HomeMy WebLinkAbout2022-05-11-ARTS-minMeeting Notes
Wednesday, May 11, 2022
6:30 PM – 8:00 PM
Location: Via Zoom:
Facilitator: Steve Poltorzycki
Pre-Meeting Tasks
Review of minutes from April 6, 2022 meeting
Attendance:
Present: Jillian Tung, Steve Poltorzycki, Anwell Tsai,Marie Hewes, Lisa
Herbert, Ashley Rooney, Jessie Chen, Shalini Kakar, Doug Urban
Absent: David Hoose, Melissa Talal
Meeting start time:
I. Call to order
II. Secretary’s report: Marie Hewes Minutes from April unanimously voted.
III. Financial update: Steve Poltorzycki
❖Financial Accounts
●MCC State account: $13,133 (earmarked for grantees)
●LCA Local account: $3,239 (fundraised and state grants)
○LCA council project from MCC (Haiku) to be spent by 6/30
○Received $ 2.500 from MCC for Haiku
○Town ARPA Grant for Haiku : $5,000
●Town Account: $3,200 (spend by 6/30)
❖Expenses
➢Utility boxes : $1,700
➢Discovery Day: Booth, chairs etc : $200
➢Haiku $948 (LCA)Project fund
➢Haiku : $2,500 (MCC)
➢Haiku : $1,300 (town account)
➢Haiku : $1,200 (LCA Local acct)
➢Haiku : $5,000 Town ARPA Grant
Approved unanimously
IV. Discovery Day update: Jillian Tung
The date for the event is Saturday, May 28th and our booth is staffed. We will
have a table and some chairs (We are looking for a canopy)
○This is a low cost event and we will have:
●Some material on table such as printed brochures, pictures of
our utility boxes laminated.
●Some Council for the Arts buttons.
●Display of the Haiku project for passers-by.
➢A clothes line with poles to hang Haiku poems in
different shapes and colors.
➢Brochures with Haiku description and some ways of
receiving haiku poems.
➢A Volunteer sign up
➢A White board (two sided).
●Fairies houses will also be there at Discovery Day :
➢This event is creating a lot of excitement: The Girls
Scouts are involved.
➢Lexington Farm, Waldorf School will be on the map.
Ashley has included the information on Facebook and
people will be invited to build houses, collaborate etc.
V. Website update: Anwell Tsai
○Robust webpage related to the haiku project.
○Anwell will get a group together and teach how to modify the website.
○Members wishing to make changes on the website will receive an
email with access: (using a generic email).
●The website will include a list of events taking place in
Lexington and will be updated regularly. We gathered events
from most organizations based in Lexington and Anwell started
putting these together.
●To keep these events manageable we need to decide how
often we update (once a month?) and how much we include.
●Anwell will start with the updates and then teach other
members.
●The biggest challenge is large content and design. So for each
event, we would include one picture and one block of text.
●Anwell will set up a live tutorial: Take a quick look at the
weebly tutorial before meeting.
●We discussed the editing aspect of maintaining a website with
accurate information: we came to the following decision: For
events already published, we would just truncate the
information, but Ashley would edit before the first week of the
month.
➢Marie: generating events
➢Ashley: proofreading
➢Anwell putting on website.
●We also discussed the type of events we want to include on
the website: Music, Theater and Visual Arts
VI. Publicity update: Ashley Rooney
○Ashley has been doing most of the writing on our Newsletter. Right
now we have 200 names and we are trying to increase that number:
we will be collecting more names during Discovery Day
○We need to spread the word about the Haiku project to solicit poems
and artists to paint. We also need to remote our Haiku workshops.
○We are thinking of increasing our presence on Social Media with
Instagram.
○CAAL has a posting about Haiku.
○We discussed various ways to spread the news about Haiku.
➢Schools? Steve thinks that schools can be involved in a
parallel effort but not asked to encourage students to submit
for the storefront project (so as to not have a large number of
students disappointed if their poems are not chosen)
➢Articles on different media.
➢Shalini suggested generating a viral haiku poem.
➢To start, we will use Steve’s poem. It will be sent to Ashley and
we will use different means to spread it.
➢Few workshops for haiku:
■There is a teacher already teaching Haiku at Lexington
Community and it is spreading.
■Celebration in Mid July at the depot: July 13th
■All the poets will be invited.
VII. Project updates
○We are painting 3 more utility boxes this month and should be done
by end of June.
VIII. New project brainstorming and new business
○Lexington Haiku neighborhood.
Close 7:57 PM
Adjourned :Steve
Seconded : Marie