HomeMy WebLinkAbout2022-01-05-ARTS-min RECEIVED
022 15 141::cfl ,4;5"7 IC un
lCoun�1 I IN G-ro Ill 'TOWN CLERK
cill
for the Arts
LEMNGTON MA
Meeting Notes
Wednesday, January 5, 2022
7:00 PM — 8:30 PM
Location: Via Zoom: See below for remote participation instructions
Facilitator: Jillian Tung
Attendance:
Present: Jillian Tung, Steve Poltorzycki, Jessie Chen, David Hoose, Doug
Urban, Anwell Tsai, Marie Hewes
Absent: Shalini Kakar, Melissa Talal, Susie Barry, Lisa herbert, Ashley Rooney
Meeting start time: 7:00 PM
I. Call to order
II. Secretary's report:
Minutes were unanimously approved.
III. Financial update: Steve Poltorzycki
Town account : $ 6.000,00 . We spent half. The rest needs to be spent by the end of
June
Local Account : Includes proceeds from doors, prior fundraising and others:
$ 4,100.00 .
We will receive an allocation from the state of $ 7,500.00.
So $ 8,133.00 available.
The MCC gives us the option of using up to 20% of our funds for our own projects;
we would have $ 6,533.00 left for grants.
We must decide today to keep these 20% for our own projects. In that case we must
report this information.
IV. FY 2022 Grant Applications, Part II : Jillian Tung/Grant Committee
15 proposals were approved by the Council and 19 declined . Grantees have been
informed by letter and only one informal letter was received with no follow-up.
Therefore, so far there are no grants for reconsideration.Our second task is deciding
the amount of funding for each project.
The grant committee came up with a method of calculating funding for each project.:
• The average score was kept and we looked at the total amount requested and the
total needed.
• Award $ 525 of lower proposals.
• Assess the proposals that brought the most benefit to the community ( 2 were
selected) and fully fund these two : Fairy House Workshop and Boston
International Asian Festival)
We discussed the general approach used by the Grant committee. Some observations
made by members include the following:
• The number of total money requested was not taken into consideration when
people voted.
• Some members of the council ranked projects only using 0 and 10 and others used
the whole scale.
• There are two options : funding 90% of all projects or funding 75% of the lowest
ranked and up to 100% of the higher ranked.
• Request that the amounts granted to the 2 higher projects be reviewed.
Proposal that Council funds at the level that the grant committee has suggested:
The Council members voted that each of the following projects be funded according
to the Grant Committee's suggestions:
- Band concert at Hastings : Yes
- Art supplies and frames : Yes
- Louisa's girls : Yes
- Artist crosswalk : yes
- Hip hop dance chair: yes
- Expressive therapy on arts : Yes
- Musical journey : 4yes-
- Musical Baseball : 5 Yes
- Sarasa : 5 Yes
- Fairy house band 4 Yes
We then discussed the larger request and the logic to have a minimum amount of 525
dollars.
- Nourish : Yes
- Art access : Yes
- Fairy house : Yes
- Asian Festival :yes
Total $ 7,185.000
The money left for the council for their own projects would be $ 948
Motion : jillian / Seconded : Anwell / Approved Unanimously
Motion was adopted.
Ashley will be working on publicity and a calendar put forward about the projects we are
supporting.
VI. New business
- Our Mcc contact is resigning from MCC. in the next month we will have a new
contact.
- An application was put to MCC for the Haiku project, so we will put in some of our
own money ( 2,500.00 dollars). This project will be discussed at the next meeting.
- The only conflict would be the library project with interpretive music/ stories for
children. We would have enough money for both.
- A third project has not been discussed yet : extension of the Utility project ( boxes
of historical district), if we get approved, we need extra money.
Motion : Steve 2,500.00 dollars to haiku project Seconded : Jillian : Approved.
Motion unanimously adopted.
Adjourned : Steve
Seconded : Jillian