HomeMy WebLinkAbout2022-05-19-SBFRC-min RECEIVED
2022 07 Juin, 1 00 Ipin't
Ad Hoc Stone Building Feasibility/Reuse Committee TOWN CLERK
Town of Lexington, MA LEXINGTON
MA
May 19, 2022 8:00 AM
MINUTES
Attending: Jaclyn Anderson, Cristina Burwell,Jeff Howry, Mark Manasas, Melinda Nasardinov„ Anne
Grady, Lester Savage (left 9:00)
Absent: Carolyn Goldstein, Suzie Barry (Cary Library Trustees Liaison), Doug Lucente (Select Board
Liaison), Meg Muckenhoupt (Appropriations Comm. Liaison), Paul Smyke
Guests: Elaine Ashton,JaneL Showalter, David Kanter (Vice Chair and Clerk of the Capital
Expenditures Committee),Jill Hai (briefly at about 8:50 to answer SBFRC questions)
Recording Secretary: Cristina Burwell
The meeting began at 8:05 with an online Roll Call & Reading of the Statement on Use of
Virtual Meetings. There were no minutes provided to vote on.
The Select Board meeting was confirmed for May 23rd at 7:50, with thirty minutes allotted to
the Stone building.
The final report was unanimously approved, with the addendum to add into Community
Conversations that we met with the Library Trustees who had no objections, to include in the
appendices the most recent letter of support by Sabine Clark, and the Decision Making
Outline for the Use of the Ellen Stone Building presented at the recent Trustees meeting - as
motioned by Mark, and seconded by Cristina.
The Decision Making Outline for the Use of the Ellen Stone Building document that was
circulated for the Trustees meeting was highlighted as an oversight that could have helped
the SBFRC prepare a slightly different presentation to the Trustees. This document, and
follow-up seem to imply that the town charter in 1968 assigned responsibility for the
building maintenance and operation to the Town Manager.
It was observed that if the Trustees are really just programming oversight, and the Town is
really responsible for the building, that they will need to put it on the Capital Plan (however it
currently is not) ... thus emphasizing the need to understand who is responsible for the
building.
David Kanter indicated his surprise that the SBFRC would propose a final report that has not
encompassed all of the outcomes of each of the aspects that were looked at, including the
hiring of personnel - thus not really being ready as a final report. Elaine indicated that she
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believed that this was not in the committee's charge, and the detailed financial aspects are
better suited for consultants, etc.
It was asked that Melinda hone down the slide show, and send it to the Select Board's office
by noon.
David Kanter suggested that as we are recommending a fiscal change that we make sure to
share our report with the Town Manager and Asst. Town Manager for Finance, and later
noted that the Town has (maybe a decade ago) already made a commitment to "save" the
building by providing for DPF to stabilize the building. But that the town needs to determine
use and renovation for the building before we go further than retaining the sustainability of
the building.
Adjournment was made at 9:29, as motioned by Mark, seconded by Melinda and
unanimously approved.
RECEIVED
2022 07 Juin, 1 A5 Ipin't
TOWN CLERK
LEXINGTON MA
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