Burdoo Center's Black Business Incubator might be able to get funding from the National Urban League,the N.A.A.C.P., or local business groups. Once the Museum and Burdoo Center were up and going,walking tours of Lexington's Black history and its Abolitionist Past could bring in revenue and admission could be charged for tours of the Museum and Burdoo Center exhibits and special events. If the Tourism Committee could include the Robbins Museum and Burdoo Center on bus tours about 60 people at a time could come through the building. The Civil Rights Tourism in the South has proven an economic boon to Montgomery and other cities, and up-to-date history of slavery and abolitionism could draw a national audience. If the Town can't make a financial commitment beyond the building itself, a consultant could be hired to aid fund-raising and to possibly move the Museum and Center to 501 C3 status as a non-profit that coordinates with Town staff. Beyond the building renovation(which grants mentioned above could help cover)the exhibits,books, videos,library chairs, folding chairs and tables, screens,projectors and attachments to laptops, a sound systems, at least 3 computers, apps, and storage, and library shelves, could total as much as $20,000. Deferred maintenance costs for the building, cleaning and daily upkeep for the rooms being used by the Lexington public, and a part-time coordinator of room booking,research, and volunteers would need to be funded,too,possibly by the Town or an endowment. We would hope to engage Volunteer Robbins-Burdoo Stewards who would set up an educational website, coordinate room bookings, and provide staf�ng for hours when the part-time coordinator was not available. What Type of Space would the Proposed Project Require? The existing rooms in the 2009 Historic Structures Plan are attached,marked with room names and proj ected uses. Library shelves exist,but may need to be modified. What would be the anticipated timeline to achieve operation of your Proj ect? 2021-Re-use Committee recommends the Project to the Select Board,Town Meeting votes to go ahead with the Proj ect,including the building Grant applications and the Planning Group start working on fund-raising and program, consulting community groups and academic experts 2022-Select Board-takes bids,hires a restoration architect, and work begins on the Stone Building/formerly known as Robbins Hall Planning Group works with the Town on the building and plans for fund-raising,program, and grant getting. 2023-Building continues and possibly funding raising goals reach the level that active program planning can begin,publicity starts for opening and coordination with the Tourism Committee ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 49 2024-The Robbins Hall Museum of Slavery and Abolitionism and the Burdoo Center for Racial Justice opens--sell tickets to 60 people for gala opening Could the proponent's planning commence within 18 months or two years, assuming the Stone Building's restoration is funded in that time frame?Yes, it should begin as soon as the Proj ect is chosen In what ways would the Project contribute to the Financial Operation of the Stone Building? Please see the Financial Resources section. This proposal comes from retired historians representing other East Lexington and other citizens of the Town who want this Museum and Center to happen because it would help Lexington become a more historically-aware and inclusive community.We are not deep pockets who can sign the lease ourselves,but we can try to get a larger group of Lexington citizens together to provide some funding.And we have some ability to write grants. How would your Proposal contribute to the Lexington Community and fulfill Ellen Stone's gift to the library? We believe the Robbins family would support our proposal completely. They sought ways to heal the original sin of the U.S.--the forced enslavement of Africans. Inequality troubled Eli Robbins and his descendants and other nearby descendants Were shocked when after the bloody Civil War and the divisive Reconstruction the Ku Klux Klan and Southern employers re-invented slavery in the form of peonage, lynching, convict labor, Jim Crow laws, Grandfather clauses to prevent Black voting,and a reign of violence against Blacks. Brave people kept dying for racial equality throughout the twentieth and twenty-first century.The Racial Reckoning that George Floyd's murder is supposed to have sparked will not happen unless we work toward treating every citizen with a knowledge of his/her/their history and a respect for their worth as a person. The Stone Building deed fits this proj ect well--education for students and teachers, a reading room,public lectures, a place for classes and organizations to meet, The Re-use Committee's`Benefit Criteria"fits our project exactly. Imagine a crisis between Chinese-American students and a Black teacher that mushrooms into a community crisis. If the public schools wanted to have a neutral ground and a conflict mediator could be brought in, it could be a use for the Burdoo Center. If Black or Asian students want to volunteer to do Oral History interviews with senior members of their group the Burdoo Center could help them. Internet access could be provided for a limited number of East Lexington residents while staff are in the building, and Lexington High classes could work on term papers in several of the rooms,using research materials.Teachers could brind classes or get professional development points at the Hall or at the Burdoo Center. Tutoring could be set up to support a certain number of students, and economic development would be encouraged by the Black Business incubator. Community groups could book meeting rooms on-line depending upon staffing availability. The Robbins Hall Museum and the Burdoo Center promise to be partially self-supporting and they aim to be both educational and welcoming for the whole community. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 50 #2 Stone Building Reuse Proposal Sean Osborne and Craig Sandler With support from Eldene Chugani, Stephanie Hsu and Anne Lee First Floor-Black Cultural Center Massachusetts is recognized by some to be the�rst state to completely abolish slavery.According to the Massachusetts Historical Society, "slavery was effectively abolished in Massachusetts,with the ruling [on July 8, 1783] by the Massachusetts Supreme Court in the CommonWealth v. Jennison case." Prior to Massachusetts Emancipation Day,Lexington was home to Black residents who were born free, indentured, emancipated, and enslaved. Some of them owned land. Some were baptized in the church.And some of the Black residents who were both born free and enslaved fought in the French and Indian War and the Revolutionary War. The stories of free, indentured, and enslaved Black residents of Colonial Lexington should be shared with the public along the stories of the Black men,women, and children who have lived in Lexington from the end of Revolutionary War to the present. The Black Cultural Center would capture these stories of Lexington as seen through the eyes of the free Black families like the Burdoos,landowners at or near 330 Bedford Street since at least 1708,when Ann Burdoo was admitted to the church(what is now First Parish);the enslaved Black individuals who were emancipated,got married, and had farms in Lexington like Job and Violet Locke; and the Black families who lived in Lexington in the 1800s and sent their kids to the Adams School,the Hancock School, and other public schools in town. One story is that of Peter Tulip,who had been enslaved and Was emancipated.Peter was born in Lexington on January 8, 1754 to Robin and Margaret Tulip.According to Lexington historian Richard Kollen,Robin was enslaved by John Bridge and Margaret was enslaved by Amos Muzzey. Peter Tulip was emancipated by 1783 and was engaged to Patty Oxford of Holliston. Peter and Patty Tulip(who was also known as Martha)had two daughters who grew to adulthood: Olive,born in October 1784, and a younger Patty,born in September 1786. According to Albert`1V. Bryant's article"Lexington Sixty Years Ago,"written in 1890,Peter played the fiddle at Dudley Tavern which adj oined the Harrington estate. There are other stories to tell. Below are class photos from two of Lexington's schools from the 1880s to 1910s. At that time,the Adams School was located on the opposite side of Massachusetts Ave from the Unitarian Church. There is at least one Black student in each photo. It would be interesting to know where those Black children's families lived in Lexington and if any of their descendants are still in town. �"i����c� ��4�c� tisp ��h��l 1 �� ���2��� ns ��h��l 1 14 F�'i ���3������b�a�k ��c��l 1 ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 51 i ���4 �:����.�k�S"�° c��l 1 1 �� ��°�� �:��b�a�e� �::� c��l 1 c� �i ��� ��st c��b. � �as���c� c�r��c�c;�� ..�� ��l 1 Another important connection is Daisy Turner,of Grafton,Vermont, a poet and storyteller who was a frequent visitor to Lexington. Some of her sisters had bought houses in the Meagherville development in Lexington at the turn of the 20th century.A Turner descendant has lived in Meagherville ever since. And�nally,there is the Stone Building itself in East Lexington, in front of the Waldorf School of Lexington. The Waldorf School is housed in the former Adams Elementary School. James "Jim" Banks served as the assistant principal of Adams Elementary School from 1968 to 1971. He was the first Black assistant principal in Lexington Public Schools. Second Floor—East Village aka East Lexington History and Abolitionists of 19th Century Lexington According to Anne Grady and Walter Leutz, In the late eighteenth and early nineteenth centu�ies, East Lexington beca�ne the locus of manufacturing, ent�ep�eneu�ial spi�it and p�ospe�ity that outst�ipped the�est of Lexington. The leading indust�y,fu�d�essing, is estiYnated to have employed over�300 people at its height in the 1830s. 28 othe�businesses and suppo�ting t�ades such as tanning, saw and g�ist mills, wheelw�ight and blacksmithing shops, and a shop that sold West Indian goods cont�ibuted to the economic vitality of the East Village, as it was called at the time. In 1833,Eli Robbins built the Stone Building as a place to hold public lectures. Church services began to be held in 1835 in the lecture hall at the Stone Building.According to Grady and Leutz, "it was not until the late 1840s that antislavery speeches occurred in the building. By that time, a number of people in East Lexington were actively supporting abolition principally under the leadership of Eli's daughter,Julia Robbins." Julia Robbins Ba��ett Julia Robbins Barrett was an ardent free thinker, abolitionist, suffragist, and proud East Lexingtonian. Mary Keenan's wonderful 2011 book,In Haste�Iulia, superbly captures Julia's place in East Lexington history and the many lectures she attended at the Lyceum. Julia can and should have a place in the East Lexington History Center, and she would be a vigorous supporter of the Black Cultural Center. Theodo�e Pa�ke� Theodore Parker was born in 1810 in Lexington,Massachusetts near the village green where the American Revolution began.At about the age of ten,he witnessed a re-enactment of the famous battle where"the shot heard around the world"was fired.[1] The battle had a special meaning to him as it was his grandfather, Captain John Parker,who commanded the militia company that first met the British regulars. His grandfather's role in the battle ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 52 was a matter of immense personal pride to Parker and a topic to which he would later refer to on many occasions. According to Parker's friend and biographer Jonathan Weiss,his most prized family heirlooms were a British musket taken from a"grenadier of the 43rd Regiment," and his grandfather's"own light fowling-piece which he had carried at Quebec,"both of which Parker kept in his Boston study.[2] Parker never knew his grandfather since the captain died of dysentery a few months after the battle.As Parker wrote, "He was sick on the day of the Battle of Lexington,but did his duty from 2 A.M. till 12 at night. On the 17th of June he was too ill to be allowed to enter the turmoil of the Battle of Bunker Hill, so he discontentedly commanded troops who did no�ghting that day."[3] Parker also wrote of an uncle on his father's side who had"served many years in the revolutionary war;he was in the battles of Saratoga and of Yorktown,had failed in business,gone to South Carolina, and married a woman with some property at Charleston,where he then lived."[4] He did not mention if some of the wife's property might have been slaves. [5] Parker wrote in a letter to Sarah Hunt dated June 3, 1858, "when slavery is abolished,the African population will decline in the United States, and die out of the South as out of Northhampton and Lexington."The population of Black folks in Lexington did not die out in Parker's lifetime and there may be some Black families who lived in Lexington in 1860 when Parker died whose descendants still live in Lexington. East Lexington The Branch Library in East Lexington branch began operation on April 19, 1883 in a reading room of the old Adams School. East Lexington residents could leave their library cards there and receive books from the Main Library tWice a week. Miss Nellie Holbrook,the first branch librarian,took the books to and from the Main Library and kept the reading room open"at convenient hours six days of the week." During its�rst year,the branch had an average of 10 patrons a day. (source:https://www.carylibrary.org/history-cary-memorial-library) Figu�e 7 The Old Adams School, 1883 As the 103 families living in East Lexington began to use the East Branch,new quarters were sought. In 1891 Miss Ellen Stone offered the Stone building and about one-half acre of land adj oining Follen Church to the Trustees for$2,000. The offer was accepted in 1893, and the East Lexington Branch was moved to the new building from a room over Holbrook's store where it had spent the previous nine months. (Hudson,Vol. I,p. 408) (source: https://www.carylibrary.org/history-cary-memorial-library) Through the years the Stone building had been used as a private school, as a meeting place for the Unitarian Society led by Charles Follen, and as a lyceum for lectures.Those who had spoken there included Ralph Waldo Emerson, Charles Sumner,Wendell Phillips,Theodore Parker, and Josiah Quincy,Jr. ) (source: https://www.carylibrary.org/history-cary-memorial-library) East Lexington continues to be a home for entrepreneurs and for immigrants from Greater Boston and across the globe. Jim Shimansky grew up in Cambridge and opened an auto repair shop in East Lexington.Accurate Brake ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 53 and Alignment is now run by Jim's son Rob Shimansky.Next door to the auto repair shop is Wilson Farms which was founded in 1884 by James Alexander Wilson,W.M.Wilson, and their brother-in-law George Reynolds. The Wilsons were immigrants from Ireland.And in Liberty Heights,Titilayo Alabi, a primary care physician who immigrated from Nigeria,is raising her family. Figu�e 8 F�ont fa�ade of Stone Building/Ca��ie Fiske, late 1800s It would be great to capture the oral and visual histories of East Lexington and share them in the Stone Building. Those stories would complement the stories which would be presented as part of the Black Cultural Center. BlackBusiness Incubato�(income gene�ato�) The Stone Building could also become the site of a Black business incubator, a place where Black entrepreneurs can launch and grow their businesses.A recent study found that Black entrepreneurs receive only 1%of venture capital funding. Over 3/4 were White and over 17%were Asian. The Black Economic Council of Massachusetts was founded six years ago to advance the economic development of Black businesses, and might be a partner in this endeavor. Income could be generated from investors, foundational or government grants, donations, or the rent or membership fees collected from participants. As noted in a recent article in Forbes, "Closing the opportunity gap for Black-owned businesses starts with acknowledging it. It starts with validating what marginalized entrepreneurs experience. It starts with taking steps to dismantle systemic racism and to combat the ignorance that exists." A refurbished Stone Building can serve many purposes for many people: stand as a place that honors the history of East Lexington and the history of the Black residents who have long been a part of our community; encourage present-day Lexingtonians to share their stories; and support Black entrepreneurs of the future. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 54 #3 Stone Building Reuse Proposal Proposal Name: The Telephone Museum: a 501(c)(3)Teaching Museum. Proponent: Vincent Valentine,v.valentine@telephone-museum.org, 781-314-6864 Proj ect Summary: Introduction: The Telephone Museum,Inc., a 501(c)(3)public charity,is chartered to inspire children and young adults to become engineers.As a teaching museum,we are seeking space to support up to 40 students at a time for our workshops and lectures, enough square footage to exhibit 1000s of historical artifacts, and a quiet reading room for our reference library containing a collection of 150 rare books,pamphlets, and periodicals. Given the scope of the museum's operation,we respectfully request the entire Stone Building structure to become the home for The Telephone Museum. Lexin�ton's Historical Tele�hone Si�nificance: Lexington,MA is the first location in the World to deploy the new telephones which did not require batteries. In 1893,the first commercial common battery switchboard was installed in Lexington's Telephone Exchange 1 which was located Where Rancatore's Ice Cream is on Mass Ave. The original building was moved 240 feet dotivn �Valtham St. and still remains. The common battery switchboard required new and improved transmitters and receivers. These new telephones were"leading edge"and garnered Worldwide interest. So quite literally, Lexington is where the"Call Heard Around the World"took place. The Telephone Museum has in its artifact collection an 1890s commercial common battery switchboard exactly like the one that Was first deployed in Lexington.We would be honored to have the opportunity to showcase this exhibit in the Stone Building. Source of Funds: The Telephone Museum,Inc.was founded in 2016 and has an ongoing Grants management program. The museum submits an average of 20 grant applications per year and has an endowment. The museum also receives donations on a regular basis from its followers. Currently,we are building a sponsorship program which we proj ect to complete in 2022. Timeline: Because The Telephone Museum is a well-established and turn-key operation,we expect installation of the museum into a new location to take no longer than three months. Stone Building Operations: The Telephone Museum,Inc. expects to assume responsibility for utilities,maintenance, and future capital expenses required to preserve the Stone Building. Programming costs and staffing are an ongoing part of the museum's operations which are paid through our Grants management program and fund-raising activities as well as support from a healthy volunteer staff. If we are awarded the use of the Stone Building,we would consider it a lifelong commitment and expect a"100 year"lease. Lexin�ton Communitv Contribution and fulfillment of Ellen Stone's gift: Because The Telephone Museum, 1) is a public charity 2)is a teaching museum, 3)has a reference library,4)has original artwork in its collection, 5)has STEM,History, and Art workshops, 6) engages in public lectures, and 7) chartered to inspire children and young adults,we believe The Telephone Museum's mission and the Cary Library's mission are synergistic. l. Bell Telephone Laboratories,A History of Engineering and Science in the Bell System,The Early Years(1875-1925),pp.498-499 ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 55 #4 Stone Building Reuse Proposal Coffee. Community. Conversation A vision for modern reuse of the Stone Building in East Lexington submitted by Bob Morse,bob@bobmorse.me, 11 Joseph Rd. Lexington on 26 April, 2022 In the 17th and 18th centuries, coffeehouses were a crucial institution in English community and social life. Coffeehouses were places where people from all walks of life could meet for conversation and commerce. In The Social Life of Coffee,Brian Cowan describes English coffeehouses as "places where people gathered to drink coffee, learn the news of the day,and perhaps to meet with other local residents and discuss matters of mutual concern." The Lexington of 2022 is in dire need of institutions that can bring members of the community together.We are living in an increasingly polarized and isolated community. Political discourse is often toxic, and residents of the town have limited opportunities to get to know those outside their direct social circles. I envision the Stone Building as a place that can, in a small way,reverse those trends. It can be a place where members of the town can gather to meet with friends, and more importantly to meet With strangers.A place that encourages open conversation and discussion.A modern version of the original English coffee house. Here's what I think that would look like. The first floor of the Stone Building would house a small coffee and tea bar. The rest of the area would be set up as a space for shared communal activities: large round tables with comfortable chairs that groups could gather around, shelves of books,cozy corners for more intimate discussions, cushions on the floor for kid's story times. More importantly,the environment would be designed to encourage conversation among both friends and strangers.Here are some ideas as to how that could happen: • No phones or laptops would be allowed. • The purpose of the space would be made clear to everyone who visited,with all encouraged to engage in open conversation with those around them. • Staff would act as social facilitators,moving the space,meeting people,making introductions and starting conversations. • Discussion-focused games would be available to play. • Groups like books clubs and knitting groups would be encouraged to use the space to meet. A series of open-to-the-public salons would be scheduled. These are just a few possible ideas.With some creative brainstorming, I think many other options could be developed for how to encourage people to gather and converse. Let me be clear,the vision here is definitely not to create another Starbucks, and not to compete with those nearby.While coffee would be served here, it would not be the focal point.The coffee would be a means to an end, a way to get people in the door,but the chance to meet others and have a conversation is the real purpose. It would be a place for the people of East Lexington meet their neighbors,get to know them, and break down the barriers created by fences and property lines. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 56 APPENDIX 11 ���� � ��������������,,,,������ ������������������� ���������� ����� SUMMARY The SBFRC reviewed the budgets, ownership, and funding models for 48 institutions in Massachusetts and New England. Ourfindings: • Nonprofits commonly lease publicly-owned historic buildings for costs far below market rates, often less than $1,000 per month. Some organizations have long-term leases of up to 30 to 100 years (Brookline Arts Center, Spire). • Several publicly-owned historic buildings were restored with CPA funds and/or grants requested and managed by local nonprofits. • All of the buildings supported entirely by nonprofits are part of organizations established before 1980, sometimes to before 1900. Organizations without long-term investment income do not appear to have the resources to restore and maintain historic buildings in Massachusetts. • Historic buildings which are publicly owned and managed typically include large event rental facilities (banquet halls, gardens etc.) �������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������������� The following institutions are organized by their type of administration and ownership. 1. Institutions by administration and ownership 2. Nonprofit administration, public ownership 3. Public administration and ownership 4. Nonprofit administration and ownership 5. Private ownership Nonprofit administration, public ownership internet,mowing,and snow clearing are all provided 13 entries by the city." [$6758 in2019- M] Website description: Auburndale Community Library The Auburndale Community Library(ACL) is a :!! r i r r � r ! non-profit community library formed in 2009 after Newton, MA the closure of the former Auburndale branch of the Nonprofit: Budget(2019 990):$25995, donations Newton Free Library. In addition to circulating books 100°�0 of budget and other items,we host various community Email from Johane Campbell,Treasurer: activities such as clubs,classes,and cultural events. "We pay a license fee to the city,and they maintain The ACL is open to all.... We rely on volunteers to the building. Heat,air conditioning,alarm, phone, assist patrons and on the generosity of the ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 57 community to fund our collection,events,and Non-investment income sources: ongoing expenses. Admission: $117,381 The City has the right to use the building during Gift Shop: $75,109 hours when the library is closed.To the extent the Membership dues and contributions: $116,968 City is not using the space,the ACL has access to Rentals: $46,970 the building for a limited number of additional hours Occupancy expense(rent, utilities etc.):$95,552 beyond its usual hours of operation. When not in use The Lexington Historical Society maintains four for ACL sponsored or City sponsored activities,the properties: Buckman Tavern,the Hancock-Clarke space may be available to other groups,subject to House, Munroe Tavern,and The Depot(Society the discretion of the Activities Coordinator and the Headquarters. It also runs a gift shop, Activities Committee of the Board of Directors. presentspresentes educational programs,and See The Waban Library Center below for a similar maintains an extensive collection of historic objects, organization. and documents. Brookline Arts Center Community Arts Center �// r i r r� / o!! i r r� r / r� r Brookline, MA Cambridge, MA Nonprofit Budget(2019 990): $1,294,799, paying$96,408 for Budget(2019 990) $592,823: Grants, 16°�0; Program occupancy. Income primarily contributions service revenue,79°�0; Fundraising, 5°�0 ($1,120,161) and program revenue($289,136) Staff budget: $362854,61°�o of budget The Community Art Center,founded in 1937, leases Description its current building,which it moved into"with the The Brookline Arts Center(BAC)was founded in help of the Cambridge Housing Authority"in 1999. 1964 as a small parent cooperative for children's art They raised $1.4M for renovations in 2018 for the classes in the basement of Mim and Barney entire building,which houses multiple community Berliner's Brookline home. It was administered by services.. volunteers and taught by a professional artist. Since 1968,the BAC has been a nonprofit educational Durant-Kenrick House charitable institution, 501(c)3,serving as a See Jackson Homestead and Museum below community center for the visual arts for Brookline and Greater Boston. FiveSparks In 1966,the BAC began efforts to lease empty Fire �l` � � r � r / Station #3 on the border of Boston and Brookline.... Harvard, MA In early 1968,The Town of Brookline consented to Budget(2019 990): $46,741,$24,597 in revenue, its use as an arts center and the BAC moved in. deficit of$12,513. ...Since then,the building has been in continuous use Description by the BAC.We currently hold a 30-year lease with Collaborative hosts a variety of programs in The Town of Brookline. town-owned former library building (Hapgood Building,built in 1887). FiveSparks paid $2100 in Buckman Tavern occupancy(rent,utilities etc.) and an additional � , m!! i i r a r ! $5,530 in"rent for space while building closed" in Lexington, MA 2019. Budget for four properties: (2019 rt, 990) $713,332.The Historical Society ran an Hartshorne House operating deficit that year, but ended up with �" � � r � r ! $377,386 excess revenue due to investment income. Wakefield, MA ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 58 Budget: No publicly available budget documents. accommodate up to 500 people: rentals range from This historic house,with portions dating to 1681, $2,300 to$5,800. was purchased by the Town of Wakefield in 1929. Since 1930,the house has been managed by a Munroe Center for the Arts nonprofit that leases the house from the town.The t m!! r r. r,! first floor is rented for events;the second floor is Lexington, MA i e r � r who live there rent-free. Budget(2018:) $502,577,revenue$545,577, Rentals range from $150/4 hours-$500 all-day;the primarily from service fees($503,601). house accommodates 50 people inside,80 outside. This 1904 elementary school was repurposed as a The Town of Wakefield has committed $50,000 to community arts center in 1984. Unlike most other fixing the house's roof in 2022;$25K of that nonprofits in town-owned buildings, Munroe pays appropriation was included in the MA 2022 budget. high "occupancy"fees-$114,064 in 2018. Jackson Homestead and Museum Simes House �// t /� r l i ri � t m!/ � i i m r / / i i � /j Plymouth, MA Budget(2019): $89,966 in assets,$11,413-primarily Newton, MA $8,255"occupancy". Budget:$397,004 to manage multiple properties and Seized for taxes in 2009,the Simes House was collection;income primarily from contributions and managed by the Simes House FoundationWThe grants ($145,268) Investments($78,791) and mansion r r with i i programs ($65,042). r r i ,and was also granted at This museum and the Durant-Kendrick House and least$50,000 by the r r i Grounds are owned by the City of Newton and r � t for interior restoration. managed by the Newton Historical Society. (The Society also maintains three historic burying South Harwich Meeting House grounds)The Jackson Homestead was given to the �" � � � City of Newton in 1949;The Historical Society pays South Harwich, MA $18,890 for"occupancy"each year. Budget(2019 990): $30,089 revenue,$30,288 Rental rates are$125-$200/hour for both houses, expenses-primarily occupance, rent, utilities, although the Durant-Kenrick House offers special maintenance. rates for nonprofits starting at$30/hour for small Purchased by the Town of Harwich in 1996,the meetings. house is"under license agreement"with the Friends of the South Harwich Meetinghouse, Inc.The town Larz Anderson Auto Museum of Harwich has appropriated at least$544,000 in �l! � r � r ` CPA funds to restore the house since 2007,while the Brookline, MA Friends raised , Budget:2019 990: $842,951. Income for that year was$975,019,mostly from $361,298 in The Spire contributions,$470,502 in program revenue,$97,102 0`� i� � �0 � l in investment income Plymouth, MA The Museum is housed in the Carriage House in the This former synagogue and Methodist church was Larz Anderson Park,which was donated to the town purchased by the Town of Plymouth in 2012.The of Brookline ca. 1948.The Museum paid town spent$650,000 to restore the site.The Greater "occupancy"of$75,642 in 2019.The site can Plymouth Performing Arts Center was given "a 100 ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 59 year near free lease"for the site,which includes a Former public hospital comprising 44 buildings with 225-seat performance hall. 660,000 square feet is being redeveloped.The vision is to have 24,000 s.f. of performing arts space and Waban Library Center 73,000 s.f. of space for visual and culinary arts. � �/! i r r � r. r / Newton, Ma Town Center of Bedford Budget(2019 990):total for organization $53,900 �// o r m ! � t r� it revenue,$47,064 expenses,$10,031 in r rent/occupancy,$10,811 for"events", $5,917 for Bedford, MA website and technology. According to the website,"Town Center, located at The Waban Library Center is a project of the Waban 12 Mudge Way,and Old Town Hall, located at 16 Improvement Society. Like the Auburndale library, South Road,are managed as multi-service centers this library was closed by the city in 2008,and by Town Center of Bedford, Inc.,a non-profit re-opened by a nonprofit in 2009.The Waban Library organization." However,there is no nonprofit by that Center leases the building from the City of Newton, name that has filed form 990 in the last decade, and is staffed by volunteers.Thirty three volunteers although it appears that the Town spent at least working to keep the library open six days a week. $2,510,000 on the building in 2014,and maintains a $150,000 revolving fund for the building,according Public Administration and Ownership to the r r and ti . Commander's Mansion The Town Center's tenants include the Bedford � �/! r i o / Chamber of Commerce, Bedford Youth and Family Watertown, MA Services,and the Bedford Council on Aging.The Publicly owned Town is currently debating r ir � i Description i for the Town Center. Accommodates up to 200 guests inside or under a tent on 7-acre lawn; hosts ca. 125 weddings a year. Whittemore-Robbins House Rents for$2000-$5000 for 8 hours,depending on Arlington, MA day/time. This historic house owned by the town of Arlington houses some town offices and offers rentals for Crosby Mansion events.The interior can seat 90 people indoors at m!/ o r i a l tables,250 outdoors with tents. Rents for ca. Brewster, MA $250/hour.The Whittemore-Robbins house received Publicly owned $154,000 in town CPA funds for exterior The town pays a single employee$39,499 to rehabilitation in 2019. manage and renovate the mansion.As of 2019,the Town of Brewster established a$200K revolving The town of Arlington also rents event space in the fund to receive income from facility rentals and pay r t r � . off mortgages for repairs. Nonprofit Administration and Ownership Medfield State Hospital m!l i r m r ! r � t r� i ! r i Concord Museum t� � r�i ! tt m!/ � r � r l Medfield, MA Budget(2019 990) $2,101,736 in 2019. Received Publicly owned $2,358,340 in contributions. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 60 Local museum owned by the Concord Antiquarian donations,and ticket revenue. It would not exist Society,which purchased the initial Museum without the help of all those who have generously property in 1887.The Museum had more than supported the James with both their time and $20,000,000 in assets as of 2019. donations." French Cable Station Museum Merwin House o// m r i o r�li m �// o i ri o r ! r r� ! r i ! Orleans, MA Stockbridge, MA Established in 1972,this organization has no tax This Historic New England property was acquired in returns publicly available since 2007-but at that 1966. It serves as a museum and as the locationas time,the museum's expenses were$47,775 with location of the Berkshires office of the Housatonic $18,549 in revenue (mostly from investments),and Valley Association. assets of$484,988. The Old Manse Fruitlands Museum �`l ` � � m// r t � r l ! r i l Concord, MA Harvard, MA Purchased by the Trustees of Reservations in 1939, This large museum complex has been open to the The Old Manse has been nonprofit-owned and public in some form since 1914. Fruitlands was operated as a museum for more than 80 years. acquired by the Trustees of Reservations in 2016. Old Schwamb Mill Golden Ball Tavern � ��` i � � ` m!! m r m r / i r Arlington, MA Weston, MA Budget(2019 990): $152,369 revenue,$68,675 The trust supporting this muse ished in 1964.The expenses. Revenue was primarily membership dues museum received $229,534 in investment income in ($21,046),grants ($41,525),and contributions 2019 to support a budget of$157,645,along with ($51,678),with $16050 rent(presumably fromform $15,075 in membership dues and $107,059 in other Workbar). Expenses were"occupancy"($24,523), contributions and grants. and "outside services" ($20,625.) The Old Schwamb Mill was acquired by the James Library&Center for the Arts Schwamb Mill Preservation Trust in 1970. It hosts a �l/ oi i r r a r ! variety of public programs,and has also housed a Norwell, MA Workbar office since 2016. It was restored in Budget: Expenses are hard to calculate as money 2016-2019 using at least$137,000 in Arlington CPA seems to be passed back and forth with the church. money. From 990s:2017 expenses$16,447;2018,$387,397; 2019,$64,701 Royall House and Slave Quarters This library is owned by the First Parish of Norwell, m!!r m r / and is maintained via a charitable trust. It was Medford, MA opened to the public in 1874 and served as the town Budget(2019 990): Revenue$147,692. $80,128 library until 1973.The Town has r contributions and grants,$41,5674 investment r ti income,remainder program service,other revenue. "The James Library and Center for the Arts is Expenses $87,736,for salaries ($37,268) $6,441 for self-supporting and dependent on financial support investment management fees,$9,211 for insurance, from the local business community, individual ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 61 $21,674 for repair and maintenance, $3,596 for year through 2032,and $26,643.96 from 2032-2034, utilities. according to the Museum's i This historic home and only known extant separate r r i i i ; it is unclear why the slave quarters in the northern United States was 2019 reported occupancy expenses are only preserved by the Daughters of the American $28,757. In 2017,Waltham's Community Revolution,and has been owned by the Royall House Preservation Committee awarded the Museum Association since 1907. In 2021 The Royall House $350,000 for a wheelchair elevator,two ramps,and received a 10-year grant totalling $250,000 from the climate control systems. Cumming Foundation in 2021,as well as a $15,400 The Museum rents space for up to 150 people for grant for""Expanding the Story of Northern Slavery" events,charging $1500-$5000 for the whole venue, from Mass Humanities,as well as$25,000 from the ca. $1000 for"cocktail packages„ New England Foundation for the Arts." Garrity House Scottish Rite Masonic Museum and Library mll o i ri i i l m � t� �// m r I� r, / Lexington, MA Lexington, MA Privately owned Budget: (2019): $3,099,892;utilities alone were A complex of several farm buildings once $595,423 for this large complex. $3,318,868 in surrounded the Buckman Tavern in Lexington.The income, primarily from investments($2,197,368), only ones to survive today are a Federal-style contributions,and program service revenue carriage house and the adjacent Garrity House. Built This museum and library,established in 1975, in the first half of the nineteenth century,the Garrity houses a conference center,auditorium,and offices House is privately owned today,although the Town in addition to exhibit space. maintains the grounds through a land lease and preservation agreement. Private Ownership Weston Art and Innovation Center Charles River Museum of Industry m!/ i m r Weston, MA.The Art and oll r ri r � r ! Innovation Center is the makerspace branch of the Waltham, MA Weston Public Library.The AIC is a self-sustaining Budget(2019):$364,584;largest expenses are institution committed to literacy, knowledge and $134,898 for salaries,$86,598 for"exhibit expenses," community with an emphasis on hands-on learning. $33,943 depreciation,$28,757 for rent(see below), The studios are available to anyone developing new $24,614 for office expenses. Income$396,520, skills,expanding a hobby,starting a small business primarily from contributions and grants ($191,786), or just pursuing an idea with the goal of seeing it program revenue($89,343), rentals ($75,782 net) through to reality.The Reading Room is a vibrant and and admissions ($29,665) active cultural center that hosts performances, The Charles River Museum of Industry was founded exhibitions and educational workshops and is in 1980,when a group started raising funds.The available for rent by the public.The vision is to be a Museum finally opened to the public in a three-story neighborhood space where residents of Weston and former boiler house in 1988.The Museum leases its beyond can congregate in a collaborative spirit to premises from the neighboring apartment complex, learn together,create,and use equipment that might and has done so since 1982.The current 20-year not be found in the typical home. Donations are lease expires in 2034,and amounts to$40,200 per made through the Foundation for Metrowest. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 62 APPENDIX 12 �����IV� ,�ui��IW� u������� �u � �II ������������������� �'' m�� i������������i�oiio� ���������� i����� �ui����� � �i� u uuul u vp ,'iilhom���wu"�I ��� illlm ��� p� m�lll�uuuuuuu uullliiiluuuuuuuu��w� �j����umollllll����uuuuI ��������� IIIIIIIIII���� ��i" � ���'"o�um�o�um �u�ui����i" �I������ �u �umii���� IIIII � �uuu iu uuw � Most Relevant Parts of Lexington Community Needs Assessment, 2020 Stone Building Feasibility/Re-Use Committee NOTE: The Community Needs Assessment mostly focuses on outdoor space or indoor spaces used for sports or fitness, such as swimming pools. This summary only includes highlights of the report that pertain to the Stone Building. The entire report is here: https://www.lexinqtonma.qov/sites/q/files/vyhlif7101/f/uploads/lexinqton_repor�200930_with_full_a ppendi�1_O.pdf CHAPTER 1: INTRODUCTION PURPOSE OF REPORT: The Community Needs Assessment examines the public recreation supply and citizen demand for those services. The intent is to strengthen the existing inventory of parkland, pathways, facilities/amenities, recreation, programs, and services within Lexington. (p1) PROCESS:The Town of Lexington Community Needs Assessment followed an iterative process of data collection, public input, on-the-ground study, assessment of existing conditions, market research, and open dialogue with local leadership and key stakeholders (p1) KEY RECOMMENDATIONS: 1. Programming • Utilize the MacMillan Matrix to help plan recreation programming • Enhance and lead outdoor recreation, cultural programming, and therapeutic recreation • Collaborate and build partnerships to deliver before and after school programming, enrichment activities, arts &crafts, and STEAM programs • Further explore the potential to implement outdoor events, historical programs, and nature programs 2. Facilities • Invest in high priority facilities, infrastructure, and support amenities.... 3. Maintenance • Formalize (written) facility maintenance agreements with other Departments and entities that contribute to the system's operations and maintenance • Adopt equipment replacement schedules based on lifecycle and projected use • Formalize (written) maintenance standards (level of care) based on park classification, typology, and desired use and quality • Continue the focus of making ADA improvements throughout the system 4. Community Marketing ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 63 • Create a position that will create "the face" of the Department in order to: • Utilize "traditional" marketing strategies along with implementing new ways to reach residents 5. System Funding • Establish a Foundation • Establish dedicated maintenance funding mechanisms 6. Park Classifications • Adopt park classifications based on a set of criteria • Design, manage, and operate each park site based on a set of desired outcomes 7. Business Planning (pp2-3) CHAPTER 2: COMMUNITY PROFILE LEXINGTON RECREATION &COMMUNITY PROGRAM DEPARTMENT MISSION: To provide affordable, quality programs that meet the needs of the community. We are committed to providing active and passive leisure opportunities that are educational, fun, and life-enriching.The Recreation Department promotes participation by all Lexington residents in safe, accessible, and well-maintained facilities. (p4) LEXINGTON PARKS AND RECREATION GOVERNANCE: In addition to Lexington Recreation & Community Program Departmen the following entities also play integral roles within the system's management: • Department of Public Works • Public Schools • Human Services • Department of Land Use, Health and Development The Recreation Committee, Select Board, and other committees including the Capital Expenditures Committee,the Bicycle Advisory Committee, and the Council on Aging are involved. (pp4-5) TOWN DEMOGRAPHICS: Keytakeaways are from the demographic analysis: • Minimal population growth is expected • Residents ages 60-74 is the group estimated to have the most growth in coming years • The populace is mostly White and Asian. The Asian population is projected to have the most growth in coming years. • Per capita household income is greater than state and national amounts. Many households have time and disposable income for recreation. (pp5-6) COMMERCIAL RECREATION MARKET POTENTIAL: In addition to sports,fitness, and outdoor activities, various commercial recreation activities were examined for local market trends. Commercial recreation has the most activities above the national average MPI [Market Potential Index; National average=100] than any other category. Attended Classical Music/ Opera Performance (208),Went to Art Gallery (203), and Wentto a Museum (201) arethetop three MPIs forthe category and are well above the ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 64 national average. Other activities that expect higher than average participation among residents include: Went to Live Theater(189),Attended a Dance Performance (177), Did Photography (152), and Attended a Sport Event (146). (p9 CHAPTER 3: COMMUNITY ENGAGEMENT INTERVIEWS AND FOCUS GROUPS SYNTHESIS AND KEY THEMES: The following were key themes based on interviews and focus groups • It is critical to identify needs and wants • Indoor space is lacking • There is a desire to have community coordination • An overall determination needs to be made regarding the value parks and recreation gets within the community. Parks and recreation is/can be a direct contributor to solving Town-wide problems. o Reducing social isolation o Positively affecting healthy living o Restorative services and mental health contributions o Emotional and social growth o Building a resilient community • Cultural diversity should be an integral part of the Department's programming. • Inclusion and accessibility • Alternate funding sources may be required Two strategies in particular were mentioned and supported by various stakeholders: sponsorships and naming rights. • Staff are a great asset to the Town.... • Sport field maintenance can be improved.... • All recreation providers need to work collectively to not duplicate services. (pp10-12) STATISTICALLY VALID COMMUNITY SURVEY PROGRAM NEEDS: Respondents were also asked to identify if their household had a need for 30 programs and rate how well their needs for each program were currently being met. Based on this analysis, ETC Institute was able to estimate the number of households in the community that had "unmet" needs for each program. The four recreation programs with the highest percentage of households that have an unmet need were: 1. Fitness and wellness programs — 2,469 households (or 20°�0) 2. Outdoor water recreation — 2,428 households (20°�0) 3. Cultural performances — 2,327 households (19°�0) 4. Enrichment programs — 2,082 households (17°�0) (p20) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 65 ���������� ��� �� �� �I�����w� �� ��� ����� ���r �������� ��� ��� ����� ���� ������ ������� ��� ��� ���� ��r��aw���r��h��w���a�l��������w��w����ww�������;��.��k-n�w����k���l��w����������a���C���w�,����n����� Fu��������Ilw��s�s�r�,�r�w�� I��II���J�U������'�'�'�'�'�'�' � ;����� ���I��r������r r���r���i�� � I��II���J�U������'�'�'�'�'�'�' � �/�/�����i��ii0�i �"w���� ��u I�:u r�I��r��rrr�M�r���� I�II����������J���� �"����" Er�ri�I�rr��r�t�r�,�rr�m� �II�����U����J�J� ���M�� ���:���r���w��s I��II���J�U�������u �,���w� ����r�i���w�s��r�,�r�w�� I��II���J�U������'�'�'�'�'���1�� 1��h�� �w�����r p�r��r�r�n rr�i rn�i r���rrl�� II�����������'�'�'�'�'�'�'�J�J�J�I� ���";��h �utd��r r��r���i�r� II�II�����U������'�'�'�J�J�I� ���w�� r���u r�p�r�,�r�r,r�� II�II�����������J�l� ��'��h��w ��r�i�r p�r��r�r�����-�� II�II�����������'��1� �.�'��� ��i���rw��I�r�,�r�r9r�� II�II�����������'�'�'�J�J�J�� �.�4��� ��������������� II�II������������������ ����� ����� ���II�����tt�I����������rr�n�am�rn�� II�II��������1�� �L���M4 �����ii���r���i���r��r�r�� IIIIII�II�����������JJ�J�I�� ���'�1" F��i II��r rn�Ilt;�-�,��,�r��w��r�,�r�rr~�� ; II�II�����U���1��� ���.�� ��ul��r�,�r�����.��� II�II ���L�� �r����r��� I�IIIIIIIIIIIIII�III�III�III�III�III� ��,���'� ���,�r�r���i�t���a�r��� I�Ill�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lll�lllllllllll ��,��� ���i����r���T��I�,��,������i�,�,��t����t��r�,�ra�� `IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ���. H�I��I������t�������1�r��r��� IIIIIIIIIIIIIIIIIIIIIIIIII ��i��► ��a������������������� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ��� T��r����-�����r�,�r��� �������� �Illlllllllllllllllllllllllllllllllllllllllllllll ��� ���r��,l���l�r�,�r�r�rr� IIIIIIIIIIIIIIIIIIIIIIIII '�'"�N� ���i�l��r�i���r��r°�r�� IIIII� �°�� ��i���i���F����c�r����i�r� �II���I � ��'�, � �r�i�� ,IIIII�� ��� �"�����IN���a��������,�����x t����r��r��;�,����r�r�p�� IIIII����l� ��4� T���r��I���"�r�,����� IIIII���I��� ��'�� ���r�r���h���l�ar�,�r�r�n� IIIII�� �L'��� �u����r���I���i���r�����r��u�� 4�' C� �.���� ����� ����� �,���� �+��am��cc�: I�1��Il�m���ir����"���� ��r�l�II�I�� If�l���l��������� �«���uuuu��I��� �� " � � � PROGRAM IMPORTANCE: In addition to assessing the needs for each program, ETC Institute also assessed the importance that residents placed on each program. Based on the sum of respondents' top four choices,the four most important programs to residents were: 1. Outdoor events (30°�0) 2. Outdoor recreation (30°�0) 3. Cultural performances (27°�0) 4. Fitness and wellness programs (24°io) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 66 ��� �����w��� ���� I��� �w��� ��� � � ��I�� I��"I���i��a�������������������a��I�~a�����������t�u��iit�������������tl�����iiir�������a��I����i��� ���� ������� lllllllllllllllllllllllllllllllllllllllllllllllllllllllll�llllllllllllllllllllllllllllllllllllllllllllll� ���������� ��'� �����������r���������u��� �������������������������������������������������������������������������� ���� ������w������������������ �111����������������������������������������������������f�I�I�� �,�� ��������� ��r���������������� 111111111111111111111111111111111 ���"'� ���������r i���r����������� IJJJJJJJJJJJJJJJJJJJJJJJJJJIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ��i"i"� i�i���������u����������� �J�l�1�J�J��������������J�'��'������������������ ���"� �������u i������������i�u� �����������������NNNNNNNNflNflNflf� �� 1��'°"� �����u�����,���� IIIIlIl11111J11JJ1J�������������������� ����'� ������������,��������� ; �IIIIIIIIIIIIO� �.�� �►���w������������� 11111J1111J1JJJJJJJ!I � �'� ��d��g��u^��I����i����n�i� �"�� ��i�i�i����I�������I�I��,����i� ,����������I ��� ������������u���������� IlJ1JIJJJJJJJJJ)JJJJJJJ�� �"'� ��u�������r�����i�����u����u����� �������� �'��''� ����II������r�����������,�,������������ I�II�II�II�II�II�II�II�II�IIII �� ��w������������� ����i����������-���������,������r���� �f�f�f�f�f�f�f�li�������� ��� ����:�������-�������������,������-,� 11J11a1JJJJJJJ ���"� ����������� ���� �'����N���������II�������„�����������������,������. UU����l�� ���"� �r������-������������� 1JIDIJJJJJJJJ�� ���'� ��i����������������.��� �� �� ����i���I����ii���������u� II11111111J1JJJJJJI��I ��'� ������u���u������u��r��� l�llll.�������� ��� ����,������������n������,����� fl�l�l��l �^�,� F�r�o Iw������u����������,u���l�I��ir���ir�� �'�, I�I��IIi���,����ui��r�����������i���°��� ����C� �� ��M��� ����, , �� �i���i������;������������ � �'� ���������������N������� � �� ������������I���,�i�����������m������I� � ���� ����� ����� ����� ���� ����'� ���i��: ��"�Il r����a���������� "�I����,Ill�1����i�;� ��l»llllll�i��+������ i��������������������������i��������� ��������u��� � , . , � Responding households were asked what programs they and/or members of their household would use most often. Based on the sum of respondents'top four choices,the four programs households would use most often are: 1. Outdoor recreation (31°�o) 2. Outdoor events (28°�0) 3. Cultural performances (25°�0) 4. Fitness and wellness programs (22°�0) (p21) PRIORITIES FOR PROGRAM INVESTMENTS: "The Priority Investment Rating (PIR) was developed by ETC Institute to provide organizations with an objective tool for evaluating the priority that should be placed on Parks and Recreation investments. The Priority Investment Rating (PIR) equallyweighs (1) the importance that residents place on amenity/program and (2) how many residents have unmet needs for the facility/program. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 67 Based on the Priority Investment Rating (PIR),the following nine programs were rated as high priorities for investment: � Cultural performances (PIR=183) [Defined as "ticketed concerts,theatre, dance"] • Fitness and wellness programs (PIR=178) � Outdoor events (PI R=177) � Outdoor recreation (PIR=165) � Performing arts programs (PIR=125) [Defined as "dance, music,theatre"] • Senior(60+) programs (PIR=121) � Outdoor water recreation (PIR=118) � Enrichment programs (PIR=117) [Defined as "cooking, language, photo,chess"] � Historical programs (PIR=112)" [Defined as "classes, events,tours, living history"] (p22) ��� ����������� ���� ���������� ���� ���� ��� � ������ �w�� ��� �"�w��a���° I������r���� ���w�� ��w���u�r�ll�,��r���m������� �mm I�I������'���I������i�����°�If�""U� I, � �������������������������������������������������� � �'�V�I���������"IM��� �.',,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, � �� ��������'�'������li��tli ��� � P����ro�����i�u�;�r��r������ � � � ��� � � ���u��� r� r��� � ,�U ���, ��� �� , ��� �� �'N�����U"�i�'�����"�"���"���N�i�i �i �,��; ���rIr�IN��r�n+����������u�� � �, ��� ���W����W����W����W����W����W����W������ ` �,� I�Ii����rli��I I�r'�r��°���� ,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,, ,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,, ..M: �I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I�I �������6+��i����r�u�u� , �����'��a��rr��r���r��rn������i�r������ ' w� ����r���r�����r�uu� �,, ��u�N�����a�r����������,��!��w����w��� �, . �r����r���� I � ��w�ir��w�r�����r���lii�r����,��r��� I� � �+��u����r�����r-����.��-� I � � �� � ,, ������n��r����u�-��������!�I�I�r+������n� �������� ��� '���i .�������,�'���a I���i�rr�����r�����m���I����n�����r��us� ����a�r���������������u� I, , �"r����r���ur�N����u��,��� I � �� T�����.���o��.���������� I � �� ;��I,��a�i��I���rr�����"ui��n ���r�����al���������� �b�lu����'��������I���I,��a��r��� I�;,��� � �'�����u����I���u��������r��ur���uu�,����iu���, �, � '�����Q���u�������,r��� �, � ���� ,�� � � � ' ����� I � 1C���Ih����I�a����r���r���� � � �� �� � ��f ������r�����c�l I���+��rr��� � � ������������I����i��������������� �w � �u� ��� ���a �� ���� ��r��� E"���I�a�M�����,����� � , � �� � � � ORGANIZATIONS USED FOR INDOOR/OUTDOOR RECREATION ACTIVITIES: The organizations that were used most for indoor and outdoor recreation activities, during the past 12 months,were: libraries (75°�0), movie theaters (53°�0), shopping malls (37°�0), private fitness clubs (36°�0), and Lexington Recreation and Community Programs (35°�0). (p26) ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 68 FUNDING: Compared to other Town services (police, schools, etc.), respondents were asked how important it is to them to fund parks,trails, and recreation programs and facilities. 86°�o indicated it is at least equally important. Respondents supported the following efforts: formalize and expand fundraising efforts, partner with similar providers to operate facilities and provide services, and develop corporate naming rights and sponsorships. (p26) ONLINE COMMUNITY SURVEY: An online survey (powered by SurveyMonkey) was deployed to gain a better understanding of the characteristics, preferences, and satisfaction levels of Town of Lexington residents. CHAPTER 4: EXISTING SYSTEM: PARKS AND FACILITIES PARK CLASSIFICATIONS: The report covers several types of parks with different purposes, including "Special Use Facilities" and Signature Parks." SPECIAL USE FACILITIES: Special use parks are those spaces that do not fall within a typical park classification and usually serve a single purpose. Special use parks generally contain one facility or amenity that falls into the following categories: • Historic/Cultural/Social Sites • Indoor Recreation Facilities SIGNATURE PARKS: Signature parks are locations within a parks system that help define the community. • Brand • Impactful • Place-maker • Regional attraction • Scalable • Mission-centric • Economic growth • Revenue • Underserved market (p45) LEVEL OF SERVICE(LOS) STANDARDS: Level of Service (LOS) standards are guidelines that define service areas based on population that support investment decisions related to parks,facilities, and amenities. (p47) INDOOR RECREATION SHORTAGE: In terms of indoor space, Lexington has a shortage of approximately 33,000 ft. of indoor recreation space. Essentially, given the size of the current Lexington Community Center,the LOS deficit equates to another facility of similar size. (p47) CHAPTER 5: EXISTING SYSTEMS: PROGRAMS AND SERVICES ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 69 PROGRAM LOCATIONS:Approximately half of all LRCPD programming occurs at the Lexington Community Center (or at least on the grounds).This indicates a large reliance on this facility and its spaces. Recreation programs would benefit from increased indoor recreation programming space....(p71) CHAPTER 6: COMMUNITY NEEDS ANALYSIS OVERALL APPROACH: The Community Needs Assessment takes a community-wide approach to implementation;therefore, some items that are identified as a community need may fall out of the purview of the Lexington Recreation and Community Programs Department. In these instances,the Department may be in a better position to "support" implementation. This approach is taken to highlight how collaboration, partnerships, and collective understanding are required to fully meet community needs. Additionally,this approach is taken because several identified needs span the Department's locus of control. (p72) TOWN FRAMEWORK: The Select Board organizes a two-year workplan that outlines the Board's overall goals and top priorities. The current priorities are: • Top priorities o Thriving local economy o Create a predictable framework for permitting process o Engage in a community conversation to define what attractive and vibrant would look like for Lexington o Work with businesses and property owners to develop creative and integrated solutions o Livability o Develop effective transportation solutions o Review residential zoning for ways to create new housing opportunities and protect the diversity of existing housing stock • High priorities o Quality infrastructure, amenities and municipal services o Community character o Create and communicate a plan for broadening diversity of Town staff o Town-wide fiscal stewardship o Develop a capital master plan that encompasses all capital items and incorporates the School's Master Plan • Other priorities o Implement the Sustainable Action Plan and getting to Net Zero Emissions Plan 0 250th celebration o Two-way communication (p72) EVALUATION OF PROGRAMMING: Section 6.3 (p73) discusses programming and how to evaluate the strengths and weaknesses of programming in relation to alternative coverage (MacMillan Matrix). PROGRAM AREAS TO WORK TOGETHER: There is a strong school/education system, Human Services Department, and local library presence. These entities would make great partners. Working collaboratively and/or supporting the best"competitor"will increase the creative and integrated ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 70 solutions to addressing community need. Additionally,this will enhance the Department's fiscal stewardship. (p74) INDOOR RECREATION: Needed indoor space should be multi-functional and include programmable space, meeting rooms,fitness and exercise rooms,walking tracks, and gymnasiums at a minimum. A facility in similar size to the existing Community Center is warranted. (p76) SYSTEM FUNDING: Financing parks and recreation continues to evolve. Public funds are still largely used to provide programs, services,facilities, and amenities; however, non-reverting funds, cost recovery, and funding source diversification are continuing to grow in both importance and necessity. When asked how important it is to fund parks,trails, and recreation programs and facilities within Lexington, residents overwhelmingly said it is at least equally important (if not more important) compared to other Town services (Figure 59�. (p78) ��� ������u������������`������i��� �����u������ii�����I����� �w����ui�����il����a���I�u������ �����, ���w�ur�i���������� ����"�w�� �r���i��i� ����a�� ���r������ri��,�a���l�+������ii���� ���w��r�w���w�u�l�������u�i���'. a��a�r!����m�������r����a�n�cd�m���w���m��'�w+������mi�nti"g�c�m�������ro��'n��g���i�'���rn�""� �� �9�°,�� �. ���+wNi+rmr�mnuiuilUJUIIVIIRGkNk�'k'k'�'���NW��,N�����'�r�r��,`� �'.. � � �'�W��"�tl'�"1��Y�'�"�1T�u��P"���tl°�� NVA4�IBI�i�'�C'k�III�1���"�nc�I�'B� a I����Jm��I�d��"V14',��»���I� I����'�uII"k"�(���r°���P�I� IIII�II���rc,Y�I�'`"m�Ni�`��I�P�+u��'Y� s������.��r����s���a�;��;a���� �`"�����,��":�"����������,���� To achieve and realize community residents'vision forsystem funding, newfunding mechanisms are recommended: • FOUNDATIONS: Foundations enable individuals, organizations, and other entities a different channel to close the gap between identified public needs and available public funds. Foundations support park systems through garnering advocacy, generating philanthropic support, and inspiring the community to action. Additionally,foundation support can be used for capital campaigns for specific amenities and facilities that would help improve the system. • DEDICATED MAINTENANCE FUNDING: Many systems utilize maintenance endowment funds dedicated exclusively for a park's maintenance,funded by a percentage of user fees from programs, events, and rentals, and dedicated to protect the asset where the activity is occurring. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 71 Alternatively, systems with fee-based facilities and/or parks utilize internal park improvement funds created from a percentage of the overall park admissions. (p79) CHAPTER 7 APPENDIX Chapter 7 includes greater detail and definitions and demographics, national recreation trends, assessments of individual sites across town, equity maps, and survey findings. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 72 APPENDIX 13 ���� � �� � �ipl�I�l� �� "�� �� ����i�������� �� IIIIIIVuI I����� ��iiu� The Stone Building has potential to operate community programs, support educational and community education and provide a venue for speakers and performances. An ideal solution would be to have an experienced non-profit oversee the restoration and supervise the programming through a lease of the entire building.The non-profit could collect fees for event rental and in the spaces located throughout the building. If the Lyceum and second floor rooms were used for programming, and the south side of the building was to be used for community gathering space,there would be 565 SF of rentable space on the north side of the ground floor that could be used for interpretive exhibits that could include the historic themes suggested. If this space were to be charged a rate of$20/SF it would only realize $11,310 of annual rental income,which would not be enough to pay running costs of the building. From our case studies of historic buildings owned bv municipalities and run bv nonprofits, it appears that the nonprofits pay rents substantially below market rate. Any future decisions on rental charges should involve a more thorough analysis than this committee was prepared to perform. The numbers below were taken from online 990s and in some cases, conversations with executive directors of the organizations operating the properties. Community Arts Center(Cambridge,MA) Occupancy paid to city(2019):$96,408 Square footage:20,700 $/SF:$4.65 Larz Anderson Auto Museum(Brookline,MA) Occupancy paid to city(2019):$75,642 Square footage:The site can accommodate up to 130 people indoors,500 outdoors:rentals range from$2,300 to $5,800. Munroe Center for the Arts(Lexington,MA) Occupancy paid to town:$24,000 Square footage: 11,680 $/SF:$9.76 NOTE: MCA schools serve over 1400 students/yr,generate about$20/SF Simes House(Plymouth,MA) Occupancy paid to town(2019):$8,255 Square footage:5,000(� r ) $/SF:$1.61 � (Plymouth,MA) Occupancy paid to town:" rl fr "100-year lease,225-seat performance hall Waban Library Center(Newton,MA) Occupancy paid to city(2019):$10,031 Square footage: $/SF.:$2.19 With regard to potential programming revenue, if the Lyceum were to charge an annual subscription of $500 to 60 people (max. occupancy) for events in the hall,that could bring in $30,000. This could pay for a part-time staff inember(at 20 h/wk, $25/hr). Potential income from any tourist activity is unknown at this time. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 73 APPENDIX 14 � � ������������������ ������� ��������������� ����'������ ����������������������������������������������������� �����i�������� ���� Since the 2009 Report was completed 13 years ago,there have been building code changes and significant cost increases. • Massachusetts has adopted a new building code to conform to international standards • In 2018,the state adopted a special building code specific to historic properties. Specific items that should be reviewed in the updated studies for the 2009 report include: • Consider installation of a lift instead of an elevator • Renovating the basement level as useable space • Review accessibility needs for all spaces, and as part of the main entrance • Consider the attached ell and whether its rebuilding would be the `restoration' of a structure or "'new construction" • Explore possibilities of including a small kitchen area and informal cafe area • Schematic drawings to present for review to Lexington's Historic Districts Commission, and Design ReviewTeam • Technology to allow for Lyceum broadcasting In order to complete the Stone Building for 2025-26 and the arrival of an estimated quarter million visitors to Lexington (based on pre-pandemic visitor center counts), preliminary studies must be completed for applying to the Community Preservation Committee (CPC) for inclusion in FY 2024 Community Preservation Act funding. Bidding, award and completion of work will take at least 18 months, and perhaps far longer. Preparing contract bid documents for the restoration of the Stone Building There are five key sections of the 2009 Historic Structures Report which must be updated so that the Select Board and Public Facilities Department can move forward with the Stone Building's rehabilitation. The necessary reports are outlined in the table below. • Re-evaluate the required building improvements considering the building's current condition, improvements made in 2010-2011 by HK,T and the updated Massachusetts building code. • Prepare new scaled plans based upon 2009 drawings • Prepare Revised Structural Evaluation • Prepare Revised Building Rehabilitation Cost Estimate that includes evaluation and pricing of exterior building components and reflect the updated state building code and Town energy efFiciency requirements • Prepare construction bid package based upon revised structural evaluation and updated building condition assessment ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 74 • The Public Facilities Department may wish to consult with a few members of the Stone Building Committee who are knowledgeable in historic building rehabilitation and contracting requirements. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 75 APPENDIX 15 ��� �'���°��� � � 9��� ����������������� ,����,;�i���.������ ��I The information below is taken from p 150-151 of the Historic Structures Report (with the proposed ell described here for accessibility). ����� ��������� �������, F�i���� F���-�' �����u�m�� F��� �i��� ������ ����� ���a�.���� �,��� ���� ��°���°�� ������I ��� �`��������� ��������� °���� ���r����. I--��� ��w� ������� ���� ���� ����� ������� �I����� �.��������� ���� ����� ���������� �,��� ������ ����,,,��� ��� ���i������ ���� A, ���� ������ ii� �I� � ��i��� � ����� ������� ��'� ����i������ii���� �� ���� �������� .�� �'����i����I� ����� ��������� �� �� ,��� ������ �I��� ��Y��� � �� ����� , ����� ����� ��,��� �����i����� �� ���������� �� �-� ��,�i�rR��� �,�� ���� ������: ������ ����G� �;�° ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 76 APPENDIX 16 �������������������������������� �°���� ���I�'������ The following email was sent to people who had submitted their email address when registering for a Stone Building forum and those that enrolled themselves in the Constant Contact database set up on the Stone Building web page. Following the email are the responses received as of 17 May 2022. Dear{{first name}}, The Stone Building Feasibility Reuse Committee is currently drafting our final report.As a person who has expressed interest in the future of the Stone Building, we would like to ask you if you would feel comfortable writing a letter of support(email or email attachment is fine) for the committee's proposed vision for the future of the Stone Building. You may format the letter(email)any way you see as appropriate,but ask that you do include a mention of the vision you are supporting. The current vision (cut and paste if helpful)is shown below. In the short term, a personal letter from you ASAP would be appreciated,in the longer term,a letter of support from any organizations you may belong to would be most useful. Please see lexingtonma.gov/stonebuilding for a video recording of,and the slide deck from, our most recent summary forum. While your support letter will be helpful whenever it arrives,to have the most impact for our presentation to the Trustees of Cary Libraryplease respond by 2pm Sunday May 15th if at all possible. Stone Building Feasibility Reuse Committee Vision for future of Stone Building: 1. "21 st Century"Lyceum programming a. Give people an opportunity to participate in conversation and debate,hear speakers, attend performances, while prioritizing social justice,intercultural relations,and education 2. Historical exhibits(primarily two-dimensional)and related programs a. Interpret the building's 19th-century origins as well as its social and political context (Lyceum,social reform movements,slavery, abolition, women's rights,immigration, etc.) and the relationship of these histories to present-day issues b. Other forms of interpretation such as an online tour,neighborhood walking tour, children's resources,might be included c. Historical interpretation should inspire curiosity and deep understanding of complex issues 3. Meeting spaces, including an inclusive, comfortable,casual,public lounge(for all)to come together with friends and neighbors of all ages Sincerely, Stone Building Feasibility Reuse Committee ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 77 Kerry Dunne,Ed.D./Social Studies Department Head/Lexington High School April 23,2022 To`1Vhom it May Concern, April 23, 2022 As the history and social studies department head at Lexington High School, and as a social studies educator and leader in the Boston area for the past 24 years,including 2 years as the K-12 Director for the Boston Public Schools, and 7 years as the K-12 Director for the Arlington Public Schools, I am writing to offer my full, enthusiastic support for the restoration and repurposing of the historic Stone Building in Lexington MA. This building has a unique and interesting heritage as the site of reform movement activism in the 19th Century, particularly in the years surrounding the Civil War—in a town with a wealth of historic sites connected to the American Revolution,this diversifies our possibilities for place-based education and learning. I can certainly envision active,hands-on learning opportunities for students across the grades studying reform movements, civic action, and immigration—all themes emphasized in the Massachusetts Department of Elementary and Secondary Education's state frameworks for history and social science which form the core of our K-12 social studies learning in Lexington. The building's heritage has been accurately construed as a"lyceum." In a school district rich with talented teachers and students of diverse heritages but short on space for meetings,Workshops, and other gatherings,I can see the Stone Building�lling this vital need and carrying its tradition as a vibrant place for collaboration through the 21 st Century and beyond. I can assure you that my history and social studies department would LOVE to use this renovated space as a site for developing curriculum, listening to speakers, and facilitating workshops. The location is in a part of Lexington with excellent access to public transportation,which also adds to the utility of the building for students and our faculty. In short,as the representative of the history and social studies department at Lexington High School,I am"all in" with my support for the preservation,updating, and repurposing of the historic Stone Building site, and I am happy to answer any further questions or be a part of the process as it unfolds.Thank you for your consideration. S inc erely, Kerry Dunne,Ed.D. Social Studies Department Head Lexington High School ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 78 Barbara Katzenberg Fri,May 13,2022 It has been sad to see the beautiful Stone Building,which is in my neighborhood in East Lexington,lie unused for so many years. I am excited that we have an opportunity to create a new community resource there. The nature of how we represent our history is that it must constantly change based on new understandings of the meaning of the past. This applies to Lexington in that our public spaces are largely focused on the Revolutionary War and life of colonialists while underplaying other eras and perspectives.As a school child I only learned the cartoon version of the lives of indigenous people and the country's history of enslavement.A space to focus on the diversity of people tivho have lived here and the generations of struggle for fair treatment would be a welcome broadening of perspective. "Lyceum" is an old-fashioned word but can have a 21 st century meaning if the Stone Building is envisioned as a venue for encouraging serious conversations about our past and our present. Barbara Katzenberg Town Meeting Member,Precinct 2 Laurel Cooley May 13,2022 I wholly endorse the Stone Building Feasibility Reuse Committee Vision outlined below.Beyond the program and event format, I believe this envisioned building reuse will nurture and sustain community connectivity and critical listening capability toward building civil engagement and discussion. Thank you for the invitation to comment. Laurel Cooley Masha Traber Fri,May 13,2022 Dear Committee, Thank you for your hard work. I have loved this building since I used it as a library 34 years ago, when we�rst moved to East Lexington. In the intervening years,I have gone fairly deep into some of Lexington's history, and feel that our side of Lexington has been neglected, along with the history of many of the people who moved here. In the "great debate", I have been somewhat j ealous of Concord's 19th century history,which involves several of the issues that you list in#2.And I do not necessarily think that the interpretation and 19th century history need totally exclude neighbors coming together for lectures or study somewhere in the building.We need to highlight some of Lexington's non-military,non-revolutionary history as well. Thank you so much! Masha Traber Jeri Zeder May 13,2022 Subject: RE: Requesting letter of support for Stone Building Reuse Committee Vision Thank you! I hope that the Committee's report will offer some innovative and creative ideas for funding and for operating the Stone Building's reuse, as I believe that money,time, and management are the key barriers to making anything happen. Jeri ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 79 MARGARET MICHOLET Fri,May 13,6:55 AM Dear Members of the Stone Building Reuse Committee, Thank you for contacting me. I will definitely send a letter of support. I attended every meeting except,because of illness,the last one. Frankly, I was dismayed to see that the exhibit description included a long list of topics on 19th century reform movements.While I support this, I was under the impression that we would have a permanent exhibit on African American citizens in Lexington,especially focused on the experience of African Americans during the American Revolution,that we would do this so that the whole historical record would be available for visitors from near and far to see and understand. What happened to this idea? Sincerely,Margaret Micholet Margaret Micholet Fri,May 13, 12:22 PM To VVhom It May Concern: I am writing in favor of the vision of the Stone Building Reuse Committee as specified below: Stone Building Feasibility Reuse Committee Vision for future of Stone Building: 1. "21 st Century"Lyceum programming a. Give people an opportunity to participate in conversation and debate,hear speakers,attend performances,while prioritizing social justice, intercultural relations, and education 2. Historical exhibits (primarily two-dimensional) and related programs a. Interpret the building's 19th-century origins as well as its social and political context(Lyceum, social reform movements, slavery, abolition,women's rights,immigration, etc.)and the relationship of these histories to present-day issues b. Other forms of interpretation such as an online tour,neighborhood walking tour, children's resources, might be included c. Historical interpretation should inspire curiosity and deep understanding of complex issues 3. Meeting spaces, including an inclusive, comfortable, casual,public lounge(for all)to come together with friends and neighbors of all ages This committee has worked tirelessly to gather and distill ideas and suggestions from a significant number of people, all passionate in their commitment for the best use of the building. I watched the process of reporting on their progress with every successive meeting. I believe the�nal product is a valuable articulation of our community's hopes for the best use of this historic property. Sincerely,Margaret Micholet Norma Floyd Fri,May 13,2022 Cary Library to whom it may concern Re: Stone Building Feasibility Reuse Committee Vision for future of Stone Building: 1. Offer"21 st Century"updated and relevant Lyceum programming in accordance with Ms. Stone's legacy honoring Lexington. a.As at the Lexington Depot,draw residents to participate in conversation and debate, ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 80 hear presentations, attend performances,with a special ongoing emphasis on prioritizing social justice,intergenerational connection with education on community healing of a history of Lexington racism from Colonial times.The John Birch Society has disappeared from the Lexington phone book,but only very recently has Lexington begun to tell the true story of slavery in Lexington, and racism is now spoken of clearly which offers opportunity for education and true healing. b. There is real work to be done in Town developing and improving intergenerational friendships. Post-Covid,too many older people in Lexington are disconnected, isolated, and need a place to gather for conversation with ambience to augment the austerity of the Community Center. Programming can be geared in coordination with Cary Library and the Community Center and LexPress. 2. Develop interesting Historical exhibits and related programs on Thoreau, Emerson et al. a. Bring back the sign which has disappeared explaining the important Abolitionist and Transcendentalist history of Lexington. Emphasize instead of`disappearing'the *nationally important* social and political context(Abolition,Women's issues,Transcendentalism)of the Lyceum movement and buildup to the Civil War and other social reforms. Educate visitors on the relationship of these histories to present-day issues. b. Interpret the building's 19th-century architectural style and this building's status on the National Register of Historic Places. 3. Design at least the first floor of this building also as a drop-in inclusive,comfortable,casual,public lounge to come together with friends and neighbors of all ages,to develop and enhance intergenerational community outside of school in Lexington. Thank you for your consideration of the importance of the Stone Building to Lexington and National history. S inc erely, Mr. and Mrs.H. Christian Floyd Sarah Francis Sat,May 14,2022 To the Committee: Growing up the East Branch of the Lexington Public Library was a home away from home for me. Living just a short walk away,the children's room was a delight and the corners of the library were an amazing place to learn. It's been shameful that such a space has been sitting vacant for so long. Especially in an affluent area! Honestly I'm not married to any of the solutions for reuse proposed by the committee,I am just passionate about ANY USE of this long vacant building in my community. Shame on Lexington for letting it sit vacant for so long. In exasperation, Sarah Francis Vangie Puopolo Sun,May 15, 1:39 PM Sorry Stone Building Reuse Committee, I do not agree with any of your ideas. The Library offers space for debate, speaker etc.They also have space for exhibits. I have attended exhibits there. The Senior Center can also be used for any of the above. The Stone Building is an eye sore and not worth the money it would take to restore it. Let the people that want to reuse it foot the billl.Ask them how much they are willing to spend. Sorry,no support from me. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 81 Janel Showalter Sun,May 15,2022 Dear Stone Building Feasibility and Re-use Committee, I have followed your efforts for many months and appreciate the commitment each of you have given to this effort and to the process of developing recommendations that would bring the greatest benefit to the Town, its residents, and the surrounding community. As you know,the Stone Building,while it was in use,played an important role in East Lexington and in the social,political, and religious history of the Town. It is important to save and share this history, for its unique importance but also because it provides a way for Lexington to broaden and complement its more well-known historical narrative. But more than as just a place to tell history,it has the chance, if your recommendations are accepted,to once again become a dynamic part of the community. I fully support the idea of returning the building to its original use as a Lyceum.What a unique opportunity this is. While many towns have established Lyceums in recent years, few have the opportunity to do so in a building intended for that use.And what a wonderful way to connect our present to our past and to demonstrate that the need for education and discourse about serious, sometimes tough issues is one that never goes away. I also appreciate and fully support your recommendation to open the building up to community groups and residents as a meeting space.A number of organizations,including LPS,have already expressed such an interest and having the space in constant use will ensure it is the"living"space that many in Lexington desire. Before these uses can occur,however,the building must be saved and someone must spearhead efforts to raise funds for displays and programming, coordinate this programming, and work with the many community groups who are already interested in how they might use and support the building.Tour recommendations to renovate and hire a coordinator are vital to this effort. I believe the path this Committee is recommending is a real tribute to the building's creator,Eli Robbins, and to his granddaughter,Ellen Stone,because they speak so well to the issues about which they were both clearly committed. I hope the Town will act quickly upon the recommendations of the Committee and ensure this special place can continue to play a vital role in the community for generations to come. Thank you, Janel Showalter Laura Rosen May 15,2022 I support the vision for the use of the Stone Building as outlined below. This vision for the future both honors the building's storied history and brings back an important forum for community exchange,which is ever more critically needed in our divided nation. Thank you for your work on this Committee. Regards, Laura Rosen,MD,PhD VP&Head,Neuroscience Translational Medicine,Takeda ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 82 Stephen Perkins May 15,2022 I want to express my support for the vision for the Stone Building put forth by the Committee. I am particularly supportive of the first two elements of the vision-the Lyceum programming and the Historical exhibits. This is a wonderful opportunity to bring life to an important part of Lexington's history. I encourage the Trustees of Cary Library to add their support to the Committee's vision. Stephen Perkins Melanie Thompson May 15,2022 To: The Trustees of Cary Library and Stone Building Reuse Feasibility Committee Re: Stone Building Hello everyone, I'm writing to extend my strong support of a full renovation and reconceptualizing of the Stone Building into a 21 st Century Lyceum which would bring us back full circle to the building's origins. The issues discussed in the 1700's seem just as relevant today, as we have sadly seen from the horrible events that took place yesterday in Buffalo NY. I believe we need to spread the word about the devastating impacts racism and supremacy have on our society, and a Lyceum would be a wonderful gathering place for the members of the Lexington community,tourists and others to enj oy and learn about our past. The town of Lexington has played a leadership role in our country since the very early days of our founding,and I think its strong tradition of racial justice, abolition, slavery,women's issues, etc. should continue as a focus of the uniqueness of our area and of the building. The full renovation of the Stone Building museum,which as many agree is a National treasure, should be a part of the continuing history of our community. Again,I strongly support the restoration of the Stone Building,Robbins Hall Museum of Slavery and Abolition, as a 21 st century Lyceum prioritizing DEI enrichment and historical programs, lectures and an active community space for all to learn from and enj oy. Thank you everyone for all of your work and focus on this important proj ect. Lisa Harrington May 15,2022 Good morning, I have been a resident of east Lexington for over 20 years raising my family. When the stone building on Mass Ave was known as the East Lexington Library my family made use of the many resources. And were dismayed when the flooding shut it down. It remained a mystery why it was not used for years,remaining vacant. That's why I am writing. I am grateful for the time and thoughtfulness that went into the ideas in the proposal put forth by the The Stone Building Feasibility Reuse Committee and fully support it. The uses put forth would benefit the immediate community,the town of Lexington and beyond. Thank you for considering. Regards, Lisa Harrington ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 83 Ken&Anita Shine May 15,2022 Dear Stone Building Feasibility Reuse Committee: Thank you for the work you have done to ensure the preservation of this wonderful historical building. Out of the three main options presented, all of which would benefit our community,we think the option that would have the most value to our community would be the gathering space option. It is tempting to continue the Stone building's historical role as primarily a lyceum. However,there are numerous other venues in town that fulfill that role. As a result,the Stone building would be under-utilized. Such under-utilization would likely again lead to neglect. The historical exhibit space option is also attractive. However, since it is removed from the main historical attractions in town, it would get ignored. Therefore,the best option is the meeting space option. The extensive ad-hoc use of common spaces in Cary Library shows that such spaces are popular. East Lexington would benefit from having such space locally. In addition,we do support reserving some space for historical exhibits,highlighting the important issues that the building's events have promoted. The building would benefit from providing access from the bike path. Public rest rooms could be provided along with requests for donations from the rest room users. Thank you again for your work on this important proj ect. Anita Shine Kenneth Shine-Precinct 2 Town Meeting Member Susan&Brian Cutler May 15,2022 I support the vision for the use of the Stone Building as outlined below. I am particularly pleased that the vision is a flexible one that supports many uses, including lectures,the arts,and reading,while also supporting social justice issues. Bravo to the committee for arriving at such a great vision. Susan and Brian Renee Steinbrecher May 15,2022 I support the vision for the use of the Stone Building as outlined below. Renee Kathleen Dalton May 15,2022 To the Select Board and the Cary Library Trustees: I am a Lexington resident who strongly supports the SBFRC proposal to save the Stone Building. My reasons are these: 1) Lexington defines itself as a cradle of American liberty, and it is time to recognize in Lexington's self-presentation the unfinished work left by the American Revolution. The Robbins family who built the Stone Building believed that when the Declaration of Independence stated that "All Men are Created Equal"the work of making those noble Enlightenment-era ideals a reality required the abolition of slavery. Lexington has long been the steward of a historic home and lyceum building where key figures in the Transcendentalist movement spoke, ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 84 and it is time to renovate the building and make its history a part of Lexington's story that it tells school children and tourists. Lexington is a place where brave abolitionists risked bodily harm to speak out against racial injustice. 2)The SBFRC process moved toward a Lexington Lyceum concept over its long deliberations because of a desire to make Lexington a place where current issues were debated and faced. 3) Lexington has done its needs assessment and several groups in town could make good use of the Lexington Lyceum.When you ask Lexingtonians what they want in the Stone Building,the schools tell us that they need field trip space to learn about slavery,the Robbins family, abolitionism, and the Civil War and to do teacher professional development meetings to support them in keeping up-to-date and in working together. The Recreation department and Lexington Historical Society could also use the space, and certainly the Liberty Ride could bring 60 people at a time to the Emerson Lyceum Hall to learn about the history of Lexington in the nineteenth century. Others want a reading room to learn about history or to have a quiet place to read, and others want to work with Lex Media to do oral histories of their j ourney to Lexington and their Lexington lives. 4)As I have worked to let people in affinity groups around Lexington knoW about our hope that the Lexington Lyceum will be up and running by 2025, every group has been enthusiastic about working together on shared programming about common interests--common experiences as immigrants, common hopes for the community, common ideas about solving problems together. The SBFRC has worked hard to listen to a variety of voices to assess community interests and needs. Their truly democratic process has led them to make these recommendations which will, I believe,make a huge contribution to the cultural capital and community spirit of the Town of Lexington. I have worked with the SBFRC as a leader of the Stone Building Advocates to encourage the SBFRC to focus on race relations,Black history, abolitionism, and the Robbins family circle.As a historian I have been working to find out more about the community that existed within the Robbins Hall/Stone Building--mostly Transcendentalists and reformers. I admire and support their proposal and see that they have very broad support in the community. I am willing to work with the SBFRC and others to help with historical interpretation,research and writing for exhibits and tours, and fundraising to make the building in the long run financially viable. I hope you will vote to move this proj ect forward. S inc erely, Kathleen Dalton, Stone Building Advocates Public History Consultant Research Affiliate, Charles Warren Center,Harvard University Emerita,Phillips Academy,Department of History and Social Science Stone Building Advocates: Salvador Jaramillo,Melanie Thompson,Rosemary Trowbridge, E.Anthony Rotundo, Eileen Zalisk, Sabine Clark,Janel Showalter Sarah Felton May 16,2022 ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 85 To`1Vhom it May Concern. I fully support the vision outlined below. As an architect I consider the Stone building one of the most important representations of the Greek revival period in Lexington.As a resident of Lexington I consider the unique history of the Stone building significant for our town and for the country as a whole.We have an opportunity to breathe new life into this building and continue the legacy of creating spaces that support freedom, equity,and inclusion. S inc erely, Sarah Felton Jessie Steigerwald,President,LexSeeHer,Inc. Leslie Masson,Treasurer,LexSeeHer,Inc. Betty Gau,Assistant Treasurer,LexSeeHer,Inc. May 16,2022 LexSeeHer, Inc. has a mission to make women visible in our community.`1Ve ask the town's decision-makers to consider the untold stories of Lexington residents,including women and Black residents, as well as Indigenous and other under-represented groups, as you evaluate the future use of the Stone Building.We support a mixed use that would offer a contemporary version of the original Lyceum and dedicated space to historic exhibitions that could present untold stories about our community. Women have played a role in almost every family, every household,and every building in the town- though we have few examples where that is visible. The Ellen Stone building is an important place, and any new use should make sure to tell her story. Ellen Adelia Stone Jr.had an interesting life,but no children to carry on her name or legacy. Ellen graduated from Boston University Law School in 1889,just seven years after the first woman in Massachusetts was allowed to become a lawyer.At the time,Ellen was indeed a bold woman of Lexington. She also donated significant textiles to the Museum of Fine Arts. These works allow us to better understand history, and her forethought should be recognized. LexSeeHer has experienced the thirst in our community to learn more about the untold stories of Lexington's women. First,there has been an outpouring of support for a new women's monument. Second,when LexSeeHer partnered with LexArt in February to bring forward some of the untold stories of Black women,many people visited the exhibit and attended the coordinated Zoom events. The installation"Free And Not A Slave: The Legacy of Margaret Tulip"drew positive feedback from community members Who wanted to learn more. In the case of the Stone Building,where a Lyceum program added great cultural and intellectual richness to the lives of Lexingtonians,Eli and his daughters collaborated in drawing noteworthy speakers to town. Mary Keenan's book, In Haste,Julia, documents the fact that many of the famous men who came to speak at the Lyceum were invited by Eli's daughter Julia Robbins. She also helped arrange logistics for their visits.All social movements rely on relationships between people across communities. It would be helpful if exhibits in the new Stone Building could help people reflect on this aspect of history.We can look at who visited,but also explore why they were drawn to accept an invitation from Julia to come and speak in Lexington. Our 2022 community shares some similar values with those who attended the Lyceum lectures. In its heyday the Lyceum helped residents think about temperance, abolition,Women's suffrage and other social justice pursuits.While many residents can click a button on a laptop to think about social justice,nothing can replace the act of gathering together in person to experience a live lecture.The conversations on the way into and out of a lecture are where people establish the relationships and friendships that make it possible to undertake work. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 86 With an incredibly rich history, Lexington has benefitted from generations of volunteers working to preserve and portray community life in the 1775 period. But,we are increasingly aware of the richness of the 19th century.Using the Stone Building as a place where historical exhibits may be displayed will support residents and visitors gaining a better understanding of the threads that connect us from the 1700s through to the present. Much of America's history has been taught in an incomplete manner.We owe it to each other,and to future generations, to create space to tell these stories. LexSeeHer has requested approval for a new monument on the Visitors Center lawn.As designed by Meredith Bergmann,the monument portrays women's contributions across the sweep of history.While the monument is weighted to include women from the 18th century on the land that was once Ruth Buckman's homestead,it does recognize some women from the 1800s. Ellen Adelia Stone,Jr. is depicted standing beside her aunt Julia Robbins Barrett. The LexSeeHer monument will help people to make the connection between the men who fought on the Lexington Commons and their granddaughters who carried on the pursuit of freedom and liberty. The monument also includes other women who were contemporaries of Ellen and Julia,whose stories are waiting to be told,including Mary Elizabeth Miles Bibb,the first Black woman to graduate from the Normal School. If the Stone Building becomes a place for sharing,learning, speakers, and exhibits,We Will all benefit.We have appreciated the brainstorming that has gone into developing meaningful community uses for the Stone Building, and hope our input is helpful. Sincerely,Jessie Steigerwald,President, LexSeeHer, Inc. Leslie Masson,Treasurer, LexSeeHer,Inc. Betty Gau, Assistant Treasurer,LexSeeHer, Inc. Melanie Lin/Hua Wang May 16, 2022 Dear Stone Building Feasibilty/Re-use Committee„ We strongly support the proposal for the renovation and future programming of the Stone Building proposed by the S.B.F.R.C. We like the idea of the Lyceum, the interesting historical exhibits and meeting spaces, and we look forward to the opportunities the new Lexington Lyceum can provide for telling immigrant stories and learning about each other as we build an even better Lexington community. Thanks very much for your consideration. Best regards, Melanie Lin Hua Wang Presidents of Chinese American Association of Lexington (CAAL) Victoria Buckley, Chair Commision on Disability May 17,2022 RE: Stone Building Dear Stone Building Feasibility/Re-use Committee, At the meeting held on May 17,2022,the Commission on Disability voted unanimously to support the vision of the Stone Building Feasibility Reuse Committee(SBFRC) for the future of the Stone Building.We understand ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 87 that this is not the design of the project but is instead the vision.This will be discussed further at the meeting of the Cary Library Trustees on May 18 and the Select Board meeting on May 23. The Commission wishes to see full accessibility to the building for both floors as well as programmatic access to all future events held there.We understand that the physical access issues will be addressed more in the design phase,but the programmatic access is important in the vision phase.We fully support the uses proposed by the SBFRC including lyceum programming,historical exhibits,meeting spaces and interpretations of the building's 19th-century origins of social reform as related to present-day issues. The Commission on Disability fully approves of the vision. Please add this letter of support to your presentations on May 18 and May 23. Sincerely,Victoria Buckley Victoria Buckley Chair, Commission on Disability Sabine Clark July 9,2021 The renovation of the Stone Building provides an opportunity to honor the untold history of the building and East Lexington. The building has a strong connection to the abolitionist movement, and East Lexington was home to a number of Black families in the 19th century. For that reason, I strongly support the proposals to make the building a living history museum whose primary purpose is to illuminate the lives of early Black residents as well as to bring greater awareness and understanding of current issues of racial justice. I propose naming the building the`Burdoo-Robbins Center for Living History."This name communicates the building's focus,pays tribute to significant figures in local history, and conveys the connection to the interests of today's residents and visitors. While the Center's primary identity is a Black history museum and racial justice center,this is compatible with many of the uses suggested in the concept document, as shown in the accompanying diagram. It strikes me that many of the ideas proposed by local residents overlap and could be strengthened by bringing them under the umbrella of the Burdoo-Robbins Center. The building would host several types of exhibits and programs: A permanent exhibit on Lexington Black history, including local Black families and the role of the building in the abolitionist movement A Racial Justice Center to explore and deepen understanding of current issues of diversity and inclusion. It would host a Black business incubator and sponsor programs on current issues of racial, social, and environmental justice A Cross-Cultural Exchange with a 21 st century Lyceum. This would bring alive the shared history and foster an understanding among different local cultural groups. The cross-cultural theme can drive programming via lectures,performing arts, and social gathering. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 88 APPENDIX 17 ������������� IIIII� ��������������������IIIII����IIIII�����IIIII�" ���������������°��IIIII����� �������������������������IIII������,��°��°� �������I�����, ���������������� ��IIIII�"�°� � ����������� ������� ����� �� � Decision Maki n Outl i ne g for the Use of the Ellen Stone Buildin g � , 2 The Ellen Stone Building was sold to the Town of Lexington in 1892 for a nominal fee of$2000 and a set of deed restrictions governing the use of the building.The building most recently operated as the East Lexington Branch Library until 2007 when declining patronage and water damage from a pipe failure led to the closure of the branch library. The Select Board has convened an ad-hoc committee to investigate and prepare a feasibility study on possible re-uses of the historic Stone Building.Some confusion has arisen as to the decision-making process for approving and implementing a recommend use. This memo outlines the primary roles and responsibilities for the decision makers involved in the process. The primary role of the Library Board of Trustees,regarding the Ellen Stone Building, is to determine that the use for the building is consistent with the terms of the deed for the building. In accordance with the provision of the gift of Maria Cary establishing a public library in Lexington,the Board of Library Trustees consists of"the Selectmen,and the School Committee of the Town for the time being and the settled ministers of the place." The Board of Library Trustees oversees the financial affairs,trust funds,fundraising activities and sets the policy for the operation of the Library. Further details can be found in the The Library Trustees are also named in the deed for the Ellen Stone Building.The deed stipulates that the property is to be held by the Town in perpetuity,and to be"held and maintained under the direction and management of the Trustees of Cary Library."The deed also specifies the sorts of uses to which the property may be put.Town Counsel advises that uses outlined in the restrictions may be combined and that choosing a use from the seventh category should be accompanied by a discussion and rationale for why the use is appropriate and consistent with the Library's mission. The Town Manager has jurisdiction over the maintenance, repair, rental,and use of all town property,except schools and libraries. Insofar as the Ellen Stone Building is not used as a branch library,the Town Manager and Select Board will determine how to lease the property and how to implement any program approved by the Library Board of Trustees—including entering into an agreement with a third party to deliver the approved program. Should funding be required for capital improvements or executing a program in the facility,Town Meeting must appropriate the funds from the Town budget.As a historic building,funds from the Community Preservation Fund may be available for preserving the building if that funding is recommended by the Community Preservation Committee. Should the Town seek to sell the property, it can only do so with the authorization of Town Meeting. Other parties such as charitable organizations or government funding agencies may be sources of grants to fund capital or operating expenses for programs to be operated in the Ellen Stone Building. In many cases,these funds may be used without appropriation by Town Meeting. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 89 The Library Board of Trustees is responsible for approving what is operating in the Ellen Stone Building.The Town Manager and Select Board are responsible for maintaining the building and for operating or contracting with third parties for an approved program in the building.Town Meeting is responsible for appropriating funds or for ongoing programs and capital expenses or authorizing the sale of the property. First, For a branch depository for the circulation and exchange of books of the Cary Library. Second, For a public reading room. Third, For a public art museum. Fourth, For a meeting place for such classes(not schools)in special departments of literature,art and science as may be formed in East Lexington. Fifth, For such public lectures as may be given under the auspices of,or authorized by said Trustees. Sixth, For a meeting place for the youth and children of East Lexington,for games and social diversions under the supervision of said Trustees. Seventh,And for such other purposes as in the judgment of said Trustees shall not be inconsistent with the realization of the main objects of the said Cary Library,said Trustees being hereby authorized and empowered to determine at any future time whether any proposed use is in conformity with such objects. ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 90 uumuuuul�� � uuuu i ��m����il uuumi � i�V Cary Library(2022) Strategic Plan m!l i , i �, Menders,Torry&Spencer Inc. (2009) Historic Structure Report& Recommendations for Rehabilitation & Reuse, The Stone Building. t �l� �I i t ! i l l il l li l l I lr i I �r r�� � A history of the Lyceum movement appears on p.6 of this report. Lexington Cultural District Designation Effort (2021-2022) t mll �I i t l i � I tl l I r I� i ri t� i� ti � r Lexington Recreation (2020) Community Needs Assessment. tt mll a l i t /r r i � it�� r r l i I� r i t / r ll r i � � Lexington Select Board (2020-2021) Select Board Goals mll � �. l � l � A�� � l IB Town of Lexington (2021) LexingtonNext Comprehensive Plan t �lll i , t t� r�ll Town of Lexington (2022) LexingtonNext Comprehensive Plan Goal 8:Recreation & Community Gathering t �!! �I i t m� ! i ! l i l l �, l i 1 l l I /l ��i I t �i �, I_ �r r i -_ it�_ ri � � � Town of Lexington (2022) Governmental — Civic Use District(s) tt mll �I i t / I i � r� t/ � l� r t I��1� ��� �l� � i i � � i tri t ----------------------------------------------------------------------- Report of the Stone Building Feasibility/Re-Use Committee 2022 - May 19, 2022 91 AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Discussion Regarding Select Board In Person Meeting Participation and Location PRESENTER: ITEM NUMBER: Board Discussion I.9 S UMMARY: T he S elec t B o ard will d is c us s p artic ip atio n metho d s and p o tential lo c atio ns fo r in-p ers o n meetings as the extens io n fo r remo te meeting p ro vis io ns und er M G L C hap ter 22 o f the Ac ts o f 2022 was due to exp ire o n July 15, 2022. On July 14, 2022, the House and S enate each passed a bill extending certain C O VID-19 related measures to March 31, 2023, including holding remote meetings and public access to those meetings. The Governor needs to sign the bill in order for it to take immediate effect. G iven that info rmatio n, the B o ard s till need s to ad dre s s when/ho w it will c o nduc t meetings with in-p ers o n p ub lic ac c es s and meetings where the B o ard need s to meet fully in p ers o n. To p ic s to b e d eterinined inc lud e: 1. an ap p ro ac h to ens ure all memb ers have the ab ility to p artic ip ate remo tely if need ed and s till p ro vid e a quo rum o f the b o ard in p ers o n when it is required, and 2. lo c atio ns where all five memb ers are c o mfo rtab le meeting. We have d is c us s ed this matter o n two p rio r o c c as io ns and the B o ard has b een given up d ated info rmatio n o n air exc hange and H E PA filter d ata fo r all p o s s ib le lo c atio ns. SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022 8:l Opm AGENDA ITEM SUMMARY LEXINGTON SELECT BOARD MEETING AGENDA ITEM TITLE: Meeting Information PRESENTER: ITEM NUMBER: S UMMARY: SUGGESTED MOTION: FOLLOW UP: DATE AND APPROXIMATE TIME ON AGENDA: 7/18/2022