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HomeMy WebLinkAbout1967-11-27-AC-MIN.pdf 1 6 Meeting of the Appropriation Committee, Monday, Nov. 27, 1967, 7:30 p.m. Present: Frank Parrish, Chairman; M. Bretscher; R. Gary; B. Grant; J. Blaisdell; G. Nolovson; L. Zehner. Report from Mr. kolovson: Salary Committee has made no decisions as yet. Meeting scheduled for Nov. 28. Library will be invited to present their budget to the Appropriation Committee next week. Lexington Planning Board letter to the Appropriation Committee read by Mr. Parrish. The letter stated that, after May 1968, they would require a typewriter and requested an amount of X320 to purchase one. Letter referred to Comptroller to be handled under the Office Machines — r"'4 CapiLal Outlay Acct. #2929. Finance Association Bill for $12.00 for 3 reservations for dinner not kept on Nov. 15 because of storm was presented by Mr. Parrish. It has moved by Mr. Zehner and seconded by Mr. Blaisdell that the bill be paid. Approved. In crest for tax—anticipation loads. Mr. Perry read a memo requesting permission to establish a new account in the books for 'TAN interest. Planning Board letter. Mr. Parrish read a letter from the Planning Board explaining their changes in budget requests for 1968 from those of 1967. He will distribute copies of this letter to committee members at the next meeting. Conservation Commission. An "off—the—record" memo from the Conservation Commission was read by Lir. Parrish in which they stated that their 1968 budget request was not yet final but might run as high as $500,000. This money would be a separate request at the March Town Meeting. Cemetery Commissioners. Mr. Parrish reported that the Committee still had the request for additional funds from the Cemetery Commissioners before them but no action was yet required. Board of Health. Mr. Parrish also reported no new requests from the Board of Health. Treasurer's Office. Mr. Al Gray then met lith the committee to request an appropriation of $1500 to pay for remodeling of the present Treasurer's Office to make two private offices to accomodate the new Town Treasurer and the Town Clerk. This amount would also cover the cost of a partition for Mr. Perry and the cost of two new desks necessary for personnel changes. There was extensive discussion on the part of the committee re:1•arding present and future town needs for office space with much concern expressed as to whether the problem had been thought out sufficiently to justify the requested changes being done now or whether they should wait to be presented to Town Meeting. The committee agreed that it was desirable to have an office for both the Treasurer and the Clerk and that it would probably be better to have these offices arranged by the time the new Treasurer takes over his duties. The Committee also agreed that the partition for Mr. Perry should be deferred until Town Meeting. It was moved by Mr. Blaisdell that the Committee pass a proposal for two desks Ind one partition to separate tae Clerk and the a_ Treasurer. The Committee voted to make up to 0_100 available from the Reserve Fund for the proposed changes. The exact amount will be xa X66 transferred when the price is known. Mr. Parrish then reported that he and IIugh Chapin of the Capital Expenditures Committee had discussed the need for more coordina— tion between the two committees. He arks asked what the Appropri— ation Committee thought of the idea that the Appropriation Coua,Attee would not consider any capital expenditure items until they had been passed on by the Capital Expenditures CouLlittee. It was suggested that a procedure be bet up whereby aay item of capital expenditures presented to the Appropriation Committee would not be considered until that item}had been considered by the Capital Expenditures Commit dee. Requests to the Appropriation Committee should be accompanied by a letter from the CEC stating their recommendations, including a probable cost i;i dollars and a recommendation as to whether the item should be bonded or put on the tax rate. It was pointed out by Mr. Parrish that this policy would cover primarily requests which come in after the CEC has made its report. It is hoped that this policy would enforce efforts to get various departments to present their capital expenditure requests before the CEC makes its report. Meeting ddjourned at 10:00 p.m. r -