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Home My WebLink About2022-04-14-LHA-min RECEIVED 2022 18 May, 1Z35 Ipim TOWN CLERK LEXINGTON HOUSING AUTHORITY LEXINGTON MA REGULAR MEETING—APRIL 14,2022 MINUTES 1. ROLL CALL The meeting was called to order by Chairman Nicholas Santosuosso at 8:30 A.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Nicholas Santosuosso Mark McCullough Caileen Foley Richard F. Perry Kathy Kilroy Melinda Walker Weidong Wang Maureen Rynn 2. MINUTES Approval of Minutes of Regular Meeting of March 10, 2022 Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Minutes of the Regular Meeting of March 10, 2022, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn 3. PUBLIC COMMENT 4. BILLS & CHECKS Approval of Bills and Checks paid in March 2022 March 2022 REVOLVING FUND Check Numbers 18889 through 18948 689-C MANAGEMENT Check Number 2294 PARKER MANOR Check Number 2086 BEDFORD STREET Check Number 1273 MRVP VOUCHER Check Numbers 4243 through 4246 SECTION 8 Check Numbers 19347 through 19371 Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to accept the Bills and Checks as presented for March 2022. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn 5. EXECUTIVE DIRECTOR'S REPORT A. LHA Financials We continue to be in good standing with healthy reserves. Upon a motion by Melinda Walker and seconded by Maureen Rynn, the Board voted to approve the March Financials. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn B. Public Hearing for State Program Annual Plan Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to adjourn the Regular Meeting to Public Hearing for the State Annual Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn a. Annual Plan Today is the Public Hearing for the State Program Annual Plan. This annual plan brings together different information about the LHA, such as vacancy info, energy consumption, capital plan, approved policies and maintenance plan. It is a centralized place where the public can learn and gather information about the LHA. We reached out to residents via survey as COVID still limits in-person gatherings. Some of the requests were for: -new games and updates to Community Room -update mail boxes 2 - kitchen and bath modernization b. Capital Improvement Plan Capital Plan projects include: -27 Tewksbury Street porch repair -96 Wood Street bathroom modernization -the remainder towards ModPHASE Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Annual Plan and Capital Improvement Plan for 2022.The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn Upon a motion by Melinda Walker and seconded by Richard F. Perry, the Board voted to adjoin the State Public Hearing and enter into the Public Hearing for Federal Program Annual Plan and Capital Fund Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn C. Public Hearing for Federal Program a. Annual Plan We are in year 5 of 5-year plan (starting in 2018-2023). Capital Fund projects completed past year include: window project at Scattered Sites and new carpeting at Countryside Village. b. Capital Fund Program Action Plan Future capital plan items include: Countryside Village bathroom and closet project. This will use all remaining cap funds for 21-23 plus some reserves, as discussed at previous meetings. Capital fund allocations after 2023 (including 23, 24 and 25) are now being budgeted towards operations. We reached out to all Federal Public housing residents via Survey to get their feedback. These include: kitchen cabinets, fix drafty windows, bathroom modernization. Overall tenants are happy. 3 Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to approve the Federal Program Annual Plan and Certifications. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn Upon a motion by Richard F Perry and seconded by Melinda Walker, the Board voted to approve the Federal Program Action Plan. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn Upon a motion by Richard F. Perry and seconded by Melinda Walker, the Board voted to adjoin the Federal Public Hearing and resume the Regular Meeting. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry Melinda Walker Maureen Rynn D. FY 2022 Fair Market Rents/Payment Standards HUD releases FMR/PS in October. Boston Housing Authority asked for a re- evaluation, and it was recently re-published. The new rates have gone up approximately 2%. Upon a motion by Melinda Walker and seconded by Richard E. Perry, the Board voted to Adopt and implement new PS at 100% of HUDS 2022 published FMR for Section 8 to be effective for recerts, move and leases effective June 1, 2022, and adopt and implement the new Flat Rate Rents at 100% of HUDs FMR's for Federal Public Housing effective June 1, 2022. Utility allowances will be subtracted out as applicable. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Nicholas Santosuosso NONE NONE Mark McCullough Richard F. Perry 4 Melinda Walker Maureen Rynn E. Project Update a. CPA Application This application was approved on consent agenda at Town Meeting. This includes $160,790.00 for fire system upgrade portion of ModPHASE. b. ModPHASE-Vynebrooke Village Kitchen and Bathroom Modernization. The Conservation Commission approved the project and issued Order of Conditions. The architects have submitted 100% Construction Documents to DHCD for review. We are now waiting on submission memos. The price cost estimate is now at $4.8 million. We can also discuss with Town other funding opportunities. c. Countryside Village bathroom and closet renovation The preconstruction meeting was held. The contractor did a walk through and measured each bathroom. This project will start in a few months. Tenants will be given adequate notice outlining responsibilities. d. Eversource-Greeley Village underground wires There was another power outage at Greeley Village. Eversource claims we own the cables underground that connect the poles and transformers, as well as the lines from the transformers to the buildings, thus the cables between the poles and transformers would still be considered primary. The underground wiring needs to be repaired before Eversource assumes responsibility for all future repair. Eversource is going to put together a work plan and suggested we contact an electrical engineer to do the same. Caileen reached out to DHCD for assistance. F. FY 2021 Audit Marcum conducted the audit in the fall. There were no findings. All reports have been submitted to HUD. G. LHA Associate Member At the last meeting the Board requested to Caileen to look into adding an Associate Member position to the board. DHCD provided the following guidance: M.G.L. c. 121B, sec. 5 states: Every housing and redevelopment authority shall be managed, controlled and governed by five members, appointed or elected as provided in this section, of whom three shall constitute a quorum. Thus, an LHA Board cannot consist of more than 5 members. This individual could attend every LHA Board meeting,just as any member of the public could, but it would be inadvisable to make him/her a non-voting Board member and have them sit with the Board. H. Housing Partnership Board-LHA Liaison 5 This position was previously held by Melinda, who has stepped down. Caileen is asking a Board member to volunteer for this. The meetings are monthly. L Administrative/Staff updates Wai Kwan started last week as the Federal Program Coordinator. 6. ADJOURNMENT 9:13 A.M. A true copy attest........................... CAILEEN FOLEY, SECRETARY 6 7