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HomeMy WebLinkAbout2022-06-13 SB-min Select Board Meeting June 13, 2022 A remote participation meeting of the Lexington Select Board was called to order at 6:03 p.m. on Monday, June 13, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr. Pato, Ms. Barry and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell, Deputy Town Manager; and Ms. Katzenback, Executive Clerk. Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town’s website. ITEMS FOR INDIVIDUAL CONSIDERATION 1. Proclamation Request – Welcome the Malaysian Minister of Health to Lexington VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve and sign a proclamation recognizing the Malaysian Minister of Health's visit to Lexington and to welcome him to town. Ms. Iyer explained that the Malaysian Minister of Health is visiting Massachusetts as part of the World Health Organization (WHO) conference at Harvard. He will be spending some of his trip visiting Lexington, specifically Takeda, in hopes of forming more serious relationship between Takeda and the Malaysian ministry. He will be at Takeda on Wednesday from 4:30pm – 6:30pm. DOCUMENTS: 2022 Welcome the Malaysian Minister of Health's Visit to Lexington Proclamation 2. Discuss Select Board Committee Liaison & Membership Assignments Mr. Sandeen noted that he previously expressed concern that the phrase “adequately informed” in the Draft Select Board Liaison Policy may have different interpretations as to what is adequate. Mr. Lucente stated that, in his opinion, he believes “adequate” means the Board being informed by liaisons at the earliest possible date with the best possible information. Ms. Barry stated that she believes around the time that a committee posts on its agenda regarding potentially bringing a bylaw change or something similar, there should be an email from the liaison to the Board and to the Town Manager informing them. Ms. Hai suggested that the word “adequately” be replaced and recommended the sentence to now read as follows: “that the Select Board and Town Manager are informed in a timely and ongoing manner prior to voting the warrant.” The Board was in agreement to this amendment in the Draft Select Board Liaison Policy. VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adopt the Select Board Liaison Guidelines as amended. Mr. Lucente agreed to be the Lexington member for the Hanscom Area Towns Committee (HATS) effective July 1, 2022. Mr. Sandeen agreed be the Select Board member to the Community Preservation Committee. Ms. Hai reviewed the potential grouping of committees to assign Select Board liaison, and noted groupings were made to align with the overarching Select Board Goals: Group A - Community Compass; Group B - Livable Lexington; Group C - Local Economy; Group D - Quality Services; and Fiscal Stewardship is an overarching goal for all committees. Mr. Sandeen presented an alternate proposal of grouping the committees for the purpose of making liaison assignments. The Board concurred to have four primary groupings with some minor edits to be made by Ms. Hai. The Board agreed to assign Mr. Lucente to Group C, Ms. Barry to Group D, Mr. Pato to Group A, and Mr. Sandeen to Group B. The Select Board Committee liaison assignments will be communicated to the committee chairs, Town Clerk and posted to the Select Board’s page on the Town Website. The Board agreed to make these assignments effective July 1, 2022. DOCUMENTS: Draft Select Board Liaison Policy, FOR DISCUSSION: Potential Committee Membership Appointments for Select Board Members, Proposed Groupings for Select Board Committee Liaison Assignments, M. Sandeen Proposal for Committee Groupings for Liaisons 3. Discuss Select Board Goals & Implementation The Board reviewed its objectives and how to measure them. Mr. Pato explained that he thinks of this as a measure of how the Board is meeting the goals for the common resident’s satisfaction in living in Lexington. This can be examined through moving forward in creating a particular sentiment in Town or a particular ability to service needs that the community has. Mr. Sandeen noted that goals sent to the Board from the Town Manager might be items that fall under the initiative category. Mr. Lucente noted that only 50% of the departments have reported on their goals, and recommended that remainder of the department submissions be collected before discussing initiative priorities. The Board agreed to move goal #5: Maximize sustainability and resilience while mitigating negative climate impacts, from Quality Services to be listed as goal #4 under Livable Lexington. Mr. Pato explained that the Comprehensive Plan Advisory Committee is presenting its report in draft form. The Planning Board is working through multiple sessions to review sections of the draft. He suggested that Board members read through the sections, because they speak to what a broader portion of the community aspires to. Mr. Sandeen suggested that the Town Manager weigh in on the proposed initiatives as well. DOCUMENTS: Working document for Goals Discussion, Goals From Staff ADOURN Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the meeting at 7:18 p.m. A true record; Attest: Kristan Patenaude Recording Secretary