Loading...
HomeMy WebLinkAbout2022-02-24-PBC-min 13S 75 TOWN OF LEXINGTON ��75 " � 2022 0 Ju un, 12A,2 Ipui °m Permanent Building Committee TOWN CLERK Permanent Members LEXINGTON MA < "PRIL1V Jon Himmel Co-Chairman Charles Favazzo Co-Chairman EX1N61 > > > > Peter Johnson,Philip Coleman, Cells Brisbin, Elizabeth Giersbach, Frederick Merrill Police Station Members: Semoon Oh, Wendy Krum Associate Members: Curt Barrentine,Henrietta Mei PBC Minutes for the meeting held on: 02-24-2022 Meeting was held remotely via Zoom Members Present: Jon Himmel, Charles Favazzo, Peter Johnson, Phil Coleman, Celis Brisbin, Elizabeth Giersbach, Frederick Merrill, Semoon Oh, Wendy Krum The Meeting was called to order at 5:00pm There was brief discussion about the review of meeting minutes for the meeting held on December 16, 2021. The Minutes had been edited for committee comments and or corrections. There was a motion made and second to approve the Minutes of 12-16-2021 as edited by committee. Motion was approved. The architect presented that the Bids for the Temporary Police Facility project were on Budget and the contract was being awarded and work would be starting quite soon. A question was asked by a member of Sustainable Lexington Committee (SLC) about the level of Solar readiness that the main Police Project was designed for. DPF replied that at a recent Select Board mtg where this was discussed the direction was that the Building would be solar ready, and conduit could be extended out from the building for future solar, but we would not include footings for canopy piers at this time. The questioner added that it was important that the design of the canopy be integrated with that of the building and sitework associated with the building project. DPF replied that the same designer was working on the building and the early phases of the site solar. DPF also commented that they were hoping for some HDC input the site based solar following Thursday. The SLC representative added that the SB discussion was a bit vague but he thought the conduit could be run to a predicted area. DPF agreed and referenced the corner of Fletcher Field. Another comment suggested that the designer be looking at total Life Cycle Cost of ownership not just First Cost. The architect presented that the matter of the front six parking spaces, as suggested to be pushed back to allow more green space out front, by the HDC, was presented to the Commission on Disability. Their feedback was that moving the spaces all the way back imposed a hardship on those relying on the close proximity and that perhaps a compromise on how far back the spaces are moved and a redesign of the sidewalk access to the front doors may accomplish all goals. The architect will continue to develop this and report back. There were some PBC comments on the sidewalk paths out front, how they access Fletcher Field, the Mass Ave side walk and the building. The architect agreed the layout needed refinement. The listing of VE items prepared by the Design Team was then reviewed. 0 Deduct Social Services Fit out • Deduct de-Escalation training fit out • Deduct glass & Millwork partitions • Remove dormer at rear of building • Cast stone base & door surrounds instead of Brownstone • Omit clean agent fire suppression at IT server and Evidence • Omit high Density file systems for evidence and records • Remove parking garage and leave area under Locker rooms as open air parking • Reduce Generator to life safety loads only • Reduce landscaping by 15% • Reduce interior lighting and change fixture counts • Reduce AV scope • Eliminate streetscape continuation • Simplify ceiling designs in meeting spaces • Reduce locker quantity • Omit Blinds • Reduce Ballistic wall protection • Replace Terrazzo at lobby with Porcelain • Change Curtain wall exterior to Storefront • Reduce paving at approx. 6 spaces • Omit storm water subsurface chambers and make retention ponds Comments on the VE items included: • It was pointed out that deferring work will only result in higher construction costs later. • It was also said that some felt the Social Services areas should be made complete. • It was asked if there was a cost benefit assessment on the various fire suppression system options. DPF will investigate. • It was suggested that the inclusion of batteries could allow for a down size in the emergency generator, as well as lessening demand while at peak loads. • It was stated that the full cost benefit of solar should be included into the project financials as it may show the VE does not have to be implemented. • The chair reminded all that Town Meeting was 1 month away and the current direction is that the project is "solar ready". • SLC member stated that he disagrees with what and how the Solar infrastructure was presented to the Select Board. There was some back and forth on this issue discussing how the prior motions of the PBC were presented to the Select Board. • It was recommended by a couple PBC members that a matrix be developed (as we have done in the past) showing the VE item and the position of each relevant group. DPF will develop. There was an update provided on the Westview Cemetery project and Center Rest Rooms Westview project The Bids had been received and based upon the Budget we would be able to support Alternates 1 and 2, demolition of existing building and site, respectively. A contract will be finalized and issued. Center Restrooms Plans for the Center Restrooms were shown to the PBC for the first time. These plans were of the 90% design. It was indicated that bid documents could be completed this spring. A construction timeframe had not been finalized since it had not been determined if summer programs could thrive without these facilities available. Melissa Battite Director of Recreation stated that if summer was the best period for construction, that could certainly be reviewed. DPF informed PBC that the project included turning two bathrooms into six individual restrooms with improved lighting, and ventilation. The work on the storage side would allow DPW to house lawn tractors in the building instead of on-site in sea containers. A question was asked if this project should move forward given the potential High School project in the future. DPF replied that we do not know what scope any High School project may or may not involve and that the Funding for the Center Restrooms was in the hands of Spring Town Meeting. A comment was made that the project should consider solar if it has good exposure and also consider a Pin & Sleeve so an emergency generator could easily be hooked up to the building in case of an emergency. Meeting adjourned. Next meeting to discuss VE Matrix discussed above.