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HomeMy WebLinkAbout2022-02-03-SBFRC-min RECEIVED 2022 00 May, 11 07 aui °m Ad Hoc Stone Building Feasibility/Reuse Committee TOWN CLERK Town of Lexington, MA LEXINGTON MA February 3, 2022, 8:00 AM Attending: Cristina Burwell, Jeff Howry, Mark Manasas, Meg Muckenhoupt (Appropriations Comm. Liaison), Melinda Nasardinov, Paul Smyke, Jacelyn Anderson , Anne Grady, Doug Lucente (Select Board Liaison), Carolyn Goldstein, Suzie Barry (Cary Library Trustees Liaison) Absent: Lester Savage Guests: Elaine Ashton Recording Secretary: Cristina Burwell The meeting began at 8:06 with an online Roll Call & Reading of the Statement on Use of Virtual Meetings. Jeff mentioned that he had wrong dates in the letter to the Select Board, and that they should read that we are due to have a meeting with the Board of Trustees on May 18, and with the Select Board on May 23. Jeff will send this to the Select Board's Chairperson, as well as its SBFRC liaison and Executive Clerk. Minutes for January 20 were approved unanimously, as motioned by Anne and seconded by Mark. There were no general announcements or public comments. Mark Final Report - continued discussion from last meeting's slide presentation of key takeaways from community listening, and committee observations Mark overviewed the committee timeline which included presentations to the Library Trustees and Select Board. Members discussed CPA funds and how that related to this committee's report - from due dates to committee mission creep. Doug noted that the committee's report should be clear on who should take action on recommendations, and that November 1st is the CPC deadline for funds requests that go into the spring Town Meeting. Cristina presented a table of contents for the final report. Member names were associated with sections that they have been involved with. It was suggested that the report be brief, and digestible so that people read it and can act on it (at about 20 pages, for example), with detailed information in the appendices. Dog said that the Select Board will want to hear what the committee discovered, what it is recommending, and some basis for that recommendation. Mark offered to help "herd the sheep" in getting report sections written. 1 Looking at a community forum in April where report findings will be overviewed, the committee looks to have a first draft ready for committee review in mid-March. It was observed that the next forum will be our final forum and is a distillation of our recommendations, and a listening session on that (which will also need to be included in the final report). It was later observed that this committee should meet directly after the forum to add in the reactions of the forum, and to be able to incorporate that feedback into the report. Mark recommended that committee members submit whatever they have to Cristina by February 17th, given that we have so little time (or at least an outline of what their section is going to be). Ideally, we will individually take on different aspects of the report, while then communally commenting or offering input on different sections. It was requested that we spend more committee time really talking about the vision for the building to aid in fleshing this section of the report out, and it was decided to spend time at the next meeting talking about key takeaways. In closing, Mark noted an excerpt from Ellen Stone's deed (before she listed the 6 requirements for the building's use) that "these uses are for the time being" which might lead this committee to report on what our vision is for how the building might be used today. But the overarching theme is that it's held for the benefit of the Lexington people in the community and the mission of it over time is going to evolve. It was decided that the next meeting committee members will have reviewed everyone's statements and the conversation will be about getting some consensus about what we understand as key uses for the building. Melinda agreed to help the group facilitate this meeting. A goal might be to identify what we have discovered, the best uses that we believe are the best first uses for the building, along with a vision statement that would provide a guide for the long term. Doug reiterated that it will be important to identify who is going to use this vision, who is going to be the users of the building, the managers of the building, and the funders of the building. That will help the Select Board see an outcome rather than just see a vision. 1. Adjournment was made at 9:17am, as motioned by Carolyn, seconded by Mark and unanimously approved. ATTACHMENTS: 1. Select Board letter 2. Key takeaways (slides) 3. Detailed timeline 4. Final report table of contents 2