HomeMy WebLinkAbout1975-11-03-AC-MIN.pdf 167
APPROPRIATION COMMITTEE
DATE: November 3, 1975
TIME: 7 : 30 P.M.
PLACE: Town Office Bldg. Room 111
PRESENT: Edward E. Furash, Chairman, Donald White, Vice Chairman-
Schools, J. H. Blaisdell, Martin A. Gilman, Patricia A.
Hagedorn, Peter Hall, Howard L. Levingston, Richard M.
Perry, Secretary
—4 I . LEAGUE OF WOMEN VOTERS
A communication from the League inviting the committee members
cn to attend meetings on land use.
II. APPROPRIATION COMMITTEE BUDGET
A preliminary budget of $4 , 060 was submitted by Secretary Richard
M. Perry. This is increased due to postage and anticipated increase
in printing. The Committee VOTED to turn down increased budget
and will accept same budget as last year of $3800.
III. ASSOCIATION OF TOWN FINANCE COMMITTEES
Meeting will be on Tuesday, November 25 , 1975. Messrs . Hall and
Blaisdell are to attend.
IV. SCHOOLS
a. Donald White was given folder on proposed school closings.
b. Donald White to attend November 25th meeting of Regional
Vocational High School Sub-Committee of Finances .
Upon motions duly made and seconded the
above were VOTED.
V. PURCHASING PROCEDURES
Richard M. Perry made the following points re the above subject:
1. All departments are allowed to purchase up to $100. 00 on their
own except for DPW and that is $500 . 00 .
2. L.E. Muran, Co. , of Boston gives 25% discount. A check is
made periodically to make sure that their prices are cheapest.
3. Forms ordered from the State are charged via the Cherry Sheet -
$1, 000 per year approximately.
4. Department head has the responsibility of the order and the
receipt of each order placed. Even on purchase of $100 to $2, 000
department head should get competitive price.
5. Up to $2 , 000 can be spent without a bid -- if $2 ,000 or over that
amount, proposals from two or more parties is necessary.
168
V. PURCHASING (Continued)
6. Is there a discount on auto parts?
7 . Should we have a purchasing agent? Mr. Blaisdell feels the _ .
answer is "no" as he is of the opinion there is a "good hand"
on things.
8 . Chairman Furash stated he felt that complete control was in the
hands of the Town Manager. However, I feel that the present
system in which the orderer and receiver being the same person
is bad business practice. Some audit on the receipt of goods is
necessary the Chairman stated.
9. Jeff Shaw is coordinator on small items. Mr. Blaisdell stated he
would like to see some breakdown in this area.
10. The following questions were put before Mr. Blaisdell to check out
with Town Manager O'Connell:
a. What procedure is being followed to make an independent check
of prices?
b. Is what is ordered really being delivered?
c. What check is being made periodically on an official basis
to see if the bid list is updated?
The Committee agreed to see that the above questions be answered.
11. Donald White has been asked to screen the School Committee on the
purchasing procedures.
IV. CAPITAL BUDGET
1. Formal reduction for the first time.
2. What is going to happen to the Cherry Sheet?
3 . Do we have any feeling on the reduction of the Capital Budget?
4. Stop new programs.
5. Must look into maintenance, i.e. , sanitary landfill, dog
kennell, bathhouse at Res.
Meeting adjourned at 10 : 15 P.M.
Next meeting is scheduled for Monday, November 10 , 1975 .
Respectfully submitted,
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Richard M. Perry/mo'b
Secretary