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HomeMy WebLinkAbout2022-03-21-CPC-min RECEIVED 2022 '12 Apir, 150 pm MINUTES OF THE COMMUNITY PRESERVATION COMMITTEE MARCH 21, 2022 TOWN CL,ERK REMOTE ZOOM MEETING MEETING ID: 816 8275 9823 LEXINGTON Committee Members Present by Roll Call: Marilyn Fenollosa (Chair), Charles Hornig (Vice- Chair), David Horton,Jeanne Krieger, Joe Pato, Robert Pressman, Lisa Rhodes, and Melinda Walker Committee Member(s) Absent: David Langseth Other Attendees: Melissa Battite (Director of Recreation and Community Programs), Mike Cronin (Director of Public Facilities), and David Kanter(Capital Expenditures Committee liaison) 1. Call to order: Ms. Fenollosa called the meeting to order at 4:00 pm, followed by reading the guidelines for a public meeting and for a meeting via Zoom 2. Update on request by Recreation/DPF for Center Recreation Complex Bathrooms & Maintenance Building Renovation, Article 10(e): Mike Cronin explained that as part of the original scope of work, one of the things considered in the initial cost factoring was the potential for a new facility. To determine that, they looked at a couple of different scenarios and the square footage number and the cost of building new is reflected in the original request for$915,000. Part of the process they went through with the Recreation Committee was to identify what is the right scope of the work for this project and the new facility came off the table. The final version of the renovation which includes the component of the six bathrooms plus the work on the DPW side for access to their equipment was the final scope. The cost estimate includes $611,000. for construction costs and a $20,000 component related to technology pieces (controlling access to the doors, HVAC systems) so that they can be operated remotely like all the other buildings. Lastly, an amount is included for contingencies because construction dollars are all over the place and because any unknowns that might appear when old walls are removed, etc. Total request is $680,000. Ms. Battite added that this project does not address the external group storage facilities that are in the area of the bathrooms, because a lot of decisions still need to be made about that area. They are not to be confused with the DPW storage section that is part of the bathroom structure. Ms. Rhodes mentioned that the Town Manager-created working group is meeting next Tuesday, the 291h, to discuss and make a determination about the bathrooms and the (future) high school. It will be available to the public via Zoom. Ms. Fenollosa mentioned the CPA articles will come up for approval before Town Meeting next week (Wednesday, March 301h), which means there would be no time to make 1 changes in Article(10e), if that is the case. She mentioned that if more money was given than needed, it could be given back and if more is needed it could be asked for later. Mr. Pato, who had previously abstained from voting on Article 10(e), said that he would vote no on today's motion because he does not want to inhibit the process of looking at how best to site a new high school and make use of the recreation facilities in the complex as we go forward. He said that he is entirely in favor of doing the work, but does not want to do it now and does not want to do it in a way that it would be rushed in consideration. Mr. Pressman found recently that doors to the bathrooms in the building were locked and asked if they are not in use or if there is some schedule when they are available. Ms. Battite said that the seasonal bathrooms are typically open mid-March, weather dependent on the temperatures, until Veterans Day or Thanksgiving. They are currently being dewinterized and are scheduled to open next weekend. She offered to make arrangements for Mr. Pressman to see the bathrooms, but he politely declined. Mr. Pressman continued that one member of the Select Board had expressed concerns about safety at the site because of its secluded location. In response, Mr. Cronin said that the plan calls for improving the sight lines, changing the location of all of the bathroom doors so they will all be facing the fields(front facing), improving the lighting, and creating six individual unisex bathrooms. Ms. Battite added that pictures of the 90% design plans and layout have been posted. He added that he had heard from another Select Board member that due to the proximity of the building to homes, it did not seem likely it would be tapped for part of the high school project and that seemed logical to him. Mr. Cronin said he understood the town manager had expressed in writing that he did not feel it was part of the scope either. Mr. Pato expressed he had a similar understanding. Ms.Walker wondered when the work would begin. Mr. Cronin said they would work with the Recreation Department to determine the "sweet spot"to do the work, looking toward the end of summer/early fall. They will shut down the bathrooms and bring in some portable options for people to use. Hopefully, they will be closed in before the start of winter and then will do all the inside work. She also asked whether or not there would be an escalation clause in the contract and Mr. Cronin answered that it had been included in the cost estimate. When asked by her how difficult it would be to find a contractor to do the work to meet our timeline, Mr. Cronin said he could not give a definite answer, but is hopeful, because the typical window for this kind of work is in the summer and our project is on the other side of that. Motion: To approve the request of$680,000 by the Recreation/DPF for Center Recreation Complex Bathrooms & Maintenance Building Renovation, Article 10(e) (moved and seconded by Melinda Walker and Bob Pressman, respectively) 2 Approved by roll call vote: 7 yes, 1 no 3. Vote to approve Update to Report to 2022 Annual Town Meeting(moved and seconded by Llsah Rhodes and Joe Pato, respectively) Approved unanimously by roll call vote: 8-0 4. Vote to approve minutes from March 14, 2022 (moved and seconded by Lisah Rhodes and Jeanne Krieger, respectively) Approved unanimously by roll call vote: 8-0 S. Committee Business: After a discussion of the best medium for committee members to use to meet or caucus, if necessary, during the Town Meeting session(s) when the CPA articles are presented, we decided to ask Deputy Town Manager Kelly Axtell to give Zoom access for next Wednesday evening to all non-Town Meeting representatives serving on the CPC, when the CPA articles will be presented. (Note: The day after our meeting, Town Meeting Portal accounts were created for the non-Town Meeting CPC members. The accounts will not allow the non-members to vote on warrant articles, but will let them access the Zoom sessions.) Lisah Rhodes announced that she will be stepping down from the Recreation Committee and joining the Capital Expenditures Committee. Consequently she will be relinquishing her seat on the CPC, which will be filled by her successor on the Recreation Committee. Many thanks, Lisah, for your major contribution to the CPC and for being a valued proponent for and representative of recreation in our town! 6. Motion: To adjourn (moved and seconded by Lisah Rhodes and Jeanne Krieger, respectively) Approved unanimously by roll call vote at 4:27 pm: 8-0 D. Horton, recorder Approved 4/11/2022 3