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Home My WebLink About2022-03-10-CEC-min Minutes of the s Lexington Capital Expenditures Committee (CEC) Meeting RECEIVED P March 10, 2022 APRIL 19 2022 27 pit, 1 04� I i � u A"-"E�- TOWN CLERK Location and Time: Remote Meeting; 7:45 A.M. LEXINGTON MA CEC Members Present (remote participation): Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Mike Boudett; Rod Cole; and Frank Smith CEC Members Absent: None Others Present (remote participation): Other Lexington Committees: Glenn Parker, Chair, Appropriation Committee (AC) liaison; Staff: Finance Department: Carolyn Kosnoff, Assistant Town Manager for Finance (left before the end of the meeting but the departure time was not recorded); Sara Arnold, Recording Secretary Documents Presented: • Notice of Public Meeting/Agenda CEC Meeting, March 10, 2022 • Comparison of FY2023 Town 5-Year Capital Plan with the FY2022 CEC Plan, Prepared by Mr. Kanter, March 2, 2022 • Pending Draft #6 CEC Report to 2022 Annual Town Meeting (ATM) & Special Town Meeting (STM) 2022-1 & Potential -2, with comments • Draft Appendix B: Acronyms for the CEC Report to 2022 ATM & STM 2022-1 • Draft Appendix C (pages 1 and 2) for the CEC Report to 2022 ATM & STM 2022-1 • Lexington High School (LHS) Massachusetts School Building Authority (MSBA) Timeline from Select Board (SB) and School Committee (SC), March 9, 2022, meeting • Forwarded email from Todd Rhodes, Sustainable Lexington Committee (SLC), to Mr. Boudett Regarding Solar Panel Estimate for Police Station, March 10, 2022 • SLC Recommendations Re Police Station To Select Board (SB), March 2, 2022 Call to Order Mr. Lamb called this Remote (Virtual) Meeting, which had been posted as such, to order at 7:45 A.M. As the Committee members present had been previously advised of the special conditions of this meeting, he passed on repeating them (i.e., the authority to not require a physical presence of a quorum and other selected terms under the Open Meeting Law in legislation signed on June 16th of this year by Massachusetts Governor Charles D. Baker). Mr. Lamb advised that materials provided electronically to the Committee or presented at the meeting, would be available upon request and are those listed in the Minutes as Documents Presented. Any votes during this meeting would be taken by a roll call. Further, this meeting would be recorded to assist in preparing Minutes, and the recording would be deleted once the Minutes are approved. Mr. Lamb took a roll-call attendance, determining that six members were present. Committee's Report to the 2022 ATM and accompanying STM 2022-1 & Potential -2: 5-Year Plan Using Mr. Kanter's Comparison of FY2023 Town 5-Year Capital Plan with the FY2022 CEC Plan, Mr. Lamb noted that there is considerable uncertainty in the Town 5-Year plan's projected amounts, particularly in the outyears, but this Committee does not have a way to present better numbers. The use of footnotes will be important, as will explanations in the Page 1 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 10, 2022 text of the report. Mr. Kanter led a line-by-line review of the items, during which there were comments and suggestions; it was determined that the use of To Be Determined estimates would need to suffice in a number of cases. After discussion, it was agreed that, although not included in the Town 5-Year Plan, the Stone Building, Lexington Community Center Expansion, Athletic Fields Feasibility Study, Solar Panels for the Police Headquarters, and Massachusetts Avenue/Woburn Street Intersection Improvements should be included. It was agreed to make a decision about including a Public Training Safety Facility after speaking to the new Police Chief. Update Regarding Joint Meeting of the SB and SC At a meeting held last night, the SB and SC discussed the MSBA's invitation to include Lexington's project for a new/renovated High School in its process for determining financial support for such a project. It was reported that the MSBA has no restrictions on when the Town can appropriate funds for the initial Feasibility Study that the Town must fund. A 2022-2 STM is anticipated. Committee's Report to the 2022 ATM and accompanying STM 2022-1 Mr. Kanter led a review of his comments included in his Pending Draft #6 Report, making some edits based on discussions and comments and identifying places where additional edits will be submitted to him. The following Articles for which taking positions had been deferred at this Committee's previous meetings were reviewed: • STM 2022-1, Article 2: Appropriate for Police Station Construction: A Motion was made and seconded to recommend approval of this Article requesting $32,400,000 rather than the original $32,800,000 identified for this Article. Roll-Call Vote: 6-0 • Potential Candidate STM 2022-2 to request an appropriation to fund the Lexington High School feasibility study, as required by the MSBA process: A Motion was made and seconded to recommend approval of this Article, subject to SB actions. Roll-Call Vote: 6-0 • ATM Article 10: FY2023 CPC Budget/Projects: (d) Playground Improvements—Poured-in-Place Surfaces: Mr. Boudett asked about possible safety and environmental issues associated with poured-in-place materials and wondered if continued use of bark chips would be better. Information provided in the Capital Improvement Program request indicated that poured-in-place materials meet a number of desirable standards. Mr. Boudett added his Yes vote to the previously taken 5-0 vote recommending approval. (e) Center Playground Bathrooms and Maintenance Building Renovation: Additional clarity is still needed. Voting was deferred. (f) Playground Improvements—Hard Court Surfaces: Ms. Beebee reported that because of the location of this project, the Recreation Department says it is highly unlikely that the High-School project would impact it. A Motion was made and seconded to recommend approval of this Article. Roll-Call Vote: 6-0 (h) Park Improvements—Athletic Fields: Mr. Boudett added his Yes vote to the previously taken 5-0 vote recommending approval. • (k) LexHAB-116 Vine Street Construction Funds: Because of an increase in the cost of this project, it is expected that this will be Indefinitely Postponed (IP'd). A Motion Page 2 of 3 Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 10, 2022 was made and seconded to recommend approval of this Article being IP'd. Roll-Call Vote: 6-0 • ATM Article 18: Rescind Prior Borrowing Authorizations: A Motion was made and seconded to recommend approval of this Article. Roll-Call Vote: 6-0 • ATM Article 19: Establish, Amend, Dissolve and Appropriate to and from Specified Stabilization Funds: A Motion was made and seconded to recommend approval of all the actions included in this Article. Roll-Call Vote: 6-0 • ATM Article 21 : Amend FY2022 Operating, Enterprise and CPA Budgets: A Motion was made and seconded to recommend approval of this Article. Roll-Call Vote: 6-0 • ATM Article 23 Appropriate from Debt Service Stabilization Fund: A Motion was made and seconded to recommend approval of this Article. Roll-Call Vote: 6-0 • ATM Article 25: Appropriate for Worthen Road Recreation and Education District Land Use Concept Plan (Citizen Petition): Mr. Kanter reported that the proponents wrote to the SB accepting a plan to IP this Article while identifying components that they recommend be included in the LHS feasibility study. It was agreed that those should be included. A Motion was made and seconded to recommend approval of this Article being IP'd. Roll-Call Vote: 6-0 Mr. Kanter reported that he would distribute Version #6 of this report by Sunday, which will include today's comments and any additional edits submitted to him before then. It was noted that meetings are scheduled for 8:00 A.M. next Tuesday and Thursday. Adjourn A Motion was made and seconded at 9:40 A.M. to adjourn. Roll-Call Vote: 6-0 This Minutes was approved by the CEC at its meeting on April 13, 2022. Page 3 of 3