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HomeMy WebLinkAbout2022-04-21-SBFRC-min RECEIVED Ad Hoc Stone Building Feasibility/Reuse Committee 2022 00 May, %54,4, auiTm Town of Lexington, MA TOWN CLERK April 21, 2022 8:00 AM LEXINGTON MA MINUTES Attending: Cristina Burwell,Jeff Howry, Mark Manasas, Meg Muckenhoupt (Appropriations Comm. Liaison), Paul Smyke (Left 9:19), Jacelyn Anderson , Anne Grady, Lester Savage, Carolyn Goldstein Absent: Melinda Nasardinov, Suzie Barry (Cary Library Trustees Liaison), Doug Lucente (Select Board Liaison), Guests: Elaine Ashton, Kathleen Dalton (8:21) Recording Secretary: Cristina Burwell The meeting began at 8:08 with an online Roll Call & Reading of the Statement on Use of Virtual Meetings. Minutes for April 14, 2022 were approved unanimously, as motioned by Mark and seconded by Jacquelyn. Jeff had items to discuss for April 7 minutes, which were put on hold. There were no public comments and one general announcement: Report requests - Cristina requested help with the report on the following sections not yet written, as well as review for how to whittle down forums & community conversations into more digestible summary/findings, and review to ensure that our slideshow and report are in sync (these sections, and draft full report emailed to committee). 1. Recent history 2. Methodology: Feasibility (how info collected) 3. Town demographics (potential users) 4. Summary of telephone museum proposal 5. Final forum feedback 6. Findings: Local models for revenues and expenses/estimating operating expenses 7. Findings: physical constraints of future use 8. Next Steps: road map & timeline 9. 4/27 forum - need to include what we learned here 10.Appendix - need to make sure all included here is referenced in report, and to add appendix # within report 1 Review of Presentation Slide Deck Mark presented the slides as they stand (listed below). The committee discussed each one in detail, after first reviewing the broader concept of the purpose of these slides and final report: 1. THE BUILD NEEDS TO BE RESTORED a. Stone Building is a national treasure which embodies the antebellum period in Lexington & the nation, like no other in Lexington and perhaps the nation. 2. THERE IS BROAD COMMUNITY SUPPORT FOR THE OPPORTUNITIES THIS BUILDING WOULD PROVIDE a. Focus on Issues of the Day, e.g. Social Justice & DEI The overall vision for the slides is to emphasize the future over history (while still providing an historical precis for anyone new to the committee's work). Jackie and Paul will be working with Mark to broaden the Vision slide (to include more than just the Lyceum, etc.). Cristina requested that the slides be set up so that we are able to use this time to continue to collect information (market demand, etc.) rather than just to present. a. Welcome slide (photo) b. Committee charge c. Importance d. Deed e. Community outreach f. Concept screening (benefit/fit matrix, 11 top ideas) g. vision h. Conclusion 1 - begin renovation process asap i. Conclusion 2 - hire a director j. Conclusion 3 - lyceum as overarching theme k. 21st century lyceum L. Alignment with community needs (title slide only) m. Comprehensive plan overlapping objectives n. Comm needs assessment overlapping objectives o. Select board goals and overlapping objectives p. Recommended next steps q. Timeline r. Closing slide (photo) Town Lease with Stone Building Tenant Jeff presented a Historic Properties Leases & Management spreadsheet that overviewed his conversations with several historic properties. He agreed to provide this in a paragraph summary form to include into the report. Cristina requested that all report information be compiled by next Wednesday morning to be sent off to the committee. 2 Adjournment was made at 9:36, as motioned by Mark, seconded by Anne and unanimously approved. ADDENDUM: Jeff confirmed the following dates: • Library Trustees - May 18th - Presentation materials due May 9th • Select Board - May 23rd - Presentation materials due May 18th 3