HomeMy WebLinkAbout2022-06-13 SB Work Session Packet - Released SELECT BOARD MEETING
Monday, June 13, 2022
C onducted by Remote P articipation*
6:00 P M
AGENDA
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Proclamation Request- Welcome the Malaysian Minister of Health to Lexington 6:OSpm
2. Discuss Select Board Committee Liaison& Membership Assignments 6:lOpm
3. Discuss S elect Board Goals & Implementation 6:40pm
ADJOURN
1. Anticipated Adjournment 7:40pm
*An Act Extending C ertain C O VID-19 Measures: http s://v��ww.mas s.gov/s ervic e-details/up dated-
guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-l9-measures
Membe�s of the public can view the meetz'ng webina�f�om thei�compute�o�tablet by
clicking on the following link at the tz'me of the meetz'ng:
https://us06web.zoom.us/j/87627249735?pwd=cDhtQ VUwbEF4ZmtP dnF Lbnh2cFNEUT 09
iP ho ne o ne-tap:
+13017158592„87627249735# or+13126266799„87627249735#
Telephone:+1 301 715 8592 or+1 312 626 6799 or+1 929 436 2866 or+1 253 215 8782 or+1 346
248 7799 or+1 669 900 6833
Webinar ID: 876 2724 9735
Passcode:498202
A S ummit meeting o f the S elect Board, S chool C ommittee,Appropriation C ommittee and C apital
Expenditures Committee will be held on Wednesday, June 15, 2022 at 7:OOpm via remote
participation.
The next regularly scheduled meeting of the S elect Board will be held on Monday, June 27, 2022 at
6:OOp m via remo te p artic ip atio n.
Hea�ing Assistance Devices Available on Request �
All agenda time and the o�de�of items a�e app�ximate and � � �,�,,,
subject to change. Recarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Proclama.tion Request - Welcome the Malaysian Minister of Health to Lexington
PRESENTER: ITEM
NUMBER:
S andhya Iyer, Economic Development
Director I.1
S UMMARY:
The Economic Development Director is requesting that the S elect Board approve and sign a proclamation
rec o gnizing the Malays ian Minis ter o f H ealth's vis it to L exingto n o n June 15, 2022 and to welc o me him to
town.
SUGGESTED MOTION:
Mo ve to ap p ro ve and s ign a p ro c lamatio n rec o gnizing the Malays ian Minis ter o f H ealth's vis it to L exingto n and
to welcome him to town.
FOLLOW-UP:
S elect Board O ffice
DATE AND APPROXIMATE TIME ON AGENDA:
6/13/2022 6:OSpm
ATTACHMENTS:
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PRO CLAMATI ON
Whe�eas: the Town of Lexington and the rest of the world made j oint efforts to combat the COVID-19
pandemic; and
Whe�eas: the efforts of the Ministry of Health of Malaysia for its successful COVID-19 vaccination and the
global recognition of Malaysia's healthcare system and services led to the appointment of the
Malaysian Minister of Health, Khairy Jamaluddin as the Vice President of the 75th World Health
Assembly on May 30, 2022; and
Whe�eas: the Town of Lexington welcomes the Malaysian Minister of Health, Khairy Jamaluddin, and his
delegation to Takeda, located in Lexington, MA on June 15, 2022, to understand and discuss the
economic development efforts of Lexington as an expanding hub for Life Sciences in the Greater
Boston region; and
Whe�eas: the Ministry of Health of Malaysia wishes to develop a relationship between Malaysia and Greater
Boston's rich life sciences ecosystem and envisions a strategic roadmap to transform Malaysia into
a Life Science and Innovation hub of Southeast Asia; and
Whe�eas: the Town of Lexington recognizes the benefits of cultural exchange as well as of sharing the
experiences and lessons learned by the town's ever-expanding life science industry.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby
proclaim that we welcome the
Mala sian Minister o Health
y
to our town and hope that this visit will provide him and his delegation an enhanced understanding of the
possibilities for creating a life science hub in Malaysia and a first step for developing a strategic roadmap for
achieving this vision.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the
13th of June 2022.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Discuss Select Board Committee Liaison& Membership Assignments
PRE E TER• ITEM
S N .
NUMBER:
Board Discussion
I.2
S UMMARY:
Follow up to discussion at the May work session. These are starting points for discussion.
1. T he memb ers hip s eats have b een s ep arated fro m the liais o n lis t. A draft lis t o f inemb ers hip as s ignments is
attac hed fo r d is c us s io n. Ap p o intments will b e mad e alo ng With o ther June ap p o intments at the 6/2 7 me eting.
2. Liaison roles have been placed into groups which have been updated since our last discussion. The
gro up ings have b een do ne with three go als in mind -to b alanc e the o b ligatio ns amo ng the b o ard, to c lus ter
c o mmitte e s whic h have to p ic al s ynergie s and to ro ughly align with S e lec t B o ard go als:
• Group A- C ommunity C ompas s
• Group B - Livable Lexington
• Group C - Local Economy
• Group D - Quality S ervic es
• F iscal S tewardship is an overarching goal for all committees
Questions: Is grouping in this fashion how the board wishes to proceed?
Are the s e the right gro up s?
Initial as s ignments o f inemb ers to group s
3. The liaison policy has been updated to reflect the discussion at our May meeting
SUGGESTED MOTION:
Move to adopt the S elect Board Liaison Guidelines as presented.
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/13/2022 6:l Opm
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Select Board's liaisons Guidelines
Select Board members serve as official liaisons to specific boards, committees, task forces,
special project efforts, ad-hoc groups, commissions, and more. Select Board Liaisons are not
members of the groups to which they are assigned.
Select Board Liaisons Best Practices:
• Select Board liaisons are appointed on a rotating basis to serve as a conduit of
information between a committee and the Select Board and, where appropriate,
between the committee and the Town Manager.
• The role of the Select Board liaison is to facilitate communications and guidethe
Board or Committee accordingly,when necessary.
• Select Board Liaisons should communicate on a regular basis with the Chair of their
Boards/Committees to serve as a resource if the committee has any needs,
questions, or hot button issues with which they need the Select Board's special
attention or assistance, or of which the Select Board should be aware.
• Select Board Liaisons should review the agenda and prior meeting minutes of each of
their assigned Boards/Committees on a regular basis (ideally before the upcoming
meeting) to keep current with the activities of their assigned committees.
• Select Board Liaisons should make an effort to occasionally attend a meetingof
the relevant board or committee but are not expected to attend each meeting.
• On an annual basis, Select Board Liaisons should review the charge of the committee
with the Chair, discuss if the committee is functioning effectively, and discuss the
committee's work plan or upcoming objectives.
• If a Board or Committee is proposing to ask the Select Board to bring an article to
a Town Meeting session, the Board or Committee Chair should work with their
Select Board liaison to ensure the entire Select Board and Town Manager are
adequately informed prior to voting the warrant.
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To: Lexington Select Board June 10, 2022
From: Mark Sandeen
Subject: Committee Assignments Proposal
I appreciate the goal of consolidating Select Board liaison assignments to committees
that are naturally aligned with each other. However, I am concerned that trying to group
7 com m ittees together i n one bu nd le may resu It i n su bopti mal outcomes.
Perhaps the Board might consider a middle ground proposal that would align a smaller
number of committees, say 3 or 4 committees, in each affinity group.
I would suggest the following groupings as a starting point for this discussion.
Housing Affordable Housing Trust Study Committee (ad hoc)
Lexington Housing Assistance Board (LexHA6)
Housing Partnership Board
Arts and Design Design Advisory Committee
Munroe Center for the Arts Board
Council for the Arts
DEI Tax Deferral and Exemption Study Committee
Commission on Disability
Council on Aging
Human Rights Committee
Transportation Battle Road Scenic Byway Committee
Greenways Corridor Committee
Bicycle Advisory Committee
Transportation Advisory Committee
Sustainable Future
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Economic Development Advisory Committee
Lexington Center Committee
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDAITEM TITLE:
Discuss Select Board Goals & Implementation
PRE E TER• ITEM
S N .
NUMBER:
Board Discussion
I.3
S UMMARY:
At the May me eting, we b egan a d is c us s io n o f imp lementatio n s trategie s to o p eratio nalize the go als and
o b j ec tive s we ad o p ted fo r F Y 22-24. S taff have s ub mitted initiative s they have und ertaken o r are und ertaking
fo r that time p erio d in furtheranc e o f the go als and o b j ec tive s. T he B o ard will d is c us s their o b j ec tive s und er
each goal as well as alignment between goals and initiatives.
SUGGESTED MOTION:
FOLLOW-UP:
DATE AND APPROXIMATE TIME ON AGENDA:
6/13/2022 6:40pm
ATTACHMENTS:
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Librar_y:
• In 2021 Cary Library passed its first IDEAS (Inclusion, Diversit. , Equit�
Accessibility, and Staffin�) Action Plan and staff have been at work on many of
the goals listed under that plan.
o We are in the process of revising all j ob descriptions in collaboration
with the Chief Equity Officer (50% complete)
o For the past two years, we have been reviewing library collections for
diversity and adding titles by authors of color, authors with disabilities,
and authors who are members of LGBTQIA+ communities. We are
reviewing our booklists book displays to ensure that there is diversity in
the authors we recommend.
o Our library card application is now bilingual (English/Chinese)
o We moved to a new website vendor in September 2021 largely because it
was the best product in terms of accessibility features.
o We now are now the host location for vocational interns (one from the
Cotting School, one from the LABBB Collaborative)
o Our Teen Services Manager has established a book club at the Pelham
Academy residential school.
o We are proud to continue significant collaborations with community
partners including ABCL, CAAL, IAL, LexPride, and members of the
Muslim Community. We are working to build and strengthen our
relationships with CALEX, JPLex, KOLex, and other community groups.
Land Use, Health and Development:
Community Compass
• The Economic Development Office worked on Tourism rebranding and has
now developed a new logo and brand identity for the visitors to learn about the
history and have a great experience in Lexington.
• The ED office used several marketing opportunities in radio, television, and
print to promote Patriots Day.
• Assistant Town Manager attended two-part workshop Creating a Race Equity
Framework and Tools for Planners
• For sharing history, Land Use Health & Development Department routinely use
the Laserfiche files to provide history and documentation of residents' property
files. We frequently have questions about the past permitting or work at a
property, and we send the information or invite the owner to the office to view.
• LUHD Dept. held two well-attended, interactive community forums held
September and October 2021 for Lexington Next (Comprehensive Plan) one on
What "Attractive and Vibrant" means for Lexington's commercial districts, and
the other on Housing.
• Spring 2022: Parker Meadow Accessible Trail construction in progress
• Planning Board proposed and Town Meeting approved Article 13 at Special
Town Meeting 2021 which amended the Town's Zoning bylaws to clarify
Town of Lexington zoning requirements do not discriminate; to use more
inclusive language, to ameliorate racial, disability, and other impacts in
permitting decisions
• TSG worked with MassDOT and MBTA to install RRFB's Rapid Rectangular
Flashing Beacons and landing pads making safer routes to school and
accessible MBTA stops.
Livable Lexington
Safe Multi-modal T�anspo�tation:
Planning staff continued to work with Engineering staff and the 25% Design
working group on the Bedford Street/Hartwell Ave Redesign
Affo�dable and Accessible Housing:
• Annual Town Meeting 2022 Article 3 5 [Open Space Residential Development]
approval for new zoning that allows a higher density housing and various styles
of housing to be clustered to preserve open space. The new zoning also has an
inclusionary housing requirement.
• Assistant Town Manager and the Special Permit Residential Ad Hoc
Committee met 15 times to continue to develop a bylaw for Town Meeting to
allow alternatives to conventional subdivisions. The Committee also reviewed
the OSRD and other alternative bylaw proposals that would create more varied
housing types in Lexington.
• Assistant Town Manager drafted the Affordable Housing Trust Study
Committee Charge for SB
• Lottery held for Moderate Income condominium home at Lexington Meadows
(Lily Pond Lane). This moderate-income unit resulted from Planning Director's
suggestion during Planning Board hearings with the developer.
• Lexington public housing forum presented for LexingtonNext with Judi Barrett
presenting
• Assistant Town Manager attends presentation to Mass Select Board Association
on how municipal leaders can create affordable housing in their towns.
• Select Board appoints Affordable Housing Trust Study Committee (check date
with Kim)
• Assistant Town Manager arranged Affordable Housing Trust Study Committee
Meeting's first meeting and provides ongoing staff support. The AHT Study
Committee has met nine times through May 11, 2022, and will meet with the
CPC and CEC in June to present the proposed scope of a Lexington Municipal
Affordable Housing Trust.
• Assistant Town Manager met with LexHAB Director and Board member
regarding Housing Development Corporation obj ective of the Affordable
Housing Trust Study Committee charge.
• Assistant Town Manager and other Lexington staff and committee members
attend Mass Housing Partnership workshop, Bonding CPA funds to support
Affordable Housing
• Staff and AHT Study Committee members attended "Municipal Affordable
Housing Trust Fund 101"
• Assistant Town Manager, Town Counsel, LexHAB Board member, Exec
Director, Liz Rust and AHT Study Committee Chair meet regarding process for
a nonprofit Housing Development Corporation for Lexington.
• Assistant Town Manager attended NYU Furman Center Housing Solutions Lab
Panel Event: Legal Frameworks for Addressing Racial Disparities in Housing
• Assistant Town Manager attended Citizen Housing Planning Association Fair
Housing Symposium
• Staff discussed how to plan to help Lexington comply with MBTA Multi-
family housing zoning law
• The town supported local businesses to thrive during the pandemic with several
initiatives. The Economic Development Office assisted more than 100
businesses to receive support from the state relief funds that totaled $4.4 million
in direct funding for the businesses. We also received a Community
Development Block Grant (CDBG) grant of$85,000 which helped
microenterprise businesses in Lexington.
• The Town received funding under the ARPA and the Select Board has
authorized $600,000 through the American Rescue Plan Act (ARPA) funding to
be available to the Lexington businesses. An additional $50,000 was distributed
to the local non-profit, arts & cultural organizations. The Economic
Development Office assisted the Town Manager and Senior Management to
distribute these funds to 28 eligible businesses and 6 non-profit organizations.
• These efforts have led to reducing the vacancy rates to the lowest in the Center
and are helping retain the businesses.
• Planning Board proposed and Town Meeting approved Art 3 5 of Annual Town
Meeting 2022 amended the Town Zoning to provide development options that
encourage affordable housing and open space preservation.
• Currently updating the Hartwell TMO-1 Mitigation plan to enhance our
transportation demand management on the Bedford/Hartwell Corridor
• Completing by July Town-wide Vision Zero Plan to reduce roadway fatalities
and serious injury
• Evaluated citizen safety requests and installed stops signs, turtle crossing signs,
no-parking signs
Quality Services
• Cotton Farm Improvements: Wayside Panel Installed.
• Daisy Wilson Meadow Invasive Plants removed; stream plantings
• Parker Meadow Accessible Trail construction started
• Willards Woods Engineer Design Plan RFQ and contractor procured
• Open Space and Recreation Plan update procurement
• Wright Farm Barn Stabilization and West Farm Meadow preservation approved
at Town Meeting
• Spring 2022 Lexington participated in the 2022 worldwide City Nature
Challenge
• Implemented Viewpoint Cloud for Health Office applications
• COVID vaccine administration to residents
• Flu vaccine administration to residents
• Partnered with Physicians One to provide COVID 19 testing to community
• Implemented electronic vaccine registration system
• Maximize sustainability: Special Town Meeting Article 17 [Zoning Bylaw
Amendment for Sustainable Design for Hartwell Ave.] was approved by Town
Meeting, but is still pending Attorney General approval. If approved, new
construction in the CM district (primarily on Hartwell Ave. area) over 65 ft.
must design buildings to provide non-fossil fuel source systems.
• The LUHD Dept. Building Division continues to encourage and welcome
residents to call, email or visit the staff in the office. We Always answer the
phone and respond in a timely manner. We try to be considerate to anyone's
concerns, no matter how minor or trivial they may appear.
• The Building Division strives to ensure the health , safety and well-being of the
community is maintained, through all the permitting , plan review and on-site
inspections conducted by staff. Our permits are not created to raise fees, but to
ensure our homes and businesses are safe and accessible to visit and occupy.
• On July 1 St, the Division will have an increase of one extra day per week for a
per diem building inspector. This is an example of insuring the staff and
resources are available to deliver quality services to the residents, and a fiscally
responsible approach to providing those services.
• Implemented Viewpoint Cloud for Planning Office applications
• The Economic Development Office serves as a concierge office to help with all
kinds of needs of the businesses for them to thrive and grow in Lexington. We
recently released a business toolkit that comprises all tools, tips, and case
studies to help businesses navigate the permitting and licensing in Lexington.
https://www.lexin�tonma.�ov/economic-development/pa�es/business-toolkit.
• The Visitors Center construction completed in July 2020. The Lexington
Visitors Center opened up last summer for business during the pandemic. We
missed the opportunity to celebrate the opening but we had a grand ribbon-
cutting ceremony which was attended by many dignitaries including the
Secretary of Housing and Economic Development and Executive Director of
Mass Office of Travel and Tourism on October, 7th, 2021. The ED staff worked
closely with the Tourism Committee in organizing and planning the event.
• The staff has been working very closely with the Engineering team on the
Center Streetscape proj ect to help collaborate and communicate with the local
businesses during the construction.
• The ED staff also works closely with the Center Committee and the Economic
Development Advisory Committee (EDAC) on several fronts.
• The ED Office also works closely with the Chamber of Commerce, Lexington
Historical Society, and the Lexington Retailers Association on projects and
programs such as Discovery Day, Taste of Lexington, and other such events.
Fiscal Stewardship
• The recent efforts to increase the divisions fee structure is such an example. The
town staff, salaries, workload and expenses continue to grow, and the fees for
the services should as well.
• Worked with developer to initiate and pass a Planned Development District
• Worked with developers and the Planning Board to grow our economic base on
Hartwell Avenue —to this end the Planning Board approved a 300,000 SF
lab/office proj ect at 440 Bedford Street
• Applied for and received FDA Retail Food Standards Grant ( step 1) to improve
our food inspection program
• Applied for the Public Health Excellence Grant through the Massachusetts
Department of Public Health, with 2 other communities, for shared regional
Public Health professional services. This is a $300,000, 3 year grant with
.
renewa optlons.
• The ED Office along with the Planning Staff and other departments worked on
Rezoning the Hartwell Ave/Bedford St for redeveloping the area for Life
Sciences uses. There are several projects in the pipeline that will help in
economic growth in the next 5-6 years.
Thriving Local Economy
• Spring 2022: Low vacancy rate in Lexington Center retail buildings
• Worked with small business owners to ensure they have available parking
• Worked with Physicians One Urgent Care to provide COVID 19 testing to the
community
• The ED Office is working with Proj ect UP Next to start a pop-up incubator in
the Center that will be supported by ARPA funds and will bring in new
businesses that will add to the vibrancy and vitality of the Center.
• The ED Office works closely with the LRA and the Center committee on
several initiatives for the Center.
Planned initiatives through June 30, 2023
.
Community Compass:
• The ED Office will be working on a new Tourism Website that will address all
destination marketing needs in FY 2023.
• Completing the Comprehensive Plan which is a town-wide long range plan
focusing on land use and development in areas of housing, transportation,
sustainability, public facilities, historic preservation, open spaces and recreation
• Implement Lexington Next (expected to be adopted by the Planning Board in
late 2022)
• Developing District Plans for Transportation Management Overlay Districts 2
and 3
• Proposing zoning amendment(s) for mixed use and multi-family residential to
comply with new state law for MBTA communities. The proposed zoning is
both a an economic development and housing related focused effort. The
proposed zoning will meet the state's goals to zone to permit higher density
housing in sustainable areas near public transportation and have a strong
economic focus by proposing zoning most beneficial to protect Lexington's tax
base.
Livable Lexington:
• The ED office is working with the Town of Bedford and Arlington in
developing wayfinding signage for East Lexington to help in increasing foot
traffic in the district from the bike path. The Town has received $150,000 under
a grant program for this tri-town proj ect.
• The ED office will also be working on a store facade improvement program for
East Lexington to improve the stores to be more attractive and vibrant.
• Support efforts to create and hire an Affordable Housing Officer
• Develop zoning that meets MBTA community requirements, encourages
diverse housing options, and requires inclusionary housing.
• Develop Town-wide Bicycle Pedestrian Plan to prioritize bike and ped routes,
guide decisions, be nimble on funding opportunities
• Develop Forbes/Marrett TMO-2 and South Lexington TMO-3 mitigation plans
to enhance our transportation demand management in those Districts
• Create Vison Zero policy
• Update existing Transportation Demand Management policy
• West Farm Meadow Preservation
• Wright Farm Barn
• Complete CPA FY18-FY21 projects:
o Conservation Restriction and Baseline Work
o Native Plant Nursery Support
o East Lexington Habitat Enrichment
o GCC Land Survey for Concord Ave
o Idlewild Community Garden Parking
o Trail Boardwalk Improvement proj ects
Quality Services:
• Improve the Planning Office, TSG, and Planning Board's website to make
information more accessible and kept up-to-date. We are looking forward to
the website launch in July.
Fiscal Stewardship:
• Work with developers and the Planning Board to grow our economic base on
Hartwell Avenue
• Begin process toward Accreditation of the Health Department
• Implement electronic inspection program
• Continue Hazardous Waste/Medical waste collection days
• Expand vaccine program - offering more accessibility to residents both adult
and pediatric
• Revitalize public health educational and training programs such as Serve Safe
food safety, CPR classes
• Implement health and wellness programming such as blood pressure clinics,
health fairs
• Reorganize the MRC — Medical Reserve Corps — recruit volunteers to respond
to emergency and non- emergency public health events
• Emergency preparedness trainings for residents
• The ED Office is working with the EDAC members, Center Committee
members, Building Commissioner, and several other committees and Boards on
re-writing the existing Sign Bylaw section in the Zoning Bylaw.
Thriving Local Economy:
• Continually work with property owners and businesses to help them get what
they need to thrive
• The ED office is also working on several initiatives for East Lexington, Bedford
Street, and Marrett Square business corridors that will be starting in the next
�iscal year.
Fiscal Stewardship:
Continue to work through the steps of the FDA Standards Program which allows
more grant funding opportunities
Finance:
In regards to the `Small Business Tax Exemption Program' under "Top" priorities
this would be my update:
• In preparation of setting the tax FY2022 tax rate in November of 2021, the
Finance staff reviewed the work done by the LUHD intern to compare
commercial assessment data from our own Vision database to the list of
registered small businesses with under 10 employees provided by the
Massachusetts Department of Unemployment Assistance (DUA). There was
very little overlap in the data and the ultimate conclusion reached is that
adoption of a Small Business Tax Exemption Program would have very little
benefit to Lexington Businesses (data indicates that less than 10 businesses
would qualify).
• In January of 2022 Finance staff discussed another opportunity that could
potentially benefit small businesses in terms of tax relief. Per MGL, the town
must assess and tax commercial personal property which encompasses tangible
assets that are not part of a building or property, including machinery, tools,
equipment and inventory. Some specific examples of personal property are a
personal computer at a Law Firm, or lawn mowers for a Landscaping
company. Personal property is taxed at commercial/industrial tax rate. Many
towns do not offer any minimum threshold/exemption for personal property,
though it is an option. Many years ago Lexington's Select Board set an
exemption for the first $1,200 in Personal Property. Many Towns do not offer a
Personal Property tax exemption, however, those that do have set the limit at
higher amounts —i.e. $10-$20K. Valuations have increased significantly since
the original minimum was set, and it has not been revisited. Finance Staff will
evaluate the impact this would have on the Town's Personal Property Tax
revenue, how many/which types of businesses would be impacted, and the level
of relief it may provide. If the Select Board is interested in revisiting the $1,200
threshold Finance staff will present the results to the Select Board ahead of
submitting FY2023 property values to the Department of Revenue.
Under `High' Priorities — Town-wide Fiscal Stewardship we can probably note a
few recent budget developments-
• Limit the rate of property tax increase- The Town has weathered the pandemic
well from a financial standpoint and continued to maintain a large amount of
Free Cash over the last two-fiscal year ends. Debt service expenses are on the
decline as Free Cash has been used instead of debt financing for ongoing capital
programs. Federal funding through FEMA, CARES Act and ARPA have
provided support and stability to the Town, businesses and residents by
covering extraordinary expenses, recovering revenue and providing for
economic recovery. An operating override is not needed for FY2023 nor
anticipated for FY2024. Staff have continued to plan for large capital proj ects,
including the new Police Station and a High School Construction Project, and
have developed the Capital Stabilization Framework to mitigate significant
impacts on the tax rate when those proj ects come online.
Human Services:
.
Community Compass —
• Provided programming that highlights customs and challenges of different
groups — e.g. DEI series, LexPride partner programming, Diwali and Chinese
New Year Celebrations (2021 — ongoing)
• Work with LABBB, the Independent Learning Program (ILP) and Dependent
Learning Program (DLP) to support students in their life skills training and
provide travel training based on their abilities (Ongoing)
• Transportation Manager actively advocates on different committees/boards for
enhanced services for seniors and people with disabilities, as well as plans
alternative transit programs (e.g. Lexpress Nature Walks, senior biking
program) targeted to those who cannot drive (ongoing)
• Neighborhood postcards (September 2020 — ongoing),
Livable Lexington —
• Provided programming and services on bike safety, transportation training, etc.
— e.g. Lex Lights the Night, Bike Rodeo, Bike to work day (2021 — ongoing)
• Created program for free parking for seniors in Town Center (Fall 2021 —
.
ongoing
• Promote and advocate for additional subsidies for seniors that allow for them to
age in place in Lexington— e.g. Senior Tax Workoff program, promoting tax
relief programs, etc. (2021- ongoing)
• Advocated for a Pedestrian & Bike Master Plan, approved by TM (beginning
FY 23)
• Safe Routes to School coordination, including recent bike train at Hastings,
coordination with the Health & Wellness team of LPS to get pedestrian & bike
safety into the curriculum (ongoing)
• Transportation subsidies through Lexpress and taxi, as well as backup to FISH
for medical rides (ongoing)
• Financial Assistance program for residents in need (ongoing)
Quality Services —
• Developing Transportation Regionalization Plan to make more efficient use of
regional transportation systems and funding — (July 2021- ongoing)
• Strict COVID cleaning protocols in buildings and on transit— (March 2020 —
.
ongoing
• Free Quarterly Question, Persuade, Refer (QPR) Suicide Prevention Trainings
.
ongoing
Recreation and Communit_y Pro�rams Department:
The Department Strategic Work Plan continues to be a living document used for
setting goals and initiatives. The Four Organizational Priorities of the Work Plan
include; 1-Community engagement & outreach, 2-Financial stability and
resilience, 3- Preserve, protect & improve recreational infrastructure, 4-
Operational excellence to exceed customer expectations. These priorities align
with the Strategic Outcome Areas set by the Select Board and the following
initiatives have been implemented since July 2021 and will continue in future years
.
as est practices.
.
Community Compass:
• Continue to invest in Inclusion Programs and Services for ages and abilities
• Developed a proactive approach for the Recreation Committee to engage
abutters and the community in proposed, pending and funded capital
projects.
• Continue to maintain and improve Recreational infrastructure. Finalize and
implement the findings of the Athletic Feasibility Study.
Livable Lexington:
• Increase access to affordable and accessible programs, services and facilities
by providing financial aid for fee-based programs
• Continue to implement the findings of the Recreation Facilities ADA
Compliance Study
• Provide and participate in free community events in partnership with local
organizations to support our goal for "C�eating Community th�ough People,
Places &Pa�ks"
Quality Services:
• Continue to provide Health & Wellness opportunities for physical, social
and emotional health.
• Implement the Key Findings of the Community Needs Assessment
• Participate in the Open Space & Recreation Master Plan. Implement
recommendations within the Capital planning process
Fiscal Stewardship
• Work to develop, recommend and support a new funding model towards
financial sustainability for the Department.
• Continue to secure grant funding
Thriving Local Economy
• Onboard a diverse staff to support the year-round programs and services.
• Continue to lead the Community Stakeholders Group to support local
service providers