HomeMy WebLinkAbout2022-06-06 SB-min
Select Board Meeting
June 6, 2022
A remote participation work session meeting of the Lexington Select Board was called to order at 6:02
p.m. on Monday, June 6, 2022 via hybrid meeting services. Ms. Hai, Chair; Mr. Lucente; Vice Chair, Mr.
Pato, Ms. Barry and Mr. Sandeen were present, as well as Mr. Malloy, Town Manager; Ms. Axtell,
Deputy Town Manager; and Ms. Prizio, Department Assistant.
Ms. Hai stated that the meeting was being conducted via Zoom as posted, with the agenda on the Town’s
website.
PUBLIC COMMENTS
Jeff Howry, 5 Bennett Avenue, asked the Select Board to consider proceeding with one of the
recommendations of the Stone Building Feasibility and Reuse Committee, which is to begin the process
of a national landmark designation for the Stone Building. This is a multi-year process, as it involves a
series of reviews. The first and critical step is preparation of a preliminary detailed letter, which outlines
the rationale for this nomination.
Ms. Hai stated that she would put this item into the Board’s list of things to review.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. Select Board Member Concerns and Liaison Reports
Mr. Lucente stated that he was honored yesterday to be a participant and a parent of one of the graduates
of Lexington High School Class of 2022. The community has a lot to be proud of.
Ms. Hai stated that she was able to ask questions during the MAGIC legislative breakfast regarding the
extension to hybrid and remote policies. Each chamber has passed something and they are currently in
conference committee. The discussion was that policies will likely get extended but probably not without
a gap. Boards and committees in Town are likely going to need to be prepared for possibly several weeks
midsummer where they will need to choose not to meet or to meet in person. She noted that the existing
Remote Participation Policy requires that a quorum and the chair of any committee be present in person.
That does not necessarily mean the designated chair of the committee, but the person chairing the meeting
must be present along with a quorum, and then other members can dial in or zoom in.
Ms. Hai also noted that there is a calendar in the Outlook program which members can reference for
schedules.
TOWN MANAGER REPORT
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Mr. Malloy stated that he previously advised the Board that, by July 31, it needs to appoint a School
Building Committee. The Select Board is the appointing authority for the School Building Committee,
and he asked if the Board would like to make these decisions in consultation with the School Committee.
Ms. Barry suggested that both the Board and School Committee put up a parent or resident for
consideration to this committee. She also believes this position should be advertised.
Mr. Sandeen stated that there is an existing Integrated Building Design Construction Policy, which has
some requirements for who participates in a building process. The Board might want to discuss how
appointments for these two processes are integrated. He would like the Board to discuss criteria for
choosing representatives.
Ms. Hai stated that she is asking each member to submit interest in serving on this committee as the
Select Board representative to the office, and then also a preference between advertising or doing some
other form of selection. She believes that advertising is likely needed.
Mr. Malloy stated that Martha Duffield, Chief Equity Officer, has been working on developing a
subcommittee of the Commission on Disability that’s being referred to as a Collaborative Reform
Subcommittee. Town Council has suggested that this might be better formed by the Town Manager’s
Office. He will be bringing more information on this to the Board in the future. He also noted that the
Mass DEI Coalition has put together a How-to Guidebook on creating an equity position in
municipalities. Also, Gina Rada, the Town’s Veterans’ Agent, has been awarded the 2022 Department of
Veterans Services Deborah Sampson Award, which is granted to an outstanding female veteran in the
state.
CONSENT AGENDA
1. Acceptance of Easement for Hayden Avenue Pump Station
To approve the Easement Agreement between 95 HAYDEN LLC, a Delaware limited liability company,
as grantor, and the Town of Lexington, as grantee, substantially in the form presented at the June 6, 2022
meeting of the Select Board, with final changes to be approved by the Town Manager in his reasonable
discretion in consultation with town counsel; and
To authorize the Town Manager to execute and accept said Amended and Restated Grant of Easement on
behalf of the Select Board.
DOCUMENTS: Easement Agreement, Easement Plan, Certification of TM Vote
2. Approve Fiscal Year 2023 Cost-Of-Living Adjustment (COLA) for Non- Represented
Employees
To approve a 2.0% COLA for non-union town staff for fiscal year 2023, effective July 1, 2022, as listed
in the attachment.
DOCUMENTS: ListofTNONStaff
3. Battle Green Use Request – Flag Day Ceremony
To approve the Lexington Lodge of Elks #2204 request to use the flagpole area of the Battle Green for the
purpose of the annual Flag Day Ceremony to be held on Tuesday, June 14, 2022 from 7:00pm to 9:00pm.
4. Approve One-Day Liquor License
To approve a One-Day Liquor License for the Lexington Historical Society to serve rum punch, beer, and
wine in the side yard of Munroe Tavern, 1332 Massachusetts Avenue, for the purpose of Tavern Night:
Highlanders and Outlanders on Saturday, July 30, 2022 from 5:00pm to 7:00pm.
5. Approve and Sign Eagle Scout Commendation Letter – Owen Raiche
To approve and sign a letter of commendation congratulating Owen Raiche for attaining the highest rank
of Eagle in Boy Scouting.
DOCUMENTS: 2022 Eagle Scout Letter - O. Raiche - Troop 160
6. Approve Select Board Meeting Minutes
To approve and release the Select Board meeting minutes of May 16, 2022.
DOCUMENTS: DRAFT 05162022 Select Board
7. Water and Sewer Finals and Commitments
To approve the above Water & Sewer Finals.
To approve the above Water & Sewer Commitments.
DOCUMENTS: Water-Sewer Comm 6-6-22
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
Consent Agenda, with the addition of the Chief Equity Officer to the COLA list.
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Discussion on Monument Recognizing the 250th Anniversary of the Battle of Lexington
Howard Wolk explained he has contacted some members of the community regarding an offer to invest
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$250,000 to help initiate the process of a monument for the 250 Anniversary of the Battle of Lexington.
Ms. Barry stated that deliverable number four in the charge of the Semiquincentennial Commission is to
investigate opportunities for a possible permanent memorial, similar to what Mr. Wolk is proposing. She
suggested a small working group of three to five people to begin the process.
Mr. Lucente agreed with the idea. He stated that he hopes the working group will maintain a connection
to the Monuments & Memorials Committee.
Mr. Pato also agreed with creating a working group. He noted he has reservations about placing structures
on the Battleground. There are other locations in Lexington that may be more appropriate.
Ms. Hai stated that she will working with Ms. Barry to create a working group for this item and keep Mr.
Wolk informed along the way.
DOCUMENTS: Semiquincentennial Commission (Lex250) Charge
2. Update on Stormwater Utility
John Livsey, Town Engineer; consultants, Christina Conchilla and Jenn Tavantzis, Raftelis; and Emily
Scerbo, Tighe & Bond, addressed the Board.
Ms. Tavantzis explained that a previous presentation to the Board examined the rate structure and data
which would underpin a move from funding the stormwater program from general fund tax to a new
stormwater enterprise fee. She noted that this fee would be based on the amount of impervious surface
area on each property. The typical billing unit for stormwater fees is called the equivalent residential unit.
The consulting group put together a policy and procedure document back in April, after a few rounds of
input and discussion with the staff working group. The topics in that document generally fall into a couple
of different categories: most critical policy decisions, less critical policy decisions, processes and
procedures, and policies.
The most critical policy decisions include rate structure. The group has been discussing a three-tiered
system to provide a little bit more variation between properties in the single-family residential class. A
tiered structure allows those properties with less impervious area that place less demand on the
stormwater system to pay a little less in their stormwater fees. Those in tier one, on the smallest side of
the scale, are charged 0.6 ERUs. Those in the middle tier, or about half of the parcels captured, are
charged 1 ERU. The upper tier is charged 1.7 ERUs. If a four-tier system was used, the fourth-tier
breakpoint is at about 7,000 s.f. Approximately 4% of parcels in Town fall into into that fourth tier. The
fourth tier would be charged 2.6 ERUs causing the overall rate per ERU to go down a little bit by about
1.2% for all other tiers. She explained that one additional option adds caps to the tiered system, so that
those above the cap end up being treated like a non-single-family residential parcel instead and billed for
actual amount of impervious area on a per ERU basis.
Ms. Tavantzis explained that the next topic is whether to exempt municipally owned properties from the
stormwater fee. The Town owns approximately 1,000 properties of relatively small proportion. About 170
of those are developed, but they represent about 8.5% of the impervious area on parcels within the Town.
The Town can either bill the Town to be paid via the general fund for these properties, or the Town can
exempt those municipally owned properties from receiving a stormwater fee. The purpose of the
Stormwater Enterprise Fund is to remove funding for the stormwater program from the general fund and
instead create an independent stable revenue source.
A third policy, would create a credit policy to acknowledge reductions in demand from individual
properties. Details for this program will be considered by Town staff and will be influenced by input from
stakeholders during an outreach process.
Ms. Tavantzis noted that, as a general rule, a stormwater fee can only be charged to the impervious area
on a parcel. Thus, public roads and unaccepted roads, which are similar except that unaccepted roads
aren't maintained by the Town, will not be charged a fee because they are not on parcels. The same is true
for other impervious features that are in public rights of way. For customer service issue, and for penalties
for late or nonpayment, the goal is to follow the Water & Sewer precedent as closely as possible. The goal
for appeals tis o establish a board similar to the Water & Sewer Abatement Board.
Ms. Tavantzis stated that, for condominiums, multifamily and multi-tenant properties, the entire property
will be billed, and the fee will be charged to the master meter.
There will be a number of opportunities for public input during the duration of this project. It is
anticipated that at the 2023 Town Meeting, the Town will be asked to approve the Stormwater Enterprise
Fund and approve the FY2024 budget, including the Stormwater Enterprise, which would be the funding
source for operational and capital costs associated with the stormwater program. Later in 2023,
stormwater fees would be added to water and sewer bills.
Mr. Sandeen stated that he prefers the three-tier system with a cap option that was presented, as it
adequately incentivizes those properties with high impervious surface areas to move into lower
categories. He suggested that the Town-owned municipal properties should not be exempt from this
program. The Town should be willing to live under the same rules and standards that it sets for others. He
stated that he agrees with the idea proposed for a credit program.
Mr. Pato stated that he would recommend not assessing municipal buildings, putting this onto the
ratepayers and then agreeing that the Town will work to reduce impervious surfaces. He noted that he
would like to include an underride into the program, as mentioned by Mr. Lucente. He also asked that the
condominium/multifamily item be further reviewed, as there are a small but not insignificant number of
condominium associations in Town which don't have a master meter but are individually metered.
Ms. Barry agreed with a robust credit program that can be well communicated. She does not believe
municipal-owned properties should have an opt out. She would also like to have a larger discussion
regarding the staffing that will be needed for this program.
Ms. Hai agreed with the credit program and the three-tiered system with a cap. She has initial thoughts to
not charge municipally owned buildings through the program as the cost would simply be carried by the
taxpayer as an added expense in the budget.
In response to a question from Ms. Barry, it was noted that state properties and federal properties do pay
through this program.
Mr. Lucente suggested adding this program piece to the already existing Water & Sewer Abatement
Board, instead of creating a new group.
Mr. Livsey stated that one concern with not exempting municipally owned buildings is the administrative
burden. It would require staff to adjust the budgets of any department that has property and tracking those
yearly, along with crediting any properties. T he town is already very aggressive with reducing their
impervious areas for new buildings. Ms. Hai stated that the Board would like more information on this
item.
Ms. Barry asked where this program will live and if additional staffing will be needed.
Ms. Scerbo explained if the Town chooses not to exempt themselves from the enterprise fee, this could
total approximately $270,000 annually with the preliminary fee as estimated.
Ms. Hai stated that the Board would also like more information on the breakdown of the tax-exempt
properties, and commercial properites, and how those fee are calculated.
Melinda Walker, 14 Larchmont Lane, stated that she has concerns about the difference between people
who have owner occupied apartments and tenants who are paying rent to landlords. There's also a
difference between people who are living in market rate apartments and people who are living in
subsidized apartments or in very low-income apartments. She is concerned that this new fee would simply
be passed from landlords to their tenants.
Ingrid Klimoff, 18 Bacon Street, suggested that the Board might want to give residents an incentive to
convert lawns to meadows. Meadows can filter water and allow it to be absorbed into the earth faster than
lawns. Meadows allow for runoff to streams that contains less nitrogen and phosphorus. This will allow
residents to save money in an indirect manner.
DOCUMENTS: Presentation, Policy Document, Decision Matrix
3. Review and Approve Request for Stormwater Regulation Amendment
Marissa Liggiero, Senior Civil Engineer and John Livsey, Town Engineer, addressed the Board.
Ms. Liggiero explained that the MS4 permit, is the municipal separate storm sewer system permit, which
was issued by the Environmental Protection Agency back in 2003 and reissued in 2018. There are over
240 separate required items for every municipality to meet under this permit including targeted public
educational messages, stormwater sampling bylaw regulations, catch basin cleaning, etc. In addition,
Lexington has a phosphorus Total Maximum Daily Load (TMDL) which requires the Town to reduce the
phosphorus load by over 500 pounds per year. The current regulations show that a stormwater
management permit is necessary only if the project disturbs more than one acre of land, proposes a new
dwelling on a vacant lot or involves a teardown, requires a special permit, a special permit with site plan
review, or approval under the subdivision control law. Specifically, the permit requires a stormwater plan
to address control of stormwater runoff through soil testing, hydrology, and hydraulic calculations, and to
address sediment and erosion controls.
She explained that the Mass EP Handbook and the EPA MS4 permit do not align, leaving the Town with
a deficiency in its regulations. This deficiency is related to how stormwater systems are designed. In order
to comply with the MS4 permit, retainage of stormwater runoff must be increased from ½” to 1” of
runoff. Retaining more runoff will help slow down stormwater while also reducing the chance of
flooding. Removal of Total Suspended Solids (TSS) must also be increased from 80% to 90%, and
removal of phosphorus must be increased to 60%. High TSS in waterbodies have negative impacts on
plants and wildlife. Failure to comply can result in possible fines or consent orders from the EPA, which
has increased audits of communities since 2018. These regulations are a critical component during audits.
The following items need to be added to the Stormwater Management Performance Standards: retain the
volume of runoff equivalent to or greater than 1” multiplied by the total post construction impervious
surface area on the redeveloped site, including any directly connected impervious area draining onto the
redeveloped site; and/or remove 90% of the average annual load of TSS generated from the impervious
area on the site and remove 60% of the average annual load of total phosphorus generated from the total
area on the site.
In response to a question from Mr. Lucente, Mr. Livsey explained that the Town is required to remove
over 500 pounds of phosphorus each year. As developments come in, specifically in the Charles River
Watershed, if they are increasing impervious area, and they're not removing phosphorus, then the burden
on the Town gets higher. By implementing these new regulations, it will keep the Town from losing
ground every time a development comes in. It will also help by reducing the amount of flow going into
the drainage system, thus making it less likely to have to increase pipe or culvert sizes.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to accept the
stormwater regulations as presented to ensure compliance with the EPA MS4 permit.
DOCUMENTS: Presentation, Updated regulation
4. Public Hearing: Restaurant Wines & Malt Beverages Liquor License - M Block LLC d/b/a
Akame Nigiri and Sake, 1707 Massachusetts Avenue #2
Ms. Hai stated that items 4 and 5 would be taken up together, including a public hearing for item 4. She
opened the hearing at 7:39 p.m. This hearing is for M Block LLC, operating as Akame Nigiri and Sake at
1707 Massachusetts Avenue #2. Building, Zoning and Health Departments have reviewed this application
and have no objections to the Liquor License application and have advised the applicant of the necessary
permits required for the opening of the restaurant/signage. The applicant must obtain all required
municipal permits for the restaurant.
The license will be permitted for seven days per week, 11am to midnight, as allowed under a liquor
licensing provision. However, the actual operating hours will be governed by the hours permitted on the
common Victualler’s License, which is requesting operating hours of 5:00pm - 10:00pm Tuesday through
Thursday, and 5:00pm - 11:00pm Friday and Saturday.
Ms. Hai closed the public hearing at 7:42 p.m.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
application from M Block LLC d/b/a Akame Nigiri and Sake located at 1707 Massachusetts Avenue #2
for a Restaurant Wines and Malt Beverages Liquor License for 7 days/week 11:00am-12:00 midnight,
and, once the application has also been approved by the ABCC, issue a Restaurant Wine and Malt Liquor
License to M Block LLC d/b/a Akame Nigiri and Sake, 1707 Massachusetts Avenue #2 And further, to
approve a Common Victualler License for M Block LLC d/b/a Akame Nigiri and Sake, 1707
Massachusetts Avenue #2 for the hours of 5:00pm to 10:00pm Tuesday through Thursday and 5:00pm to
11:00pm Friday and Saturday.
DOCUMENTS: Liquor License Application
5. Application: Common Victualler License - M Block LLC d/b/a Akame Nigiri and Sake,
1707 Massachusetts Avenue #2 (this item was previously addressed)
The Board took a brief recess at 7:45 p.m.
6. Discussion on American Rescue Plan Act (ARPA) and Requests for Additional Funding
Jim Malloy, Town Manager; and Sandhya Iyer, Economic Development Director, addressed the Board.
Mr. Malloy stated that there are three additional requests before the Board to consider for ARPA funding.
Regarding 15 Depot Square for the pop-up business, a location for an accessible ramp to be installed has
been found. DPW has indicated the ramp could be purchased for approximately $7,000. The Economic
Development staff has worked with Historical Society to come to an agreement on an easement for the
ramp during the time the pop-up would be at this location. Regarding the non-profit business grants, five
non-profits have been identified and the request is for $50,000 to support them from ARPA funds (FUSE
Preschool, Inc., Lexington Chamber of Commerce, Community Nursery School, My Weekday School,
Drug Research Group). Finally, the Economic Development Department is requesting another $25,000 to
move forward with the redesign of its website.
In response to a question from Mr. Pato, Mr. Malloy stated that Mr. Pinsonneault met on site with the
Chair of the Commission on Disability, and she was very pleased with the proposed ramp.
In response to a question from Mr. Lucente, Ms. Iyer stated that there are already 17 unique vendors
already interested in the pop-up site. Applicants are reviewed each season based on their fit for the space.
The first cohort has one women’s clothing store, and a baby clothing store.
In response to a question from Ms. Hai regarding the non-profit business grants, Ms. Iyer explained that
12 applications were received in total. While the majority of the nonprofit organizations already received
their funding, these are five remaining ones that have not yet received any funding.
Mr. Sandeen noted that he hopes there is some sort of sidewalk signage along Massachusetts Avenue to
alert people to the pop-up.
Ms. Hai noted that she is a bit uncomfortable with the fact that a few organizations don’t fit the nonprofit
description but applied anyway and are being funded when there are many others of the same types of
businesses that may not have applied because they didn't think they qualified. Ms. Barry agreed but noted
that these businesses need the money now. She is comfortable approving these and then having a larger
discussion about how to reach out to some businesses that may not have otherwise applied.
Ms. Iyer stated that businesses were reached out to through several different means and creative solutions
are being proposed to help get funding for anyone who needs it.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
use of ARPA Funds in the amounts of up to $10,000 for a ramp at 15 Depot Sq., $50,000 for non-profit
business grants, and $25,000 for the purpose of redeveloping the Economic Development website.
The Board reviewed the ARPA update chart. It was noted that the Town has spent $2,651,200 in ARPA
funding so far, leaving $7,251,181. Mr. Malloy stated that there is plenty of opportunity to continue to do
outreach to businesses in the community. Additional items up for discussion regarding ARPA funding
include the water tower replacement, short term incentives for large property owners to provide
affordable housing options, a parklet, a Bike Node/Technical Assistance grant to expand the downtown
initiative to increase ridership to East Lexington (bikeway, wayfinding, lighting), sustainable financial aid
efforts, participatory budget set-aside, and lawn games, Adirondack chairs, etc., to encourage outdoor
community building.
Ms. Hai stated that she would like to see ARPA funding discussed for the two Recreation Department
requests - the fitness equipment, and outdoor pour-in-place surface. She is also interested in the no-touch
fixtures.
Mr. Sandeen stated that it is a high priority for him that some of the ARPA funds be used to move the
Town forward on affordable housing. He would like to see specific proposals for this. He also agreed with
funding for the parklet and encouraged consideration of whether the Town should be funding additional
parklets.
Mr. Pato stated that he would like to see broader advertising for the non-profit businesses in Town and is
also interested in more parklets.
Ms. Barry stated that she had a conversation with a few of the Center business owners last week, and they
are hurting because of Center streetscape. They've seen a significant reduction in foot traffic, and she
wonders if something can be done to help these businesses in particular.
Mr. Malloy stated that the Town has been providing general assistance across the board and a lot of
businesses have received funding directly through the federal government. He noted that the Economic
Development staff can be asked how better to aid the Center business owners.
Ms. Iyer noted that some of the businesses are also hurting because they are unable to find enough of a
workforce. She will plan to come back with ideas for the Center businesses.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to authorize
expending an additional $300,000 out of the ARPA funds for the Economic Development Office to
support small business and nonprofits locally, including those impacted from COVID-19 and the Center
streetscape.
Mr. Sandeen asked if part of the Economic Development Plan for addressing these issues includes help in
marketing, raising awareness, or communication from the Town that that would drive customers to these
businesses. Ms. Iyer stated that a proposal for $25,000 was received from the Lexington Times
specifically to help businesses advertise in the Lexington Times.
Mr. Lucente suggested that some funding may also need to be spent to get meeting rooms ready for
hybrid meetings.
Dawn McKenna, Chairman of the Tourism Committee, requested that funding be provided for Liberty
Ride. The service has been cut back from seven days a week to just Friday through Monday. The hours
have been cut back and the number of rides they complete have been cut back. The trolley itself needs to
be addressed and there are ideas about how this can be done.
DOCUMENTS: ARPA Update 6-1-22
7. Proclamation Request - Park and Recreation Month
Lisah Rhodes, Recreation Committee, addressed the Board.
Ms. Rhodes stated that the National Recreation Park Association celebrates each year with July as Parks
& Recreation month. This year's theme is We Rise Up for Parks and Recreation. July is the most perfect
month to highlight and showcase all of the Town’s excellent facilities, including the newly installed
Sutherland and Rindge Park playground structures.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve and
sign a proclamation recognizing the month of July as Park and Recreation Month in the Town of
Lexington.
DOCUMENTS: 2022 Park and Recreation Month Proclamation
8. Massachusetts Avenue Road Closure Request - Hancock United Church of Christ
Ms. Barry and Mr. Sandeen recused themselves from this item.
Ms. Hai explained that the Hancock United Church of Christ is requesting a road closure of
Massachusetts Avenue from Massachusetts Avenue at Bedford Street westerly to Massachusetts Avenue
at Harrington Road on Sunday, June 19, 2022 from 3:00pm to 6:00pm for the purpose of holding the
Installation of Rev. Dr. Barbara L. Callaghan as the 12th Senior Minister. Hancock Church typically
holds services indoors but would like to move the event outdoors to the small lawn in the front of the
building at 1912 Massachusetts Avenue for COVID precautionary measures. The road closure request is
to restrict vehicular access to the area for three hours starting at 3:00pm. The service will take place from
4:00pm to 5:00pm.
The request has been reviewed by the Police Department, Fire Department, Department of Public Works,
Economic Development, and the Town Manager's Office with no concerns. The Police Department has
requested that the applicant reach out concerning police details prior to the event.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 3-0 to approve
Hancock United Church of Christ's request for a road closure of Massachusetts Avenue to vehicular
traffic from Massachusetts Avenue at Bedford Street westerly to Massachusetts Avenue at Harrington
Road on Sunday, June 19, 2022 from 3:00pm to 6:00pm for the purpose of the Installation of Rev. Dr.
Barbara Callaghan as the 12th Senior Minister on the front lawn of 1912 Massachusetts Avenue.
DOCUMENTS: Massachusetts Avenue Road Closure Request for Hancock United Church of Christ's
Installation of Rev. Dr. Barbara L. Callaghan on 06-19-22
9. Approve Issuance of Massachusetts Water Resources Authority (MWRA) Bond
Carolyn Kosnoff, Assistant Town Manager for Finance, addressed the Board.
Ms. Kosnoff explained that the 2019 Annual Town Meeting approved the installation of an Advanced
Meter Infrastructure (AMI) system for the Town's Water and Sewer Enterprises under Article 16F.
Installation of new meters in every Lexington household and business began in the summer of 2021 and
will continue through 2022. The Town will enter into a Financial Assistance Agreement with the
Massachusetts Water Resources Authority (MWRA) to fund $3,770,000 of the AMI project with a zero-
interest loan. The MWRA requires the issuance of a municipal bond to secure this loan. The principal-
only bond will be repaid in equal installments of $377,000 over 10 years, and debt service will be
allocated evenly between the Water and Sewer Enterprise funds beginning in FY2023.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 that the sale of
the $3,770,000 Water Bond of the Town dated June 13, 2022, to Massachusetts Water Resources
Authority (the “Authority”) is hereby approved and the Town Treasurer or other appropriate Town
official is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance
Agreement with the Authority with respect to the bond. The bond shall be payable without interest on
May 15 of the years and in the principal amounts as follows:
Year Installment Year Installment
2023 $377,000 2028 $377,000
2024 $377,000 2029 $377,000
2025 $377,000 2030 $377,000
2026 $377,000 2031 $377,000
2027 $377,000 2032 $377,000
And Further: that each member of the Select Board, the Town Clerk and the Town Treasurer be and
hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts
or other documents as may be determined by them, or any of them, to be necessary or convenient to carry
into effect the provisions of the foregoing vote.
DOCUMENTS: MWRA FinancialAssistanceAgreement, MWRA Loan Agreeemnt, MWRA Bond
Certificate, MWRA Bond, ClerkAttestation
10. Proclamation Request - Recognition of Sr. Rabbi Howard Jaffe's Retirement
Ms. Hai explained that the Select Board is being asked to approve and sign a proclamation in recognition
of Senior Rabbi Howard L. Jaffe's retirement. Rabbi Jaffe has been the Senior Rabbi of Temple Isaiah
since 2000 and has served the Lexington community as a member of the Cary Library Executive Board as
well as the Chair of the Lexington Interfaith Clergy Association (LICA) to name a few. He has been a
valued and respected member of the Lexington and Jewish communities and the Select Board would like
to thank him for his many years of service.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve and
sign a proclamation recognizing the retirement of Senior Rabbi Howard L. Jaffe for his many years of
service to Lexington.
DOCUMENTS: 2022 Senior Rabbi Howard L. Jaffe's Retirement Proclamation
The Board took a brief recess at 8:42 p.m.
11. Presentation - Integrated Design Policy End of Phase for Police Station Project
Mike Cronin, Director of Public Facilities; and Jeff McElravy, AIA, Principal, Tecton Architects,
addressed the Board.
Mr. McElravy explained that this project is still at the 90% construction document phase. The intention is
to place this out to bid July 5, 2022. A meeting with the Conservation Commission gave a negative
determination any proposed impacts from this project. Approvals have also been received from a number
of other Town committees and departments. The project meets all of the Lexington sustainability
requirements. The proposal includes solar panels on the roof of the structure, but panels may also be able
to be placed elsewhere on the site.
In response to a question from Mr. Lucente regarding a pathway from the Fletcher over to the Town
office building, Mr. McElravy stated that this will likely be a gravel path.
In response to a question from Mr. Sandeen, Mr. Cronin stated that the PBC is meeting to discuss some of
the value engineering options.
In response to a question from Ms. Barry, Mr. Malloy stated that, due to the gravel road and chain-link
fence, some employees of the Town will likely need to park in a different area and walk to the office.
VOTE: Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to approve the
final construction design for the Police Station as presented.
DOCUMENTS: Presentation Police Station design
ADOURN
Upon a motion duly made and seconded, by roll call, the Select Board voted 5-0 to adjourn the meeting at
9:06 p.m.
A true record; Attest:
Kristan Patenaude
Recording Secretary