HomeMy WebLinkAbout2022-03-21 SB Packet - Released SELECT BOARD MEETING
Monday, March 21, 2022
C onducted by Remote P articipation�
7:00 P M
AGENDA
PUBLIC COMMENTS
Public comments are allowed for up to 10 minutes at the beginning of each meeting. Each speaker is
limited to 2 minute s fo r c o mment. Memb ers o f the B o ard will neither c o mment no r re s p o nd, o ther than to
ask questions of clarif"ication. Speakers are encouraged to notify the Select Board's Office at 781-698-
45 80 if they wis h to s p eak during pub lic c o mment to as s is t the C hair in managing meeting times.
SELECT BOARD MEMBER CONCERNS AND LIAISON REPORTS
1. S elec t B o ard Memb er C o nc erns and L iais o n R ep o rts
TOWN MANAGER REPORT
CONSENT AGENDA
1. Approve and S ign P ro c lamations
• Autism Awarenes s and Ac c eptanc e Month
• National Library Week
• National Public S afety Telecommunicators Week
• Arbor Day
2. Select Board Committee Appointment, Reappointments & Resignation
3. Approve and S ign Eagle S c out C ommendation Letter- Douglas McNamara
4. Approve One-Day Liquor Licenses
5. Approve and Sign Joint MBTA Communities Letter to Executive Office of Housing
and Economic Development
ITEMS FOR INDIVIDUAL CONSIDERATION
1. Public Hearing:All-Alcohol Package Store Liquor License- Lexington Liquors 7:lOpm
C orp. d/b/a Lexington Liquors, 7 Dep ot S quare
2. 2022 Annual Town Meeting& Special Town Meetings 2022-1 7:20pm
• Call for Special Town Meeting 2022-2
• Approve Request from Town Moderator to Conduct Special Town Meeting
2022-2 via R emo te P artic ip atio n
• Approve Warrant
• Approve Final Select Board Report
• S elec t B o ard Artic le D is c us s io n and P o s itio ns
3. vote to Remove Memb er F rom the S emiquinc entennial C ommis s ion(Lex250) B:OSpm
4. Reserve Fund Transfer Request for Drainage Repairs at Pine Meadows Golf Club 8:40pm
5. Approve Public Employee Committee(PEC)Agreement 8:15pm
6. To wn Manager P erfo rmanc e Ap p rais al and G o als R eview 8:20p m
ADJOURN
1. Anticipated Adjournment 8:30pm
*An Act Extending C ertain C O VID-19 Measures: http s://www.mas s.gov/s ervic e-details/up dated-
guidance-on-holding-meetings-pursuant-to-the-act-extending-certain-covid-l9-measures
Meinbe�s of the public can view the meeting webina�from thei�compute�o�tablet by
clicking on the following link at the time of the meeting:
https://us06web.zoom.us/j/89043232603?pwd=a212RCtzUXBrWkFXZVJzWE01 OHJSZz09
iP ho ne o ne-tap:
+19294362866„89043232603# or+13017158592„89043232603#
Telephone:+1 929 436 2866 or+1 301 715 8592 or+1 312 626 6799 or+1 669 900 6833 or+1 253
215 8782 or+1 346 248 7799
Webinar ID: 890 4323 2603
Passcode:970733
T he next regularly s c heduled meeting o f the S elec t B o ard will b e held p rio r to the s tart o f Annual
Town Meeting on Monday, March 28, 2022 at 6:OOpm via remote participation.
Hea�ing Assistance Devices Available on Request ��
All agenda time and the o�de�of items a�e approximate crnd � �, �,�,,,
subject to change. Recarded by LexMedia
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Member Concerns and Liaison Reports
PRESENTER: ITEM
NUMBER:
S elect Board Members
LR.1
S UMMARY:
Under this item, S elect Board Members can provide verbal updates, as well as comment on any additional
p o ints and c o nc erns. T here are c urrently no written up d ate s fo r the Marc h 21, 2022 meeting.
SUGGESTED MOTION:
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Proclamations
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.1
S UMMARY:
T he S elec t B o ard is b eing as ked to ap p ro ve and s ign p ro c lamatio ns rec o gnizing the fo llo wing:
• T he L exingto n Human R ights C o mmittee had p revio us ly reque s ted that the S elec t B o ard ap p ro ve and
s ign a p ro c lamatio n re c o gnizing the mo nth o f Ap ril annually as Autis m Awarene s s and Ac c ep tanc e
Mo nth. T his p ro c lamatio n p led ge s s up p o rt and enc o uragement fo r all tho s e affec ted b y autis m within the
community.
• National Library Week to be celebrated from April 3, 2022 to April 9, 2022. This proclamation
enc o urage s all c itizens to rec o gnize the s taff o f the C ary M emo rial L ib rary and to vis it the L ib rary to take
advantage of the wonderful resources available.
• Natio nal P ub lic S afety Telec o mmunic ato rs Week P ro c lamatio n to b e c eleb rated fro m Ap ri110, 2022 to
Ap ril 16, 2022. T his p ro c lamatio n enc o urage s c itizens to rec o gnize and s up p o rt the P ub lic S afety
Telecommunicators of Lexington.
• Arbor Day is being recognized nationally on Friday,Apri129, 2022. This proclamation urges all citizens
to support efforts to protect trees and woodlands and to support our town's urban forestry program
and als o to urge all c itizens to p lant and p ro tec t trees to p ro mo te the well b eing o f p res ent and
future generatio ns.
SUGGESTED MOTION:
To approve and sign pro c lamations to annually rec o gnize the month o f April as Autism Awarenes s and
Acceptance Month and to commemorate National Library Week from Apri13, 2022 to Apri19, 2022;National
P ub lic S afety Telec o mmunic ato rs Week fro m Ap ri110, 2022 to Ap ril 16, 2022; and Arb o r D ay o n F rid ay,Ap ril
29, 2022.
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
ATTACHMENTS:
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PRO CLAMATION
Whereas: autism spectrum disorder (ASD) ("autism") is a developmental disability that can cause significant
social, communication and behavioral challenges; and
Whereas: autism can cause challenges with verbal and nonverbal communication, social interaction, and
repetitive behaviors, and can affect anyone, regardless of age, race, ethnicity, gender, or
socioeconomic background; and
Whereas: autism is often accompanied by medical conditions that impact quality of life; and
Whereas: people with ASD may communicate, interact, behave, and learn in ways that are different from
neurotypical people. The learning, thinking, and problem-solving abilities of people with ASD can
range from gifted to severely challenged with varying needs for support; and
Whereas: the prevalence of autism in the United States is 1 in 54 children according to estimates from CDC's
Autism and Developmental Disabilities Monitoring(ADDM)Network; and
Whereas: children and adults with autism are our family members, friends,neighbors, and co-workers; and
Whereas: each individual with autism is unique,with their own talents and qualities; and
Whereas: individuals with autism benefit from specialized services and community support to ensure their health
and safety and full participation in community life; and
Whereas: individuals with autism, families,professionals,and community members are supported through
connections with others and the sharing of resources; and
Whereas: the resilience of families and individuals with autism is strengthened through support; and
Whereas: we value What is important to people with autism and their families,Who are striving to live everyday
lives; and
Whereas: positive outcomes increase for individuals with autism when training is provided to professionals across
all systems, including those in justice,healthcare, and emergency response settings; and
Whereas: the aims for Autism Awareness and Acceptance Month are to inform our community about both the
potential and needs of people with autism and to stress the importance of early diagnosis and
early intervention, as well as the importance of providing appropriate supports that continue
through adulthood; and
Whereas: Autism Awareness and Acceptance Month is an opportunity to acknowledge educators specializing in
effective teaching strategies, and to celebrate the many achievements of adolescents, students, and adults
with autism.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington, Massachusetts, do hereby proclaim the
month of April to be recognized annually as
Autism Awareness and Acceptance Month
in the Town of Lexington and pledge our support and encouragement to all those affected by autism.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed herewith on the 21 St of
March 2022.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
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PRO CLAMATI ON
Whereas: libraries create potential and possibilities Within their communities,campuses and schools; and
Whe�eas: libraries level the playing field for all who seek information and access to technologies; and
Whereas: libraries continuously grow and evolve in how they provide for the needs of every member of their
communities; and
Whereas: libraries and librarians open up a world of possibilities through innovative programing, access to
technology and the power of reading; and
Whereas: librarians are trained,tech-sawy professionals,providing technology training and access to
downloadable content like e-books; and
Whereas: libraries support democracy and effect social change through their commitment to provide equitable
access to information for all library users regardless of race,ethnicity, creed, ability, sexual
orientation, gender identity or socio-economic status; and
Whereas: libraries, librarians,library workers and supporters across America are celebrating National Library
Week; and
Whereas: Tuesday,April 5,2022 has been designated as National Library Workers Day in appreciation of their
work; and
Whereas: Cary Memorial Library in Lexington,Massachusetts is located in the heart of the Town center and the
library and library workers provide an invaluable service to the citizens of Lexington with
compassion,understanding and professionalism.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts do hereby proclaim the
week of April 3 to 9,2022 as
National Librar Week
y
in the Town of Lexington and encourage all citizens to j oin us in recognizing the staff of the Cary Memorial Library
and further encourage all citizens to take advantage of the wonderful library resources available.
IN WITNESS WHEREOF,we have set our hands and caused the seal of Lexington to be affixed herewith on the 21st
of March 2022.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
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PRO CLAMATI ON
Whereas: emergencies can occur at any time requiring police, �re or emergency medical services; and
Whereas: when an emergency occurs the prompt response of police officers, firefighters and paramedics is
critical to the protection of life and preservation of property; and
Whereas: the safety of our police officers and firefighters is dependent upon the quality and accuracy of
information obtained from citizens who contact the Town of Lexington,Massachusetts Public
Safety Dispatch Center; and
Whereas: Public Safety Dispatchers are the first and most critical contact our citizens have with emergency
services; and
Whereas: Public Safety Dispatchers are the single vital link for our police officers and firefighters by
monitoring their activities by radio,providing them information and insuring their safety; and
Whereas: the Public Safety Dispatchers of the Town of Lexington have contributed substantially to the
apprehension of criminals, suppression of fires,treatment of patients and comfort to resident
callers; and
Whereas: each Public Safety Dispatcher has exhibited compassion,understanding and professionalism during
the performance of their j ob in the past year.
NOW, THEREFORE, WE, THE SELECT BOARD of the Town of Lexington,Massachusetts do hereby
proclaim the week of April 10 to 16, 2022 as:
National Public Sa e Telecommunicato�s Week
�Y
in the Town of Lexington and call upon all citizens to join us in recognizing the Town of Lexington Public
Safety Dispatchers whose diligence and professionalism keep our town and citizens safe.
IN WITNESS WHEREOF,we have set our hands and caused the seal of Lexington to be affixed herewith on
the 21 St of March 2022.
JILL I.HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
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PRO CLAMATI ON
Whereas: in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day
be set aside for the planting of trees; and
Whereas: this holiday, called Arbor Day, was first observed with the planting of more than a million
trees in Nebraska; and
Whereas: Arbor Day is now observed throughout the nation and the world; and
Whereas: trees can reduce the erosion of our precious topsoil by wind and water, cut heating and
cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat
for wildlife; and
Whereas: trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and
countless other wood products; and
Whereas: trees in our town increase property values, enhance the economic vitality of business areas,
and beautify our community; and
Whereas: this year the Town of Lexington has once again been recognized as a Tree City USA, the
3 3rd year for this designation.
NOW, THEREFORE, WE THE S'ELECT BOARD of the Totivn of Lexington, Massachusetts, do hereby
proclaim Friday, Apri129, 2022 as
Arbo�Da
y
in the Town of Lexington and we urge all citizens to support efforts to protect our trees and woodlands
and to support our town's urban forestry program; and further, urge all citizens to plant and protect trees
to promote the well being of present and future generations.
IN WITNESS WHEREOF, we have set our hands and caused the seal of Lexington to be affixed hereWith
on the 21 St of March 2022.
JILL L HAI,CHAIR JOSEPH N.PATO
SUZANNE E.BARRY DOUGLAS M.LUCENTE
MARK D.SANDEEN
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Select Board Committee Appointment, Reappointments & Resignation
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.2
S UMMARY:
Anuointment:
Fund fo�Lexingon Boa�d
• T he S elec t B o ard is b eing as ked to ap p o int R everend C laire F eingo ld T ho ryn to the F und fo r L exingto n
Board.
Reauuointments:
Policy Manual Committee
• The Select Board is being asked to reappoint Suzie Barry to the Policy Manual Committee for a two-
year term set to expire on March 31, 2024. State Conflict of Interest Law Online Training is up-to-date.
R egist�a�s of Vote�s
• T he memb ers hip o n the R egis trars o f vo ters c urrently c o ns is ts o f o ne R ep ub lic an, two D emo c rats and
the To wn C lerk. T he term o f Jud ith E. M o o re, D emo c ratic R ep re s entative o n the R egis trars o f Vo ters,
expires on March 31, 2022. The Lexington Democratic Town Committee nominated Ms. Moore for
reappointment. The Lexington Republican Town Committee did not submit a nomination for
appointment. The S elect Board is being asked to reappoint Judith E. Moore as a member of the
Registrars of Voters for a three-year term set to expire on March 31, 2025. State Conflict of Interest
Law Online Training is up-to-date.
Resi�nation:
Tr�ee Cofnmittee
• T he S elec t B o ard is b eing as ked to ac c ep t the res ignation o f Martha Kvaal fro m the Tree C ommittee
effective immediately.
On behalf of the Town of Lexington, the Select Board Members would like to extend their many thanks to Ms.
Kvaal fo r her time and s ervic e to the c o mmunity.
SUGGESTED MOTION:
To ap p o int R everend C laire F eingo ld T ho ryn to the F und fo r L exingto n B o ard.
To reapp o int S uzie B arry to the P o licy Manual C ommittee for a two-year term s et to exp ire on Marc h 31,
2024.
To reappoint Judith E. Moore to the Registrars of voters for a three-year term set to expire on March 31,
2025.
To accept the resignation of Martha Kvaal from the Tree Committee effective immediately.
Move to approve the consent.
FOLLOW UP:
S elect Board O ffice
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
ATTACHMENTS:
Description Type
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APPLICATION FOR APPOINTMENT
FOR BOARD/COMMITTEE MEMBERSHIP
Fund for Lexington
Board/Committee of Interest: 1. 2.
3. 4.
Would you consider another Committee: n/a
For how long should we keep your application on file?
. Rev. Claire Feingold Thoryn .
Full Name. Nlckname.
Preferred Title (please circle) Mr./Ms./Mrs./Other:
Rev.
20 Spring St. 02421
Home Addres s: Zip:
Length of Residence in Lexington:
9 ye a rs
Occupation:
clergy
Work Address.
Follen Church, 755 Mass Ave Lexington MA 02420
n/a ca I I ce I I
Phone: Home Work Fax
Cell
E-mail: Primary: Secondary:
If you currently serve on a Board or Committee, please identlfy:
Cary Library Trustees Exec
Special Training, Interests, Qualifications:
�Yes, I was asked to replace the outgoin
Have ou been asked b a Commlttee to become a member. �
Y Y
� From LICA
How dld you hear about the Commlttee.
Please attach a current resume, if possible. Add any comments below or on a separate page.
S ignature: D ate:
March 14, 2022
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Jill Hai, Chair
Lexington Select Board
1625 Massachusetts Avenue
Lexington, MA 02420
February 27, 2022
Dear Ms. Hai,
The Lexington Democratic Town Committee would like to recommend Judith E. Moore (D), 256
Bedford Street for reappointment to the Board of Registrars for the
3-year term beginning April 1, 2022. She is interested in continuing in that position and the
LDTC supports her nomination to that post.
If you have any questions, please contact us.
Thank you for your consideration.
Sincerely,
Margaret E. Coppe
202 Katandin Drive
Mark Saint Louis
5 Brookwood Road
Co-Chairs
Lexington Democratic Town Committee
Stacey Prizio
From: Martha 6 Kvaal
Sent: Thursday, March 10, 2022 4:57 PM
To: Stacey Prizio
Cc: Gerald Paul
Subject: Re: Recommended Candidate for Position on Tree Committee
Resignation from the Tree Committee
Dear Ms. Prizio,
I hereby submit my resignation from Lexington's Tree Committee to be effective immediately.
I appreciate having had the opportunity to serve the town in this way.
Thank you.
Sincerely,
Martha B Kvaal
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Eagle Scout Commendation Letter- Douglas McNamara
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.3
S UMMARY:
The S elect Board is being asked to sign a letter of commendation for Boy S cout Douglas McNamara of
Troop 160.
SUGGESTED MOTION:
To approve and sign a letter of commendation congratulating Douglas McNamara for attaining the highest rank
o f Eagle in B oy S c outing.
Move to approve the consent.
FOLLOW UP:
S elect Board O ffice
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
ATTACHMENTS:
Description Type
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�"r����"������'��� SELECT BOARD OFFICE
JILL I.HAI,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY
DOUGLAS M.LUCENTE TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
March 22,2022
Douglas McNamara
14 Wellington Lane Avenue
Lexington,MA 02421
Dear pouglas,
Congratulations on attaining the highest rank in Scouting. We know the trail to Eagle Scout has not always been an easy
one and we recognize that you have had to work hard to get this far. Your time in positions of leadership within Troop
160, and the successful completion of your Eagle proj ect, speaks to your dedication.
Being an Eagle is so much more than just another rank. It is a recognition of what you have achieved so far, but of more
importance is the implied promise you have made to maintain the ideals of Scouting into your adult life.
�1Ve know that your family and fellow Scouts are proud of you and will look to you to be a leader as you continue your
j ourney beyond Eagle.
Again, congratulations and good luck in all your future endeavors.
Sincerely,
Jill I. Hai, Chair
Joseph N. Pato
Suzanne E. Barry
Douglas M. Lucente
Mark D. Sandeen
1625 MASSACHUSETTS AVENUE,LEXINGTON,MASSACHUSETTS 02420
Email:selectboard@lexingtonma.gov
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve One-D ay Liquor Lic ens e s
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.4
S UMMARY:
Snectacle Management:
S p ectac le Management has requested three O ne-Day Liquor Lic ens es to s erve b eer and wine in the lobby o f
C ary Memorial Building, 1605 Mas s achus etts Avenue, for the purp o s e o f three events on the fo llowing dates:
• An Evening with Cowboy Junkies, Thursday,April 14, 2022 6:30pm to 10:30pm
• Illusionist Rick Thomas, Friday,Apri122, 2022 6:30pm to 10:30pm
• 10,000 Maniacs, Sunday, May 1, 2022 6:OOpm to 10:00pm
The request has been reviewed by the Department of Public Facilities with no concerns.
Waldorf School of Lexington:
�
The Waldorf School of Lexington has requested a One-Day Liquor License to serve beer and wine on the
gras s y area in fro nt o f the b uild ing o f the Wald o rf S c ho 01 o f L exingto n, 73 9 M as s ac hus etts Avenue, fo r the
p urp o s e o f a S p ring P arty/B enefit(a gathering fo r the adult c o mmunity) o n S aturd ay, M ay 21, 2022 fro m
7:OOpm to 10:00pm.
T he reque s t has b een reviewed b y the D ep artment o f P ub lic Wo rks, P o lic e D ep artment, F ire D ep artment and
Town Manager's O ffic e with no c onc erns.
Rotary Club of Lexin�ton:
�
The Rotary Club of Lexington has requested a One-Day Liquor License to serve beer and wine at the Scottish
Rite Masonic Museum& Library, 33 Marrett Road, for the purpose of a Comedy Night Fundraiser on Friday,
June 3, 2022 fro m 5:OOp m to 10:OOp m. T he b eer and wine wo uld b e s erved fro m ap p ro ximately 6:3 Op m until
the comedy show begins at B:OOpm in the auditorium as beverage are not allowed inside.
Lexin�ton Education Foundation:
The Lexington Education Foundation has requested a One-Day Liquor License to serve beer, wine and liquor
at the H ayd en L o wer Athletic F ield alo ng Wo rthen R o ad, 24 L inc o ln S treet, fo r the p urp o s e o f the L exingto n
Educ ation F oundation's C elebration for Educ ation F undrais er on S aturday, June 11, 2022 from 6:30pm to
11:30pm.
SUGGESTED MOTION:
To approve three One-Day Liquor Licenses for Spectacle Management to serve beer and wine in the lobby of
C ary Memorial Building, 1605 Mas s achus etts Avenue, for the purp o s e o f three events as fo llows:An Evening
with Cowboy Junkies on Thursday,April 14, 2022 from 6:30pm to 10:30pm; Illusionist Rick Thomas on
Friday,Apri122, 2022 from 6:30pm to 10:30pm; and 10,000 Maniacs on Sunday, May 1, 2022 from 6:OOpm to
10:OOpm.
To approve a One-Day Liquor License for the Waldorf School of Lexington to serve beer and wine on the
gras s y area in fro nt o f the b uild ing o f the Wald o rf S c ho 01 o f L exingto n, 73 9 M as s ac hus etts Avenue, fo r the
purpose of a Spring Party/Benefit on Saturday, May 21, 2022 from 7:OOpm to 10:00pm.
To approve a O ne-Day Liquor Lic ens e for the Rotary C lub o f Lexington to s erve b eer and wine at the
S c o ttis h R ite Mas o nic Mus eum& L ib rary, 3 3 Marrett R o ad, fo r the p urp o s e o f a C o medy Night F undrais er
on Friday, June 3, 2022 from S:OOpm to 10:OOpm.
To approve a One-Day Liquor License for the Lexington Education Foundation to serve beer, wine and liquor
at H ayd en L o wer Athletic F ield alo ng Wo rthen R o ad, 24 L inc o ln S treet, fo r the p urp o s e o f the L exingto n
Education Foundation's Celebration for Education Fundraiser on Saturday, June 11, 2022 from 6:30pm to
11:30pm.
Move to approve the consent.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve and Sign Joint MBTA Communities Letter to Executive Office of Housing and
Economic Development
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
C.5
S UMMARY:
At the March 9, 2022 joint meeting of the Select Board and Planning Board, both Boards discussed submitting
a joint comment letter regarding the Draft Compliance Guidelines for Multi-Family Districts Under Section 3A
o f the Z o ning Ac t. T he c o mment p erio d end s o n Marc h 31, 2022. T he S elec t B o ard wis hed to take time to
gather their comments and it was agreed that we would submit comments to Mr. Malloy and then revisit and
ap p ro ve the revis ed letter at this meeting. I n the intere s t o f having b o th B o ard s s ee all revis io ns, and agre e to all
comments, Mr. Hornig, Chair of the Planning Board proposed that the Select Board approve any changes we
wish this evening and the Planning Board will then vote Wednesday, March 23, 2022. Either Board may
remo ve a c o mment.
SUGGESTED MOTION:
To approve the joint letter to the Executive Office of Housing and Economic Development from the Select
Board and P lanning Board regarding comments on the Draft C ompliance Guidelines for Multi F amily Districts
Under S ection 3A of the Zoning Act, in substantially the form attached.
Move to approve the consent.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022
ATTACHMENTS:
Description Type
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Town of Lexin ton
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1625 Massachusetts Avenue
Lexington,Massachusetts 02420
March 21,2022
Secretary Mike Kennealy
Undersecretary Jennifer D.Maddox
Executive Office of Housing&Economic Development
One Ashburton Place,Room 2101
Boston,Massachusetts, 02108
Dear Secretary Kennealy and Undersecretary Maddox:
Thank you for the opportunity to comment on the D�aft Cornpliance Guidelines fo�Multi family Dist�icts
Unde�Section 3A of the Zoning Act. We appreciate the work the Department of Housing&Community
Development has done to develop the guidelines.
The Planning Board and Select Board of the Town of Lexington believe that the D�aft Coynpliance
Guidelines fo�Multi family Dist�icts Unde�Section 3A of the Zoning Act released in December 2021,
with the clarifications below, are achievable in Lexington and are consistent with the goals of§3A and
the Town's own housing goals.
We suggest a few changes to clarify specific requirements.
• An extension of the deadline in Section 9.b.3 from December 31,2023 to June 30,2024 would
provide towns like Lexington an additional Annual Town Meeting cycle to consider all of the
zoning options needed to fully comply with Section 3A and the Guidelines.
• The definition of"reasonable size" in Section 2 is inconsistent with the guidance in Section 5. We
suggest that Section 2 of the Guidelines be amended to be consistent with Section 5.
• The Word"district" is used in various places in Sections 5 and 6 both to mean a single multi-
family zoning district and to mean the collective set of all multi-family zoning districts in a
municipality(with the zoning districts called subdistricts). The collective meaning needs a
distinct term.
• Section S.a page 4 states"A district should not be a single development site" (Section S.a,page
4).
As noted above,the term"district"is ambiguous since the guidelines use the word to refer to the
totality of the multi-family district and to individual elements of the district that are
geographically isolated from each other. We recommend the guidelines be changed to permit"a
single development sites on which the municipality is willing to permit a particular multi-family
proj ect"to be counted as long as the development site is at least 5 acres.
• To make the district locations more viable and better�t with the communities'needs,we suggest
that instead of"at least 25 contiguous acres of land",the requirement be lowered to between 15
and 20 acres. This will give MBTA Community Towns more flexibility fitting the housing in
where it is most practical and with a higher likelihood of actually producing units.
• The second paragraph of section 5 a should be rewritten to make clear that the land area rules
apply to both base and overlay districts.
• Section S.b should indicate how the following circumstances affect the estimate of unit capacity:
o How do discretionary permitting decisions under non-zoning restrictions in municipal
bylaws or ordinances or state law, such as local historic districts and wetland and
riverfront buffer zones, affect unit capacity?May we assume approval of demolition of
buildings in a local historic district to permit redevelopment`? There is no way to know in
advance of a speci�c development proposal whether demolition will be acceptable to the
Historic Districts Commission.
o Under what circumstances are condominium master deeds considered"known title
restrictions on use of the land"?Many residential and commercial properties otherwise
suitable for redevelopment are owned as condominiums.
• The Guidelines should specifically allow:
o MBTA Communities to require inclusionary zoning for affordable units; and
o That the multi-family zoning requirements may be met with a mixed-use district.
We look forward to implementing the Department's final guidelines to help us achieve the Town's
housing goals and those of the Commonwealth.
Sincerely,
Charles Hornig Jill L Hai
Chair, Planning Board Chair, Select Board
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Public Hearing: All-Alcohol Package Store Liquor License - Le�ngton Liquors Corp. d/b/a
Lexington Liquors, 7 D epot S quare
PRESENTER: ITEM
NUMBER:
Jill Hai, S elec t B o ard C hair
I.1
S UMMARY:
Attached is application from Lexington Liquors Corp. d/b/a Lexington Liquors for an All-Alcohol Package
Store to be located at 7 Depot Square. All the necessary documents have been provided by the applicant for
this liquo r lic ens e ap p lic atio n. T he ap p lic atio n was s ub mitted to the relevant To wn s taff fo r review, inc lud ing
Building, Zoning and Health Dep artments, and they have no ob jections to the liquor lic ens e app lic ation. It was
no ted that the app lic ant mus t ob tain any required p ermits o r lic ens es fro m tho s e res p ec tive d ep artments that
may be needed prior to opening the package store. In accordance with M.G. L Chapter 138, the legal notice
ran in the March 10, 2021 Lexington Minuteman and the applicant mailed the required notices to abutters.
Proposed Store Hours:
Monday thru S aturday: 9:OOam- l 0:00pm
Sunday: 12:OOpm- 7:OOpm
Mr. Smiral"Sam" Patel,Applicant/Manager on Record, will be at the meeting, along with his Legal Counsel,
Mr. M atthew P o rter, to ans wer any que s tio ns yo u may have regard ing his ap p lic atio n fo r a p ac kage s to re to b e
located at 7 Depot Square.
SUGGESTED MOTION:
Move to_ the application from Lexington Liquors Corp. d/b/a Lexington Liquors for an
All Alcohol Package Store to be located at 7 Depot Square for the proposed store hours of 9:OOam- 10:00pm
Monday thru Saturday; 12:OOpm- 7:OOpm on Sunday and after the application has been approved by the
ABCC, to issue the all alcoholic Package Store Liquor License to Lexington Liquors Corp. d/b/a Lexington
Liquors.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 7:l Opm
ATTACHMENTS:
Description Type
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Th e Commor�wealth af 1Y1�assach usetts
�� Alcohalic Beve�ages Control Commissian
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9S Fou�th�St�eet, ►S"uite 3, Chelsea,l�2�A. (�2154�-2358
= www.mass.gav/abcc
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M
, ,��'� APPLI�ATIC�N FC)R A NEW LICENSE
y
Municipality Lexington
1.. LI�EN�E CLASSlFI�ATIC)N INFCJRMATIC.�N
fJN/C�FF-PREMISES TYPE CATEGtJRY CL.A55
C}ff-Premises-15 §15 Package Store All Alcoholi�Beverages Annual
Please pr�►vide a narrative overview of the transa�tion(s)being applied fc,r.an-premises applicanfis should alsa provide a description of
the infiertded theme or con�ept of the business operation.At�ach additianal pages,if ne�essary.
This is an application for a new Section 15 Package Store All Alcoha�lic Beverages license to be located at 7 Depofi Square,�exingtan,Massachusetts
4242a.The applicant will be renovating an existing ta►y store and aperating a craft beer,wine and liquar stare.The applicant is camprised af one
shareho►Ider,Smiral Pa�el,who is also�the prapased license manager.
is this license application pursuant to special legislation? � y�� �; Np Chapter Ac�s of
2. BUSINESS ENTITY INFtJRMATICIN
The entity that will be issued the license and have operatiana!cantral af the premises.
Entity Name �exington Liquors�orp. FEIN 88-4616745
DBA Lexington Liquars Manager of Record Smiral Patel
Street Address 7 Depot Square,Lexington,Niassachusetts CI242a
Phone �978}595-83�� Email smiral@�kurnpikemarket.com
Alternativ+�Phone N/A Website N/A
3. DESCRI PT[C)N C�F PRE�/�ISES
Please pravide a camplete description of the premises�ko be iicensed,including th�number af flaors,number of rooms on each flaar,any
autdaor areas ta be included in the licensed area,and ta�al square foofiage.You must a�so submit a fiaor plan.
The premises is approximately 1,644 square feet, 1 roam,with ane entrance and twa exits
�
Total Square Footage: 1,644 Number of Entrances: 1 Seating Capacity: N/A
. ..� ..a .�������m.����.............................��. _........ ... ...����..�.�.���:.�.........................................�.. .......£�-��-�.rar�r����r�� ���.... ......... ......... ......... . ......... .. ..
4. APPLICATICJN CCJNTACT
The applica�ion cantact is the person whom the lic�nsing authorifiies should cantact regarding this application.
Name: Matthevrr S.Parter Phon�: (508}238-2510
Title: Attorney Email: mparter�clozers,com
1
APPLICATItJN FG1R A NEW LICENSE
. �t�RPt�RATE STRU�TIJ RE
Entity�ega1 Structure Corparation Date of Incorporatian 11/22/2�21
State of Incorporation Massachusetts Is the Corporatian publicly traded? �"'Yes �:' No
f. PRCJPtJSED OFFICERS, ST4CK tJR CIWNERSHIP INTEREST
List all individuals or entities that will have a direct or indirect,beneficial ar financial interest in this license{E.g.Stackholders,C�fficers,
Directars,LL�Managers,L�P Partners,Trustees etc.}.Attach additiona!page(s}provided,if necessary,utilizing Addendum A.
• The individua�s and titles Iisted in this section must be identical�ko thase filed with the Massachusetts Secrefiary af State.
• The individuals identified in this section,as well as the propa►sed Manager of Record,must comp[ete a CtJRI Release Form.
• Please nate the follawing statutory requirements for Direc�ors and LL�Managers:
C�n Premises(E.g.Restaurant/Club/Hote!}Directors or LLC Managers -At least S4%must be US citizens;
C�ff Premises(Liquor Stare)D�rectars or�LC Managers -All must be US citizens and a majority must be
Massachusetts residents.
• lfyou are a Multi-Tiered Organizatic�n,please attach a flow chart identifying each corparate interest and the individual owners of
each entity as well as the Articles of(Jrganization for each corporate entity. Every individua[must be identified in Addendum A.
Name of Principal Residential Address SSN DOB
5m�ra1 Patel 12 Palmer Road,Beverly,Massachuset�s�1915
Title and or Pasition Percentaqe of Ownershi Director/LLC Manager US Citizen MA Resident
P'resident,Secretar}r,Treasurer,Direcfiar 10►a°/a �:'`�Yes C'`'�No (:Yes �"`�No (:Yes ('""`�No
f�ame of Principal Residentia)Address SSN DOB
Title and or Position Percenta e af C?wnershi Directar/LL�Manager US Citizen MA Resident
C"'`Yes (�";Na C'""Yes �'`No C""`Yes {'"`No
Narne af Principal Residential Address SSN DaB
Tit[e and or Positian Percer�tage af awnershi Director/L�C lVtanag�r US�ifiizen MA Resident
�'`Yes C�`CVo ("'Yes C""No �``Yes �'`No
Name of Principal Residential Address SSN DOB
Title and ar Position Percentac�e of tJwnershi Directar/LL�Manager US Citizer� MA Resident
C"`Yes C~`�a �``Yes {'"`No C"'Yes �",h!a
Name of Principal Residential Address SS�1 DCJB
Title and ar Positian Percer�fa ie v►f�wnershi Director/LLC Manager US Citizen MA Resident
.. . .. .. .. .. .. ... .. .. .. ... .. .. . ....................................................................................................................�� ..... Y....................... ..._...................... ....... _............................, . ......._..w_ ......__.�..... .......... ..........
�es C'�Na .... C�`,Yes C`'Na C"'`;Yes C�`Na
Additional pages attached? �^y�s C:Na
CRIMINA�HISTORY _.
Has any individual listed in qu�stion 6,and applicable afifiachments,ever been convicted of a (^Yes C:No
State,Federal or Military Crime?If yes,attach an afFidavit providing the details of any and all canvic�tians.
z
APPLICATION FCJR A IVEW LlCENSE
6A.11VTEREST IN AN ALCCJHCILIC BEVERAGES LICENSE
Does any individual or entity identified in questian�,and applicable attachmer�ts, have any direct or indirect,beneficial or financial
interes�in any o�her license to sei!alcohalic beverages? Yes OX Na � If yes,list in table below.Attach additional pages,if
ne�essary,utilizing the table format below.
Name License Type License Name lV�unicipality
Smiral Patel Sec.15 All Alcoholic �emco Spirits Inc. Billerica
6B.PREVIOUSLY HELD INTEREST IN AN ALCtJHOLIC BEVERAGES LICENSE
Has arty individual ar enfiifiy identified in question�,and applicable attachments,ever held a direct or indirect,beneficial ar financial
infierest in a Iicense ta sell alcohalic beverages,which is not presently held? Yes � Na Q
If yes,lis�in table below.Attach additianal pa�es,if necessary,utilizing the fiable farmat below.
Name LicenseType License f�ame Municipality
6C.DlSCLUSURE C)F LICENSE DISCIPLINARY ACTION
Have any af the disclosed licenses listed in questian 6Aor f B ever been suspended,revoked ar cance[led?
y�$ � NQ � If yes,list in table belaw.Attach additional pages,if necessary,utilizing�h�table format below.
pate af Action Name of�i�ense City Reason for suspension,revocation or cancellation
9/2014 �emco 5pirits Inc. Billerica Sold to Minar-2 day suspension
8/2018 Gemca Spirits lnc. Billerica Sold to Minor-4 day suspensian
7. C�CCUPANGY CJF PRE�/115ES
Please complete ali fields in this section. Please pravide proof of legal oecupancy of the premises.
�► lf fihe applicant entity owns the premises,a deed is required.
* If leasing or renting the premises,a signed capy ofthe lease is required.
• If the lease is�ontingent an the approval of this license,and a signed lease is not available,a capy of fihe unsigned lease and a letter
af intent ta lease,signed by the applicant and the landlard,is required.
� If the real estate and business are owned by the sarne individuals lis�ed in question 6, either individually or thraugh separate
busir�ess entities,a signed copy of a lease between the two entities is required.
Please indicate by what means the applicant will accupy the premises
Lease
�andlord�Jame 1775 Mass Ave L�C
_ . . .
.. ..�,L�.�.d�a.��..�'�i..o►..ca.� .�.��..55.�_3.85.� ................. ......... .......................... .... ................ ............ .....L�.�1�0�+�.._E��l� .��.�.�?��.�.h��.��1��ac��_ ....... .... ..... ......... ........... ....... ......... ........ .. .�
Landlard Address One Main Street,Concord,Massachusetts Q1742
l.eas�Beginning Date 6/1/2q22 Rent per Month $3,5�52
�ease Ending Date 5/31/2032 Rent per Year $42,744
Will the Landlard receive revenue based an percentage af alcohol sales? (�`�Yes (: No 3
APPI.ICATICIN FC�R A NEW LICENSE
8. FINAN�IAL DISCLtJSl1RE
A.Purchase Price for Real Es#ate
B.Purchase Price fc�r 6usiness Assets
C.t��her�(Please specify be[aw} $35,�p0 �t��her�ast(s}:�i.e. Casts associ�ted with License Transaction
including but nat lim'rted to: Property price, Business Assets,
D.Tatal Cast $35,�40 Renavatians costs,Constructian casts, Initial Start-up casts,
Inventory casts,ar specify ather casts}:"
SCIURCE(JF�ASH CC�NTRIBUTIC}N
Please provide documentation of available funds.{E,g.Bank or o�her Financial ir�stitutian Statements,Bank�etter,etc.}
Name af Cantributor Amount af�ontribufiion
s�,�ra�p�t�� ��s,000
Total $35,pa
StJURCE CJF FINAN�ING
Please provide signed�r�ancir�g documentation.
Is the lender a licensee pursuant
Name of�ender Amount Type of Financing to M.G.L.Ch.13$.
C'`Yes C"` No
C~"Yes �"` Na
C�'`Yes �`' Na
C'`Yes (''` Na
FINAl��IA�INFORMATItJN
Provide a detailed explanation of the farm{s)and source(s}af fur�ding far the cost identified above.
The arnaunt lisfied in 1 aC above is�he cast of renavation/build�aufi expenses ta convert the space inta a liquar s�are.The funds will be
caming from the applicant's sole shareholder.
9. P�ED�E INFt�R�I�ATION
.... ........�e�prov�i�e....sig��ge c�acumentation........ ........ ...... ....... ..... ...... ..... ....... ..... ...... ....... ...... ..... ....... ....... ...... ...... ....... .... ...... ...... .. .�.
Are you seeking approval far a pledge?�Y�� �';Nc�
Please indicate what yau are seeking to pledge(check a��tnat app�y� � License ❑ Stack ❑ Inventary
To whom is the piedge being made?
4
1C1. MANA�ER APP�ICATIC)N
A. MA�VAGER INFtJRMATI(JN
Th� individual that has be�n appointed to manage and�ontral the licensed business and premises.
,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,„�.
Proposed Manager Name Smiral Patel Date of Birth �,�
Residential Address 12 PaRmer Raad,Beverly,Massachusetts 0191 S
Email smiral�turnpRkemarket,com pho�� (g�g},�gs-g3pp
Please indicate how many hours per week you intend to be an the licensed premises 4�
B.CITIZEI�SHIP/6ACKGRCJURlD iNFORMATICJN
Are you a U.S.Citizen?� (:Yes ��'`" No �Manager must be a U.S.Citizen
If yes,attach one of the follawing as proof of citizenship US Passport,Vater's Certifica�e,Birth Certifi�ate or Naturalization Papers.
Have you ever been convicted af a state,federal,or military crime? {'"`Yes �:` Na
if yes,fi�l aut the table below and a�tach an afFidavit praviding the de�ails of any and all convi�t�ons.Attach additional pages,if necessary,
uti�izing the format belarrv.
Date Municipality Charge Disposition
C.EMPLO►YME�IT lf�F RMATI N
Piease provide your employment history.Attach additional pages,if necessary,utilizing the farma�below.
Start Date End Date Positian Employer Supervisor Name
S/2+�14 Present Owr►er �emco Spirits Inc. �I/A
D.PRIC}R DISCIPLI�JARY A�TIaN
Have yau held a ber�efici�l ar fir�ancial interest in,or been the manager c�f,a license to sell alcoholic beverag�s that was subject to
disciplinary actic�n? �Y�� ��a If yes,please fill out the table.Attach additional pages,if necessary,utilizing the format belaw.
Date af Action Name af�icense State City Reasan far suspension,revocatian ar cancellation �
9/2014 �em�o Spirits In�. MA Billerica Sold ta Minor-2 day suspensian
8/2�18 Gemco Spirits Inc. MA Billerica Sold to Minor-4 day suspensian I
.... .. ... ....... .... .... .... ..... ...... . . ._ . ....
��..... ................ .�.�.........�. ...�.... ... ... .�.�. .......... .. �.�............... ....���� ..�................. .... ..... ... � ..����� .. . ro� e ���� .....�.......ro em roeee e e e e .�ro .ro �.�.�
1 hereby swear under the pains and pen l�ies o�f perjury that the in,farmat�ion l have pravided in this application is true and accurate:
Manager's Signature ,,,� Date � ,�� "'�,,,,."�.
�
11. MANAGEMEI�T AGREEMEI�T
Are you requesting approval to utilize a management campany fihrough a management agreement? �"`Yes C:Na
If yes,please�ill out section 11,
Please pravide a narrative averview af the Management Agreement.Attach addifiional pages,if necessary.
�MPfJRTANT N+�TE:A management agreement is where a licensee autharizes a third party to control the daiiy operations of
the license premises,while retaining ultimate control over the[icense,through a written contract. This daes not pertain to a
liquor licer►se marrager that rs emplayed direc�tly by the en�ity.
11A. MANAGEMENT ENTITY
List all proposed individuals or entities that will hav�a dire�t or indirec�,bene�cial or financial interest in fihe management Entity(E.g.
Stockholders,afFicers,Directors,L�.0 Managers,�LP Parfiners,Trustees etc.}.
Entity hJame Address Phone
����
Name af Principal Residential Address 5SN DaB
Title and ar Positian Per�entage of C7wnership Dire�tor US�itizen MA Resident
('"�Yes C"`Na �"'`Yes C``No C"'Yes C'"No
Name of Principa[ Residential Address 55�1 DtJB
Title and ar Posifiion Percentage af Ownership Direc�or US Citizen MA Resident
��Yes C"'No �`"`Yes C"`'Na ('`Yes C''No
Name af Principal Residential Address S5�1 DOB
Title and ar Pasitian P'ercen�kage af CJwnership Director US�itizen MA Resident
C`"'Yes �"``Na C'Yes �""�Jo C'�Yes C""`Na
Name af Principal Residential Address 5SN DQB
Title and ar Pasition Percenfiage of CJwnership Directar US�itizen MA Resident
�`"`Yes C"''Na C~'Yes C`"No �"'Yes C�'No
�R1MINAL H15TtJRY
Mas any individual identified above ever been canvicted of a Sfiate,Federal ar Military�rime? C'`Yes C'`[�o
If yes,attach an affidavi�providing the details af any and all corrvictions.
�.ZB. EXISTINC MANAGE�ENT AGREENIENTS AND INTEREST IIV AN Al.Ct�HC)LI� BEVERAGES
LI�EIVSE
Does any individual or entity identified in question 11 A,and appiicable attachments, have any direct or indirect,beneficial or financial
interesfi in any a�her license to sel!alcahalic beverages;and or have an active management agreement with any ather licensees?
�` litint b� b I wA h � ' ii n I � ' , ••, • , ,
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Name License Type �icense Name Municipality
6
11C. PREVIC3llSLY HELD I�JTEREST IN AN AI.CCJHC��.IC �EVERACES LICENSE
Has any individual or entity identified in questian 11A,and applicable attachments,ever held a direct or indirect,beneficial or
financial interest in a license�o seEl alcoholic beverages,which is nat presently held?
Yes � Na � If yes,list in table belaw.Atfiach additional pages,if necessary,utilizing�he table format below.
Name License Type License Name Municipality
1�.D. PREVICJIJ�LY HELa MANA�EMENT ACREE�ENT
Has any individual or entity identified in question 11 A,and applicable attachments,ever held a management agreement wEth ar�y
ather Massachusetts licensee?
y�� � �a � If yes,list in tab[e befaw.Attach additiona�l pages,if necessary,utilizing the table forma�belaw.
Licensee Name License Type Municipality Date(s�af Agreement
1�.E. DlSCLGMSURE tJF LICENSE [JISCIPLINAf�Y ACT�t�N
Has any of the disclosed licenses listed in questions in section 11 B,11 C,11 D ever been suspended,revoked or cancelled?
Yes ❑ Na � �f yes,list in table below.Attach additional pages,if necessary,uti[izing the table format below.
Date of Actian Name of License �ity Reason for suspension,revacatian or cancellation
11F. TERMS t�F A�REEMENT
a.Does fihe agreement provide for terminafiion by the licensee? Yes � �la �
b.Wil!the licensee retain cantral a�the business finances? Yes [� No �
c.Does the management enfiity handle the payral[for the business? Yes [� N� �
d.Management Term Begin Date e.lVlanagement Term End Date
f.Now will the management cc�mpany be comper�sated by the licensee?(check all that apply)
❑ $per month/yea r(i nd ica�e amo u nt) .........................................,.,..,,.,,,,,,,,,,,,.,_.,.._.
��
❑ %of alcrahol sales(indicate percentage} ���" �
❑ %of overall sa�es(indicate percentage)
__�
[] other(please explain}
ABCC Licensee t�fficer/�I.0 Manager Management Agreement Entity Officer/LLC Nlanager
Signature: Signature:
Title: Title:
Date: Dafie:
7
APP'I.ICANT'S STATEMENT
�, Smiral Patel the: ❑sole proprietor; ❑ partner; �corporate principal; � LLC/�LP manager
Authorized Signatory
af Lexington Liquars Corp.
Name of the Entity/Corporation
hereby submit this application {hereinafter the'"Application"),ta the lacaf Licensing authority tthe "LLA"} and the Alcohalic
Beverages Contral Cammission �the "ABCC"ar►d together with the LLA collectively the "Licensing Authorities"�far approval.
I da hereby declare under the pains and penalties of perjury that I have persona!knowledge of the infarmation submitted in the
Application, and as such affirm that all statements and representations therein are true to the best of my knawledge and belief.
I further submit the following to be true and accurate:
�1} I understand that each representation in this Application is material to the Licensing Authorities'decisian on the
Application and that the l.icensing Authorities will rely on each and every answer in the Application and accomparrying
documents in reaching its decision;
�2} 1 state that the locatian and description of the praposed licensed premises are in compliance with state
and local laws and regulations;
�3� 1 understand that while the Applicatian is pending, I must notify the �icensing Authorities af any change in the
information submitted therein. I understand that failure to give such notice ta the Licensing Authorities may result in
disapproval of the Application;
(4� I understand that upon approval of th+e App�ication, 1 must natify the �icensing Authorities of any change in the
awnership as approved by the Licensing Autharities. ! understand that failure to give such notice to the
Licensing Autharities may result in sar�ctions including revocation of any license for which this Application is submitted;
{5} I understand that the licensee will be bound by the statements and representatians made in the Application, including,
but not limited to the identity of persans with an awnership or financial interest in the license;
��} I understand that all statements and representations made become conditions af the license;
�7} 1 understand that any physical alterations to or changes to the size of the area used far the saie,delivery,storage,or
cansumptian of alcaholic beverages, must be reparted to the Licensing Autharities and may require the prior appraval
of the Licensing Autharities;
�8} 1 understand that the licensee's failure ta aperate the licensed premises in accardance with the statements and
representatians made in the Applicatian may result in sanctions, including the revocatian of any license for which the
Application was submitted; and
(9} I understand that any false statement or misrepresentatian wil! constitute cause far disapproval of the Application or
sanctions inc�uding revocation af any license far which this Application is submitted.
�1CI) I confirm that the applicant corporation and each individual listed in the ownership sectian af the application is in
.... ... ..��.��.. �����... ,��-������,�.�►��� ���..��. .����.�w.���.�e�.��������.�d...����i��fi�i�r������i��o�monwea��� .... ..
relating to taxes, reporting af employees and contractors,and wifihhalding and remitting af child suppart.
Signature: ,� pate: � �,.� '�.�'�.....
Title: President
ENTITY VC�TE
Lexington�iquors Corp.
The 6oard of Dire�tars or LCC Managers af
Entity Name
duly voted tr� apply ta the Licensing Authority of Lexingtan and the
City/Town
Commanwealth of Massachusetts Alcoholic Beverages Cantrol Cammissian on ��2�►�2°22
Date of Meeting
For the follawing transactians �Check all that apply}:
Q New License � �hange of Locatian � Change of Ciass(�.�.Annual/Seasanal) � Change Corparate Structure t�.�.Carp/LLCy
Q Transfer af License � Alteratian of Licensed Premises � �hange of License Type�M.e.club!restaurant) ❑ p�+�dge of Collateral t�.e.��cenS�isto�k>
Q Change af Manager Q �hange Corpcarate Name � [�ange of C«�tegot'y(i.e.All Al�aholNvine,nn��t� ❑ Management/4perating Agreement
QChange of CJlficers/ Change of Ownership interest � IssuancefTransfer of Stock/New Stockhalder � Change af Haurs
D�rectorslL�C Managers Q {I.LC Members/LLP Partners,
Trustees) Q Other � Change af pBA
"VtJTED:TO �uthorize Smiral Patel
Name af Persan
to sign the application submitted and to execute an the Entity's behalf, any necessary papers and
da all things required to have the applicatian granted."
"VO►TED:Ta appoint Smiral Patel
Name of Liquor License Manager
as its manager of recard, and hereby grant him or her with full autharity and control of the
prernises described in the license and autharity and contral af the conduc� of all business
therein as the licensee itself cauld in any way have and exercise if it were a natural persan
residing in the Con�monwealth af IVlassachusetts."
Far Corporations CJN�Y
A true capy attest, A true copy attest,
,
Ca►rporate fJfficer/LL� Manager Signature Corporation Clerk's �igr�atur�
�'1�1�' �� ,��'�7 -�(_ �'�`��-�.�,��'�1����
�Print Name� �Pr�nt Name}
MA�OC Fi ling N umber: 202185444�20 Date: 11/22/2421 11:24:�4 AM
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��� Par Value Per Share Tatal Authorized by Articles Total Issued
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«° class af which shares are outstanding and of each series then established within any class. �
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�o Th�res#rictions, if any, impo�ed 6y th��rticles of CJrganizatiion upon the tran�fe�of�har�s of sto�k of any�I�ss are. �
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� THE BC7A.RD C.�F I)ZRE�T(�RS I�Z.A�CC7I�SIST tJF(�NE(JR MCJF,.E II�DIVII)UALS N(�TWITH�TAN ���
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�� HE BY�LAWS IN V�►IH+aLE C�R IN PART,EX�EPT WITH RESPECT TO ArTY PR(JVISI{�►N THEREC}F �
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t�� The effective date of or�anizatian ar�d time the articles were received for filin� if th�e articles are r�ot rejected within the
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��� The inf�rmation contained in Ar�icle Vill is r�ot a permanent par�of th�Articl�s of�'►rganiz�tion. �
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'°�� a,b.Th�e street addre�s of the ini�ia� registered ofific+��►f the corp4ratian in the commonwealth a�nd the name �,�:�
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��; PRE�IDENT SMIRAL PATEL 509 MIDDLESEX TURNPIKE �i
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„�� TREASURER �MIRAL PAT�L 549 iVIIDDLESE�C TURMPIKE ��
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1 g.5�reet address where the record� of tl�e cc�rporatian required to be k+�p�ir�th�e Commonwea�lth are
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� S�gned this 22 Day of November,2021 at 11:2�:�3 AM by th�incorporatar(s). (If an existing
r'`� co�po�a�`ian is acting as inca�po�al�or, �'pe in the exact r�a�te o�f'the busin�ss entity, �he�state or othe� �`
i��� jurisdictzon wher�e it was inco�poraxed, the name of the person signing an beha�of said business entity ,,
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N!A �{'JC Filing Number: 2�21854�422Q Date: �1/2212421 �1:24:0� AM
THE �C�Ml��CJI��'i�TE��.LTI� C�F l��A,.��A��CCJSET`T�
I hereby certi�y that,upon exam�natxor�of this dacum�nt, duly submi��ed to m.e, it appears
that th�provisions af�th.e �eneral Laws relativ�to carparations have be�n complied vcrrth,
and I hereby approve said articles; ar�d the filing fee having been paid, said ar�icles are
deemed ta hav�be�n �led with me an:
November 22, 2421 11:24 AM
. � �'
WII�LIAM FRA1�I��I� GALVI�v
,Secreta�y af'the Commanweal�`h
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TA�3L� (��' �t�I'�TTEI\TT'�
SE+CTIO�+T PA.�E
l. LEASE OF PREMISES.........................................................................,.....,....................- 1 -
�. DE�VII�E OF P�;.EMI�E�........................................,..�.....,...........................�...................- 1 -
3. TE�...........................................................................................,...................................-- 1 -
4. REI'�T.........,..........................,....................................................................�......................-2-
5, TIME AN�P'LA�E OF PA�YIVxE�T�; LATE FEE; SE�LTRITY I��'�PfJ��T.........,.......-3 -
6. TE�T�TT'�SHARE ClF(�PERA,TII'�G E�:PENSES/tTTILIT�(�►BLIGATIOI'�TS..........-4--
7. �ERVI�E�.......................................................................................................................-6--
8. QU�ET�NJ(��YME�7'..........................................................................,.......,.......,..........-$-
9. C(JNDITI(�N/PP►EPARATIO►�OF PI�:EIV.[IS��;AY..,TERATIC�NS;RETTJ�;.�T..............�-8-
10. 11r�A.rI�1T"EN�►1`r�CE AND REFAIRS...................,,.,...,.......................................................�-8-
11 I��SUF�..A,T�T�E .. 9-
• •�w�►��• •����.�������a��s�s�����s�r����I����►I������������������*�s���r��rr.���..�i�*F����ww�����rrr�����W��►���•�
12. FII�.:E Al'JD CA�LTALTY I�A11r7A.GE.............................................................................- 14-
13. EIV.���i'E��'DC�MATI'�...........................................................,,...,...............................,.,..- l�-
14. SI�'irI`w�'AC�'rE..................................................................................................�,...................- 11 -
��• +�J�.��rI�F✓����r����������i��������Y.s..s..�.f r.����r��r�r��II II�i�����������.�•����r��*����s����11 t������1111�II�4�����1+��t��ii�����f 1���� li�I�
1�5. �LJBLEA�E AND ASSI�I�MENT................................................................................- 12-
17. SLTB(�RDII'�1y.TI4N.�.....................................................................................................- 12-
18. L,���DLORD'S�WtJ�;.I�.,............,............................................................,.......................- Y 3 -
19. TEI�T.Al'�T'S�C��r.K.........................................................................................................- 13 -
2CM. TENANT'��fJVENA�TS............................................................................................- 13 �
...�:m�.:�°� �'�.!���"�:� �. � �__��.� ���-..�.�-
�,�
22. TENAI'��T'S�t�FAULTS .............................................................�.................................- 16-
23. i��:�TS(�F I.,ANDLCJR]�CJPt�I`�T��1ANT'�I�►��AULT.........................................- 16-
fJ�• ���J.�.�Al\'A.J•r��r��r���.•..•r����s�����s���r�...�.rr����rr�w������•����.�����.���r���r����►r���r�i�t.r��.r�.r����������►���e��r� ��i
(ij
2�. LIA�ILIT'Y't��'LA�TD LCJRI�►�.....�r�a�s���r��s.•���r����������......�M�����������r�����rr�r��Y►�������w��►��������•� L 1„7 �
�6. F�'JRCE MAJET.II�E........................................................................................................� 1 S -
27, h�I:E�HA�II��' L�E�1'+�'S.................................................�.......................................,.........- l� �
2�. �VAIVEI�.;A+��(�RI3 A.�l�►�ATI�FA.�T�t�l`�J...............................................................- l�-
29. II7►EFi�I'�TTZ01"�S ..........................,...,.,..,...........................................................................- l�-
3C�. �E2�E�;.A.�.,�'�.{��I�IQNS.......,.........................................................,...........................- 19-
JJ.♦ ��.i.Iw../��iV� •������������r��..r.......����������tr���������r..����.�������s��ri�������������r���•.�rs�+����w.................�i�o�
3f.I• i 1V��VJIr1� •rr��s����y1►����r1������is��r�����������r����r����������r�����aMN����������������������4������1���������r���.i��������r�V
33. BR�JI�:ER'�►Z�DEIViNITY.............................................................................................�2a -
34. K(JLDING O�VER.................................................�..............................,....,.......,....,.......-20-
3�. LA►.NI�►Lt�RI�'�I�vZC)RTGA+��S.................................�.........................................,.........-2U-
3V� 1..J�LY1V.1111�......r.•••.r'�'...•�.w�.r��.r�����r����E����...�r+r�����rs�����r����....�sr�������������������������e�����r�����•�id�
E��iI�ITS:
Exhibit� - Flan of Prem�ses
�Exhib�t B - I�.ul�s and R.egula�ions
Exhib�t� - �uaranty af L�as�e
�
(ii}
LEA��
'�'his lease�tihe"Lease"�entered into as o�`������ � �� �, ��,��, n ��"�'� ,24�.1 (the"Executicrn Da�e")b�r an�d.be�ween:
17'15 h2a�s Ave LLC, a�Iassachuse�t� limit�ed liability company(�`Landlord"),h�.ving a busin�ss address
c/o�c�nc�ord p'raperty Management,Inc.,On.e�ain��reet,�a►ncord,MA{�1742.
and
Lexington Liqu+ars �orp (d/b/a Lexington Liquors�, a �.V'Iassachusetts co�paration �"T�nan.t"), ha�xng an
address at 5�}9 Middiesex Turnpike,Billerica,MA 01$21.
l. LEASE(JF PR.EIVII���
In consideration of the rents a�.d�ove�ants cantained herein to be�aid,performed and o�►served
by Tenant,Landlard hereby�eases to Tenant and Tenant hereby leases fram Landlord,subject to the terrns
and canditians here�naf�er set forth,the Premises�as d�f�ned in�ection 2 beiow}.
2. D�MI�E(�F PREh�IZ�ES
�.a. Fremises. The pre�nises demised hereb�r (the "Fren�ises"} are lacated in Larxdlard's
proper�y kno�vn a.s 1777-179�3 Ma�sachusetts Avenue, �,exington, Massachuset�s {the "�uildin�"). The
Building tagether with the land upon which it is located are referred to as "Landlord's Praperty". The
Premises ar�number�d 7 I��pot�quare,Le�.�ngton,i�ZA,and consist ofapproximately 1.,b44 square feet of
renfiable spa.ce located+�n the�rs�flaor of the�3uiiding and the u.�f nished lav�rer lev�1 below suc�a area,as
shown on the plan attach�ed hereto as Exhibit 1�i.
2.b. Exc�e tic��s and Reservations. Excepfed and reserved ta Landlord hawever from the
.���»„�:a,.�.�.�.�� 9 i
Premises, is the spa�e nec�ssary to install, mainta�n and operate, by m�ans 4f pipes, ducts, wires or
oth�rwvise thos�utilities and servic�s required far the Building a�n.d cornmon facili�ies thereaf�in�luding the
Premises),a�nd�he right of access and entry tc�the Pr�emise�by Landlord and i�s agents fo�the purpose af
ma�cing repairs,alterations and additians ta fih�e Pr�emise�and tc��i.e�uilding and other tenanfi space therein..
2.c. Per�mitt�d Use. �`enan�sha11 use the Premises on�y for the purpose af operating a 1�quar
stare that s�lls beer,�vine,and sp►irits, and food produ��s incidental ta the primary use as a liquar store�the
"P'ermit#�d TJse"�.
3. TER.M
3,a. �nitia��Ter�n. Subject to the conditions herein stated, Ten�an� shall ho�d the Premises
comr�n.en�ing upon Lan�dlord abtai�.ing poss+�ssion af the Premises from �he current t�nant-at-wil�, and
ending five (5) Lease "�"ears �as �.efined be�a�v� after the D►elivery Date(as defined herein) (such fv� (5�
L�ase ''�'ear period h�xexnafter re�'erred to as the "Ter�n"}. As used in�his Lease, the ter�n "Lease��ear"
shall mean each successive t�velve (1�� m.onth period included in th� Terrn, with the first Lease � �
�"eax
car��n�nci�g�on the Deliv�ry I)ate and ending on the day before th�first anniversary of the Delivery Date
or,ifthe Deli�re�-y Date is other than the firsx day ofa calendar month,ending on the last ciay of the calendar
monCh that is tw�lve(12)�ull calendar months after the�elivery Date.
3.b. Delive�-��,Date. Landlord shall use commercially reasonabl�efforts�o deliver possession
of the Pre�nxses�vithin 9Cl-days of Tenant having been issued the Liquor Licens�,as her�ina#�er de�ined�the
"L�eli�rer�Date"). Pramptly a�ter the execution c►f this�,ease by Landlard�.nd 7'�enant{and in no event later
.. ... .. ... ... . ...
an o . een �a s a�:er suc�..�execu#�an�;fi�nant��a I�C a �.. �or an; �i�i +�nt� ... ursue e�orts tc�o �.. .. . .. .. ..
. . ,_ Y ... � Pp� � Y p �ta�n
an alcoholic beverages retail 1ic�nse f�ram the Tawn of Lexington and the Massachusetts A�lcoholic
�3everages Con�rol Can:�.r�.lission (the "Li�uor„Li�cense"), in a�cordance wi�h al� rules and regulations
app►lica�bl� to such applicatic�ns. Landlord will r�asonably cooperate with Tenant with respec� to the
application �'Qr the Liquor License and will �,ravide such docu.m�ntatian as may be required by the
„ � _
Le�.ingtc�n Board vf�electmen or the A.lcaholic Beverages Control�omrnissian. Any costs,includ�ng but
not lim.ited to reasanable attorneys'fe+es and casts,inGurr�d by I..andlord in connectian with Tenant's Liquar
Lic�ense application o;r cornplianc�shall be reYmbursed by Tenant upon reques�. In the event that T�nant,
desp�te using camrn.ercia�.ly re�son�.ble and diligent ef�'or�s, is unabl� to abtain the Liquar Licez�se an or
b�efore ane hundred�-�fty�15�}days after th��xecution 1Jate,either Landlord or Tenant�shall hav�the right
to terminate this Leas�by notice to the t�ther party.
3.c. Tenan�'s Ri=ht to E�.tend. Pravided �hat there exists na event of default contxnuing
beyQnd any�.p�plicabl�notice and cur�period under fihis Lease,and thi�Lease is s�il�in�ull force a�.d effect,
Tenant shall ha�e th.�right to extend the Terrn hereof for two(2�per�ods of five�5}years each upon all the
sarne terms,condition.�,c�venants and agreements herein contained, e�.cept for the Fixed Rent(as d��ned
belaw}and Additional F�.+�nt�as defined below�which shall be adjusted as hereinb�low se�forth(each, an
"t�►ption Term"�,an.d that there shall no further optian to ext�nd. Tenant may exercise an t�ptian�'erm by
deliwe�.n,�uT�.tten notice to Landlord(t�.e"Ex�ensian Notice"},whi�h Exte�.sian 1'�atic�must b�received
by Landlord�.ot late�than �kwelve (1�,} rnonths �ariar ta the expiration of the th.en current Term (as su�h
Terrn may hav�b�een extended as provided herein}. T�nant's failure ta timely deliver such Extensian No#�ice
shall be deemed a waiver of Tenant's rigbt to ext�nd far the C�ptian Ter�n.
4. RENT
4.a. Fixed Rent. The annual ��.ed minirnum re�.t {"�'i�.ed Rent") payab►le by Tenant tc�
Landlord during fhe �rs� L+ease Year of�h� �nitial Te�cn shall be $42,�44.Ot� �$3,S��.UC1 per :r�onth),
calculated ba�sed on $2G.+�tJ per rentable �quare faot per year. Thereafter, �h� annual �ixed Ren.t for the
remainder af the initial Terrn�an�.the firs#C}ption Term,i�'an�r}shall increase on the�.rst day af each Lease
Year by ane�l�dollar per square foo�. Th��ua�.F�xed Rent far the firsfi lease year af the secand C�ption
Ter.m,if any,shall be the greater of(i)the Fi�.�d R.en�for�he immediately preceding Lease Y��ar i�a�reased
by ane �1) dollar per squar� fvot, or (ii� t�e then current Fair Market Fi�ed Rent (hereinaf�er de�ned�;
provided,in�ither case such Fixed R�ent shall increase on the first day af ea�h Lease�Year by one�1 j dallar
per square foc�#.
All Fixed Rent shall be payable in monthly installments due or�the first day af eve�-y�n.onth duri�.g the
Term and any+Dp�ion Term, canr�►mencin,g�on the�.ent Comm�encement Date, as hereinafter defined. AIl
Fixed Rent payrnents ar�due in advance withaut nofiice, demandy deduction or�e�-off. The obligation ta
pay the Fixed R.ent shal�commence on the R.ent Cammencement D►ate. Fixed Ren.t for the p►eriad fram�Ja.�
R.ent �Cammencement Da�e that is not the first day of a calendar m.onth to the f�rst da.y of#he month
follawing such date shal�be prorated on a daily basis and sha11 be payabl�e wifih and in adc�itic��.ta the first
installment o�`Fixed T�.ent. If the �'irst Lease�ear is longer�ha�one twelve (l.2�month year, the an,nual
Fixed Rent for su�h Lease Y`ear shall be increased propo�tionately.
3'he"Re�t�om.m�.encement Date"shali be the earlier to occux o#`sixty(60)da�s af�er the D►�livery Date,or
the date that Tenant a►pens far business. Fixed Rent for th�first m►o�.th af�er the Rent�amrn�ncem�ent D►ate,
tag�ther�v+vi�h the install�en�payment on account of Tenant'� estirnated share of the f,��erating Expenses
{as defined belour� for such f�rst month and t�.e Security T7�epasit (as defined herein), shall be payable on
t�ie Execu�ion Date.
The #er�n"Faxr�Market Fx�.ed R.ent" shall mean the annuai Fixed Rent which La�dlord could reasonably
expect to abtain�'rom�tbird part�far the Premzses if Landlord pu�the same on the rn.ar�et fc►r l�ase in."as
is" car�dition f�r a terrn. carresponding to �h+�term offered her�un.der. In det�rminin�Fair Mark�t Fixed
Ren�, the following factors, an�ong athers, shatl b�tak.en into account and giv�n effecfi: candition of the
... ... .... . .prem.ises; �i2�..a�..��������,�������� . �... � ���� ...- .�..� 1��...�'..� � ,�....... .. .. .........
lacation of the building, tenant inaprove�x�.ent allowan.ces and fit-up of �h� P'remises and leas� term.
1'�otwithstanding an�thing t�th�contra�y in this Leas�,in no event shail�he Fair Ma�r�.+�t Fi�ed R.ent amaunt
b� less than the annual Fixed R�nt payable dunng far the Lease �ear immediatel�r preceding the
cc�mm�en�ement of the tJ�ption Term.
_��
LandloYd's Rent Pra�osczl. Fa�r Market Fixed R.�nt sh�ll be determined as fallows; Landlar�.shali,vvithin
tw�nty(20}days after receipt of the Extension Natice prapose in writing to T'enant�he Fair Mark.et Fixed
R.ent to be paid by T�na�t duri�g the�l►pt�on Term�"Landlord's,.R.ent Pro��aosal"). Ten.an�shall have twent�
(�2��days fram receipt of Landlord's�,.ent Proposal to either a+ccept or re,�ec��,an.dlard's T�.ent Proposal. x�'
Tenant obj ects to Landlord's Rent Propasal,Ten�nt sha11 notify Landlard of such obj ectian in writing(the
44��•ection Notice"�. �f Tenant shall fail ta send the C)bjection�otice within �thhe t�renty (2�� c�.a.y t�me
periad herein provided,Tenan�shall be deemed to ha�e accepted Lanc�lord's Rent Prapo�sal.
.Resolutzon P�ocess. Zf T�nant delivers the +Clbject�on I�l�otice, Landlard and Tenant sha�l engage in
discussions r�garding the Fair�ar�et Fixed Rent for a p�eriod o�"up ta thirty�30)da�s. I�'the parties cannot
agree, bath �,andlord an.d Tenant shall each appr�int a qualzfied indep►endent real estate broker having at
lea�t five�5}years'experienc�dealin�;with similar praperties in Lexingt�on�and upan the failure or re�usal
of Laz�.dlord or Tenant to make such appointment vvi�bin turen�y{2�►�days after re+ceip#of Tenant's C}bj ection
I"�otice, the broker appo�n.#ed by the o�her pa:rfiy shall determine the Fair Market Fixed Rent}. The two
brokers so appainted shall,�ithin ten�10)days after the ap►paintmenfi of the second brt�ker,appaint a�hird
quali�ied independent rea� estate bro�er having a�t l�ast five ��� years' expenence dea.ling with similar
proper�ies in Lexingta�. Landlord an.d Tenant shali each be�r the ca�st af their respe�#ively app►ointed
brokexs. I.,,andlord and Tenant shall equally bear the cast e►f the�aird bro�er. The third bro�er rnust nat
have under�aken work on behalf+of e��h�r pa�:y or any affiliate of either paar�y during the three {3j year
periad pnicar to his or her selec�ion. The three brokers sha11 each mak.e a determina�ion of the Fair 1Vlarket
Fixed R.ent for th� �,�ased I'rernises; �h� opinion farthest frorn tl�� �.verag� of all three brok�rs v�ill be
dis�regarded; and fihe two remaining opznions vvill b�e averaged to abtain t�e Fair Market Fixed R.ent,urhich
sha11 be d�erned the annual Fixed Rent to be paid by Tenant to Landlard during th�{�ptian Ter�n. Sueh
pay�n�nts shal�be made monthly in the same rnanner provid+ed during the o�ginal term of this Lease.
Can i��ation�a �F'azr.M�arket�'zxed.ReM�. In the e�ent Tenant exercises its right to extend the Lease for a
secand Jptian Ter�n a� des�ribed herei�, Tenan# and L�ndlard shall execu�� a wr��t�n rnerno►ran.du.m
confirming the Fair I�/.Carket Fixed R.ent#'or the se+�cand C}ption T�rnt�,but the f�.ilure a►f eitber party to�xecute
and d�liver such a writing shall not affect the rights, liabilities�r obligations of the parties with resp�ct to
th�Gption Tenn.
4.b. Additiona�Rent. T'ena�a�t shall also pay,in additian to�he Fixed Reri#,as additianal rent
hereunder,witht�ut notice�except as specificatly pro�ided under this Lease),demand,deduction or set-o�ff,
all su�xri.s, irnpasitions, costs, expenses �nd o�her paymen�s �hich Tenant in any of the provisions of#his
Lease assumes or agr�es to pay(includir�g without li.mi�ation,Tenan�'s share af the+Operating Exper�ses�.s
provided in Section 6 beiow), and, in case af any nanpayment thereof, La�dlard shall have in addi�on to
any ather rights and remedies, a11 af tbe rights and remedi�s�r�avided by law or provid�d far i.�a.the�,ease
for th�no�pa�rment of rent.
�. Ti��E�►1'�D PLACE C�F F'A�YZVIENT�; L.ATE FE�; SECCTR.IT�DEP+C��IT
�.�. Pa ment of �.ent. All pay�nent� af Fixed R.ent and other a.�naunts due hereunder
�"A.dditional P.ent") shall be rnade b� Tenant to La.ndlord �crithout notice or demand at such p►lace as
Landlord rn.ay from time to tirne designate in writin,g. The e��ension of�ime for the payment o►f a�.y ann�ount
du�hereunder, c�r the acceptance thereof after the ti�e at�rhich it xs payable shalt not be a�raiver o��he
rights of Landlord to ins�st on�a�ring all other payrnents made in the manner at the tirnes herein sp�c��ied.
S.b. Late Fee. In the e�ent any Fi�.ed Renfi, Additianal F�.en.t ar any other payrnents due
pursuant to the terms of this Lease are not paid within five�5)days of t�he due date there�f,Tenant sha11 be
.. .. .. ..
. c arge a�a��ee o� ��:�..�`�e��e�e����'or eac��ate paymen��or eac�mont�or partion t ��erea t�at
said pa�rment rexnain�outstanding. Said Lat�Fee shall l�e payable in �.ddition ta, and not ija.e�clusion of,
additional remedies here�n provided ta Landlord.
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5.c. Securit I�e osit. Simultaneously with�he e�.ecution of'this Lease,Tenant shall deliver
tc�Landlo�rd the sum a�`$�,56�.00(the "�ecurit�� ]�e�asit"}as secur�t�f�ar the p��y�:�ent af the F�xed Rent
and A.dditiana� �..ent and the p►erfarmance and observance o�'the agreernents and conditions in this�L�ase
contained ot�the par#of the Tenant to be perfc�rrned and abs+�r�red.
In the event of any default ar def�.ults in such payment, perforrnance or observa.nce, Landlord rna� appl�r
said su�m ar�ny par�thereof toward the�uring af any such default or defau�ts and/or�oward comp►e�sati.n�g
Landlord for any lass vr darnag� ari�ing fram any such d�f�.ult or defaults, including a.ny d2�mages or
deficiencies i�a.the reletting of�h�Prernises, whether such damage or deficiency occurs be£'ore or after a
repassession proceeding or other reentr�by Landlord. Tenant shall na�be entxt�ed to any interest a�.said
suar�. It is under�toad and a,greed t�hat Landlord�hall always have th�right ta apply said swrn,ar any par�
thereof, as afaresaid in the�venfi af any such default ar de�aul�s,,w�tho�.t prejudice tc�any other rem�dy or
remedies vvhich L,a�dlord may have,arid Landlord rnay pursue any o�er such rem.�dy or rernedies in �ieu
af applyir�g�aid sum or any part thereof. If Landlard sha11 apply�aid s�.m.ox an�par�thereof as a�`ores�a.id,
Te�.ant s�ha11 up+an dem.and pay to Lan.dlord th�e amaunt so appli�d by �,a�dlord, to restare the Security
Deposit to its ariginal an�..o►u.�t. Upon yielding up af the Premises at the expirativn ar other ter�mination of
the initial Te�m or an�Jption T�er��.,if Tenant shall not then be in default or otherwise liabl�e to I.andlord,
said sum or the uun..applied balance thereof shall be r�ri�ned to T�nant. ��henev�er the halder of Landlard's
interes#in tb�s Lease shall tra�sfer its interest in this Lease,said bolder sb.a�1 turn over to its transferee saxd
sum or the un.appl�ed balance th�r�of,and th�reafter such holder shall be released frorn any�and ali liabiiity
to T��.an�v�rith respect to said surn or its app�lica.tian or return.. The k�alder�f an.y rnartgage upon.�andlord's
Prop►erty shall never be respansible ta Ten.ant for said sum or i#s app�ication or retu.rn unl�ss said suam shall
act��ally have been received by such halder. Provided 7'enant is not i�.defau�t of the terms af t�.is�,�ase,
Landlord shall return,the Secur�ity Deposit to Tenant within thir�y(30�days of the t�rmina.tion of 7'enant's
fienancy.
6. TE�.`�TA.NT'S SH�.�►.E(JF C�PER;A.T'II'�TC�r E��FENSE�/C�T�LITY�(JBLI�.�rATICJ�TS
d.a. Tenant's O�eratin�Ex��en.se Obli�a�t�on. Tenant shall pa�ta the Landlord,as Additional
�tent hereunder, ten and ninety--five ane-hundredths ��0.95%} p�ercent ��he "1'ercenta,�e �b�are") of the
Landlord's EJperating E�.��ns�s attributable tc►the Build�ng. �n ad�.itian,Tenant shali also pay to Landlcard
1 C}{�%af any{�perating E�pe�ses which are: �i�incurred by L�andlard and ar�caused solel�r by any�efault
ar any negligent act or ornissia�.by the Tenant or its e�nployees,agents,cantractars�r invitees; (zi)due ta�
servi�es p+�rform�d as spe�ia� services for th+� Tenant which servi�es are nat prc►vxded generally to other
tenants of the Buil�.ing; {i�i}due on accou,�t of u�ilities pravid�d tr�Tenant�.hat a�re not separately m��ered
and paid b}�Tenaxzt;ar�iv}otherwise dixectly allocable ta the Premises.
For the purpos�of this Lease the ter�n"4peratin�Ex�ens�s"sha1l mean thase costs incurred by L,a�.d�vrd
v�ith res�►ect ta the operatian,admirzistratio�,,clean.ing,repair,managernent a��d rna%�tenance of La�ndlord's
Prvper�r (including both th� Building and the land on which �he Buildin.g is 1aca�ed�, including bu� n.at
limxted to the f+�llawing: salaries,�vages,medical, surgi�al and g�neral welfare benef�ts (including graup
life insurance},pension payme�ts,payrall ta�es and work�men's cc�mpensa�ian insurance of employees of
La�n.dlard e��aged in the operation and maintenance of Landlo�rd's Praperty;electr7�city,steam,g�s,heating
�'u��and oth�r u�ility charges and ta��s;real estate taxes and assessmen.ts af every�i�.d and na�ure in�pased,
assessed or levied by a gavernrnental autharity on Landlord's Property, ��a�lud�n.g without lim.itat�on all
taxes, betterments, and assessments (4rdinary and e�traordinary), and all install.ments tb�ereaf; �r�rtex a�nd
sewer rents, taxes and �charges; casualty, liability, rental interruption and other insurance; repairs and
main��nance, rubbish remo�val, window cleaning, snaw remaval and care of landscap►ing; casts and
... ... .. ... . expenses o��nspec��on, use, �naln�e�.an,ee an+i �eprecia�ion o� rnac�inery an� equip�� u.se� ..x�. ��e . .. . .. ..
operat�on and maintenanc�of Landlord's Property;casts of heating and�if applicable)air conditioning the
Building; �osts of clea�ung services for the Building; building and cleaning supplies, uniform� and da.y
clea.ning; accounting and 1ega1 fees and charges; rnanagement fees not in�xcess of compe�i�ive rates for
such s+�rvices in the area; servi�e cantracts with independent con�ractors; te�ephone, telegraph, stationery
-4-
and advertisin�;and all other expenses paid in ca:a��ction with the operatian of Landlord's Property wh�+�h
are p►rop�rly charg�able agains�incorne.
�f,during the Tern�of�his L�as�,as such Term rnay be extended,Landlord�hall rep�ace an�capitai items
or naake any cap►�tal expenditures(collectiv���r,called"capi�al e�penditures"�the tota�amount of v�vhich is
not properl� �ncluded in Operating E��enses for the calendar�ear in which �hey wer�e rnade, there sha11
neve�t:�eless be includ�c� in C3perating E�pen�es for each calendar year in which a�d �.fter such capital
expenditure xs made �he annual charge-of�`of such capi�al ex�enditure. Such annu�l charge-off shall be
d�terrni�.ed by(i}dividing�he c�riginal cast of the capital exp�enditure by�he�nu�rnber a�years of useful life
thereaf,reasanably d�#ermi�.�d by Landlard in accordance�vi�h generally accepted accaunting principl�s;
and �ii} adding ta such quc�tien� a�. in�erest factor computed on #he unamo►r�i�ed balanc� of such capital
expend�ture based upon an interest rate reasonabl�deter�r�ned by Landlard as being�ie interest rate�hen
being ch�r,�ed far long-t+erm mor�gages by institu.tionai lenders on Ii�e praperties within the locali�y in
whic�.the Buildin.g is located.
6.b. Pa�me�at of Share af C► eratin�Ex enses. Tenant shall pay Additional Rent far its share
of�he t�per�a.ting Exp�nses in estimated mant�ly or other p►e�iodi� installment�, as determined by the
i,andlord fronr�tinne to tirne, Su�h estimated payments frc�m Tenant to Landiord for C�►perating Expenses
shall begin as of th+� Delivery I.�ate a�.d shall be due on th� �rst day of each month thereafter during the
Term. �uch pay�m�nts c�f Addi�ional R.ent shall be rnade together urith the paym�rrts af Fixed R.ent
hereund�r. Paymen�s of Fixed R.ent and Adc�itional Re�.t not paid withir� �en {].0) days t��'the due date
thereof pursuant to th�t�rnas ofthis Lease,shall bear interest at the rate af twelve��2%�percent per annum.
T�e Late Fee ar�d interest �hall be pa�able in addition to, and not in exclusion of other remedies herein
pravided to Landlord.
1�,.t the beginnin,g of each opera�ing year, Landlord shall determine t�e estimated tJp►�rating E�p�ns+es far
that apera�ua.g year, which arno�u.nt s�ail renna�n in effect until the �ast day o�f that opera�in.g year, �ess
fiartber adjus�ed by Lant�lord�'rom t�me to�ime. Tenant's initial estimated share of the annual tJperating
E�r�enses and rnon�hly installment thereof vn acco►unt af it�s�hare of Operating Expenses shall be as faliows:
Ini�al Estxmated Share of In�t%al Estima�t�d�Vlonthly
,�►.nnual tJ era#�n Ex enses fJ eratin Ex ense�`a��rnent
���.��7.�� �z.a�s.��
A�er the end of each operating year,Landlard shail provide Tenant vcrith a statement sett�ng farth the actual
tJperatin�, Expenses far that o�►erat�ng year, Tenant's share thereof, ar�d any .�dditional �.ent awed by
Tenant or any overpaym.en#by Ten�.nt with respect to that aperating year. �'ithin 15 days thereaf�er,Tenan.t
shall pay Landlard any b�.�anc+�due,and if Tenant averpaid,such caverpa��►ent shall be credited ta t�ie next
i�astallmient of Additional Ren�due hereu.nd�r.
T"he�errn"o�►erafiing year"shall mean the period of tv�relve manths as designated fram time to ti�ne by the
Landlard,if the Terrn sha11 contain+anl�r a parti�al operating�ear,at th�b�ginning�r end of the Term,�he
0►p�rating Expenses for such operating year shall be prarat�d.
Tenant's abligat�an �c► pay Additi+�ri�.� Rent under this Se+ction. shall survive the e�piration or earl�r
terminatian of#1�e Term.
�.c. Tenant's Utilitv _C�bli�aticrns. In addit�an to �`ixed �.ent, Tenant shall promptly pay
... ... . .. ..������..�:�.����..���.��������.���.��.������ '��.�����w-. ����� .. ... ... ... ...
which are separately metered ar rneasu.red, including but not limx�ed to eXect�icifiy, c�.ble/int�rne�lphone,
wa�t�r, sewer,gas and trash remova�. If any utility is furnished to�he Prexnises an.d nat separatexy meter�d
ar measured, Tenant shall pay, as�.dditional R.ent hereunder, upan demand, its Perc�ntage Share of such
utility.
-� -
6.d. Tenanfi�'s Audit I�.i�hts. �..,andlard shall perrnit Tenant, at Tenant's �xpen.se a.�.d during
normal bu�iness hours,bufi only ane time with resp��t to any operating year,to revi�w�a�.dlord's irivoices
and statements relating�a Cfperating E�.penses far the applicable operating year for the�urpose af veri�ing
the statement which Landlord is r�c�uired#o d�liver to Tenant hereunder,pravid�d that notice�f Tena�n.t's
desire�a so revievv is given ta Landlord nat�ater than thr�e t3�months after Ten.an.t r��eives such statemen�
fr�o►m Landlord,a�.d p�rovided th�a.t such revieur is th�reaf�er comamenced and prosecuted by Tenant wxfi.�i due
diii,gence. An�C�►perating Expenses statemenfi or ac�ounting by Landlard s�all be binding and ca►nc�us�ve
upon Tenant un�ess:�i�Tenant duly requests such audi��av�thin such three(3�rnant�period;and tii)within
three(3}m.ont�s aft�r su�h audit request,Tenant shall notify La�nd�ord in vvriting that Tenant disputes the
correctness of such stat+emt�nt, specifying the p�icular respec�s i�.wh�c� tk�e sta�ement is claimed ta be
incorrect. If such disput�has not bee�se�tled by agreement v�►�ithin twa(�}months thereafter,eith�r pa�r�Y
may submit the dispute ta arbit�ation in ac�ordan�e wi�h �c�rnmercial a.rbi�ration rules �►�'the A►merican
Arb�tratzon Associa�io�.within th�rty (30} days af�er the exp�ratic�n of the aforem�ntioned two �2) r�r�anth
period. The decision af the arbitrators shall b� f�na1 and binding on Landlord arid Tenant and judgme�t
�ereon may be entered in any court of�ompetent jurisdictian.
7. �ERVI+CES
7.a. Landlord's Utilit�{�bli��.tions. LandZord shall hav�n+�obliga�ion to provide utilities ar
equipment ather than the utilities and equ�pment within the Fremises as of`the date of this L�ase, ar as
at�erwise se�forth herein. Yn the ev�nt T�nant r�quires additional utili�ies or�quipment, the installation
and maintenance�hereof�hall be Tenant's sale c+�st and obl�gation,pra�rided t�hat such installation s�.a�l iae
subje��to the pri�ar�cr�,tten con�ent of Land�ord,whi�h consenfi shall nat b�un�reasa�.�bly with�h.eld.
7.b. Gas and�iectric. The Premises include separate meters for measu�ing,gas and�lectricity
fu.rnished ta th�Premises. Ten.a�.t shall contract�ifih the companies supplying gas and electricity directl.y
wi�h such com.pany,which shall be billed directly to a�nd paid for by Te�ant. 'T`'his shali i�.clude a11 gas and
electric used in the Prem►ises, in�luding bu.t not limited to all �as and elecfiricity used f�►r heati�.g, air
conditioning and v�ntilatian,�igh�ing,canve�.ience autlets, equipme�.�and machines.
+�1) The�.andlard shall have�he right,in its sale discre�ion,to designate fra►m�im�
to time�and to cbange any p�revious designation}the particular utility cornpany or companaies who will be
supplying electrical services to th�Buildi�.g or any�ortian thereaf,and,if Landlc�rd has so designa#ed such
companies,Tenant shall contract fa►x its electr�cal service exclusivel�r from such companies.
�2} If Tenant sha�l require e�ectrical current for use in th�Prern�.ses in e�cess c�f
#he present capac�ties and if in Landlc�rd's reasonable ju�igment, Laxadlord's facilit�es are inadequate for
such e�cess re�quirements or such excess r�quirem�nts wi11 re�ul�in an additiar�al burden vn the Building
systems and additional cos�t to Landlord on account th�reof, then Landlcrrd shall upon v�rritten request and
a�t�he sole�c�st and expense of Tenant,peri��it Tenant ta furnish and install such additiana�wires,condu�ts,
fe�ders,�witchb►oards,piping�nd appur�enances as reasonably may be required tv suppl�r such additiona�
requirements af Tenant,provided additional�apacity therefor is a�railable ta Landlord,and pravided fiwr�her
that th+e same sha11 be permitted by Appli�able Laws�as de�ned he�rein)and it�.suran.ce regulatio�s and shall
not cause per��n.anent darna�e to the Building or the Premises, cause or create a dangerous or hazardaus
conditian,entail exe+essive c�r unreasanable alt�ra�tions or repairs,or interfere with or disturb other tenan�s
ar occupan�s af the Building, Tenant shall reimt�urse Landlord on derna�.d for all casts incurred b�y Landlord
o�.account thereaf.
{3� Tenan�sb�all b�respansible,at Tenant's expense,#`ox keeping ali light fixtures
.. .. ... .. .� .�.����� ,.��.. � �.: ..� ����� ��� ��� �� „�t.. �� ` �L ... ,. ... ... ..
without lirnitation,incan�.escent,LED and fluores�c�nt}used in the Prernises.
(4) Absent Lan�.lord's gross neg��gen�e or�crillful misconduct,La�ndlord shall nat
in an.y way b►e liable or responsible to Tenant for any loss,damage�r expense vcrhich Tenan.t may sustain or
��_
in�ur xf th� quantity, charac�er ar supply of energy is changed or is no Iong�r available or �uitable for
Tenant's requirexnents.
(5} Tenant agrees that it shall nat make an� mate�.al alteratian or material
addition ta the electrica�equipmen#or app�iances in the�'remises withaut obtaining the priar wri�ten cans�nt
of Landlord in each instance,which�onsent will nat be unrea�ona►bly wit.�;�held, and 7`enant shall promptly
advise Landlord of any ather altera�ion or additxon to such electrical equipment appl��.nces.
7.c. �''�l"ater. Landlord shall assess a reas+�nable charge �'or the �a.ter used or consum�d by
T�nant based upon Tenar�.t's P�rcentage �har+� af such BuYld�ng's cost. At I.,,andlord's option, Landlard
may �i} assess a r�asonable charge for th� additianal water us�d or cor�sumed by�'e�ant, or�ii} in�ttall a
water meter (if nat previaus�y ins�a�led and billed to '�enant� and thereby measure T�nant's water
consumpfiion for all puarposes. In th� latter event, Tenan� shall pay th�e cast of the me#er and �he cost of
installatia�.�.erevf a�.d shall keep said rneter and instal�ati+�n equipment in good vvorking+order and repair,
and Tenant agrees�o pay far water consum�d,as shown on said meter,�og�th,er With the sev�er use Charge
based on said met+er charges as and when bills are rendered. Upon defaul.t in ma]�ing such payment,
Landlord may pay such charges and c411e��the same from T�nant as Additional R.�en.� bereunder. Any
piping, hot vvater heatexs, and ath�r equipme�t and faGilities for use af water within the Prernises (if any)
will he rnaintained b►y Tenant a�Tenan.t's sole cast and expense.
'7.d. Heatin�� Vent%latian and A�r Ct�nditianin� Landlord shall fia.rx�.ish heafi ta th�c+�mmon
areas of the Building during T�enaxat's busines�hours("Business Hours"},during t�e na�rr�n,al heatxng season.
Tenant shall be responsible far all cas�s r�lating to h�ating and air conditioning the�'remises,including`but
not �irni#�d to the maintenanc� and repair and replac�em►�nt of raaf top compressors and suppl��entary
�C'�il'AC equiprnent,if any. Tenant covenants an.d agrees to keep the Prernises heated and a�r condi�ioned to
usua� and custarnary lev+�ls during Business Haurs and�o keep the Premis+es h�at�ed at least to minimum
levels to pro�tect the Prernises and building systems and to prevent the accumulatian af moisture during all
hours when the Premises are nat occupied. In the event the rooftQp H'V,A►.0 unit cannot be repaired, �he
Landlord shall pa�for the rep�acement of th�HV,A.�raoftop unit,but such cast shall be am+ortized aver the
use�'uI life of#he�unit and sucb:a:r�ount shall be charg�ed ba�c�tc�Tenant in its manthly Op�rating E�pense�.
7.e. Inte?�'tian or Curtailm.ent af Services. Landlord reserves the right to�nterrupt,curtail,
stap ar �uspend the �iunishing of'servi�es �including any ��evator� and the a�►eration of the plurn.bing,
mechan.�c�l, �.�ating and el�ctric sys�ems whenever nece�sary for repair�, alterations, replacements ar
imp►rovemen.ts desirab�e ar necessar� t� be made in the reasonable judg��.ent of Landlord or�rhenever
necessary due to accid�nt, ernergency, difficulty or inability �n se�curing supplies or labor stril��s, or any
ather caus+�beyon�d the reasonab�e con#ral o�Landlord,whether such crther cause be sir�ular ar dissimilar�a
�hose hereinabo�e sp►ecifically rnentioned,ulztil said cause has been remo�ed. Re�.sanable+�f�'orts wvi�l l�e
made not to materially affect Ten�nt's business and such Landlord's work sha11 be p+�rfor�ned during non-
Busines� Hours v�h�n reasonably paractic�.l. Except �hen caused by the gross negligence or willfu�
miscanduct of Landlord,�h�re shall be no diminution or�bafiernent af rent or other coxnpensatzon due�r�m
Tena�.t to Landlord hereu.nder, nar shall this Lease be affe�t�d c�r any of Tenant's obligations hereun.der
reduced, and Landlord shall have no re�pansib�lity or l�abxli�y for any sueh interruptian, curtaz�rne�t,
st�ppage or suspension af services or systen�.s, except that Lan.dlord �hall exerci�e a�l due diligence ta
elzminate t�e cause of same.
7.f. Ener��Cons�rvatian. �Totwifihstanding anything to th�contrary cantained in this Lease,
Landlord may institute such reasonabie po�icies,programs or measur�s as may be necessary,required ar
.. ... .. .. ex�ed�ient for the conser�ation.andlar�reserv�tian ofener�ar ener�sea�~�ices��wrovid.ed eifiher..the ma�ori� ...
.. .. . ..
of`sirnilar buildings in the area in which the Bu�lding is lacated ar�subj ect to similar poiices,p�rograrns or
measure�, or such are ne�ces�sary ar required tn comply �rith applicable govern�nenta� codes, rules,
regulations or standard�.
.��_
7.,g. Cleanin_�,. Landlord agr�es ta perform cusxomazy cleanin.g af't�.e cc�mman az�as ser�in�
the�'remis�s. The costs of`such cleaning shall be included in the 0►perating Expenses.
$. Q.i�.JIET El"�J(�YM�I"��'
Te�.an�, upon promp� paymen� of t�e rent an�. o�her arnounts herein r�served, and up�►n the
perfor.rnance af all of its obli�ations under this Lease, shall at a�l times during the Term and duaring any
extension or ren.ewal t�h.ereof, peaceabl�r and quietly enjay the �'remises without �n.y disturbance from
�.andlord ar fram an�ot��r person claiming th�-augh Landlard,sub�ec�,hawever,to th+�rights ofholders af
martgages and to the terms and pro�risions af this l,ease.
9. CtJN1�ITIfJ1�J�lP'F;EPAR;,.A.TI+�Jl'�C�F P'F►.EMI�ES; .�LTEI�.A.TI(�I'��; ��E'I`L��1�
9.a. Canditian of the Premises. The Premises are leased to Tenant�n tl��ir"A�xS"candition,
�ree of�ie prior tenant's fur��ishings and inv�ntory,and Landl+ard�hall�.ave n+�ob�xgatxon ta camplete any
�vork ta prepare the pr�mises for Tenant's occupancy, Tenant accep#s the Prexnises i.n th�ir presen�
cc�ndition,withc�ut representation ar vwarrant�r,expres�s or implied,in fact or xn law,by Landlard and without
recou�se to Landiord as to the nature, cond.ition ar usability thereof. Zt is understa►od and agreed that
Landlord has rr�acie no repres�ntations as ta the �ondi�ion of the Pr�mises or the Buildin,g, c�r as ta their
fitn�ss fc�r an�r specific p►urpose.
9.b. Alteratic�ns. I`�'o altera�ians,a�iditions or im.provements�hereinaf��r"Alteratio�s"�to the
Premises shall be made by the Te�ant without the prior wr�tten.consent vf�h� Landlord, which consent
shall not be uar�reasQnably canditi�aned, withheld ox delayed. A1� w�rk. done in conne�tion with a�ny
Alterat�ons, fallcrwing Landlard's �ppraval thereof, shall be dane in a good and warkmanl.i�.e manner, in.
accordance with all Applicable Laws, with all per��its and appravals therefar a�btained by Tenan� and
performed by cantractc�rs appraved by Landiord, such consent ta not be unreasonably withh+��.d. Any
cant�actar performing the A.I�erations shall be required t�► provide cer�i�icates of�omprehensive general
liabili�r and prapert�r da.�nage in�urance in amour�ts reasanably requ.ired by Land�.ord,naming Landlard as
an additianal insured. C.lnce commenced by Te�.ant, such wark shall proceed dil�gen�l�y and cantin.uously
to cornpletian, and in perf`orming such A�fieratians, Te�.ant shall avoid int�rfe�ng wi�h the use and
occupancy of other tenants of the Build.ing and sha�l keep all areas autside the Premises clean and�ree of
d�bris at a11 times. Te�.ant shall camply, and sha1� cause its cantracfiors ta comply, vcri#h ax�.y reasvnable
direc�ive �rorn Landlord regardin� �he performance of the Alterations; provided, ho�ever, fihe �,and�axd
ac�owledges that the A�.lterations sha�l be permitted to be perfarmed during Business Haurs,including the
weekends. Any Alterations rr�ade by Tenant a�ter such consent shali have been gi�r�n, and any nan-trade
�'ixtures i�.stalled as part thereaf shail a#the Landlard's op#ic�n become the praperCy of' Lan.dlord up►c�n the
expirati�an ar other saoner termin.ation of this Lease. �.f La�ar.dx4rd shall fail to exercise such option, the
Tenant shall re�nnave such f xtures at the Tenant's �cost upc�n th� terminat�o� of this Lease, �eaving the
Prer�.ises in,good order and repair,reasonable wear and tear anly excep�ed.
9.c. R�turn of`P'zexnises. Tenan�sha11, at#he exp►iratia�.ar eaxlier termination of this Lease,
remove its gaods and effects(but shall not be required to rema�e any fixtures that exisfi upon execution of
th�s Lease� and peaceably yield up �h+� 1'remises clean and in goad arder, repair a,�d co�.ditic�n., ard�nary
wear and tear excepted �but this e�ception sha�l app�y on.�y if Tenan� has �mployed goad maintenan�ce
practices, and this exceptian sha11 not excuse Tenant firoaan. any obli�ation hereunder�o mak.e necessary
repairs and rep�acemen�s�, �.nd e�cept fox repairs which Landlord expressly agrees �o mak� as hexein
pravi�ded;and Tenant shall repair an.y injury done fo the Premises ar the Building or the Landlord's Pr�operty
b�y the installat�an or removal af Tenant's fix�tures�r ather property.
10. M.A�INTEN.A►1'��E AND�EFA.LR�
T+�nant s�hall rnai�atain, at�ts sale cast and e�.pense, ail portions of the P'remises and irr�mediate
adjoining areas, i�cluding windows, a�l utilitie�, plumbing, H�.A.+� �subject to th� H�iTA.0 replacement
-8-
specified in�ectio�7.d of fi.�.�s Leas�),and other fi�.tures a�:d equipr�ent,in a clean and orderly conditian,
fre�of dir�,rubbish, snovc�,ice and abstru�tions. Tenant shall�nake aIl nonstructural repairs nec�ssary to
rn�int�in the Premis��in good arder and repair,except repairs related to common areas,cor��mon facilifiie�
or utility ins�ta�lations fo�the camznon use of the Building (hut if such repairs are required as a resul�af
�"enant's r�eg�ect or�`au�t,Ten�.nt shall be respo�n.si�ble for the�osts thereof�. Landlard shall be respvnsible
far repairs/replacement of the strE.icture and roof,subj�cl to Tenant's abligation to pa�its Percenta,g�e�bare
of�he cost���ereof puarsuant�o S�ction 6 of this Lease.
11. INSTJR.��NCE
I l.a. �nden3.nification. Tenant sha�l save Landlord harrnles�s ar�d indemnifed�rom and against
al�injury, lass,c�airn or dam.age to any persan or property w�ile on the Premises or Landlord's Property
arising out of the use ar occupancy of fihe Frernis�s by Te�.ant and from and against all inju.ry, �oss,ciaim
or dama�e to any persan or property occasxonec�by any act,ne,�lect ar d�fauit of Tenant or any af Ter�ant's
agents,employees or con.�ractors.
ll..b, Llabiiit Insurance. Tenant s�.all main.fia,in with respect tc� the Prernises and
appurtenanc�s theret�o, p�ate glass insuranc� and c+�mprehensive general liability and prap�rty da�nage
inc�uding the braa�d form comprehensive general liabili�eridorsement and a contractua'l lia.bil�ty co�rerage
endarse�ment, in limits af not less than$2,t��Q,0�U.40 per occurr�nce,c�r such greater am�►unt as Lanc��ord
shall reasonably require frorr� time to time during�he Term, for cambined single limit bodily inju.r�' and
propert�damag�liability,which�xrnit may be satxsf ed by a corn.bination of pri�mary and urr�brella caverage,
in companies �qualified to do business in Massachusetts and reasanably acceptable to Landlard, insuring
L�ndlord as �ve�l as Tenant�.gain�t iujury to persons or dama�e t4 proper�y as herein.pro�ided. Tenant
shall have the op�io� to self�insure wxt.� respect ta �he foregoing requirement to rnaintain plate glass
�nsurance.If Tenar�.t sells,se�rves or distributes alcohalic beverages in ar on the Fremises,then�uc�general
compr�her�sive liabilit�insurance shail include liquor legalliabi�ity coverage with a cornbined single limi�
of not less than$2,000,000.00 per occurrence and an aggregate limit of$2,000►,400.00,
11.c. Pro erit Ins�arance. Tea�a�.t shall rnazntain,at its sole cost and expense,fire and extended
cavera,ge insu���.nce for all of its contents,fia�:niture,fumishings,�quipment,ixnprovemer�ts,fiund�,p►ersanal
proper�y, f�aar caverings and �xi�u.res 1c�cated within or about the Premises, provid�g pra��ction in an
ar�aount equal to one hundred percent(1(�U%}of the full replacem,ent value of said items(replacement value
mearYing the cost of rep►airing or rep�acing the dam�ged�aroperty without deduction for depre+ciation).
1�..d. Insurance�'alici�s. Tenant shall deposit with Landlord cer�i�icates af xnsurance that it
is required tc�m.aintai�under this sectian,�ach naming Landlord as an additional insured,at or pnor ta the
I�eli�'�z�r Dat�, and thereafter, renewed certif�ates of insurance within thi�-�r �30} days prior ta th�e
expira#ian of each such policy. Such poli�ies sha��provide that the policies may n�at be changed or can►celed
vc�ithout at least thirty �30� days priar vc�-it�en notice t�o Landlord. Such insuran�e may be maintax�ed b►y
Tenant under a blanket p►olicy ar palicies.
1 l.e. Waiver of Subra�ation. I�andlard and Tenant and all parties claiming undex them
mutually release and discharge each ather from all claims and liabilities arising from or caused by any
casualty qr hazard cavered ar required hereunder to be cavered �n.�rhole or in part by insuran.ce an�he
Premises ar in connectian with praperty on or activities conducted an the Premises,and waive any right of
subrogation which might otherr�vise e�cis�in or accru�to an�person on accc�unt thereof,provided that such
release shall not�perate in any case where the effect is ta invalidate or increase the cast of such insurance
caverage�providee�,t�►a�in the cas�af increased�ast,the other party shall�.ave the righ�,within thir�y(30)
... ... ... ... .;.i,. ' i •. • . . .. . . . . .. .... ... ............. ... ... .,�„
�������i �������..��. .���lri�rease�..cos� `.�ere�wy.�eeping..suc�re�ease an�v�aiver in�.�.�
�.... �'�.M..
� ,
force and�ffect}.
..g�_
12. FI��A�.`�1D�ASU.A�.T'Y"DAI'�v�.ACE
12.a. T�rminati�n. Should all or a por�ion vf the Premises,or c�f the Builc�ing,be subs�antiall�
dam�.ged (as def ned below� by f re or other casualty, Landlord at its option may elect to term�nate this
Lease. Should a11 ar a p+artian of the Prem.xses be substantially darnaged(as defined be�ow}�►y fire or other
casual�ty,Tenant may elect tv termin�ate this Lease if:
(�} Landiord fails�o give wr�tten notice witbin ninety�9U}days af�er such damta,ge of its
in#e�.tion to restore�he Premises,ar
�2) �uch �damage causes the Fremises to b� untenantable for Tenant'� use the�eof fo�r
mar�e th�an 2 7 C1 days.
Tenant shaxl exercise its op�ion ta terminate by giving vvrit�en not�ce to La�dlord, as applicable, within
thi��ty�3U}days after Landlard's failure ta na�ify or within�hi�-t.y�3�}days after such 270-day per�od.
The term"substantiail� damaged"as use�l h�er+ein sha�l ref�r to damage of sucb a chara�ter that the same
cannot, in axdina.r�r�ourse,be reasonably ex.pected to be rep�air�d within 2�Q da�rs from the time tY�at such
wor�.cammences,as reasonably deterrnined by Landlord.
].2�b. Restoration and Abatem+�nt. If this Lea�e is nat so ter�cninated, Landlard will, with
reasonable dxligence a�n.d at its expense,repair and rebuild the premises as nearly as reasonabl�practicable
to the same condition as it was priar to such damage. Landlord's abl�gations�ko repair and rebuild shal.l in
ali ev�nts be li.�n.ifed to th�insura�ce praceeds made availabte�a Landloxd. Landiord shall n.ot be abligated
to repair ar restore Tenant's personal propert�r, �xtures, furniture, equipn�.ent ar floor caverings ar any
Alterations perfor�ned by Tenant.
Xf this Lease is not so terminated, for sa long as such fire ox casualty rendexs any pt�rtion of�be Premises
substan#ially unsuitable for Tenant's use, a just and proportxonate abatement of rent shall b+e made until
�,andlard's repairs ha�re been complet�d.
It �s expressly un.derstoc�d and agreed that nathing in this Lease cantained shall be deem�d to create in.
Tenant any inter�st in an��hazard insu.ra.nc�poli�cies or th�proceeds thereof payable ta Landlord.
13. EMINEl'�TT I7(JIi/�Ail'�
13.a. Terrnination. In#he event fihat the whole of the Premises ar Landlord's Property shall be
la�crfu�ly ca�denn�ned or ta�e�a in.any rnanner for any�ublic or quasi-�ublYc use, �his Lease and the Term
hereby granted shail�`or�iwith ter�minate as�of tb.e date c�f the d�vesting of La�dlord's title. �hc�uld a portian
o#'the�'re�mxses,or af th��uxldi�.g,or of Landlard's Praperty,be so cand�mned ar taken, and�uch takin.g
is sub�stantial(as�de�ned belaw),�a.�dlord at its optian m�y elect to terminate this Lease. �hould a p�ortion
of the Prem.ises be so condern�.ed or taken, and such tal�ing is substantial�as defined b�1ow�,T�nant may
elect ta terminate this Lease if:
(1} Such taking or�ondemnation resralts in the permanent Ioss of: (a.}reasanabl+�access
�o the Premises? (b� tw�nty percent�2(�°�'o}or mQre of the Premi�es; ar�c) facilities
tha�t supply heat, air conditianing, v�rater, drain.age, plumbing, elecfiricity ar ather
utilities or serv�ces ta tl�e Pr�mis�s;ar
�2� Such taking or conden:3.riation �;ause� th� Premis�s to be untenantabl�for�'eanant's
us�thereaf for rnore than �8�days.
'�enant shal� e�+ercise its option to �erminate by giving written notice to Land�ord within thi�r (�4} days
... .. .�. ... ... .. ... ... .. .. .. .. ... .. ..
.�o �av�ii�g� e ate on vv �c �an� or. s t��e as e�n ��veste��y suc�aut�orit�r,
The term"substan#ial"as used h�rein shall ref�r to a condemnation�r takin�which: (i}reduces the floor
axea o�`fihe Premises or the Building by rnore than twenty percent (20%}; (ii� reduces the tatal area af
Landiard's Proper�y by more tlaan tv�renty percent�2(�%);4r(iii)materially affect�parking�ndlor access to
_ �p..
Landlord's Prapert�and�he Building, or will require, in Landiord's reasonable judgm�n�, mor��han 180
days t�res�ore.
13.b. 12.estoratian and 1�batement. �fneither Landlord nar Tenant elects to terminate this Lease
as aforesaid this Lease shall b��wm��������..,...����.�.-��.���.��..-�.
, e unaf�ected by such taking,exc�pt that the Fixed Rent and A►.�dditi�nal Rent
shall be abated equita�bly. In the ev�nt that anly�.part of the Premises shall b�sa canc�emned or taken,and
this L+ease is not t�rrninated as hereinb�efore provided,Landlord will, �crith reasanable diligence and at its
e�.pense, restare the remaining po�ti+�n af the Premises as near�y as reasonably practicable to the �arne
condition as it was prior to such condemn.atian ar ta�in�, Landlard's obligations to re�tor� sha11 in all
events b��imited�v fi��conden�anation proc+eeds made ava�lable to Landlord,
13.c. Award. In the event of any condernnation ar tal�ing hereinb�fore xnentioned of all or part
af Landloxd's Property, La�.dlc��rd shall be �ntitled. to receive the entire award in the candenrinatican
proceedings, �ncluding any a�vard made for the valu� of the estate ves�ed by this Lease in Tena�:t, and
Tenant hereby expressly assigns to Landlord�ny anc�all right,title and interest af Tena�.t no�v or hereafter
arising in or tv any such award or any part thereof, Natwithstanding the far�gaing,Tenant shall have the
right�o bring a separate condexnnation prc�c+eeding far relocation exper�s�� and the unarnorti�ed value v►f
trade fixfiures payabl�in the rnanner and e�tent as,and if,pravided by law.
14. �IGI'�A+�rE
Tenant sha�l not place any signs or other fo�s of adver�i�ing an or about the exteriar �f the
Premises or the Building ar upon an�r sxdev�ra��s, interiar ar exterior walkvcrays or raads c�r dr%ves ad,jac��t
to the Building, without Landlord's prior wr�itten consent, 'V�J'�`i1Ch consent s�.all not b� u.nreasonab�l�
wit�held, pravicled that na� signs ar ather forrns of advertising shall b+� placed or installed except in
accordance wi�h�1pp�icable La�crs. Landlo�rd wil��crark wi�h Tenant to permit Tenan�ta install storefrQnt
signage at approximatety the current locatians as those of the current tenant^at-will ti.e.,on�wail sign on
�he narth-facing exterior wail,ane v�ail sign on th�west-facing�xterior wali�.
1'�otwithsta�ding the�`or�going,as Tenant is a retail tenant of�be Buildin,�and the Premises has an exterior
store�'rant an.cl entra.nce,Tena�t sh�.l1,at it�sole e�.pense and in accordance with A.pplicable Law�in+cluding
without limita�ion approval of`the Historic Districts�ommissian�c�rhich regulates signage�.nd other matters
i�.Lex.ingtc�n�enter�,pla�ce r►�all s�gns on the ex.�eric�r of the Building at the Premises' storefront and a�the
current locations as those of the cwrrent tenan�-at-�+vi�l(i.e.,one wall sign on the narth-facing exteri.or wa1X,
one wall si�-n on the vvest-facing exterior wall} and ane blade sign an t�ae exfieri�ar af the Buil�dir�,g at the
Premises' star�front, �he si�e, design and l�ocation. of which shall be subje�t tQ Landlard's prior writt�n
appraval,which approval shall not`be unreasonab�y�vvithheld.Ter�ant rnay,xf and to th�extent permitted by
the Historic Districts Cornrni�sian and a�t its sole expense,install exterior lighting to illurninate such ex�erior
wall a�.d blade signs. Without lirnita�i�►n,in na ev�nt will Landlvrd app►rove+afneon,gas,or flash�ng signs.
Such signs shall identify Tenant b� T�nant's tradena�me, and shall be in accc�rda�.ce with Landlard's
building standards far signage,as established from tirne to time,and such sign sl�aXl comply with Appli�ab��
Law,including all codes,ordinances and regu�a�ions of the To�wn of Le�ington,and Tenant shall abtain all
required permits and approvals prior ta instal�ing such sign, including any approvals required �'rom the
Tavvn of Lexington's Histori�Di�tricts �crrrrn7ission. �uch sign shall b��maintained in good canditian by
Tena�nt throughaut�ie T�rm and any Option Term of th�s Lease,and shall be removed b�Tenant upan the
termin,ation of this Lease�with any darnage caused to the Premises or Building by su�h sign or i�s remaval
being prc�mptl� repaired by Tenant at its expense}. If Ten�ant is a retail tenant of the �uilding and the
P'remises has an int�rior cancourse starefra�t and entrance,Tenant shall,at xt�soie expense,place one sign
' ' .��....�'��.������...���..������
.. ... .. ... on t.. e con�c�►�'�� ��� .��..�� ` �mm.��..�'���� ���� .. ... .. ... ..
sbail be as de#ermined by�.andlord in accardance w�th Landlord's b►uilding standards fc�r eoncaurse s�gnag�,
as�stablished from time to tim.e,
1�Tatwithstanding the foregoing�,if Tenant is�n affi�e tenant af the Buildi�ng,Tenant's na��e shall b��listed
an th�Building directory sign at tenan.�'s e�.pense.
_ �� ..
��. 1""�,�L,..���7�]
The Tenant's servants, emplo�ees, agents, business invitees, gu+ests and cr�stomers shall at alI
times durin�vvhich the Tenant is open for business have the righ�k of acce�s,in�omrnon wvith others entitled
thereto ta the Prez�ises and ower al� co�mon areas, subject ta after hours securit�r arrangements and ta
emergency canditions.
The Land�lard shal�have access to the Pren�ises at all reasanable times upon r�asonable prior written or oral
notic�,e�cept in the case of emer�ency su�n restrictions on access shall be inapplicabl,�,
1 d. SUBLEASE Ah�I]►ASaI�NN.�El'�1T
Tenant shall not assign the Lease Qr sublet th�Prernis�s for the renzainder of the Term e�.cept with
th�priQr v�;�ritten appro►val o£'Landlc�rd, which shal�not be unreasonably +canditioned, u�ithheld ar denied.
It shall no��e dee:t�ed"unreasanable"if�,andlord withhalds consent if the proposed assignee/subiessee: (i}
is not a first-class business in natu�e and may degrade or reduce the �erception of the Building in the
market�alace; �ii�intends t�o��.gage in a busi�ness or us�that i�not perrnitted under the terms of this Lease,
vvould v�olate zoning reg�u.lations, vr would viala�e any then exis��ng e�clusivit�r provision of a.ny ath�er
tenant in the Building;�iii��acks a histary r►f runni�.g a successfu�operatian�.the business eategary which
is being prapflsec�; or (iv} does not have suff°icxent financial means in Landlord's reasonable judgm.ent.
I'�otwithstan.ding the consent by Laadlord ta an assign.ment or subl�iting, it zs understoad and ag�reed that
the ari,�inal Tenant and �uarantar named herexn shail rern�in primarily and unconditiona.11y liable to
Landlard for the ob�ervance and perfa�rn.ance of the obligatio►ns and agreements of Tenan.t in this Lease
cont�.ined for�ie duration of the Term and any exten�.ed t�rm,as the case may be.
It shall be a co�.difiivn pr+ecedent to the granting of an� ca�sent by Landlord�.exeunder that there
has be�n no mat+�rial d�fault under th�s Lease beyond an�r applicable notice and cure periad,a�.d�hafi Tenant
and any suc� �ssign+�e or subt�enant sha11 enter into an agreement with Landloxd, in forrn reasonably
satisfactor� to coun�el to Landlord, pursuant to which such assignee or subt+�nant agrees directl� with
Landlord to assume and perfarr�n.a11 of the ablzgatians and agreements of Tenant cantained i�.�h7is L.ease,
and con�aining�uch other co�d��.ons and provisio�s as Landlord sha�l reasonab�y xequire. Such agreement
may include, vvithout limitatian, a requiremen# far additional guara�ties. Tenant agrees to pay aIl of
Landlord's reaso�.able c�asfis in connectian �rith the con��d�ration of any such prop+ased assign�.a�a.ent ar
subletting,including reasonab�e at�orn.ey's fees.
I'�ot�vithstanding any assignment or suble�ing in ac+cordance with the provisions above,the or�ginai
Tenant shall remain Iiable for payment of Fixed Rent and Additia�al Rent a�►d other sunls and fa►r the
abligatian ta keep and be baund by the obligations ofthis Lease�regardless r�fwhether or nat such assig�nment
or subletting agreement so prov�des�.
Tenant shall pa�to Lar�.dlord one-half of the ex�ess,if an�,of the r�nts and other charges recei�red
by Tenant pursuant ta the assig��m.ent or sublease aver the rents and at�.er charges reserv�d or payable to
Landlard under this Lease attr�butable to fihe space assigned or sublet.
17', ��,JB(��I�.�►.TI(�l�t
This Lease is subj ect and su.bordinate to all real estate nnortgage�prior to a� subsequent to the
date o�`execution and delxvery pf�his Lease and to al�renewals,madif�ca�ians,consolidations,replacements
ar extensions thereaf. �CJpon.the request of`Landiord,T+�nant shall prom�tly execute and deli�er al1 such
inst�-uments as ma�r be apprc�p�iate ta sub�ordinate thxs L�ase ta any mortgages, and to all advan�es made
ther�under and ta the interest thereon and all rene�vals rnodification,� G4n l` " �
� . .. .. ... ...,�,.�.. ...�.�: ... ....���.�.t�,,°���, �M�.��,: y ..�� .. ..
exte�.sians thereof,provided that,in the case�f mortgages entered into subsequent to th�date of execution
and deli�rery caf this Lease, an the request of T�nant, Landlord shall have fh.e mo�tgagee a,�re�, +on its
custorn.a�ry fvrrn,not ta dis�urb the occupancy of Tenant u.nder the Lease�n the event offoreclosure if�"enant
�s not in d�fault of any of the terms and conditions of th�s Lea�e.
.. �2_
18. LA�TL�►LC�RD'S W(�►�;.�.
Nane.
19. TE�A�I`�T'S �(�T�'��.
Tenan�t shall have the right t��rr�.a�.e alterati�ns and impravements to�he Prem�ses,at Tenaant's sole
c�►st and exp�nse,in accordance with the applicable pravisians af this Lease. Tn the event Ten�a.nt decides
to rnta�.e aiterations ar irnprav�rnents �a th� Premises, Tenant shall sub►m.it prelimina�y pians �`or the
Landlord's review and ap�prava� �"Tenant's �or�"}. �uch p►lans shall �nclude a fu�l set of architectur�.I
plans. Landlc�rd shall respor�d�o Tenant�crithin fourte�n(14}days of Lan+dla►rd's receipt of�he for�egoing.
Landlc�rd shall revi�w and apprc�ve said plans, w�ich revievv and approual shall not be unr�asonabiy
withheld, conditioned or dela�ed. Pr4m.ptly a#�er Tenant secures Landlord'� a�prova�for Tenan�'s�'UV'or�.,
and in complian�e with the requir�ments af'this �ection and �ection�CI, Tenant �hal1, a�its sal�cost �.nd
expense�ubmit its�lans to the Tourn of�.exingt+�n for apprc�val offhe necessary building pex�rnit. Follo�ving
the�s�uance of the buildxng per�x�it by the Town�of Lexingta�,7'enan�shall cQm�menc�e Tenant's�ork and
carnplete a11 worlc a,�d improvem�nts and furnish all labar and materials, which Tenant believes are
reasonably necessary far the opera#ion af Tenant's business xn�h�P'remises. Once cammenced,all Tenant's
`�ork �ha11 be dilige�t�y pursued �o completion a�d shall be perf+�rmed by Tenant in a goc�d and
workmanl�k.� rnanner u�ing new and �rst-c�ass materials and supplies, free frarn d��`ects in design,
const�r�a.+c�ion, workrnan�h�p and rnaterials, in accordance�crith all Applicab�e Laws and the fire insurance
rati�g assoc�atian having jurisdiction over the Premises.
2�. TEl'�AI'�T'S �O�TEN,�.NT�
Tena�t covenants and agre�es as follovcrs:
(a} Tenant shall perform promptly all of th�ob�xgations of�'enant set f�or�h in this Lease�.nd
sha11 pay when due aIl Fixed R.ent a�nd Additional �.en� and a�1 ather charges which by�he�er.ms of th�s
Lease are ta b�e paid by Tenant.
(b} Tenant shall c�btain a11 necessar� governmental licenses and permits required for the
proper and lawfu.l conduct af Tenan�'s business and Tenan.t's use of the Premises, and �,andlord shall
authori�e +or execute any app�ications as z�ay be reas+anabl� require�3 by Tenant. Tenant, at Tenant's
expen�e,sha11 comp��with all app�icab}e building,zoning,environmental,land use,h�alth,�ire,safety,�nd
police r+equirements,��rrns and conditions af any Li�quar License,and al�other federal, state and municipal
by-laws, rules, regulations, ardinances,codes and requirements aff`e�ting or applicable to the premis�s c�r
the c�ean�ine�s, safefiy, occupa.ncy and use thereaf, whether or not same are substan�ial, fareseen ar
unfares+een, ord�inary or extraordinary ��colle�ti�rely, the "Applicable Laws"�. `I'enant shall at all time�
conduct its busin.ess in a reputable manner.
{c� T�nant sha11 pa� a1I casts on demand fc�r all loss or daa�age suffered ar incurred b�r
�.ar�dlord caused by Tenant or caused by nuisance or neglect suffered an the Premises due to T�nant, its
agents, employees,invitees or assigns.
�d) T�e�ant shall keep the interior of the Prernises �n a clean, neat and orderly condition.
Tenant shal�keep all refuse, rubbish and debris in covered cantainers loeated.only in areas approved by
Landiord and shall remove rubbish and debris from the Prernlses at a frequ�ncy consistent with gogd f�re
safety,hygie�.e prac�ices and neatness. �f additional rubbish pick-up is required, or if the dwmpste�r needs
�o b�e �rnptied du�ta Tenant's usage,then such additional�ast shall be paid by�'enant,as additiona�rent
. � � ������� �..�� . ��. . .�. ... ..
(e� Tenant shall permit Landlard and its agents to exa�nirie the P'ren�ises at reaso�able t%xnes,
an.d tt�show t�e Premise�to pro�pective tenanfis commencin�si�,(f)manths priar to the e�.piration af this
_ �3 ..
Lease. Land.lard m�ay ent�r the Premises ta mak.e any replacem.ents and repaizs desired�y Landl�ard,after
rea�onable prior notxc+�is given to Tenant,
(� Tenan�shall use�ae Fremises on�y for the Pe�cnitted Use,and no other uses.
(g} Tenant shall not injur�e, overload, deface �ar o�herwi�e harm the Premises, co�lrn.it any
nuis�nc� or perrnit th� emission of a�ny abjectio�aable odor, or make any use of the Prernises which vvill
increase�he cast of Landlord's insurance (ur�less Tenant pays for�uch increased cost�. Tenant shall not
sell or display mercl�andise on,or store ar dispose oftrash or refuse in,ar othenjrise abstruct the driveways,
vvalks, ha1�s, parking area, or �atiler camman areas. The sid+�walks entrances, int�rior conridors, and
stai�-vvays sha�l no#be obstructed or encumbered by T�nant or u�ed for anY p�arp'ose other t�,a�.egress ta and
firom.�he Prern�ises.
(h) Ten.ant shall nat suffer or p�rmit strip ar waste to the Prernises or the Build�ng.
(i� Tenan.t shall not permit a.ny u�e that�n.ay be deemed obnaxi�us, or vcThich unreasonably
�nterferes with or affects any ather ten�n�s in the Building or cr�ates a public ar private nuisanc� ar f re
ha�ard.
�j) Tenant shall noti�onduc�any auc�ian,fire,�ankru.p�cy or going-aut-of-business sale,nox
u�e or permit any sound apparatus for reproduction or transmission o�'music or sound which shall be audibxe
beyand the physi�al�interiar af the Prem�ses.
�k� Tenant sha11 comply with Landlarc�'s R.ul�s and T�.egulations as are currently in effect and
such r�easonable rules and regula�ians as shal�fr+am time ta time her�aft�r be established by Landlard far
the safefiy,ca.re,�l�anliness or orderly conduct of the Premises and Landlord's Praper�y,�.nd for the benefit,
con�fc�rt and convenience of all of the occupants of the Building. The�.ules and R.�gulations as currently
in effect are as set farth in Exhibit B aitached h�reto.
�1) If durir�g the Term and any(Jption 7`erm, the fire insurance rate of the Building or the
Pr�ernises is increased du��a#he nature of Tenant's occupancy�T�nant s�hall pa�r ta Landiord any additio�.al
iusurance premiums resul.�ing fram such rate increase. Any such addit�onal prex�aium.s�ayab�e by Tenan.t
shall b+e �dditia�al R.ent and shall be paid to Landldrd within t�n �(lt}} d�a.ys af�er writter� demand
accampanied by the insurance prerniva�a notice or a�h.er satisfactory�viden�e af the a�:nou.�nt due.
(m) Tenant shall not at any time us�or occupy th��'rem.ises in viol�tion o�'the cer�ificate of
oc�upancy or building permit issued fQr the�uilding or an.y applicable zo�a�ing c�rdi�an�e. Th� statement
in t�ae Lease af the natur�of the business ta be con.ducted b}r the Tenant xn the Prenc�ises does not constitute
a�representati�►n or guaranty by the Landlord that such business may be conducted an the Premises +�r is
lawful under the c�rtif�cate af occupancy or buil�.ing permi�ar is othervvise per�r�itted by law.
(�n) Tenant shall not a�andon the �'remises, and shall cantinuausly apera�e and canduct its
business within the Premi�es in.a�rst class and reputable ma�.z�.ner. �"enant shall cQnduct its business in�uch
a manner both as regards noise and a�her n�u.%sances,as urill not unreasonably interfere wxth,ann.o�or disturb
any other tenant in th+�conduct of xts business ar L.andlord in the management of#he Buildirig.
��} Tenant, anc� Tenant's �n�.p�a�ees, ag�ents, con�ract+�rs, licensee�, invitees, guests c�r
cus�amers, shall nat generate, store ar spill upon, dispa�se of or transfer to �r �ram the Pr�rn.ises or
Landlord7s Praperty any hazardous vWas�e materia�s �as defined belaw), and Tenant shall strictl�r �omply
with ail ap►p�icable laws rela�in�g�a hazardous v�ra�te materials. Tenant shall save Lax�dlord{together with
its pa�rtners,benef cia�awn�rs,trust�es,�mployees,agents,contractars,at#or�r��ys and martgagees}harmless
. . . .
. , .� .
� � ' �'�,.����..��,� ���,...���..� .. .�� ��,' .�� � .,.��� ' ���,� � i� � .. -� ,
... ... .:.. ... ...., � ..� �� � ��_�.�.� .. ...
,��������
' ...... .. ..
' ' i h m r�ed on account f the resence or r lea e f hazardous waste '
rernedratlon costs}wh c ay b�e asse o p e s o rnaterlals
on,�n or from the Premises during the Terrn and any period�rhen Tenant(or thase claiming by or�rough
Tenant) o�cupi�s the Premise�, an account of the activities of Tenant {or thase claiming by or through
Tenant) in violation of any app�icable laws relating ta haza.rdous waste materials, or on accoun# of the
_ ��_
breach of any af the cavenants contained in the pr�evious s�nte�ce, Tenant agre�s that if it or anyone
claimin,g under i� violates this pravisia�., Tenant shall forthwith r�move the hazardous waste materials in
�he rnanner provided by applicable �aw, regardiess o�'wh�n such hazardaus waste materials shall be
discavered,�nd Tenant shall forthwith repair and restor�an�r portion o�'the P'remxses or Landlord's Property
v�hiGh it shall disturb in sa removing saic�haz�.rdous�avaste materials ta the�condition urhich e�isted priar to
Tenant's disturbance therec�f. The provisions of this subparagr�.ph shal� be in addition to any �thez
obligations or liabili�ies of Tenant under this L+�ase or under app��icab►1e law, and i�. addition fia an�r other
remedies of Landlard t�.n.der this Lease or under applicable law, and the o�bliga��ons o�`T'ena�.t under this
subpa.�agraph shall survive�he terminatian of this Lease.
For purposes af this subparagraph, "ha�ardous waste rnaterials" shall mean an� substance which is ar
b�corn.es d�f�.ed as ba�ardaus waste, haZardaus material or oi1 und�r a�n� fed�ral, state �r laca� 1aws, or
vvhich is taxic, explc�sive, corrosive, flan�.mable, infectious, radioacti�re, carciz�ogenic or otherwi�e
hazardous to health and�vhich is ar becam�s r�gulated under any applicabie law.
(p) Tenant hereby represents to Landlard that it has the au�iority tc�enter in�o this Lease,that
the executi+�n and delivery of this Lease is not in con�ravention of its� ch�arter,by-laws ar applicable s�ate
1avcTs,and�hat this Lease has been duly authorized by its managers or of�icers.
�+q� Tenant shall, duri�g the entire T�rm of this Lease, k.eep the Premises open for regular
�usiness Hours and fully stacked with mer�chandi�e of a type and qua.Iity cansiste�t with th�Permitted Use
and the £irst c�ass n.ature of the Buildi.ng during t�he entire Tern�.af�his Lease. Tena.nt sha11 eontinuausly
opera,te and conduct its busine�s at �he Pr�mises during the entire term of this Lease, and sball keep the
Pre�mis+�s fu11�r s�affed a�.d apen far business at least f ve(5)days per we�l�. Tenant shall not+�lose,reduce
its operat�ons, aband+an or let t�ie Premises "go dar�." at any time during the Term, e�cluti�.ng pe�riods of
casualty, cond�mnation, fc�rce maj+�ure, and approved alteratians. Tenant understands that each of the
covenants in this clause rela�ting t4 Tenaan.t's o�peratians at the Prernises are of crucial and material
imparta.nce ta�.andlord a.nd to�he overall success of the Building�.s a rnulti-tenant retail facility,and Tenant
under�tands that Landlord vv�auid not enter inta this Lease with Tenant absent Ten:ant's agreement�a compl�r
fu1Xy and str�ctly with+�ach of'the foregoing covenants.
�r} Tf Tenant�s a retail Tenant, Tenant(and any a�ffiliate,parent ar subsic�iary 4f`'�'enant, or
an�r OffiC+�r, director, stackhalder, partner,�ruste�,beneficiary ar principal af Tenant)�.nd each Cuarantor
her�under(and any entities a�vned in whole or in part by�he guaran�or}shall not,during the Term hereo�`
o�r an�Option Term.,own,operate,ma.nage or have aa��..y financial interest in any stare or business simxlar to
Tenant's busin�ss at the Premises a�,d lacated wi�h�n one rnxZE of the Preamises.
�s) If Tenant's P+ermitted Use is a restaurant ar includes a�faa►d preparatian facility, T�nant
fu�her cov�nants as follows: �i�Te�an�shall nat permit any no�.iaus cookin�odars or loud noise{including
#he use of laudspeakers} to be �rnitted �rt�m th� Frer�ises, and T�enant agr�es fic► take a�I st�ps necessar�r
�subj�ct to the p�ior approval of Landlord, if required.�to ensure that odors and sm�lls from the Pxemises
�includ.ing#hase originating �'rom a�y vents, ducts or exhau�#s} do not in�Gerfere with ar affect any ather
tenants or occupants afthe�uilding,�h�e sidewalks an�d sEreets adjac�nt tk�erett�or any adjoining properties;
(ii)'I'enant shall keep the Premises and adjaining portions of Landlord's Praper�r free of pests,rade�.ts and
other ver�nin and shall exter�ninate sa��e Qn a reasanable schedule as required; �iii)Tenant sh�all maintain,
clean and replace when necessary th�e greas+�traps in the plumbing system and drains s�rving the Fremises
and t��e a11 s�eps ne�essary ta �nsure that the sew+�rage syst�m is nat �.dv�exse�y a�ff'ected by T�nant's
opera�ians;and (iv}Tenant sha11 keep�h�Premises�'u.11y ec�uipped with a11 req�.ired safery appliances and
.. ... .. ... e�ui me�t. .. ... ... ... ... ... ..
- 15 -
�1. L,��DLC�1�.D'� �OVEI'�AI`�T�
Land�ord covenants and agrees as ft�llorvs:
(a} Landlord shall endeavar ta k�ep the e�.terior of the Premises in a�1ean, n�at and arderl�
�canditxon.
�b� La�dlc►rd represents to Tena�t that it has �he authar�t�r to ent�r into�his Lease, that the
execution and deliver�of this Lease is nat xn contravention of its ch�.rt�er,by-laws+ar applicable state lavvs,
and that this Lease has been duly authorized.
��. TENA.�T'� D►EFA.ULTS
The fallowing shall be deem�d to be defaults hereunder{each,a"D►efault"and�ollectively, the
"Defau�ts"):
�a) If Tenant shal�fail to pay:�i}th�Fi�ed Rent or an.y monthly�estimated installments af its
shar�af`the�perating Expense�when due hereunder and such failure cantinues for mor+e than five�5)days
af'ter the date due; or �ii) any A.dditional Rent t�r other charges provided for hereund�r and such failure
continues far z��r�than five(5)days after written na#ic�from Landlord ta Tenant specifying such failure;
or
+(b} If Tenant shall fail to �amply wi�h a�►y other obligatian ar covenant hereunder and such
failure cantinues for more than thirty �3U) days after�cnrritten natice from. Landlard to Tenant sp►eci�ring
such failure;pravided,if such failur�by irs natur�canna�be cused with�n thirt;y�34)days,Tenant shall be
give�.such additional tirne as is r�asonably necessary, not to�xceed sixty(6�1}d.ays,provided Tenant ha�
commenced dili�ently to carre�ct said failure and thereafter diligexttly pursued su�h correctio�► �o
coxr�}�letian;ar
(c� If Tenant ar any �uarantar under this Leas�rnakes any assig�n'ment for the bene�t of
creditors, camacc�i�s a.ny ac�of bankruptcy or�1es a�etition under any bankruptcy or xnsolvency law; if a�
petition is filed against Tenant or any �uara�.tor and is not dismisse�. vcrithin foriy-fi�e ��5} days; if a
recei�er or simiiar officer becornes entit�ed to Te�ant's leasehold hereua�.der and is not reh�rned�o Tenant
vcrith.in forty-five�45�days;or if such leasehold�s�aken fr4m Tenant on��ecu�ion or other process of Ia,c7v
zn a�.y actian;ar
(d} If Tenant is a corporation or limited liab�lity cara�pan.y,it faiis to re:rnain in gaod s#anding
and qualified to do business in Massachusetts.
�3. ��HTS CJF LA�DLOR�D�J�'C�N T��A.1`�TT'S D�FACJL`�
23.a. Landlord's Remedies�. �n the event an�r default s�all occur,Landlvrd shall have the right,
�hen or at any time thereaf�er,at its sole election�either:
�1} Ta te��inate this Lease by w�itten notic�e t� Tenant,which terrninatian sha1�take effec�
on th�dat�of Landlord's giving of'said not�ce or on any 1at�er date speci�ed in�,andlord's
fer�minati+�n notice; or
(2) To enter upan�d take perssessian c�f�h.e Prem.ises�or any p�rt therec�f in the name of the
�vhol��without demand or�otice,and r�possess the saune as of Land�ard's former estate,
expelling Tenan�and thase clairr�i�g under Tenant, forcibly if ne�cessary, withaut being
deemed guilty of any manner of�respass and without prejudice to any ather r�rnedy for
... ... .. ... ... ... .. .. ... an�fault h�reun�er. .. ... ... ... .. ... ... ... .. .. ... .. ... ... ... ... .. ... ...
Land�c�rd's reposs+essian of�a.�P'remises under this�►ection shall nat be canst�ued ta eff�ct a termination of
thzs Lease, unless Landlord sends Tenant a�uvritten nca�ice of terminatxon as required hereunder. Tenant
hereby vvaives any righ�s af redempti+�n und�r IVlassachusett��eneral Laws�hapter 1,86.
_ �� _
23.b. �.elettin�. Landlard shall have the right(at its sole electivn and whe#�er ar not t.h.is Lease
s�hall be ter�ninated�to relet the�'remises or an�y part ther�of for such perio�.ar p�riads{vcrhich may extend
be�and the T+er�n or any Uption Term�and at such rent ar rer�ts and up+on such ather t�r.ms and conditions
as Landlord may deern advisab�e, and in connectian wi�h�.ny such reletting,Landlord may make ar ca�use
ta be rnade such additians,alteratians and improvernents ta�he Pre�rn.ises as�.andlord ma}�deem advisable.
23.c. R.erno�a� of Goods. If Landlord shall terminate this Lease c�r �ake passes�ion of the
�'rern.ises by reason af a d�fault, Tenant, an.d thase claiming under Tenant, sha�l �o�.w�th rez�n.c►ve their
goods and effe�ts from the P`remises. If Tenant or any such claima.�.t sha�l faxl sa to remove for�hwith,
Landlord,wi�hau�liability�a T'enant or to thase claiming und�x Tenant,may remove such g�oods an+d eff�cts
and may stor�the sam.e for th�accoun�of Tenant or of the ovvn.er the�rea►�'�n an�r place selec�ed by Landlard
or,at Lan.dlord's sole election,Landl�rd may sell the sarne at public auction or at pri�rate sale an such terms
and conditxon�a�to pric�,payment and otherwise as Landlard,i�.its sole judgrn.ent,rn►ay deem advisable.
Ten.ant shall be responsible for all costs of r�maval, stQrage and saie,and Landlord shall have the right Eo
rei.mburse it�el�`�rom the p►roceed�af any such sale for al1 suc�costs paid ar incurr�d by Landlord. I�any
s�urplus sale proceeds shall r�main after such reimbursement,Landlord may deduct from such suarplus an.y
other sum due to Landlor�d hereunder and shall p►ay c�ver ta T�nant the remaining b�alance of such surplus
sa��proc�eds,if any.
23.d. Current Dama� No ter�nination or reposs�ssion provid�d for in this sectian shall
r�lieve Tenant or any �ruarantor af i#s liabilities and obligations hereunder or u�der its instrurn.ent af
guarantee,all of w�ich shall survive such termination or r+�passessic�n. In#he even�of any such terrninati+on
or repassession,T�nant shall pay Landlard,in advance,on the first day of each mon�h(and p►ro rata�'or the
�'ractian of any rnonth�far urhat v�vc�uld have been the�nt�re ba�.an.c�of th�term,a�.�-fiwe��th af th+���ual
R.ental far the Premises,as de�'ined in�e�ction 23.e.her+�of,less the proce�ds�if any�of any reletting of the
Premises vvhich remain after deducting Landlord's expenses in cannection with such r�l�tting. Such
��penses sha11 include,vrv�ithout lirni�ati+�n,removal,stoarage and remodeling costs,the cos�af p►ainting and
refurbishing fihe T'remises, and attarneys' and brok�rs' fees.
23.e, .A�.rm.ual R,e�tal. The "Annual R.ental" for the Premises �hal� be th� #otal of th� Fixed
R.ent and Tenant's share ofr C`�perating Expenses a�.d Additional R.ent, and all other charges payable b�
Tenant �vvhe�he�r or not to La�dlord) fvr the operating �ear +�nding next prior ta such ter�nination or
.
repossesslon.
Z3.f. Li uidated Dama�es. In lieu of�ny other damages or indemnity a,nd in Iieu of ful�
recovery by La�.d�ord of a�l sums payable under all the for�egoing�rovisions af this Sectian,Landlor�d may
by writ�en notice to Tenant,a�any time af�er tennination of#his�ease or repossession of the Prem.ises,and
before such full recc�very, elect ta recover, and Tena.nt shall thereupon pay, as liquidated da.mages, an
amount equal to the Annua� �.en.tal accru.ed in �a.e twent�-faur �24} mant�hs en�ded next prior to such
terrni,na#ion plus the amount of renf v►f an�r kind accarued and unpaid at th�e time af terminatian +ar
repossession and l�ss the amaunt afany reco�ery by Landlard under�ki.e far�gaing provisians aftbis��ection
up to the time af payment of such liquidated daanages. Nothing cor�tained in this Lease shall, how�ver,
limi�or prej udi��e th�e right of Landlord to prov�e for and abtain in proceedings for banl�ruptc�y or insolvency
by reasan.of the termin�a.tian of this Leas�,an amaun.t equal to the xnax�mu�n.al�av�ed by any statute ar ru�e
o�`�av�in eff`�ct at th�e time when, and governing�he praceedings iri w}�ich, the da�r�ages a�-e to be prc�ved,
whether or not the amount be gr+eater, equal�o,or less#han the amount of th+�loss or damages referred to
above.
23. . Rerned��s Cumulat�ve. ,�►n and all ri hts and remedie�which Landlord.m� have under
... ... ... ... .. .. ... .� .. : .. � ,.m..� , ..� �.. ���„��. .� .. .. ...� .. ... .. ... .. ... .. ... .. �" ... ...
.. . .
this Lease and a�lavcr and equifiy,shall be cumulati�re and shall not be d�erned inconsist�nt vcrith�ach ot�aer,
and any two or m�are af all such rights and re�nedi�s rnay be exerc�sed at the s�arn�time insofar as permitted
by la�w.
� �7..
�3.h. Landlard'�Ri�ht to!�ure Defaults. Landlo►rd shall hav��he right but nat the obligation,
to cure at any �irn� and without nvtice, any defau.�t by Tenan�under this L�ase. �henever I�an�.l+ord sa
elects,alI costs�.nd�xp�nses incurred by Landlord,including reasonable attorney►'s fees,i�►cuar�ng a default
�hall b�e paid by Tenant to Landlord on demand,as Additional R.ent her�und�r,toge�her�cxvitb interest thereon
at th�rate set forth�n�ec�ion 23.j.f`rom the dat�ofpay�rne�.�b��r Landlord to the da�+e o�paym.ent b�►Tenant,
23.i. �a�ts of Enfarcement. Tenant shall�►ay,within sewen�'7)days after receipt of Landlord.'s
b��l there�`or, all �asts and expenses (including without limitation reasar�ab�e attorney's fees) incurred by
Landlard in enforcing T�nant's obligations ar Land�ord's rights und�r this Lease.
23.j. Interest. In �he event any rent ��vh�ther Fix�d Rent ar Additianal R.�nt} ar any oih�r
payrnents due from Tenant under this Leas�e are not paid when due,then Te�.ant shali pay to�,an�d�ord, as
A�dditional R.ent,interest on such overdu�amounts from the date such an�ou�.ts become due to the+da�e on
which sam�are paid at an in�erest rat�equal to on.e percent{�.%►�per month.
24. RE�(.�R.I�IN�
7'he parties a,�,ree not to recar�3 this Lease. Haw�v�r, �f fihis L�ase is for a ter�n�including any
optians) of mo►re than 7 y�ars, Landlord and Tenant agree at Tenant's request and at Tenant's expense to
execute and re�ard Landlord's fc�r�m o£'1'�otice af�,eas�,
Z5. LIA�ILITY OF LAl`�DLCJ�;S�
Yn no�vent shall�.andlord be liable for any breach o�`�ovenant during the Term unl+�ss the same
sha11 oc�ur during and�ithin the peri+od of#ime thafi it is the record�wner+of and in possession o��andloxd's
Pra�erty. It is speci��ally understood and.agreed that th�are shal�b►e nc�persanal xiabilit�y under this Lease
for any of t1�e obligations af Landlord hereunder, and no trustee, ben�ficiary, joxnt venturer, tenant in
cammon,paart:ner(gencral or limited),rnember, shareh�ald�r,director or+�ffi�er of Landlord shall ha�re any
personal liability hereun.der. Tenan� �.grees to loak on�y to Landlord's i�n.terest in the Building for
satisfactia�.af any clain�.against Landlord h�reunder.
The plac�ment by T�nant af any goods, wares and m�rchandise in the Premis�s or any areas within
�,and�ord's Prap�rty shall be at the so�e risk and hazard o�'TerGa�t.
Iri no event and under n.o circumstances whatsoever shall Landlord be liable ta Tenant for any ir�.direct,
incidental or consequential damages in connection wifih any act of Landlord,its ag�ents or employees.
2�. F�RCE MAJEURE
In any case where either party is required to do any act,the t�zne far the perfor,mance thereof shall
b�extended by a periad equal ta any dexay caused by or resuiting from Act of�od,war,civ�i�co�otion,
�'ire or other casualty,la�ar difficul��es,sha�ta�es of�abor,rnaterials ar equipm��t,governm.ent regulat�ons
or�►�her caus�s beyond such party's reasona�a�+e control,whether such ti:r�e be designated b�a fixed tirne or
"reasonable tirne." The foregaing�enten�ce sha�l not,in any event,relieve Tenant of the obligation ta pay
Fixed Rent or A�ditia�al Rent or other charges due und�r this Lease,
2?. 1VIECI�ANI�5' LIEl�C�
Tenan�t w�ll not p�ermit �ny mechanic's ar rnat�rialm�n's or other liens to stand against the
Premises or Landlard's Property fc�r any labor or materials fia��.ished to Tenant in connection with work of
an.y character performed on the Premises by ar at the�d.irection afTenant. Any such lien.sb.all be discharged
.. ... ... ... .�. . ��.����w.���.. ....��'."�. ��. ��....����u�������..�� .�, ���..��.��u� � ��"�°�� �'.�.. ,�.� �
expense.
.. �g_
�S. WA.IVER.;.AC�C�RD AND �ATI�F.A�.�TIC�►�T
The v�aiver of o��failur�ta camply wit�any t�rm,c�ndition,�covenant,obli�ation or agreement
of this Lease shall not be cansidered to b� a waiver of that or any other �errn, candition, obligatian o�
agre�rnent or+�f any subsequent failure.
No acceptance b�Land�ord of a lesser sum than any sum du�u.nder any provisi�ans af this Lease sha�l be
c�eemed ta b►e other than an accaunt of the earliest install��me�nt of such su�:n due,no►r shall any endarsement
or �tatern+�n� c�n any eh�ck ar 1et#er accornpanyin,g any cheek ar payment be deemed an accord and.
satisfact�on,and Landlord�nay accept such ch�ck or payment without prejudic�to an�r rights to reco�ver the
balance of'suc�i insta�lmen�ar pursue any o#h�r remedy�rovided in this�.ease.
�J w .�.A'�i ii♦i�i�+.J��
The�vords"Landlard"and"Tenant"as used herein shall include�heir respective heirs,executors,
�.f�IY�1�lS�'a�0�'S, SUCC�SSOrS, �'��lr�S�II��'�1V�Sy �1SSl�I1S, 111"V1.�+E�S, agents and serva�ts. The words cc��7li cc�����
"she","him"and"her",or similar�rords,where applicable shall apply ta Landlord or Ten�nnt regardless of
gender, n�amber, corparat�entity,trust or other bod�. If more�a.n one party signs this Leas�a� Ten�.nt,
the c�►venants,condi�ians and agreement�ofTenant shall�e jaint and severa.l abligations o�`each party,
30. �ENET�:A.L PR.CJVISIOl��.
It i s agreed�.s follaws:
(a} If any pravision af this L�ase pr�a� application t�.�reo��o an�r persan or circumst�nce
shall be ta any extent xr�valid ar unenforceable,t�ae remainder of th�is Lease and the applicati+on�o persons
c�r circurr�stances other th�.n those as to wvhich it is invalid ar unen�orceable shal�nat be affected thereby,
and each ter�n and prowisian of this Lease shall be valid and 1ae enforced to the fulles�extent p+ermi�ked by
law.
(b� In no case shall mentian of�pecific instances ur�der a more gener�l provisian be construed
to limit�he generali�y af said pro�ision.
(c} The section and ar�i�le headings thr�aughout this instrument ar� for canvenience and
refer�nce o�nl.�r,and the words canta�ned there�n shall in no�vay�e h�ld ta linnit,defne ar describ�the scap�
o�r intent of t�his Lease or in any wa�aff�ct this Leas�.
�d� This Lease sha11 be construed t�vithout regard to any pr�sumption or ather rule requiring
canstruction against the parxy causing this Lease to be dra#�ed.
(e� Thi�Lease shall co�.stitute th�only agreem.e�t between the p�arties relative to the Frernises
and nc�ora�staternents and no prior written statem�n�s,agreennents or other matters relafii�ve to the Prernises
and not specifically incarpora�ed herein sha11 be�of any farce or effect. �n en�ering into this Lease,Ten.ant
relies sol�ly upan th�e xep�resentations and a.greements cc�n�ained her+ein. This Lease sb�li not be ma►dified
except in wr�ting execut�d by ba��parties,
�f} Agents or earz�.ployees of Landlord have no autharity�o rnak.e c�r agr�e to rnake a lease or
any�►�her agr+e+�men�in connection herev�vith. The submisslan of this dacument vr a su�mmr�ary of some or
all of its pxovision�for��a�nination and negotiation,or the executian af a lett�r a►f intent c�r a proposalletter
or sirnilar docum.ent does no�cansti�ute an option ta lease,or a reservatio�n,of, or option for, the Premises,
a�.d this docuz�n.en�t,and the rights of Tenant with resp�ct ta the�'remises,shali became e�'#'ec�ive and binding
an.l�upon the e�.ecution an.d de�ivery hereaf by bath par�ies.
(g) Each pravisian af this Lease constitutes an ind�pendent covenant, �nforceable separately
�ra�.a each other cov�nant hereof. �'a�he e�.tent any pravision her�of or any ap�alication af any provisio�.
herea�'rnay be de�lared une�.�'ar�eable, such provisian or application sha11 not affe�t any afiher provision
here+af or other appl�cation of such provision. Tenan�t ac�nowledges and agrees th�.�Tenant'�abl�gation tv
� �g_
pay Fixed Rent, Additi4nal Rent and ather charges is independ�nt of any and all ob�igations of Landlard
hereunder,with the result that Tenant's sol.e remedy for any aileged breach by Landlord of it�obiigatians
hereunder shall be�o cammence a judicial proceeding�against Landlard s�eking specific performance, and
nat�o dcduct ar set off Fi�ed Rent,A�dditional l�.en.#,other charges or to�ern�►inate�.his Lease.
31. E�E�UTIC�I'�
Tbis Lease rnay be executed in any number of countezparts and each fully executed counterpar�
�ha11 be deemed an original.
3�. �1+OTI�E�
Any na�ices required un�ier this Lease shall be in vcTriting �.n.d d�livered by hand or m,ailed by
registered or certified�mail:if to T�nant,to the�`�e�anises;and if t+o Landlord,care of its management agent,
�oncc�rd Praperty 112anagement, Inc., One Main �tree#, �oncard, MA 01742. Suc� addresses may be
chang+�d by either party by vc�r�tten natice ta the ather in accordanc�with this section. T�me is of the e�sence
wi�h respec��a all notices and periods�`ar g�ving notices or ta�ing any action thereto under fihis Lease.
3 3. .B�.t��.ER.'S I�'�I.�►►EM�ITY
Tenan�hereby represents and warrants ta Landlord that, except ta the ex�ent, if a.�a�y, hereinafter
set fc�r�h,iti has dealt with no broke�other than Maker Capital,Del+�a�nnine�t#�CIc,�'Vtlakefield,MA(�18$0
and Concord Property 11�anagemen�, Inc., CJ�.e Main S���e�t, C�►ncord, I�Z.A Ul."742, (the "Brakers"�in
ca►nnection`with this Lease and there axe no bro�.era,ge com�nis�ions or other finders'fee�due in connection
w�th �he �kr�ans�.ction contex�.pl�.�ed hereby to an}� other brol�er or finder. Tenant hereby ag�rees fia hold
Landlard 3�armless frarn,a�.d i�demni�.ed against,all Ioss ar damage�including,vvithout limi�atia�,�he c+ost
of defen.ding same) arising fram any claim by any broker ar �.nder clairrry..in� ta hav� dealt v�ith Tenant.
Landlord shall be respansible for the commissions due to Bra�.ers in�onr�ection�t7vith this transactian,wh�ich
cor��rii�sions shall be paxd upon the R.ent�ammencement Date and ot:ka.erwise in accordanee v�rith the ter�ns
of`se�aarate agreemer�ts between Landlc�rd an�d Broker�,
3�. xo�,�r.��a��.�
�f for any r�ason T+�nant holds over or occupi�s the Premises beyand the Tenn ar arx Ciption Term,
�hen Tenanfi shall have �o n�aore rights tha� a tena,nt by suff�ra�.ce (ar, at Land�ord's sole option, such
ha�ding ov�r shall canstitute a#enanc�r fram month-ta-month, tez�xnable by either pa;rt�' upon thi.rty�3U}
days'prior written.notice to the other),and, in a�.y case, Tenan�shall be liable�'ar pa�y�rneri�of r�nt during
such period in an amount equal�0 15(3%of all rent(including Fixed�.ent and a11 Additional Ftent)payable
hereunder for the�ina1 year of the Terrn�►r the Option Ter�n prior to such holdan,g ov�r. �uch tenancy sha11
otherwise be an the same terrns and conditions as s�t farth in the Leas�e,as far as applicabl+�. Nothing in
this sec�ion sha11 be construed to permit such hvldi�.g over,or to limit L,andlard's other rights and remedies
a�account th�reof.
35. L��DLCaR.D'S l��t�R.TCA+�ES
After receivin�g written notice from I�a�.dlord ar fram any person, f rm ar other entity that such
person, firm or other entih�r holds a mortgage, which includes the Premises as part of the mortgaged
premises,na not�ce from Tenant to Landlord sha.il b��ff�cti�ve u.�.less and until a copy of t�.e sam.e is given
by cer�x�ed or xegistered mail to such halder, and the curing af any�f Landlord's defaults by such holder
shall be treated as perfor.m.ance b� Landlord, it bei�.g unders�ood and agreed that such holder shall be
. .
.. ... ... ... . �����°�� . ...���.. . � � � .�� �.� �... , �. .. ... ... ... ... ... ...
Ten.ant sha�t caoperate wi�h Landla►rd so that Landlard vvi1�be able�o pracure martgage financin.g for any
and a��of Landlord's prape�ties. �CJpan request,Tenan.t agrees to execute an�.deli�er to La�.dlord estoppel
or a�f'set�etters as reasona�ly required by Landlt�rd's rnortgage Ienders.
_�,p_
3�. �UA�:AI'�T�
This �,ease is condx��oned or� the simul#.�.neous execution, acl�nawledgment and �d.e�ivery to
Landlord of a Guaranxy of Lea�e,in�he far��attached h�reto as E�aibit C,b�r �mirai Patel("�uarantar"},
joi�tly and s�ver�lly if more than crne�the"C�uarant��"}.
Signatu�es on folZowing,�a,ge
_�,1 _
E�.ecuted under seal as of the!�-�+day+�f; �M�'��'����!.��,��"`, �U2 I.
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LEKT.�C�TC�I'�LIC�UC}�,.5�CJ�
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�rnxral Pate�,�'resid�nt and Treasurer
j.If 7'enant is a corparation, Tenant shall deli�er a�'ert'�ftcate of Legal Existerrce frc�m the C?ffice of Massachusetts Secrefary of
State.f'ar the�'enant and a Certificate of T�ate aarthari:irrg this Lease arad authorizin,g the signatories on behalf of Terrarrt,•if
Tencrnt is cz limited par�tnership,�,LP or�.�C,Tenani shall deliver a�'erti�cate af Legal E�cistence,from the C?�ce�of
1t�Iassachusetts�'ecretary of S'late for the Terrant euidertcirtg that the sr�natory is duly auchori�ed to sign leases on behalf of the
TenantJ
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srw�,/'nr rhe�'��,r�ct a+��ri�tcat�aj Yat�ae►tkr�rt�rl�ts Gea,,�cur�d r,e�rko,rt=�:�ihe s�,�,rarort�s�n��o1"Te�ern�r;�J`
?`�»t is a Ifniit�d parrlr�ee►sh�i,LLF or I.L�;I"nt�l skatl d�li�ar a Cart�f�cate nf,��gat EarTs�erice jrom f#e C�e of
J4�arsa�l,�r�trs se�r�erwy r,jSrare f�r r,�e�'es�rnrr a�td�ag 11�a111re a►tg�►�rory�s rhrty arrttraxued k�si�,r le�rr,�r aa t�°f�!'laf il�a
Tarrar�t,j
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Execu.�ked w�.der s�al.as o£'#b�e!��da.y of�,���'� ,242�..
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Smu.r�l Pate�,P'residen�and.Tr�asur�r��.��� � .�
�'.J�"�"er�ar�r is a corporatlan,�"e�ant sh+�ll d�l�ver a Certi Yca�e af L�gca�'L�xisrence�fram tfie t��c�o,f 1f�`ussa�cht�setis Secret�rry of
S�a�e fvr�`he Tenant and a�'ert�erzte of�'vte authariz�n,g this�ease a�rd c�rfhori�ing fhe si�gna�orr'es vn behalf vf�'ert�rrtt;if
�'en�rnt is a limiieaC,�artnetship,LL�,�'"'''o�•LL�,7'enant shal,t deliver a Cert�cate of Le,gal�xYs�ertce fram the 0,,�"ice o,f
.�fassachttsetts S,ecretary v,f',Stat�,fcr�t�e?'er�ar�t evide�rcing that the sigrratory is duly►earutharized 10 szgrt l�s,�s on be�iar�vf't1�e
T�enant�'
J�rR��i.�/���s
I'�?5�A�S A"�'E LL�
By:
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pafi�icia�..+�ra.��ner,Manager
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R.c�bert Justice,���.na�er
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_��_
EXHIBIT 8
Rules and R.e ulatians
�� Th�entirances and �tairways s�.a��not be encu.mbered ar abst�ruucted b�Te�.ant,Tenant's agents,
servants�emplayees,licensees or visitors or b�us�d by them for any purpose o�her than far ingress
and egress to and firam.the Fremises. I..a�n.dlord reserves the right to resbrict and regulate th�use
of�he pu�blic areas a►f the Building by Ten.ant,Tenant's agents,employees,servants,licensees�and
visitors and by pers+ons ma�.in� deliveries to Tenant and th� r�ght to designate which b�.ilding
entxan�ce or en�ra�nces shall be used by persons rnaking deliveries in the Building.
�. I`�To si,gm, adver�isement, noti�e or othex lettering shall be exhibited,inscr�bed,pain�ed or a:�f"���d
by Tenant an an� window Qr par� of the outside or inside (if visible frorn the aut�id�} of the
Premises or Builc�ing vc�ithout the pric�r�vritten consent of Landlard. In the e�rent of the violatio�.
of the faregoi�.g by Tenant,Landiord rnay remov+e sarne�vithout a�.y liability and ma�r charge�he
e�pense incurred by such removal ta►Tenan�. AlI interic,x and exterior signage sha11 be inscrib�d.,
painted or affix�d by a vendor reasonably accep�abl�ta Landlard,and�haxl be af a size,calor and
style reasonab�y acceptabl�to Lan�lord.
�� The win�.ows and doars that reflect or admit lrght and air in�a the halls, passag+eways ar other
public places in the Building shall not be c+avered or ob►structed by Tenant,nar shall aur�.y bo�tles,
parcels or other� articles be pla��d on the wind�ow�ilis without Landlord's approval, wbich
approval shall not b�unreasonably withheld.
�� 3'�o disp�lays,posters or oth�r a�ticl�s shall be put in front of or affixed to ariy part of the exterior
af the �uilding nor placed in th� ca►rridors ar lobbies, �rithaut ��e pri.or wrxtten consent of
Landlord.
.�� The water and wash closets and other piu�mbing fixtures shall not be used�ar an�purpases oth�r
than those for which�hey we�re canstructed,and na s�reeping,rubbish,rags,paper tovwels ar other
substances shall be throv�n fherein. AlI daa�a�es resulting fram any misuse c�ffi�.tures by�Tenant,
its servants,err�ployees,agents,visitors or 1ice�.sees sha11 be barne by Tenant.
6. Tenanfi shall na� mark, p�int, dr�ll �nto or in any way deface any part of the Pr�mises or the
Building �x�ept�ith the pr�ior written consen.t af Landlc��rd. N+o bo�ng, cutting ar stringin� of
wires sha11 be per�nitted except�vcrith the priar�vritten consent of Landlord and as Landlord may
direct. Tenant shall r�ot lay flQvr covering other than�u.gs, so that�.he same �hal�ca�n�xn direct
cc�ntact with the floar of fihe Premi�es; the use af cement or sim.ilar adhesive mater�al being
expressl�y prohibired�a.s a flovr ca�ering, The for�going shal�nat be applicabie tv an�r alteratio�.s
approved of by Landlard pursuan.t ta the terms af Tenant's lease.
7. I'�Ta bicycles,vehicles or a�.n.imals o�'any kind sba11 be brought inta or�e�t in or abaut the Premises.
8. �T�a spa�e in th�Building shall be used for rnanufacturing or far�adging, sleeping ar any illegal
purpos�es. �o space other than space reasc�na.bly designated by Landlord shall be used for the
storag� of iner�chandise +�r for the sale c�f inerchandise, goads or pra�erty, and na auction sales
shal.l b�made by Tenant vcrithout the prior written con��nt of Landlord.
9. Tenant shall not rnake,or permit to be made,any unseern►xy or disturbing noises which disturb ar
.. '� ' ' ��.� .'.. . � �. �' �.�a�� ��..
....
... ... ... ... ... ... ... ...- � • .�� ��.� • .�. .. � . ... ... ..
��
with them vvhethex b the use af an musical �ns�rument radi�r televisian taxkin machine
Y y > > � g �
unmusical noise�whistiling,singing or in an�r other way. Tenant sha11 not throw anything oufi of
�he daors or windows, ar�.aysm the stairs, �.o;r sweep anything ints�the carridars, stairs vx other
public a;reas af the Building.
B-1
1 C}, I'�T�o additi4nal ].ocks ar bolts af a.ny kin.d shall be plac�d upon any of�he doors or wind�ws by
Tenant, nar shall any changes be xmade in existing 1oc�s or the mechanism ther�of withou� �he
p�ior vc�rritten cansent of Landlord,w1�%ch shall not be wa�easana�rly v�►+�ithh�eld. Tenant must,upon
�he terrnination o#'its�e�.ancy, retum tQ Landlord aIl k.eys (including security pass cards,if any)
for the Bui�din,�,the Pr�nnises and for starag�areas and restraams,either furnis�ied to or otherwise
prc�cuared by Ter�ant;in the event ofthe loss of any�.eys�o fi�rnished,Tenant shall pay to Landlord
the cost thereof,
11. All rernovals or �.e ca�rrying in ar out af all safes, freight, furniture or bulky matter af any
description must ta�e plac�e during the harurs which Landlord.may des�gnate fram time�a t�me.
Landlord reseryes �he r�ght to inspec#all freight�o be brought into the Building and to exclude
fram the Building all freight which violates an�of�h�e�e R.ules and�.egulatians or the Lease ar
an�►go�ernr,nental codes and la�rs.
12. Tenant,before closing and�eaving the Prernises at any time,shall see tha�all entrance daars fram
the Pre�nises and doors from the P'r+�rnises into cammon and stair landings,are closed and locked.
1�. Tenant,befor�en�ering or leaving the�'rezr�.ises during non-Business Houxs�ha11 see that e�.terior
doors fr�►m the Prernises leading outside are closed,lac�ed an.d bolted.
14. '�he requirements af tenants wil�be attended to anly upon�.pplYcation to Landlo�rd's agent or a#
the a��ice of the Building. La�dlard's emplayees sha11 not per,�'arrn any work or do any�tb.ing
autside of their regular duties e�ce�rt ur�der�p�ecial instructians from the office of Landlard or its
agent.
15. +�anvassing, saliciti�.g a.nd peddling in. the BUl�C�.11l� are prohibited, and Tenant sha11 assist
Landlard to pre�rent such acts.
16. Na hand tru.c�s, �xcept those equ%pped �vi�.z�ubber tires and side guards, shall be used in a�ny
conc�nan areas of the Building,either by Tenant or l��r jobbers ar athers.
17, rJeither Te�n�.nt nor its servants,employees,age�.ts,visitor�ar licensees shall at any t�me bring or
keep upon the �'rern.ises any flarnma�le, combus�ible or e�plosive fluid, chemical or substan�e,
exce�t such items as may b�incidentally used,provided Tenant notifies Landlord of the lc�catian
thereof and mak.es adequate provision for the safe storage there+�f.
18. Typical floars are desig�ed�o ca�rry live loads�.ot exceeding fift�(50) pounds per�quar�e foat.
Safes and other esp�cially heavy i�ems sha11 nat be located in the Premis�s �vitho►ut Landlord's
pr�or v�aritten approval.
19. A.11 deliveri�s to or from the I'remises, and all removal of refuse, tras�. and the 1ik�e fr+�rn �he
Pr�mises sha11 be accomplished thraugh the exteriar doors of the Premises, or if the Premises
daes nc�t have exterior doors,through such doors,cora�dars and exits�.s Landlard may designate
�'rorn time to time. In n�a event (unless specifically agr�ed tt� in wri�ing by Landlord) shall the
interior pede�trian c+anco�urse offhe�uilding or other public cornmon areas be us�d b�Tenan.t ar
T�nan.t's �ervants, emp�vye�s, agents and business �nvxtees far an�r deliver�es, either ta or from
the Premises ar for the remav�.�of rub►bish fr�►m t�.e Premises or for a�ny oth+�r purpase ex��pt�nly
far pedestr�ian access and egress.
�-2
E�;.I�.IBIT�
�'.�`rLJARAI`�T� OF LEA►.SE
�uaran�y of Lease, dated_�����.���.���._�_��w�.. , 20�21, b�r �miral Patel, i�xdividually, of�49 Nliddlesex
Turnpi�e Billerica,l��iA 01821 (the"+�uarantor"�,to 1�7511�ass.A.ve L�,�,a N�assachusetts limited liabilzt�
company(the"Landlard"}.
Landiord is the own�r o�`�ertain pra�aerty k:navvn as 7 Depot �quare,Lexxngtax�,Massachusetts. Landlard
is enter�ng into a lease(the"Leas+�"�,of even date with this�uaranty of Lease,of a portio�af said prc�p►�erty
wit�Le�ington Liquors Corp�the"Tenant").
The Landlord as a candition pr�ced�nt af its execution and delivery af th� Lease has re+quired that the
Guarantor guarantee to Lan.dlar�. the pun�tual performaa�ace a�d observance of all c�bligations of Tenant
th�reunder,as h�r�in provxded.
Naw,#herefore,in consideration of�he execution and delivery by the Landlard of the Lease,the Guaran.tor
her�by covenants and agre�s�avith the Landlord as follows:
1. Th��ruarantor hereby uncondition�ally gua.rantees tv the Landlard:
�a} The full and pu�a.c�uai payment as they accru.e and becor.ne due af all rents af every kind,
additic�nal r�nts and aIl ath+�r char�es to be paid by the Tenan�under the L�ase;an+d
�b} �'he fu11 and punctual perfarmanc� and observance af all ather t�rms, covenants,
cc�►nditian�s,�varranties,inden:�n.ificatians, agreements and obliga�tions of Tenant under in tbe Lease;and
�c� The full paymer�t a►f ali �damages �hat may arise in canseque�.c� of`the nan-paymenC,
nan-perf'orrnance or non-observance of th�e foregving ob�igat�ons.
PRO►y�IT�ED, I�O�Eti�ER, the lialaili�y�►f�he Gu.arantar under this +Guaranfiy of Lease shal�not exceed an
a�nount equal to the total of twent�ywfaur(24}months'Fi��d R.ent,Additional R.ent and ather charges due un.der
the Lease and any ext�nsi�►ns, a�nenda:nents, and mc�difications thereof, plus aIl costs and e�perrses af
collectxan,including reasonable attorney's fees,incurred ar paid by Landlard.
2. The Cuara�.tar hereby waive�s �,atice of default �n th�p►unctual and full paym�nt af said rents,
additianal rents an.d ot�her charges and o�defaul�in the punctual and fiull perfar.mance and observance of
such other abligatians,waives a11 suretyship def�n�e�genera�ly,including dernand,notice and prc�test ar�d
further covenants and agrees that it shall nc�t be rel�ased frc�m the �ab�igations of�is �uarant�, nor sha11
said abligations be dim.inished ar atherwise affected by any of the following;
(a) A.ny exter�sion of time or �►ther favor or indulgenc� granted to the Tena�n.t under the
Leas�or by any waiver vcrith respec�to the pa�rment af rents,additio�.al rents and ather c�arg�s to be paid
b�t�he Tenant ar�ith respect ta the perfarmance and o�bservance of any other tenant abligation�under the
Lease;o�r
�b� Any assignm�nt of the�,ease or any lic�nsing or subletting of all or an�r p�artian of the
Premis�s;ar
�c} T�ie a�c�ceptance by the Laridlord of any securit�r �"e�r the punctual an.d full payme�at af
sa�d xents or the punctual ar�d ful.l performance and observance af said tenant obligations, ar the re�ea�e,
... ... .. ... .. ... . �-.��. .� ... �.. .. ...� ... .. ...._. ,..m�..�..-�_. . . .� ..�_._.. _ ... �.,� .��. .. ... .� ... ...
su�r�n�er,.su�s�����1on or.mo� ca�ian a�`any secura��c►m�ime�����������y�e����or�;or��'���y
act or amission to ac�by the Landlord vvith res�ect to any such s�+curity;or
(d} Any arnendrnent or modi�cation af tb:e Lease;c�r
(e} Any ather act or omissian to a�t by the Landlord;or
C-1
�f} Any other matter whatso�v�r wher�by the �Guarantar would or might bc rel�as�d, it
be�ng the int�nt h�reof that the�uarantor shail at a11 times be a�nd rem.air�liable�o the Land�ord ta the same
extent a�if it was join�ly and severally liable with the Tenant to the Landlord for�he perfarmance of all the
ter�ns,co�ditian�and p►rovisions in said Lease contained on the par�of the Tenant to be performed.
3. This�u�ranty is an absolu�e,uncanditianal,and continuing guaranty of the ob�ig�.tions�tated in
�'aragraph 1 above,and no�of their collectability anxy. Guarantor daes hereby cavena�.t and agree that its
lia��ility under t�is �'`ruar�.nty shall be prirnar�r, and Landlord shall �e +�ntitled to procee+d direct�y against
C`ruaran�or for the pa�rment and perfarmance o�'such oblig�.�ians,vc�ith�u�first pursuing o�r e�austin�any
r�medy vvhich the Lan.dlord may have again�t�h�T�enant;this�uaranty is in no�vay conditioned on any
requirernent th�t Landlard first attemp►t ta collect or enforce any of such obligations franz or against the
Tenant, or on any ofiher can�ingency. �uar�ntor fiurther waives any right which it wauld t�r might ha��at
�aw or in equity or by statute ta require that the Landlard,befare�nforcing the obligatians of the�uarantor
hereunder,pursue or othe:rvvise avaii itself af a�y rights or rem�dies which it would or might have ag�inst
t1�e Tenant or ag�inst any security given to the Landlor�3 by re�son of an��`ailure punctually to pay rents,
additional rents and ather charg�s ta be paid under the Leas�ar punctuall�r ta perform and abserv�all oth�r
t�nant obligations contained in the Lease. �u�rantor also ag�ees that, in any jur�sdiction., it will be
ca�clusiv�ly bound by the judgment in any such ac#ion by Landlord against Tenan�(wherever braught�as
if Grua.rantor were a pa:rty to su�h action even though C'ruaran�or is nat,j ained as a party in such action.
4. The oblig,at�ans of the Cruarantor hereunder shall in no w�y be rel�ased,dirninished ar othervc�ise
aff�cted by reason+af any voluntary or invaluntary proceedings by ar a,�ain�t�he Tenant in.b►a�kruptcy or
for an arrangement or rea�ga�nization or far any other relief under�.ny pravision of applicable b�:t�.ruptcy
laws as fr+�m time�a tim.e in effect.
5. The faiiure of the Landlord to insist in any a�.�flr more inst�,nces upc�n a striet p��rformance or
observance of any of th�e ter�ns, pr+a�ris�ions ar covenants of the Lease or to exercise any right �therein
contained shall nat be construed or deemed ta be a waiver or r�elinquishment for�he fu�u:r� of su�h term,
pravision, cavenant+or right, but the sam�e ��ia1� cvntinue and r�emain in full force and effec�. �..eceipt by
La�.dlcrrd of rent with kn.awledge of�he breach o�f any provision of the Lease�ha11 no�b+�dee:med a waiver
+af such b�reach.
+
6. In the case of enf�rcernent o�`�this��u�ranty, �'ruarantor shall be liable for and shall zndemnify
Landlord for all costs and+exp�enses of callection,xncluding reasonable a#torne�r's fees�, incurred or paid by
Landlord,in addxtivn to any arnaun�s which rna�r be du�un�der the terms af�he Lease and this�uaranty.
7. �uarantar he�reb�waives a��rights�o tr�al by jury in a��r ac�ian or praceeding hereaf�er institufied
by said Landlard to whicb+�uaranfior may be a party. Guarantor warrants and repres�nts that it has the legal
right and capacifiy to execufie this �Guarar�t�r. �n th� eve�.E that this �uaranty shall be held i�effective or
unenforceable b�y any cau.rt of compet+ent jurisdiction,then�uarantor shall be deem�d to b� lessee under
the Lease with the s�ame foree and�ffect as if�`ruarantar were expressly named as a join�Iessee ther�in.
8. Th�Guarantor agre�s that any notice or demand upon it shal�b�d�erned to be suffici�ntly given
or served if in writing and mail�d by regis�er�d or certi�ed mail,with ar without ret�a�rn receipt reques�ted,
addressed ta�he Guarantor at the address far natice ta Tenant pursuan�to t�e provisions af the Lease.
9. The provisions hereaf shall be binding upc�n Guarantar ar�d Guarantor's heirs, ex��utars,
administrators, succes�ors and assig.n.s and shall inure to the b�ne�t of Land�ord and Landlord's heirs,
.. ... ..
executars, a�miniNstra�tars, successors,successors in tit�e an�C assign�,'�°erms not�e�in��,�u�use erein,
shall have t�eir respective mea.n.i�gs set forth in the Lease.
1 Q. This �'ruaranty shaXl be go�erned by and cons#rued under the laws of the Cornmanvc�ealth of
Mas�a+chusetts.
�-2
�itn�ss�he e�.�cutian of�his instrument as a sealed ins�uxnent a��►f the abo�r�written date,
+�I.TAR.,A►.NT��'t:
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�(�11�IMtJ1'��EALTH�F 11/�A��ACHLT�ETT�
�.it���t.�'�'�, , ss.
_
On this,�� day of� ' ,�p��,.._., 2Q21, before me, the undersigned notary p►ublic,
personally app�ared�muiral Patel,prov�d�a me through sat�sfactary evidence of id�n�i�cation,which was
hotagraph.ic identifi�catio��v�th signa�uxe issued by a federal or state gover��rnental agency, ❑aath�ar
af��irrnatxon of a credible vvitness,�persana�knav�rledge of th�undersigned,#a be the p�rsoa wha�e name
is s�gned on the prec�ding or attached docurn�nt,and acknowl�dged�o me t�.at�.e signed it�raluntarily for
its stated purpose.
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,I`�ot�ur�r�'ublic
�Iy cornmissian expires:
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C-3
�UAR.��`�T�EJ�'LEA�E
�`ruarant of Lease dated . 2Q21 b �miral ]'ate� in�ividuall af 5U9 ��ddlesex
Y s �P�.�r�"` > > y � y�
Turnp�ke Bi1ler�ca,MA U1821 (the"�uarant+�x7'�,to 177�Mass Ave L,L�,a Mass�achusetts lirnited liability
coxnp�.n�r(the"I.andlord"�,
�,andlord is the c�vvn�r of cer�ain praperty knavvn as'7 Depo#Square,Lexin,gton,Massachuset�s. Landlord
xs entering inta a lease�the"Lease"},af ev�n date with thxs�uaranty of Lease,of a partian af said prop�erty
wi�h Y.,e�in,�,t4n Liquors+Corp(�he"Tenant"�.
The Landl�rd as a conditian pre�cedent of its execution �.nd delivery of the Lease has required that the
C1uaa�antor gua-rant�ee ta Landiord the punctual �,�rforman.ce �nd observance of all obligati�ons of Tenant
thereu�ader,as herein provided.
�Tovc�,theref�re,in consideration afthe e�c�cution and delivery by th�Landlord af the Lease,the Cuararxtor
�.�reby cov�nants and agrees with the Land�ord as fc��lows:
I. The Guarantar hereby uncvnd.itio�.all.y guara.ntees to th�Landlard:
�a} The full a.�d punctua�pay:�ment as�.hey accrue an�d.become due of all rents af every kind,
additio�al rents and all other charges to be paid by the Tenant und�er the L�ase;and
f b� The fu11 and punctual perfonnan�ce and ob�ervance of all other terms, covenants,
conditions,warrantie�,inder��nifications,�.greemen�s and obligations of Tenant u.nder in tb�e Lease;arid
�c} The fu11 payment of al1 damages that may aris� in consequence of the non-paymen�,
non-performance or nan-obsexvance of the fcaregoing oblig�.tiar�s.
T'�.CJVII�EI�, �IC�WE�J'E�., the liability of the �'ruarantar u.�der this Guaranty of Lease shail not exceed an.
a�nount equal to the tota�aft�venty-four(24�rnonths'Fixed R�ent,Additional Rent a�nd other charges due und�r
the Lease ar�d any extensians, amendmenfis, and modificatians thereof, plus all casts and expenses of
caliection,including reasanable a�orney's fees,incurred or p�.xd b�r Landlard.
2. The Guarantar hereb�y vvaives natice of defaul�in the punctual and full p�ayment of said rents,
addit�onal rents and oth�r charges and af defauZt in the p►uncri:�al and fu11 perform�nc� a�d obs�ervance af
such other tibligations,waives all surefiyship defenses generally,inciuding demand,notice and pratest and
fu.rther cvvenants and agrees that it�hall not be re]eas�d�'rorn the obligations a►f this Guaran�r, nar shall
said obligatic�ns be dirn.inished or a►therc�vise aff�cted by any of#he follov�ing:
��.} An.y e�tension of time or other favor or i�.dulgen�ce granted fio the Tenan.t under �late
Lease or b�a.ny waiver with resp�e�ct ta the payment af r�nts, addit�anal rents and other ck�arges to be paid
by the T�nant or w�t�.respect to the p�r�'ormance and observance of any other tenant ob�igations under th�
Lease;or
�b) Any assignrnent af the Lease or any lic�nsing ar subletting af al�or any par�ian of th�
Premises; or
(c� Th+� a�c+eptance by the Landlord of any security far tbe punct��l and fu11 payment of
said rents or the punctual and full perfor�nance and observance of��.id tenant obligations, Qr�he re�ea5e,
.., ... ... ..; i �,,.. . , .,�..,,,. . ..., ... ..,
��� ..,,� •�*, � .' ��� � �,,.,� .� � � .;��.' .���.,. .;� „� �.,,,. ,� � .,.,, ..
act or omission�o act by the Landlord with r+�spe�ct to any such securi�y;or
(d� An�y amendm+�nt or modification af'the Lease;or
(e} Any ather ac�or ornissian ta act by the Landlard;or
Page � of 3
(fj Any ather m.att�er whatso�ver �c�rh�reby the +Cruarantor wQu1d or migh�be r�leased, it
being the xntent hereof that the Guarantor sha1�at al�times be and remain liable to th�Landlard ta the same
e�.�ent as if it vvas jaintly and�everally liable with the Tenant to the Landlord for th�performance of all the
terms,conditions an�i pravis�ons in said Lease contained an the part of the Tenant ta be perfarmed.
3. This Guaranty is an absalute,un�an.ditional,and continuing guaranty of the oblxgations stated in
Paragrap►�. 1 above,and nox o�'�their collectability Qnly. Gruarantor does h�reby covenant anc�agree that i�s
liability under this +�uaranty shall be primary, and Landlord shall be enti�led to proceed direc#1�against
+�'ruararitc�r for the payment and performance �af such obligatican�, witha�ut first pursui�.g or e�chausting any
remedy vvhich the Landlard rnay have a�ain.st the T�nant; this Guaranty is in no vva�conditianed an any
requirement that Landlord firs� attempt to collect or enfarce an�r c�f such obligatians fror� or against the
Tena�t, or an any c�ther contingency. Guarantor fia�rther waives any r�ght which it wauld or might have a�
law or in.equity or�by statute to require that the Landlard,before enfarcing the c�blxgatians of the G`ruarantor
hereunder,pu.rsue or otl�rrerv�ise avail itself of any rights or rernedies�v��ch it tivould or might ha�e against
the T�nant or a,gainst any secur�ty given to the Landlard b�r reason�►f any fa�lure punctual�y ta p►a�ren#s,
additional r�n�s and other charges to be paid�.nder the Leas�or punctually tc�p►erform and abserve a�l c�ther
tenant obligatia►ns contained in the Leas�. Guarantor also agrees that, in any jurisdicti+�n, it vvill be
conclusiv�ly baund by the judgment in any such actiar�by Landlord against Ten.ant(whe�rever brcrught}as
if�ruarantor wer�a p►ar�y to such action ev�n though Gruarar�tor is nat joined as a party in such a�tion,
4, '�he obli�gations of#he Cuarar�tor hereunder s�a].1 in na way be released,di�nxnished vr otherwise
affected by reason c�f any�raluzatary ar involuntary proceedings by or against the Tenant in ban.kxuptcy ar
for an a.rrangement ar rearganization or�'ar any othe�r rel�ef und�r any provision of applicabl+�banl�ruptcy
laws as firom time to time in�ff+ect.
5. The failure of the Landlord�a insist in any one or more instances upon a stri�t perforrnance�ar
observance of an.y af t�e #erms, p�rovisians or covenants af the Lease or fo ex�rcise any right therei�.
�cantained shall nat be construed ox deexried tc�be a waiver or relinquish�ent for the futur�e of s�ch ter.m,
provision, covenant ar right, but the same sha11 cantinue and rema�n in fu1� force and effect, R.eceipt b�
Landlord af rent with knowledge of the breach of an�pravisic�n of the Lease shall not be�leeme�.a�avaiv�r
af such breach.
6. In the case a�'enforcemen� 4f�s Gruaranty, Cuarantor shall be liable for and sha11 indemn�fy
L,andlord for all casts�.nd e�.penses of collectlan,including reasanable attorney's fees,incurred or paid b�r
�andlord,in addition ta any amounts which rnay be du�under the terms of the Lease an.d this Guaranty.
7. C`ruarantor hereby waives a11 rights to trial by jury in any action or�roceedin,g hereaf��r instituted
by sa�d Landla►rd�o which�uarantor niay be a part�y. �uarantor�cra�rrants and r�presents thati x�k�as the l�gai
rigb.t and capacity to e�.ecute this Guaranty. �.the event that this Cuaranty shall be held ineffe�tive �r
un�nfarceable by any c+�urt of cam.petent jurisdictian, the�Guarantar sha11 be de+emed to be l�ssee under
the Lease vvith the same force and ef�`ect as if Cuarantor were expressly named as a join�lessee therein.
$. The Cruarantor agrees�hat any noti�e or d�rnand upon it shall be deemed to be sufficientl�r given
ar sertred if in writing and m.ailed by registered or certi�ied mail,with v�r without r�h��rn receipt requested,
addressed to the�uarantor a�the address f�or n+atice to Tenant pursuant to the provisions a►f the Lease.
9. The pravisio�s hereaf shall be binding upon Guara�ntc�r a�d +�ua�antc�r's heirs, executors,
administratars, successars and assigns and shall inure to the bene�t of La�dlc�rd and La�.d�ord's heirs,
exe�utors, administrators, �uccessors, su�cessors in�itle and assigns. Terrns not defined, but used herein,
sl�all.bawe their respect�ve�.eanin�s set�'orth in�he L,ease.
1+�. This �uarant� shall be governed by and const�ued u:nder the laws o�`the Carnrnonwealth of
l��Iassachuse�ts.
Pa,�e 2 of 3�
'V�l�itness the e�ecution of this instrument as�s�aled instrument as�of the a�ove written date.
+�UAF�A.�ITCM�.:
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On this da� of ���Z� .��� 2{32]., befor� me, the undersigned notary �ublic,
personally appe�red�miral Patel,proved ta me through satisfactor�evidence of identification,which was
hotagraphic iden�ification with signature issu�d b�a federal or state gover�am.enta�agency, [] �►ath ar
a firrnatic�n af a credible wxtness,�personal kn.owledg�af the undersigned,fio b�the person whose na�xae
is signed on the preceding or attached dacumen�,and acknQwledged ta me that he sign�d it voluntarily f�or
its sta�ed purpose.
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Page 3 of 3
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
2022 Annual Town Meeting& Special Town Meetings 2022-1
PRESENTER: ITEM
NUMBER:
Board Discussion
I.2
S UMMARY:
The Select Board will call for a Special Town Meeting(STM 2022-2)to begin on Monday,April 11, 2022 at
7:3 Op m. S p ec ial To wn Meeting 2022-2 wo uld inc lud e a warrant artic le fo r the L exingto n H igh S c ho 01
F eas ab ility S tudy.
The S elect Board is being asked to review and approve the Town Moderator's letter requesting remote
p artic ip atio n for S p ec ial To wn Meeting 2022-2 to inc lude in the S p ec ial Town Meeting 2022-2 Warrant.
T he S elec t B o ard is b eing as ked to review and app ro ve the S p ec ial To wn Meeting 2022-2 Warrant.
The S elect Board will review and approve the final S elect Board Report to Town Meeting.
T he S elec t B o ard will dis c us s artic les and take p o s itio ns fo r Annual To wn Meeting and S p ec ial To wn Meeting.
SUGGESTED MOTION:
Move to call for Special Town Meeting 2022-2 to begin on Monday,April 11, 2022 at 7:30pm.
Move to approve the Town Moderator's letter requesting remote participation for Special ToWn Meeting 2022-
2 and to include such letter in the Special Town Meeting 2022-2 Warrant.
Move to approve and sign the Special Town Meeting 2022-2 Warrant and authorize staff to make non-
substantive edits as necessary or recommended by Town Counsel.
FOLLOW UP:
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 7:20pm
ATTACHMENTS:
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TOWN OF LEXINGTON WARRANT
SPECIAL TOWN MEETING 2022-2
Commonwealth of Massachusetts Middlesex, ss.
To either of the Constables or Town Clerk of the Town of Lexington,in said County, Greetings:
In the name of the Commonwealth of Massachusetts,you are hereby directed to notify the inhabitants of the Town of
Lexington qualified to vote in elections and in Town affairs to meet by means of the audio/video conferencing platform
described more particularly below on Monday, the eleventh day of April 2022 at 7:30 p.m., at which time and place
the following articles are to be acted upon and determined exclusively by the Town Meeting Members in accordance
with Chapter 215 of the Acts of 1929, as amended, and subj ect to the referendum provided for by Section eight of said
Chapter, as amended.
Pursuant to Chapter 92 of the Acts of 2020,as amended by Chapter 20 of the Acts of 2021 and Chapter 22 of the Acts
of 2022,the Town Meeting shall be held remotely by the means requested by the Moderator as follows:
Town Meeting members will attend and vote by logging into: (1)the Zoom videoconferencing platform, (2)the online
VVoter module provided by our electronic votin� vendor, Option Technolo�ies OR comparable online votin._� tool
developed by Select Board member Joe Pato, and(3) an online queuing function developed by Select Board member
Joe Pato to facilitate the process of debate. Other Town residents who wish to follow the proceedings may do so via
LexMedia at https://www.,youtube.com/user/LexMediaMATV. Other residents who wish to participate in the Meeting
may contact the Town Clerk's Office at clerk(a�,lexin tonma.�ov and by completing the online form at
https://www.lexin tonma.gov/2022atm,
For more information,please see the Moderator's letter dated March 11,2022 to the Select Board attached to this
warrant as Appendix A.
ARTICLE 1 REPORTS OF TOWN BOARDS,OFFICERS AND COMMITTEES
To receive the reports of any Board or Town Officer or of any Committee of the Town; or act in any other manner in
relation thereto.
(Inse�ted by the Select Boa�d)
DESCRIPTION: This article remains open throughout Town Meeting and reports may be presented at any Town
Meeting session by boards,officers, or committees.
ARTICLE 2 APPROPRIATE FOR LEXINGTON HIGH SCHOOL FEASIBILITY STUDY
To see if the Town will vote to appropriate, borrow or transfer from available funds, an amount of money to be
expended under the direction of the School Building Committee for the feasibility study for the Lexington High School
located at 251 Waltham St, Lexington, MA 02421, for which feasibility study the Town may be eligible for a grant
from the Massachusetts School Building Authority. The MSBA's grant program is a non-entitlement, discretionary
program based on need,as determined by the MSBA,and any costs the Town incurs in connection with the feasibility
study in excess of any grant approved by and received from the MSBA shall be the sole responsibility of the Town; or
act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d at the�equest of the School Committee)
FUNDS REQUESTED: $1,825,000
DESCRIPTION: In spring of 2022,the Massachusetts School Building Authority voted to accept the Lexington High
School project into the MSBA reimbursement program. This article would fund the first phase of the process,
conducting a feasibility study,under MSBA guidance.
ARTICLE 3 AMEND GENERAL BYLAW TO ALLOW REMOTE PARTICIPATION AT HYBRID TOWN
MEETINGS
To see if the Town will vote to amend Chapter 118 Section 18 (Quorum) of the Code of the Town of Lexington to
include remote participants as part of the quorum count required for a meeting; and to add a new section on remote
participation at Town Meeting; or to act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
DESCRIPTION: In June 2020,the Legislature temporarily provided express authorization for representative Town
Meetings to be held by remote means due to the COVID-19 pandemic. That authorization was extended and will expire
on July 15, 2022. This amendment to the general bylaws explicitly recognizes hybrid meetings of Town Meeting
where remote Town Meeting Member participants are allowed to participate fully and count to meeting quorum
requirements. In addition,this amendment includes a new section similar to Section 17.0 that specifies that remote
participation will be governed by a set of operating rules adopted from time to time by ToWn Meeting.
ARTICLE 4 APPROPRIATE FOR COMPLETING THE TOWN'S COMPREHENSIVE
PLAN
To see if the Town will vote to raise and appropriate a sum of money for completing the Town's comprehensive plan;
and determine whether the money shall be provided by the tax levy,by transfer from available funds or by any
combination of these methods; or act in any other manner in relation thereto.
(Inse�ted by the Select Boa�d)
FUNDS REQUESTED: $75,000
DESCRIPTION: This request is to complete the Town's Comprehensive Plan,which was last updated in 2002-2003.
The purpose of the Comprehensive Plan is to guide the Town's land use and physical development for the next 10-20
years. A comprehensive plan gathers public input on a community's strengths, opportunities,threats and values. It
assesses existing conditions in the community's land use,housing,transportation,economic development, open space
and recreation,natural resources,historic resources, and public facilities and recommends actions and strategies in
each of these areas.This request is supplemental to the funding appropriated under Article 7 of the 2017 Annual Town
Meeting and will cover contractual services for consulting and related services.
And you are directed to serve this warrant fourteen days at least before the time of said meeting as provided in the
Bylaws of the Town.
Hereof fail not, and make due return on this warrant,with your doings thereon,to the Town Clerk, on or before the
time of said meeting.
Given under our hands at Lexington this 21 St day of March,2022.
A true copy,Attest:
Constable of Lexington
Jill L Hai, Chair Select Board
Joseph N. Pato
Suzanne E.Barry of
Douglas M. Lucente
Mark D. Sandeen Lexington
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�"�� ������� �" �_��� Town of Lexington
�� ,u�� ��., ���
�� �'���� MODERATOR
����� �� � �,
�: � � �
� � ��' DEBORAH BROWN
�� �� �w����i����� ���
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March 11,2022 DELIVERED BY EMAIL
Dear Select Board Members,
In view of the ongoing COVID-19 pandemic, I request approval to conduct the 2022-2 Special Town
Meeting through remote participation. I propose to use a combination of: (1)the Zoom
videoconferencing platform, (2)the online VVoter module provided by our electronic voting vendor,
Option Technologies OR comparable online voting tool developed by Select Board member Joe Pato,
and(3)an online queuing function developed by Select Board member Joe Pato to facilitate the
process of debate.
I certify that all components of the system described above have been fully tested and utilized
successfully for prior Town Meetings, and I am satisfied that this system enables our meetings to be
conducted in substantially the same manner as if they had occurred in person at a physical location. I
certify that the system(i)allows the moderator,town meeting members,town officials and any other
interested members of the public to identify and hear the moderator and each town meeting member who
attends and participates in the remote meeting, as well as any other individuals who participate in the
meeting; (ii)provides the ability to determine whether a quorum is present; (iii) allows participants to
request recognition by the moderator and makes such requests visible to the meeting participants and the
public; (iv)allows the moderator to determine when a town meeting member wishes to be recognized to
speak,make a motion, or raise a point of order or personal privilege; (v) enables the moderator to
recognize a town meeting member,town official or other individual and enable that person to speak; (vi)
provides the ability to conduct a roll call or electronically recorded vote; (vii) allows any interested
members of the public to access the meeting remotely through LexMedia for purposes of witnessing the
deliberations and actions taken at the town meeting; (viii) allows members of the public to participate in
debate through the submission of statements for or against a motion;and
(ix)provides for the town meeting to be recorded and available for future viewing. I further confirm
that I have consulted with Lexington's Commission on Disability regarding system accessibility.
Sincerely,
Deborah Brown
Town Moderator
617-512-7901
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Town of Lexington,MA 02420
PRESORTED
STANDARD
U.S. Postage
PAID
Boston, MA
Permit No. 3011
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
*****'�****ECRWSSEDDM*�`**
Residential
Customer
LEXINGTON
, MA
Detailed info�ynation on Town Meeting Warrant Articles can be
found at httv://www.lexingtonma.gov/town-meeting
Town of Lexington
Motion
2022 Annual Town Meeting
ARTICLE 32 SELECT BOARD TO ACCEPT EASEMENTS
MOTION: That, until July 1, 2023, the Select Board be authorized to acquire on behalf of the Town
easements for the following purposes:roads, sidewalks,vehicular,bicycle or pedestrian access
or passage, and drainage and utilities, where such easements are acquired at no cost to the
Town; and are required pursuant to a land use permit, site plan revieW, or memorandum of
understanding.
(03/17/2022)
Town of Lexington
Motion
2022-2 Special Town Meeting
ARTICLE 3 AMEND GENERAL BYLAW TO ALLOW REMOTE PARTICIPATION
AT HYBRID TOWN MEETINGS
To see if the Town will vote to amend Chapter 118 Section 18 (Quorum) of the Code of the
Town of Lexington to include remote participants as part of the quorum for a meeting; and to
add a new section regarding remote participation at Town Meeting; or to act in any other manner
in relation thereto.
DESCRIPTION: In June 2020, the Legislature temporarily provided express authorization for
representative Town Meetings to be held by remote means due to the COVID-19 pandemic. That
authorization was extended and will expire on July 15, 2022.
This amendment to the general bylaws explicitly recognizes hybrid meetings of Town Meeting
where remote Town Meeting Member participants are allowed to participate fully and count to
meeting quorum requirements. In addition, this amendment includes a new section similar to
Section 17.0 that specifies that remote participation will be governed by a set of operating rules
adopted from time to time by Town Meeting.
DRAFT MOTION
That Chapter 118 of the Code of the Town of Lexington be amended as set forth below, and
further that non-substantive changes to the numbering of this bylaw be permitted in order that it
be in compliance with the numbering format of the Code of the Town of Lexington:
1. Modify Section 118-18 as follows (additions underlined)
§ 118-18 Quorum.
A. The presence of 100 members at a Town meeting for the transaction of business shall be
required to constitute a quorum, except for a motion to adj ourn for which no quorum
shall be required; provided, however, that no vote carrying the expenditure or
appropriation of any sum of money shall be held to be invalid by reason of lack of the
required quorum,unless it appears from the records of the Town Clerk of the meeting
that before the result of such vote was declared the question of the presence of a quorum
was duly raised and that such record shows that the required quorum was lacking.
B. At least 75 members shall be present at the physical location identified in the warrant for
the meetin�.
and
2. Add a new Section 118-20 as follows:
§118-20 Remote Participation at Town Meetings.
STM ARTICLE 2 MOTION
BYLAW REVISIONS
3/17/2022 Town Counsel Draft
A. Hybrid Town Meeting
A hybrid Town Meeting is one where participants may attend the meeting in person or
remotely via an audio or video conferencing system.
B. Remote Participants
If a hybrid meeting is held, Town Meeting Members may participate remotely with the
same privileges and responsibilities as if those Members were attending the Meeting in
person.
C. Operating Rules
(1) After a public hearing, the Moderator, in consultation with the Select Board, and the
Town Clerk, is authorized to define operating rules governing the operation of a hybrid Town
Meeting. The operating rules shall include procedures for: :
(a) Audio and visual communications during the meeting,
(b) Determining if a quorum is present,
(c) Requesting and being recognized to speak or offer a point of order,
(d) Voting, and
(e) Participation by members of the public, staff, and other interested parties
who are not Town Meeting Members.
(2) A Hybrid Town Meeting and its corresponding operating rules must be authorized
by a two-thirds maj ority vote of Town Meeting.
(a) Such authorization may occur at a session of any Town Meeting, including
one proposed to be held as a Hybrid Town Meeting, but must occur before the electronic system
is used for any other business of the meeting.
(b) The Hybrid Town Meeting operating rules shall remain in effect for all
subsequent Hybrid Town Meetings unless a petition signed by 40 or more members is submitted
to the Moderator asking to reconsider the operating rules; or changes to the operating rules are
requested by the Moderator in accordance with the procedures in Subsection 118-20(C)(1). In
either event, authorization for use of the electronic system must again be put to a two-thirds
maj ority vote of Town Meeting.
(date)
2
ATM ARTICLE 34 MOTION
HYBRID/LIMITED REMOTE (SEE HIGHLIGHT)
3/17/2022 Town Counsel Draft
ARTICLE 34 ALLOW FOR SELECT BOARD TO CALL REMOTE TOWN MEETING
MOTION: That the Select Board be authorized to petition the Massachusetts General Court to
enact legislation in substantially the form below, and further that the Select Board be authorized
to approve amendments to said legislation before its enactment by the General Court that are
within the scope of the general obj ectives of this motion:
AN ACT AUTHORIZING THE TOWN OF LEXINGTON TO ALLOW REMOTE
PARTICIPATION AT TOWN MEETINGS
B e it enacted as follows:
SECTION 1. Notwithstanding any general or special law to the contrary, the moderator of the
town of Lexington may request that the select board of the town call for any representative town
meeting to be held through remote participation or a hybrid of in-person and remote
participation, including, but not limited to, by means of a video or telephone conferencing
platform; provided, however, that a meeting held entirely through remote participation may only
be held during and for a period of 5 days after the termination of any weather-related,public
safety or public health emergency declared by the governor unless otherwise permitted by a
general or special law.
SECTION 2. Such a request by the moderator to the select board shall be in writing and shall
include: (i) the moderator's determination and request to hold a town meeting through remote
participation or a hybrid of in-person and remote participation in accordance With this section;
(ii)the video or telephone conferencing platform the moderator has determined to use to hold the
town meeting; (iii) con�rmation that the moderator has consulted with the local disability
commission or coordinator for federal Americans with Disabilities Act compliance; and(iv) a
certification by the moderator that: (A)the moderator has tested the video or telephone
conferencing platform; and(B)the platform satisfactorily enables the remote portion of the town
meeting to be conducted in substantially the same manner as if the meeting occurred in person at
a physical location and in accordance with the operational and functional requirements set forth
in this section.
SECTION 3. A video or telephone conference platform used by a town meeting for remote
participation under this section shall, at minimum,provide for the ability for: (i)the moderator,
town meeting members, town officials and any other interested members of the public to identify
and hear the moderator and each town meeting member who attends and participates in the town
meeting, either remotely or in person, as well as any other individuals who participate in the
remotely-held town meeting, either remotely or in person; (ii)the ability to determine whether a
quorum is present pursuant to the town's bylaws; (iii) a town meeting member, totivn official or
other individual to request recognition by the moderator without prior authorization; provided,
however, that to the extent technologically feasible, the request is visible or audible to other town
meeting members and the public in real time and upon review of the recording of the toWn
meeting proceedings,preserved according to subsection (10); (iv)the moderator to determine
Town of Lexington
Motion
2022-2 Special Town Meeting
when a remote town meeting member wishes to be recognized to speak, make a motion, raise a
point of order or obj ect to a request for unanimous consent; (v)the moderator to recognize a
remote toWn meeting member, town official or other individual to speak and to enable that
person to speak; (vi)the ability to conduct a roll call vote; (vii) any interested members of the
public to access the meeting remotely for purposes of witnessing the deliberations and actions
taken at the town meeting; and(viii)the town meeting to be recorded. Registered voters residing
in the town wishing to participate remotely in a town meeting conducted pursuant to this section
shall submit a request to participate to the town clerk not less than 48 hours in advance of the
town meeting. Upon receipt of the request and verification of the requester's voter registration
status, the clerk shall provide to the requester instructions for participating remotely in the town
meeting,provided that nothing herein shall be construed to require greater participation by non-
town meeting members than required by any applicable general or special law or municipal
charter.
SECTION 4. Within 30 days of receipt of a written request by the moderator for remote
participation at a town meeting pursuant to subsection(1), the select board shall vote to
determine if the town meeting shall be held completely or partially remotely by means of the
video or telephone conferencing platform requested by the moderator.
SECTION 5. If the select board votes to approve the request of the moderator for complete or
hybrid remote participation at a town meeting and the select board has already issued a warrant
pursuant to section 10 of chapter 39 of the general laws calling said toWn meeting, the select
board shall, at the same meeting of the board, approve and issue, in consultation with the
moderator, a notice that expressly states: (i)that the town meeting shall be held remotely by
means of the video or telephone conferencing platform requested by the moderator; (ii)the date
and time of the meeting; and(iii) any information necessary for the moderator, town meeting
members, town officials and interested members of the public to access and witness the
deliberations and actions taken at the toWn meeting remotely, or, if the meeting will be held as
hybrid of in-person and remote participation, in person. The notice issued by the select board
shall be: (i) accompanied by the written request of the moderator submitted to the select board
under subsection(1); (ii) filed and posted in accordance with the requirements of subsection (2)
of section 10A of chapter 3 9 of the general laws; (iii) distributed to each town meeting member;
and(iv)publicly posted at least 10 days before the scheduled date of the remote town meeting.
The notice may include a date, time and place for the town meeting to be resumed if the town
meeting does not vote to continue the town meeting completely or partially remotely pursuant to
subsection (7).
SECTION 6. If the select board votes to approve the request of the moderator for complete or
hybrid remote participation at a town meeting and the select board has not yet issued a warrant
for a town meeting, the select board shall approve and issue a warrant pursuant to section 10 of
said chapter 39 for the town meeting that expressly states: (i)that the town meeting shall be held
remotely by means of the video or telephone conferencing platform requested by the moderator;
(ii)the date and time of the meeting; and(iii) any information necessary for the moderator, town
meeting members, town officials and interested members of the public to access and witness the
2
Town of Lexington
Motion
2022-2 Special Town Meeting
deliberations and actions taken at the town meeting remotely. The warrant issued by the select
board shall be: (i) accompanied by the written request of the moderator submitted to the select
board under subsection(1); and(ii) filed in accordance with said section 10 of said chapter 3 9,
all other applicable laws and any relevant provisions of the town charter or by-laws. The warrant
may include a date, time and place for the town meeting to be resumed if the town meeting does
not vote to continue the town meeting completely or partially remotely pursuant to subsection
��)•
SECTION 7. Within 5 business days after a vote of the select board to approve the request of the
moderator to hold a town meeting completely remotely pursuant to subsection (5) or(6), the
town clerk shall submit certified copies of the vote of the select board and the written request of
the moderator to the attorney general.
SECTION 8. Prior to taking up any business at a representative town meeting held through
complete or hybrid remote participation under this section, the meeting shall vote on whether or
not to commence business at the town meeting completely or partially remotely,by means of the
chosen video or telephone conferencing platform. If the town meeting votes to continue
conducting the town meeting completely or partially remotely, then the town meeting shall
proceed by complete or hybrid remote participation to address the articles included in the
warrant. If the town meeting does not vote to continue conducting the town meeting completely
or partially remotely, then the town meeting shall be adj ourned to the date, time and place
specified in the notice or warrant under subsection (5) or(6). If no date, time and place has been
specified in the notice or warrant, the town meeting shall immediately be dissolved without
taking any votes on any other matters and the select board may call the town meeting pursuant to
a new warrant that provides for the town meeting to be held in person at a physical location in
accordance with said section 10 of said chapter 39, all other applicable laws and provisions of
the town charter and by-laws.
SECTION 9. Any roll call vote taken at a representative town meeting held through complete or
hybrid remote participation pursuant to this act shall be taken by any means that the moderator
determines accurately and securely records the votes of those entitled to vote at the meeting,
including,but not limited to, roll call vote, electronic voting,voting by ballot, voting by phone or
any combination thereof. The vote of each town meeting member on a roll call vote shall be
recorded and kept with the minutes of the town meeting.
SECTION 10. A representative town meeting held completely or partially remotely pursuant to
this section shall be recorded and the recording shall be preserved and made publicly available
on the town's website for at least 90 days after the conclusion of the remote town meeting.
SECTION 11. All actions taken during a complete or hybrid remote town meeting held pursuant
to this section shall have the same effect as if the town meeting had been conducted in person.
(DATE)
3
ATM ARTICLE 34 MOTION
HYBRID MEETINGS ONLY
3/17/2022 Town Counsel Draft
ARTICLE 34 ALLOW FOR SELECT BOARD TO CALL REMOTE TOWN MEETING
MOTION: That the Select Board be authorized to petition the Massachusetts General Court to
enact legislation in substantially the form below, and further that the Select Board be authorized
to approve amendments to said legislation before its enactment by the General Court that are
within the scope of the general obj ectives of this motion:
AN ACT AUTHORIZING THE TOWN OF LEXINGTON TO ALLOW REMOTE
PARTICIPATION AT TOWN MEETINGS
B e it enacted as follows:
SECTION 1. Notwithstanding any general or special law to the contrary, the moderator of the
town of Lexington may request that the select board of the town call for any representative town
meeting to be held through a hybrid of in-person and remote participation, including,but not
limited to, by means of a video or telephone conferencing platform.
SECTION 2. Such a request by the moderator to the select board shall be in writing and shall
include: (i) the moderator's determination and request to hold a town meeting through a hybrid
of in-person and remote participation in accordance with this section; (ii)the video or telephone
conferencing platform the moderator has determined to use to hold the town meeting; �111�
confirmation that the moderator has consulted with the local disability commission or
coordinator for federal Americans with Disabilities Act compliance; and(iv) a certification by
the moderator that: (A) the moderator has tested the video or telephone conferencing platform;
and(B) the platform satisfactorily enables the remote portion of the town meeting to be
conducted in substantially the same manner as if the meeting occurred entirely in person at a
physical location and in accordance with the operational and functional requirements set forth in
this section.
SECTION 3. A video or telephone conference platform used by a town meeting for remote
participation under this section shall, at minimum,provide for the ability for: (i)the moderator,
town meeting members, town officials and any other interested members of the public to identify
and hear the moderator and each town meeting member who attends and participates in the town
meeting, either remotely or in person, as Well as any other individuals who participate in the
town meeting, either remotely or in person; (ii) the ability to determine whether a quorum is
present pursuant to the town's bylaws; (iii) a town meeting member, town official or other
individual to request recognition by the moderator without prior authorization; provided,
however, that to the extent technologically feasible, the request is visible or audible to other town
meeting members and the public in real time and upon review of the recording of the town
meeting proceedings,preserved according to subsection (9); (iv)the moderator to determine
when a remote town meeting member wishes to be recognized to speak, make a motion, raise a
point of order or obj ect to a request for unanimous consent; (v)the moderator to recognize a
remote town meeting member, town official or other individual to speak and to enable that
person to speak; (vi)the ability to conduct a roll call vote; (vii) any interested members of the
Town of Lexington
Motion
2022-2 Special Town Meeting
public to access the meeting remotely for purposes of witnessing the deliberations and actions
taken at the town meeting; and(viii)the town meeting to be recorded. Registered voters residing
in the town wishing to participate remotely in a town meeting conducted pursuant to this section
shall submit a request to participate to the moderator not less than 48 hours in advance of the
town meeting. Upon receipt of the request and verification of the requester's voter registration
status, the moderator shall provide to the requester instructions for participating remotely in the
town meeting,provided that nothing herein shall be construed to require greater participation by
non-town meeting members than required by any applicable general or special law or municipal
charter.
SECTION 4. Within 30 days of receipt of a written request by the moderator for remote
participation at a town meeting pursuant to subsection(1), the select board shall vote to
determine if the town meeting shall be held partially remotely by means of the video or
telephone conferencing platform requested by the moderator.
SECTION 5. If the select board votes to approve the request of the moderator for remote
participation at a town meeting and the select board has already issued a warrant pursuant to
section 10 of chapter 39 of the general laws calling said town meeting,the select board shall, at
the same meeting of the board, approve and issue, in consultation with the moderator, a notice
that expressly states: (i)that remote participation shall be permitted at the town meeting by
means of the video or telephone conferencing platform requested by the moderator; (ii)the date
and time of the meeting; and(iii) any information necessary for the moderator, town meeting
members, toWn officials and interested members of the public to access and witness the
deliberations and actions taken at the town meeting remotely and in person. The notice issued by
the select board shall be: (i) accompanied by the written request of the moderator submitted to
the select board under subsection (1); (ii) filed and posted in accordance with the requirements of
subsection (b) of section 10A of chapter 39 of the general laws; (iii) distributed to each town
meeting member; and(iv)publicly posted at least 10 days before the scheduled date of the town
meeting. The notice may include a date, time and place for the town meeting to be resumed if the
town meeting does not vote to permit remote participation at the town meeting remotely pursuant
to subsection(7).
SECTION 6. If the select board votes to approve the request of the moderator for remote
participation at a town meeting and the select board has not yet issued a warrant for a town
meeting, the select board shall approve and issue a warrant pursuant to section 10 of said chapter
39 for the town meeting that expressly states: (i)that remote participation shall be permitted at
the town meeting by means of the video or telephone conferencing platform requested by the
moderator; (ii) the date and time of the meeting; and(iii) any information necessary for the
moderator, town meeting members, town officials and interested members of the public to access
and witness the deliberations and actions taken at the town meeting. The warrant issued by the
select board shall be: (i) accompanied by the written request of the moderator submitted to the
select board under subsection(1); and(ii) filed in accordance with said section 10 of said chapter
39, all other applicable laws and any relevant provisions of the town charter or by-laws. The
warrant may include a date, time and place for the town meeting to be resumed if the town
meeting does not vote to permit remote participation at the town meeting remotely pursuant to
2
Town of Lexington
Motion
2022-2 Special Town Meeting
subsection (7).
SECTION 7. Prior to taking up any business at a representative town meeting at which remote
participation is permitted under this act, the meeting shall vote on whether or not to commence
business at the town meeting partially remotely, by means of the chosen video or telephone
conferencing platform. If the town meeting votes to continue conducting the town meeting
partially remotely, then the town meeting shall proceed by hybrid remote participation to address
the articles included in the warrant. If the town meeting does not vote to continue conducting the
town meeting partially remotely, then the town meeting shall be adj ourned to the date, time and
place specified in the notice or warrant under subsection(5) or(6). If no date, time and place has
been specified in the notice or warrant, the town meeting shall immediately be dissolved without
taking any votes on any other matters and the select board may call the town meeting pursuant to
a new warrant that provides for the town meeting to be held in person at a physical location in
accordance with said section 10 of said chapter 39, all other applicable laws and provisions of
the town charter and by-laws.
SECTION 8. Any roll call vote taken at a representative town meeting held through hybrid
remote participation pursuant to this act shall be taken by any means that the moderator
determines accurately and securely records the votes of those entitled to vote at the meeting,
including,but not limited to, roll call vote, electronic voting,voting by ballot, voting by phone or
any combination thereof. The vote of each town meeting member on a roll call vote shall be
recorded and kept with the minutes of the town meeting.
SECTION 9. A representative town meeting held partially remotely pursuant to this section
shall be recorded and the recording shall be preserved and made publicly available on the town's
website for at least 90 days after the conclusion of the remote town meeting.
SECTION 10. All actions taken during a hybrid remote town meeting held pursuant to this
section shall have the same effect as if the town meeting had been conducted in person.
(DATE)
3
Town of Lexington
Motion
2022 Annual Town Meeting
ARTICLE 26 APPROPRIATE FOR NEXUS STUDIES
MOTION:That the Town appropriate $75,000 for the funding of two nexus studies to guide the
implementation of a residential development linkage fee, as defined by special legislation
resulting from Special Town Meeting 2020-2 Article 6, and a commercial development linkage
fee, as defined by special legislation resulting from Annual Town Meeting 2021 Article 3 6; and
that to meet this appropriation$75,000 be appropriated from the General Fund unreserved fund
balance. Provided, that said funds may only be expended after special legislation permitting
one or both linkage fees has been enacted by the Massachusetts General Court and signed by
the Governor.
(Revised 03/18/2022)
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James J. Malloy, Town Manager Tel: (781) 698-4540
Kelly E. Axtell, Deputy Town Manager Fax: (781) 861-2921
MEMORANDUM
TO: Select Board
FROM: Jim Malloy, Town Manager
DATE: March 18, 2022
RE: High School, Police Station and Capital Stabilization Framework
As the Board considers the two projects that are coming before Town Meeting this year as PSDUP
proj ects, the goal of tying economic development to lessening the impact to taxpayers as we have
previous discussed as the basis for the Capital Stabilization Framework, I wanted to ensure the Board
had a complete analysis of the debt service impacts from the Police Station and High School proj ects
and the associated reduction in that impact from the use of the Capital Stabilization Fund using the
financially sustainable model that was presented to the Select Board in 2021.
Projects That WilUMay Be Generatin�Revenues to be Transferred into the Capital Stabilization Fund
Attached please find several spreadsheets that indicate the impact of existing approved proj ects and
proposed proj ects relative to contributions to the Capital Stabilization Fund and impact on overall debt
service related to both the proposed high school and police station projects.
As the Board is aware, in general, we are transferring the net increase in property taxes from proj ects
that are either(a) allowed based on a PSDUP approved by Town Meeting; or(b) allowed by the
rezoning of Hartwell in 2021.
To date, the following proj ects are considered"approved" and are moving forward:
• 55 Watertown Street
• 186 Bedford Street
• 1050 Waltham Street
• 440 Bedford Street
Proposed proj ects that are both PSDUPs that are to be considered by the 2022 Annual ToWn Meeting
are:
• 475 Bedford Street
• 99 Hayden
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Each of these projects and their financial contribution to the Capital Stabilization Fund are discussed
below and have previously been presented to the Select Board and others as part of the Capital
Stabilization Framework:
• 55 Watertown Street is a commercial residential project that was approved at the 2018 Fall Town
Meeting as a PSDUP. The pre-development value was $1,198,000 and post development value is
estimated at $40,000,000 for an increased value of$38,802,000. Multiplied by the tax rate, this is
estimated to provide $1,056,190 that would be transferred annually into the Capital Stabilization
Fund. l
• 186 Bedford Street is a mixed-use proj ect that was approved at the 2019 Fall Town Meeting as a
PSDUP. The pre-development value was $145,000 and the post development value is estimated at
$3,500,000 for an increased value of$3,355,000. Multiplied by the tax rate, this is estimated to
provide $91,323 that would be transferred annually into the Capital Stabilization Fund.
• 1050 Waltham Street is a commercial project that was approved at the 2020 Annual Town Meeting
as a PSDUP. The pre-development value was $6,377,000 and the post development value is
estimated at $52,478,000 for an increased value of$46,101,000. Multiplied by the tax rate, this is
estimated to provide $1,254,869.
The following project has been fully approved:
• 440 Bedford Street is a former hotel and restaurant that is part of the Hartwell Avenue re-zoning
and is proposed to be a 3 3 5,000 square foot life science building. The pre-development(current)
value is $6,546,000 (property tax revenues = $177,920) and post-development value is estimated to
be 142,000,0002 (estimated property tax revenues = $3,859,560)with the net increase of property
taxes of$3,681,640 available to be transferred to the Capital Stabilization Fund.
Proj ects that are coming before the 2022 Annual Town Meeting:
• 99 Hayden Avenue is an existing commercial business that is seeking approval of a PSDUP at the
upcoming Annual Town Meeting. This proj ect is proposed to be 743,204 square foot life science
buildings. The pre-development(current)value is $98,558,00 (property tax revenues =
$2,678,806) and post-development value is estimated to be 297,281,600 (estimated property tax
revenues = $8,080,114) with the net increase of property taxes of$5,401,307 available to be
transferred to the Capital Stabilization Fund.
• 475 Bedford Street is the former Boston Sports Club building that is seeking approval of a PSDUP
at the upcoming Annual Town Meeting. This project is proposed to be a 168,000 square foot(this
is reduced from their original 220,000 square foot project) life science building. The pre-
development (current)value is $7,561,000 (property tax revenues = $205,508) and post-
development value is estimated to be $67,200,000 (estimated property tax revenues = $1,826,496)
with the net increase of property taxes of$1,620,988 available to be transferred to the Capital
Stabilization Fund.
1 Please note,this project and other projects that have been previously approved and are under construction are based on estimates from FY21
values/tax rates,etc.which is estimated to increase each year. However,for this analysis these numbers are constant into the future.
2 Estimated values for new projects at 440 Bedford,475 Bedford and 95/99 Hayden are estimated at the FY22 per square foot value for assessing similar
buildings at$400 per s.f.
The estimated property values and property taxes above do not take into consider the large parking
garages associated with each property. These values and property taxes would be in addition to the
figures above and those used in the attached analysis.
For the proj ects that have full approval and are either already under construction or ready to begin
construction will generate the following total revenues to be transferred into the Capital Stabilization
Fund:
55 Watertown Street(Natl Dev) $ 1,050,000
186 Bedford Street $ 90,000
1050Waltham Street $ 1,250,000
440 Bedford $ 3,681,640
Approved Projects $ 6,071,640
For the two proj ects that have not yet been approved by Town Meeting, these are estimated to generate
the following total revenues to be transferred into the Capital Stabilization Fund:
475 Bedford (Not Approved Yet) $ 1,620,988
99 Hayden (Not Approved Yet) $ 5,401,307
ProjectsYettobeApproved $ 7,022,295
Combined the approved/yet to be approved projects are estimated to generate $13,093,935 in revenues
that may be transferred(annually) into the Capital Stabilization Fund.
Impact on Hi�h School and Police Station Debt Issuance
Assuming the Police Station Proj ect and the High School Renovation (or new High School)Proj ect are
approved by Town Meeting and continue to move forward, the Town will be issuing debt for these two
proj ects. For the purposes of this analysis the following assumptions are made for each proj ect:
• Police Station—That the project debt total will be $33,500,000 (previous debt and cash
authorizations+the $32,400,000 on the 2022 Annual Town Meeting warrant) and that the debt
issuance will be for 20 years at 4.0% interest.3
• High School—That the project will total $350,000,000 with a 25%reimbursement rate from the
Commonwealth's MSBA program and that the remaining debt will be issued for 30 years at 4.0%
interest.4 The attached debt service schedule that is being modeled is a level payment (as opposed
to level principal) over the period to reduce the overall annual payment. The final decision on how
the debt will be issued can be determined at a later date.
As recently reported to the Select Board, the Police Station debt is estimated to cost the average single-
family taxpayer$25 8 the first year of the debt down to $149 in the 20th year of the debt repayment
(average of$204 per year). This works out to approximately a 1.6% increase over current taxes for the
3 Please note that the exact interest rate will not be known until such time that the borrowing occurs. Additionally,the segmenting of the debt into 10,
15,20 or 30 years will be made at that time.
4 The actual cost of the project,MSBA reimbursement rate and interest rate will be determined at a later date,the presumption given the cost of the
project is that it will be a 30-year debt issuance.
first(highest) year. Please see the attached debt service schedule which shows both a 20-year debt
schedule and 30-year debt schedule (Table 1).
The High School debt proj ection is more complicated based on two factors as well as the potential shift
in the tax base from residential to commercial due to this development, which will also lessen the
burden on residential taxpayers. First, the MSBA reimbursement, which for purposes of this analysis
is estimated at 25%, and second, the Capital Stabilization Framework and the amount that will be
generated by the proj ects above (and future proj ects) and how that impacts the final amount that will
need to be raised annually to retire the debt. In the attached(Table 2)please note that the "Gross"
figures are without accounting for the impact of the Capital Stabilization Funds and the "Net" figures
a�e accounting for the impact of the Capital Stabilization Funds. While this will likely require a
discussion to review this table, in summary, the use of Capital Stabilization Funds (the $13,093,935
estimated above) will reduce the impact to the Average Single Family Taxpayer from an estimated
$1,3 O 1 (7.8% increase)to an estimated $179 (1.1% increase) in the first year of the debt.
Combined Costs for Police Station and Hi�h School Proi ects
Attached (Table 3) is a spreadsheet that combines the Tables 1 &2 to provide a combined analysis of
both proj ects and the estimated impact of these two proj ects on the average single-family taxpayer.
For this analysis the assumption is that the Police Station will be completed in 2024 with the first year
debt payment in Fiscal Year 2025 and that the High School will be completed in 2028 with the first
year debt payment in Fiscal Year 2029. From this analysis, the first year debt of the Police Station will
impact the average single-family taxpayer with approximately a 1.6% increase and the first year
(FY25) of the combined Police Station and High School Debt(FY29) will impact the average single-
family with approximately a 2.3% increase (net amount with Capital Stabilization Funds included).
Please note this analysis does not take into consideration the Town's total debt service costs over the
30-year window, as much of the Town's other existing debt will be retiring during this time period as
has been presented during the budget summits.
The following is a summary of the information with the backup information in the more detailed
Tables that are attached.
475 Bedford 99 Hayden 440 Bedford
Per s.f.value $ 400 $ 400 $ 400
Proposed s.f. 168,000 743,204 355,000
FY22 Commercial Tax Rate $ 27.18 $ 27.18 $ 27.18
Current Value $ 7,561,000 $ 98,558,000 $ 6,546,000
Current Taxes $ 205,508 $ 2,678,806 $ 177,920
Estimated Future Value $ 67,200,000 $297,281,600 $142,000,000
Estimated Future Taxes 1 $ 1,826,496 $ 8,080,114 $ 3,859,560
Amount to be transferred into CSF $ 1,620,988 $ 5,401,307 $ 3,681,640
55 Watertown Street(Natl Dev) $ 1,050,000 CSF Policy Framework
186 Bedford Street $ 90,000 CSF Policy Framework
1050 Waltham Street $ 1,250,000 CSF Policy Framework
440 Bedford $ 3,681,640 Does not include 575 space parking garage...
475 Bedford (Not Approved Yet) $ 1,620,988 Does not include 486 space parking garage...
99 Hayden (Not Approved Yet) $ 5,401,307 Does not include expanded parking garage...
Approved Projects $ 6,071,640
Not Approved Projects $ 7,022,295
Total Approved + Not Approved $ 13,093,935
1 Based on the FY22 Tax Rate of$27.18
I look forward to discussing this analysis more with the Select Board to ensure that you have a full
understanding of the debt and impact from the new Capital Stabilization Framework. In the interim,
should you have any questions or need clarification,please do not hesitate to reach out. Thanks.
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REPORT TO THE
2022 ANNUAL TOWN MEETING
Select Board:
Jill I. Hai, Chair; Douglas M. Lucente, Vice-Chair,
Joseph N. Pato, Suzanne E. Barry, Mark D. Sandeen
Kim Katzenback, Executive Clerk
Tab1e of Contents
Message from the Select Board Page 1
Another Unpredictable Year Page 2
American Rescue Plan Act (ARPA) Page 2
New Capital Stabilization Funding Framework Page 3
Social Racial Equity Initiatives Page 4
Municipal &School Building Projects Page 5
Update on recent Home Rule Petitions Page 7
2025: The 250th Anniversary of the Battle of Lexington Page 8
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March 2022
Message from the Select Board
The Select Board has prepared this written report to Annual Town Meeting 2022 under Article 2. This
report contains an update to Town Meeting on the status of several topics the Board f elt would be of
interest to Town Meeting Members. These topics include: the Town's American Rescue Plan Act (ARPA)
initiatives and other municipal finance initiatives, continuing efforts to move forward with our Social
Racial Equity Initiatives, an update on Municipal Building Projects, an update on the status of recent
actions at Town Meeting regarding Home Rule Petitions and the progress on the Semiquincentennial
(250th) Celebration of the Battle of Lexington coming in 2025.
Should you have any questions or comments regarding this report, the Board encourages you to get in
touch with any member of the Board via email (below) or by calling the Select Board Office (781-698-4580)
to schedule a phone conversation or meeting.
• Jill Hai, Chair: jhai@lexin tonma.�
,
• Doug Lucente,Vice-Chair: dlucente@lexin�tonma.�ov
• joe Pato:jpato@lexin�tonma.�ov
n
• Suzie Barry: sbarry@lexin tonma. ov
J
• Mark Sandeen: msandeen@lexin tonma.�ov
�
Respectf ully submitted,
Lexington Select Board
Jill I. Hai, Chair
Douglas M. Lucente, Vice-Chair
Joseph N. Pato
Suzanne E. Barry
Mark D. Sandeen
1
Another Unpredictable Year
2021 began with the distribution of vaccines and hope f or a return to a more pre-pandemic status. By the
beginning of Fiscal Year `22 in July, municipal staff returned to a staggered in-person work schedule.
Lexington had a very high vaccination participation rate and,by September,over 90% of eligible residents
had received at least one shot. However, as first De1ta and then Omicron surged and the case count in
town hit unprecedented levels, the Select Board joined the Board of Health in issuing a mask mandate,
municipal committees continued to meet remotely, and the Select Board and Town Moderator agreed to
once again hold Special Town Meeting remotely. We were able to grant permits f or some outdoor events
throughout the f all,including a Veteran's Day Car Parade and Re-Discovery Day.
Municipal buildings re-opened to the public July 15, 2021 and as we pass the second anniversary of the
pandemic,we look f orward to the return of many of our treasured community events,including Patriots'
Day celebrations,for the first time since 2019. Legislation to extend remote public meetings authorization,
f ollowing the expiration of the COVID-19 State of Emergency, remains in eff ect through Ju1y 15, 2022,
allowing a thoughtf ul transition to hybrid meetings,as we work to retain the best of what we have learned
about remote access providing increased access and inclusion.
This was another year which posed great challenges, and we are grateful to the entire municipal staff for
their adaptability, perseverance and commitment, of ten on the front lines of COVID-19. We also
remember those Lexington residents lost, and all residents who suffered losses, may their memory be a
blessing to those they left behind.
American Rescue P1an Act (ARPA)
American Rescue Plan Act(ARPA) Funding
The American Rescue Plan Act of 2021 (ARPA) was passed by the f ederal government to support
communities across the country in responding to and recovering from the COVID-19 pandemic. Federal
funds from ARPA are intended to address the negative health and economic impacts caused by the
pandemic. Lexington is receiving $9,903,381 in ARPA f unding. The allocation f or Lexington, which is
distributed through the Massachusetts Department of Revenue,is based on the Town population.
ARPA Obj ectives and Eligible Uses:
ARPA f unding is available f or use until the end of 2024.The f ederal government has outlined the primary
objectives for the use of these funds:
• Support urgent COVID-19 response eff orts to continue to decrease spread of the virus and bring
the pandemic under control
• Replace lost revenue f or eligible state, local, territorial, and Tribal governments to strengthen
support f or vital public services and help retain j obs
• Support immediate economic stabilization for households and businesses
• Address systemic public health and economic challenges that have contributed to the unequal
impact of the pandemic.
• Provide premium pay for essential workers - offering additional support to those who have and
will bear the greatest health risks because of their service in critical infrastructure sectors
• Invest in water,sewer,and broadband infrastructure-making necessary investments to improve
access to clean drinking water, support vital wastewater and stormwater inf rastructure, and to
expand access to broadband internet:
The federal government specifically noted uses of funds that are NOT eligible such as: contributions to
Pension Fund; contributions or replenishment of reserves or `rainy day' funds; direct or indirect
application of funds to reduce tax revenues/ tax rate; Payments for legal settlements; payments for debt
service; general infrastructure spending(above amount identif ied as lost revenue).
2
Select Board Priorities for ARPA Spending
For the current year, the Select Board has set the priorities f or ARPA spending in areas that address the
immediate needs of our residents and businesses.Specifically,the Select Board identified needs of housing,
f ood insecurity,public health and saf ety and economic stimulus and resiliency f or our community
Additionally, the Select Board is seeking to set aside a portion of the ARPA funds for an inclusive and
public participatory budgeting process.
Approved ARPA Spending:
To date,the Select Board approved using$1,190,000 in ARPA funds in the following areas:
• Public Health including: $100,000 for ongoing support for the Public Health Office; $175,000 for
community Covid Testing Events;$25,000 for purchasing of N95 masks and rapid at home tests.
• Affordable Housing including: $115,000 for design work on the LexHAB Vine Street project;
$315,000 f or a down payment on af f ordable housing units; $20,000 to assist in the development of
an Affordable Housing Trust.
• Economic Development including:$250,000 in local business grants f or businesses that have been
impacted by COVID; $50,000 f or Arts and Cultural organizations that have been impacted by
COVID.
• Human Services including: $90,000 f or: Mental health clinician services; $50,000 f or local food
insecurity programs.
Next Phase f or ARPA Spending
The Select Board will continue to prioritize addressing the urgent needs of the community and will be
working with the Town Manager to determine how the remainder of the Town's ARPA funds should be
allocated. Additionally,we will be further exploring a proposed participatory budgeting component that
would provide an opportunity for residents to weigh in on how a portion of the funds may be used.
New Capital Stabilization Funding Framework
In November 2022 the Select Board approved a new Capital Stabilization Funding Framework as proposed
by the Town Manager and in collaboration with both the Appropriation Committee and the Capital
Expenditures Committee. In anticipation of the need for a Lexington High School construction project,the
largest capital project the Town of Lexington has ever seen,we sought a long-term,financially sustainable
f unding mechanism to provide dedicated f unding f or the Capital Stabilization Fund (CSF). This is meant
to ensure that larger capital projects and future debt service do not place an unmanageable burden on
taxpayers.
The framework recognizes the effort by the Town of Lexington to simultaneously identify and attract
opportunities for commercial development, and accommodate the substantial need for capital project
f unding. Rather than having "New Growth," f rom significant commercial developments be allocated
between the Town and School departments via the Revenue Allocation Model,any additional incremental
property tax revenue generated from new commercial developments shall be dedicated and annually
appropriated to the CSF. Included commercial developments are those which go through the Preliminary
Site Development and Use Plan (PSDUP) process and have an approved project Memorandum of
Understanding to create a Planned Development District; as well as those developed through the zoning
changes approved at the 2020 Special Annual Town Meeting f or the Hartwell Avenue area.
3
Social Racial Equity Initiatives
The Select Board recognizes that social and racial injustice has deep roots.The Board has made a proactive
and ongoing commitment to engage in comprehensive and ongoing community conversations to better
understand community needs and to consider diversity, equity, and inclusion in policies and plans, all
with the goal of making Lexington a truly equitable community f or a11.
Whi1e the Select Board was already f ocused on diversity, equity, and inclusion, in 2020 a national debate
on policing emerged as a result of George Floyd's murder in Minnesota.
In response, the Town held several public meetings where residents could voice their recommendations
and concerns. The Town also hired All ACES to engage with Town staff, the Select Board, and the
community at large over the course of several months with the goal of raising awareness and developing
capabilities to advance racial equity in Lexington.
In addition, two members of the Lexington Select Board held meetings with a wide cross-section of
cultural, civic, and community organizations f rom March through June 2021, to better understand local
perspectives on policing and replacing the police station.
Community members participating in these conversations were generally supportive of the Lexington
Police Department. Nonetheless, some community members expressed direct concerns and discussed
negative experiences. While none of the participants felt there were broad underlying problems, some
clear specific issues were identified for consideration and are explored in more detail in the Select Board
report on communitY f eedback on policin�in Lexin�ton.
The Town also commissioned Lexingtori s Town Counsel(Anderson 8�Kreiger LLP)to review Lexington's
Police Department policies f or any unintended bias or discriminatory policies. That review was led by
Carmen Ortiz, a former United States Attorney for the District of Massachusetts. The Police Department
has completed implementation of 23 of the 32 policy change recommendations outlined in the report and
is in the process of implementing the remaining 9 policy change recommendations. The Police Chief has
also expressed the department's commitment to implementing the recommendations of the report and to
continuous and ongoing improvement in this area.
Town Meeting unanimously adopted Warrant Article 8 Systemic Racism Resolution during STM 2020-2.
The Select Board has adopted Diversity, Equity 8� Inclusion as one of its top priority goals, including a
commitment to develop and implement a comprehensive racial equity plan, consider racial and other
equity impacts in all decisions and planning processes, and incorporate the goals of Town Meeting's
systemic racism resolution in each department's goals and objectives. The Select Board recognizes that
accomplishing these goals will require an ongoing staff ing and budgetary commitment to continuous
improvement.
The Town of Lexington hired a Chief Equity Officer in July 2021 to lead the Town in achieving these goals
while prioritizing community engagement. The Chief Equity Officer is currently actively focused on
expanding the applicant pool for Town staff positions,with the goal of hiring and retaining staff of diverse
backgrounds and identities. The Chief Equity Officer has also begun a series of community engagement
and communication initiatives including:
• Forming the Strategic Equity Advisory Team (SEAT) with representatives from as many
communities as possible,
• Participating on the COVID-19 effects on persons with disabilities working group in consultation
with the Human Rights Committee and the Commission on Disability,and
• Launching the Coffee with the [Police] Chief program to foster better understanding and
communications between the community and the Police Department.
4
Municipal8� School Buildings
The Board continues to address the issues of maintaining and improving our municipal and school
building infrastructure. The following is the current status of Lexingtori s building projects.
Westview Cemetery Administration Building
Start Date: Construction contract is anticipated to be awarded in April 2022
Estimated Project Completion Date: Early CY 2023
Proj ect Budget: $4,330,000
Funding:ATM 2017-Article 120/ATM 2020-Article 16k/ STM 2021-1 Article 7
Design f unding of $270,000 was approved at ATM 2017. Initial construction f unding of $3,290,000 was
approved at ATM 2020 under Article 16k. Initial construction bids came in higher than the appropriated
amount. As a result,Town Meeting approved additional construction funding of$770,000 at STM 2021-1
under Article 7. The second round of construction bids have come in within the updated project budget.
The Department of Public Facilities expects construction to begin in Spring 2022 with project completion
in early 2023.
Lexington Police Station
Status: Construction Documents under development.
Estimated Project Completion Date:TBD Pending Town Meeting approval
Proj ect Budget: Currently$2,117,622 has been appropriated thru Construction Documents
Funding:ATM 2018-Article 14/ STM 2021-1 Article 5a/[Pending STM 2022-1 Article 2 approval]
All members of the Select Board believe that the police station building needs to be replaced. The Select
Board determined that the new Lexington Police Station will be located at 1575 Massachusetts Avenue in
March of 2020. In October 2020 and March 2021,the Select Board paused funding and additional design
work on the police station project until the community conversations about the future of policing were
completed. Those community conversations on the future of Policing concluded June 2021. The Select
Board reviewed those findings and approved moving forward with the Police Station design based on a
revised Police Station design which incorporates additional space to provide the f lexibility needed to
accommodate anticipated changes in policing.
Lexington Police Station Swing Space Construction
Proj ect Start Date:Apri12022
Estimated Project Completion Date:September 2022
Proj ect Budget: $615,000
Funding:STM 2021-1 Article 5b
Special Town Meeting 2021-1 authorized funds to modify the 173 Bedf ord Street f acility so that f acility can
act as swing space f or the Police Department during the construction of the new Police Station. The
contractor was selected and kickoff ineetings took place in March 2022.
Hosmer House
Appropriation: $50,000
Funding:STM12018-Article 5 / ATM 2020-Article 10m(2) Not approved
Article 5 of the 2018 Special Town Meeting appropriated $50,000 f or a study regarding relocation or
renovation of the Hammond A. Hosmer house, located at 1557 Massachusetts Ave. A committee was
f ormed with representatives of the Select Board,Permanent Building Committee,Historical Commission,
Historic Districts Commission (HDC),Public Facilities Department and the Architectural firm LDa. After
reviewing the recommendations of that committee,the Board felt strongly that the Hosmer House should
5
be returned to its intended use as a home and were in support of moving the Hosmer House to enable
construction of the Police Station project.
Article 10m(2) of the 2020 Annual Town Meeting asked f or an appropriation of $25,000 f or LexHAB to
complete a f easibility study to reuse the house as aff ordable housing at Vine Street. That motion was not
approved by Town Meeting.
The Town Manager issued a request f or proposals (RFP) in July 2020 f or the house to be moved and/or
acquired, and received one qualifying bid. After extensive review and evaluation, the Select Board
determined at their February 8,2021 meeting that the bid did not meet the objectives of the RFP.The Select
Board authorized the Town Manager in March 2021 to issue another RFP, this time including a list of
specific properties where the f acility could be moved and encouraging potential public/private
partnerships.There were no responses to this RFP.The Select Board voted on January 24,2022 to authorize
the Town Manager to begin a Section 5C demolition permit request to the HDC.The HDC voted on March
3,2022 to deny the demolition permit request.
The Town Manager is continuing to look f or other locations to move the Hosmer House prior to
commencement of the Police Station construction project.
Lexington Fire Department Headquarters
Construction Start Date:November 2018
Proj ect Completion Date:October 2020
Proj ect Budget: $19,943,700
Funding:STM 1 2017-Article 2/STM 4 2017-Article 4/ATM 2018-Article 13
The Town issued an RFP to install a solar energy system on the roof of the Fire Station and has entered
into a contract with a solar energy company to complete that installation.
01d Reservoir Bath House Renovation
Appropriation: $620,000
Funding:ATM 2019-Article 14g
A11 bids received by the Town exceeded the appropriation approved by Town Meeting. The Department
of Public Facilities and Recreation Department staf f have proposed installing a pref ab f acility to lower
overall project costs. DPF staff are evaluating procurement alternatives required to complete the project.
Center Bathroom&Maintenance Building Renovation
Appropriation: $100,000
Funding:ATM 2020-Article 16b/ ATM 2021-Article 16g/ ATM 2022-Article 10e
2020 Annual Town Meeting approved$100,000 in design and engineering funds for the Center Bathroom
building renovation project.At the 2021 Annual Town Meeting,the Select Board recommended indefinite
postponement of warrant article 16g requesting $915,000 in construction f unding to a f uture Town
Meeting. 2022 ATM will consider whether to approve warrant article 10e requesting$915,000 in funding
for this project.
Lexington High School Feasibility Study
Funding:ATM 2021-Article 24 IP'd/[Pending STM 2022-2 Article 2 ($1,825,000) approval]
The Superintendent,with support of the School Committee and Board of Selectmen,submitted a Statement
of Interest (SOI) to the Massachusetts School Building Authority (MSBA) on March 17, 2019, requesting
6
state support for a high school building project. The MSBA did not invite Lexington to participate in
December 2019 and again did not invite Lexington to participate in March 2021.
The MSBA did invite Lexingtori s SOI f or the Lexington High School to participate into the MSBA's
eligibility period in March 2022.The Town's Eligibility Period will commence on June 1,2022 and conclude
on February 27,2023.During this time,the Town must complete the preliminary requirements defined by
the MSBA. Invitation into the Eligibility Period is not an invitation to Feasibility Study. Moving forward
in the MSBA's process requires collaboration with the MSBA, and an invitation to Feasibility Study will
require a further vote of the MSBA Board of Directors.
The 270-day eligibility period begins the MSBA approval process with a definitive schedule f or the
completion of preliminary requirements, assisting with the determination of financial and community
readiness,and identifying needs for planning and budgeting.Successful completion of all activities in the
Eligibility Period will allow the Town to be eligible f or an MSBA invitation to Feasibility Study.
Update on recent Home Rule Petitions
There are four home rule petition requests approved at recent Town Meetings that remain under
consideration by the legislature.No f inal action has been taken by the legislature on any of these petitions.
• STM 2020-2:Article 6 -Authorize Special Legislation Development Surcharge for Community
Housing (Citizen Petition)
Bill H.4314 (male�islature. o�v�An Act authorizing a development surcharge f or community
housing in the town of Lexington
Status: Ref erred to Joint Committee on Municipalities and Regional Government. Reporting date
extended to Wednesday March 16,2022.
• ATM 2021:Article 26 -Petition General Court to Amend Legislation Regarding Permanent
Transportation Funding
Bi11 H.3892 (m�islature. o�v�An Act authorizing the town of Lexington to establish transit
improvement districts
Status:Ref erred to Joint Committee on Transportation
Reporting date extended to Friday March 25,2022,pending concurrence
• ATM 2021:Article 29-Clean Heat-Authorize Special Legislation to Regulate Fossil Fuel
Infrastructure and Adopt Bylaw Amendment Enabling Legislation
Bill H.3893 (m�islature.�ov�An Act authorizing the town of Lexington to adopt and enforce
local regulations restricting new fossil fuel infrastructure in certain construction
Status:Ref erred to Joint Committee on Telecommunications,Utilities and Energy
Reporting date extended to Monday May 2,2022
• ATM 2021:Article 36-Authorize Special Legislation-Development Surcharge for Affordable
Housing (Citizen Petition)
7
Bill H.3891 (male�islature. ov� An Act to establish a surcharge on specific commercial
development activities f or the purpose of f unding the creation of community housing
Status: Ref erred to the committee on Housing,reported f avorably on February 2022. Pending
f urther action.
2025: The 250th Anniversary of the Battle of Lexington
In the Spring of 2021,the Select Board appointed the f ollowing members to the Semiquincentennial
Commission (Lex 250) the official Town entity dedicated to helping the Town of Lexington plan events
f or the 250th Anniversary of the Battle of Lexington in 2025:Suzanne Barry (Select Board Member),
Stephen Cole,Jr. (Community Representative),Steven Conners (Reenactment Community),Barry Cunha
(Local Business Representative),Bebe Fallick(Tourism Committee Representative), Cerise Jalelian (Town
Celebrations Committee Representative),Ju1ie O'Leary (Civic Representative),Pau1 O'Shaughnessy
(Historical Organization Representative),Monami Roy (Community Representative),Sara Sadeghi
(Lexington Public Schools Representative),Jillian Tung(Music &Arts Representative).
The Commission held their first meeting in June of 2021 to review their charge,committee structure,
important upcoming dates in the years ahead,local, state and federal efforts to date and begin the
planning process. The Commission is currently meeting twice per month and working on a video,a
logo, getting working groups set up and a schedule of events.
Select Board Member Suzie Barry continues to work with representatives from the Towns of Concord,
Lincoln,Bedford,Arlington and representatives from Minuteman National Historical Park and Hanscom
Field to share inf ormation regarding events that may be planned in the Battle Road Communities in 2025.
Ms. Barry was also appointed by the Select Board as Lexington's representative to the Commonwealth's
Special Commission on the 250th Anniversary of the American Revolution.
There will be ample opportunities f or interested residents and groups to volunteer as part of Lex250
events,be sure to watch the Town Website, Town E-Newsletter"Link to Lexington" and local papers for
updates.
8
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AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Vote to Remove Member From the Semiquincentennial Commission(Le�50)
PRESENTER: ITEM
NUMBER:
Board Discussion
I.3
S UMMARY:
T he S elec t B o ard is b eing as ked to remo ve a memb er o f the S emiquinc entennial C o mmis s io n(L ex25 0) fo r
exc es s ive ab s enteeis m. E ffo rts to c o mmunic ate with the memb er b y the Ac ting C hair o f the S emiquinc entennial
C o mmis s io n, S elec t B o ard O ffic e and To wn C lerk's O ffic e have remained unans wered s inc e the memb er's
appointment in April o f 2021.
Pursuant to the Lexington S elect Board-Town Manager Act, specif'ically, S ections 2(b) & (�, the appointing
autho rity, in this c as e the S elec t B o ard, c an remo ve a memb er fo r c aus e. T he S elec t B o ard is s eeking to
remo ve C o mmis s io n M emb er S ara S ad eghi fro m her ro le as the L exingto n P ub lic S c ho 01 R ep re s entative fo r
exc es s ive ab s enteeism from p artic ip ation on the S emiquinc entennial C ommis s ion(Lex250)to b e effective
March 21, 2022.A formal letter of this intent was mailed and emailed to Ms. Sadeghi on March 3, 2022 and is
attac hed. T he intentio n is to rec ruit fo r the p o s itio n o nc e the vac anc y is c re ated b y her remo val.
SUGGESTED MOTION:
Mo ve to remo ve S ara S ad eghi as a memb er o f the S emiquinc entennial C o mmis s io n(L ex2 5 0)to b e effec tive
immediately.
FOLLOW UP:
S elect Board O ffice
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 B:OSpm
ATTACHMENTS:
Description Type
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�"r����"������'��� SELECT BOARD OFFICE
JILL I.HAI,CHAIR
JOSEPH N.PATO
SUZANNE E.BARRY
DOUGLAS M.LUCENTE TEL: (781)698-4580
MARK D.SANDEEN FAX: (781)863-9468
March 3, 2022
Ms. Sara Sade�hi
Lexington,MA
Via email:
RE: Excessive Absenteeism—Semiquincentennial Commission(Lex250)
Letter of Intent to Remove
Dear Ms. Sadeghi:
Please be advised that due to your excessive absenteeism over the past year from the Semiquincentennial Commission
(Lex250), on behalf of Select Board, I am initiating the provisions of the Lexington Select Board-Town Manager Act,
specifically, Sections 2(b) & (� and providing you the five-day notice as required by these sections that the Select
Board intends to remove you as a member of the Semiquincentennial Commission(Lex250).
The Chair of the Semiquincentennial Commission has previously reached out to you to ascertain your intent to
continue to serve and has not received a response.
This letter is being sent via email and the United States Postal Service. Our intent is to terminate your term on the
Semiquincentennial Commission on March 21,2022,to be effective immediately.
Sincerely,
�.
Jill I. Hai
Select Board Chair
JIH/sp
cc: S. Barry, Chair of the Semiquincentennial Commission(Lex250)
J. Malloy, Town Manager
M. de Alderete,Town Clerk
1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420
Email:selectboard@lexingtonma.gov
LEXINGTON CODE
The powers, duties and responsibilities of elected officials shall be as now or hereafter provided
by applicable provisions of general laws, special acts, by-laws, and votes of the town, except as
otherwise expressly provided herein.
Notwithstanding the election by the voters of the town of the officers named in this section,
such officers shall be available to the manager for consultation, conference and discussion on
matters relating to their respective offices.
Section 2.Appointed Officials
(a) The selectmen shall appoint and may remove a town manager as hereinafter
provided.
(b) The selectmen shall appoint a board of appeals, a town comptroller, a town
counsel, the trustees of public trusts, the town celebrations committee, the historic
districts commission in accordance with chapter four hundred and forty-seven of
the acts of nineteen hundred and fifty-six, the fence viewers, election officers,
registrars of voters other than the town clerk and such other offices, boards, and
committees as they shall hereafter be directed to appoint by by-law or vote of the
town.
(c) The moderator shall appoint the appropriation committee and such boards,
committees and officers as he may now or hereafter be directed to appoint by any
applicable law,by-law or vote of the town.
(d) The town manager shall appoint, subj ect to the approval of the board of
selectmen:—
1. a board of health,
2. a conservation commission, and
3. a recreation committee.
(e) The town manager shall appoint a town clerk, a town treasurer, a tax collector, a
permanent building committee, a board of assessors, constables, a chief of police, a
fire chief, a director of civil defense, a planning director, with the approval of the
planning board, a director of public works, a building commissioner, a cemetery
superintendent and, except as provided in subparagraphs (a), (b), (c) and (d), all
other officers, boards, committees, commissions and employees of the town with
the exception of the elected officials specified in section one and secretarial
assistants to the selectmen, employees of the school department and the housing
authority and professional and semiprofessional employees of the library.
(� Any person so appointed under subparagraph (b), (d) and (e) who is not subj ect to
the provisions of chapter thirty-one of the General Laws may be removed by the
appointing authority for cause on five days notice in tivriting setting forth the cause
A201:18 lo-oi-Zoos
SPECIAL ACTS
of such removal; provided, however, that no removal shall be made of officers
listed in subparagraph(d), except with the approval of the selectmen.
(g) The retirement board as constituted by chapter thirty-two of the General Laws, and
the membership of the board of library trustees shall not be affected by the
acceptance of this act. The powers and responsibilities of the Trustees of Public
Trusts, as prescribed by chapter one hundred and seven of the acts of nineteen
hundred and ten, shall not be changed by acceptance of this act.
(h) Any vacancy occurring in any of the offices, boards, committees or commissions
referred to in this section shall be filled for the balance of the unexpired term or for
a new term as the case may be by the original appointing authority.
Section 3. Memberships, Terms,Powers, Duties and Responsibilities
The number of inembers of boards, committees and commissions appointed as provided in the
preceding section,the length of the term of each member thereof and of officials and employees
so appointed, and the powers, duties and responsibilities of the same shall be as now or
hereafter provided by any applicable law,by-law or vote of the town except as herein otherwise
provided. The board of fire commissioners shall be abolished, and its potivers, duties and
responsibilities shall be assumed by and devolve upon the fire chief, except those which are
herein conferred upon the town manager. The board of cemetery commissioners shall likewise
be abolished, and its powers, duties and responsibilities shall be assumed by and devolve upon
the cemetery superintendent except those which are herein conferred upon the town manager.
Upon appointment and qualification of the various officials as provided in section two, the term
of office and all powers and duties of each person theretofore holding such office shall cease
and be terminated, except that the terms of office of such persons who continue shall not be
interrupted and the powers and duties of the board abolished herein shall be conferred and
imposed upon the town manager to the extent hereinafter provided.
Officers,boards, committees and commissions appointed by the town manager shall possess all
the powers and rights and shall be subject to all the duties and liabilities speci�cally conferred
or imposed by any applicable provision of law upon them or upon officers, boards, committees
or commissioners having corresponding powers and duties.
Section 4. Multiple Offices
No member of the appropriation committee, other than the town comptroller, and no member of
the capital expenditures committee shall be a town officer or a town employee, other than town
meeting member, nor shall he serve on any other board, committee or commission of the town
or any subcommittee appointed by any other town official, board, committee or commission,
except that he may serve on the j oint school committee-teachers' salary advisory committee or
special committees which may be created from time to time by vote of the toWn meeting When
such vote expressly authorizes him to so serve.
A201:19 lo-oi-Zoos
COMMITTEE CHARGE
Semiquincentennial Commission (Lex250)
Members: 11 Members
Appointed by: Select Board
Length of Term: Following the completion of all planned activities in 2026.
Meeting Times: As determined by the Commission.
Provide for a minimum of three community meetings (one daytime/one
evening/one weekend day)to solicit public comment within the first 18
months of the Commission's formation.
Description: To evaluate, make recommendations and coordinate the Town-wide
activities to be held to commemorate the 250th Anniversary of the Battle of
Lexington (which will take place in April 2025) and other historical events
related to the founding of our Country. And to further the coordination of
the Town's events with local, state, regional and federal events.
Deliverables: As part of its study and investigation, the committee shall
develop a comprehensive plan for celebrating and promoting the 250th
anniversary of the Battle of Lexington to include:
1. Identify funding needs
2. Identify potential sources of funding including but not limited to:
a. Commemorative Memorabilia
b. Public/Private Partnerships
c. Gifts and Grants (private, State and/or Federal)
3. Identify opportunities for individuals or organizations to
participate in celebrations with a commitment to diversity,
inclusiveness, and opportunity at all levels and activities
4. Investigate opportunities for a possible permanent memorial
5. Transportation-related issues
6. Marketing and communication
7. Determine what sub-committees or additional staffing
requirements (event planning)may be necessary and seek proper
approval from the Select Board
8. Updates will be presented to the Select Board at least Quarterly.
Criteria for Membership:
Appointments will be made by the Select Board. The Select Board Will also designate a Chair.
One Member from each of the following Boards or Committees will serve on this committee:
• Select Board
• Tourism Committee
• Town Celebrations Committee
Along with representatives from each of the following groups:
• Civic/Community Group Representative
• 2 Community Members with a background or interest in history, event planning and
or logistics
• Local Museum or Historical Organization Representative
• Lexington Public School Representative
• Local Business Representative
• Music &Arts Community Representative
• Reenactment Community Representative
Staff support as appropriate from the following departments: Department of Public Works,
Economic Development Office, Cary Memorial Library, Fire Department, Police Department,
Town Manager's Office, Department of Public Facilities
Ex Officio/Liaisons (non-voting):
• Appropriation Committee
• Capital Expenditures Committee
Prior to serving as a member of this Committee, appointees are required to:
1. Acknowledge receipt of the Summary of the Conflict of Interest Statute. Further, to
continue to serve on the Committee the member must acknowledge annually receipt of
the Summary of the Conflict of Interest Statute. Said summary will be provided by and
acknoWledged to the ToWn Clerk.
2. Provide evidence to the Town Clerk that the appointee has completed the on-line training
requirement required by the Conflict of Interest Statute. Further, to continue to serve on
the Committee, the member must acknowledge every two years completion of the on-line
training requirement.
Ref: Adopted by the Board of Selectmen on January 13, 2020
Amended by Select Board on January 25, 2021
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Reserve Fund Transfer Request for Drainage Repairs at Pine Meadows Golf Club
PRESENTER: ITEM
NUMBER:
C aro lyn Ko sno ff,As s istant Town
Manager for F inanc e I.4
S UMMARY:
T he P ine Meadows G o lf C ours e has exp erienc ed drain p ip e is sues, and the rec ent failure o f a drain has c aus ed
o ngo ing flo o d ing to the b as ement level o f the G o lf C lub ho us e. T he R ec reatio n D ep artment is reque s ting a
Reserve Fund Transfer to complete drainage work at Pine Meadows Golf Course in the coming weeks, and to
avoid further damage to the Clubhouse and equipment. The$174,000 funding request has a built-in
contingency and is the high end of the estimated project cost.
Staff has also requested a current year budget adjustment for$174,000 from the Recreation Enterprise Fund to
the Reserve Fund under Article 21 of the 2022 Annual Town Meeting. This funding strategy will allow the Rec
D ep artment to c o mp lete the wo rk quic kly fro m R ec reatio n Enterp ris e fund s, therefo re having a net zero imp ac t
o n the G eneral F und. Any uns p ent fund s will return to the R ec reatio n Enterp ris e F und b alanc e.
This request was revieWed and approved by the Appropriation Committee on Wednesday, March 16, 2022. A
copy of the reserve fund request is attached.
SUGGESTED MOTION:
Move to approve the transfer request of$174,000 from the Reserve Fund to the Pine Meadows Repairs
ac c o unt, fo r the p urp o s e o f c o mp leting drainage rep airs at the P ine Mead o ws G o lf C o urs e.
FOLLOW UP:
S elec t B o ard C hair to s ign R es erve F und Trans fer reques t fo rm and return to the F inanc e D ep artment fo r
processing.
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 8:40pm
ATTACHMENTS:
Description Type
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MEMORANDUM
TO: Glenn Parker, Chair, Appropriation Committee
FROM: Melissa Battite, Director of Recreation & Community Programs
DATE: March 10, 2022
SUBJECT: Reserve Fund Transfer Request
The Pine Meadows Golf Course has experienced drainage pipe issues, and the recent failure
of a drain has caused ongoing flooding to the basement level of the Golf Course Clubhouse.
The basement level is where the building utilities are housed in addition to the year round
storage for 20 electric golf carts. The floods have caused damages that include the loss of the
domestic hot water heater and the loss of one e-cart batteries (6) per cart.
The drainage pipe requires a full replacement in addition to some remediation work required
by the Conservation Committee. The estimated cost for work is $135K and the design and
project management is estimated to be $10K. The Reserve Fund Transfer request is for
$174K which includes contingency. We are requesting the Reserve Funds in order to address
the failed drain pipe in the coming weeks, and to avoid additional damage to the equipment
in the Clubhouse. As the Reserve Fund is from the General Fund/Tax Levy, staff are
recommending that the Reserve Fund be reimbursed from the Recreation Enterprise
Retained Earnings. Thiswould requireavoteofTown Meetingasan amendmenttothe
current year Enterprise Budget under Article 21 of the Annual Town Meeting.
Thankyou
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Approve Public Employee Committee (PEC)Agreement
PRESENTER: ITEM
NUMBER:
Jim Malloy, Town Manager
I.5
S UMMARY:
Attached please find the updated one-year agreement between the Town and the Public Employee Committee
(P E C)o n health ins uranc e fo r the c o ming year. A s the B o ard is aware, this is no rmally a two-year agreement,
however, due to the bidding pro c es s and timing with the Group Insuranc e C ommis s ion(G I C), the Town and
P EC agreed to a one-year agreement this term and then Will return to the standard two-year agreement next
year.
SUGGESTED MOTION:
Move to authorize the Town Manager to execute the agreement with the Public Employee Committee, as
attached.
FOLLOW UP:
Town Manager
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 8:15pm
ATTACHMENTS:
Description Type
� �����.:"��,�������m����. �:�������'�II����:�
MEMORANDUM OF AGREEMENT BETWEEN
THE TOWN OF LEXINGTON AND THE LEXINGTON PUBLIC EMPLOYEE
COMMITTEE
�
WHEREAS, the Town of Lexington and the Lexington Public Employee Committee
have concluded negotiations on health insurance benefits to be provided July 1, 202_ to June
30, 2023�by the Town to employees, retirees and their dependents and survivors, (herein after
referred to as subscribers), and,
WHEREAS, the parties agree that the collective bargaining agreements in effect between
the Town and its Unions shall continue in full force and effect except as expressly modified by
this Memorandum of Agreement, and
WHEREAS, the Lexington Board of Selectmen voted on December 21, 1993 to accept
Section 19 of Chapter 32B,
NOW, THEREFORE, the Public Employee Committee and the Town have entered into
this Memorandum of Agreement pursuant to Section 19 of Chapter 32B.
Effective Date and Duration of Agreement
1. This agreement shall take effect on the date as of which this agreement has been executed
by the Town and by representatives of the Public Employee Committee under Section 19
constituting 50 percent(50%) of the weighted votes of the Committee and shall remain in
I effect through June 3 0, 2023�.
Transfer of Health Coverage to the Group Insurance Commission
2. The Town of Lexington and the Lexington Public Employee Committee agree to provide
health coverage to the subscribers from Group Insurance Commission and by continuing
I coverage with the Commission through June 30, 2024�. For purposes of this agreement,
the term"subscribers" shall mean all employees, retirees, and their dependents and
survivors, insured and eligible under Chapter 32A, subject to the rules of the Group
Insurance Commission. The Town retains the right to adopt rules and regulations as
provided for under MGL Chapter 32B, Section 14. After providing notice to the Unions
and the Public Employee Committee, the Town agrees to bargain under MGL Chapter
32B, Section 19 or Chapter 150E, those changes to Town policies and procedures
identified.
3. Subscribers will receive health coverage from the Group Insurance Commission in
accordance with the provisions of Section 19 of Chapter 32B, as amended by Chapter 67
of the Acts of 2007.
Premium Contributions
HMO/PPO/POS Plans—82/18 split
I Effective July 1, 202 -June 30, 202
I 4. For the duration of the agreement from July 1, 202_ through June 3 0, 202_ , the Town
will contribute eighty-two percent (82%) of the premium for any of the following health
maintenance (HMO),preferred provider(PPO) or point of service (POS)plans offered by
the Group Insurance Commission which a subscriber selects and the subscriber shall
contribute eighteen percent(18%).
�
� � 7 ��+ ���
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• Harvard Pilgrim Independence Plan
• Harvard Pilgrim Primary Choice Plan
• Health New England
• Allways Health Plan
• Tufts Health Plan Navigator
• Tufts Health Plan Spirit
• Tufts Health Plan Medicare Preferred
• UniCare State Indemnity Plan/Community Choice
• UniCare State Indemnity Plan/PLUS
If the GIC offers any new or additional HMO, PPO or POS plans during the life of this
agreement, the same contribution percentages as described above will apply. However it
is agreed that only plans offered by the GIC will be available to subscribers.
Indemnity Plans— 75/25 S"plit
I Effective July 1, 202 -June 30, 202
I 7. For the duration of this agreement(July 1, 202_ -June 30, 202_ ), the Town will
contribute seventy-five percent(75%) of the premium for any of the following indemnity
plans offered by the Group Insurance Commission which a subscriber selects and the
subscriber shall contribute twenty-five percent(25%):
• Harvard Pilgrim Medicare Enhanced
• Health New England Medicare Supplement Plus
• Tufts Health Plan Medicare Complement
• UniCare State Indemnity Plan Basic (with or without CIC)
• UniCare State Indemnity Plan/Medicare Extension OME with CIC
(Comprehensive)
• UniCare State Indemnity Plan/Medicare Extension OME without CIC (Non-
Comprehensive)
2
Medicare Enrollment
8A.Subscribers who are eligible or who become eligible for Medicare shall transfer to
Medicare coverage. The Town shall pay any Medicare Part B premium penalty assessed
by the federal government. If the Town, in its discretion, determines that an individual
was notified of the need to enroll in Medicare Part B in a timely manner and the
individual failed to comply with the notification, then the subscriber shall be responsible
for the Medicare Part B penalty.
8B.Medicare Part B:
I The Town agrees that from July 1, 2022�through June 30, 2023�it will subsidize
retirees Medicare Part B Supplemental plans by reducing the annual premium of each
Medicare Part B Supplemental Plan by$�:�54.64��r x�onth.
Flexible Spending Accounts
9. The Town Will continue to offer its Flexible Spending Medical Program(including the
debit card). The Town will pay an administrative fee for the duration of this Agreement.
The Flexible Spending Medical program follows a�iscal year schedule in accordance
with IRS rules and regulations.
Opt-Out P�ogram
10. For purposes of the Opt-Out Program, an Active employee is de�ned as an employee
who remains eligible for the employer's contribution rate (excludes unpaid leaves of
absences) for health insurance.
The Town shall continue the existing Opt-Out Program for Active employees who are
enrolled on the Town's health insurance plan and opt-out of the health insurance
program under the following terms and conditions:
a. The Opt-Out program is available to Active employees only;
b. The annual Opt-Out incentive shall be:
• Family coverage - $5,000
• Individual coverage - $2,500
• Change from a family coverage to individual coverage - $2,500
All payments will be pro-rated based on the number of months in the fiscal year
the employee is not enrolled in the Town's health insurance and participating in
the Opt-Out program.
c. Employees who voluntarily terminate insurance coverage during the plan year
will receive a pro-rated Opt-Out incentive on the following basis:
Bi-Weekly Opt-Out= Opt Out Payment X#of months w/o covera�/# of payrolls
remaining in fiscal year 12
d. Opt-Out payments shall be made bi-weekly, according to the Town's regular
payroll practices.
3
e. To be eligible, Active employees must meet one of the following eligibility
requirements:
C 1. Current Employees and New Hires:
Employees must be continuously enrolled in the Town's insurance for a
minimum of ttiventy-four(24)months before eligible to receive the Opt-
Out incentive.
C2. Employee with Chan�e in Insurance Covera�e Durin�Plan Year:
. .- �-� �-
Employees who change insurance coverage from individual to family
coverage during the plan year and then later decide to Opt-Out of the
Town's health insurance will be eligible for the Opt-Out incentive in the
amount of$2,500.
Employees enrolled in the Town's health insurance who have had
individual coverage for at least 12 months and who change insurance
coverage from individual to family coverage during the plan year and
maintain family coverage for 12 months, and then decide to exercise the
Opt-Out,will be eligible for the $5,000.
f. Employees who are enrolled in an individual plan, increase coverage to a family
plan and then decrease coverage to an individual plan are not eligible for the Opt-
Out Incentive;
g. Employees enrolled in a family plan must show evidence of alternative insurance
coverage before they are allowed to Opt-Out of the Town's health insurance;
h. The Town will pay the Opt-Out incentive via payroll on a bi-weekly basis, less
applicable payroll taxes. Payments are not pensionable. For school department
employees,payments will be made on a 21 or 26 payroll schedule. If an
employee needs to re-enroll in the Town's insurance, the Opt-Out incentive
payments will end on the first payroll that health insurance premiums are
deducted;
i. If there is a qualifying event in which an employee who has opted-out needs to
opt-back onto the Town's insurance, the employee will be eligible to do so as
long as enrollment is done within the thirty(30) days of the qualifying event;
j. Apart from a qualifying event, any employee who has opted-out can re-enroll in
the Town's health insurance during any open enrollment period;
k. Married Town employees (i.e. both working for the Town of Lexington) who are
currently enrolled in separate individuals plans may not enroll in a family plan for
purposes of receiving the Opt-Out incentive;
l. The Town and the PEC will share in the "savings"realized by the Opt-Out
Program on a 50%/50%basis. The PEC's share of the savings will be deposited
into the Mitigation Account on a quarterly basis, if applicable.
m. School department employees who participate in the Opt-Out incentive effective
07/O1/��►�-2022 and who work a September—June payroll period, will receive
the Opt-Out incentive in their paychecks beginning September 2022�.
, , .
� o Any issues or disputes that arise regarding enrollment periods or rules and
regulations relating to the implementation of this program shall be reviewed by
the Town's Human Resources Director. The Human Resources Director will
convene a committee comprised of two (2)representatives appointed by the Town
Manager and two (2) representative appointed by the PEC. The committee shall
4
make a recommendation to the Town Manager. The Town Manager's decision
shall be final and binding.
I _. Employees who are no longer eligible for the health insurance benefit or terminate
employment are not eligible to participate or continue to receive the Opt-Out
incentive payment.
C�eation of a Separate Account for the Mitigation Monies
11 A. The Town shall establish a separate account for the mitigation monies, to be funded
from the following sources shown below and further explained in Attachment 1 of this
Agreement:
I. Employee/Retiree Premium Contribution Split Change for the Indemnity Plans;
II. Retiree Premium Contribution Split Change for the Medicare Supplement HMO
Plans;
III. Employee/Retiree Premium Contribution Split Change for the Active and Non-
Medicare Eligible Plans; and
IV.Fifty percent(50%) of the"savings" from the Opt-Out Program.
11 B. The folloWing mitigation programs will be charged to this account, subj ect to a
sufficient balance in the mitigation account:
I. "HRA-Part 1"Employee Reimbursement;
For the duration of this agreement, the Town will continue a Health Reimbursement
Account(HRA) in the form of a pre-loaded debit card for all active and non-Medicare
subscribers.
I In fiscal year 20 , this amount will be
Plan Level Total
Family Plan $670.00
Individual Plan $205.00
s � : Prior to the conclusion of the first year of '
agreement and before open enrollment for������ ���r��'��the fc�llc��i� fiscal��ar,
the Town and PEC shall review the balance in the Mitigation Fund and, depending on
available funds,will determine the reimbursement amount for HRA-Part 1 for the
I second year of the agreement-����'�.
The ToWn will notify the Coalition if there will not be sufficient funds in a particular
fiscal year to fund the supplemental HRA-1 program, so that the Coalition can
determine an alternative amount.
II. "HRA-Part 2"Hi�h Out-of-Pocket Costs:
This account will assist those active and non-Medicare subscribers who have
extraordinary medical insurance out-of-pocket copayments. The estimated balance in
I the HRA-Part 2 account is $�-�-��66,962 as of March 1, 2022�. Dental out-of-
pocket copayments are not included as eligible expenses under HRA—Part 2.
5
Individual Plan Coverage
For Individual plans, in the event that any employee or Non-Medicare retiree has out-
of-pocket costs for covered services from in-network providers for prescription drug
copayments, deductibles and office visit copayments that exceed$2,000 in total in the
plan year, the fund will provide reimbursement of 100% of the costs for covered
services for in-network services from in-network providers over$2,000. When out-
of-pocket costs for covered services from in-network providers for prescription drug
copayments, deductibles and office visit copayments reach $5,000 in total per plan
year,the employee/retiree will be responsible for any costs for covered services in
excess of$5,000.
Family Plan Coverage:
For Family plans, in the event that any employee or non-Medicare retiree has
combined out-of-pocket costs for covered services from in-network providers for
prescription drug copayments, deductibles and office visit copayments that exceed
$4,000 in total in the plan year, the fund will provide reimbursement of 100% of the
costs for covered services for in-network services from in-network providers over
$4,000. When out-of-pocket costs for covered services from in-network providers for
prescription drug copayments, deductibles and office visit copayments reach $10,000
in total per plan year, the employee/retiree will be responsible for any costs for
covered services in excess of$10,000.
Claims submitted by members for reimbursement shall be paid by the third party
administration until the "HRA-Part 2" fund is exhausted. Claims must be submitted in
accordance with procedures specified by the HRA Administrator and must be
submitted by March 1 for paid services in the prior calendar year. Notice will be
provided to the Health Insurance Coalition when the HRA account is $75,000 or less.
III. HRA Fees:
A. HRA Administrative Fees
The Town will pay the annual administrative fee for the duration of this
Agreement.
B. HRA Subscriber Fees
The Parties agree that the subscriber fees for the HRAs will be paid as follows:
1) the Town will pay up to 50% of the cost of subscriber fees, up to $40,000 per
I year. This payment will end on June 30, 2023�, unless the Parties negotiate a
successor agreement.
2) the balance will be paid from the Mitigation Monies.
IV. The Parties to this Agreement agree that should projections lead to the possibility
that the funds dedicated to the HRA Part 1 and Part 2 will be insufficient to fulfill the
plan dollar amounts during a plan year then the parties shall reopen this Section for
the purpose of modifying and/or continuing the plan.
V. Medicare Part B Subsid�
The cost of the Medicare Part B Subsidy, as outlined in Section 8B, shall be funded
through the mitigation monies.
6
11 C. Mitigation Account Balance:
If the balance in the mitigation account is in excess of or less than what is required to
fund the mitigation programs, the Town will provide thirty(30) days' notice to the
Coalition, so that the Coalition can decide where to make adjustments in 11B: I, II and III
above, or other uses negotiated by the parties.
Nothing in this section will preclude the Town from making payments beyond this two
(2) year agreement should there be sufficient funds in the mitigation account and should
the Town and Coalition agree to continue a mitigation program.
The parties specifically agree that the Town will have no obligation to provide or expend
funds for mitigation, or Medicare Part B premium subsidies which exceed the amounts
detailed in this Agreement.
Meetings
12. The Public Employee Committee shall be composed of one (1)union officer from each
collective bargaining unit which negotiates with the Town and a retiree representative
designated by the Retired State, County and Municipal Employees Association. Each
union officer and the retiree representative shall have the option of allowing one
additional representative to attend meetings of the Public Employee Committee with the
Town.
13. The parties shall establish a regular schedule of ineetings to discuss the implementation
of this agreement and any issues relating to the effectiveness and efficiency of health
coverage for subscribers. Such meetings shall take place no less than quarterly,unless
agreed otherwise. Meetings will be held at times and places which are mutually agreed
upon by the Town and the Committee. In addition, either party may convene a meeting
upon seven(7) calendar days' notice to the other party, unless there is an emergency that
requires shorter notice. Meeting notices will be provided to the Town and to the Public
Employee Committee to the person and in the manner designated in writing by the Town
and the Committee.
14. Any employee who is a representative on the Public Employee Committee shall receive
time off to attend meetings of the Committee with the Town with full pay, if ineetings are
during the employee's normally scheduled work hours.
Cor�espondence and Information
15. The Town shall copy the Co-Chairs of the Public Employee Committee on
correspondence related to the Agreement between the Town of Lexington and the Group
Insurance Commission or to any provider of health coverage.
16. Upon request, the Town shall provide the Committee with information reasonably
necessary to carry out its responsibilities under this agreement and the provisions of
Section 19 of Chapter 32B, as amended by Chapter 67 of the Acts of 2007.
7
I Health Coverage after June 30, 202
17. Either the Town or the PEC may request that this Agreement be reopened for
negotiations,pursuant to Section 19, at some point after�'��r°�'� ', ��'�'S��temb�r 1 g
2022. The parties will evaluate the prior two years of participation in the GIC and
negotiate a recommendation for future participation in the GIC. Should the PEC vote
that it is the PEC's preference to exit the GIC then, the Town and the Public Employee
Committee will begin negotiations for a successor agreement pursuant to Section 19 of
Chapter 32B. At the request of the PEC, the Town may present a proposal for alternative
plans which are at least the actuarial equivalent of those offered by the Commission in
the second(2nd)plan year so that the parties may fully explore and negotiate the health
I coverage to be provided to subscribers starting on July 1, 2024�. The parties agree,
however, that the Town will only exit the GIC if a successor agreement is reached in
accordance with Section 19 of Chapter 32B, or if the Town implements the provisions of
Sections 21-23 of Chapter 32B.
18. In accordance with the provisions of a successor agreement, the Town will notify the
I Group Insurance Commission by December 1, 2023�, according to the GIC's rules and
regulations, either that subscribers will continue coverage through the Commission, or
I that the Town is withdrawing its subscribers effective July 1, 2024�. In the event that the
Town ceases to provide health insurance through the Group Insurance Commission, the
Town and the Public Employee Committee agree to maintain Section 19 of Chapter 32B
to bargain health insurance coverage unless the Town implements Sections 21-23 of
Chapter 3 2B.
Effect of Agreem en t
19. This agreement shall be binding on all subscribers and shall supersede any conflicting
provisions of any Town policies or any collective bargaining agreements between the
Town and any unions representing Town employees.
Cancellation
20. In the event the Town is delinquent in making payments as required by the Group
Insurance Commission and the Commission notifies the Town that it intends to exercise
its option to cancel coverage pursuant to Section 19(� of Chapter 32B, the Town will
immediately notify the Public Employee Committee,present its proposal for plans which
are at least the actuarial equivalent of those offered by the Commission, and engage in
negotiations with the Public Employee Committee for replacement coverage.
Arbitration of Disputes
21. Either party may submit a dispute between the parties concerning the interpretation or
application of this agreement to the American Arbitration Association for final and
binding arbitration under its Labor Arbitration Rules with the exception of disputes under
Section 10(n). A request for arbitration by the Public Employee Committee must be
approved by seventy percent(70%) of the weighted votes of the representatives on the
Committee.
8
Hiatus Pe�iod Procedures
22A. Waiting/Hiatus Period:
New employees of the Town are eligible to enroll in the health insurance offered by the
GIC in accordance with 805. CMR 9.01. Therefore, in accordance with 805 CMR 9.01
(3), new employees of the Town are eligible to enroll in health insurance offered through
the GIC within ten(10) calendar days of the first date of employment with the Town.
GIC health insurance benefits begin on the first day of the month following sixty(60)
days or two (2) full calendar months of employment, whichever is less. The period
between the date of employment and the effective date of coverage pursuant to 805 CMR
9.01 (3) is herein after referred to as the "Waiting/Hiatus Period".
22B. Waiting/Hiatus Period Stipend:
During the "Waiting/Hiatus Period", the Town shall pay a stipend("Waiting/Hiatus
Period Stipend") to those neWly hired employees Who have notified the ToWn within ten
(10) calendar days of employment that they have chosen to enroll in one of the health
insurance plans through the GIC.
The amount of the "Waiting/Hiatus Period Stipend"will be equal to the portion of the
premium cost for whichever plan the employee has chosen to enroll,up to a maximum of:
• HMO/PPO/POS Plans:
o Eighty-two (82%) Of the HMO/PPO Plans Years 1-2.
• Indemnity Plans:
o Seventy-five (75%) of the Indemnity Plans Years 1-2.
To receive the "Hiatus Period Stipend", the employee must show proof of other health
insurance coverage during the "Waiting/Hiatus Period," (e.g. COBRA or other alternative
health insurance plan).
Newly enrolled employees/subscribers who cancel their GIC coverage within the sixty
(60) days of the effective date of GIC coverage shall return the "Waiting/Hiatus Period
Stipend" in its entirety to the Town.
22C. GIC Retroactive Effective Date of Coverage:
Subscribers may request retroactive coverage from the GIC in accordance with 805 CMR
9.01 (4). Therefore, if a subscriber incurs unplanned and urgent medical expense(s)
during the "Waiting/Hiatus Period"that in sum exceeds the full-cost of health insurance
premiums of the GIC's elected plan for the "Waiting/Hiatus Period,"the subscriber may
file a written request to the GIC for approval of health coverage to become effective on
the first day of employment. Upon approval by the GIC, coverage shall take effect as of
the first day of employment. In this event, the Town shall submit the full-cost of health
insurance premium for the "Waiting/Hiatus Period"to the GIC in a timely manner. The
employee shall reimburse the Town his/her proportional share of the premium and any
"Waiting/Hiatus Period Stipend" amount already received.
22D. Modification of the "Waiting/Hiatus Period":
The provisions of subparagraphs A, B and C shall be modified if and when the GIC
modifies the "Waiting/Hiatus Period".
9
.
w
23. Eff�ctiv� FY23, the nun7be�°c�f d�duction� f�r health and dental insu�°ance fc���1126 and 26�
�ay �rn�lc����s shall �ha��� �`�om 26 to 24, B� i.�nni�� i� Ju�e 20229 d�ductic��s �`r�r h��1th and
d�nt�.l vvi11 be t�.1�en frorr��nly th� first tw��a���riods of each�or�th and�i11 b� su��r�ss�d�.r��
tim� �. tl�ird�a���riod oc�urs in on� rnor�th, The To�n�ill �nsur� that th� a��ro�ri�t� nurr�ber
of d�du�tia�s is tal��n for�ach fiscal y�ar's co�er�.�� c�f th�se b�n�fits.
The T�v�n �c�r�tinu�s tc� revi�� �heth�r � cha��e t� the dedu�tic�ns for 21 and 22 pay ���iods i�
n�ed�d.____T��__���ti�s �.��e� tc� r�a��� th� I'E� ��r��m�nt in ear1� FY23 if n�eded to discuss ��y
�c�t��tial �han�e��.
Reopen er Agreem en t
I , If, during the second year of this Agreement, the GIC introduces higher deductible plans,
the parties agree that this Agreement may be reopened to discuss the impact on the subscribers.
The reopener can only be exercised within 30 calendar days of the notification from the GIC of
the higher deductible plans.
Signatories
I Each signatory to this agreement is authorized to bind the entity he/she represents.
Executed on behalf of the Town of Lexington:
Town Manager
Executed on behalf of the Public Employee Committee:
Co-Chair PEC, Representing the Lexington
Sarah Avon Lewis Education Association Unit A, C, D and
Technology Unit
Co-Chair PEC, President of IAFF Local 1491
Robert Green
President, AFSCME Local 1703 - DPW
Ron Lochiatto
President, AFSCME Local 1703 - Custodians
Kyle Walsh
President, AFSCME Local 1703 - Dispatchers
I - -��, „ �
President, ALA School Administrators
Eamonn Sheehan
President, Cary Memorial Library Association
Lisa Mucciarone
10
President, SEIU School Custodial-Maintenance
I _ � .��n;
President, Lexington Police Association
I ��r;��,��� c���T��Chri�to�h��r I�ucharrne
President , IBPO Local 501 —Police Superiors
James Rettman
President, Lexington Municipal Emp. Assoc.
; �;
I � � ;�T Lexington Municipal
---1--,-------- - �
Management
I - Association
Retiree Representative
Carol Murphy
11
Attachment 1 to the
Memorandum of Agreement Between
The Town of Lexington and the
Lexington Public Employee Committee
This Attachment reflects the parties' agreement on the creation and use of the separate
account for the mitigation monies.
A. Creation of a Separate Account for the Mitigation Monies:
The Town shall continue to maintain a separate account for the mitigation monies, to be
funded from the sources shown below:
A1. Subscriber Premium Contribution Split Change for the Indemnity Plan;
The savings realized by the Town due to an increase in the subscriber contribution split to
the indemnity plans (Harvard Pilgrim Medicare Enhance, Health New England Medicare
Supplement Plan, Tufts Health Plan Medicare Complement, Unicare State Indemnity
Plan/Medicare Extension OME with/without CIC and Unicare State Indemnity
Plan/Basic with/without CIC) from twenty percent(20%) to twenty-five percent(25%)
paid by the subscriber. This amount will be determined using November subscriber
counts and premium rates, as provided by the GIC, each year of the agreement. For
Active plans, this figure will be the difference between twenty percent (20%) and twenty-
five percent(25%) of the GIC established premium. For Retiree plans, this figure will be
the difference between twenty percent(20%) and twenty-five percent (25%) of the GIC
established premium;
A2.Retiree Premium Contribution Split Change for the Medicare Supplement HMO
Plans;
The Mitigation Fund shall reimburse the Town for the cost realized by the Town due to a
decrease in the retiree contribution split to the Medicare Supplement HMO plan(Tufts
Health Plan Medicare Preferred). This amount will be determined annually using
November subscriber counts and premium rates, as provided by the GIC and transferred
to the General Fund health appropriation. This figure will be the difference betWeen
twenty percent(20%) and eighteen percent(18%) of the GIC established premium;
12
A3. Subscriber Premium Contribution Split Change for the Active and Non-Medicare
Eligible Plans;
The Town shall continue to provide for 85% of the premiums for the PPO and HMO
health insurance plans. The savings realized by the Town from increasing the active and
non-Medicare retiree contribution split of all non-indemnity plans by three (3%)percent
in Fiscal Year 2015 will be annually transferred each November from the General Fund
Appropriation for Health into the Mitigation Fund. This amount will be determined on
an annual basis using the November subscriber counts and premium rates, as reported by
the GIC.
A4.Savings Realized by the Opt-Out Program;
Fifty(50)percent of the savings realized by the Town as a result of the Opt-Out program
will be deposited into the Mitigation Fund. The savings will be calculated using the
Harvard Pilgrim Independence Plan and deposited on a quarterly basis, if applicable.
The "savings" shall be calculated using the following example:
Individual Premium for Harvard Pilgrim Independence Plan
Annual Town Cost Opt-Out Incentive Savings 50%HRA 1 50% Town
$8,134.53 $2,500 $5,634.53 $2,817.26 $2,817.27
Family Premium for Harvard Pilgrim Independent Plan
Annual Town Cost Opt-Out Incentive Savings 50%HRA 1 50% Town
$19,772.50 $5,000 $14,772.50 $7,386.25 $7,386.25
B. Uses of the Separate Account for the Mitigation Monies:
B1. Payment made toward funding the HRA-Part 1, as defined by any plan
documents agreed to by the Town and the PEC.
B2. Payment made toward funding the HRA-Part 2, as defined by any plan
documents agreed to by the Town and the PEC.
B3. Medicare Part B Subsidy.
The Town will contribute to a portion of the Medicare Part B premium as found in
Section 8B of this Agreement.
Retirees will continue to pay their Medicare Part B premium through their Social
Security monthly checks or directly through quarterly billing for those retirees who do
not receive a Social Security pension check.
The Town will provide a separate Retiree Health Insurance rate sheet which will show
both the "original"premium rates for the Medicare Part B Supplemental Plans and the
premium rate after the Medicare Part B subsidy for that year has been applied.
13
C. Mitigation Fund Balance:
If the balance in the Mitigation Fund is not sufficient to fund the mitigation programs, the
Town will provide thirty(30) days' notice to the Coalition, so that the Coalition can
decide where to make adjustments. The parties agree that in no event will the Town be
responsible to provide any mitigation in excess of the mitigation amounts specified in this
Agreement.
Adjustments to this section of the agreement to provide additional funds to the mitigation
account shall not be made by increasing the Town's contribution rate during this
agreement(Years 1-2, 82%). This does not preclude a change in the Medicare Part B
Supplemental Plan subsidy contribution rate funded under Section 8B.
14
AGENDA ITEM SUMMARY
LEXINGTON SELECT BOARD MEETING
AGENDA ITEM TITLE:
Town Manager Performance Appraisal and Goals Review
PRESENTER: ITEM
NUMBER:
Board Discussion
I.6
S UMMARY:
T he S elec t B o ard will review and vo te the annual To wn Manager P erfo rmanc e R eview fo r the p erio d o f
October 1, 2020- September 30, 2021.
SUGGESTED MOTION:
Mo ve to ac c ep t the To wn M anager P erfo rmanc e Evaluatio n and to p lac e it in Mr. M allo y's p ers o nnel file.
FOLLOW UP:
S elec t B o ard O ffic e
DATE AND APPROXIMATE TIME ON AGENDA:
3/21/2022 8:20pm
ATTACHMENTS:
Description Type
� `��.��(����JII' I�I������:�������a�����.��a���:���������������a�:���;��'�.:�:������m����������� �I����;�����J ���������.
Town of Lexington
Town Manager Performance Review Policy
NAME: �� � ��m �0
REVIEWER: i � r� � �� �
REVIEW PERIOD: � � � � p
DATE:
POLICY AND PURPOSE:
The purpose of this evaluation instrument is to formally evaluate the Town Manager's
performance on an annual basis. The document allows the Select Board (Board) to assess the
Town Manager's performance in key competency areas and in the accomplishment of goals.
Through the evaluation procedure, Board members will recognize strengths, offer positive
feedback, and suggest any areas that require corrective action.
Individual performance evaluation forms prepared by members of the Board are considered
work product/personal documents, and shall not be publicly released. The only document to
be released will be an overview document, compiling the scores and comments, prepared by
the Executive Clerk to the Board.
PROCEDURE:
1. The period of evaluation is October 1 through September 30.
2. The Town Manager will submit a narrative self-evaluation including a report on goal
achievement. A copy of that self-evaluation/goal achievement and a blank evaluation form
will be distributed to each Board member.
3. Board members will complete their evaluation forms and provide them to the Executive
Clerk by a date set by the Chair.
4. The Executive Clerk will compile the ratings from individual evaluation forms and develop a
document inclusive of all Board member's comments. In each of the competency areas, the
Executive Clerk will provide the total number of ratings in each category (E, M, I & N/A).
5. The Executive Clerk will give the individually completed performance evaluation forms,
including the Board member's individual narrative comments to the Director of Human
Resources who will place them in the Town Manager's personnel file.
6. The Executive Clerk will provide the Town Manager with the consensus evaluation
document at least one week prior to the date at which the document will be publicly
discussed.
Page - 1 - of 8 I n itia l
7. The overview document will be released to all board members when meeting materials are
publicly posted.
RATING METHODOLOGY& INSTRUCTIONS
This evaluation form contains ten categories of evaluation criteria. Each category contains a
statement to describe a behavior standard in that category. For each statement, use the
following scale to indicate your rating of the Town Manager's performance.
Excellent Outstandin E The Town Manager's work performance is consistently excellent
/ g ( )
when compared to the standards of the job.
Meets Expectations (M)
The Town Manager's work performance consistently meets the
standards of the position.
Im rovement Needed I The Town Manager's work performance does not consistently
p � � m h n r f h ii n.
eet t e sta da ds o t e pos t o
N Kn wl N A Not familiar enough to be able to rate this aspect of the Town
0 o edge ( / ) ,
Manager s performance.
Any item left blank will be interpreted as a ranking "M".
This evaluation form also contains a provision for entering narrative comments, including an
opportunity to enter responses to specific questions and an opportunity to list any comments
you believe appropriate and pertinent to the rating period. Please write legibly.
Return all pages of this evaluation form. Initial each page. Sign and date the cover page. On
the date space of the cover page, enter the date the evaluation form was submitted. All
evaluations presented prior to the deadline identified on the cover page will be summarized
into a performance evaluation to be presented by the Board to the Town Manager as part of
the agenda for the meeting indicated on the cover page.
KEY COMPETENCIES:
1. Individual Characteristics
�-� Is diligent and thorough in the discharge of duties
i -��o-�- Exercises good judgment
- � `�-�g�-� Displays enthusiasm, cooperation, and willingness to adapt
i ������� Exhibits composure and attitude appropriate for executive position
2. Professional Skills and Status
��-�k �-� Maintains knowledge of current developments affecting the practice of local
government management
�-��i -� Demonstrates a capacity for innovation and creativity
Page - 2- of 8 I n itia l
-�� l�-���-� Anticipates and analyzes problems to develop effective approaches for solving them
i ���i /������-� Demonstrates a willingness to try new ideas proposed by governing body members
and/or staff
���➢ ��� Sets a professional example by handling affairs of the public office in a fair and impartial
manner
�-�y -�p�l -� identifies professional development opportunities to continue personal development
3. Relations with Elected Members of the Select Board
��p�1����- Carries out directives of the Board as a whole as opposed to those of any one member
or minority of the Board
���i `i�����l ��� Works with Chair to develop meeting agendas that reflect the guidance of the Board
and avoids unnecessary involvement in administrative actions
���� /����������l ��� Disseminates complete and accurate information equally to all members in a timely
manner
���i��-� Facilitates decision making without usurping authority
�-�s Ci�-�p��- Responds well to requests, advice, and constructive criticism
4. Policy Execution
���i��-� Implements actions in accordance with the intent of the Board and the goals established
by the Board and aligns internal organizational goals with the Board's goals.
�-�� -�� l�-��i�-� Supports the actions of the Board after a decision has been reached, both inside and
outside the organization
��-�� �-� Understands, supports, and enforces the Town's By-Laws, policies, and regulations
��D�l �-� Reviews policies and procedures periodically
�-�p�l �-�- Offers workable alternatives to the Board for changes in By-Laws or policy when an
existing policy or ordinance is no longer practical
5. Reportin�
��y ����� Provides regular information and reports to the Board concerning matters of
importance to the Town
-����-�- Responds in a timely manner to requests from the Board for special reports
-� Takes the initiative to provide information, advice, and recommendations to the Board
on matters that are non-routine and not administrative in nature
�-�a C��-�x��-� Produces reports that are accurate, comprehensive, concise and written to their
intended audience
���-A ��y��-�- Produces and handles reports in a way to convey the message that affairs of the Town
are open to public scrutiny
6. Citizen Relations
��-�-p �-�r��-�- Is responsive to requests from citizens
Page - 3 - of 8 I n itia l
�-�y -� Demonstrates a dedication to service to the community and its citizens
����i ����` ��� Maintains a nonpartisan approach
������o�l ��� Meets with and listens to members of the community to discuss their concerns and
strives to understand their interests
-�y��-�- Monitors and makes appropriate efforts to maintain citizen satisfaction with Town
services
7. Staff i n
i �- e l��-�-p�-�-p�l �-�- Recruits and retains competent personnel for staff positions
-�-��-�-n�l �- Applies an appropriate level of supervision to improve any areas of substandard
performance
-��o-�p�/ -� Stays accurately informed and appropriately concerned about employee relations
����i ����l �-� Ensures professional management of the compensation and benefits plan
�-�y -�p�l �-� Promotes training and development opportunities at all levels of the organization
���p ��o�l �-� Conducts labor relations in accordance with law and balances the impacts of employee
morale and fiscal responsibility with comparable communities to ensure the Town
retains the best staffing possible.
8. Supervision
-�p�-�p�l �-�- Encourages department managers to make decisions within their jurisdictions with
minimal town manager involvement, yet maintains general control of operations by
providing the right amount of communication to staff
�����-�y�/ �-� Instills confidence and promotes initiative in subordinates through supportive rather
than restrictive controls for their programs while still monitoring operations at the
department level
i �-�� /i��-�����o�l �-� Develops and maintains a friendly and informal relationship with staff and work force in
general, yet maintains the professional dignity of the Town Manager's office
-�p�l -� Sustains or improves staff performance by evaluating the performance of staff inembers
at least annually, setting goals and objectives for them, periodically assessing their
progress, and providing appropriate feedback
������p�l �� Encourages teamwork, innovation, and effective problem-solving among staff inembers
9. Fiscal Mana�ement
��-�y i �-� Prepares a preliminary balanced budget to provide services at a level deemed
appropriate by the Board
i�-�y i �-� Makes the best possible use of available funds, conscious of the need to operate the
Town efficiently and effectively
i���o i �-� Prepares a budget and budgetary recommendations in an intelligent and accessible
format
Page -4- of 8 I n itia l
�-�k -� Ensures actions and decisions reflect an appropriate level of responsibility for financial
planning, accountability and development of policies and long term financial planning to
meet the long-term budgetary needs of the Town
���p ��� Appropriately monitors and manages fiscal activities of the organization
i����y ��� Works with all departments including the Superintendent on developing a fair revenue
allocation formula that meets the needs of the entire Town
10. Community
���� Shares responsibility for addressing issues facing the Town
����i li���������� qvoids unnecessary controversy
���� �� g�� �� Cooperates with neighboring communities
-�p /i�-�X -�� Helps the Board address future needs and develop adequate plans to address long term
trends
i �-���� �-� Cooperates with other regional, state, and federal government agencies and officials,
including Hanscom Air Force Base
NARRATIVE EVALUATION (Select Board to complete)
1. What would you identify as the manager's strength(s), expressed in terms of the
principal results achieved during the rating period?
�I
Page - 5 - of 8 I n itia l
2. What performance area(s) would you identify as most critical for improvement?
�
3. What constructive suggestions or assistance can you offer the manager to enhance
performance?
0
Page - 6- of 8 I n itia l
4. What other comments do you have for the manager; e.g., priorities, expectations, goals
or objectives for the new rating period?
0
5. Unplanned Actions/Achievements
�
6. Learning and Development Plans
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Page -7 - of 8 I n itia l
Town Manager Performance Evaluation Form
Acknowledgement of Receipt
This is to acknowledge the fact that the performance review was conducted by the Select Board
in accordance with the procedures and that the Town Manager has received the overview
document.
SELECT BOARD
Date:
TOWN MANAGER
Date:
Page -8- of 8 I n itia l
Appendix A—Town of Lexington
Town Manager Performance Review
Consolidated Narrative Responses
IVARRATIVE EVALUATION
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Overview— Mr. Malloy is a highly competent and skilled Town Manager.The entire Board is grateful for Mr. Malloy's
continued dedication to the municipal government in the Town of Lexington.
• Fiscal Mana�ement - All Board Members noted Mr. Malloy's strong fiscal management/financial planning
continues to be one of his strongest attributes,comments included:
o Two members expressed appreciation in the new capital funding plan being an innovative solution and
a disciplined technique for managing the budget.
o One member noted the Town Manager has done an excellent job managing the Town's finances
during the uncertainty of the COVID-19 crisis.
o Another member said the Town continues to operate in a fiscally strong position but the human
interface with the community side of things has changed drastically due to the Pandemic. Town Offices
were closed to the public for an extended period of time and a remote work policy is now part of the
Town's work plan.
• Hartwell Initiatives—One Board Members noted that Mr. Malloy has made revitalizing the Hartwell
commercial district a high priority,which can be measured by 1) raising the importance of this issue with the
Select Board and Planning Board on a regular basis, 2) hiring a consultant to develop a plan for creating a
revitalized district, 3) encouraging Economic Development staff to make this initiative a top priority,4)
providing opportunities for business owners and local residents to comment on the plan, 5)securing 25%
design funding for addressing transportation issues in the area.
• Union Contracts—One Board Member noted Mr. Malloy exhibited strong leadership and progress in labor
negotiations.
• Problem Solvin� — One Board Member stated Mr. Malloy is goal-oriented and consistently develops and
explores creative solutions to the problems we face in Lexington. This member further noted that Mr. Malloy
seeks out solutions that are fair, apolitical and with the best possible outcome in mind and that Mr. Malloy
frequently uses his long-standing connections within local government and his strong municipal knowledge-
base to foster fast and effective results.
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• Communication- All Board members identified communication as an area where Mr. Malloy could make
improvements. Specific comments from individual Board members include:
o Consistency in the manner in which Mr. Malloy passes information on to the Board and prioritizing
what is needed to be known in the moment and what can wait for a better vehicle such as if
something is not critical can it be put in the weekly.
o Moreworktowards implementation of an online,two-waycommunication systemswiththe
residents that would enhance delivery of services.
• Community En�a�ement—One Board member noted that community and stakeholder engagement remains
an area that is inadequately addressed. Lexington is a community that demands participation and too often
Appendix A—Town of Lexington
Town Manager Performance Review
Consolidated Narrative Responses
the Select Board has had to press to make sure adequate provisions for resident outreach were part of the
plan.
• Preparation for Board Meetin�s-Four Board Members noted better preparation for items coming before the
Board. Comments included:
o The importance of having the required public and stakeholder input when the Town Manager seeks a
Board decision.
o Timely and complete information being presented to the Board
• Composure-Two Board members mentioned it is important for Mr. Malloy to retain his composure and not
let emotions show in his body language, as it sometimes happens in meetings.
• Delegation of Work/Time Mana�ement- Two Board members offered comments in this area.
o One Board member suggested that Mr. Malloy not be down in the weeds spending a great deal of
time putting together his Weekly Report.
o Another Board member suggested the Town and the Select Board would benefit from the Town
Manager spending more time planning for the longer-term issues that will directly impact the
community.
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• En�a�ement of the Board—Two Board members commented on engagement with the Board.
o One Board member suggested the manager should continue to and expand use of the Board—as
individuals and as a group—as a sounding board for issues as they arise.The manager appropriately
acts on the will of the Board as expressed in open meetings and does not act on the whims of
individual members. He should, however,feel free to also tap into the local community knowledge
and insight of individual members.
o One Board member suggested to proactively reaching out to Select Board members to discuss
strategic initiatives. This member also suggested staff interactions with individual Board members
should be encouraged. Additionally,this Board member also suggested the Town Manager would
benefit by establishing a similarly consultative and collaborative working relationship with other
Town boards and committees,with the goal of maintaining strong professional relationships while
reaching consensus and alignment on strategic initiatives.
• Work life Balance—One member suggested Mr. Malloy continue to maintain an appropriate work-life
balance. This member also suggested it not necessary to keep reminding the Board/Staff and the Community
of thevolume of emails received orthe amount of hours worked as it is already understood the role and
responsibilities of the Town Manager role is many.
• Staff Relationships/Staffing—
o One member suggested Mr. Malloy visit the other Municipal buildings on a regular basis and treat all
of the municipal employees on the same playing field no matter which building they work in.
o One Board member suggested it would be helpful to reassess management structures for optimal
performance. This member additionally suggested that Town staff to develop,track, and regularly
report their performance against mutually agreed measurable objectives and key results established
with their managers.
Appendix A—Town of Lexington
Town Manager Performance Review
Consolidated Narrative Responses
• Policy and Decision Analysis—One member suggested additional focus in this area would create better
outcomes for the Board and facilitate more meaningful Board discussions. When facing difficult or complex
decisions,the Select Board would benefit from the presentation of the issue(s), options that have been
explored or need to be explored,the positives and negatives of each option, and a recommended option
from the Town Manager.The Town Manager should seek consistency of this type of analysis across all
departments.
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• See Appendix B for Goals and Objectives for the 2021-2022 rating period
• Relationship with Board and Staff—
o One Board member noted the working relationship between the manager and board needs to
improve.There is a sense of frustration and lack of support in both directions and we need to find a
solution.This area also appeared lower in the direct reports' ratings on the 360. This member noted
the 360 also showed a need to increase your openness to input from others,facilitation of others and
'rallying'of others.
o Another Board member said Mr. Malloy needs to show strong leadership in a straightforward,
manner and be open to criticism and alternative ways of doing things when approaching issues. He
needs to be sure that for the effective operation of the Board that ALL materials that are presented
to the Board are done so in a professional manner and delivered in an agreed upon manner to the
Board. He also needs to make sure when he is addressing/updating the Board he is doing so to the
e nti re Boa rd
• Diversity,equity,inclusion, systemic racism and climate—One Board member suggested that the Town
Manager establish a culture that actively supports those goals by aligning management structures and
processes to institutionalize the consideration of diversity,equity, inclusion, disabilities, systemic racism, and
climate in all decisions and planning processes.The Town Manager should consider requiring that all Town
staff and departments incorporate reporting of performance towards achieving diversity, equity, inclusion,
systemic racism, and climate goals into their measurable objectives and key results.
• Two Board members did not provide comments to this item
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• LHS Project—One Board member noted that Lexington High School will likely be the largest capital
investment the Town has undertaken in over 60 years. This member stated the planning for the new high
school must involve all stakeholders in a highly transparent process, incorporating the Town's values of
fiscal responsibility, sustainability, diversity, equity, and inclusion to ensure maximum credibility and trust in
the Town's leadership. The high school project will have a dramatic impact on almost every department.
Each department's plans and goals should reflect that level of importance.
• Four Board members did not provide comment to this item
Appendix A—Town of Lexington
Town Manager Performance Review
Consolidated Narrative Responses
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• One Board member noted that the Town Manager initiated the Anderson-Krieger review of Police
Department policies and authorized implementation of those recommendations. This member suggested
one reasonable next step would be for the Town Manager to conduct a data driven assessment of the
performance of the Police Department and incorporate feedback from these efforts into the department's
operations, as established in previous Town Manager goals.
• Four board members did not provide any response to this item
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