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HomeMy WebLinkAbout2022-04-06-ARTS-min RECEIVED 2022 18 III May, 819 suis EIII fI f TOWN CLERK " 1 I IN "IV IV LE IN T N MA u7J,IIIV u n i 1 for the Arts Meeting Notes Wednesday, April 6, 2022 7:00 PM — 8:30 PM Location: Via Zoom: See below for remote participation instructions Facilitator: Jillian Tung Pre-Meetina Tasks Review of minutes from February Attendance: Present: Jillian Tung, Anwell Tsai, Melissa Talal, David Hoose, Steve Poltorzycki, Ashley Rooney, Lisa Herbert, Marie Hewes Leslie Masson joined the meeting as a guest attendee from IexSeeHer Absent: Doug Urban, Jessie Chen, Shalini Kakar Meeting start time: 7: 03 PM I. Call to order II. Secretary's report: Marie Hewes (5 min) Approved February Minutes unanimously. III. Financial update: Steve Poltorzycki (5 min) Accounts: • MCC State account .- 2,625 Dollars (all earmarked to grantees) • Local acct .- 8,750 dollars . • LCA project from MCC 950 dollars- Expected in April- spent on 6/30/22 • Town Acct.- 3,200 dollars spent by 6/30/22 • MCC special project grant 2,500 dollars - (for Haiku project) Expenses .- * xpenses .• Haiku 2,500 dollars from Town account • 950 dollars from project funds • Discovery Day 200 dollars from Town account - To be approved: 1.700 dollars from Town Account and Local Account .- Voted Unanimously - To be approved .- 2,500 dollars (if unable to secure funding , then from Local Account or FY 2023 TA. Voted. IV. Website discussion: Anwell Tsai (20 minutes) There was a discussion about the transfer of the website to the new one. We agree that the new website should have the double mission of informing people about what happens in Lexington as well as spotlight and follow the work of our grantees. The following suggestions were made: - We are thinking about creating a calendar of events and spotlight the different organizations for everybody to see what is going on in Lexington. - Anwell is offering to teach a group of council volunteers how to update the website. - We will be adding our grantees on the calendar and also create a page for each of them. One member of the council will be in charge of acting as a liaison. Pictures will be taken when the grantees' work will be finished and added to the grantee page on the website. V. Council and project updates • Utility boxes: 3 in the Historical District. These have been approved. There were many strong contenders for artists, a very diverse group. • Haiku : solicit haiku poems from the community along with some illustrations. There will be workshops run by poets and by professional sign painters. There will be an opening ceremony. We are partnering with the Library which will be hosting workshops, and we are also partnering with the Historical Sty. • There will be lots of work to do ( ceremony, door to door to ask stores to participate...) we have a project manager. • The celebration will take place in July. (Mid July. week days- Late afternoon/evening) • The haiku project will be over by July 4th. • This project will help the shops. • Lisa points out that many people will be scattering during the summer. • Discovery day is in May ( Saturday the 5th). We will have a booth and will need volunteers. VI. Lex250 introduction and discussion: Jillian Tung The year 2025 will commemorate the 250th anniversary of the Battle of Lexington and other events related to the founding of our country. The Lexington Semiquincentennial Commission was formed as a town committee to plan events related to the anniversary. Events are being planned to span the whole year of the anniversary, beginning from late summer/early fall of 2024. There will be many volunteer opportunities and Jillian hopes the Council for the Arts will partner with the commission on public art and music projects with themes related to the Semiquincentennial. VII. Publicity update, newsletter discussion - Steve : A newsletter could talk about the grants, Haiku, utility boxes, door auction, and that letter could be posted on the website and sent to about the 200 people on our list. We will also need to do a lot of publicity for the haiku project and hope that Jessie will write an article on the CAAL letter or Ashley on other magazines to get the word out. Shalini (Annual Arts Festival) will be taking place in September behind the depot. During our last meetings, the idea of a signature event had been introduced. Lisa is suggesting a laugh comedy in January: - This is an opportunity to bring some life to Lexington during these dull months. - This could take place on a weekend with 2 or 3 performers and be followed by open mics. VIII/ LexSeeHer follow up discussion Leslie Masson joined our meeting as a representative from LexSeeHer with a request for an expression of support from the Council for the monument project and their proposed siting of the monument. The goal of the project is to make women visible in a prominent place in Lexington ( Meredith Bergmann is a sculptor: it is a bas relief 16 68 until 2000. 20 women are represented). The proposed monument would be next to the visitor's center. - Many sites were explored but this one was considered the best. - Other spots : Depot square, Library... ... ..... - The door would be looking at the Minuteman. - One of the characters is Margaret Tulip . - There are no photographs of the women. Two motions were presented for action by the Council: 1. With regard to the proposal "The Lexington Council for the Arts supports, in general, the monument proposed by Lex See Her", the motion passed with a vote count of 6 out of 6 in favor. 2. With regard to the proposal "The Lexington Council for the Arts supports the proposed siting of the monument on the Visitors Center Green", the motion failed to pass. The vote count was 2 in favor, 1 against, and 3 abstaining. Adjourned by: Steve at 8:35 Seconded by: Jilian